HomeMy Public PortalAbout20030129 - Agendas Packet - Board of Directors (BOD) - 03-02 Regional Open 5 ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-02
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
6:00 p.m.
Wednesday, �'Y Janu 29,2003
330 Distel Circle
Los Altos, California
AGENDA*
Please Note: 6:00 p.m. Closed Session Special Meeting Start Time
7:30 p.m. Regular Meeting Start Time
6:00 ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT—CLOSED SESSION
The Closed Session will begin at 6:00 p.m. At the conclusion of the Closed Session,the Board will
adjourn the Special Meeting Closed Session to the Regular Meeting, and,at the conclusion of the
Regular Meeting,the Board may reconvene the Special Meeting Closed Session.
1. Conference with Real Property Negotiator—Government Code Section 54956.8
Real Property— Santa Clara County APN's 351-27-002,-03; 351-16-022,-023
Agency Negotiators—Michael Williams,Real Property Representative
Negotiating P M—Steve Cooper for Thompson et al.
Under Negotiations—Instructions to negotiator will concern price and terms of payment.
7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL
OPEN SPACE DISTRICT
** ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA—N.Hanko
ADOPTION OF CONSENT CALENDAR—N. Hanko
*** ADOPTION OF MINUTES
• December 11,2002
• January 8, 2003
7:40* SPECIAL ORDER OF THE DAY
• Recognition of Joyce Nicholas,the District's First 25-Year Docent Volunteer
• Recognition of Tom Lockard for his Generosity and Support of District Open Space Programs
BOARD BUSINESS
7:50* 1 Appointment of 2003 Board Committees—N.Hanko
330 Distel Circle * Los Altos, CA 94022-1404 * Phone:650-691-1200
Fax: 650 b91 0485 + E-mail: mrosd@openspace.or Well site:www.openspace.org .„ t ER`Es
Board of fliwoors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko, Larry Hasse,tt,Kenneth C. Nitz • Genera!Manager:L.Craig,Britton
Meeting 03-02 Page 2
8:05* 2 Appointment of District Representatives to the Governing Board of the Midpeninsula Regional
Open Space District Financing Authority;Approve Appointment of Directors Hassett
(Treasurer), Siemens,and Davey to Serve on the Governing Board of the Midpeninsula
Regional Open Space District Financing Authority—N.Hanko
8:10* 3 Proposed Preliminary Action Plan for the Implementation of the District's Basic Policy for
Fiscal Year 2003-2004;Review the Proposed Preliminary Action Plan for Fiscal Year 2003-
2004 and Modify as Necessary for Review by the Administration and Budget Committee as a
Part of the Budget Development Process—C. Britton
8:30* 4 Adoption of Resource Management Five-Year Strategic Plan; Determine that the
recommended Actions are Categorically Exempt from the California Environmental Quality
Act(CEQA),As Set Out in this Report;Approve the Resource Management Five-Year
Strategic Plan and Accept the Associated Worktable—J. Maciel
8:45* 5 Approval of Mitigated Negative Declaration and Mitigation Monitoring Plan for Virginia Mill
Trail Repair Project at El Corte de Madera Creek Open Space Preserve;Approve the Mitigated
Negative Declaration and Mitigation Monitoring Program in Accordance with the California
Environmental Quality Act(CEQA),and Adopt the CEQA and De Minimis Findings as Set
Out in This Report—S. Sommer
8:55* 6 Acceptance of Report on the District's 2001-2002 Legislative Program and Adoption of 2003-
2004 Legislative Program; Accept the 2001-2002 Legislative Program Report,As Attached to
this Report;Adopt the 2003-2004 Legislative Program,As Attached to this Report,Authorize
the Board President and/or General Manager to Submit Correspondence on Behalf of the
District to Local, State,and Federal Elected Officials in Support of,or in Opposition to,
Pending Legislation When the General Manager or General Counsel Determine Such Positions
to be in the Best Interest of the District in Order to Effectively Carry Out District Business and
Accomplish the District Purposes;Provided that any such Correspondence is Reported to the
Legislative, Finance,and Public Affairs Committee on a Periodic Basis—C. Britton
*** 7 Proposed Amendment to the Class Specifications for the Public Affairs Specialist and Real
Property Specialist Positions;Approve the Amendment to the Public Affairs Specialist and
Real Property Specialist Class Specifications to Designate These Positions as"Nonexempt"
Under the Fair Labor Standards Act—S. Schectman
*** 8 Approval of Amendment to the Section 2.40 of the District's Rules of Procedure Regarding
Financial Instrument Signatories—S.Thielfoldt
*** 9 Approve Appointment of President Nonette Hanko as the District's Representative to the
California Joint Powers Insurance Authority Board of Directors for their Annual Meeting and
Appointment of Two Alternates,General Manager,C.Britton, and Assistant General Manager,
J. Escobar—C. Britton
*** 10 Adopt a Resolution to File an Application—Agreement with the State to Extend"Medicare-
Only"Coverage to Eligible Employees' Authorize the General Manager to Enter into an
Agreement with the Board of Administration of the California Public Employees' Retirement
System to Make Modifications to the California State Social Security Agreement to Extend
"Medicare Only"Coverage to Eligible Employees—S.Thielfoldt
I
Meeting 03-02 Page 3
*** 11 Authorize the General Manager to Enter into an Amendment to the Contract with Panko
Architects of San Mateo for an Amount Not to Exceed$9,000, for Design and Engineering
Services and Reimbursable Expenses,to Replace the Maintenance Shop Building for the
Foothills Field Office at Rancho San Antonio Open Space Preserve —C.Woodbury
9:05* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of
District Directors and Staff.
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*** REVISED CLAIMS
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9:25* ADJOURNMENT
* Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of
order.
** ToADDREss THEBoARD: The Chair will invite public comment on agenda items at the time each item
is considered by the Board of Directors. You may address the Board concerning other matters during
Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may
comment to the Board by a written communication, which the Board appreciates.
*** All items on the consent calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the
Consent Calendar during consideration of the Consent Calendar.
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Regionai Open .4 ce
-----------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-23
REGULAR MEETING
BOARD OF DIRECTORS
December 11, 2002
MINUTES
L ROLL CALL
President Deane Little called the meeting to order at 7:32 p.m.
Members Present: Jed Cyr, Mary Davey, Nonette Hanko,Larry Hassett,Ken Nitz,
Pete Siemens, and Deane Little.
Members Absent: None.
Staff Present: Craig Britton, Sally Thielfoldt, Mike Williams, Del Woods, John
Maciel, John Escobar, David Sanguinetti, Mike Newburn, and Carl Oosterman.
Others Present: Ralph Heim and Mike Foster.
IL ORAL COMMUNICATIONS*—There were none.
M. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. K. Nitz seconded and the
motion passed 7 to 0.
J. Maciel introduced Mike Newburn, newly promoted Foothills Area Superintendent;
Frances Reneau, Ranger; and Obadiah Broughton and Jim Mort, new Open Space
Technicians. D. Sanguinetti introduced Ken BoI16, hired as a new Open Space
Technician.
IV. ADOPTION OF CONSENT CALENDAR
J. Cyr removed Agenda Item 11,Approval of a New Procedure for Allocating and
Administering Personal and Administrative Leave to Employees, Approve the Attached
Amendment to Section 6.2 of the District's Personnel Policies and Procedure Manual
Regarding Allocation and Administration of Personal and Administrative Leave:
Approve an Interim Procedure far Administering Personal Leave for Represented
Employees Providing that any Personal Leave Remaining on January 1. 2003 be Carried
Over From the Previous Calendar Year.
330 Distel Circle o Los Altos, CA 94022-1404 # Phone:650-691-1200
Fax:650-691-0485 * E-mail:mrosd@openspace.org *web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Njonette Hanko,Larry Hassett,Kenneth C.Nitz *General Manager:L.Craig Britton
Meeting 02-23 Page 2
Staff answered questions about Claims 4980 (shooting and editing of video footage) and
4932 (Jacques Ridge parking lot).
J. Cyr noted a correction to the letter to Rich Gordon that was contained in the FYIs
(change "your" to"you" in the 7 h line).
L. Ha sett moved that the Board adopt the Consent Calendar, including
p
Agenda Item 10,Appoint Macias, Gini and Company as the District's
Auditors for the Fiscal Year Ending March 31, 2003 and Authorize the
General Manager to Execute the Engagement Letter in the Amount of
21 032; and Revised Claims 02-19. P. Siemens seconded the motion.
The motion passed 7 to 0. N. Hanko abstained on Claim#4954, and K.
Nitz abstained on Claim#4865.
V. BOARD BUSINESS
A. Agenda Item No. 1—Legislative Briefing by Ralph Heim— (Report R-02-135).
C. Britton noted that this was Mr. Heim's 2e year with the District.
R. Heim reviewed the legislative session that ended on August 31, 2002 and
talked about the budget and the election.
Board Members thanked Mr. Heim.
B. Agenda Item No. 2- Appointment of Unopposed Candidates in Wards 1, 2 and 5
and Declaration and Certification of Elected Candidate in Ward 6: Adopt the
Attached Resolutions Appointing Unopposed Ward 1 Candidate Peter W.
Siemens, Ward 2 Candidate Maw C. Davey, and Ward 5 Candidate Nonette G.
Hanko to a Four Year Term as Ward 1 Ward 2 and Ward 5 Directors
Respectively: Their Four-Year Terms Will Begin on January 6, 2003: Adopt the
Attached Resolution Declaring and Certifying the Election of Candidate Larry
Hassett as Director of Ward 6:His Four-Year Term Will Begin on January„
2003 —(Report R-02-130).
S. Thielfoldt presented the staff report.
Motion: J. Cyr moved that the Board adopt Resolution No. 02-41,
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Appointing Director—Ward 1 of the Board of
Directors of the Midpeninsula Regional Open Space District; adopt
Resolution No. 0242, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Appointing Director—
Ward 2 of the Board of Directors of the Midpeninsula Regional
Open Space District; adopt Resolution No. 02-43,Resolution of
the Board of Directors of the Midpeninsula Regional Open Space
District Appointing Director—Ward 5 of the Board of Directors of
Meeting 02-23 Page 3
the Midpeninsula Regional Open Space District; and Resolution
No. 02-44, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Declaring and
Certifying the Election for Director—Ward 6 of the Board of
Directors of the Midpeninsula Regional Open Space District. K.
Nitz seconded the motion. The motion passed 7 to 0.
S. Thielfoldt administered Oaths of Office to Directors Siemens, Davey, Hanko,
and Hassett. C. Britton presented certificates from San Mateo County to N.
Hanko and L. Hassett.
C. Agenda Item No. 3-Adopt the Resolution of the Board Appointing France
Reneau as a Peace Officer—(Re12ort R-02-120).
J. Maciel reviewed the staff report.
Motion: N. Hanko moved that the Board adopt Resolution No. 0245,
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Appointing Peace Officer. L. Hassett
seconded the motion., The motion passed 7 to 0.
D. Agenda Item No. 4—Adopt the Resolution of the Board Re-Appointing Michael
Newbum as a Peace Officer—(Report R-02-122)
J. Maciel presented the staff report.
Motion: N. Hanko moved that the Board adopt Resolution No. 0246,
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Appointing Peace Officer. M. Davey
seconded the motion. The motion passed 7 to 0.
E. Agenda Item No. 5-Proposed Addition of CHY Property to Mt. Umunhum Area
of Sierra Azul Open Space Preserve,Determine that the Recommended Actions
are Categorically Exempt from the California Environmental Quality Act(CE
As Set Out in this Report, Adopt the Attached Resolution Authorizing Purchase
of the CHY Property; Tentatively Adopt the Preliminary_Use and Management
Plan Recommendations Contained in this Report and Naming the Prol2e11y as an
Addition to Mt. Umunhum Area of Sierra Azul Open Space Preserve: Indicate
your Intention to Dedicate the Property as Public Open Space at this Time
-
(Report R-02-138).
D. Woods reported on Items 5 and 6 and showed slides of the property.
M. Williams reviewed the terms and conditions of the CHY property acquisition,
noting that the owners of the towers have the right of first refusal on the 36 acre
remainder parcel. He explained why adjacent owners have retained the mineral
Meeting 02-23 Page 4
rights on Loma Prieta Ranch. C. Britton said the mineral rights have been
retained by previous owners on about ten percent of the District's land.
L. Hassett expressed concerns regarding responsibility for road maintenance in
the event of a major slide causing a portion of the road to be lost. M. Williams
said the road is considered a public road. C. Britton said he thought that of all the
roads there, the only one for which the District would have exclusive
responsibility is the one that passes from Loma Prieta Avenue through to
Highland Way. The rest are used by lots of people and are not District
responsibility.
P. Siemens asked what would occur if the owners of the 36 acre remainder
wanted to build a house. M. Williams stated that by creating a legal parcel, they
have not established that it is buildable. C. Britton said that was a concern of
CHY. There has been no determination whether or not it is buildable.
S. Schectman noted that the remainder parcel is being lawfully created, and staff
does not know if it is buildable.
M. Williams said staff was aware of one car along the side of the road, but the
previous illegal dumping areas had been cleaned up.
Motion: K. Nitz moved that the Board determine that the recommended
actions are categorically exempt from the California
Environmental Quality Act as set out in the staff report; adopt
Resolution No. 02-47, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Authorizing
Acceptance of Purchase Agreement, Authorizing Officer to
Execute Certificate of Acceptance of Grant and Quitclaim Deeds,
and Authorizing General Manager to Execute Any and All Other
Documents Necessary or Appropriate to Closing of the Transaction
(Sierra Azul Open Space Preserve—Lands of The CHY
Company); tentatively adopt the Preliminary Use and Management
Plan recommendations contained in the report and naming the
property as an addition to Mt. Umunhum Area of Sierra Azul Open
p Y
p
Space Preserve; and indicate their intention to dedicate the
property as public open space at this time. M. Davey seconded the
motion. The motion passed 7 to 0.
S. Schectman acknowledged M. Williams' efforts on this purchase.
F. Agenda Item No. 6-Proposed Addition of Peninsula Open Space Trust Property
(Loma Prieta Ranch)to Mt. Umunhum Area of Sierra Azul Open Space Preserve
Determine that the Recommended Actions are Categorically Exempt from the
California Environmental Quality Act(CEQA) As Set Out in this Report: Adopt
the Attached Resolution Authorizing Purchase of the Peninsula Open Space Trust
Meeting 02-23 Page 5
Property; Tentatively Adopt the Preliminary Use and Management Plan
Recommendations Contained in this Report and Naming the Property as an
Addition to Mt. Umunhum Area of Sierra Azul Open Space Preserve; Indicate
Your Intention to Dedicate the Property as Public Open Space at this Time—
e art R-02-137)-
M. Williams talked about the history of the property and outlined the terms and
conditions.
C. Britton added that it was great to have a partner like POST. The District has
gotten $500,000 in grants because of their cooperation. In addition, POST is not
charging the District for additional costs they have spent on the property,
including property taxes. He said this was an excellent example of how the
District works with POST. Regarding property taxes, staff will approach Santa
Cruz County regarding the appraisal. The reason the District cannot annex right
away is that the property does not adjoin the District boundary, but it adjoins the
sphere of influence.
Motion: P. Siemens moved that the Board determine that the recommended
actions are categorically exempt from the California
Environmental Quality Act as set out in the staff report; adopt
Resolution No. 02-48, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Authorizing
Acceptance of Purchase Agreement, Authorizing Officer to
Execute Certificate of Acceptance of Grant to District,Execute
Reservation of Conservation Easement and Authorizing General
Manager to Execute Any and All Other Documents Necessary or
Appropriate to Closing of the Transaction(Sierra Azul Open Space
Preserve—Lands of POST); tentatively adopt the Preliminary Use
and Management Plan recommendations contained in the report
and naming the property as an addition to Mt. Umunhum Area of
Sierra Azul Open Space Preserve; and indicate their intention to
dedicate the property as public open space at this time. K.Nitz
seconded the motion. The motion passed 7 to 0.
G. Agenda Item No. 7-Dedication Status of District Lands: Adopt the Resolution
Dedicating Interests in Certain District Lands for Public Open Space Purposes—
WReport R-02-134).
D. Woods presented the staff report, and talked about the three properties to be
dedicated: 21.9 acres (Paulin property)—La Honda Creek; 140 acres
(Paulin/Keller property)—La Honda Creek; and 42 acres (Bullis property) -
Skyline Ridge. He said the big dedications, probably coming up next year, are
Bear Creek Redwoods and the Krone Bishop property.
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Meeting 02-23 Page 6
C. Britton said the District has about 500 density credits and talked about why
staff has not recommended dedicating them.
Motion: N. Hanko,moved that the Board adopt Resolution No. 0249,
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Dedicating Interests in Certain District Lands
for Public Open Space Purpose. K. Nitz seconded the motion.
The motion passed 7 to 0.
H. Agenda Item No. 8- Consider Alternative Scheduling for All Regular January
Board Meetings Including Those Scheduled for January 8 and January 22, 2003:
Based Upon the District's Rules of Procedure,Determine that the Date of the
Regular Meetings of the Board of Directors Shall be the 3rd and 5th Wednesday
in Any Month of January in Which There are Five(5)Wednesdgys.for that Year:
Reschedule the Regular Meeting of the Board of Directors from January 22. 2003
to January 29, 2003 —(Report R-02-13 1).
C. Britton outlined staff s recommendations.
L. Hassett was concerned about the meeting change because of brochures in that it
is not applicable for four years.
Motion: J. Cyr moved that based upon the District's Rules of Procedure,the
Board determine that the date of the Regular Meetings of the
Board of Directors shall be the 3 rd and 5�'Wednesdays in any
month of January in which there are five(5)Wednesdays for that
year. K. Nitz seconded the motion.
Discussion: C. Britton talked about why staff is proposing the change. Board
Members discussed their concerns.
Vote: The motion passed 5 to 2(Directors Davey and Siemens voted no).
Motion: J. Cyr moved that the Board reschedule the Regular Meeting of the
Board of Directors from January 22, 2003 to January 29, 2003. K.
Nitz seconded the motion. The motion passed 7 to 0.
I. Agenda Item No. 9- —Approve "Mid-Year" Amendments to the 2002-2003 Fiscal
Year Budget: Accept the District Controller's Mid-Year Financial Report.
Approve the Attached Resolution Implementing an Amendment to the 2002-2003
Fiscal Year Budget in Accordance with the Administration and Budget
Committee Recommendation: Ap
prove an Increase in the Threshold for the Small
Equipment Budget Category from $500 to $5,000—(Report R-02-139).
Meeting 02-23 Page 7
M. Foster presented the mid-year financial review. C. Britton talked about the
proposed mid-year budget changes. S. Thielfoldt reviewed the changes as shown
in Exhibit A of the report.
