HomeMy Public PortalAboutORD16098BILL NO. 2020-058
SPONSORED BY Councilmember Graham
ORDINANCE NO. I (.R Dq B
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING AN
INTERLOCAL AGREEMENT WITH COLE COUNTY RELATING TO A MISSOURI 911
SERVICE BOARD GRANT.
NOW BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON,
MISSOURI, AS FOLLOWS:
Section 1. The Mayor and City Clerk are authorized to execute the Interlocal
Agreement substantially in the form set forth in Exhibit A, to authorize the City to apply
for the Missouri 911 Service Board Winter Grant and request $61,570 in funds from the
Missouri 911 Service Board Winter Grant for new CAD interfacing software.
Section 3. The Mayor, City Clerk, and City Administrator are hereby further
authorized to execute any additional documents or agreements necessary to carry out
the intent of this Ordinance and secure the grant funding contemplated in Exhibit A.
Passed: 4. aoz4
Presiding Officer
ATTEST:
- R"'W'0571
WE
Mayor Carrie Tergin
APPROVED AS TO FORM:
City Attorney
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BETWEEN THE CITY OF JEFFERSON, MISSOURI, AND COUNTY OF COLE, MISSOURI
MISSOURI 911 SERVICE BOARD WINTER GRANT APPLICATION AND FUNDS
This Agreement is made and entered into the date last signed by a party as indicated below, by and between
The County of Cole, acting by and through its governing body, the County Commission, hereinafter referred
to as "County", and the City of Jefferson, acting by and through its governing body, the City Council,
hereinafter referred to as "City", both of Cole County, State of Missouri, witnesseth:
WHEREAS, this Agreement is made under the authority of Section 70.220 RSMo.; and
WHEREAS, each governing body, in performing governmental functions or in paying for the
performance of governmental functions hereunder, shall make that performance or those payments from
current revenues legally available to that party; and
WHEREAS, each governing body finds that the performance of this Agreement is in the best
interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly
compensates the performing party for the services or functions under this agreement; and
WHEREAS, the City will apply for funds under the Missouri 911 Service Board Winter Grant for the
purchase of Central Square's Tellus Unify interfacing software & Tyler Technologies Tellus Unify interface
that will allow the two dispatch centers (of City and Boone County) and to interface with each center and
transfer call data between the two dispatch centers digitally; and
WHEREAS, the City and County believe it to be in their best interests for the City to enter into an
agreement with Central Square's Tellus Unify for the CAD interfacing software and amending an existing
contract with Tyler Technologies Enterprises for their Tellus Unify interface; and
WHEREAS, the County agrees to provide the City $61,570.00 from the Missouri 911 Service Board
Winter Grant funds for the purchase of Tyler Technologies Enterprise CAD interface with Central Square's
Tellus Unify computer-aided dispatch (CAD) interfacing software that will interface the two dispatch centers
and allow each center to transfer call data between the two dispatch centers digitally.
WHEREAS, the City and County believe it to be in their best interests to allocate the Missouri 911
Service Board Winter Grant funds to City for the stated purpose of purchasing Tyler Technologies
Enterprise CAD interface with Central Square's Tellus Unify interfacing software.
NOW THEREFORE, the County and City agree as follows:
Section 1.
The City agrees to apply for the Missouri 911 Service Board Winter Grant.
Section 2.
The City agrees to request $61,570.00 from the Missouri 911 Service Board Winter Grant in funds for new
CAD interfacing software for the dispatch centers for the City and the County.
Section 3.
The County agrees to receive the funds from the Missouri 911 Service Board Winter Grant and to direct
those funds in their full amount to the City for the furthering of this contracted purpose of purchasing
Central Square's Tellus Unify interfacing software.
Section 4.
County agrees to pay City a total of $61,570.00 of the Missouri 911 Service Board Winter Grant funds.
Section 5.
Should the City not receive the full amount funded by 911 Service Board Grant for any reason whatsoever,
this Agreement may be terminated by the City with no further obligation.
Section 6.
Amounts received through the 911 Service Board Grant program shall not be deducted from annual
operating budget contribution by Cole County.
