HomeMy Public PortalAboutPKT-CC-2019-01-22JANUARY 22, 2019
JOINT PLANNING COMMISSION -CITY COUNCIL WORKSHOP 5:00
P.M.
REGULAR COUNCIL MEETING 7:00 P.M.
City Council Chambers
217 East Center Street
Moab, Utah 84532
Pre -Council Workshop
Joint City Planning Commission and City Council Discussion with the State
Property Rights Ombudsman's Office
Call to Order and Pledge of Allegiance
Approval of Minutes
Regular City Council Meeting Minutes - January 8, 2019
2019 -01 -08 mcc minutes draft.pdf
Mayor and Council Reports
Administrative Reports
Citizens to Be Heard
Presentations
Proclamation of January 21, 2019 as Martin Luther King Jr. Day in the City of
Moab
mlk day 2019.pdf
Mayor ’s Students of the Month Awards for the Grand County Middle School for
January 2019
Old Business
2019 Community Development Block Grant (CDBG) Application for Funding to
Improve ADA Accessibility to Downtown Recreation Facilities
2019 cdbg application agenda summary sheet.pdf
exhibit a.pdf
exhibit b.pdf
Resolution Authorizing the City Manager to Enter into a Franchise Agreement on
Behalf of the City of Moab with Monument Waste, Inc. for Residential, Municipal,
and Commercial Solid Waste and Recycling Collection and Disposal
agenda summary sheet -resolution 03 -2019 -waste hauling
franchise agreement.pdf
resolution 03 -2019 - authorizing cm to sign solid waste franchise
agreement.pdf
memorandum to council re waste hauling agreement.pdf
attachment 1 - current solid waste collection franchise
agreement.pdf
attachment 2 - agenda summary waste hauling rfp - 9 -25 -
2018.pdf
attachment 3 - final solid waste rfp.pdf
attachment 4 - agenda summary sheet options for agreement -
11 -13 -2018.pdf
attachment 5 - draft solid waste franchise agreement.pdf
New Business
Confirmation of Mayoral Appointment of Becky Wells to the Moab City Planning
Commission for a fill -in term ending December 31, 2020
Resolution 02 -2019 - A Resolution Conditionally Approving the Final Plat of The
Preserve Subdivision Phase 3 and Approving a Subdivision Improvements
Agreement for Public Improvements, as Favorably Referred to Council by the
Planning Commission
Review and possible approval
the preserve phase 3 agenda summary.pdf
resolution 02 -2019 the preserve phase 3 final plat.pdf
preserve phase 3 sia with exhibits.pdf
preserve phase 3 aerial.pdf
preserve phase 3 aerial zoomed in.pdf
Reappointment of Mike Duncan to the Water Conservation and Drought
Management Advisory Board term commencing immediately and expiring
December 31, 2021
agenda summary duncan water board reappointment.pdf
Appointment of the 2019 Mayor Pro Tem
Appointment of the Council Member Responsible for Reviewing the City's Bills in
2019
Review of Council Member Community Organization Liaison and Board
Assignments
Approval of Bills Against the City of Moab
Executive (Closed) Session
Strategy Session to Discuss the Purchase, Exchange, or Lease of Real Property
Discussion of the Character, Professional Competence, or Physical or Mental
Health of an Individual or Individuals
Adjournment
(435) 259 -5121 or fax (435) 259 -4135
In compliance with the Americans with Disabilities Act, individuals needing special
accommodations during this meeting should notify the Recorder ’s Office at 217 East Center
Street, Moab, Utah 84532; or phone (435) 259 -5121 at least three (3) working days prior to
the meeting. Check our website for updates at: www.moabcity.org
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JANUARY 22, 2019JOINT PLANNING COMMISSION -CITY COUNCIL WORKSHOP 5:00 P.M.REGULAR COUNCIL MEETING 7:00 P.M.City Council Chambers217 East Center StreetMoab, Utah 84532Pre-Council WorkshopJoint City Planning Commission and City Council Discussion with the State Property Rights Ombudsman's Office Call to Order and Pledge of AllegianceApproval of MinutesRegular City Council Meeting Minutes - January 8, 20192019-01 -08 mcc minutes draft.pdfMayor and Council ReportsAdministrative ReportsCitizens to Be HeardPresentationsProclamation of January 21, 2019 as Martin Luther King Jr. Day in the City of Moab mlk day 2019.pdfMayor’s Students of the Month Awards for the Grand County Middle School for January 2019Old Business
2019 Community Development Block Grant (CDBG) Application for Funding to
Improve ADA Accessibility to Downtown Recreation Facilities
2019 cdbg application agenda summary sheet.pdf
exhibit a.pdf
exhibit b.pdf
Resolution Authorizing the City Manager to Enter into a Franchise Agreement on
Behalf of the City of Moab with Monument Waste, Inc. for Residential, Municipal,
and Commercial Solid Waste and Recycling Collection and Disposal
agenda summary sheet -resolution 03 -2019 -waste hauling
franchise agreement.pdf
resolution 03 -2019 - authorizing cm to sign solid waste franchise
agreement.pdf
memorandum to council re waste hauling agreement.pdf
attachment 1 - current solid waste collection franchise
agreement.pdf
attachment 2 - agenda summary waste hauling rfp - 9 -25 -
2018.pdf
attachment 3 - final solid waste rfp.pdf
attachment 4 - agenda summary sheet options for agreement -
11 -13 -2018.pdf
attachment 5 - draft solid waste franchise agreement.pdf
New Business
Confirmation of Mayoral Appointment of Becky Wells to the Moab City Planning
Commission for a fill -in term ending December 31, 2020
Resolution 02 -2019 - A Resolution Conditionally Approving the Final Plat of The
Preserve Subdivision Phase 3 and Approving a Subdivision Improvements
Agreement for Public Improvements, as Favorably Referred to Council by the
Planning Commission
Review and possible approval
the preserve phase 3 agenda summary.pdf
resolution 02 -2019 the preserve phase 3 final plat.pdf
preserve phase 3 sia with exhibits.pdf
preserve phase 3 aerial.pdf
preserve phase 3 aerial zoomed in.pdf
Reappointment of Mike Duncan to the Water Conservation and Drought
Management Advisory Board term commencing immediately and expiring
December 31, 2021
agenda summary duncan water board reappointment.pdf
Appointment of the 2019 Mayor Pro Tem
Appointment of the Council Member Responsible for Reviewing the City's Bills in
2019
Review of Council Member Community Organization Liaison and Board
Assignments
Approval of Bills Against the City of Moab
Executive (Closed) Session
Strategy Session to Discuss the Purchase, Exchange, or Lease of Real Property
Discussion of the Character, Professional Competence, or Physical or Mental
Health of an Individual or Individuals
Adjournment
(435) 259 -5121 or fax (435) 259 -4135
In compliance with the Americans with Disabilities Act, individuals needing special
accommodations during this meeting should notify the Recorder ’s Office at 217 East Center
Street, Moab, Utah 84532; or phone (435) 259 -5121 at least three (3) working days prior to
the meeting. Check our website for updates at: www.moabcity.org
1.1.1.2.3.3.1.Documents:4.5.6.7.7.1.Documents:7.2.8.
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JANUARY 22, 2019JOINT PLANNING COMMISSION -CITY COUNCIL WORKSHOP 5:00 P.M.REGULAR COUNCIL MEETING 7:00 P.M.City Council Chambers217 East Center StreetMoab, Utah 84532Pre-Council WorkshopJoint City Planning Commission and City Council Discussion with the State Property Rights Ombudsman's Office Call to Order and Pledge of AllegianceApproval of MinutesRegular City Council Meeting Minutes - January 8, 20192019-01 -08 mcc minutes draft.pdfMayor and Council ReportsAdministrative ReportsCitizens to Be HeardPresentationsProclamation of January 21, 2019 as Martin Luther King Jr. Day in the City of Moab mlk day 2019.pdfMayor’s Students of the Month Awards for the Grand County Middle School for January 2019Old Business2019 Community Development Block Grant (CDBG) Application for Funding to Improve ADA Accessibility to Downtown Recreation Facilities2019 cdbg application agenda summary sheet.pdfexhibit a.pdfexhibit b.pdfResolution Authorizing the City Manager to Enter into a Franchise Agreement on Behalf of the City of Moab with Monument Waste, Inc. for Residential, Municipal, and Commercial Solid Waste and Recycling Collection and Disposalagenda summary sheet -resolution 03 -2019 -waste hauling franchise agreement.pdfresolution 03 -2019 - authorizing cm to sign solid waste franchise agreement.pdfmemorandum to council re waste hauling agreement.pdfattachment 1 - current solid waste collection franchise agreement.pdfattachment 2 - agenda summary waste hauling rfp - 9 -25 -2018.pdfattachment 3 - final solid waste rfp.pdfattachment 4 - agenda summary sheet options for agreement -11 -13 -2018.pdfattachment 5 - draft solid waste franchise agreement.pdfNew BusinessConfirmation of Mayoral Appointment of Becky Wells to the Moab City Planning Commission for a fill -in term ending December 31, 2020Resolution 02 -2019 - A Resolution Conditionally Approving the Final Plat of The Preserve Subdivision Phase 3 and Approving a Subdivision Improvements Agreement for Public Improvements, as Favorably Referred to Council by the Planning CommissionReview and possible approval the preserve phase 3 agenda summary.pdfresolution 02 -2019 the preserve phase 3 final plat.pdfpreserve phase 3 sia with exhibits.pdfpreserve phase 3 aerial.pdfpreserve phase 3 aerial zoomed in.pdfReappointment of Mike Duncan to the Water Conservation and Drought Management Advisory Board term commencing immediately and expiring December 31, 2021 agenda summary duncan water board reappointment.pdfAppointment of the 2019 Mayor Pro TemAppointment of the Council Member Responsible for Reviewing the City's Bills in 2019
Review of Council Member Community Organization Liaison and Board
Assignments
Approval of Bills Against the City of Moab
Executive (Closed) Session
Strategy Session to Discuss the Purchase, Exchange, or Lease of Real Property
Discussion of the Character, Professional Competence, or Physical or Mental
Health of an Individual or Individuals
Adjournment
(435) 259 -5121 or fax (435) 259 -4135
In compliance with the Americans with Disabilities Act, individuals needing special
accommodations during this meeting should notify the Recorder ’s Office at 217 East Center
Street, Moab, Utah 84532; or phone (435) 259 -5121 at least three (3) working days prior to
the meeting. Check our website for updates at: www.moabcity.org
1.1.1.2.3.3.1.Documents:4.5.6.7.7.1.Documents:7.2.8.8.1.Documents:8.2.Documents:9.9.1.9.2.Documents:9.3.Documents:9.4.9.5.