C. Britton talked about the growth guideline and some land acquisition expenses
that possibly should not be included in the guideline. He said the reason for the
increase in the small equipment budget is that the definition of small equipment
was changed, as shown in the staff report.
Motion: P. Siemens moved that the Board accept the District Controller's
Mid-Year Financial Report; approve Resolution No. 02-50,
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Adopting Amendments to the Budget for
Fiscal Year 2002-2003; and approve an increase in the threshold
for the small equipment budget category from$500 to $5,000. K.
Nitz seconded the motion. The motion passed 7 to 0.
J. Agenda Item No. 11, Ap
proval of a New Procedure for Allocating and
Administering Personal and Administrative Leave to Employees; Approve the
Attached Amendment to Section 6.2 of the District's Personnel Policies and
Procedure Manual Regarding Allocation and Administration of Personal an
Administrative Leave: Approve
ppr ve an Interim Procedure for Administering Personal
Leave for Represented Employees Providing that any Personal Leave Remaining
on January 1. 2003 be Carried Over From the Previous Calendar Year.
J. Cyr noted some language changes.
S. Thielfoldt answered Board questions regarding the various types of leave. C.
Britton talked about the history of personal leave. Staff answered questions about
the proposal.
Motion: K. Nitz moved that the Board approve the Amendment(as
amended)to Section 6.2 of the District's Personnel Policies and
Procedure Manual regarding allocation and administration of
Personal and Administrative Leave; and approve an Interim
Procedure for Administering Person Leave for Represented
employees providing that any Personal Leave remaining on
January 1, 2003 be carried over from the previous calendar year. J.
Cyr seconded the motion. The motion passed 7 to 0.
Staff said they would make the grammatical changes suggested by J. Cyr.
VI. INFORMATIONAL REPORTS
J. Cyr said he thought the 3e Anniversary party was fantastic.
Meeting 02-23 Page 8
L. Hassett: 1. He talked about a hike with Chuck Kozak on Rancho Corral de Tierra. 2.
He had lunch with Supervisor Rich Gordon.
M. Davey: 1. She talked about the POST evening at Midpeninsula Bank. 2. The group
met with Supervisor Kniss regarding trails on Stanford land. The Board of Supervisors
will meet on December 19. She understood that the proposed trails will be bifurcated.
Stanford will pay for the EIR on four locations. 3. She agreed with J. Cyr regarding the
30a' Anniversary event.
N. Hanko: 1. She attended the planning commission meeting to express the District's
views on zoning, and she and C. Woodbury met with the Palo Alto Planning staff for the
same purpose.
J. Cyr thanked C. Britton for the letters he sent to the people who donated to the
anniversary event.
M. Davey reported that last Friday, she and C. Britton had lunch with Nick Ammann,
Field Representative for Rebecca Cohn. They talked to him about possible legislation
she might carry to benefit the District.
D. Little: 1. He thanked staff regarding the 30a' Anniversary event. 2. He had hiked at
Black Mountain and talked about the wildlife and how calm and healthy they are.
M. Davey had copies of the article from the Committee for Green Foothills newsletter
that J. Cyr had mentioned at a previous meeting.
C. Britton: 1. He said he was sorry he had not had a chance to introduce Brian Steen,
Executive Director of Sempervirens Fund, who already left the meeting. 2. He pointed
out in the FYIs the letter from the Silicon Valley Manufacturing Group supporting the
coastal annexation.
L. Hassett reported on the meeting he hosted for the South Skyline Association on the
annexation. He said there were about 40 members of the public there, and the meeting
went fairly well. At the end of the meeting, the Board of Directors voted to send a letter
endorsing the extending of the boundaries.
C. Britton: 3. He referred to the thank you letter to Tom Lockard for the $5,000
donation from Stone and Youngberg. Mr. Lockard will be presented with a picture of a
preserve at a future Board meeting. 4. He had received an invitation to Gov. Davis's
inauguration and will not be able to attend and wondered if a Board member would like
to attend. 5. He had an invitation to the Silicon Valley Joint Venture breakfast on
January 24 at which time they will introduce their 2003 index report. 6. As a follow up
to the Bay Area Open Space Council Conference held on the coast, he met at the Farm
Bureau to talk about where to go from here. The Farm Bureau is having an agricultural
summit on February 28. 7. The clippings contained an article on the handball courts at
Meeting 02-23 Page 9
Rancho. He updated them on the bids received for their removal. J. Maciel answered
questions about the project. S. He talked about the management retreat held on
November 22, followed by a meeting with the supervisors this morning. Information
from those meetings will be coming to the Board, perhaps as part of the action plan. He
thought they were very good meetings.
J. Maciel said the new fire safe publication was available in the lobby.
S. Jensen: 1. Staff is finishing the PowerPoint presentation which includes the coastal
module. 2. They are preparing outreach letters inviting elected officials to a briefing
regarding the annexation.
Carl Oosterman: 1. He presented a Community Programs update including an equestrian
ride led by docents. 2. The family outdoor discovery program will begin this coming
weekend.
VII. ADJOURNMENT
At 10:37 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
Claims No. 02-19
Meeting 02-23
Date 12/11/02
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4832 $21,209.82 2M Associates Coastal Annexation Consultant Study
4833 $52.55 Accent&Artech Lamination Supplies
4834 $242.07 Acme&Sons Sanitation Sanitation Services
4835 $151.13 ADT Security Services Burglar Alarm Service
4836 $1,000.00 Aerial Information Systems,Inc. OSP Vegetation Map-Bear Creek Redwoods
4837 $2,891.00 Alice Cummings Grant Application Work/Bear Creek Additions
4838 $2,347.77 Allied Auto Works Vehicle Service and Repairs
4839 $723.60 American Red Cross CPR Training Supplies
4840 $500.00 American Tower Corporation Radio Repeater-Coyote Peak
4841 $1,000.00 Appraisal Research Corporation Appraisal Services
4842 $293.02 Arbill Glove&Safety Product Field Supplies
4843 $54.71 Ame's Sign&Decal Co,Inc. Signs
4844 $195.22 Artscapes-Young Framing Photo Framing-30th Anniversary Gifts
4845 $392.61 AT&T Wireless Cellular Phone Service
4846 $70.50 Baiilie,Gordon Reimbursement-Tuition Expense
4847 $11.26 Bankosh,Michael Reimbursement-Uniform Expense
4848 $189.72 Barg Coffin Lewis&Trapp Legal Services-Guadalupe Watershed
4849 $327.56 Beck's Shoes Inc. Uniform Shoes
4850 $305.32 Big Creek Lumber Fencing Materials
4851 $154.00 Bill's Towing&Recovery Tow Truck Fees
4852 $654.40 BNY Western Trust Company Note Paying Agent Fees-1995 Notes
4853 $2,704.00 Bowerman Electric Electric Repairs-Skyline Rental
4854 $6,699.00 California JPIA Environmental Liability Deposit
4855 $185.08 California Water Service Company Water Service
4856 $185.80 Camino Medical Group Medical Services
4857 $72.00 Casaretto,Mark Reimbursement-Uniform
4858 $82.61 Cascade Fire Equipment Company Field Supplies
4859 $23,481.76 Citation Press Printing-Trail Brochure&Winter 2002 Newsletters
4860 $80.00 Clark Pest Control Pest Control
4861 $712.06 Costco Supplies
4862 $25.00 '1 County of San Mateo Old Page Mill Road Repair
4863 $3,610.23 Cresco Equipment Rentals Equipment Rental
4864 $12.97 CSK Auto Vehicle Supplies
4865 $5,903.96 '2 Dell Account Computer Equipment
4866 $1,592.00' Department of Water Resources Ricky Dam Permit
4867 $5,632.55 Design Concepts Winter 2002 Newsletter,30Th Ann. Invit.Packet
4868 $186.03 Dyna-Med/Galls Incorporated First Aid Supplies
4869 $91.94 Ed Jones Co.,Inc. Uniforms
4870 $23.18 Federal Express Express Mailing
4871 $5,135.00 First American Real Estate Solutions Annual Microphiche Updates
4872 $172.75 Fitzsimons,Renee Reim:30th Anniversary Event Supplies
4873 $440.78 Forestry Supplies,Inc. Field Supplies
4874 $67.97 Foster Brothers Keys&Locks
4875 $100.00 Freeman,Matt Reimbursement-Membership
4876 $1,340.00 Freyer&Laureta,Inc. Consulting Services-Old Page Mill RD&Windy Hill
4877 $75.13 G&K Service Shop Towel Service
4878 $377.69 Gardenland Power Equipment Field Supplies&Equipment
4879 $661.10 Gemplers,Inc. Field Supplies
4880 $1,472.29 Goodco Press,Inc. Printing Services-30th Anniversary Invitations
4881 $206.17 Green Waste Recovery,Inc. Garbage Service
4882 $2,875.50 Hertz Equipment Rental Equipment Rental&Delivery Fee
Page 1 of 4
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Claims No. 02-19
• Meeting 02-23
Date 12/11/02
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4883 $400.00 '3 Hidden Villa Holiday Luncheon Deposit&Fee
4884 $1,691.95 House of Printing Trail Guide Book Promo Brochure
4885 $2,250.00 IEDA,Inc. Consulting Services-Labor Relations
4886 $3,771.48 Indoff Incorporated Office Furniture-Planning&Legal Department
4887 $151.55 Interstate Traffic Control Product Sign Posts
4888 $150.00 Jim Davis Auto Vehicle Smog Tests
4889 $300.00 '4 Josh Freidman Musical Services For 30th Anniversary
4890 $54.13 Keeble&Shuchat Photography Photo Processing&Frames
4891 $1,800.00 Ken Wood Painting Hosking Barn Painting
4892 $10,000.00 Kevin Emery Builder Sherrill House Rental Repair
4893 $323.36 Kinko's Printing Services
4894 $133.07 Kwik Key Lock&Safe Co.Inc. Keys&Locks
4895 $266.83 Langley Hill Quarry Trail Restoration Material
4896 $1,100.00 Law Enforcement Psych.Services Psychological Assessment-Recruitment
4897 $2,000.00 LFR Levine Fricke Demolition-Sewage Lift Station-Pulgas
4898 $1,177.50 Liebert Cassidy Whitmore Legal Services
4899 $66.48 Life Assist First Aid Supplies
4900 $711.73 Locus Technologies Legal Services-Guadalupe River Watershed
4901 $261.25 Los Altos Garbage Co. Refuse Services
4902 $3,085.13 March Metalfab,Inc. Strip and Paint Gates
4903 $96.11 MCI Long Distance Telephone Service
4904 $60.62 '5 Media Associates,Inc. VHS Copies of Russian Ridge Bum
4905 $18,480.02 Miller,Starr&Regalia Legal Services
4906 $90.15 Minton's Lumber&Supply Field Supplies
4907 $48.21 Mission Valley Ford Vehicle Repair
4908 $200.00 National Safety Council Membership Renewal
4909 $1,995.00 New Tribe,Inc. Weed Wrenches
4910 $10,000.00 '6 North American Title Company Chy Property Escrow Deposit
4911 $2,990,000.00 ### North American Tide Company Chy Property Acquisition
4912 $40.76 `7 Northern Energy,Inc. Propane Service
4913 $820.75 Office Team Office Temporary Help-Acquisition Department
4914 $10,000.00 '8 Old Republic Title Company Acquisition of Big Dipper Ranch
4915 $797.91 Oosterman,Carl Reimbursement-Conference Expense-NIW
4916 $701.06 Orchard Supply Hardware Field Equipment&Supplies
4917 $444.44 Pacific Bell Telephone Service
4918 $1,970.00 Pacific Geotechnical Engineering Geotechnical Eng.Services-Lower Windy Hill
4919 $782.89 Palo Alto Upholstery Repair Upholstery
4920 $411.24 Peninsula Digital Imaging Printing/Laminating/Mounting Photos for 30th Ann.Event
4921 $14.02 PhotoTime Slides
4922 $208.68 Pine Cone Lumber Lumber
4923 $973.49 PIP Printing Printing-30th Anniversary Program Event,Letterhead
4924 $567.59 Platinum Roofing,Inc. Roof Repair-Admin.Office
4925 $3,330.45 '9 Precise Mailing,Inc. Postage
4926 $96.75 Precision Engravers,Inc. Name Tag Engraving
4927 $24.95 Rancho Cobbler&Cleaners Boot Repair
4928 $2,544.54 Ray L.Hellwig Services,Co.,Inc. HVAC Repair-Admin.Office&Tenant Space
4929 $36.13 Rayne Water Conditioner Rental
4930 $1,205.71 Redwood General Tire Co.,Inc. Tire Repair&Tires
4931 $492.64 Reneau,Frances Reimbursement-Training-Santa Rosa Academy
4932 $1,000.00 Restroom Facilities Corporation Engineered Drawings-Toilet Unit
4933 $104.83 Roessler,Cindy Reimbursement-Mileage
Page 2 of 4
Claims No. 02-19
Meeting 02-23
Date 12/11/02
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4934 $2,579.43 Roy's Repair Service Vehicle Repairs&Service
4935 $297.99 San Jose Mercury News Legal Ad.-Handball Court Demolition Project
4936 $478.82 San Jose Water Company Water Service
4937 $132.00 Santa Cara County-Office of Sheriff Fingerprinting
4938 $1,000,000.00 ### Santa Cruz Title Company Lomo Prieta/POST Acquisition
4939 $752.00 Santa Rosa Junior College New Recruitment Academy Training
4940 $663.34 Shell Oil Fuel
4941 $512.44 Speedy Auto&Window Glass Install Tractor Glass
4942 $16,100.00 ## Sterling Underground Construction Repair Septic System,Rancho San Antonio
4943 $960.92 Stevens Creek Dodge Vehicle Supplies
4944 $118.43 Stevens Creek Quarry,Inc. Water Truck Rental
4945 $1,432.82 Summit Uniforms Uniform Expense
4946 $688.00 Tadco Supply Janitorial Supplies
4947 $13,592.00 ## The Historic Del Monte Building Final Payment for 30th Anniversary Event
4948 $421.75 Timothy C.Best,CEG Consulting Services-Road AssessmenVECDM
4949 $1,917.80 Tires on the Go Vehicle Tires
4950 $39.58 United Parcel Service Parcel Shipping
4951 $3,295.40 United Rentals Highway Tech. Regulatory Signs&Supplies
4952 $4,347.07 United Rentals Northwest,Inc. Dozer Rental&Concrete Mixer Purchase
4953 $1,000.00 `10 United States Postmaster Postage
4954 $51.28 Verizon Pager Service
4955 $111.33 Vu,Douglas Reimbursement-Mileage
4956 $151.95 WearGuard Uniforms
4957 $303.05 West Tek Supply,Inc. Plumbing Supplies
4958 $306.17 Xpedite System,Inc. Fax Broadcast Systems Services
4959 $80.67 Younkin,Shannon Reimbursement-Mileage
4960 $76.85 Zadek,Lisa Reimbursement-Office Supplies
4961 R $31.22 AT&T Telephone Service
4962 R $65.95 Danielson,Dennis Reimbursement-Field Supply
4963 R $2,546.83 First Bankcard 97.69- Local Bus.Meeting
757.60- Training&Conf.Exp.
568.15- Internet Service
184.18- Field Equip.Supp.&Uniform Exp.
598.21- Event Supplies&Prizes
16.00- Subscription&Books
325.00- Office Supplies
4964 R $73.33 G&K Service Shop Towel Service
4965 R $27.06 Garrod Farms Straw Hay
4966 R $79.73 Goodco Press Inc. Business Cards
4967 R $460.00 Green Waste Recovery,Inc. Garbage Service
4968 R $249.04 Home Depot,Inc. Field Supplies&Equipment
4969 R $77.48 Howard,Kelly Reimbursement-Uniform
4970 R $61.10 Hyster Sales Company Bobcat Equipment Parts
4971 R $2,400.00 L.S.S.&Associates Training-J.Lloyd
4972 R $11.72 MCI Long Distance Telephone Service
4973 R $118.57 MegaPath Networks Internet Connection-DSL Line SFO
4974 R $417.85 Miller,Ken Reimbursement-Conf.-Bicycle Patrol Instructor Class
4975 R $1,066.58 Office Depot Office Supplies
4976 R $1,518.76 Pacific Bell Telephone Service
4977 R $383.63 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
4978 R $1,186.99 Precise Mailing,Inc. Postage
Page 3 of 4
Claims No. 02-19
Meeting 02-23
Date 12/11/02
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4979 R $6.47 Roberts Hardware Field Supplies&Equipment
4980 R $2,384.93 Sandra Large Coastal Annexation Presentation-Taping&Editing Video
4981 R $62.70 Skyline County Water District Water Service
4982 R $360.00 State Certified Plumbing Plumbing Repair-Rancho San Antonio
4983 R $89.85 Summit Uniforms Uniform Expense.
4984 R $1,400.00 Systems for Public Safety Recruitment-Background Research
4985 R $100.25 Tadco Supply Janitorial Supplies
4986 R $4,725.25 Timothy C.Best,CEG Consulting Services-Road Assessment-ECDM
4987 R $200.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill
4988 R $71.04 Workingman's Emporium Uniforms
Total $4,244,791.64
*1 Urgent Check Issued 12/06/02
*2 Urgent Check Issued 11122102
*3 Urgent Check Issued 11/18102
*4 Urgent Check Issued 11/13102
*5 Urgent Check Issued 12/03102
*6 Urgent Check Issued 12/03102
*7 Urgent Check Issued 11127/02
*8 Urgent Check Issued 11115/02
*9 Urgent Check Issued 11118/02
*10 Urgent Check Issued 11/12/02
Expenditures to Date Exceed
I OK But Not 25K
### In the event agenda item is not
approved,this claim will not be
processed.
