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HomeMy Public PortalAbout2020-09-15 minutesCity of Jefferson Historic Preservation Commission Minutes Regular Meeting – Tuesday, September 15, 2020 Virtual WebEx Meeting Commission Members Present Attendance Record Mary Schantz, Chairperson 8 of 9 Gregory Bemboom 8 of 9 Alan Wheat 8 of 9 Tiffany Patterson 5 of 6 Steven Hoffman 8 of 9 Donna Deetz, Vice Chairperson 8 of 9 Gail Jones 7 of 9 Commission Members Absent Attendance Record Brad Schaefer 7 of 9 Michael Berendzen 5 of 9 Council Liaison Present Laura Ward Staff Present Rachel Senzee, Neighborhood Services Supervisor Anne Stratman, Neighborhood Services Specialist Karlie Reinkemeyer, Neighborhood Services Specialist Ahnna Nanoksi, Planner Guests Present Holly Stitt Call to Order Ms. Schantz called the meeting to order at 6:00 p.m. Adoption of Agenda Ms. Deetz moved and Mr. Wheat seconded to adopt the agenda as printed. The motion passed unanimously. Approval of Regular Meeting Minutes Mr. Wheat moved and Ms. Deetz seconded to approve the minutes from the August 11, 2020 Regular Meeting as written. The motion passed unanimously. Approval of Special Meeting Minutes Ms. Deetz moved and Mr. Wheat seconded to approve the minutes from the August 26, 2020 Special Meeting as written. The motion passed unanimously. Communication Received Ms. Senzee stated that no communications have been received New Business A. 619-623 E. Capitol Mural Ms. Senzee explained that any type of public art that is in a historic district or historic overlay district has to go through a vetting process with the Historic Preservation Commission. Ms. Senzee explained that the location of the mural is where a building was previously located but had to be demolished after the tornado. The applicant has put a fence up along the way on which the mural will be painted on. Ms. Nanoksi explained that the HPC is to review the mural application and that an Administrative Review will take place on September 24, 2020 which will determine whether the mural is appropriate to implement on the site in regards to the qualifications in the c ode. Ms. Nanoksi explained that the Director will make the final decision on the approval of the permit based on the qualifications a mural must meet in the city code. Ms. Stitt, owner of the property and Chair of the Cultural Arts Commission, stated that the mural will be painted only on the 619 portion of the fence. Stitt explained that the mural will honor aspects of Jefferson City such as the river, the blowing trees from the tornado, the bricks are synonymous with Capitol Avenue, the pairs of shoes that were made by the shoe factory are hidden throughout the mural, the music notes play the Missouri Waltz. The Porch Fest logo will be painted later by the community’s contribution during the next Porch Fest. Ms. Stitt explained that the property will be developed in the future. She is waiting to see what happens with the MSP development to determine what she will construct next. She stated it will be a couple of years before they make a decision on what to develop at this location. Ms. Deetz moved and Mr. Wheat seconded to approve the completion of the mural as described.. The motion passed unanimously. Other Business A. Code Change-Update Ms. Senzee explained that city staff is taking a look at the current code to make sure it is in line with the goals that Historic Preservation Commission wanted to accomplish with the comprehensive plan and ensuring that the code is in line with the Secretary of Interior’s Standards. Ms.Senzee explained that the team is looking at how other cities preserve their history and what their code looks like and have started a draft. Ms. Senzee explained that there are parts of the current code that work and will be kept, but there are parts that need adjusted or added. Ms. Senzee explained that she will provide updates to the Historic Preservation Commission at the regularly scheduled meetings for feedback and questions. Ms. Deetz asked whether or not developers or other people already working with the code in historic areas that are already working with the code would be included in the initial feedback process. Ms. Senzee responded that the city has engaged in an informal process with developers, but would entertain the idea of a formal stakeholders group. Ms. Senzee explained that she wants to know what the City could do better to meet private development in the middle. Ms. Senzee explained that the City may need to develop design guidelines simultaneously with updating the code to make it easier to interpret. Ms. Senzee mentioned a sub -committee or public meeting for the Historic Preservation Committee may become necessary to get feedback from private developers in Jefferson City. Mr. Bemboom stated that bringing in people in the industry will alleviate resistance when the code/guidelines are implemented. B. SmartGov Ms. Senzee explained that the City Council approved the 2021 budget. Ms. Senzee explained that SmartGov was requested. Ms. Senzee explained that SmartGov is geared toward work flow processes and will serve as a database for local government. Ms. Senzee explained that SmartGov will help historic preservation in that it can track property activity such as the last time a roof was replaced, the historic background, and if it is in a historic district. Ms. Senzee explained that SmartGov will alleviate some of the workflow roadblocks by incorporating technology into the workflow to improve efficiency. Ms. Senzee explained that the implementation will be funded by either the Cole County CARES Act dollars or the Community Development Block Grant administrative money. Ms. Senzee stated that the Historic City of Jefferson is working on creating a properties library and mentioned creating a partnership that shared information with the Historic City of Jefferson. Ms. Deetz stated that the Historic City of Jefferson has started a spreadsheet that tracks properties. Councilwoman Ward provided an update on the UDC marker and that she is working on a resolution and stated that it will be added to the agenda for the September 21, 2020 City Council meeting. Dates to Remember A. Next Regular Meeting Date, November 10, 2020 Adjournment Mr. Wheat moved and Ms. Patterson seconded to adjourn the meeting at 6:32 p.m. The motion passed unanimously