Section 7.
City agrees to use $61,570.00 for computer-aided dispatch (CAD) systems.
Section g.
The City will be entering into an agreement with Central Square for the Tellus Unify interfacing software for
the City's dispatch center. Boone County will be responsible under a separate agreement for their portion of
the Central Square Tellus Unify interfacing software.
Section 9.
Nothing in the performance of this Agreement shall impose any liability for claims against City other than
claims for which liability may be imposed by the Missouri Tort Claims Act.
Section 10.
Each party to this Agreement will be responsible for its own actions in providing services under this
Agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by
the other party.
Section 11.
The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement.
Section 12.
By entering into this Agreement, the parties do not intend to create any obligations express or implied other
than those set out herein; further, this Agreement shall not create any rights in any party not a signatory
hereto.
[Signatures to Follow on Next Page]
CITY OF JEFFERSON, MISSOURI
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Carrie Tergin, Mayor
Dated:
ATTEST:
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015�61erk
APPROVED AS TO FORM:
Cityo ey
COUNTY OF COLE, MISSOURI
Presiding Cogirnifisimer
Dated: Zt
ATTEST:
Cou Clerk
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MEMORANDUM OF UNDERSTANDING
BETWEEN THE COUNTY OF BOONE, MISSOURI AND THE CITY OF
JEFFERSON, MISSOURI FOR THE 2020 WINTER 911 SERVICE BOARD GRANT
THIS MOU dated the /a day of Jarw. 2021 is entered into
by and between Boone County, Missouri (Boone County), and the City of Jefferson,
Missouri; (Jefferson City):
WHEREAS, Boone County provides emergency communications and dispatching
services for multiple first responder agencies located within Boone County; and
WHEREAS, Jefferson City provides emergency communications and dispatching
services for multiple first responder agencies located within Cole County; and
WHEREAS, Boone County and Jefferson City (collectively, the "Parties) each serve
as Public Safety Answering Points (PSAPs) in their geographic areas for purposes of the 911
system; and
WHEREAS, the parties provide emergency backup communications and dispatching
services for one another during service disruptions, and also answer each other's overflow 911
calls; and
WHEREAS, parties utilize disparate 911 computer-aided dispatch (CAD) systems
lacking an easy, instant way to connect and share resources during emergency calls, and desire to
collaborate on a 911 communications service project that will enable virtual CAD -to -CAD
interoperability to improve 911 services in both jurisdictions and promote the health, welfare, and
safety of their constituents; and
WHEREAS, the parties further desires to make a joint application to the Missouri
911 Service Board ("Board") for financial assistance from the Missouri 911 Service Trust
Fund to help fund their virtual CAD -to -CAD interoperability 911 communications service
project; and
NOW, THEREFORE, together, the Parties enter into this Memorandum of
Understanding to mutually promote their 911 communications service project. Accordingly,
the Parties, operating under this MOU agree as follows:
1. PURPOSE AND SCOPE.
The purpose of this project is to allow the Boone County Joint Communications Center and
the Jefferson City/Cole County 911 Communications Center to develop and implement a
virtual CAD -to -CAD data sharing network between the two PSAP's.
The Parties currently function as each other's emergency backup and call overflow sites.
However, Boone County is operating with Central Squares One Solution Computer Aided
Dispatching ("CAD") software and Jefferson City is operating with Tyler Technologies
Enterprise CAD software solution. Currently during an outage or overflow at either PSAP,
operators must call the other location and leave a phone line open on speaker phone to pass
call information from one PSAP to the other. Operators at the receiving PSAP then must
manually start of new call for service and enter the call details.
With the acquisition of the Central Square Tellus Unify software and the needed interfaces
with One Solution CAD and Enterprise CAD the two PSAP's will be able to electronically
transfer calls for service details to and from each other's CAD software as if they were on
the same system. This will allow for a quicker transfer of critical call information that is
needed to dispatch first responders with a reduced chance or errors in translating the call
information from a phone call.
This project will provide a more comprehensive and reliable 911 service to the citizens of
both Boone and Cole Counties and those visiting each.