Page 4 of 4
Meeting 03-02 Page 2
8:05* 2 Appointment of District Representatives to the Governing Board of the Midpeninsula Regional
Open Space District Financing Authority;Approve Appointment of Directors Hassett
(Treasurer), Siemens,and Davey to Serve on the Governing Board of the Midpeninsula
Regional Open Space District Financing Authority—N.Hanko
8:10* 3 Proposed Preliminary Action Plan for the Implementation of the District's Basic Policy for
Fiscal Year 2003-2004;Review the Proposed Preliminary Action Plan for Fiscal Year 2003-
2004 and Modify as Necessary for Review by the Administration and Budget Committee as a
Part of the Budget Development Process—C. Britton
8:30* 4 Adoption of Resource Management Five-Year Strategic Plan;Determine that the j
recommended Actions are Categorically Exempt from the California Environmental Quality
Act(CEQA),As Set Out in this Report;Approve the Resource dement Five Year
Strategic Plan and Accept the Associated Worktable—J. Maciel
8:45* 5 Approval of Mitigated Negative Declaration and Mitigation Monitoring Plan for Virginia Mill
Trail Repair Project at El Corte de Madera Creek Open Space Preserve;Approve the Mitigated
Negative Declaration and Mitigation Monitoring Program in Accordance with the California
Environmental Quality Act(CEQA),and Adopt the CEQA and De Minimis Findings as Set
Out in This Report—S. Sommer
8:55* 6 Acceptance of Report on the District's 2001-2002 Legislative Program and Adoption of 2003-
2004 Legislative Program; Accept the 2001-2002 Legislative Program Report,As Attached to
this Report,Adopt the 2003-2004 Legislative Program,As Attached to this Report;Authorize
the Board President and/or General Manager to Submit Correspondence on Behalf of the
District to Local, State,and Federal Elected Officials in Support of,or in Opposition to,
Pending Legislation When the General Manager or General Counsel Determine Such Positions
to be in the Best Interest of the District in Order to Effectively Carry Out District Business and
Accomplish the District Purposes; Provided that any such Correspondence is Reported to the
Legislative, Finance,and Public Affairs Committee on a Periodic Basis—C. Britton
*** 7 Proposed Amendment to the Class Specifications for the Public Affairs Specialist and Real
Property Specialist Positions;Approve the Amendment to the Public Affairs Specialist and
Real Property Specialist Class Specifications to Designate These Positions as"Nonexempt"
Under the Fair Labor Standards Act—S. Schectman
*** 8 Approval of Amendment to the Section 2.40 of the District's Rules of Procedure Regarding
Financial Instrument Signatories—S.Thielfoldt
*** 9 Approve Appointment of President Nonette Hanko as the District's Representative to the
California Joint Powers Insurance Authority Board of Directors for their Annual Meeting and
Appointment of Two Alternates General Manager,C.Britto and Assistant General Manager,
PP
J. Escobar—C. Britton
*** 10 Adopt a Resolution to File an Application—Agreement with the State to Extend Medicare-
Only"Coverage to Eligible Employees' Authorize the General Manager to Enter into an
Agreement with the Board of Administration of the California Public Employees' Retirement
System to Make Modifications to the California State Social Security Agreement to Extend
"Medicare Only"Coverage to Eligible Employees—S.Thielfoldt
i
Meeting 03-02 Page 3
*** 11 Authorize the General Manager to Enter into an Amendment to the Contract with Panko
Architects of San Mateo for an Amount Not to Exceed$9,000,for Design and Engineering
Services and Reimbursable Expenses,to Replace the Maintenance Shop Building for the
Foothills Field Office at Rancho San Antonio Open Space Preserve —C.Woodbury
9:05* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of
� g
District Directors and Staff.
*** REVISED CLAIMS
9:25* AwouRNMENT
* Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of
order.
** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item
is considered by the Board of Directors. You may address the Board concerning other matters during
Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may
comment to the Board by a written communication, which the Board appreciates.
*** All items on the consent calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the
Consent Calendar during consideration of the Consent Calendar.
Regional e ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-01
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
January 8, 2003
MINUTES
SPECIAL MEETING
I. ROLL CALL
President Deane Little called the meeting to order at 6:33 p.m.
Members Present: Jed Cyr, Mary Davey,Nonette Hanko, Larry Hassett, Ken Nitz,
Pete Siemens(arrived at 6:37 p.m.), and Deane Little.
Members Absent: None.
Staff Present: Craig Britton, Sue Schectman, Tom Fischer, Mike Williams, John
Escobar, and Del Woods.
H. CLOSED SESSION
D. Little stated that the Board would adjourn to Closed Session to discuss Closed Session
Agenda Items 1 and 2.
The Board recessed to Closed Session at 6:33 p.m. and the Closed Session commenced at
6:34 p.m. The Board concluded the Closed Session at 7:31 p.m.
REGULAR MEETING
M. D. Little called the Regular Meeting to order at 7:34 p.m. He announced that the Board
had discussed Closed Session Agenda Items 1 and 2 and that no reportable actions had
taken place.
Additional Staff Present: John Dickey and Sally Thielfoldt.
IV. ORAL COMMUNICATIONS—There were none.
V. ADOPTION OF AGENDA
Motion: K. Nitz moved that the Board adopt the agenda. J. Cyr seconded and the
motion passed 7 to 0.
330 Distel Circle . Los Altos, CA 94022-1404 m Phone:650-691-1200
Fax: 650-691-0485 . E-mail:mrosd@openspace.org * Web site:www.openspace.org EFREEs
Board or Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz . General Manager:L.Craig Britton
a
Meeting 03-01 Page 2
VI. ADOPTION OF CONSENT CALENDAR
K. Nitz said he had not received a letter from Robert Zatkin regarding the negative
declaration for the Virginia Mill project. J. Escobar explained that the Board would get
that letter and others when staff gets the public comments on that item on January 29.
Staff answered questions regarding Claims 4994 (related to bridge), 5011 (SFO referred
h been captured),
to Skyline Field Office), 5036(pigs; C. Bretton said not many had be and
5032 (mileage related to several trips).
Motion: K. Nitz moved that the Board adopt the Consent Calendar, including the
Minutes of the Special and Regular Meeting of November 13, 2002; draft
response to a letter from Ms. Marguerite Kaufman 17 Mountain Meadow,
Woodside; and Revised Claims 03-01. J. Cyr seconded the motion. The
motion passed 7 to 0. N. Hanko abstained on Claim #5051.
VH. BOARD BUSINESS
A. Agenda Item No. 1—Elect Officers of the Board for the 2003 Calendar Year—
(Report R-03-01).
S. Thielfoldt reviewed election procedures. D. Little nominated N. Hanko for
President and L. Hassett seconded the nomination. M. Davey moved that
nominations be closed. P. Siemens seconded the motion. The motion passed 7 to
0. Following balloting, S. Thielfoldt announced that seven ballots had been cast
for N. Hanko.
N. Hanko thanked the Board for electing her and thanked D. Little for his efforts
during his year as President.
D. Little said he had enjoyed working with the Board Members and staff and
thanked everyone. j
N. Hanko called for nominations for Vice President. L. Hassett nominated M.
Davey. K. Nitz seconded the nomination. J. Cyr moved that nominations be
closed. D. Little seconded the motion. The motion passed 7 to 0. Following
balloting, S. Thielfoldt announced that seven ballots had been cast for M. Davey.
N. Hanko called for nominations for Treasurer and nominated L. Hassett. M.
Davey seconded the nomination. P. Siemens moved that nominations be closed.
J. Cyr seconded the motion. The motion passed 7 to 0. Following balloting, S.
Thielfoldt announced that seven ballots had been cast for L. Hassett.
N. Hanko called for nominations for Secretary. N. Hanko nominated K. Nitz. D.
Little seconded the nomination. L. Hassett moved that nominations be closed. P.
Siemens seconded the motion. The motion passed 7 to 0. Following balloting, S.
Thielfoldt announced that seven ballots had been cast for K. Nitz.
i
Meeting 03-01 Page 3
B. Agenda Item No. 2-Renewal of Investment Authority and Annual Statement of
Investment Policy; Adopt the Attached Resolution to Renew the District
Controller's Investment Authority Until January 15, 2004 and to Approve the
District's Statement of Investment Policy—(Report R-03-02).
Motion: P. Siemens moved that the Board adopt Resolution No. 03-01,
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Adopting a Statement of Investment Policy
and Authorizing the Controller to Invest Surplus Funds Allowed
by Government Code. K. Nitz seconded the motion. The motion
passed 7 to 0.
C. Agenda Item No. 3—Approval of Communications Site Lease and Agreement
with Sprint Spectrum L.P.,Pulgas Ridge Open Space Preserve; Determine that
the Recommended Action is Categorically Exempt from the California
Environmental Quality Act CEQA) As Set Out in this Report: Adopt the
Attached Resolution Authorizing Approval of the Communications Site Lease
and Agreement with Sprint Spectrum, L. P, Pulgas Ridge Open Space Preserve—
(Report R-03-05).
C. Britton provided background information on antenna sites. J. Dickey outlined
staff recommendations and talked about negotiations that are going on with
AT&T and others. He said that AT&T currently pays $18,092 and the goal is to
raise that to $30,000 soon. There is more space available. He explained that the
cell phone antennas go on a PG&E tower that is on District land.
L. Hassett asked what was the significance of the reduction in square footage
being listed. J. Dickey explained that Sprint had the rights, but now the District
does.
J. Dickey said the lease calls for allowing them the right to expand an additional
panel. He said currently there is 270 feet in the entire closure.
M. Williams complimented J. Dickey and D. Simmons for their work on this
matter.
D. Little described cell phone reception in downtown Los Altos and asked if the
District has other sites. C. Britton explained that the District currently has a policy
of no expansion on cell sites.
Motion: M. Davey moved that the Board determine that the recommended
action is categorically exempt from the California Environmental
Quality Act(CEQA) as set forth in the staff report; and adopt
Resolution No. 03-02, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Approving the
Meeting 03-01 Page 4
Communications Site Lease and Agreement with Sprint Spectrum,
L.P. (Pulgas Ridge Open Space Preserve). P. Siemens seconded
the motion. The motion passed 7 to 0.
N. Hanko requested a brief recess.
RECESS: 8:03-8:08 p.m.
D. Agenda Item No. 4- Appointment of Administration and Budget Committee for
2003, The New President of the Board Should Appoint the Administration and
Budget Committee Members for the 2003 Calendar Year with Your Consent—
(Report R-03-03).
N. Hanko proposed to appoint J. Cyr, K. Nitz, and L. Hassett to the
Administration and Budget Committee for 2003. She announced that other
appointments would be made on January 29.
Motion: K. Nitz moved that the Board confirm the President's appointment
of the Administration and Budget Committee members for the
2003 calendar year. M. Davey seconded the motion. The motion
passed 7 to 0.
E. Agenda Item No. 5- Approval of Legislative Consulting Services Agreement for
2003 with Public Policy Advocates; Authorize the General Manager to Execute
the Attached Consulting Services Agreement with Public Policy Advocates for
Legislative Consulting Services in Sacramento—(Report R-03-04).
Motion: M. Davey moved that the Board authorize the General Manager to
execute the Consulting Services Agreement with Public Policy
Advocates for legislative consulting services in Sacramento. P.
Siemens seconded the motion. The motion passed 7 to 0.
VIII. INFORMATIONAL REPORTS
M. Davey reported on Stanford trails. The Board of Supervisors voted to study only
three alternatives for the south trail along Page Mill Road because of the possibility of a
lawsuit regarding the fourth site. A group is working with Los Altos Hills regarding
trails through that town.
L. Hassett had attended Gov. Davis' inauguration.
N. Hanko asked about total acreage held by the District and how many volunteers we
have. C. Britton said at this time the District holds 47,998 acres, and escrow closes on
the Big Dipper Ranch property on Friday. In answer to another questions, he said there
are 700 volunteers.
Meeting 03-01 Page 5
C. Britton: 1. He referred to a letter in the FYIs regarding a development in the east
foothills. He had talked to Ann Draper, Planning Director, who informed him that the
facts in the letter were incorrect. He told her that the District is more concerned about
maintaining the rural zoning than they were about this particular project. 2. He had just
returned from the three-week trip to New Zealand and showed photos of himself bungee
jumping from the Kawarau bridge there.
M. Davey had received information about a Special District meeting in Sacramento in
March where instruction for formulating a successful election would be provided. She
will forward that information to other Board Members and staff.
S. Schectman reported on the Court of Appeals decision declaring the Coastal
Commission unconstitutional. She thought there would be an easy legislative fix. It is
being appealed to the Supreme Court and also will be discussed by the Legislature.
J. Escobar: 1. He announced that there would be a Use and Management Committee
meeting tomorrow. 2. LAFPAC will meet on Friday at noon. 3. He had an up-to-date
list of city elected officials. 4. The District has hired two more rangers, Rich Carlson
and John Lloyd. There is one ranger vacancy remaining.
S. Thielfoldt said that she and L. Zadek want to figure out a way to update the Board
Members' home binders. P. Siemens suggested putting it in an electronic file.
D. Little said he went hiking on India Creek Road at Monte Bello Open Space Preserve.
He had noticed landslides and water beginning to carve into the road. Operations staff
will look into the matter.
IX. ADJOURNMENT
At 8:32 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
Claims No. 03-01
Meeting 03-01
Date 01/08/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
4960 $3,142.80 2M Associates Coastal Annexation Consultant Study
4961 $50.60 Accent&Artech Lamination Supplies
4962 $1,380.51 Ace Fire Equipment&SVC CO. Fire Extinguisher Servicing
4963 $808.26 Acme&Sons Sanitation Sanitation Services
4964 $354.42 ADT Security Services Burglar Alarm Service
4965 $89.35 Allen Equipment Company,Inc. Repair-Drill
4966 $295.84 Allied Auto Works Vehicle Service and Repairs
4967 $20.00 American Red Cross CPR Training Supplies
4968 $379.67 AT&T Wireless Cellular Phone Service
4969 $1,439.45 Big Creek Lumber Lumber-Foothill Field Office
4970 $722.06 '1 Boston Market Staff Holiday Lunch
4971 $51.43 Business&Legal Reports Inc. Employee Booklets
4972 $62.94 Cabela's Promotions, Inc. Uniform Expense
4973 $9.68 Cal-Line Equipment,Inc. Vehicle Repair
4974 $72.30 California Chamber of Commerce 2003 Employee Posters
4975 $118.18 California Water Service Company Water Service
4976 $85.00 Camino Medical Group Medical Services
4977 $338.88 Carsonite International Roadmarker/Signs
4978 $1,284.40 Central Coast Bat Research Bat Survey-Red Barn
4979 $3,575.75 Cotton,Shires&Assoc.,Inc. Slope Stability Study-Hanson Quarry
4980 $305.00 Crook,Lauren Tuition Reimb:High Performance Recruiting
4981 $50.57 CSK Auto Vehicle Supplies
4982 $960.72 Design Concepts Visitor Maps
4983 $92.10 '2 Dittmer's Gourmet Local Business Meeting
4984 $45.01 Dyna-Med/Galls Incorporated First Aid Supplies
4985 $225.28 Escobar,John Reimbursement-Mileage
4986 $436.55 Expanets Telephone System Maint.&Lease
4987 $2,810.80 Falcon Fuels Fuel
4988 $149.63 Federal Express Express Mailing
4989 $95A8 Fischer,Tom Reimbursement-Mileage
4990 $58.87 Fitzsimons,Renee Reim:Nature Center Supplies
4991 $1,560.00 Freyer&Laureta,Inc. Consulting Services-Old Page Mill RD&Windy Hill
4992 $76.67 G&K Service Shop Towel Service
4993 $2,987.50 Gary Ifland&Associates,Inc. Survey of Chy Property
4994 $10,546.89 Gilpin Geosciences,Inc. Consulting Services-ECDMC&Purisma Creek
4995 $276.20 Goodco Press Inc. Business Cards
4996 $31.41 Grainger,Inc. Field Supplies
4997 $206.17 Green Waste Recovery,Inc. Garbage Service
4998 $23.80 Honda Peninsula Field Supplies
4999 $1,942.92 Indoff Incorporated Ergonomic Equipment&Furniture
5000 $4,013.23 Jakaby Engineering Consulting Services-Virginia Mill Trail-ECDMC
5001 $12,626.35 Kevin Emery Builder Sherrill House Rental Repair
5002 $319.38 Kinko's Printing Services
5003 $2,400.00 '3 L.S.S.&Associates Law Enforcement Training-R.Carlson
Page t of 4
Claims No. 03-01
Meeting 03-01
Date 01/08/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5004 $866.00 Lasher Auto Center Vehicle Seat
5005 $225.00 Liebert Cassidy Whitmore Legal Services
5006 $144.95 Life Assist First Aid Supplies
5007 $161.95 Livestock Supply Company Field Supply
5008 $270.00 Macias,Gini&Company Auditor Services
5009 $124.10 MCI Long Distance Telephone Service
5010 $146.37 McKowan,Paul Reimbursement-Mileage
5011 $118.57 MegaPath Networks Internet Connection-DSL Line SFO
5012 $526.95 MetroMobile Communications Radio Repairs&Maintenance
5013 $76.73 Minton's Lumber&Supply Field Supplies
5014 $57.56 Noble Tractor,Inc. Tractor Supplies
5015 $5,913.50 North American Title Company Title&Escrow for Chy Property
5016 $762.61 Northern Energy,Inc. Propane Service
5017 $156.75 Pacific Bell Telephone Service
5018 $28.32 Panko Architects Architectural Service-FRO Shop Facility
5019 $138.50 Paterson,Loro Reimbursement-Uniform Expense
5020 $36.92 Peninsula Digital Imaging Document Copies
5021 $33.18 PhotoTime Slides
5022 $184.73 Pine Cone Lumber Lumber
5023 $359.26 PIP Printing Volunteer Newsletters
5024 $16.17 Rancho Cobbler&Cleaners Boot Repair
5025 $1,151.81 Ray L.Hellwig Services,Co.,Inc. HVAC Repair-Admin.Office&Tenant Space
5026 $405.63 Redwood General Tire Co.,Inc. Tire Repair&Tires
5027 $1 930.94 Ro 's Repair Service Vehicle Repairs&Service
Y P P
5028 $480.00 S.P.McClenahan Co,Inc. Redwood Tree Removal
5029 $20.27 Salveter,Steve Reimbursement-Film&Processing
5030 $40.58 San Jose Mercury News Subscription
5031 $51.93 San Mateo County Times Subscription
5032 $197.83 Sandra Large Coastal Annexation Presentation-Mileage
5033 $3,595.00 Santa Cruz Title Company Title&Escrow for Lomo Prieta/POST Acquisition
5034 $752.00 '4 Santa Rosa Junior College New Recruitment Academy Training
5035 $235.78 Second Cup Cafd Local Business Meeting
5036 $2,153.50 Seever,Richard DBA Rural Pig Mgmnt Pig Control Services
5037 $719.13 Shell Oil Fuel
5038 $4,422.00 Skyline Builders,Inc. Roof Repair-McDonald Ranch Barn
5039 $87.77 Specialty Truck Parts,Inc. Vehicle Parts
5040 $287.35 Stevens Creek Dodge Vehicle Supplies
5041 $1,900.00 Strong Associates Consulting Services-EIR
5042 $255.47 Summit Uniforms Uniform Expense
5043 $331.44 Tadco Supply Janitorial Supplies
5044 $50.00 Thielfoldt,Sally Reimbursement-Professional Dues
5045 $889.35 Tires on the Go Vehicle Tires
5046 $187.18 Tony&Albas Pizza Local Business Meeting Expense
5047 $100.00 Tramiel,Leonard Docent Training
Page 2 of 4
Claims No. 03-01
Meeting 03-01
Date 01/08/03
Revised
Mid peninsula Regional Open Space District
# Amount Name Description
5048 $108.99 Turf&Industrial Equipment Co. Vehicle Supplies
5049 $8.70 United Parcel Service Parcel Shipping
5050 $89192 Unlimited Graphics&Sign Network Vehicle Decals
5051 $51.28 Verizon Pager Service
5052 $302.38 West Coast Aggregates, Inc. Base Rock for Saratoga Gap&Silva Driveway
5053 $174.63 Williams,Mike Reimbursement-Mileage&Professional Dues
5054 $25.96 Wolf Camera Film Development
5055 $300.00 Wolfe,Roberta Recording Services
5056 $332.52 Woods,Del Reimbursement-Mileage
5057 R $523.00 Alice Cummings Grant Preparation/BCR&Photographs
5058 R $500.00 American Tower Corporation Radio Repeater-Coyote Peak
5059 R $932.06 Big Creek Lumber Lumber-Ham&Paulin Property
5060 R $963-32 Bill's Towing&Recovery Tow Truck Fees
5061 R $35.00 Ca Park&Recreation Society Plaque Fee
5062 R $12,749.00 ## California JPIA Property&Automobile Physical Damage Insurance
5063 R $162.57 California Water Service Company Water Service
5064 R $77.03 Casaretto,Mark Reimbursement-Uniform Expense
5065 R $361.10 Costco Supplies
5066 R $6,016.95 First Bankcard 383.93- Local Bus.Meeting
11 96.88-Training&Conf.Exp.