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Page 1 of 5
January 8, 2019
MOAB CITY COUNCIL MINUTES--DRAFT
REGULAR CITY COUNCIL MEETING
JANUARY 8, 2019
Call to Order and Attendance:
The Moab City Council held its regular meeting on the above date in the Council Chambers at
the Moab City Center, located at 217 East Center Street. An audio recording is archived at
http://www.utah.gov/pmn/index.html and a video recording is archived at
https://www.youtube.com/watch?v=1PGa8MWmLo8&feature=youtu.be&fbclid=IwAR3bTYcya
C65_3iWhCXbADcC8H3gSv7vDEpQEPcvp_5ysT3IT9iUxp7U2Sc. Mayor Emily Niehaus called
the meeting to order at 6:02 PM. In attendance were Councilmembers Rani Derasary, Tawny
Knuteson-Boyd, Karen Guzman-Newton, Kalen Jones and Mike Duncan. Also in attendance
were City Manager David Everitt, City Recorder/Assistant City Manager Rachel Stenta, City
Attorney Chris McAnany, Code Compliance Specialist Mona Pompili, Assistant City Manager
Joel Linares, Development Services Manager Sommar Johnson, Communications and
Engagement Director Lisa Church, Treasurer Chantel Lindsay, Moab Arts and Recreation
Center Director Liz Holland, Police Chief Jim Winder, Public Works Director Pat Dean,
Engineer Chuck Williams and Recorder/Project Specialist Eve Tallman.
Workshop:
Code Compliance Update:
Code Compliance Specialist Pompili presented a review of compliance issues and described
common violations including illegal camping, construction without a permit, business license
renewals, grease trap violations and storage of junk and inoperable or unlicensed vehicles. She
described the process from the point a complaint is received until each case is closed. She
mentioned software used to identify short term rental violations and also to record and track all
violations. She concluded with a summary of statistics of her code compliance work.
Various Standards in Moab Municipal Code Chapter 17.09 - Supplementary
Requirements and Procedures Applicable within Zones—Discussion
City Manager Everitt presented aspects of code that specifically affect residents in the R2 zone.
He brought up permitted uses and new topics, including a proposed requirement for
homeowners to obtain business licenses for long-term rentals. He noted that there has been
confusion about the minimum square footage permitted for homes in R2 and explained it is 500
square feet for primary dwellings on the ground floor. Yard obstructions such as overhangs or
cornices were mentioned, along with prohibitions against living or sleeping in any structure or
vehicle except for lawful living quarters. A two hour time limit on parking vehicles that exceed
25 feet in length was mentioned as well as storage of junk and debris. It was clarified that with
most violations, there is a 21-day compliance window. Fencing heights and setbacks, chicken
coops, stormwater runoff, views of intersecting streets, off street parking, landscaping and signs
were also mentioned.
Regular Meeting: (:59 on recording)
Mayor Niehaus called the Regular City Council Meeting to order at 7:00 PM and led the Pledge
of Allegiance. Twenty-two members of the public and media were present.
Approval of Minutes:
Councilmember Duncan moved to approve minutes from the October 30, December 11 and
December 12, 2018 meetings with corrections. Councilmember Guzman-Newton seconded the
motion. The motion carried 5-0 aye, with Councilmembers Derasary, Jones, Knuteson-Boyd,
Duncan and Guzman-Newton voting aye.
Page 4 of 130
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January 8, 2019
Mayor and Council Reports: Mayor Niehaus announced that the next City Council meeting
would address assignments for Mayor Pro-Tem, Councilmembers to review Bills against the
City, and assignments for community boards and committees. She mentioned the December 12
visioning workshop, the Water Reclamation Facility (WRF) ribbon-cutting and noted the new
plant uses about 275,000 gallons of water per day, down from more than 3 million at the old
plant. The Mayor remarked the plastic bag ban had gone into effect and stated she had heard
comments from residents about also taking up the concern about single-use plastic bottles as
well as government overreach.
Councilmember Derasary reported she attended meetings of Trail Mix, Emergency Medical
Services, the WRF grand opening and the Utah League of Cities and Towns (ULCT) meeting.
She brought up her upcoming trip to Washington DC planned to lobby Congress for future
funding for the Uranium Mill Tailings Remedial Action (UMTRA) site cleanup.
Councilmember Duncan stated he attended the WRF opening and suggested school tours of the
new facility. He noted he would attend the Rural Water Association of Utah meeting.
Councilmember Knuteson-Boyd reported on the Housing Authority and stated that the Valley
View subdivision was complete. She also mentioned progress on the senior housing project, the
museum remodel, and said she also attended the WRF opening. She concluded by thanking staff
for the City holiday party.
Councilmember Guzman-Newton reported on the Living Communities workshop, the Arts
Council grant process, a Future Land Use workshop, and mentioned work on stormwater
management on North Main Street by the Utah Department of Transportation (UDOT). She also
mentioned the Airport Board meeting she attended and noted there were 14,000 enplanements
since the airport reopened in May and there may soon be daily parking fees at the airport.
Councilmember Jones commented on an open house he attended for the housing authority and
mentioned he attended a housing task force meeting and noted the solid waste district has a new
manager.
Administrative Report: City Manager Everitt reported he would attend a Colorado
Association of Ski Towns (CAST) meeting where topics of interest to Moab’s tourist economy
would be discussed. He mentioned his attendance at a Travel Council meeting and commended
the public works staff who cleaned up after the recent storms. He noted the City crews were
effective in quickly clearing not only streets but also bike paths.
Citizens to be Heard: Amy Weiser announced a project on the Cooper Martin building at
Center and Main Streets to repoint mortar and clean the bricks on the 1906 building.
Public Hearing—Community Development Block Grant (CDBG) Projects:
Mayor Niehaus opened the public hearing at 7:32 PM for the CDBG program and stated that the
hearing was being called to consider potential projects for which funding may be applied under
the 2019 Community Development Block Grant Program. It was explained that the grant money
must be spent on projects benefiting primarily low and moderate-income persons and the
Southeastern Utah Region, in which Moab is a member, is expecting to receive approximately
$707,000 in this new program year. All eligible activities that can be accomplished under this
program are identified in the CDBG Application Policies and Procedures Manual and interested
persons can review it at any time. Mayor Niehaus read several of the eligible activities listed
including examples, such as Construction of public works and facilities, water and sewer lines,
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January 8, 2019
fire stations, acquisition of real property, provision of public services such as food banks or
homeless shelters. She said loan programs for private businesses are also available which would
then result in hiring low income persons and the program can also pay for housing
rehabilitation or down payment assistance for low income homeowners. Mayor Niehaus
indicated that in the past Moab has received funding for the Housing Authority of Southeastern
Utah Kane Creek Acquisition. The City has handed out its capital investment plan as part of the
regional “Consolidated Plan.” This list shows which projects the city has identified as being
needed in the community: $174,000—Single Family Housing Rehab Program, $50,000—CDBG
Administration and Planning, $483,000—Cities, Counties, and Agencies Grant. City Engineer
Williams made a brief presentation outlining the City’s proposed project to retrofit two City-
owned buildings for Americans With Disabilities Act (ADA) accessibility features including
braille signage, ADA compliant restrooms, and access to different floor levels in the Moab Arts
and Recreation Center and the Center Street Gym.
David Olsen stated he represented the Moab Area Community Land Trust Board. He stated the
Land Trust is working on the Arroyo Crossing affordable housing project with will include nearly
300 units on 40 acres of donated land near Resource Boulevard outside City Limits in Grand
County. Mr. Olsen explained that Amy Rowland, President of Utah’s Community Development
Finance Alliance, requested the Land Trust to apply for $3.5 million from a federal new market
tax credit program for funding to help with engineering and infrastructure costs for the project.