The Parties will work together to determine what call details will be shared with Tellus
Unify and between the two sites.
Purchase of Tellus Unify for Boone County 911 to be billed and paid by Boone County:
• $35,970
Purchase of Tellus Unify for Jefferson City 911 to be billed and paid by the City of
Jefferson:
• $35,970
Purchase of the Tyler Technologies to Tellus Unify interface from Tyler
Technologies for Jefferson City 911 to be billed and paid by the City of Jefferson:
• $25,600
Total project price for Boone County: $35,970
Total project price for Jefferson City: $61,570
Total project price: $97,540
2. RESPONSIBILITIES.
a. Each Party will appoint a person to serve as the official contact and coordinate the activities of each
organization in carrying out this MOU. The initial appointees of each organization are:
Joe Piper
Deputy Director
Boone County Joint Communications
2145 County Drive
Columbia, Missouri 65202
573-554-1002
JPiper@boonecountymo.org
Chad Stieferman
Support Services Lieutenant
Jefferson City Police Department
401 Monroe Street
Jefferson City, Missouri 65101
573-634-6363
CStieferman@Jeffcitymo.org
b. The Parties agree to the following tasks for this MOU:
• Purchase and installation of the needed software and interfaces.
• Collaboration with each other to ensure proper set up and configuration of call data.
• Fund the annual software maintenance for Tellus Unify.
• Perform scheduled testing of the CAD -to -CAD interface.
2
• Establish mutually acceptable operating procedures.
c. The Parties agree that the total project cost will be $97,540
d. Project tasks and funding will be provided by the Parties as follows:
1) Boone County Joint Communications Center agrees to serve as the Designated Lead
for the project and will prepare the application to be submitted to the Board. The
application will be prepared and submitted by the deadline set by the Board. Boone
County Joint Communications also will:
• Purchase Tellus Unify from Central Square at the cost of $35,970.
• Fund the ongoing annual maintenance of Tellus Unify at the starting cost of
$7,500 per year.
• Work with Central Square to interface Tellus Unify with One Solution CAD.
• Work with Central Square, Tyler Technologies, and the Jefferson City/Cole
County 911 Center to interface the two Tellus Unify systems to share the desired
call data.
• Engage in scheduled testing to ensure proper operation of the interface.
2) Jefferson City/Cole County 911 Communications Center agrees to serve as the Joint
Applicant for the project to be submitted to the Board. Jefferson City/Cole County 911
Communications Center also will:
• Purchase Tellus Unify from Central Square at the cost of $35,970.
• Fund the ongoing annual maintenance of Tellus Unify at the starting cost of
$7,500 per year.
• Purchase the Tyler Technologies to Tellus Unify interface at the cost of $25,600.
• Work with Tyler Technologies to interface Tellus Unify with their Enterprise
CAD software.
• Work with Central Square, Tyler Technologies, and the Jefferson City/Cole County
911 Center to interface the two Tellus Unify systems to share the desired call data.
• Engage in scheduled testing to ensure proper operation of the interface.
3. TERMS OF UNDERSTANDING. The term of this MOU is from the effective date of
this Agreement until the later of the date of completion of the above -referenced 911
communications services project unless the Board denies the Parties' joint application for
funding from the Missouri 911 Service Trust Fund. In the event of Board denial, the
Agreement shall automatically terminate. This Agreement may be extended upon written
mutual agreement. It shall be reviewed at least annually to ensure that it is fulfilling its
purpose and to make any necessary revisions.
Authorization
The signing of this MOU is not a formal undertaking. It implies that the signatories will strive
to reach, to the best of their ability, the objectives stated in the MOU.
On behalf of the Party I represent; I execute this MOU and contribute to its further
development.
Applicant 1 (Lead Applicant):
co
YtpF ONE, MISSO
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Presiding Commissioner
Dated: • /Z . 2-4 2� l
ATTEST:
County Clerk:
APPROVED A TO FORM:
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C n ou selor
Applicant 2:
CITY OF JEFFERSON, MISSOURI
ity Administrator
Dated:
ATTEST:
APPROVED A 70,
City o nselor