104.86- Internet Service
3643.27-Field Equip.Supp.&Uniform Exp.
133.74- Event Supp.
75.94- Subscription&Books
222.91- Office Supp.
232.80- Computer Supp.
22.62- Fuel
5067 R $2,140.00 Freyer&Laureta,Inc. Consulting Services-Old Page Mill RD&Windy Hill
5068 R $81.95 G&K Service Shop Towel Service
5069 R $1,333.15 Gardenland Power Equipment Field Supplies&Equipment
5070 R $3,468.00 Hexagon Transportation Cons.,Inc. Consulting Services-Coastal Annexation EIR
5071 R $28.15 Keeble&Shuchat Photography Photo Processing&Frames
5072 R $76,59 Lloyd,John Reimbursement-Uniform Expense
5073 R $46115 Los Altos Garbage Co. Refuse Services
5074 R $21.04 MCI Long Distance Telephone Service
5075 R $226.90 Pacific Bell Telephone Service
5076 R $381.66 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
5077 R $28.05 Rancho Cobbler&Cleaners Boot Repair
5078 R $5.40 Robert's Hardware Field Supplies&Equipment
5079 R $405.73 San Jose Water Company Water Service
5080 R $1,357.00 Seever,Richard DBA Rural Pig 14Igmnt Pig Control Services
5081 R $696,00 Simmons,Duncan Reimbursement-2003 State Bar Dues&Sec.Membership
5082 R $195.93 Summit Uniforms Uniform Expense
5083 R $386.68 Tadco Supoly Janitorial Supplies
5084 R $220.14 Tooland,Inc. Field Equipment&Supplies
Page 3 of 4
Claims No. 03-01
Meeting 03-01
Date 01/08/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5085 R $29.34 Union 76 Fuel Expense
5086 R $200.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill
5087 R $86.29 Xpedite System,Inc. Fax Broadcast Systems Services
i
Total $123,462.79
`1 Urgent Check Issued 12/12/02
`2 Urgent Check Issued 12112/02
'3 Urgent Check Issued 12/17/02
'4 Urgent Check Issued 12/13/02
## Expenditures to Date Exceed
10K But Not 25K
Page 4 of 4
Regional Open S� c
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R 03-06
Meeting 03-02
January 29, 2003
AGENDA ITEM 1
AGENDA ITEM
Appointment of 2003 Board Committees
PRESIDENT'S RECOMMENDATION
Approve my appointments to Standing and Ad-Hoc Committees as contained in this report,
including the determination of compensation status.
DISCUSSION
Section 1.80-1.82 of our Rules of Procedure calls for the Board President to appoint Board
members to our existing Standing and Ad Hoc Committees, with consent of the Board.
The four Standing Committees consist of Administration and Budget; Legislative, Finance, and
Public Affairs;Use and Management; and Acquisition and Enterprise. Following our Rules,
Directors Hassett(Board Treasurer), Cyr, and Nitz were appointed to the Administration and
Budget Committee at our January 8, 2003 meeting. The remaining appointments are to be
approved at this, our second Regular Meeting in January.
All standing committees are compensable. The Ad Hoc Board Appointee Evaluation and Coastal
Annexation Committees are also compensable. The Ridge Trail Council representation is
proposed to remain non-compensable. The Trails Implementation Ad Hoc Committee is to be
disbanded, as its work is completed.
Proposed committee assignments for the 2003 are shown on the following page.
Prepared by:
L. Craig Britton, General Manager
Lisa Zadek, Senior Administrative Assistant
Contact person:
Nonette Hanko,President
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org ®FNfiEST
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz •General Manager:L.Craig Britton
BOARD OFFICERS—2003
President—Nonette Hanko
Vice-President—Mary Davey
Treasurer—Larry Hassett
Secretary—Ken Nitz
BOARD COMMITTEES—2003
* non-compensable
STANDING COMMITTEES AD HOC COMMITTEES
Administration and Budget Board Appointee Evaluation
• Jed Cyr • Jed Cyr
• Larry Hassett(Treasurer) • Nonette Hanko
• Ken Nitz • Pete Siemens
i
Legislative,Finance and Public Affairs Coastal Annexation
• Jed Cyr • Nonette Hanko
• Mary Davey • Larry Hassett
• Pete Siemens • Ken Nitz
Use and Management * Ridge Trail Council Representative
• Larry Hassett • Mary Davey
• Deane Little
• Ken Nitz Trails Policy Implementation
(disband)
Acquisition and Enterprise
• Mary Davey
• Deane Little
• Pete Siemens
Regional Open p -ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-03-07
Meeting 03-02
January 29, 2003
AGENDA ITEM 2
AGENDA ITEM
Appointment of District Representatives to the Governing Board of the Midpeninsula Regional Open
Space District Financing Authority
PRESIDENT'S RECOMMENDATION
Approve my appointment of Directors Hassett(Treasurer), Siemens, and Davey to serve on the
Governing Board of the Midpeninsula Regional Open Space District Financing Authority.
DISCUSSION
The Governing Board of the Midpeninsula Regional Open Space District Financing Authority consists
'members. In r with the law f the Financing Authority, the Districts Board
of five accordance a bylaws o g
President shall be the Chairperson of the Financing Authority. Three members are to be members of
the District's Board of Directors who are appointed by the Board President. The fifth member is the
member of the Santa Clara County Board of Supervisors whose district encompasses the greatest
territory of the Midpeninsula Regional Open Space District, and who is appointed to the Board of the
Financing Authority by the Chairman of the Board of Supervisors. Supervisor Liz Kniss will remain as
the fifth member.
Section 2.4 of Article II of the Financing Authority's bylaws calls for the Treasurer of the District to
be the Treasurer of the Authority.
I recommend that you approve my appointment of Directors Hassett(Treasurer), Siemens and Davey
to serve on the Governing Board of the Midpeninsula Regional Open Space District Financing
Authority.
Prepared by:
L. Craig Britton, General Manager
Contact person:
Nonette Hanko, President
330 Distel Circle - Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 - E-mail:mrosddopenspace.org •web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz -General Manager:L.Craig Britton
Regional Open S,, ee
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-03-08
Meeting 03-02
January 29, 2003
AGENDA ITEM 3
AGENDA ITEM
Proposed Preliminary Action Plan for the Implementation;77
r Fiscal
Year 2003-2004
GENERAL MANAGER'S RECOMMENDATION
Review the proposed Preliminary Action Plan for fiscal year 2003-2004 and modify as necessary
for review by the Administration and Budget Committee as a part of the budget development
process.
DISCUSSION
The District's activities are guided by an annual Action Plan that implements the Basic Policy and
other Board policies. The Action Plan's function is to summarize the proposed and current
emphasis of the District's major departments, to identify key projects, to allocate budget, and to
be a basis for evaluation of progress.
i
Each Department Manger will highlight specific proposals and related projects and services during
their individual Action Plan .presentations at this evening's meeting.
p 8 8
The proposed Action Plan could be altered as a result of your meeting deliberations, the budget
formulation, the Administration and Budget Committee review process, and your final approval of
the Action Plan, which is ordinarily considered at your second meeting in March.
Prepared by:
L. Craig Britton, General Manager
John Escobar, Assistant General Manager
Sally Thielfoldt, Administration and Human Resources Manager
Mike Williams Real Property Representative
i
p P
Del Woods, Senior Acquisition Planner
Cathy Woodbury, Planning Manager
John Maciel, Operations Manager
Stephanie Jensen, Public Affairs Manager
n n Susan Schectman, General Counsel 1
Contact person:
L. Craig Britton, General Manager
330 Distel Circle • Los Altos, CA 94022-1404 Phone:650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org f Web site:www.openspace.org q_Ez,
Board of Dir'ec tors Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett, Kenneth C. Nitz - Generd Mana,s(,r:L.Craig Britton
ACTION PLAN
FOR THE IMPLEMENTATION OF THE
BASIC POLICY OF THE
MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT
FOR THE 2003-2004 FISCAL YEAR
I. OPEN SPACE ACQUISITION DEPARTMENT
A. Acquisition, Funding, and Negotiation
B. Property Management
C. Land Protection
H. OPEN SPACE PLANNING DEPARTMENT
A. Planning and Geographic Information
B. Public Access Improvements and Staff Facilities
M. OPERATIONS DEPARTMENT
A. Field Operations
B. Resource Management
IV. PUBLIC AFFAIRS DEPARTMENT
A. General Public Information and Outreach
B. Legislative,Funding, and Organizational Relations
C. Community Programs
V. ADMINISTRATION DEPARTMENT
A. Administration
B. Human Resources
C. Legal Services
OPEN SPACE ACQUISITION DEPARTMENT
Programs
A. Acquisition, Funding, and Negotiation
B. Property Management
C. Land Protection
To Implement the
BASIC POLICY OBJECTIVE:
I
The District seeks to purchase or otherwise acquire interest in the maximum feasible area of
strategic open space land within the District planning areas, including bay lands and foothills.
The District seeks to link its open space lands with federal, state, county, city parklands, and
watershed lands.
General Department Emphasis for 2003-2004
The department's emphasis will be to acquire the higher priority projects funded under the
District's Financing Authority. Lower priority properties will be pursued through long-term
options, available grant funding, bargain sales, and gifts. The District will continue to work
diligently with Peninsula Open Space Trust(POST)to acquire land and to further the District's
overall open space acquisition goals. The Property Management Program will focus on
maximizing rental income consistent with Open Space Management policies, upgrading
communication leases and on maintaining and improving District rental structures, as needed.
The Land Protection Program will focus on conducting comprehensive land acquisition studies,
monitoring land use planning activities where interests inland may be enhanced, and protect
District interests in land by resolving conflicts arising from easement and encroachment issues.
Continue to improve communications with other Departments to enhance the District's work
I
environment. As a result of the approval of the Clean Water, Clean Air, Safe Neighborhood
Parks, and Coastal Protection Bond Act of 2002 (Proposition 40), the District will continue to
apply for per-capita and competitive grants to maximize available grant funding.
Staff Resources
(Regular, full-time positions, unless otherwise indicated)
Land Acquisition Manager(vacant position)
Real Property Representative
Senior Acquisition Planner
Land Protection Specialist
Real Property Specialist
Administrative Assistant
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Page 2
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2003-2004
Ac uisition Fundine and Ne otiation
i
Objective
To provide for the acquisition of all real property rights necessary to secure an open space
greenbelt in the foothills and bay lands, including rounding out and improving public access to
existing preserves and connecting District preserves with other public lands.
Key Projects
1. New Land Commitments - Convert the budgeted funds in the New Land Commitments
budget category into open space lands, at desirable prices, focusing on the higher priority
properties which specifically protect the greenbelt, including rounding out and improving
public access to existing preserves, connecting to other preserves and other public lands,
protecting the natural habitat and resources, and furthering the completion of the Bay
Area Ridge Trail and San Francisco Bay Trail with potential ultimate trail connections to
the Pacific Coast. Acquisitions rounding out Bear Creek Redwood Open Space Preserve
are a priority. Balance the desirability of potential acquisitions with the availability of
budgeted funds, including, if possible, private financing with favorable terms.
i
2. Acquisition Grant Projects—To augment acquisition funds, explore new grant
opportunities focusing on high priority acquisition projects. Seek new grant funds
through existing grant programs such as Land and Water Conservation Fund, Habitat
Conservation Fund(HCF), Coastal Conservancy's Coastal and San Francisco Bay Area
Conservancy Programs, Recreational Trails Program, Wildlife Conservation Board, and
Bay Area Ridge Trail grants. Complete Bay Area Conservancy grant projects in Sierra 1
Azul, including the acquisition of the POST/Guadalupe Land property. Complete HCF
projects for acquisition of additions to Purisima Creek Redwoods Open Space Preserve.
Implement Proposition 40 Bond Act Per Capita Grant projects and apply for related block
grants and competitive grants as they become available.
3. Gifts, Bargain Sales, and Joint Acquisitions-To augment acquisition funds, explore
bargain sales, and/or gifts where possible. Complete joint acquisition projects with Santa
Clara County Parks for the former Lobner property in Stevens Creek Canyon and Moody
Gulch property near Bear Creek Redwoods Open Space Preserve. Work closely with
Peninsula Open Space Trust(POST)to pursue acquisition of open space that provides
potential regional and coastal trail connections, including additions to La Honda Creek,
and Sierra Azul Open Space Preserves.
4. Alternative Acquisition Methods- Obtain Board approval of appropriate options, at
market prices or less, to acquire desirable properties that might be affordable through
grant applications in future years. Explore various alternative terms of purchase
(installment purchases, defeasable fee, exchange of agricultural easements to preserve
open space lands, etc.)to offer advantages and incentives to landowners, as well as cost
Page 3
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savings to the District. Complete easement exchange on lands adjacent to Monte Bello
Open Space Preserve.
Other Projects and Activities
1. Continue efforts to integrate the Workplace Enhancement Plan methods into the daily
activities of the Acquisition Department.
2. Maintain a multi-year spending plan for open space acquisition which optimizes use of
cash and borrowed funds to accomplish acquisition goals within budget constraints.
3. Work closely with Legal Program to draft purchase agreements and related real estate
documents, and to clear and perfect title on District open space lands including obtaining
quitclaims and initiating quiet title action on Dennis Martin Road at Thornewood Open
Space Preserve.
4. Assist the Planning Department, when appropriate, with the coastal annexation project
and LAFCo review process in San Mateo and Santa Clara Counties.
5. Pursue a public financing measure with favorable terms to provide additional land
acquisition funds if deemed appropriate by the District Controller.
6. Explore additional methods to protect open space lands for less than the total cost of fee
acquisition(open space easements, acquisition of development rights, development
dedication exchange or sale of development rights, cooperation with private individuals
g P 8 P P 3
land trusts, groups, etc.).
7. Encourage other agencies to acquire through various means, including grants, park and
open space lands that are consistent with their goals and which compliment the District's
greenbelt program.
8. Initiate and maintain contacts with landowners, real estate appraisers and brokers,
developers, architects, engineers, zoning and planning officials, and financial institutions.
I
9. Maintain a relocation assistance program utilizing staff and consultants as necessary.
10. Compile current information on real estate market activity, including ordering
preliminary title reports on a timely basis for research into potentially available
properties.
11. Catalog information of special interest, such as deed restrictions, encumbrances,
financing and tax considerations. This activity includes the establishment and
continuation of a working relationship with title companies and other information
sources.
Page 4
2003-2004
Property Management Program
Objective
To manage all of the District's revenue-producing activities in such a way as to maximize income
from property management accounts consistent with Open Space Management policies,
incorporating compatible new programs when possible.
Key Projects
1. Property Management Accounts- Administer rental accounts, communication and
agricultural leases, consistent with open space management policies, to maintain and
enhance revenue stream through competitive and current rate structure, effective
maintenance programs and communication with tenants.
2. Rental Structures - Carry out maintenance and improvements to rental houses to keep
buildings and grounds in a safe, sanitary, and attractive condition, and to increase net
rental income. Work with Operations Department to maintain and monitor the uniform
water system for District rental structures in the Skyline Area. Administer long term and
recurring maintenance priorities on rental properties.
3. Historic Leases- Oversee lease compliance and renovation requirements at the historic
Picchetti Winery, Thornewood estate, and Fremont Older house. Pursue lease extension
and potential agricultural lease with new tenant as part of the historic Picchetti Winery.
4. Communication Rental Income—Maximize lease income at existing PG&E tower at
Pulgas Ridge Open Space Preserve. Complete lease extension with Association of
Continuing Education at Black Mountain and with the County of San Mateo at the Rolph
Repeater site at Russian Ridge Open Space Preserve.
Other Projects and Activities
1. Prepare annual rental surveys on District rental houses and Ranger residences. Work with
Operations and Planning Departments to maintain and improve employee residence
structures.
2. Evaluate and make recommendations on the long term-term feasibility of maintaining
District residential rental properties(such as the former Smith and Sherrill residences).
3. Assess the economic viability of long-term leasehold arrangements, or, if appropriate, the
disposition of structures in accordance with Board policies.
4. Investigate new property management proposals as initiated by other groups or
individuals that would be compatible with District goals and objectives.
5. Administer lease of additional office space at 330 Distel Circle.
Page 5
2003-2004
Land Protection Program
Objective
To preserve and protect District open space lands by conducting land acquisition planning
activities to identify acquisition priorities and, once acquired, to further protect these public lands
from incompatible and encroaching land use activities.
Key Projects
I. Land Acquisition Planning-Provide comprehensive land acquisition studies to guide
the acquisition program, including reviewing and updating acquisition priorities
Conduct subregional planning studies in the areas surrounding Purisima Creek Redwoods
and Mills Creek Open Space Preserves, Rancho San Antonio and Monte Bello Open
Space Preserves, including the Stevens Creek Trail, and Bear Creek Redwoods Open
Space Preserve.
2. Encroachment Reduction -Protect open space lands from encroachments and preserve
District real property rights. Use a variety of techniques to resolve encroachment issues
including restoration, mitigation and boundary line adjustments to maximize open space
protection. In coordination with Operations, Public Affairs, and Legal Departments,
complete a procedural manual for handling encroachments, identifying and resolving
property rights issues on District land.