Mr. Olsen indicated the Land Trust seeks a required $150,000 local match. He indicated the
Land Trust Board would meet the following Monday. He concluded with a request to consider
using the CDBG funds on this project if the Board votes for requesting the consideration on
Monday. Mayor Niehaus asked for clarification regarding the ability of the City to request
funding for a project outside of City limits and wondered if the County would be a better
applicant. Mr. Olsen replied that in the past, the City had requested funding for projects on
behalf of the County, and that the County had not applied for consideration in this grant period.
Mayor Niehaus asked for any other comments for the public hearing. Seeing none, she called for
a motion to close the hearing. Councilmember Duncan moved to closed the hearing.
Councilmember Derasary seconded the motion. The motion carried 5-0 aye, with
Councilmembers Derasary, Jones, Knuteson-Boyd, Duncan and Guzman-Newton voting aye.
Mayor Niehaus closed the hearing at 7:37 PM.
Special Events:
Gran Fondo Amplified Music—Approved
Motion and Vote: Councilmember Guzman-Newton recused herself and left the Chambers.
Councilmember Derasary moved to approve a Request for Amplified Music at Old City Park on
May 4, 2019 by Gran Fondo Moab. Councilmember Knuteson-Boyd seconded the motion. The
motion carried 4-0 aye, with Councilmembers Derasary, Jones, Knuteson-Boyd and Duncan
voting aye.
Old Business: (1:38 on recording)
Residential Occupancy Limits—Discussion
Assistant City Manager Linares introduced legal concerns regarding restrictions on occupancy.
He mentioned a possible square-foot basis for approaching occupancy limits. He noted evictions
could be very problematic. Development Services Manager Johnson reported on procedural
complexities regarding compliance and evictions. Mayor Niehaus reviewed the history of the
debate regarding families versus households and the previous, difficult to enforce limit on
unrelated persons sharing a home. Councilmember Jones asked for clarification regarding the
Fair Housing Act intent regarding government restrictions versus landlord regulations and
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January 8, 2019
noted the complaints about crowded homes has been specifically regarding rental homes and
not family-occupied homes. Discussion ensued about citizen concerns regarding the effects of
rental homes in neighborhoods, including parking, noise, debris and landscaping.
Councilmember Duncan suggested these are topics that could be enforced as nuisance violations
and noted it would be the landlord’s liability. Councilmember Derasary brought up the challenge
of housing in college towns and other communities where rental rates are so high tenants double
up to the extent that it becomes a health and human rights concern. Linares suggested this
would be a health department enforcement issue and again mentioned a square-foot per person
approach to occupancy regulation. Councilmember Guzman-Newton stated her interest in a
discussion with the health department and mentioned visa workers crowded into residences.
Linares pointed out prosecution would take too long for these short-term overseas workers and
suggested targeting the business licenses of landlords might be more effective. Johnson
reiterated that nuisance violation enforcement, business licensure for owners of rental
properties and health department enforcement may be the right path. Councilmember
Knuteson-Boyd asked if occupancy limits could be attached to a business license and Linares
suggested the two-person-per-bedroom plus one standard and City Manager Everitt clarified the
business license exemption for on-site homeowners who rent to roommates. A question was
raised about law enforcement involvement and Linares explained this would be a complaint-
driven enforcement system. Councilmember Guzman-Newton asked if there was sufficient staff
to enforce. Mayor Niehaus stated her intention to follow up with the Code Compliance
Specialist. Councilmember Derasary asked if a business license for rental homeowners could be
free or inexpensive. City Manager Everitt stated a fee is good, and it was clarified that a regular
business license is $90. Linares brought up a Good Landlord Program that could qualify for
reduced fees. Mayor Niehaus asked for guidance to move forward. Councilmember Derasary
suggested researching any two-plus-one rule or occupancy limits in neighboring areas.
Councilmember Duncan suggested an education program such as a Good Landlord program as
well as nuisance enforcement and exploring the issues regarding corporate bunkhouses versus
private homeowner rentals. Occupancy limits for owner-occupied homes versus rentals were
discussed as well. Johnson stated she felt the debris code was solid, the weed ordinance was
vague, and the noise ordinance was strong. Councilmember Jones suggested clarifying through
the Good Landlord Program that the Council grappled with occupancy limits and takes
overcrowding issues seriously and made other suggestions for the smooth operation of such a
program. City Manager Everitt agreed to write a memo to summarize.
New Business: (2:32 on recording)
Appointment of Finance Director—Approved
Motion and Vote: Councilmember Derasary moved to approve Proposed Resolution #06-
2019 - A Resolution Confirming the Appointment of Rachel Stenta, as the City Finance
Director; and Authorizing the Mayor to Execute an Employment Agreement. Councilmember
Guzman-Newton seconded the motion. Mayor Niehaus and Councilmember Guzman-Newton
gave Stenta an enthusiastic endorsement. Councilmember Derasary asked for a job description
update as the position is implemented. The motion carried 5-0 aye, with Councilmembers
Derasary, Jones, Knuteson-Boyd, Duncan and Guzman-Newton voting aye.
City Communications and Engagement—Discussion
Communications and Engagement Director Church updated Council on 2018 activities
including outreach for city projects and town halls. She mentioned upcoming newsletters, video
public service announcements and community engagement.
Art in Public Places—Discussion
Meg Stewart, outgoing Arts and Special Events Manager updated Council on the Public Art Plan
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January 8, 2019
and recapped her activities of the year.
Communications Equipment—Approved
Discussion: Chief Winder presented a history of the new radio protocol and the need for the
upgraded system. Councilmember Duncan asked about the Grand County Sheriff’s migration to
the new system and Winder replied it was not yet in the County budget. Councilmember
Knuteson-Boyd asked about the potential for costly service calls on the equipment.
Motion and Vote: Councilmember Jones moved to authorize a purchasing exception for
State Approved Contracts – Motorola Solutions Co. for Communications Equipment for a five-
year lease not to exceed $172,090.14. Councilmember Knuteson-Boyd seconded the motion. In a
roll call vote, the motion carried 5-0 aye, with Councilmembers Derasary, Jones, Knuteson-
Boyd, Duncan and Guzman-Newton voting aye.
Sunset Twin Homes Subdivision—Approved
Mayor Niehaus recused herself due to a conflict of interest and left the Council Chambers.
Motion and Vote: Councilmember Jones moved to approve Proposed Resolution #04-
2019 - A Resolution Conditionally Approving the Sunset Twin Homes Subdivision, a Minor
Subdivision of Lot 3 of the Sunrise Hills Subdivision Located at 476 McKay Place in the R-2,
Residential Zoning District as Referred to City Council by the Planning Commission.
Councilmember Guzman-Newton seconded the motion. Councilmember Derasary asked for
clarification about the conditions regarding stormwater drainage. The motion carried 5-0 aye,
with Councilmembers Derasary, Jones, Knuteson-Boyd, Duncan and Guzman-Newton voting
aye.
Approval of Bills: Councilmember Guzman-Newton moved to approve payment of bills
against the City of Moab in the amount of $912,490.89. Councilmember Jones seconded the
motion. The motion passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd,
Guzman-Newton and Duncan voting aye.
Adjournment: Councilmember Jones moved to adjourn the meeting. Councilmember Duncan
seconded the motion. The motion passed unanimously. Mayor Niehaus adjourned the meeting
at 9:29 PM.
APPROVED: __________________ ATTEST: ___________________
Emily S. Niehaus, Mayor Rachel E. Stenta, City Recorder
Page 8 of 130
January 17, 2019 Mayor Emily S. Niehaus WHEREAS, Dr. Martin Luther King Jr. made significant and long‐lasting contributions to the social and economic progress within our nation through the movement toward racial equality and civil rights for all people, no matter their race, color, creed or occupation; including the push to desegregate public and private institutions and to provide fair rights and appropriate labor laws; and WHEREAS, through peaceful protests and nonviolent public demonstrations, Dr. King was a catalyst for change in how African Americans are treated, and stated that “Injustice anywhere is a threat to justice everywhere;” and WHEREAS, to commemorate the life and legacy of Dr. King, on November 2, 1983, the U.S. House of Representatives passed a bill to declare Martin Luther King Jr. Day as a federal holiday to be observed annually on the third Monday of January, to represent Dr. King’s birthday; and WHEREAS, Moab City recognizes and honors the contributions made by Dr. King and pledges to promote universal respect for and observance of Martin Luther King, Jr. Day and the civil rights guaranteed to all residents throughout Moab and our nation; and WHEREAS, as we honor Dr. King this month, which would have been Dr. King’s 90th birthday, it is appropriate for us to recognize and pay tribute to his inclusive civil rights work for all communities. THEREFORE, BE IT RESOLVED that I, Emily S. Niehaus, Mayor of the City of Moab, do hereby join with community members in proclaiming Monday January 21, 2019 as Martin Luther King Jr. Day and urge community and faith leaders, civil rights advocates, educators, public officials, and all people of Moab City to recognize and remember Dr. Martin Luther King Jr. and his dream for a greater America. CITY OF MOAB, UTAH MARTIN LUTHER KING JR. DAY PROCLAMATION January 17, 2019 Rachel E. Stenta, City Recorder Page 9 of 130
Moab City Council Agenda Item
Meeting Date: January 22, 2019
Title: 2019 Community Development Block Grant (CDBG) Application for
Funding to Improve ADA Accessibility to Downtown Recreation Facilities
Disposition: Approve, Deny, or Modify
Staff Presenter: Chuck Williams, City Engineer
Attachment(s): Exhibit A: Center Street Gym Lift Location Options, Exhibit B:
Example Photos
Recommended Motion:
I move to approve staff preparing the 2019 Community Development Block
Grant (CDBG) Application for Funding to Improve ADA Accessibility to
Downtown Recreation Facilities, and authorize the Mayor or City Manager to
Sign the Application
Background/Summary:
This Project primarily involves construction of an enclosed vertical
wheelchair lift for the purpose of providing ADA compliant access to facilities
at the Center Street Gym. These facilities include the courts on the upper floor,
as well as the two downstairs restrooms, two locker rooms, and offices.
