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Home My Public Portal About20230511 - School Committee - Agenda PacketHopkinton School Committee Thursday, May 11, 2023 Executive Session 6:30 PM Regular Meeting 7:00 PM Public Forum 7:05 PM HCAM Studio, 77 Main Street, Hopkinton AGENDA I. Call to Order II. Pledge of Allegiance III. Executive Session a. To comply with or act under the authority M.G.L. c.30A, §.21(a)(3) specific to the review of Executive Session Minutes for the meetings of November 8, 2021, January 19, 2023, March 16, 2023, March 30, 2023 and April 13, 2023 and to reconvene in regular session. IV. 7:05-7:25 Public Forum • Hopkins School Addition Project Presentation V. Public Comments VI. Recognitions VII. Reports: a. 7:30-7:40: Superintendent's Report - Dr. Cavanaugh b. 7:40-7:45: School Committee Chair Report - Ms. Cavanaugh • Payroll Warrant S23022 has been approved. Warrant #23-058 has been approved. c. 7:45-7:50: Liaison Reports VIII. New Business a. 7:50-8:00: Director of Student Services Search - Dr. Cavanaugh For consideration: determine the procedure for hiring a new Director of Student Services. Motion: TBD b. 8:00-8:15: Financial Aid Report - Ms. Rothermich The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda. c. 8:15-8:25: FacilitA Use Fees - Ms. Rothermich For consideration: Review current facility use fees and request to increase fees. Motion: Move to approve the increase in facility use fees. d. 8:25-8:30: Athletic Department Donations - Dr. Cavanaugh For consideration: Request approval to accept donations of a Storage Shed valued at $843.74, a softball pitching machine valued at $2,650.94, and windbreaker jackets valued at $1,760 for the athletic department from the Lauren Anderson Memorial Fund. Motion: Move to accept the donations totaling $5,254.68 for the athletic department. e. 8:30-8:35: Assistant Athletic Director - Dr. Cavanaugh For consideration: Request to eliminate 1.0 athletic director to be replaced with 1.0 FTE athletic administrative assistant. Motion: Move to eliminate 1.0 athletic director to be replaced with 1.0 FTE athletic administrative assistant. For consideration: Request approval to hire an assistant (.5) athletic director to be funded out of the revolving account. Motion: Move to approve the .5 assistant athletic director. IX. Old Business a. 8:35-8:40: Polio BDFB - SEPAC - New Policy - Third Reading - Dr. Cavanaugh For consideration: Review the proposed new Policy BDFB Special Education Parent Advisory Council. Motion: Move to approve Policy BDFB-SEPAC. b. 8:40-9:00: Superintendent's Summative Evaluation Final - Ms. Cavanaugh X. 9:00: Future Agenda Items XI. 9:05: Items by Consensus The Superintendent recommends the School Committee approve the Items by Consensus as listed below: a. Payroll Warrant 23022 in the amount of $1,731,978.12. b. Operating & Other Funds Warrant #23-058 in the amount of $170,417.07. The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda. XII. 9:10: Adjournment Next Meeting Dates: May 25, 2023 - Reorganization & Regular Meeting June 15, 2023 - Regular Meeting The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda. INTENTIONALLY BLANK ITEM DIVIDER Financial Assistance '' 4 ay 11, 2023 IA well G I--SO-EZOZ epue6d oS '4 ' Financial Assistance Federal Free Household Poverty Lunc h Size G'ui a net, 0' 1 $"13,;590 N/A $18 „310 1,0 M/A 3 $23,030 N/A 4 $27,,750 N/A 5 $32,470 WA 6 $3 7,190 N/A 7 $41,,. 