3 Monitoring and Reporting Program for Grazing Leas —In partnership with POST
i
and with the assistance of the Planning and Operations Departments, develop a
Monitoring and Reporting Program to implement the existing Resource Management and
Grazing Plan at Driscoll Ranch. Direct the work of a consultant in preparing the program
and begin establishing baseline information necessary to effectively monitor grazing
activity on the ranch over the life of the lease.
Other Projects and Activities
I. Review and update land acquisition and site dedication information. With assistance
from a volunteer, create a property index based on assessor's parcel numbers of all
property interests held by the District.
2. Provide site-planning information for land negotiators to assist in developing terms and
conditions for acquisition projects.
3. Prepare acquisition reports and conduct due diligence investigations when necessary;
following an acquisition, collaborate with Planning and Operations Departments to
facilitate incorporation of newly acquired land into the District greenbelt, including
resolving property line disputes.
4. Oversee the easement monitoring program for District lands encumbered by private and
public easements, and conversely, protect District-owned open space easements where
located on private and public lands. Incorporate into the monitoring program new
Page 6
easements agreements, including those at Windy Hill and St. Joseph's Hill.
5. Notify County recorder offices of District held open space and conservation easement
rights in compliance with Assembly Bill 1011.
6. Assist Operations Department in implementing interim resource management/grazing
lease at Skyline Ridge Open Space Preserve by negotiating lease agreement with tenants.
7. Protect public and private open space lands from negative impacts associated with
adjacent land development where there is a relationship to the District's land interests.
Complete acquisition of trail and open space easement as part of McCarthy Subdivision
and similar easements at Hicks Creek Stables in Sierra Azul Open Space Preserve.
8. Work actively and regularly with District legal counsel to protect District property rights
where title to existing District land is threatened by claims of adverse rights, liens, or
other interference with District's real property rights.
9. Work with Operations Department in negotiating road agreements with adjoining
property owners to ensure District's real property rights are protected and minimize the
District's maintenance responsibilities where appropriate.
10. Initiate and maintain contacts with landowners, county code enforcement officers, zoning
and planning officials, surveyors, and various regulatory agencies.
Page 7
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OPEN SPACE PLANNING DEPARTMENT
Prozrams
A. Planning and Geographic Information
B. Public Access Improvements and Staff Facilities
To Implement the
BASIC POLICY OBJECTIVES:
The District follows management policies that ensure proper care of the land, provide public
access appropriate to the nature of the land, and that are consistent with ecological values and
public safety.
I
The District works with, and encourages, public and private agencies to preserve, maintain, and
enhance open space.
The District protects and restores the natural diversity and integrity of its resources for their
value to the environment and the public, and provides for the use of the preserves consistent with
resource protection.
I
General Department Emphasis for 2003-2004
The Open Space Planning Department will take a broad-based approach to planning and project
implementation that emphasizes resource management. Planning efforts will focus on providing
public access while preserving and protecting the diversity and integrity of the District's
environmental and cultural resources. All projects and activities will include early analysis to
ensure compliance with environmental regulations. The work program will center on completing j
new public access improvements and repair projects designed in the last year. The San Mateo
County Coastal Annexation project will continue with an application to the Local Agency
Formation Commission(LAFCo)to expand the District's boundary and sphere of influence.
With completion of the data collection for Sierra Azul,Bear Creek Redwoods and La Honda
Creek Open Space Preserves, staff will proceed with the master planning projects and work with
consultant teams to implement a robust public participation program. Planning work will
emphasize projects outlined in the first year of the Resource Management Strategic Plan.
Staff Resources
Planning Manager
Senior Planner(1)
Open Space Planner H(2)
Open Space Planner I(2)
Planning Technician(2)
Administrative Assistant(1)
GIS Intern(1/2)
Page 8
2003-2004
Plannine and Geo ra hic Information
E p
Objective
To formulate plans, policies and procedures for the management and development of open space
preserves. Facilitate resource inventories and other scientific study of the District's lands. In
conjunction with the Resource Management Specialist, prepare environmental restoration,
habitat enhancement and resource management plans. Develop and maintain Geographic
Information System(GIS) data sets necessary to support projects throughout the District.
Key Projects
1. Coastal Annexation Project—Complete the coastal annexation. Administer and
coordinate the consultants' contract to submit an application for the Coastal Annexation
to LAFCo. Work with the Public Affairs Department to prepare updated information for
the District's website and implement a public relations and media campaign in support of
the annexation.
2. Master Plans—Initiate work with the consultant team to identify stakeholders and
develop public participation programs. Complete data mapping and project orientation.
Seek grant funding for the planning effort. Work with the Public Affairs Department on
community outreach and media relations. Address management and operational issues
with the Operations Department.
• La Honda Creek Open Space Preserve* - Staff anticipates that this project will
continue through fiscal year 2004-2005.
• Sierra AzulBear Creek Redwoods Open Space Preserves— Staff anticipates that
this project will continue through fiscal year 2005-2006.
3. Resource Management Strategic Plan—Work with the Operations Department to
implement the first year of the Strategic Plan:
• Amend the Open Space Use and Management Planning Process to emphasize
resource planning and management. Incorporate review and approval policies for
structure demolition.
• Prepare a comprehensive Site Assessment Checklist to identify planning,
management, maintenance, safety, and resource issues on District lands.
• Develop criteria to identify and prioritize the need for resource management
planning activities on District lands.
• Prepare a list of resource policies to be formulated and adopted by the Board.
• Prepare grazing policies with development of the La Honda Creek Master Plan.
• Develop geographic information for resource management projects including
mapping non-native invasive plant populations, Sudden Oak Death occurrences,
and feral pig rooting areas.
Page 9
4. Regional Resource Inventory—Continue on-going studies and data collection to
complete a District-wide resource inventory that supports Resource Management and
Planning activities. Staff anticipates that this project will continue annually.
• District-wide Vegetation Classification. Using the methodology developed for
Sierra Azul and the La Honda regions, complete a detailed vegetation classification
of the South Skyline area, which includes Russian Ridge, Coal Creek, Monte Bello,
Skyline Ridge, Long Ridge, and Saratoga Gap Open Space Preserves.
• Compile and synthesize all known Rare/Threatened/Endangered species and habitat
locations into GIS.
Other Projects and Activities
1. WEP Implementation—Continue efforts to integrate workplace enhancement methods
into the daily activities of the Planning Department.
2. Land Acquisition Support—Provide Planning support on acquisition projects as
requested, including pre-acquisition field studies and interim use recommendations.
Incorporate updated land acquisition and site dedication information into the District's
GIS.
3. Land Protection Support—Provide Planning support to determine remediation and
restoration of land and resources damaged through encroachments.
4. Grazing Plan—Work with the Operations and Acquisition Departments to develop an
interim grazing plan for Big Dipper Ranch.
5. Acquisition and Planning Processes—Work with the Legal Services Program and
Acquisition Department to pursue global solutions to streamline the acquisition and
planning processes, including: a Memorandum of Agreement with Santa Clara County to
identify acquisitions that are exempt from the requirements of the Subdivision Map Act,
and a Memorandum of Agreement with San Mateo and Santa Clara Counties clarifying
the consistency of acquisitions with County planning requirements.
6. Environmental Review and Permitting Processes-Work with appropriate agencies to
refine and streamline the environmental review and permitting process for District
projects. Cross-train representatives from the Operations Department in preparing and
obtaining permits for maintenance projects and small improvements that are not part of
the Capital Improvement Program.
7. Standard Details and Specifications—Work with the Operations Department on the
second phase of a handbook of technical standards for construction, repair and
maintenance of roads, trails and other improvements.
8. Permits to Enter—Review alterations to District land or installation of facilities proposed
by other agencies or private parties. Develop permit conditions to ensure protection,
preservation or restoration of the affected lands. Work with Operations to monitor
activities to ensure compliance with conditions. Continue work on development of a
Page 10
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permit fee policy to recoup costs for issuance of permits to enter or use District land and
for other District services.
9. Stevens Creek Shoreline Nature Study Area Reinediation and Restoration—Work with
the Legal Services Program to represent the District's interest in the U.S. Navy's
proposed toxic cleanup of Moffett Air Field Site 25 and restoration of the District's
property to tidal wetlands.
10. Outside Project Review—Review agendas and minutes of Cities, Counties and Open
Space/Parks agencies. Comment on site-specific projects within close proximity to, or
affect District lands. Review other agencies' policies and regional planning efforts, and
comment as necessary to ensure regional coordination and implementation of the
District's mission.
San Francisco Airport Expansion
Stanford Plan Implementation
San Mateo County Parks Vegetation Management Plan
Mid-Coast Local Coastal Program Update
San Francisquito Creek Joint Powers Authority Activities
Santa Clara County Parks Strategic Plan
11. Unanticipated Projects—Provide research and planning for unanticipated projects that
may arise due to new acquisitions, resource agency actions, regional planning efforts, and
other activities.
*Includes grant funding.
Refer to the attached Planning Department Work Program FY 2003-2004.
Page I I
2003-2004
Public Access Improvements and Staff Facilities
Objectives
To emphasize preservation and enhancement of resources in Use and Management Plans and in
the design of public access improvements. To give the highest priority to resource protection
projects and construct projects funded by grants.
Public Access Improvements
Key Projects
1. FEMA-funded Projects*
• Virginia Mill Trail and Creek Crossing (El Corte de Madera Creek Open Space
Preserve)—Complete construction of bridge and trail realignment and restore
abandoned trail in conjunction with the El Corte de Madera Creek Erosion Control
and Sediment Reduction Plan.
• Grabtown Gulch Bridge and Trail (Purisima Creek Redwoods Open Space Preserve)
—Remove Grabtown Bridge from preserve. Complete construction of bridge and trail
realignment and restore abandoned trail segment.
• Old Page Mill Road(Skyline Ridge Open Space Preserve)—Complete repairs to
storm-related damage including a slide and disturbed roadbed.
2. El Corte de Madera Creek Erosion Control and Sedimentation Reduction Plan—
Implement the plan upon approval of the resource agencies and Board,. Year One tasks
include, integrating the plan into the adopted Preserve Trails Plan, preparing construction
plans and bid documents to implement the first phase projects, securing the necessary
permits, pursuing grant funding, and implementing FEMA-funded repairs at Virginia
Mill. Staff anticipates this project will continue through FY 08/09 or beyond.
3. Jacques Ridge Staging Area* - Construct staging area concurrently with construction of
Santa Clara County's parking lot and staging area on Hicks Road.
4. Bay Area Ridge Trail Alternate at Saratoga Summit Gateway* —Work with the
Acquisition Department to obtain an encroachment permit from Caltrans. Construct trail
to provide access to the southeastern area of the Preserve and to serve as a multi-use
alternative to the Bay Area Ridge Trail at Saratoga Gap with connections to the Bay Area
Ridge and the Skyline-to-the-Sea Trails.
5. Windy Hill Improvements* — Secure all necessary permits, construct trail realignments,
observation deck with interpretive signage at Sausal Pond, and fencing around pond.
Construct Bay Area Ridge Trail segment, pending approval of an amendment to the Use
and Management Plan.
Page 12
b. Pulgas Ridge Staging Area and Trails* -Continue collecting resource data. Review the
Use and Management Plan with Committee and Board to reaffirm or amend the staging
area location, additional trails and overall use of the preserve, including expansion of on-
and off-leash dog areas. Begin trails construction. Hire a consultant to prepare staging
area plans and specifications.
7. Trailhead Signs-Year 2 of a 5-year program. Replace approximately 10 trailhead signs
per year with the new and improved prototype. Work with the Public Affairs Department
to incorporate GIS data in the District maps and brochures in conjunction with the new
trailhead signs.
Staff Facilities
Key Projects:
1. Foothills Field Office Shop Building—Complete construction of the shop building.
2. Skyline Field Office Shop & Stable Building Repairs and Re-Painting—Repair
rafters in stable building. Repaint the shop and stable buildings to encapsulate(or
remove) lead based paint.
*Denotes grant funded project.
Refer to the attached Planning P g Department Work Program FY 2003-2004.
Page 13
PLANNING DEPAWMENT WORK PROGAM FY 2003-04
Project Project Description Preserve Project 2002-03 Tasks
Number Manager
PLANNING AND GEOGRAPHIC INFORMATION
I San Mateo County Coastal Annexation General Cathy Complete the annexation.Administer and
coordinate consultants'contract to submit
annexation application to LAFCo.
2 Sierra Azul&Bear Creek Redwoods Master Sierra Azul& Sandy Initiate work with the consultant team to
Plan Bear Creek identify stakeholders and develop a public
Redwoods participation program.Complete data mapping
and project orientation.Seek grant funding for
the planning effort.(Work will continue
through FY 2005-2006).
3 La Honda Creek Master Plan La Honda Creek Matt Initiate work with the consultant team to
identify stakeholders and develop a public
participation program.Complete data mapping
and project orientation.Seek grant funding for
the planning effort.(Work will continue
through FY 2004-2005).
4 Resource Management Strategic Plan General All Staff Implement the first year of the Strategic Plan.
5 Regional Resource Inventory General Ruthie Complete detailed vegetation classification for
the South Skyline area(Russian Ridge,Coal
Creek,Monte Bello,Skyline Ridge,Long
Ridge,and Saratoga Gap OSP).
6 Stevens Creek Shoreline Nature Study Area Ana Represent the District's interest in the US
Remediation and Restoration Navy's proposed toxic cleanup of Moffett
Airfield Site 25 and restoration of the District's
property to tidal wetlands.
PUBLIC ACCESS IMPROVEMENTS
PARKING AREAS
7 Jacques Ridge Staging Area Sierra Azul Doug Construct staging area concurrently with
construction of County's parking lot.
8 Staging Area and Trails(Parking Lot,Restroom, Pulgas Ridge Doug Continue collecting resource data.Review
and Demolition of Sewer Plant). U&M Plan to reaffirm or amend staging area
location,trail layout and overall use,including
dog use.Begin trail construction.Hire a
consultant to prepare staging area plans and
specifications.
Revised 1/24/2003
PLANNING DEPA*MENT WORK PROGAM FY 2003-04
Project Project
Project Description Preserve 2002-03 Tasks
Number Manager
TRAILS & ROADS
9 Windy Hill Improvements Windy Hill Ana Secure all necessary permits,construct trail
realignments,observation deck with
interpretive signage at Sausal Pond,and
fencing around pond.Construct Bay Area
Ridge Trail segment,pending approval of a
Use&Management Amendment.
10 Bay Area Ridge Trail Alternate at Saratoga Long Ridge Ana/Sandy Amend Use and Management Plan to include
Summit Gateway a trail corridor.Obtain encroachment permit
from Caltrans.Construct trail to provide
access to the southeastern area of the
Preserve and to serve as a n alternative to the
Bay Area Ridge Trail between Saratoga Gap
and Long Ridge with connections to the Ridge
Trail and Skyline-to-the-Sea Trail.
11 Old Page Mill Road Repair Skyline Ridge Ana Implement construction plans:Repair storm-
related damage including slide and disturbed
roadbed.
12 Grabtown Gulch Bridge and Trail Purisima Creek Sandy Remove Grabtown Gulch bridge from
Redwoods preserve.Complete construction of bridge and
trail realignment.Restore abandoned trail
segment.
13 Virginia Mill Trail&Creek Crossing El Corte de Doug/Sandy Complete construction of bridge and trail
Madera Creek realignment and restore abandoned trail in
conjunction with the ECDM Erosion Control&
Sedimentation Reduction Plan.
14 El Corte de Madera Creek Erosion Control& El Corte de Matt Integrate plan into adopted Preserve Trails
Sedimentation Reduction Plan Madera Creek Plan,prepare construction plans and
documents for first phase projects,secure
permits,and pursue grant funding(Work will
continue through FY 2008-2009).
715map board&Trailhead Signs and Updates General Sumudu Prioritize replacement of old trailhead signs.
Replace approx. 10 signs per year,including
maps and other exhibits.(Year 2 of a 5-year
program).
16 Preserve Signs General Sumudu Replace miscellaneous wood signs with new
I Imetal signs.
STAFF FACILITY IMPROVEMENTS
STRUCTURES
-----17—Foothills Operations Shop Building Rancho San Cathy Complete construction of the shop building.
Antonio
18 Skyline Field Office Building Repairs and Re- Skyline TBD Repair rafters in stable building.Remove lead-
Painting based paint on shop and stable and re-paint.
Revised 1/24/2003
PLANNING DEPAWMENT WORK PROGAM FY 2003-04
Project Project Description Preserve Project 2002-03 Tasks
Number Manager
ONGOING PLANNING WORK
1 Planning&Development Grant Tracking General Anne Document expenditures and prepare payment
requests to grantor.
2 Outside Project&Policy Review General Cathy Assignments made to appropriate Planning
staff.
3 Permits to Enter General Ana/Doug Negotiate and prepare conditions of approval,
and monitor permitted activities for
compliance.
4 GIS/GPS Program Development General Ruthie Continue development of GIS and GPS in
support of Acquisition,Current Planning and
Resource Management activities.
5 Policy Formation General Cathy Amend the planning process to emphasize
resource planning and management;include
policies for review and disposition of
structures.Work with Legal to develop shared
data policies.
6 Standard Details and Specifications General Sandy&Doug Prepare second phase of handbook of
technical standards for construction,repair
and maintenance of roads,trails and other
improvements.
7 Update Brochure Maps General Sum/Ruthie Work with Public Affairs Department to
prepare updated maps for brochures in
conjunction with trailhead sign replacement
program.
Revised 1/24/2003
OPERATIONS DEPARTMENT
Programs
A. Field Operations
B. Resource Management
To Implement the
BASIC POLICY OBJECTIVE:
The District follows management policies that ensure proper care of the land, that provide
public access appropriate to the nature of the land, and that are consistent with ecological
values and public safety.
General Department Emphasis for 2003-2004
Continue to provide responsible stewardship of all District lands by furnishing those
public safety, maintenance, construction, and resource management activities necessary
to protect and enhance the natural resources and ensure safe and appropriate use of
District lands. Implementation of Board-adopted Resource Management Policies, Trail-
Use Policies and Guidelines, and Development of the Field Operations Manual will
continue to be the primary focus of the Operations Department.
Staff Resources
Operations Manager
Area Superintendents (2)
Support Services Supervisor
Management Analyst
Resource Management Specialist
Supervising Rangers (4)
Maintenance & Construction Supervisors(2)
Administrative Assistant
Rangers(14)
Equipment Mechanic-Operators(2)
Lead Open Space Technicians (4)
Open Space Technicians (10)
Farm Maintenance Worker
10,000 Seasonal Open Space Technician hours*
Student Intern 700 hours for Resource Management"
Includes additional 1,000 Seasonal hours for Resource Management
Includes additional 200 hours for Student Intern
Page 14
2003-2004
Field Operations
1. Completion of Field Operations Manual—Edit and complete legal review of
the draft Field Operations Manual. Draft Manual is structured to clearly outline
the purpose of each procedure and to permit regular procedural updates to be
incorporated into the field operation manual and conduct staff training.