Construction of the lift will require removing existing concrete and excavating
a pit for lift access to the lower floor, and providing the necessary concrete
walls and slab in the new pit. Additional work could include touching up paint
where it has been damaged due to the proposed work, modifying existing
handrails to close or open pedestrian access routes as needed, and installing
trim or other aesthetic treatments to further integrate the new lift into the
existing structure.
Additionally, project will provide the Center Street Gym and the Moab Arts
and Recreation Center with ADA compliant, tactile signage with braille. These
signs would be used for wayfinding, and to label restrooms and other
permanently designated rooms.
Page 10 of 130
Estimated total project cost is $124,000, of which $74,000 is being requested
from CDBG. The remaining $50,000 will be furnished by the City. This is a
40.3% match by the City which gives us 5 points on the CDBG scoring sheet in
“the non-CDBG funds” scoring category. Total funds available to eligible
agencies administered by the Southeastern Utah Association of Local
Governments (SEUALG) for program year 2019 is $483,700. Funding
requested for this project represents approximately 15% of available funds.
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View looking down at the lift inside the
enclosure. Opaque panels are shown here
Example of a lift with clear panels
Exhibit B
Example Photos
Page 13 of 130
Moab City Council Agenda Item
Meeting Date: January 22, 2019
Title: Resolution 03-2019: A Resolution Authorizing the City Manager to Enter Into a
Franchise Agreement on Behalf of the City Of Moab with Monument Waste, Inc. for
Residential, Municipal, and Commercial Solid Waste and Recycling Collection and
Disposal
Disposition: Discussion and possible action
Staff Presenter: David Everitt, Rosemarie Russo
Attachment(s):
-Attachment: Memorandum to City Council
-Attachment 1:
Recommended Motion:
“I move to approve Resolution 03-2019: A Resolution Authorizing The City Manager to
Enter Into a Franchise Agreement on Behalf of the City Of Moab with Monument Waste,
Inc. for Residential, Municipal, and Commercial Solid Waste and Recycling Collection
and Disposal.”
Background/Summary:
Please see the attached memo.
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CITY OF MOAB RESOLUTION 03-2019
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
FRANCHISE AGREEMENT ON BEHALF OF THE CITY OF MOAB WITH
MONUMENT WASTE, INC. FOR RESIDENTIAL, MUNICIPAL, AND COMMERCIAL
SOLID WASTE AND RECYCLING COLLECTION AND DISPOSAL
The following describe the intent and purpose of this resolution:
a.Per Moab Municipal Code Chapter 8.04.020, “Solid waste shall only be collected within
the City limits by the approved contractor pursuant to the terms of a solid waste
collection franchise agreement with the City. As defined in this chapter, every residence
or commercial establishment shall be required to receive and pay for solid waste
collection services from the City”;
b.The City of Moab (“City”) has not engaged in a formal bid solicitation process for solid
waste services since 1999;
c.The collection, transport, and disposal of solid waste in the City is administered via a
franchise agreement with a single service provider;
d.At the direction of and in consultation with the City Council, City staff developed,
revised, and published a request for proposals, to which the City received one qualified
proposal for such services; and
e.After negotiation with that respondent, staff prepared a draft Agreement for the City
Council to approve.
THEREFORE, the City Council hereby authorizes the City Manager to enter into the proposed
Franchise Agreement on behalf of the City with Monument Waste, Inc.
PASSED AND APPROVED by a majority of the City Council, this 22nd day of January, 2019.
By:___________________________________________
Emily S. Niehaus, Mayor Date
Attest:
By:___________________________________________
Rachel Stenta, Recorder Date
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1 Moab Municipal Code Chapter 8.04.020, “Solid waste shall only be collected within the City limits by the
approved contractor pursuant to the terms of a solid waste collection franchise agreement with the City.
As defined in this chapter, every residence or commercial establishment shall be required to receive and
pay for solid waste collection services from the City.”
2 “Solid waste” for the purposes of this agreement includes non-recyclable material (i.e. “trash”),
traditionally-recyclable materials (such as cardboard, paper, aluminum, tin, some plastics, etc.), and other
materials as described in the draft Agreement.
3 See Attachment 1: Current agreement between Monument Waste, Inc., and the City.
4 Solid waste rates have been historically set by Council resolutions. This draft agreement takes a different
approach, which is to include the rates in the agreement itself. Rates will also be incorporated into the
future master fee schedule.
5 Resolution 18-2009: A Resolution Adopting the 2020 Vision: A Sustainable Moab Plan
6 Resolution 2017-13: Resolution Establishing Renewable Energy and Greenhouse Gas Emissions
Reduction Goals for Moab City
Memorandum
January 16, 2019
To: Moab City Council
From: David Everitt
Re: Solid Waste Hauling and Disposal Franchise Agreement
Background
The City of Moab requires that all residents and commercial operations within City
limits receive solid waste collection services.1 The collection, transport, and disposal of
solid waste2 in the City of Moab is administered via a franchise agreement with a single
service provider. The City has not solicited formal proposals for service since 1999. The
current contractual arrangement was originally between Bob’s Sanitation and the City,
but was assumed by Monument Waste, Inc. when it purchased Bob’s Sanitation. The
City and Monument Waste extended and modified the agreement several times
subsequently.3
The current agreement requires that all residences and commercial operations
participate in curbside pickup trash service only. Recycling is not considered in the
current contract; if commercial or residential customers desire curbside recycling
service, they sign up for service with a separate provider. The current agreement
contains outdated requirements and language, nor does it list rates.4
In the intervening 20 years, the City embraced broad sustainability practices5 and
established ambitious carbon reduction goals.6 Nationally, emissions from municipal
solid waste account for approximately 14% of methane gas emissions, which are
considered one of the most harmful greenhouse gases. It is estimated that the hauling,
disposal, and storage of unrecycled material within the City accounts for approximately
10-12% of the City’s overall greenhouse gas emissions. Furthermore, the City’s current
landfill diversion rate of 13% is well below the national rate of 35%, and per-capita trash
volumes exceed the national average by nearly 50%.
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7 See Attachment 2: Agenda Summary Sheet for the September 25, 2018 council meeting discussion about
the draft RFP
8 See Attachment 3: Final RFP
9 See Attachment 4: Agenda Summary Sheet for the November 13, 2018 council meeting discussion about
the RFP results and recommended approach. The Council discussed the proposed rate increases (in part
because of landfill tipping fees were increasing), the idea of a lower collection frequency for commercial
service, the recommendation of mandatory residential recycling, and potential impacts to Recycling
Center.
10 See Attachment 5: Draft Agreement
Accordingly, the City desires to implement a waste minimization program that places a
high emphasis on diverting more material away from landfill disposal and reducing the
overall waste stream by increasing recycling volumes.
Therefore, in order to ensure the best combination of service, value, and achievement of
stated sustainability and greenhouse gas emission goals, the City decided to engage in a
formal bidding process for trash and recycling services for residential and commercial
customers within the City as well as municipal facilities. At the regular council meeting
on September 25, 2018, staff presented a draft request for proposals (“RFP”) with broad
response parameters for the collection, transport, and disposal of solid waste for the City
Council to evaluate.7 Staff incorporated Council feedback and published an RFP8 that
closed on October 8, 2018.
The RFP assumed that residential and commercial trash service would continue to be
mandatory, but requested pricing options for mandatory and opt-in recycling services
for commercial and residential accounts. The RFP did not specify that respondents must
use a particular approach for processing recyclable materials.
The City received one qualified proposal, submitted by Monument Waste. The Council
was briefed on that proposal at a regular council meeting on November 13, 2018.9 Based
on that discussion, staff negotiated terms with Monument Waste and drafted a new
agreement for Council consideration.
Draft Agreement Terms
Below are highlights of the draft Agreement, in anticipation of a June 1 start date for the
change to residential service.10
Residential service:
Residents have two trash container size options – 95 gallon and 65 gallon.
All residents will receive a 95-gallon recycling container.
