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Home My Public Portal About01.16.18 MRA MinutesCity of McCall McCall Redevelopment Agency Minutes January 16, 2018 — 8:00 am Legion Hall 216 E. Park Street CALL TO ORDER AND ROLL CALL Bob Giles, Monty Moore, Colby Nielsen, and Rick Fereday were present. Bob Youde, Shelly Johnson and Nic Swanson were absent. City Treasurer Linda Stokes, Community Development Director Michelle Groenevelt, Parks and Recreation Director Kurt Wolf, and Permit Technician Rachel Santiago-Govier were also present. CONSENT AGENDA • Minutes from November 21, 2017 • US Bank Invoice Member Giles motioned to approve the consent agenda. Member Nielson seconded the motion. All members voted aye and the motion carried. NEW BUSINESS • MRA cash flows and financials Treasurer Stokes presented the flows and financials. • Shoreline Improvements project North of Mile High Marina - Kurt Wolf Mr. Wolf presented the rendering and location of the project near the log boom, north of the marina and between Brown Park. He discussed the motivation to bring this project to MRA because it most closely matches their vision. He is looking at a timeline of the spring of 2019. They have removed many tons of debris, and cleaned up the shoreline in that area with cooperation from sanitation. One possible concept is to have a platform for work on the lake, emergency salvage work, fireworks as well as recreation during the summer. An additional dock proposed by Brett Armacost of McCall Lake Cruises. An Olympic length swimming area was mentioned as a possibility. Discussed problems with historic or current dock construction and disposal. A permitting process was discussed for docks. Buoy line is already purchased. Cost estimates of $150,000 for large dock, $60,000 for swim plat, and the dock on north end $70,000 were given. Ms. Groenevelt discussed a previous 2006 project to improve waterfront areas in the city and how the current proposal fits in with previous planning concepts. McCall Redevelopment Agency January 16, 2018 Minutes Member Nielson asked about the possibility of public motorized dock access so that the proposal could be funded with an IDL grant. Member Moore asked about maintaining the dog swim area. Mr. Wolf stated that the no uses will be changed. He will be contacting Mile High Marina for funding cooperation. Possible sources of funding include, Valley County Waterways grant, in kind from dock memberships, and MRA. Waterways grant requires 51% motorized usage and a letter of support from the county. • Boat House & Events Center Concept (Spruce St. ROW) —Jim Pace Susan and Jim Pace presented and proposal to build a mixed use building for personal non - motorized watercraft storage and public meeting space on city owned property at 1400 Mill St. A two story building is proposed with the upstairs to be utilized for public meeting space for dancing, weddings, city recreation department and local non -profits. He has spoken with several local wedding planners and found out that they turned down 300 weddings in this community last year and therefor sees a need. Would be similar to Barber Park Education and Events center in Ada County in Boise. He is proposing a city owned building for community events that is subsidized by private usage and event fees. Chairman Fereday asked about the snow storage that the property is usually used for. Asked about the adjacent vacant lot. The lot to the North is private and came through planning and zoning for a mixed use. Asked about the possibility of purchasing the property for a parking lot. There will be several spots for unloading. Thinks a public decision would help decide how the project is owned and funded. Bond issue. Next step would be a more in depth prospectus and a work session with City Council. Member Nielson asked about occupancy. Mr. Pace said he estimates 200 seated maybe less with a commercial kitchen. Sink and counter space and ice machine was suggested by event professionals and additional city storage space. Mr. Wolf spoke to the parks and rec department that has inherited a lot of infrastructure and programming over the last several years and states that their budget and staffing has changed very little. Member Youde asked about the possibility of making this a private endeavor. Because it is on public land it has to have a public usage and 100 year lease. City would have to sell the property at public auction in the name of public use. Susan spoke to the fact that there is no public non -motorized boating access on Payette Lake. McCall Redevelopment Agency January 16, 2018 Minutes Ms. Groenevelt said that the other source of funding that hasn't been discussed would be grants. A work session with McCall City Council. Member Giles is interested in collaborative efforts like Private/Public partnerships. Concerned about maintenance and operating costs. • Inclusion in the updated RAI brochure — Michelle Groenevelt Ms. Groenevelt presented a request from RAI for cities to be featured as a community project or profile in this brochure. Member Giles and Chairman Fereday spoke in support of the idea. OLD