910 N/A 8 $46,,630 NIA. Each Add $4„720 NIA Reduce d Lunch 1 85' N/A N/A NIA NI/A N/A N/A NIA I I/A NIA HPS Free Fees 20 0% $27, ,.180 $36,630 $46,,060. $ 55,500 $64, 940 $74, 38 0 $83,820 $93,260 $9„440 PS Reduced Fees 250% $ .3,,975 $45,,775 $57,57 5 $69,,375 $81,175 $92,,.975 $1 04,775 $116,575 $11,00 . Financial Assistance H ousehold Size Income Threshold Increase Free & Reduced 1 $6,795 2 3 $9,155 $11,155 4 $13,875 5 $16,235 6 $18,595 7 $20,955 8 $23,315 Each Add $2,360 Financial Assistance 60 84 FY2024 FY2023 FY2022 59 FY2020 # Students (# grade 7 & up) (58) (71) 71 (50) (45) 96 (60) Denied Impact $200/fee 0 $11,600 2 $14,200 3 $10,000 1 0 $9,000 $12,000 INTENTIONALLY BLANK ITEM DIVIDER Current Rates: School Group 1 Group 2 G roup 3 Group 4 H opkinton $0.00 Wellesley $0.00 $25 .00 $60.00 $180.00 Westwood $0 .00 $25 .00 $60 .00 $75.00 Ashland $0.00 $25.00 $50.00 $100.00 Westborou gh $0.00 $35.00 N/A $300.00 (minimum 4 hours) $10.00 $15 .00 $100 .00 C urre nt Rates New Proposed rates fo r Ho pkinton in FY 2024 Space Gro up 1 Group 2 Gro up 3 Gr oup 4 Fields & Outside Cou rts $0 .00 $25.00 $45.00 $115 .00 Au ditoriums, Gymn asiums $0.00 $25.00 $45.00 $115.00 Athletic Cen ter (High School o nly) $0.00 $50.00 $65.00 $115 .00 Cafeteria, Library $0.00 $25.00 $45 .00 $115 .00 Con feren ce rooms, co mmon area s $0.00 $25.00 $45 .00 $115.00 Parking lot events $0.00 $25.00 $45.00 $115 .00 Maintenan ce/Cleaning Fees (per cu stodian) $50.00 $50 .00 $50.00 $50.00 Tech (per tech) $65.00 $65.00 $65.00 $65 .00 Service Fee $150. 00 $150.00 $150.00 $150.00 Numbe r of o rgan ization s in ea ch emup (currently): Group 1 - 107 Group 2-73 Group 3-43 Group 4 - 42 Number of orga nizations that used facilities in fiscal year 2023 (so far): Group 1 - 31 Grou p 2 - 11 Group 3 -14 Grou p 4 - 3 2023-05-11 Item VIII.c. SC Agenda 5/1/23,7:37 AM Hopkinton Public Si 2023-05-11 Item VIII.d. SC Agenda Order date: 04/28/2023 Your order Products Shipping Costs Sales Tax Total Payment method Order number: US_000030600 Darwin 4x6 Storage Shed - Graphite Color: Graphite Item: 252274 Quantity: lx $699.99 $699.99 $100.00 $43.75 $843.74 American Express Your order is estimated to be delivered within 5 days The delivery time will vary based on shipping address and ordered items. Delivery address Hopkinton High School 90 Hayden Row Street, Hopkinton, MA 01748-2533 Billing address Hopkinton High School 90 Hayden Row Street, Hopkinton, MA 01748-2533 https://mail.google.corn/mail/u/0/?ik=63fb8611 dc&view=pt&search=all&permthid=thread-f:1764525033716462595&simpl=msg-f: 1764525033716462595 2/4 5/1/23,7:37 AM Hopkinton Public Schools Mail - Invoice for windbreakers just for your information. Georgette Wagar <gwagar@hopkinton.k12.ma.us> Invoice for windbreakers just for your information. 1 message KATHLEEN KILDUFF <cicitto@msn.com> To: Georgette Wagar <gwagar@hopkinton.k12.ma.us> Cc: KATHLEEN KILDUFF <cicitto@msn.com> From: SPIRIT STORE (via Clover) <app@clover.com> Sent: Friday, April 14, 2023 9:46 AM To: cicitto@msn.com <cicitto@msn.com> Subject: Your receipt from SPIRIT STORE SPIRIT STORE 639 CENTRAL AVENUE, PAWTUCKET, RI 02861 +1 401-722-0500 April 14, 2023 • 9:12 AM $1,760.00 full transaction receipt View the Privacy Policies for Sat, Apr 29, 2023 at 11:33 AM https://mai1.google.com/mail/u/0/?ik=63fb8611 do&view=pt&search=all&permthid=thread-f: 1764525281462229684&simpl=msg-f: 1764525281462229684 1/1 5/1/23, 7:37 AM Hopkinton Public Schools Mail - Invoice for Pitching Machine --------- Forwarded message From: Riki Anderson <rikianderson1@gmail.com> Date: Tue, Apr 11, 2023 at 10:09 AM Subject: Re: Your Jugs Sports Order Confirmation (#37524) To: Jessica