Trash service occurs weekly; recycling service occurs every other week.
Commercial service:
Commercial customers are required to participate in curbside trash service;
recycling is optional.
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Frequency of service is at the customer’s discretion, with a minimum of once-a-
week trash service.
Municipal service:
All City facilities including parks receive recycling and trash service; frequency
depends on the specific facility’s needs.
Position of Education and Outreach Coordinator:
The Service Provider will employ an individual no less than 20 hours per week to
educate City residents, businesses, and visitors about recycling and waste
management practices. This position’s responsibilities will include, but are not
limited, to:
Creating and distributing single-stream recycling program information;
Interfacing with local community groups and individuals who are interested
in waste management issues;
One-on-one customer training and support; and
Waste and recycling audits and inspections
Current and future containers:
Service Provider buys back old bin inventory and will own and maintain new
trash and recycling bins.
Customers will be charged a $10 Occurrence Fee for servicing (cleaning,
replacement, etc.) and switching container sizes.
Materials to be recycled:
Newspaper (ONP) - including all inserts
Cardboard (OCC)
Chipboard Boxes - Cereal & Tissue type
Magazines and Glossy Print
Junk Mail / Bulk Mixed paper
Office Paper - White & Colored
Plastic bottles & tubs (#1 and #2 only)
Aluminum beverage containers
Tin cans
Glass bottles and jars - beverage and food containers
Aseptic Containers (milk, juice, broth, etc.)
Styrofoam "packing blocks" only (no packing peanuts, cups or plates)
Hot beverage paper cups
Reporting and audit protocols:
The Agreement contains quarterly and annual reporting requirements, as well as
a protocol for auditing the contents of trash and recycling containers to help with
education efforts regarding waste diversion.
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Administrative fee:
Set at 6% of gross revenue.
Council Action Options
1.Approve resolution authorizing City Manager to sign the Agreement as drafted on
behalf of City with Monument Waste.
2.Council may decide to offset the increased cost to residents due to the recycling
requirement by either:
a.Authorizing a General Fund appropriation for FY20; or
b.Designating funds to address hardship situations.
3.Council may wish to direct staff to draft ordinances for the following items:
a.Require construction debris recycling;
b.Require commercial cardboard recycling; and/or
c.Updating Chapter 8.04 Solid Waste generally.
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CITY OF MOAB RESOLUTION NO. 55-2017
A RESOLUTION APPROVING AN AMENDMENT TO THE EXISTING SOLID
WASTE COLLECTION FRANCHISE AGREEMENT
a. The City is under contract with Monument Waste Services, LLC (Contractor) to provide
for the collection of solid waste within the City of Moab.
b. The City is satisfied with the current performance by Contractor, and desires to extend
the existing Solid Waste Collection Franchise Agreement (Agreement) for an additional period
through and including April 1, 2019.
c. In addition, the parties intend to confirm a modification to the Agreement pertaining to
the purchase of replacement residential cans, up to an agreed upon cost.
Therefore, the City Council hereby approves the attached contract amendment and
authorizes the Mayor to sign same. Passed and adopted by the governing body in open session
this 10th day of October, 2017.
City of Moab
Mayor David L. Sakrison
Attest: - . - - V
Rachel Stenta, Recorder
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SOLID WASTE COLLECTION FRANCHISE AGREEMENT AMENDMENT
For valuable consideration, the City of Moab (City) and Monument Waste Services, LLC,
a Utah limited liability company (Contractor), acknowledge and agree as follows;
I. Recitals.
a. Contractor currently provides solid waste collection services to customers in the City
pursuant to a Solid Waste Collection Franchise Agreement, dated November 30, 2009, as
amended (the Agreement).
b. The City is currently evaluating whether changes to its solid waste collection practices
and policies should be made.
c. It is necessary to continue solid waste collection services without interruption, and the
City is currently satisfied by the performance by Contractor.
d. This amendment is intended to extend the term of the Agreement and modify the
performances which will be undertaken by both parties during that time.
II. Agreement.
1. The foregoing recitals are incorporated by reference. The Agreement is hereby
amended as follows:
2. The term of the Agreement is extended to April 1, 2019, expiring automatically on that
date.
3. The City will reimburse the Contractor for its cost to purchase new residential solid
waste containers conforming to the Agreement in an amount not to exceed five thousand
dollars ($5,000.00). The Contractor shall purchase one hundred (100) 96-GL Otto waste carts.
a. The Contractor shall be solely responsible for the assembly, storage, repair, and
distribution of all solid waste containers under the Agreement. All stored containers shall be
kept at the Contractor's business at 2295 U.S. Highway 191, Moab, UT 84532. Contractor shall
additionally be responsible for disposal of containers which can no longer be used. And
Contractor shall keep accurate records documenting all container deliveries, exchanges,
removals, and containers which are scrapped. Contractor shall remain responsible for the
purchase and replacement of containers damaged by the carelessness or neglect of its
personnel.
4. All other terms of the Agreement shall remain in full force and effect. This extension
shall take effect automatically upon execution by both parties.
•Remainder of Page Intentionally Left Blank-
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Solid Waste Collection Franchise Agreement Amendment
Signature Page
City of Moab
By:.
By:.
\0-(0-3oq
David L. Sakrison, Mayor Date
Attest:
10-10 -soi-y
Rachel Stenta, Recorder Date
Monument Waste Services, LLC
Dan Kirkpatrick, President Date
-End of Document-
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Moab City Council Agenda Item
Meeting Date: September 25, 2018
#: 8-2
Title: Request for Proposals (RFP) for Residential, Commercial and Municipal
Solid Waste Collection, Disposal & Recycling
Date Submitted: September 17, 2018
Staff Presenter: Rosemarie Russo, Sustainability Director
Attachment(s):
-Draft Residential and Commercial Solid Waste Collection, Disposal &
Recycling RFP
Recommended Motion: n/a
Background/Summary:
City staff request that the Council provide input and feedback on this matter.
The City of Moab plans to release a RFP to perform residential, commercial
and municipal solid waste disposal and recycling. The City currently contracts
with a solid waste hauler for residential, commercial and municipal service
within the City, and separately for recycling services. The City seeks to
combine those functions in order to optimize collection efficiencies and track
progress toward carbon and waste reduction goals. The initial term of the
contract shall be from November 1, 2018 to October 31, 2023. The parties
may extend the contract for up to two additional terms of five years each if
agreed to mutually.
Additionally, the City desires to implement a waste minimization program
that places a high emphasis on diverting more material away from landfill
disposal towards recycling, as well as systematic reduction of the overall
waste stream. The current diversion rate of 13% is well below the national
rate of 35% and per capita trash volumes exceed the national average by
nearly 50%.
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The draft RFP asks respondents to provide additional information regarding
costs associated with:
· Mandatory recycling for residents
· Mandatory recycling for businesses
· Recycling services going to monthly collection
· Implementing a cardboard ban from trash
· Implementing mandatory commercial building construction and debris
· Implementing a Pay as you Throw (PAYT) system
· Implementing a Bag-Tag option
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Residential, Commercial and Municipal Solid Waste Collection and
Disposal
and Recycling Request for Proposals
Table of Contents
1.00 GENERAL INFORMATION
2.00 HOURS OF WORK
3.00 COLLECTION FROM PUBLIC SITES
4.00 SECURITY
5.00 PROVIDER CONTAINERS
6.00 TRASH SERVICE
7.00 RECYCLING SERVICE
8.00 REPORTING AND BILLING
9.00 CORRECTIVE ACTIONS
10.00 APPLICABLE TAXES, FEES & SURCHARGES
EXHIBIT A RESIDENTIAL SOLID WASTE & RECYCLING
EXHIBIT B COMMERCIAL SOLID WASTE & RECYCLING
EXHIBIT C MUNICIPAL SOLID WASTE
EXHIBIT D MUNICIPAL RECYCLING
EXHIBIT E INSURANCE
EXHIBIT F CONFIDENTIALITY
EXHIBIT G OPTIONAL: SPECIAL COLLECTIONS
EXHIBIT H AUDITS
EXHIBIT I REPORTING
EXHIBIT J COST & ACCOUNT DATA
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SCOPE OF SERVICES
I.GENERAL INFORMATION:
The City of Moab (City) is seeking proposals from qualified Service Providers to perform
residential and commercial solid waste disposal and recycling for customers within the City as
well as City buildings and facilities. The City currently contracts with a solid waste hauler for
commercial and residential service within the City. An independent business currently
provides recycling services to subscribers including the municipal government (Annual cost -
$14,580). The City seeks to combine those functions. Additionally the City desires to
implement a waste minimization program that places a high emphasis on diverting more
material away from landfill disposal towards recycling, as well as systematic reduction of the
overall waste stream. The current diversion rate of 13% is well below the national rate of 35%
and per capita trash volumes exceed the national average by nearly 50%.
The City seeks to partner with a single entity (i.e., single company may bid with
other entities i.e. subcontractors but must act as the managing point of contact)
that will coordinate trash removal and recycling service, in order to optimize
collection efficiencies and track progress toward waste reduction goals. All
proposals must include both trash and recycling services at the unit prices listed
in Exhibits (A-D & G) with a fee structure aimed at increasing diversion.