BUSINESS • Pine Street Parcel Letter to close out - Michelle Groenevelt Ms. Groenevelt presented a letter to Barbara Stoddard to the board. She will send a revised letter and include the input from the board. • New urban renewal district work session with City Council o Tentatively scheduled for February 22 at 5:30-6 pm in Legion Hall o Meghan Sullivan Conrad from Elam & Burke, P.A. will attend REPORTS • McCall In Motion Update • McCall Housing Strategy Update • As part of National Volunteer Week, the Clerk's Department hosts a breakfast and training to all City Committee volunteers. This year's event will take place April 3, 2018 (Location TBD). NEXT MEETING • March 20, 2018 Member Nielson asked about the closing out of the district with regard to the proposals that were heard today. Ms. Groenevelt said that there would be difficulty in renewing bond for this district because the vision has mostly been implemented therefore there is no slum and blight. There can be about a year when closing out the district. Chairman Fereday asked that Linda do an analysis on calling out bonds vs letting them run out. McCall Redevelopment Agency January 16, 2018 Minutes Member Moore motioned to adjourn. Member Giles seconded the motion. All members voted in favor and the motion carried. Signed: March 20, 2018 a Rick Fereday MRA Chair Attest: Michelle enelt Community Development Director McCall Redevelopment Agency January 16, 2018 Minutes 1 of 6 MCCALL PUBLIC BOATHOUSE, EDUCATION AND RECREATION CENTER Propct Ideas anc \otes Prepared for: McCall City Council, Downtown McCall Redevelopment Agency, McCall Parks and Recreation Committee Prepared by: Jim Pace January 15, 2018 Version: 1.2.1 Above photo courtesy of the S;reater Hartford CT Jaycees Boathouse, Room shown is 52' wide x 43' deep. 2of6 MCCALL PUBLIC BOATHOUSE, EDUCATION AND RECREATION CENTER EXECUTIVE SUMMARY Objective To build and sustainably operate a publicly accessible center for meetings/events/education and recreation, combined with year-round non -motorized light watercraft storage, on the city owned parcel between 1400 and 1304 Mill Road in McCall. This building would support a complementary city project to build docks for non - motorized watercraft access to Payette Lake, on city property immediately north of the Mile High Marina and extending towards Brown Park. Goals 1. Support McCall Parks and Recreation plans to build light watercraft docks on the waterfront facing the property. Provide paddlers and rowers with a safe, easily accessible space to store boating gear and enter/ exit the lake. 2. Provide critically needed event, education and meeting space, available for rent to both private and public entities. Steps in the process 1. Develop community support, enthusiasm and funding for the design and construction of the boathouse/ recreation center. 2. Determine the best arrangement for building ownership. Owned and operated by the Parks and Recreation Department? A collaboration between the city and local philanthropic and/or sports clubs? A private/public partnership? 3. After extensive community participation, complete a design. Attached drawings are intended to be idea generators only, not finished plans. 4. Establish ongoing operational support through event space and boathouse storage rentals. Project Outline The parcel lends itself to a two story design, with preliminary architectural programming indicating a building approximately 100 feet long on the East-West axis and 52 Feet wide on the North -South axis. The ground floor, a daylight basement emptying on to E Lake Street, provides an opportunity for a garage door accessed, no -step approach to the proposed city docks. These docks will be designed to accommodate stand up paddle boards, canoes, kayaks, rowing sculls, and other human powered watercraft, plus provide a protected lap swimming space on the dock side facing the shore. Community members could rent rack space for their watercraft from the building management and store their craft year-round. 3of6 MCCALL PUBLIC BOATHOUSE, EDUCATION AND RECREATION CENTER Weddings and other privately catered events would most likely wish to use the Center for receptions, parties, and the like. The Center's scheduling calendar will need to balance conflicting needs, especially in the busy summer season. The author recommends following the path taken by ADA county in the management of the Barber Park Education and Events Center, where city Parks and Recreation employees would both manage events and oversee maintenance of the Center. The upper floor of the building is envisioned to consist primarily of a large, approximately 4350 square feet danceable floor, bathrooms and caterer's preparation space. Storage for tables, chairs, and maintenance may be included on the upper floor, but might also be shunted downstairs and made available by freight elevator. Event rentals will provide a substantial portion of the building's income, making the building self sustaining, perhaps enough to finance construction and lessen the need for donations and grants. The upper floor provides handicap accessible, flat access from Mill Street, and is located less than a block from the city owned parking area on Fir street. That parking lot is envisioned to be the primary parking solution, with shuttle services to local accommodations arranged to lessen the need for on -site or nearby parking. The location provides the City of McCall's Parks and Recreation Department with an excellent venue for it's own educational and recreation activities. 