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Home My Public Portal About2020-02-19 minutesMinutes/Capital Area Metropolitan Planning Organization Board of Directors February19, 2020 1 MINUTES Board of Directors CAPITAL AREA M ETROPOLITAN PLANNING ORGANIZATION February 19, 2020 12:00 p.m. BOARD MEMBERS PRESENT Larry Benz, P.E., Cole County Roger Fisher, Callaway County Ron Fitzwater, Chairman, Jefferson City Jon Hensley, Jefferson City Rick Mihalevich, Jefferson City Doug Reece, St. Martins, Small Cities Representative Sonny Sanders, Jefferson City Machelle Watkins, MoDOT *Arrived Late BOARD MEMBERS ABSENT Matt Morasch, Jefferson City Jeff Hoelscher, Vice Chairman, Cole County David Kemna, Jefferson City Hannah Lechner, Holts Summit Mark Mehmert, Jefferson City EX-OFFICIO MEMBERS PRESENT (Non-Voting) Marty Wilson, Callaway County Economic Development Representative EX-OFFICIO MEMBERS ABSENT (Non-Voting) Michael Henderson, MoDOT Randy Allen, Jefferson City Chamber of Commerce Cathy Monroe, FTA Brad McMahon, FHWA Cathy Brown CAMPO STAFF PRESENT (Non-Voting) Eric Barron, Planning Manager Beth Sweeten, Administrative Assistant Lee Bowden, Planner Katrina Williams, Planner 1. Call to order, roll call, and determination of a quorum. Chairman Fitzwater called the meeting to order at 12:01 p.m. Ms. Sweeten took roll call. A quorum was present with 8 of 13 members present. 2. Public Comment No comments were received. 3. Adoption of the agenda as printed or amended Mr. Benz moved and Mr. Reece seconded to adopt the agenda. The motion passed unanimously. 4. Approval of the minutes from the meeting of January 15, 2020 Mr. Benz moved and Mr. Reece seconded to approve the minutes from the Regular Meeting of October 16, 2019 as printed. The motion passed unanimously. 5. Communications Received Transit- Missouri section 5310 Grant program certification letters Minutes/Capital Area Metropolitan Planning Organization Board of Directors February19, 2020 2 6. Presentation- Statewide Planning Partners Meeting Highlights Mr. Barron gave a presentation on what was provided at the Statewide Planning Partners Meeting. Mr. Mihalevich mentioned building up HWY 54/63 in Callaway County, to avoid future flooding. During his presentation, Mr. Barron referred to crash statistic data that was presented to the Technical Committee group. Mr. Fischer requested that the same presentation be given to the Board of Directors. Mr. Barron replied by stating we will have it at the next meeting. 7. New Business A. Title VI Program – DRAFT Ms. Williams gave a brief presentation and explained that The Federal Transit Administration requires recipients to report certain general information to determine compliance with Title VI of the Civil Rights Act of 1964. The collection and reporting of this information constitutes a recipient’s Title VI Program. To ensure compliance with 49 CFR Section 21.9 (b), the FTA requires that all recipients document their compliance with this chapter by submitting a Title VI Program to the FTA’s regional civil rights officer once every three years. As subrecipients, the Capital Area Metropolitan Planning Organization submits the information contained in this plan to their primary recipient, MoDOT, on a schedule to be determined by the primary recipient, and is to be included as part of their Title VI Program. Ms. Williams stated there have been a few changes in the draft since the last meeting. • Minor grammatical changes • Clarification of text and map pertaining to “Distribution of State and Federal Funds” (Title VI p.16) • Public Participation Plan (Appendix F) - Change in language throughout the document pertaining to “public hearings”. Use of the word “hearing” has been removed and text has been changed to describe this event as a final opportunity for public comment at a regularly scheduled Board of Directors meeting. • Public Participation Plan (Appendix F) – Change in language throughout the document related to how public comment periods are opened. Staff will open the public comment period after first review of a document by the Board of Directors. • Public Participation Plan (Appendix F) – Change in language for Policies 1.1 and 1.2. Language now states more clearly where public notices are required vs requested to be posted. The CAMPO Technical Committee recommended approval of the document. A 45 day public comment period was opened on January 2, 2020 and no comments have been received. A public hearing is scheduled for today during this meeting. Mr. Benz moved and Mr. Reece seconded to close the public comment period. The motion passed unanimously. Mr. Fitzwater opened and closed the public hearing. No one was present on the matter. Mr. Benz moved and Mr. Reece seconded to approve the 2020 CAMPO Title VI Program. The motion passed unanimously. 8. Other Business A. Status of current work tasks • Title VI Program update (including Public Participation Plan, Language Assistance Plan). Recipients of Federal Transit Administration funding are federally required to report certain general information to determine compliance with Title VI of the Civil Rights Act of 1964. As a recipient, CAMPO is required to update the Title VI Program every three years. See the attached staff report • 2021-2025 Transportation Improvement Program (TIP). Staff has begun development of the 2021-2025 TIP. Staff provided a staff report and presentation detailing document development. • FY 2021 Unified Planning Work Program (UPWP) Development. Staff has begun Minutes/Capital Area Metropolitan Planning Organization Board of Directors February19, 2020 3 development of the FY 2021 UPWP. Staff provided a staff report and presentation detailing document development. • Federal Performance Measures. Staff continues collaborating with MODOT staff concerning various federal performance measures required by the FAST Act. • Jefferson City Data Assistance. Staff is working with Jefferson City planners in providing data and mapping assistance in the update of the of the City’s Comprehensive Plan. • JEFFTRAN Assistance. Staff is assisting JEFFTRAN staff with making modifications to route guides. • Major Thoroughfare Plan Development. Staff continues work on the Major Thoroughfare Plan in conjunction with the development of the Jefferson City Comprehensive Plan. The Major Thoroughfare Plan will be developed through stakeholder input and will pull directly from the recently completed Travel Demand Model. • Annual MoDOT State Transportation Improvement Program (STIP) Prioritization meeting. Staff will attend this meeting and represent CAMPO priorities and unfunded needs. B. 2021-2025 Transportation Improvement Program (TIP) – Call for projects Mr. Bowden explained that the Transportation Improvement Program (TIP) is a 5-year financial program of transportation projects to be implemented within the Metropolitan Planning Area (MPA), which are funded by the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA), or are deemed ‘regionally significant. The TIP is updated annually by CAMPO in cooperation with local jurisdictions, the Missouri Department of Transportation, and local public transportation operators. He stated they are making the 2nd call for Federally Funded Transportation Projects and requesting budget information supporting fiscal constraint. He asks that all applications be sent to CAMPO staff by 5:00pm on Friday, February 21st, 2020. C. FY2021 Unified Planning Work Program (UPWP) Development Ms. Williams said staff has begun work on the FY2021 UPWP. This annual process starts very early due to the City of Jefferson’s budget process. The FY2021 UPWP is anticipated to be adopted by May 2020. Staff is in the process of developing objectives and activities for FY2021. Input from the Technical Committee, Board of Directors, stakeholders, and the general public will be used throughout the process. She plans to have a more complete draft at the next meeting. D. Miscellaneous Mr. Mihalevich asked the Board to review how items are voted on. He made a motion to have staff review the process and see how other organizations do it. Mr. Fischer seconded and he motion passed unanimously. 9. Next Meeting Date – Wednesday, March 18, 2020 p.m. in the Boone/Bancroft Room #200 10. Adjournment Mr. Benz moved and Mr. Sanders seconded to adjourn the meeting at 1:08 p.m. The motion passed unanimously. Respectfully Submitted, Beth Sweeten, Administrative Assistant