Contractors must include bids for both subscription (opt-in) and mandatory
recycling services. The City is paying over $30,000 in landfill fees (Parks: 10%;
Water: 3%; Streets: 4% and WRF: 83%), in addition to $ 25,416 of collection fees.
The selected contractor should indicate strategies to lower those costs.
Contractors that can provide special collection and drop off services (Exhibit G)
are preferable.
We do not consider the full potential for recycling to have been realized yet. The City is seeking
to work closely with a Service Provider who is able to draw upon a range of skills and
capabilities, including: recycling technical expertise; familiarity with industry best
management practices; and, introduction of new waste reduction technologies and approaches.
The Service Provider is requested to assist the City in developing and implementing a more
integrated, comprehensive process of managing its waste stream which is characterized by
accurate measurement, reporting, cost efficiencies, and innovation. To this end, a yearly audit
must be performed in accordance with data inputs specified in Exhibit H. The City intends to
allow the Service Provider to retain payments for all recyclable commodities included in the
contract.
II. WORK REQUIREMENTS:
General Requirements:
●The Service Provider shall provide all labor, equipment, apparatus, appliances,
tools, transportation and permits as required for refuse hauling and recycling services from
outdoor collection sites, commercial and residential, within the City based on the schedule
agreed upon, as contracted by this procurement, and to meet future needs (see Exhibits A-J).
The Service Provider will also provide refuse hauling and recycling services to specific City
buildings and facilities.
●Service Provider shall procure all licenses, pay all charges and fees, and give all notices
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necessary and incidental to the lawful fulfillment of the services to be provided.
●Service Provider shall provide, once each quarter, all scales equipment and/or pay
costs for measuring and reporting material by weight as required by the City to begin a waste
characterization baseline.
●All services performed under this contract will be to the highest industry standards for
services of this type, done by those normally engaged in this type of business, and shall also be
in compliance with all applicable codes and regulations.
●Service Provider shall comply with all City, State and Federal health, environmental
safety and fire ordinances while performing the prescribed work.
●Service Provider will be held liable for damage resulting from negligence. Multiple
incidents of damage or safety violations may be cause for termination of this contract and
restrictions from future Contracts.
●Service Provider shall designate a single point of contact (SPOC) with whom the City
will work to handle all matters related to the contract. The contact person must hold a position
that allows them to take appropriate action for immediate problem resolution. The City shall
designate a Contract Administrator who will fulfill the same function.
●When Service Provider’s representative is not available (vacation/illness, out of office,
etc.), an alternate point of contact name, phone number, and email address shall be provided
to the City.
●Service Provider shall give the City written notification of any change in account
representation within two (2) calendar days of the change.
●The City requires that Service Provider’s SPOC meets with the City’s Contract
Administrator no less than every quarter to review operational performance issues. The City
reserves the right to increase this to a monthly basis at their option in the event it is deemed
warranted by the City Contract Administrator or Project Manager. Service Provider will
provide minutes of these meetings to the City’s Contract Administrator; to include any action
items identified in the meeting, who is assigned responsibility for it, and anticipated date of the
item’s completion. During these meetings, Service Provider’s SPOC will provide updates of any
new recyclables opportunities the Service Provider has to offer.
●Hours of Work:
Service Provider shall work with facility managers to determine mutually agreeable collection
times for all refuse and recycling containers. Service Provider may not collect waste or
recyclables between the hours of 7:00 p.m. and 7:00 a.m. if the facility is in, or adjacent to, a
residential neighborhood.
●Pick-Up Requirements:
●‘Pick-up” includes emptying trash and recycling containers.
●Pick-up service must be regularly scheduled at the appropriate frequencies to prevent
containers from overflowing.
●Service Provider shall clean up from the grounds any trash or recyclables spilled
during the transfer process or such material in the immediate vicinity.
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●Service Provider shall provide on-call or emergency pick-up service for any materials
requested by the City within 24 hours.
●The City shall have the right to visit and inspect any disposal or recycling sites owned,
operated or used by the Service Provider. Service Provider’s improper dumping of materials
designated on the City’s list of recyclables may be cause for immediate contract cancellation,
and possible prosecution.
●Service Provider shall perform in a manner that eliminates undue noise, safety
hazards or damage, and does not create unsanitary or unsightly conditions at the pick-up sites
or City facilities at large.
●Security Clearance and Worker Identification Requirements for City Facilities:
●Prior to beginning work under this Contract, any Service Provider employees who will
work on this Contract must obtain a background clearance using Utah Data Base Investigations
and/or Utah Bureau of Investigations-Crime Information Center. Security clearance
requirement applies in particular to: personnel that handle secure documents destruction
services; and, personnel entering secured areas such as police services, the water treatment
facility, the wastewater treatment facilities, and the trash and recycling pickup area at City
Hall. It may be extended at the City’s discretion to any personnel who enter City premises in
the course of duties.
5. Items to be Provided by Service Provider:
●Trash Containers: Service Provider shall at minimum furnish fixed-hinge,
covered trash containers, e.g., Dumpsters, in good condition, with appropriate locking devices
as needed, of the size and quantity required for the cubic yard or gallon quantity listed in
Exhibit A-D for new customers, Bid Sheet, Trash Services.
●Other equipment such as poly-cart containers or compacting bins may be
designated for trash collection in some instances. All containers must be approved by the City
prior to placement.
●Service Provider shall maintain trash containers in clean, sanitary and
serviceable condition at all times, and shall wash and sanitize containers as needed and upon
request.
●Service Provider shall suitably repair or replace any malodorous, vandalized or
damaged containers. Corrective action is to be taken to remedy the situation within one (1)
week.
●Roll-Offs: Periodically, “on call” roll-off bin deliveries may be requested by
authorized City personnel for trash removal in excess of normal subscription levels of trash
service. Service Provider shall furnish roll-off bins (e.g., 20- or 30-yd) in clean, serviceable
condition and which feature weather-resistant covers, for waste collection.
●Recycling Containers: Service Provider shall at minimum furnish outdoor
recycling containers e.g., Dumpsters, in good condition, with appropriate locking devices as
needed, of the size and quantity required for the cubic yard or gallon quantity listed in of the
size and quantity listed in Exhibit B - D, Bid Sheet, Recycling Services. All new and
replacement recycling containers for City facilities, businesses and residents will be rolled
lidded 96 gallon capacity. A deposit fee should be tracked for new containers.
●Inside Recycling Containers: Service Provider is to provide indoor recycling
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containers e.g., 96-gallon wheeled poly-carts with for recycling collection in breakroom areas.
●Additionally, Service Provider shall furnish appropriately sized containers upon
request as new or expanded recycling opportunities develop, material collection strategies
change, or changes in service levels are needed. This may include but is not limited to:
“Dumpsters”, cardboard cages, poly-carts or compacting recycling bins as approved by the
City. At City locations where confidential documents are routinely collected for
shredding, the Service Provider will provide appropriate security, such as locking
cabinets or wheeled poly-carts, if requested.
●Signage: Service Provider shall furnish signage for trash and recycling containers
as provided for use in outdoor collection sites. At a minimum, signage should clearly identify
items accepted (for recycling bins), labeling and other means such as color-coded container
lids for trash and recycling bins which clearly differentiates them from one another, and
contain contact information for the Service Provider.
6. Trash Service:
●Service Provider shall pick up refuse from municipal, residential and commercial
bin locations shown on Exhibit A - D, Bid Sheets, Trash Services for disposal.
●Types of waste that will not be collected under this bid include: hazardous wastes,
light bulbs, batteries, surplus scrap metals, appliances, refrigerators, and electronic waste
(computers and electronic equipment). A separate amendment may be prepared for hazardous
waste and/or organics.
●Service Provider shall report to the City on a quarterly basis on trash volumes
picked up at each City building location.
●Service Provider shall provide the cost for purchase and collection of
five solar Big Bellies.
7. Recycling Service:
●Service Provider shall pick up recycling from municipal, residential and
commercial bin locations shown on Exhibit B - D Bid Sheets, Recycling Services of materials
accepted at Material Recovery Facilities (MRF).
●The Designated List of recyclables which, at a minimum, will be collected includes:
clear and colored glass bottles and jars, tin and aluminum cans, plastic containers # 1-7, mixed
paper, paperboard, and corrugated cardboard.
●The City desires for the Service Provider to introduce opportunities to recycle
other materials included by not limited to: packaging materials such as shrink-wrap plastic,
plastic strapping, and Styrofoam; food waste and other compostable materials; dimensional
lumber and other wood scraps; deconstruction waste such as window glass and dry-wall; and
used surplus office furniture.
●The City may require the Service Provider to collect confidential documents for
destruction and recycling. Shredding security is maintained through the use of locked
containers at the point of collection and maintained in locked storage containers through final
processing and destruction.
●Service Provider shall advise the City of opportunities to utilize zero-waste
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tents/bins for special events, etc.
●Service Provider may keep all sums received from the sales of materials collected
for recycling, and shall report to the City on a yearly basis: amounts of payments received for
each recyclable commodity, and, processing plants or brokerage agencies from which payments
are received.