2. Operations Training Program and Database Project- Implement a field staff
training database project and Ranger field training program to ensure that field
staff members are properly trained to perform the duties and responsibilities of
their individual positions consistent with District expectations.
3. El Corte de Madera Creek Erosion Control and Sedimentation Reduction
Plan - Assist the Planning Department in implementation of Board-approved
modifications to the El Corte de Madera Creek Preserve Trail Plan. Implement
best management practices and trails system repairs and modifications to reduce
erosion. Ensure visitor compliance with trail system changes by providing
adequate ranger patrol. Work with trail use group to implement the new Trail
Plan.
i
4. Update Mutual Aid and Service Agreements -Negotiate and update current
mutual-aid agreements with neighboring agencies for patrol services and
emergency response to effectively provide for the patrol needs of District lands
i neighboring and to ass st agencies.
Other Projects and Activities
1. Patrol Services
a. Monitor public use and land use regulation compliance. Assist in the
education of the visiting public on proper use of District preserves.
b. Enforce District land use regulations by providing active ranger patrol and
after-hours call-out response.
c. Respond to accidents and other emergencies occurring on District lands.
d. Identify and mitigate potential hazards on Open Space preserves to enhance
public safety.
e. Monitor special events, use permits, and resource protection related impacts
on District lands.
f. Conduct focused ranger patrol to address undesignated trail construction and
use at Sierra Azul, Fremont Older, and El Corte de Madera Creek Preserves.
g. Assist the Land Protection Specialist with identification and mitigation of
encroachments to District preserves.
h. Research and develop staff deployment strategies to maximize the
effectiveness of field staff, including the development of additional field
offices locations.
Page 15
2. Maintenance and Construction
a. Participate in the development of Use and Management Plan
recommendations.
b. Maintain lands in an environmentally sensitive manner, utilizing resource
management practices.
c. Maintain buildings, vehicles, and equipment to maximize utility and
longevity.
d. Provide supervision and assistance to volunteer projects.
e. Assist in the repair and maintenance of structures that are a part of the District
employee residency program.
3. Management and Administration
a. Continue efforts to integrate the Workplace Enhancement Plan method into
the daily activities of the Operations Department.
b. Continue the liaison efforts with local police, fire, municipal court, and other
public jurisdictions.
c. Use established purchasing practices to purchase vehicles and equipment for
the best price.
d. Coordinate occupational health and safety program for filed operations.
e. Expand the communications between the field offices and administrative
office, through better use email capabilities and enhanced data management
systems.
f. Upgrade Ranger portable and vehicle two-way radios to increase the
capability to communicate with emergency and resource related agencies.
Replaced ranger radios will be used to enhance maintenance staff and
community programs radio capabilities.
Miscellaneous
a. Support the goals of the Public Affairs Department by providing staff for
special events and other projects, as time permits.
b. Assist in the implementation of resource management plans and projects.
c. Participate in the development of Trail Use Policies and Guidelines.
d. Work with the Planning Department on a joint committee to develop
Maintenance Standard Guidelines.
Page 16
2003-2004
Resource Management
Objective
Inventory and analyze the state of District natural resources, including the natural
resources of specific preserves to identify needs and priorities. Address immediate and
critical resource management issues utilizing District staff, volunteers and consultants to
maximize the District's responsiveness. Develop procedures and implement the
Resource Management Strategic Plan to address the resource management needs of
District land. Maintain regular contact and work with other agencies, local authorities,
and specialists in the field to restore or manage the District's natural resources.
Key Projects
1. Resource Management Strategic Plan—Implement First Year of the Resource
Management Strategic Plan:
• Prepare list of current restoration areas; develop criteria and prioritization for
restoration; develop an annual schedule, methods and priorities for control of
invasive plants, resurvey rare plant populations to guide District projects
design;
• Continue next phase of acacia and broom removal at Mills Creek; and
Continue implementation of the Pulgas Ridge Open Space Preserve Habitat
Restoration Plan by removing an additional area of eucalyptus trees behind
the ridgeline, planting native shrubs and oaks, and controlling broom.
• Develop an integrated pest management program for the District,
• Develop and implement a restoration plan for the 13-acre portion of the
Christmas tree farm at Skyline Ridge Preserve that is no longer part of the
farm lease area.
2. Wild Pig Population Control Program—Continue trapping program in the
South Skyline Area and Coordinate with local agencies to assess regional damage
cause by wild pigs. Monitor established plots, map rooted areas on GIS and
evaluate program for population changes.
3. Grassland Management
• Monitor response of vegetation in 2002 burn area on north end of Russian
Ridge Open Space Preserve; control resprouts of burnt Harding grass and
conduct a mowing program on Harding grass for comparison. Conduct a
prescribed burn in an area adjacent to that burned last year to assist in
restoring native grassland.
• Continue different methods of yellow star thistle control and planting of
native grasses in front meadow at Rancho San Antonio.
Page 17
Other Projects and Activities
1. Resource inventory—Inventory and record observed flora, fauna, natural and
geologic features, and biotic communities, and contribute information to the
natural diversity database. Coordinate mapping and GIS database development
with Planning department staff.
2. Seed increase program—Collect local native seed for use on District projects and
for seed increase through seed contractors. Establish collection sites, schedule
staff training, and ensure proper storage, labeling, and documentation of collected
seed. Work with the Volunteer Programs Coordinator to organize seed collection
workdays.
3. Wildlife surveys—Conduct annual surveys of bluebird nesting and fall deer herd
and share information with regional groups. Collect and track information on
special wildlife sightings such as mountain lions and survey red-legged frog and
amphibian locations at prior identified and potential new locations to determine if
any management actions need to be taken to further protect populations at risk or
to avoid human/wildlife conflicts.
4. Assist in the inventory of grazing conditions at Driscoll Ranch and Big Dipper,
and the development of interim grazing programs.
5. Provide support to the Planning Department during the development of the La
Honda, Bear Creek Redwoods and Sierra Azul Open Space Preserves master
plans. Work with Planning Department on the natural resource elements of the
plans, including mapping the vegetation and defining the resource management
objectives within each preserve. Work with Planning to develop a Site
Assessment Checklist and Standard Details and Specifications Handbook.
6. Continue monitoring Sudden Oak Death, map confirmed and suspected locations,
Develop and implement precautionary actions. Participate in regional trainings to
stay abreast of recent developments in control and management of Sudden Oak
Death.
7. Continue to participate in regional resource groups like Bio-Regional Council,
Weed Management Councils in both San Mateo and Santa Clara, Sudden Oak
Death Program and other Native Plant Organizations.
Page 18
PUBLIC AFFAIRS DEPARTMENT
Programs
A. General Public Information and Outreach
B. Legislative, Funding, and Organizational Relations
C. Community Programs
To Implement the
BASIC POLICY OBJECTIVE:
The District educates and makes clearly visible to the public the purposes and actions of
the District, and actively encourages public input and involvement in the District's
decision-making process and other activities.
General Department Emphasis for 2003-2004
Maximize the general public's awareness and understanding of the District, its goals, and
its activities, employing a variety of means and methods to reach all communities served
and other target audiences. Implement the top priorities of the District's legislative plan
and protect the District's current funding structure. Recruit and train new volunteers;
maintain existing volunteers and docents by offering enrichment opportunities to provide
further education and training that enhances and retains volunteer involvement. Provide
District materials and information regarding the proposed coastal annexation to
community members and public officials, both in the San Mateo County coastside
communities, and within the existing District,to ensure full knowledge and
understanding of the District, its programs and activities.
Staff Resources
(Regular, full-time positions, unless otherwise indicated)
Public Affairs Manager
Community Programs Supervisor
Public Affairs Specialist
Volunteer Programs Coordinator
Docent Programs Coordinator
Administrative Assistant
Interpretive Aide(2/3-time)
Public Affairs Intern(2 part-time, 1,400 total hours)
Page 19
0 0 2 03-2 04
General Public Information and Outreach
Objective
To generate additional support among opinion leaders, key policymakers, and the general
public for District acquisition, preservation, restoration, and interpretive education
projects, including coastal annexation, by increasing the positive perception and
awareness of the District's mission, objectives, accomplishments, programs, and effective
management of public lands and financial resources.
Key Projects
I. Coastal Annexation—Implement next phase of comprehensive outreach plan to
support the LAFCo application and processes. Schedule briefings and
presentations to local, elected officials; schedule and present at editorial board
visits; seek and obtain key endorsements; assist with public hearings as needed.
Develop new public information materials, and update coastal annexation section
of the web site as needed. Distribute District materials and information to the San
Mateo County coastside communities to increase their knowledge and
understanding of the District, its programs, and activities.
2. 30a`Anniversary Book—Complete production of and promote the District's first
trail guide. Develop and assemble graphics and photographs to complement the
book's text; work with designer/typesetter, cover artist, and coordinate with
publisher/distributor for book production. Provide media, graphics, and event
planning support to distributor to implement promotional plan for the book.
3. Web Site Improvements—Develop and implement the District's first online
system for public use to access information and reservations for scheduled
Outdoor Activity programs. Create comprehensive new site section for District
docents. Develop and support web site sections for Sierra Azul/Bear Creek and La
Honda Creek Master Planning projects. Develop enhanced maintenance plan and
posting protocol.
4. 300`Anniversary Celebration -Develop commemorative materials, and
incorporate 30a' Anniversary theme into Community Programs Activities,
Outreach Programs, and District Publications. Work with Board and staff to fully
utilize regularly planned events and activities to celebrate the District's 30-year
anniversary. Use District publications to highlight 30 years of success in open
space preservation. Coordinate staff and other key participants for planned
activities.
5. Media and Outreach Tool Design,Development-Redesign District media
database; evaluate, research, and identify best database and delivery systems to
ensure effective media and organizational outreach/communications. Create a
I,
Page 20
graphics/image library, and work with a corps of photo volunteers to obtain
digital images of District lands and activities. Develop a plan, with librarians, for
obtaining priority images and for maintaining these archives for optimal staff
access and use. Update all records in media, organizations, and government
databases. Train staff on proper use of new media and outreach tools.
Other Projects and Activities
1. Continue efforts to integrate the Workplace Enhancement Plan methods into the
daily activities of the Public Affairs Department.
2. Continue to update web site preserve maps, online newsletter issues/annual report.
Ensure consistency and functionality throughout site; make other improvements
as needed.
3. Provide media and community outreach support for Master Planning activities.
Work with planning staff in support of Sierra Azul/Bear Creek Redwoods and La
Honda Creek preserve master planning projects, and El Corte de Madera Creek
Preserve Trail Plan changes. Utilize community programs to raise public
awareness, gather public use data and information.
4. Working with the Legislative, Finance, and Public Affairs Committee, develop
and conduct a Visitors' Satisfaction survey.
5. Develop protocols and provide media and public communications training for all
staff/interested Board members.
6. Provide media and other support, as needed,to support District efforts to obtain a
full clean-up of toxins and a tidal restoration at the Moffett/NASA property
referred to by the Navy as"Site 25."
7. Complete production of the District"Good Neighbor" brochure or manual for
distribution to property owners with land adjoining District preserves.
S. Assist the Planning and Operations Departments in educating the public regarding
appropriate preserve and trail use, modifying and updating publications to reflect
policy or rule changes, as needed, and responding to associated public and media
requests for information.
9. Respond quickly to media, and promote regular media coverage of District
activities and accomplishments. Conduct editorial board visits and reporter
briefings; place pro-active, positive feature stories, and work to place editorials,
where appropriate.
10. Work with the Planning Department to create new site maps for preserve
brochures, and continue updating, producing, and distributing existing site maps,
I
Page 21
brochures, and other collateral materials. [Incorporate new GIS information to
render topographic and other information more user friendly for the public],
11. Develop a strategic schedule of community presentations and displays, involving
managers, Board, and staff in these presentations. Participate in the peninsula's
Earth Day festival.
12. Produce the District's quarterly newsletter, Open Space Views, and continue to
update its mailing list; continue mailing two issues per year, including annual
report,to coastside residents. Publish a District 2002-2003 Annual Report.
13. Create new contents for the new District exhibit for display at various meetings
and events.
Page 22
2003-2004
Legislative, Funding,and Organizational Relations
Objective
To carry out the high priority elements of the District's legislative plan and to inform
other public agencies and private organizations about the District's activities and goals.
Key Projects
1. Property Tax Funding—Work with the District's legislative delegation and
Sacramento-based lobbyist to maintain and protect the District's current
percentage share of property tax from a detrimental reallocation. Work closely
with other governmental agencies to immediately address funding reduction
proposals.
2. State Legislation—Work with the District's legislative advocate and with
legislators and their staff to sponsor and support the Board-approved Legislative
Program. Seek coordination and support from other agencies and entities.
3. Seek Regional Funding—Work with the Bay Area Open Space Council and
others to develop and/or support potential regional, state, or other alternative
funding mechanisms, such as legislation creating a new transportation fund for
clean water.
4. Clean-up of Mt. Umunhum-Work with members of Congress and State and
local agency leaders to develop and implement a strategy to ensure the Army
Corps of Engineers begin work applying newly allocated"Formerly Used
Defense Sites" Federal funding toward clean up of the former Almaden Air Force
Station at Mt. Umunhum in the Sierra Azul Open Space Preserve, which was
named by Congress as a top priority project, utilizing the positive momentum
built by recent outreach events at Mt. Umunhum.
Other Projects and Activities
1. Continually review and, working with legal counsel, analyze legislation,
determine recommended District positions on bills, and take appropriate action, if
any, on bills.
2. Work with legislators, legislative committees, state and federal administrators,
other agencies, private organizations, and interested citizens to provide
information and to lobby regarding state legislation and specific local issues.
3. Support federal, state, or local legislation that will benefit the District.
Page 23
4. Provide support and services for specific District requiring projects irin legislative
P q g
support, such as grant applications and regional and state awards. Obtain letters of
support for grant applications, such as Habitat Conservation Fund and Wildlife
Conservation Board grants.
5. Plan and conduct a V.I.P. tour of the San Mateo County preserves, featuring
coastside planning presentations, and invite elected officials and representatives
of sister agencies.
6. Plan or co-plan, with the Ridge Trail Council, a celebration of the completion of
the Jacques Ridge staging area and Ridge Trail dedication in Sierra Azul Open
Space Preserve.
7. Maintain contact, and exchange information with other organizations and
agencies. Cooperate on special projects with organizations such as the regional
Bay Area Open Space Council, and participate in special events, such as
conferences and seminars, to keep District staff and the Board informed of current
issues.
8. Continue to provide staff support to the Legislative, Finance, and Public Affairs
Committee, and work as needed to develop District positions on and involvement
in statewide open space issues.
9. Provide a District presence in key legislative activities, meetings, and conferences
in Sacramento, directly and/or with the District's legislative advocate.
Page 24
2003-2004
Community Programs
Objective
To serve and involve a diverse range of community members and District staff in meeting
the community needs of enjoying and understanding open space, and supporting District
staff in achieving the District's objectives by providing high quality, ecologically
sensitive public programs that involve community members as volunteers, inspire
stewardship of open space, and support the acquisition, preservation, and restoration
objectives of the District.
Key Projects
1. Community Programs Vision—Complete an internal 5-year Community
Programs review, which will help guide the current and future community
programs in support of the overall objectives of the District. With input from
staff, Board, and community members, the study will develop a vision that
appropriately supports, expands, and strengthens Community Programs.
2. Docent/Volunteer Program Development—Recruit and train new Trail Patrol,
Outdoor Education Leaders,Nature Center Hosts, and Crew Leaders, increasing
the interpretive, resource management, and community outreach efforts of
Community Programs. Continue enrichment opportunities that expand the depth
and breadth of interpretive knowledge of docents, allowing for higher quality
visitor experiences, a richer and more rewarding docentprogram, and an increase
P
in the activities offered to the District's unique and varied user groups.
3. Support Resource Management Projects—Increase the volunteer support of the
District Resource Management program by working with staff to schedule,
conduct, and evaluate a sustainable number of resource management projects.
Identify and recruit individuals and/or groups that can become involved with the
District as new Preserve Partners volunteers.
4. Interpretive Program Development—Develop appropriate family and youth
interpretive activities that educate, enhance understanding of the District, and
increase involvement of the community. Research and develop alternatives for
providing Outdoor Education Leaders for the Spaces and Species program, and
methods of removing barriers to participation of underserved communities in
current and future District Outdoor Education programs.
Other Projects and Activities
1. Adopt and distribute a revised"Volunteer Involvement Program Guide" (formerly
known as"Volunteer Handbook").
2. Revise the"Become Involved in Your Open Space"volunteer brochure.
Page 25
f
3. Recruit and train docents and volunteers and provide public information a
P P bout
volunteer programs, projects, and events through regular newsletters.
4. Coordinate monthly volunteer service projects and special group volunteer
projects. Conduct an"Earth/Trail Days" event.
5. Conduct a broad range of public interpretive programs on open space preserves,
encouraging docents to conduct programs at less-utilized preserves.
6. Coordinate the volunteer Trail Patrol and Crew Leaders programs, and provide
ongoing training for these volunteers.
7. Replace, as needed, and train new monitors for District easements-with an
emphasis this year on monitoring agricultural leases in coordination with the Land
Acquisition Department.
8. Develop and implement an evaluation process for Outdoor Activity Docents and
Trail Patrol volunteers. Evaluation provides opportunities to raise quality of
visitor experiences, identifies needed areas of additional training or enrichment,
ensures compliance with all policies, procedures, regulations, and laws, and
allows for more effective management and development of the docent and
volunteer programs.
9. Maintain the artifacts and furnishings in the historic Grant Cabin.
10. Maintain and operate the David C. Daniels Nature Center. Complete the
expenditures of the $12,000 POST grant.
11. Increase communication/trainings for field staff involved with Community
Programs.
12. Continue to implement the District's Spaces and Species program.
13. Coordinate volunteer trail counts at El Corte de Madera Creek S Open ace
P P
Preserve to provide information for the erosion control and sedimentation plan.
14. Arrange, publicize, reserve spaces for, and work with field staff to support the
following community programs, including:
■ Fremont Older House and Garden Tours(Spring '03)
(Probable)Halloween Event(Fall '03)
■ Family Outdoor Discovery(Year Round)
• Youth Outdoor Discovery (Year Round)
i
Page 26
ADMINISTRATION DEPARTMENT
Programs
A. Administration
B. Human Resources
C. Legal Services
To Implement the
BASIC POLICY OBJECTIVE:
Administers the affairs of the District on behalf of the public so as to maximize
accomplishment of the goals and objectives of the District within existing financial, legal
and other constraints.