Karner <jkarner@hopkinton.k12.ma.us>, KATHLEEN KILDUFF <cicitto@msn.com>, Shannon Allberry-Yerardi<sallberry-yerardi@hopkinton.k12.ma.us>, <km urray@hopkinton.12. ma> Just wanted to let you know... the order has been placed! Sorry for the delay. I have been a little under the weather but we are good to go now! Yay!!! Would someone be able to send me the dates and times for the games! Thank you! Very excited for you and the team! All the best! Kathy & Riki On Tue, Apr 11, 2023 at 9:57 AM Jugs Sport <info@jugssports.com> wrote: a Thanks for your order Order #37524 Items shipped to 90 Hayden Rowe Street, Hopkinton, Massachusetts, 01748, United Changeup Super SoftballTM Pitching Machine M1250 Machine Type: 110V (U.S.) With Cart $2,495.00 USD Qty: 1 $2,495.00 USD Subtotal: $2,495.00 USD hops://mail.google.com/mail/u/0/?ik=63fb8611dc&view=pt&search=all&permthid=thread-f:1764525115982471996&simpl=msg-f:1764525115982471996 2/3 5/1/23, 7:37 AM Hopkinton Public Schools Mail - Invoice for Pitching Machine Shipping: $0.00 USD Tax: $155.94 USD Grand Total: $2,650.94 USD Payment method: PayPal (PayPal Credit Cards) Shipping method: UPS (UPS® Ground) Shipping address Billing Address Hopkinton Athletics Department Richley Anderson Rubin HOPKINTON HIGH SCHOOL 5 OAK VIEW TERRACE 90 HAYDEN ROWE STREET FRANKLIN, MASSACHUSETTS 02038 HOPKINTON, MASSACHUSETTS UNITED STATES 01748 774-217-2962 UNITED STATES 508.497.9820 Please note: Some items of your order may have shipped via Fedex. If you have any issue tracking your order, please input your tracking number at: https://www.fedex.com/en-us/tracking.html Order comments This is a gift to Hopkinton High School Athletics Department in honor of the Lauren Anderson softball field project. Check order status Jugs Sports jugssports.com Go shopping https://mail.google.com/mail/u/0/?ik=63fb8611dc&view=pt&search=all&permthid=thread-f:1764525115982471996&simpl=msg-f: 1764525115982471996 3/3 INTENTIONALLY BLANK ITEM DIVIDER 2023-05-11 Item IX.a. SC Agenda BDFB HOPKINTON SCHOOL COMMITTEE POLICY SPECIAL EDUCATION PARENT ADVISORY COUNCIL The Hopkinton Public School's Mission is to ensure equitable access for all students to academically challenging curricula in a community that supports social -emotional learning, ultimately guiding young adults to create their own pathways, engage in citizenship, and foster respect for self and others. It is the general goal of the District to foster relationships with parents/guardians, which encourage cooperation between the home and school in establishing and achieving common educational goals for students. The School Committee shall establish a parent advisory council on special education. Membership shall be offered to all parents/guardians of children with disabilities and other interested parties. The parent advisory council duties shall include but not be limited to: advising the school committee on matters that pertain to the education and safety of students with disabilities; meeting regularly with school officials to participate in the planning, development, and evaluation of the District's special education programs. The parent advisory council shall establish by-laws regarding officers and operational procedures. In the course of its duties under this policy, the parent advisory council shall receive assistance from the school committee without charge, upon reasonable notice, and subject to the availability of staff and resources. First Reading April 13, 2023 Second Reading April 27, 2023 Third Reading May 11, 2023 Legal Reference M.G.L: 71B:3