●Service Provider shall provide the cost for purchase and collection of
five solar Big Bellies.
8. Reporting and Billing Requirements:
The City requires accurate measurements of trash (landfill) material and recyclable material
collected from municipal locations to be taken, and reported, on a quarterly basis. Service
Provider shall provide to the City annually an average weight per yard for municipal for trash
and recycling, in order to verify that an accurate conversion factor was generated by the
contractor. Such annual report shall be provided to the City’s designated representative by
January 30th of each year. The City requires that all material collected for recycling must be
reported in weights; the weights of each designated material must be reported individually. See
Exhibit G for sample template.
●The Volumes Report must be submitted in a mutually agreed upon electronic
form, such as Excel annually to the City’s designated representative. The Volumes Report shall
also reflect monthly charges per account and provide the underlying calculations for the
conversion factor from volumes to weights.
●Service Provider must provide a monthly Exceptions Report to the City’s
designated Contract Administrator no later than the fifteenth (15th) of the month (for the
preceding month’s data). The Exceptions Report shall list, by department and location, any
extra service requests for trash removal and/or recycling beyond the normal service level to
which that department or location subscribes.
●Service Provider shall provide a single monthly billing statement to the City
Treasurer that itemizes service fees for each collection location’s normal “subscription” service
level, listed by the appropriate location and number.
●In addition, Service Provider will provide a separate, itemized bill to the
Treasurer for any extra services rendered, by City department and location.
●All payments will be made by the City on a Net 30 days basis from the date of
the invoice.
Service Provider shall provide a single monthly billing statement to the City Treasurer that
itemizes service fees for residents and businesses.
●The City reserves the right to withhold or deduct payment for missed or
skipped pickups.
●All prices are to be firm fixed prices, inclusive of all applicable taxes, fees,
surcharges, etc. NO additional charges or fees (administrative, environmental, late charges,
fuel surcharges, etc.) will be allowed. Rate changes must be approved by the City Council upon
a showing of good cause, as provided in the contract documents. The City may deduct a fee of
up to seven percent (7%) of the total payable to the Service Provider to cover City expenses for
customer service, billing services, and administration (the current fee is 5%).
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9. Resource Management Services:
●Service Provider shall generate and submit by the 15th of each month as required a
report to the City Contract Administrator whenever the following conditions are encountered.
Corrective action is to be taken to remedy the situation within one (1) week from the date the
condition is identified:
●Broken or tagged bins and service complaints
●Missed pickups. If these are caused by a condition onsite such as snow and ice
buildup or blocked access, a photo of the condition is to be included with the
report to the City Contract Administrator.
●Overflowing or underutilized bins: One-time issues will not be reported. If the
condition recurs on a consistent basis, a photo of the condition is to be included
with the report to the City Contract Administrator.
●Service Provider will work collaboratively with the City to identify opportunities to
reach its recycling and waste reduction goals, and to render cost efficiencies/savings to the
City, for example, to down-size trash at specific locations when a smaller size bin will provide
sufficient capacity, or to reduce the frequency of collection. Service Provider will at minimum
review existing municipal practices and prepare a summary report detailing observations,
recommendations and opportunities for improvement on an annual basis. Such report shall be
submitted to the Contract Administrator by January 30th of each year.
●Service Provider shall identify any sorting and contamination issues and provide
prompt feedback to the City on reported contamination issues, by department and/or location,
to the Contract Administrator.
●Service Provider shall instruct its drivers to monitor container utilization levels for
trash and recycling so that the City receives maximum use and services of each container, and
report to the City Contract Administrator when adjustments in bin size, bin quantity, and/or
pickup frequency need to be made.
●Audits: At least one on-site audits of trash and recycling will be performed each
year of the Agreement by the Service Provider, at a site to be selected by the City’s Project
Manager, per the protocol for Audits provided by the City (see Exhibit H).
●Training: The Service Provider shall provide training on sustainability practices as
reasonably requested by the City.
●Applicable Taxes, Fees & Surcharges:
●The City is awarding a renewable contract, with option to renew for up to two
times (maximum length fifteen years total). All prices are to be firm fixed prices, inclusive of all
applicable taxes, fees, surcharges, etc. No additional charges or fees (administrative,
environmental, late charges, fuel surcharges, etc.) will be allowed. without prior approval of the
City for necessary rate adjustments. Adjustments will need to be justified based upon
documented increases in transportation, market and/or landfill tipping fee pricing.
The initial term of the contract shall be from November 1, 2018 to October 31,
2023. The City may, in its discretion, extend the contract for up to two additional
terms of five years each. Decisions to renew or extend the contract may be
subject to input as to customer satisfaction (i.e. residential and commercial
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8
survey) and the contractor’s ability to increase diversion rates and lower carbon
impacts. The transition period between contracts will be approximately 4-6
weeks. All containers previously purchased by the City will need to be inventoried
and returned to customers. The new contractor may negotiate with the City to
purchase existing bins All terms of service shall be confirmed in a written
contract reviewed and approved by the City.
The City reserves the right to waive any error or irregularity in submittals. Non-responsive
submittals may be rejected. The Contract will be awarded to the party who, in the judgment of
the City, offers the proposal that most closely conforms to the specifications and requirements
in this document. The City may elect to reject all proposals, or it may request that parties
clarify their proposals, if necessary.
Proposals must include the address, telephone number, email address, and website address for
each submitter. The proposal must identify the key persons in the management group who will
be responsible for performance of the contract, as well as the point of contact for future
communications.
Persons having questions about this request for proposals may submit them to
Rachel Stenta at (435) 259-2683; or rstenta@moabcity.org. Proposals must be
delivered via first class mail, courier, or hand delivery no later than 5:00 p.m.
(Mountain Time) on October 8, 2018 to:
City of Moab
217 East Center Street
Moab, UT 84532
Attention: Rachel Stenta
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9
EXHIBIT A - RESIDENTIAL SERVICES
Residential Solid Waste
Container Size Base fee
Additional on-call
pickup
55
65
96
Bag & Tag
Residential Recycling (opt in)
Frequency Base Fee
Additional on-call
pickup
1x week
1x every two weeks
1x month
Bag & Tag
Residential Recycling (mandatory)
Frequency Base Fee
Additional on-call
pickup
1x week
1x every two weeks
1x month
Bag & Tag
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10
EXHIBIT B – COMMERCIAL SERVICES
Commercial Solid Waste Bid Sheet
Container Size
Frequency Per
Week
Base
Fee Double/Triple
1 yd dumpster (or
equivalent)1x
2x
3x
2 yd 1x
2x
3x
4yd 1x
2x
3x
6yd 1x
2x
3x
5 Big Bellies
15 yard (Wastewater)as needed n/a
20 yard Open Top as needed n/a
34 yard compactor as needed n/a
Commercial Recycling (opt in)
Container Size
Frequency Per
Week
Base
Fee Double/Triple
1 yd dumpster (or
equivalent)1x
2x
3x
2 yd 1x
2x
3x
4yd 1x
2x
3x
6yd 1x
2x
3x
5 Big Bellies
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11
Commercial Recycling (mandatory)
Container Size
Frequency Per
Week
Base
Fee Double/Triple
1 yd dumpster (or
equivalent)1x
2x
3x
2 yd 1x
2x
3x
4yd 1x
2x
3x
6yd 1x
2x
3x
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12
EXHIBIT C – MUNICIPAL SOLID WASTE COLLECTION
Municipal Solid Waste Bid Sheet
Facility Name Location
Bin
Size # Bins
Collection
Frequency
Monthl
y Cost Schedule
Art Center
(MARC)111 E 100 N 96 1.00 2 x 52
Ball Fields 200 E
Center 96 2.00 2 x week May - Sept
1 x week Oct-April
City Gym 203 E
Center 96 1.00 1/month 52
City Hall 217 E Center
Ave 2 cyd 1.00 1 x week 52
Facilities -
Shop
470 Kane
Creek Blvd 2 cyd 1.00 2x week 52
Old City Park 2882 E Old
City Park Rd 96 3.00
3 x in
season
May - Sept
1 x off
season Oct - April
Pool (MRAC)181 W 400
N 96 1.00 1x week 52
Rotary Park
680
Millcreek
Blvd
3.00
3 x in
season
May - Sept
96 1x off
season Oct - April
Swanny City
Park
181 W 400
North 96 3.00
3 x in
season
May - Sept
1x off
season Oct - April
*option
larger
carts and
less
frequent
collectio
ns and
on-call
service.