1 4 Site images and concepts An overhead view of the site, courtesy of the City of McCall Arcview GIS webpage 4of6 MCCALL PUBLIC BOATHOUSE, EDUCATION AND RECREATION CENTER One possibility for a building style. As a public space with a focus on the upper floor lake view, a need for a clear span dancing area, and the desirability of an outside balcony facing the lake, this author naturally brings to mind the chalet vernacular. Consider a chalet's shallow slope roof line, large eve overhangs, a balcony facing E Lake Street, plus a concrete base floor with natural wood second floor The intense evening sunlight entering the events space warrants careful consideration of roof overhangs and angles. Big windows facing the lake. Sliding boat access doors underneath. A deck for ideal for pictures. Andy Laidlaw has kindly sketched some design ideas, included as addendum to this document. A plan could include traditional chalet details Or follow a more subdued, minimalist aesthetic 5of6 MCCALL PUBLIC BOATHOUSE, EDUCATION AND RECREATION CENTER BUDGET Initial ideas on cost Based on a 100' x 52', two story floor plan, including a 16' x52' upper deck. 84 feet of interior length. Description Quantity sqft Unit Price Cost Ground floor cement construction boat storage Main floor events center, including bathrooms, storage, AV Boat storage racks, events center tables, chairs, other equip Deck plus deck roof Landscaping, parking, paving Total 4368 $ 120 . $ 524,160 4368 $ 260 8736 $ 832 $ 2000 $ $ 1,135,680 25 $ 218,400 50 $ 41,600 20 $ 40,000 $ 1,959,&W Cost estimates based on ballroom and meeting space costs, from nttp://hvsdesignservices. com/wp-content/uploads/2014/04/2013-Cost-Estimating-Guide-. pdf and from a 12/7/2017 interview with Scott Koburg, director, Ada County's Parks and Recreation Department and Kevin Bell, events coordinator, Barber Park Education and Events Center. For comparison, the similar sized Barber Park center was completed in 2006 for just under $2 million, but included much more extensive site development costs. Initial Ideas on yearly operating income and expenses • ;Description _ Quantity • rates _ _. !Cost Retail 2nd floor event rentals/year (weddings, reunions, etc) 24 hour rental. basement rack space rental/linear ft/month ® $1/ft. 1800 linear feet of rack space available if Center storage takes up a portion of the basement. Discounted 2nd floor event rentals/year for local non -profits. 24 hour rental. 50 $ 12'$ 1,800 $ 1,800 $ 36 ; $ 600 90,000 21,600 $ 21,600 6of6 MCCALL PUBLIC BOATHOUSE, EDUCATION AND RECREATION CENTER Description Quantity rates Cost Weekday only, 8 hour rentals for meetings, etc. City Parks and Recreation events 8/month on average Utility expenses/month plus cleaning supplies 48 : $ 96 $ 12 400 $ 19,200 0 (800) 0 $ (9,600) Personnel expenses, 1 FTE event coordinator and .5 FTE cleanup. ($4800+$1200) 12 (6,000) $ (72,000) Total available to pay off a bond or mortgage $ 70,800 Wage rates taken from "Occupational Employment and Wages, May 2016 13-1121 Meeting, Convention, and Event Planners" https://www.b1s.qov/oes/current/oes131121.htm and https://www.bls.gov/oes/current/ oes372011.htm "Occupational Employment and Wages, May 2016 37-2011 Janitors and Cleaners, Except Maids and Housekeeping Cleaners" for government employees. Notes on income and expenses Compare $1800 for a 24 hour rental to the Ada County Barber Park Education and Events Center rate of $2540 and a weekday 5 hour rental rate of $654. In its first years of operation, the Barber Park center averaged 90 24- hour rentals a year. It now handles about 120. Ada county is anticipating raising it's rates this year, and claims to be the most cost effective facility of it's type in its market. The Barber Park center charges the same rate to all customers except those approved specifically by ADA county commissioners, for instance, county government events. A significant portion of the Barber Park facility's income comes from a percentage of the receipts of their exclusive licensed alcohol vendor contract. Facility security is provided by a private security firm that services all Ada county property. Center renters pay an extra $15/hour per security personnel for event coverage. All events must have one security personnel present, and those serving alcohol must have a minimum of two. 1.5 FTE may be inadequate to properly manage and maintain this new facility. The Barber Park center requires 2 FTE, with and additional .5 FTE in the summer peak season working a 12pm-8am shift to clean the center between back to back rentals. I, • 1.031,11.1V -rr uiaoL 1931M JW 11 " Illil Ills! 11111 111.11 11111I111• I!I! 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