General Program Emphasis for 2003-2004
Continue to support the District-wide efforts for improving supervisory, leadership, and
communication skills among all staff, including opportunities for employee input, in
order to enhance employee morale and the District's work environment. Foster staff
participation in carrying out the District's short and long-term goals and objectives.
Maintain the District's viability as an open space acquisition and management agency.
Work toward potential expansion of the District's boundaries to include coastal lands in
San Mateo County.
Staff Resources
(Regular, full-time positions unless otherwise indicated)
General Manager
Assistant General Manager
General Counsel (66.67%time)
Controller(25%time)
Administration/Human Resources Manager
Attorney
Management Analyst—Human Resources
Management Analyst—Administration(vacant)
Senior Administrative Assistant
Senior Accounting Specialist
Administrative Assistant
Receptionist
Network Specialist(70%time)
0
AccountingClerk 80/o time
( )
Page 27
2003-2004
Administration
Ob'e� ctive
To provide overall coordination, direction, and administrative foundation for all District
activities so as to maximize the accomplishment of the Board's policies and directives, to
implement the Action Plan, and to maintain the District's viability as an open space
acquisition and management agency.
Key Projects
l. Coastal Annexation— Coordinate the efforts of the Board, consultants, and staff
to work toward completion of the annexation of the coastal lands in San Mateo
County. Work with all departments to examine the timing of the coastal
annexation, and assess the related impacts on staffing and resources.
2. State Budget Process—Closely monitor the State budget process for any impact
on the District and work with other appropriate agencies and our legislative
advocate to minimize, to the extent possible, the budget impact. Make
recommendations to the Board in response to any anticipated revenue impacts as a
result of the state budget deficit, including possible District budget reductions.
3. District Funding—Continue to provide multi-year information/scenarios on
District's long-term finances, including bonded indebtedness and cash flow, and
to address the need to rely on the availability of grant funds for major
development projects. Pursue alternate sources of secure additional funding to
meet acquisition and open space management needs, including possible bond
issuance.
4. Records Management Program—Prepare a plan and continue implementation
for permanent storage, or record destruction, of all District records as permitted
by law. This will include a database showing which records are held by each
department and include a time-line for retention and/or destruction of such
records.
Other Projects and Activities
l. Continue to foster a management team approach for overall management of the
District's activities.
2. Provide financial management and accounting services, including investment of
temporarily idle funds, compliance with Government Accounting Standards.
Assure compliance with Purchasing Policies through review of all purchases and
ongoing education of staff.
Page 28
3. Perform administrative and legal obligations as required by State law.
4. Oversee coordination of equipment/infrastructure needs at the main office.
5. Update Action Plan; coordinate program evaluations for Action Plan progress.
6. Prepare, monitor, and revise annual budget, as necessary. Coordinate
ini i n Adm strat o and Budget Committee meetings.
7. Coordinate preparation and distribution of all materials for Board's regular and
special meetings.
8. Involve the Board of Directors in planning of the annual special Board meeting to
be held as part of Board's Good Neighbor Policy.
9. Administer and update various risk management components, including training
and other proactive processes in conjunction with the CAJPIA.
10. Continue to upgrade the District's network computer system to increase efficiency
and reliability; expand day-to-day technical support to include both field offices;
and continue to assess system, develop resources, and manage technological
change and improvements. Provide ongoing computer training to staff at all three
offices.
11. Work with other departments to fully utilize the 15-plus databases that contain
information that is shared by multiple departments.
12. Develop and maintain Board and staff policy and procedure manuals.
13. Continue to use recycled products,whenever feasible, in accordance with the
purchasing policy.
14. Provide for ongoing web support.
Page 29
2002-2003
Human Resources
Objective
To provide coordination and direction for human resources activities so as to enhance the
overall quality and effectiveness of the District's work environment for all employees of the
District.
Key Projects
1. Workplace Enhancement Plan—Continue to coordinate, monitor, and support
the Workplace Enhancement Plan activities. The Plan consists of methods for
improving communication among all employees and management staff,
increasing employee input; enhancing management, supervisory, leadership, and
communication skills; and establishing a greater emphasis on people management
versus task management.
2. Personnel Policies and Procedures Manual—Complete the re-write of the
Personnel Policies and Procedures Manual for Board approval, including hiring
procedures and exempt status policies. Facilitate an employee input process with
employees from each department.
3. Performance Standards—Review and assess the newly implemented
supervisory and performance standards. Assist all departments with timely and
equitable evaluations.
4. Labor Negotiations—Complete negotiations and implement new contract with
SEIU Local 715.
Other Projects and Activities
1. Plan and conduct recruitment processes for all position vacancies in order to fill
vacant positions as soon as possible. Ensure consistency in hiring procedures.
Provide a comprehensive new employee orientation for all new employees.
2. Administer compensation and benefit programs for all employees.
3. Provide human resources support and employee or labor relations services to all
departments. Maintain positive and productive working relationships with SEIU
Local 715 and non-represented employees.
4. Assess training needs, identify training resources, and schedule in-house training
programs as needed to develop and improve leadership, management,
supervisory, communications skills, and risk management skills.
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5. Coordinate, plan, and organize the annual staff recognition event on behalf of the
Board. Oversee the staff activities("Fun") committee. Coordinate and plan other
staff events as needed.
6. Promote and oversee the District's safety program.
7. Continue expanded utilization of the new E RIS database system with applicable l
payroll functions to eliminate duplicate processes.
Page 31
2003-2004
Legal Services Program
Objective
To provide timely legal services to the Board and to all District Departments;to advise and assist
the Board and staff in developing and implementing District policies, regulations, and
ordinances, and in accomplishing District projects in accordance with law.
Key Projects
1. Real Property -Provide legal advice concerning District real property matters, including
acquisition, disposition, title and encroachment issues, easement issues and permits to
enter District land. Anticipated major projects include:
Claims and Litigation- MROSD v. Wozniak(litigation concerning an encroachment at
Bear Creek Redwoods Open Space Preserve); resolving title issues concerning Dennis
Martin Road (Thornewood Open Space Preserve). Completion of Guadalupe River
Watershed LARDS process; advice concerning resolution of sedimentation issues at El
Corte de Madera Open Space Preserve.
Other Projects- Assist Acquisition and Planning Departments in pursuing global
solutions to streamline the acquisition and planning process, including a Memorandum of
Agreement with Santa Clara County to identify acquisitions which are exempt from the
requirements of the Subdivision Map Act, and a Memorandum of Agreement with San
Mateo and Santa Clara Counties identifying acquisitions which are consistent with the
Counties' planning requirements; continue work on development of a permit fee policy to
recoup costs for issuance of permits to enter or use District land and for other District
services; continue work on development of a procedural manual for use in resolving
encroachments.
2. Risk Management—Provide advice and monitor current claims and litigation against the
District; represent the District's interests in insurance and JPIA coverage matters; provide
oversight of matters handled by outside counsel.
3. Human Resources -Assist in carrying out labor relations functions; provide legal advice
on personnel matters. Anticipated major projects: Continue to advise on update of
District's Personnel Policies and Procedures Manual; assist in negotiation and
implementation of successor agreement to current Memorandum of Agreement between
the District and SEAT Local 715; continue to assist in implementing the legal aspects of
the Workplace Enhancement Plan.
4. Coastal Annexation Project- Anticipated major projects: Continue to provide advice
concerning legal requirements applicable to coastal annexation, primarily in the LAFCo
and CEQA process; review the Final Environmental Impact Report, LAFCo application,
and other related project documents.
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5. Operations - Advise on the update of the Field Operations Manual; assist in
development of Cooperation Agreements for provision of law enforcement and
emergency services with sister agencies.
Other Projects and Activities
l. Provide legal research concerning historic parcels and chains of title to assist in resolving
real property issues and in support of Planning and Acquisition projects.
2. Provide advice concerning legal requirements applicable to the District such as the
Brown Act, conflict of interest laws, election law, and the California Environmental
Quality Act.
3. Assist Departments in bidding processes and contract administration for public works and
professional services contracts.
4. Prepare and review District legal documents such as contracts, leases, permits,
regulations and ordinances.
5. Represent the District's legal interests in matters involving other government agencies.
6. Advise the District on court rulings and legislation affecting the District and assist in
drafting and pursuing legislation proposed by the District.
Page 33
Regional Open S, ce
R-03-12 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-02
January 29, 2003
AGENDA ITEM 4
AGENDA ITEM
Adoption of Resource Management Five-Year Strategic Plan
GENERAL MANAGER'S RECOMMENDATIONS
1. Determine that the recommended actions are statutorily exempt from the California
Environmental Quality Act(CEQA), as set out in this report.
2. Approve the Resource Management Five-Year Strategic Plan and accept the associated
worktable.
BACKGROUND
In 1994, the Midpeninsula Regional Open Space District Board of Directors adopted a
comprehensive set of Resource Management Policies to serve as the foundation of the District's
resource management program (see Report R-94-91). During fiscal years 2000-2002, Planning
and Operations Department staff reviewed the policies and drafted a Resource Management
Five-Year Strategic Plan. In the summer of 2002, staff held three workshops with the Board to
discuss the draft Strategic Plan. On January 9, 2003, based upon Board input, staff reviewed a
revised plan that incorporated the Board's recommendation with the Use and Management
Committee. The Committee is satisfied with the revisions and have now recommended that the
Strategic Plan be forwarded to the full Board for approval with minor revisions.
DISCUSSION
The purpose of the Resource Management Strategic Plan is to identify and implement high
priority resource management goals for the next five years. This plan will be used to direct and
focus District staff on resource management activities, and specifically, will be used to guide the
development of annual resource management work plans for budget preparation.
The seven goals are:
1. Adopt a resource management planning process.
2. Develop a resource inventory mapping system using Geographic Information System
(GIS) and Global Positioning System(GPS) technology.
3. Prepare resource management plans for key open space preserves and high priority sites.
4. Protect and enhance natural biodiversity and habitat for special-status species of the
District's preserves.
5. Restore seriously disturbed, degraded sites to natural conditions including removal of
invasive non-native species.
330 Distel Circle * Los Altos, CA 94022-1404 * Phone: 650-691-1200
Fax: 650-691-0485 * E-mail: mrosd@openspace.org • web site: www.openspace.org
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton
R-03-12 Page 2
6. Protect resources through continued compliance with environmental regulations and
standards.
7. Use best management practices to protect natural resources.
A worktable of resource management activities has been developed to implement the Strategic
Plan over the next 5 years. Staff estimates that funding for the Resource Management Program
will need to increase at an average growth rate of 15 percent per year in order to accomplish the
projects described in the Strategic Plan. Additional permanent staffing for this Program is not
included in the budget growth projection.
CEQA COMPLIANCE
As a planning study, the Resource Management Strategic Plan is categorically exempt from
review under Guideline §15306 of the California Environmental Quality Act (CEQA). The
Strategic Plan is a study, involving, among other things, data collection and resource evaluation.
It does not commit the District to approval or funding of any specific project. Any project which
may eventually occur to implement any of the Plan's goals will be reviewed as required under
CEQA prior to implementation.
PUBLIC NOTIFICATION
An agenda of the Board meeting was mailed to a total of 136 individuals, organizations, and
agencies, interested in the resource management practices of the District.
Prepared by:
Cindy Roessler, Resource Management Specialist
Contact person:
Same as above
Attachments:
Exhibit 1 —Resource Management Five-Year Strategic Plan, January 2003
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
"SOURCE MANAGEMENT
FIVE-YEAR STRATEGIC PLAN
January 22, 2003
Draft
Summary
The purpose of the Resource Management Strategic Plan is to identify and implement high priority
resource management goals over the next five years to ensure the long-term protection of natural and
cultural resources on District preserves. This plan will be used to direct and focus resource management
activitiesand, specifically, will be used to develop resource management annual work plans and budgets.
The plan describes seven goals that will be the focus of resource management work over the next five
years and provides worktables describing the specific activities that will be undertaken to meet these
goals.
Several assumptions were made during preparation of the Strategic Plan. The first year under this plan
will be the fiscal year starting April 2003. To implement this plan over 5 years, we estimate we will
need an average of 15 per cent annual growth for materials, consultants, contractors, and staff time. The
growth projections will be met either by an increase or reassignment of budget funds and by gradually
adding new staff, or reassigning existing staff. These estimates are based on the overall level of effort
for all projected activities rather than on a goal-by-goal basis. In year one, the assumption is that fund
and labor requirements will not change from the current condition. Several of the activities in the
Strategic Plan are either ongoing or have been initiated in recent years. By including them in the
Strategic Plan, their ongoing priority is recognized and they will be coordinated with new activities.
The Board will approve and maintain District resource management policies, review and approve
periodic Strategic Plans, and set annual resource management priorities through the review and approval
of Action Plan and Budget.
The staff will implement Board-approved resource management policies and action plans using best
practices and up-to-date methods, and make daily decisions regarding resource management.
DRAFT Resource Management Strategic Plait Page I
RESOURCE MANAGEMENT FIVE-YEAR STRATEGIC PLAN
Introduction
The Resource Management Five-Year Strategic Plan contains seven resource management goals,which
are grouped into three general categories as shown in Table 1: planning, protection/restoration, and
other specific resource management practices. This strategic plan places an emphasis in the early years
on planning activities, which will provide important information and data on which to base subsequent
resource management decisions. The Strategic Plan will guide the preparation of the annual Action Plan
and Budget.
For each of the seven goals, specific implementation measures are listed for completion within the next
five years. Also, preliminary recommendations are made for staff roles and necessary tools (such as
training or equipment). In parentheses after each goal heading, a reference is made to the original
resource management policies.
The Planning and Operations Departments will be primarily responsible for the implementation of the
Strategic Plan. The Planning Department will gather the initial information and provide either
construction details for specific projects or guidance for overall preserve plans or District-wide
activities. Operations Department staff will implement specific plans and initiate projects in the field.
Many of the projects and plans can be incorporated into routine maintenance and operation. The
Resource Management Specialist will take the lead in developing specific resource management
practices.
Worktables will be prepared in response to the Strategic Plan, and will list specific projects to be
undertaken for each goal with a schedule indicating the estimated timetable. Resource management is
not an exact science. Some methods or techniques will be experimental. Adjustments are expected as
the program develops, especially in the later years when more information has been collected. Future
events such as land purchases or the potential coastal annexation may require modifications to this
Strategic Plan. This Plan is a working document that must have flexibility to respond to immediate high
priority needs such as responding to feral animal populations or new disease outbreaks. Actions taken
under this plan and written implementation measures and worktables will be revised as necessary.
Implementation of the Strategic Plan will require balancing resource management goals with other goals
of the District including acquisition, recreation,public safety, education and historic preservation.
When resource management goals potentially conflict with other goals, Board and staff will work
together to insure informed decision-making is consistent with the District's Basic Policy.
On an annual basis, staff will provide a written report and presentation to the Board summarizing
progress on the Strategic Plan for the previous year. This update will be in conjunction with the annual
Action Plan.
DRAFT Resource Management Strategic Plan Page 2
Background
In 1994, the Midpeninsula Regional Open Space District Board of Directors adopted a comprehensive
set of Resource Management Policies. These policies serve as the foundation of the District's resource
management program by outlining a wide range of goals and policies necessary to ensure the long-term
protection of natural and cultural resources on District preserves. In 1996, the Resource Management
Specialist position was created to coordinate the resource management program, placing particular
emphasis on goals related to ecological restoration and habitat management.
Over the past three years, a workgroup of staff from the Planning and Operations Departments met to
evaluate the District's progress in responding to the resource management policies, and to chart a course
for the future. In the five-year history of the resource management program, the District made great
strides in combating non-native invasive plants, initiating in-house Geographic Information System
(GIS) capabilities, controlling feral pigs, and developing a grassland management and monitoring
program, among many other accomplishments. The workgroup identified a need to expand the resource
management program to further address the challenges of managing and restoring complex ecosystems
as the system of open space preserves continues to grow.
The workgroup determined that the Strategic Plan should be used to guide the near-term growth of the
resource management program by:
• Outlining the District's highest priority goals and objectives related to resource protection;
• Establishing priorities for new projects, policies, and procedures;
• Guiding the development of annual work programs and budgets; and
• Identifying staffing needs necessary to achieve the District's resource management goals.
To develop the plan, the staff workgroup first ranked the Resource Management Policies in terms of
their importance in achieving a key component of the District's mission statement: "to protect and
restore the natural environment." Next, the workgroup evaluated the current resource management
program to identify existing resource management practices and projects that should be continued, as
well as current program needs. From these exercises, the workgroup developed the recommendations
contained in this draft and organized as seven resource management goals:
DRAFT Resource Management Strategic Plan Page 3
Table 1. Resource Management Goals
Five—Year Strategic Plan
PLANNING GOALS
1. Adopt a Resource Management Planning Process
2. Develop a Resource Inventory Mapping System Using Geographic Information
System (GIS) and Global Positioning System (GPS) Technology
3. Prepare Resource Management Plans for Key Open Space Preserves and High
Priority Sites to Address Specific Resource Management Issues or Critical
Issues
PROTECTION AND RESTORATION GOALS
4. Protect and Enhance Natural Biodiversity and Habitat for Special Status Species
of the District's Preserves
5. Restore Seriously Disturbed or Degraded Sites to Natural Conditions, Including
Removal of Invasive Non-Native Species
SPECIFIC PRACTICES
6. Protect Resources through Continued Compliance with Environmental
Regulations, Standards and Practices
7. Use Best Management Practices to Protect Natural Resources
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DRAFT Resource Management Strategic Plan Page 4
Goal 1
Adopt a Resource Management Planning Process
(Resource Management Policy 2.1)
Objective
• Take a broad-based approach to resource planning that identifies natural and cultural resources,
evaluates resource conditions, assesses resource management opportunities and constraints, balances
resource protection with public use, and analyzes the level of use and management that can be
sustained based upon District staff and funds.
Implementation
I. Create a Site Assessment Checklist for use on existing lands and when acquiring property or
entering into management agreements to identify issues that may affect use and management
including, but not limited to, opportunities and constraints for resource management and public
access. Include roads and trails among other Site Assessment Checklist topics.
2. Amend the District's Open Space Use and Management Planning Process to emphasize the need for
timely resource inventories and associated resource management planning and monitoring activities
to ensure that public use of District lands is compatible with long-term resource protection
3. Establish criteria to prioritize resource planning activities and determine when resource management
plans are developed through the master planning process and when they are more appropriately
developed as stand-alonersite-specific
o fans for exam le to address a priority issue such as
Pp p p Y
endangered species habitat protection.
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4. Prepare subject-specific resource management policies and guidelines as an integral part of the
tannin process. Work with the Board to identify and prioritize policies for development. Potential
planning Y p P p
topics include ecological succession/ ecosystem representation, Sudden Oak Death, agriculture,
grazing, fisheries and water quality, for example. Attention will be given to policies and guidelines
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that are deemed the highest priority by the Board.