EXHIBIT D - MUNICIPAL RECYCLING LOCATIONS
Municipal Recycling Proposed Service
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13
Facilit
y
Name Location
Bin
Size
#
Bin
s
Collection
Frequency Monthly Cost Weekly Schedule
Art
Center
(MARC)
111 E 100
N 96 1
Every
Other
Week
26
Ball
Fields
200 E
Center 96 4
Every
Other
Week
26
City Hall
217 E
Center
Ave
30/
55 4
Every
Other
Week
26
Old City
Park
2882 E
Old City
Park Rd
96 2
Every
Other
Week
26
Pool
(MRAC)
181 W 4th
N 96 1
Every
Other
Week
26
Rec Path 2055 Elk
Cir 96 6
Every
Other
Week
26
Rotary
Park
680
Millcreek
Blvd
96 2
Every
Other
Week
26
Swanny
City Park
181 W 4th
North 96 10
Every
Other
Week
26
Downtow
n Hwy 191 20 14
Every
Other
Week
26
Lions
Park Hwy 191 96 2
Every
Other
Week
26
Totals
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14
EXHIBIT E- INSURANCE REQUIREMENTS
For the duration of the Agreement the Service Provider will provide, from insurance companies
acceptable to the City, the insurance coverage designated below and pay all premiums. Before
commencing work under this bid, the Service Provider shall furnish the City with certificates of
insurance showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
“The insurance evidenced by this Certificate will not be cancelled, except after thirty (30) days
written notice has been received by the City of Moab.”
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents and
employees shall be named as additional insureds on the Service Provider 's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement.
Insurance coverages shall be as follows:
Workers' Compensation insurance with statutory limits as required by Utah law.
Commercial General Liability and Vehicle Liability. The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement. The amount of insurance for each coverage,
Commercial General Liability and Vehicle, shall not be less than $1,000,000 combined single
limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance.
EXHIBIT F CONFIDENTIALITY
In connection with services provided to the City of Moab (the “City”) pursuant to this
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15
Agreement (the “Agreement”), the Service Provider hereby acknowledges that the City has
established policies and procedures with regard to the handling of confidential information and
other sensitive materials.
Service Provider hereby acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Service
Provider agrees to treat as confidential (a) all information that is owned by the City, or that
relates to the business of the City, or that is used by the City in carrying on business, and (b) all
information that is proprietary to a third party (including but not limited to customers and
suppliers of the City). The Service Provider shall not disclose any such information to any
person not having a legitimate need-to-know for purposes authorized by the City in writing.
Further, the Service Provider shall not use such information to obtain any economic or other
benefit for itself, or any third party, except as specifically authorized by the City in writing.
he Service Provider agrees that it shall have no obligation under this Agreement with respect to
information and material that (a) becomes generally known to the public by publication or some
means other than a breach of duty of this Agreement, or (b) is required by law, regulation, or
court order to be disclosed, provided that the request for such disclosure is proper and the
disclosure does not exceed that which is required. In the event of any disclosure request under
(b) above, the Service Provider shall furnish a copy of the request to the City prior to any
disclosure.
All document disposal, shredding, or similar services provided by Service Provider shall be
performed in such a manner that all confidential information is destroyed or rendered
unreadable.
In the event that the Service Provider ceases to perform services for the City, or the City so
requests for any reason, the Service Provider shall promptly return to the City any and all
information described above, including all electronic copies, notes and/or summaries
(handwritten or mechanically produced) thereof, in its possession or control or as to which it
otherwise has access.
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16
EXHIBIT G – ADDITIONAL SERVICES
Special Collection Services and Drop Off
Frequency
Fee (Based on
Drop Off Fee
Plus Premium)Gallons/YD/Size
Household Hazardous Waste Collection
Drop - Off Center:
Organics - Food Waste
Grass / Leaves / Brush / Weeds / Yard
Debris / Small Branches / Limbs
Pallets - Reusable Condition (Wood or
Plastic)
Mattress -or- Box Springs – T/F/Q/K
Electronic Waste (Computer, Phone)
TV - Small/Large - 36"
Appliances - Clothes Dryer - Washing
Machine - Stove - Dish Washer
Hot Water Heater - All Sizes
Arm Chair / Recliner / Love Seat / Futon
Sofa Large
Dresser - Tables - Chairs - Misc Small
Furniture - Sink – Toilet
Tires
Scrap Steel – Metal
Refrigerator / Freezer / AC Unit (Any unit
that needs Freon Removed)
Animal Carcass
C and D Debris - Heavy Material (Wood -
Sheetrock - Construction Debris)
Non-Compacted Household Trash (MSW)
Compacted (MSW) - Rear Load - Front
Load - Side Load – Compactors
Cardboard
EXHIBIT H - PROPOSED PROTOCOL FOR AUDITS OF WASTE
STREAM
The City aspires to be the leader in the community in moving towards Zero Waste through its
own initiatives in waste reduction and recycling. Auditing -- in other words, evaluating the
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17
contents of trash collection containers and recycling bins -- provides an understanding of the
organization's current waste composition, reduction opportunities and employee training
gaps.
The City will work with its contracted vendor to implement audits using the following
specifications:
1.Schedule trash and recycling audits of at least one municipal and commercial building
per year
●Locations to be agreed upon in advance between City and vendor.
●Vendor will be responsible for carrying out audits but will keep the City
informed in the event City employees are available to participate.
2.Trash audits will be used to determine how much recyclable material is
being inappropriately discarded.
3.Recycling audits will be used to determine how much foreign material is being
inappropriately placed in recycling bins, which creates "contamination" that
reduces the value of the recyclables.
4.The following categories of materials found during audits will be evaluated:
●recyclables
●compostables
●high volume hard-to-recycle items
●trash
5.Containers will be emptied onto tarps laid on the ground for the purpose of auditing.
●contents may need to be manually spread out for better evaluation
●contents will be quantified with verbal descriptions and general
percentages of the overall sample
●digital photos will be taken to aid with reporting and assessment
●upon completion of audit, all materials/trash will be replaced in original
containers for collection on the next scheduled pick-up date
6.A final report will be submitted within four weeks after the audit by the vendor,
including pictures of each category of waste found in the trash/recycling container,
and recommendations on how to increase the waste diversion of the facility that
was audited.
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18
EXHIBIT I - REPORTING
Tonnage Summary Worksheet
SECTION A - Recyclable Materials
Collected TOTAL TONS
1. Curbside Recycling Collection
Single-stream 0.00
Paper Mix (ONP, OMX,etc) 0.00
0.00
Curbside Total: 0.00
2. Multifamily and Commercial
Recycling
Single-stream 0.00
Paper Mix (ONP, OMX, etc) 0.00
Corrugated Cardboard 0.00
0.00
Comm Total: 0.00
3. Drop-off Systems (e.g., grocery
stores)
Paper Mix (ONP, OMX, etc.) 0.00
Corrugated cardboard 0.00
Commingled containers 0.00
Drop-off System Total: 0.00
TOTAL TONS 0.00
4. Yard and Wood Wastes (Cubic
Yards)
Yard Wastes (Residential) 0
Yard wastes (Commercial) 0
Construction and Demolition 0
Total cubic yards: 0
TOTAL TONS
Section B - Number of recycling customers on Dec 31, 2019:
1. Residential 0
2. Multi-family 0
3. Commercial 0
Total rec customers: 0
4. # of drop-off sites 0
SECTION C - Cubic Yards of Solid
Waste Collected
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19
Total Cubic Yards
Compacted (Residential)
Compacted (Commercial)
Roll-off Compacted MSW
Roll-off Loose MSW
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20
Exhibit J - COST & ACCOUNT DATA
RESIDENTIAL & COMMERCIAL TRASH ACCOUNTS - SECTOR 2018
Apartments 21
Commercial 312
Condos 17
Institutional 46
Motels 124
Residential Multi-Family 14
Single Residential 1691
Trailers 11
Total 2236
Page 72 of 130
21
Page 73 of 130
Moab City Council Agenda Item
Meeting Date: November 13, 2018
#:
Title: Options regarding Residential and Commercial Solid Waste and Recycling
Collection and Disposal
Date Submitted: November 5, 2018
Staff Presenter: Rosemarie Russo, Sustainability Director
Attachment(s):
●Residential and Commercial Solid Waste Collection, Disposal & Recycling
Request for Proposal
Recommended Motion: N/A – discussion purposes only at this time
Background:
(The goal of this briefing is to solicit informal direction from the City Council in advance
of negotiating a contract with the proposed service provider. Once that happens, staff
will bring a formal contract proposal back to the Council for approval.)
The City’s waste hauling services have not been subject to a competitive bid process for
close to twenty years. In order to ensure the best combination of service and value, the
City solicited proposals for garbage and recycling services for residential and
commercial customers within the City as well as municipal facilities.
Additionally, the City desires to implement a waste minimization program that places a
high emphasis on diverting more material away from landfill disposal towards recycling,
as well as systematic reduction of the overall waste stream. The current diversion rate of
13% is well below the national rate of 35% and per capita trash volumes exceed the
national average by nearly 50%.
The City currently contracts with a solid waste hauler for commercial and residential
service within the City, and separately for recycling services. The City sought to combine
those functions in order to optimize collection efficiencies and track progress toward
waste reduction goals. The RFP asked respondents to provide pricing options for
mandatory or optional curbside recycling services, as well as a host of other “a la carte”
services.
The City received one qualified response to the request, which came from Monument
Waste, the current service provider.
Recycling services include:
●Newspaper (ONP) - including all inserts
●Cardboard (OCC) - boxes should be broken down flat
●Chipboard Boxes - Cereal & Tissue type
●Magazines and Glossy Print
●Junk Mail / Bulk Mixed paper
1 Page 74 of 130
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