5. Create procedures to facilitate inter-departmental coordination and determine the roles of planners,
the Resource Management Specialist and field staff in developing resource management plans and
guidelines.
DRAFT Resource Management Strategic Plan Page 5
Staff Roles and Tools
• Lead Staff—Planning Department will develop the resource management planning process,
guidelines, and procedures. Staff will utilize resource management consultants when appropriate.
• Supporting Staff—Acquisition and Operations Departments, including the Resource Management
Specialist and Area Superintendents, will review and advise on the amended planning process,
guidelines, and procedures.
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• Board of Directors—New or amended planning processes and guidelines will be presented to the
Board of Directors for review.
Work Products and Deliverables
• A comprehensive Site Assessment Checklist to identify planning, management, maintenance, safety,
and resource issues on District lands.
• Amended Use and Management Planning Policies.
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• Staff procedures to coordinate resource planning and management activities.
• Criteria to identify and prioritize need for resource management planning on District lands.
• A prioritized list of policies to be formulated.
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DRAFT Resource Management Strategic Plan Page 6
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Goal 2
Develop a Resource Inventory Mapping System Using
Geographic Information System (GIS) and
Global Positioning System (GPS) Technology
(Resource Management Policy 2.1)
The Planning Department has already started utilizing GIS and GPS technology in support of specific
planning and resource management projects. Including this goal in the five-year strategic plan
formalizes the application of GIS and GPS to the District's resource management program, and outlines
specific actions to develop a District-wide regional resource inventory.
Objectives
• Enhance the District's capabilities to utilize GIS as a tool to organize, analyze, and display regional
and site-specific information about the natural and cultural resources on District lands
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• Develop procedures to incorporate resource data into the District's GIS that are generated during
planning and resource management projects by staff or consultants; shared by other agencies; and
collected in the field with GPS.
Implementation
1. Using the California Environmental Quality Act(CEQA) initial study checklist as a guide, identify
GIS data needed to support planning and resource management decisions; prioritize data based on
the Five-Year Capital Improvement Program (CIP .
2. Research the availability of key natural and cultural resource data, and develop a plan to incorporate
them into GIS format. For example, convert paper maps from docent files or species surveys into
GIS format, download key GIS data from resource agencies, and require that consultants provide
relevant data in GIS format.
3. Compile the maps and data into a GIS Resource Inventory database. Organize the data layers into a
clearinghouse for use by all staff and eventually the public to access regional and site-specific
information about the District's natural and cultural resources.
4. Plot a series of 1:24,000 scale maps showing key natural and cultural resources on District lands.
(Potential GIS map layers include vegetation; sensitive plant and animal habitats; geology/soils;
hydrology; aerial imagery; cultural resources; non-native invasive species; Sudden Oak Death sites;
and areas rooted b feral pigs.)
Pgs.)
5. Provide training to staff to more effectively utilize GIS to analyze resource planning and
management issues. For example, use GIS terrain modeling to identify the potential for
sedimentation to occur in anadramous fish-bearing streams.
DRAFT Resource Management Strategic Plan Page 7
6. Develop and maintain a GIS Data Catalog to describe all of the data layers in the District's GIS, and
develop and maintain GIS metadata according to National GIS Data Committee standards to
document the District's data.
7. Develop a GPS Data Dictionary and a species observation form to facilitate collection of resource
data in the field by District staff. Coordinate GPS training to ensure that staff is proficient with GPS
mapping technology.
8. Coordinate with staff and consultants to ensure that resource information collected during planning
and resource management projects are compatible with the District's GIS. Digitize or otherwise
incorporate data into District's GIS.
Staff Roles and Tools
Lead Staff—Planning Department will develop and maintain the GIS resource database, produce the
resource maps, and coordinate training in the use of GIS/GPS mapping techniques.
Consultants—May conduct specific inventories for species or resources that are poorly documented;
will provide data in GIS format or in manner that facilitates entry into GIS.
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Necessary tools—GIS image processing software for scanning paper maps into GIS format, and a
Trimble GeoExplorer III GPS unit(s) for use by supporting departments to assist in collection of
resource data in the field.
Work Products and Deliverables
• Prioritized list of data needs.
• District-wide Resource Inventory Database containing data layers for geology/soils;
watersheds/hydrology; plant communities; sensitive plant/animal habitats; cultural resources; threats
to biodiversity; and recent aerial imagery.
• 1:24,000 scale map library displaying information from Resource Inventory Database.
• Data Catalog describing District's GIS data layers.
• Procedures manual for updating GIS database with new data(from consultants, resource agencies, or
GPS).
DRAFT Resource Management Strategic Plan Page 8
Goal 3,
Prepare Resource Management Plans for Key Open Space Preserves and
Other High Priority Sites
(Resource Management Policy 2.2)
Objective
• ,
Preserve the long-term integrity of the District's natural and cultural resources through the
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development of preserve or site-based resource management plans that address specific resources
and management needs.
Implementation
1. Work closely with consultants to prepare comprehensive resource management plans in conjunction
with the master plan projects that are underway for Sierra Azul, Bear Creek Redwoods, and La
Honda Creek Open Space Preserves.
2. Coordinate with Operations and Acquisition Departments to utilize the Site Assessment Checklist
shortly after lands are acquired to inventory significant resources, identify issues, and outline the
anticipated benefit of the identified resource management projects, including the potential impacts
that would result if resource management action is delayed or does not occur.
3. Based on criteria established in Goal 1, prepare a list of existing land in need of resource inventory
and assessment. Prioritize and set a schedule for resource planning to address issues. Update list
and schedule periodically.
4. Conduct resource studies or assessment projects such as road and trail assessments or vegetation
studies to facilitate resource management planning on District lands.
5. Prepare resource management plans for sites with high priority or urgent resource protection issues,
to supplement the existing preserve Use and Management plans. (Examples of priority resource
issues include potential sedimentation into El Corte de Madera Creek and habitat enhancement
within the Guadalupe River watershed.)
Staff Roles and Tools
• Lead Staff Planning Department will manage the master planning process; coordinate regional
resource inventory projects; and will prepare site-specific resource management plans. The Resource
Management Specialist will coordinate species-specific surveys. Planning, Operations, and
Acquisition Departments will utilize the Site Assessment checklist to identify urgent resource
protection issues or the need for further studies.
• Supporting Staff—Acquisition Department staff, the Resource Management Specialist, and area
superintendents will lend their expertise in preparing resource management plans,particularly
regarding the feasibility of implementing the plans.
DRAFT Resource Management Strategic Plan Page 9
• Consultants—Will assist staff in the preparation of master plans and may provide expertise on key
issues, or prepare inventories or Resource Management Plans.
• Board Committees will review Master Plans and Resource Management Plans prepared by staff and
consultants, and will make recommendations to the full Board of Directors. The full Board will then
approve final Master Plans and Resource Management Plans.
Work Products and Deliverables
• Resource Management Plans for Sierra Azul, Bear Creek Redwoods, and La Honda Creek Open
Space Preserves.
• Prioritized list of lands in need of resource inventory and assessment.
• Resource Inventory and Assessment reports for priority lands.
• District-wide vegetation classification maps.
DRAFT Resource Management Strategic Plan Page 10
Goal 4
Protect and Enhance Natural Biodiversity and Habitat for Special Status Plant
and Animal Species of the District's Preserves
(Resource Management Policies 4.3,5.2, 5.3,5.4)
Objectives
• Inventory, protect and enhance native populations of plants and animals to preserve the natural
biodiversity of the District's preserves.
• Inventory and map special status plant and animal species and their habitats at each preserve and
prepare habitat protection and enhancement plans for special status species on District lands.
As public access improvements are planned during the process described under Goal 1, the biodiversity
of the District's preserves will be assessed and protected. The mapping processes in Goal 2 will also
assist in biodiversity protection by mapping valuable wildlife habitats, such as wildlife movement
corridors, watering sources, and sensitive nesting areas; unique plant communities, such as wetlands,
serpentine grasslands and riparian corridors; and other special landscape features, such as cliffs and talus
slopes.
For purposes of this plan, native plants and animals are defined as those species that were present in the
Santa Cruz Mountains region of California prior to the large scale development of the American
continent by European humans after 1769. Generally, these native species are more integrated with
local natural conditions, support complex ecological systems and are more sustainable. Land
development and introduction of new species will continue in areas surrounding open space preserves,
therefore complete preservation of prior conditions is not always possible. An emphasis will be placed
on controlling those species that are invasive—those that take over large areas and reduce biodiversity.
At some locations, non-native species may be maintained on preserves where they provide an historic or
aesthetic value or otherwise meet the mission of the District. An example would be the historic
vineyards at Picchetti Ranch.
Enhancement is defined as an activity to increase the number of native species or the amount of their
habitat above existing levels. Enhancement activities are generally taken when disturbed conditions are
returned to natural conditions or when an opportunity is provided for increasing population numbers or
habitat area for rare species. A decision to increase a population must take into account the carrying
capacity of the land and the potential for effects on other species. The cyclical patterns of populations
must also be considered. A decision to introduce or reintroduce populations of rare species into a
currently unpopulated area will require review by the Board.
DRAFT Resource Management Strategic Plan Page l l
Implementation
1. Monitor the status of wildlife populations of significant value.
2. Protect sensitive biological areas.
3. Identify special status species and their habitats.
4. Conduct protection or restoration work to promote healthy special status species populations.
S. Monitor status of special status species and collect relevant information.
6. Provide training to staff on identifying and avoiding impacts to special status species.
Staff Roles and Tools
• Lead Staff—Resource Management Specialist will coordinate species surveys, habitat restoration,
and develop monitoring programs.
• Supporting Staff—Planning Department will prepare preserve-wide inventories and plans, and
incorporate wildlife and vegetation studies into resource management plans. Operations Department
field staff will assist in the collection of baseline data, implement restoration work, coordinate
contractors, and conduct monitoring.
• Consultants—May survey for special status species and make recommendations regarding habitat
protection and enhancement.
• Training—Will be provided to Planning and Operations Department staff on identifying and
avoiding impacts to special status species.
Work Products and Deliverables
• Monitoring programs for wildlife of significant value.
• Information tables, survey reports, and maps of special status species and their habitats on District
preserves.
DRAFT Resource Management Strategic Plan Page 12
Goal 5
Restore Disturbed or Degraded Sites to Natural Conditions, Including Removal
of Invasive Non-Native Species
(Resource Management Policies 3.1,4.2, 6,8.1, 9.1)
Objectives
0 Identify disturbed or degraded conditions that adversely affect watersheds and natural resource
biodiversity on existing preserves and new acquisitions.
0 Remove or control invasive non-native species on District lands
0 Restore sites to minimize the effects of erosion and to prevent the invasion of non-native species.
* Prevent or limit new outbreaks of invasive species.
Restoration is defined as restoring a site to natural conditions. This can either be to natural conditions
that existed prior to human disturbance, or could be conditions supporting diverse native plant and
animal species adapted to the existing features of the site.
Disturbed or degraded sites are those that have been altered so as to no longer support diverse native
plant and animal species in a sustainable manner.
Implementation
1. Inventory disturbed or degraded conditions of natural resources during acquisition and preliminary
Use And Management planning. These conditions can include, but are not limited to, former
structure sites, abandoned roads, off-road vehicle areas, illegal trails, dumpsites, quarries, gun
ranges, graded areas, and landings.
2. Determine priorities for restoration of currently identified disturbed or degraded areas on new
acquisitions, and newly discovered disturbed or degraded areas on existing preserves.
3. Monitor progress and analyze methods used in restoring sites through the use of pre-project and
post-project photographs and surveys. Adapt restoration techniques as necessary and apply
successful techniques to other sites.
4. Use education and enforcement to manage visitor impacts to natural resources.
5. Utilize restoration techniques to mitigate encroachments that have disturbed or degraded District
land.
6. Inventory invasive non-native species and continually monitor for new outbreaks.
DRAFT Resource Management Strategic Plan Page 13
7. Continue to control or eradicate non-native plants based on the Invasive Exotic Plant inventory
(Kan, 1997) and Monitoring of High Priority Weed Sites (Kan, 2001).
8. Determine feasibility of controlling populations of non-native, invasive species.
9. Continue the feral pig control program and coordinate a regional control effort with other public
agencies and District neighbors.
10. Follow guidelines for long-term weed control on all sites where invasive plants have been removed.
11. Continue use of prescribed fire as a management tool to reduce non-native plant populations.
12. Coordinate invasive control programs with neighboring property owners.
13. Work with the Weed Management Areas of San Mateo and Santa Clara Counties, the Santa Cruz
Mountains Bioregional Council, and other related agencies and organizations on regional invasive
species control efforts.
Staff Roles and Tools
• Lead Staff—Resource Management Specialist will coordinate restoration efforts and invasive
control, and serve as liaison with local agencies, organizations and neighbors.
• Supporting Staff—Field staff will implement restoration and control efforts, assist in identification
of disturbed or degraded sites, and monitor changed conditions primarily through the field staff s
Resource Management Days and by directing special work crews, such as volunteers and
contractors. The Planning Department will assist in identification of disturbed or degraded
conditions and sites, and prioritization, including regional efforts and GPS mapping. The
Acquisition Department will coordinate mitigation of encroachment-related degradation of natural
resources.
• Contract Labor, Consultants and Volunteers—Contract labor and consultants may design and restore
sites. Volunteers and other labor, such as the California Conservation Corps and California Youth
Authority, will be used to control invasive plants and perform other restoration activities.
Work Products and Deliverables
• Criteria for prioritizing restoration of disturbed and degraded areas.
• Lists of areas currently under restoration and successful restoration methods.
• Updated inventory of invasive species and feasible control methods.
DRAFT Resource Management Strategic Plan Page 14
I
Goal 6
Protect Resources through Continued Compliance with Environmental
Regulations and Standards
Resource Management� Policy Y 2.5)
Objectives
• Develop systematic procedures for evaluation and monitoring of projects pursuant to the California
Environmental Quality Act(CEQA) and where applicable, the National Environmental Policy Act
(NEPA).
• Conduct management and stewardship activities, and implement public access improvements
consistent with the California Stormwater Best Management Practice Handbook, published by the
State Water Resources Control Board.
0 Conduct management and stewardship activities, and implement public access improvements
consistent with the Bay Area 2000 Clean Air Plan (2000 CAP), prepared by the Bay Area Air
Quality Management District.
• Collaborate with resource agencies, environmental organizations, and local communities to develop
and implement resource protection practices.
Implementation
1. Monitor projects and activities and provide reports as necessary to comply with environmental
regulations,project mitigation measures, and permits.
2. Evaluate the effectiveness of resource protection standards and practices and adapt Best
Management Practices.
3. Utilize the GIS resource inventory database(see Goal 2) for baseline information when evaluating
the environmental effects of a project or activity.
4. Use the Site Assessment Checklist (see Goal 1) to identify resource protection issues.
5. Collect and update information regarding environmental issues that affect the region as well as
District lands.
6. Ensure that District staff receives training regarding environmental regulations and standards,
permitting requirements, and monitoring techniques.
DRAFT Resource Management Strategic Plan Page 15
Staff Roles and Tools
• Lead Staff—Planning Department will develop environmental review procedures and ensure that
public access improvements are planned and implemented consistent with environmental
regulations.
• Supporting Staff—Field staff will conduct management and stewardship activities in compliance
with environmental regulations and required mitigation measures.
• Board of Directors—Staff will present environmental (CEQA or NEPA) documents to the Board for
their certification as required.
Work Products and Deliverables
• Environmental permitting and procedures manual.
• Periodic training to staff about updates in environmental laws, regulations, and permit requirements.
DRAFT Resource Management Strategic Plan Page 16
i
Goal 7
Use Best Management Practices to Protect Natural Resources
Objective
Use Best Management Practices in all maintenance activities to support natural resource goals,
particularly to minimize road and trail erosion.
Implementation
1. Develop Best Management Practices for routine maintenance activities, including disking of fuel
breaks, road grading, and standards for trimming branches, removing trees, transplanting, and other
g g g g
vegetation management techniques.
2. Develop a maintenance plan for roads, trails, culverts, and other improvements at each preserve to
minimize erosion and sedimentation.
3. Periodically review Best Management Practices.
Staff Roles and Tools
Lead Role—Planning Department will coordinate development of the Standard Details and
Specifications Handbook. Operations Department
artment staff and the Resource ManagementSpecialist
will develop a field manual of Best Management Practices for routine maintenance and repair
activities and a maintenance plan for roads, trails, culverts, and other improvements at each preserve
to minimize erosion and sedimentation.
• Supporting Staff—Resource Management Specialist will advise staff on effects of various methods.
Operations Department staff will maintain roads and trails and will assist in the development of
specifications for public access improvements.
• Training—Field Staff will be trained in the implementation of Best Management Practices.
Work Products and Deliverables
• Standard Details and Specifications Handbook.
• Field manual of Best Management Practices for routine maintenance activities.
• Maintenance plan for roads, trails, culverts, and other improvements at each preserve.
i
I DRAFT Resource Management Strategic Plan Page 17
Resource Management Strategic Plan
Glossary of Terms
Biodiversity The full range of variety and variability within and among living
organisms,and the ecological complexes in which they occur; it
encompasses ecosystem or community diversity,species
diversity,and genetic diversity.
Data Catalog A reference document that describes all available data layers in
a GIS, including a summary of their source,scale,and intended
purpose.
Data Dictionary Information that describes features located in the field. This
description includes feature names,data type(point,line,or
area),attribute names,attribute types,and attribute values. After
being created on a computer,a data dictionary is downloaded
into a GPS and used to facilitate the collection of field data.
Degraded/Disturbed Sites that have been altered so as to no longer support diverse
native plant and animal species in a sustainable manner.
Enhancement An activity to increase the number of native species or amount
of their habitat above existing levels
Geographic Information System(GIS) A computer program used to store,analyze,and display spatial
information. Each geographic feature in a GIS is linked to a
database that contains information about that feature.
Global Positioning System(GPS) A constellation of 24 high-orbit satellites that provide position
coordinates to ground-based receivers. GPS receivers are used
to locate accurate positions in the field for navigation and
mapping purposes.
Invasive Species Plant or animal species that are not native,take over large areas,
and reduce biodiversity.
Metadata Detailed information about a GIS data file,including source,
scale,method of creation,date of creation,geographic extent,
coordinate system and projection,accuracy,reliability,and
other information.
Native Species Native plant and animal species that were present in the Santa
Cruz Mountains region of California prior to the large scale
development of the American continent by European humans
after 1769.
Restoration Restoring a site to natural conditions that existed prior to human
disturbance,or otherwise support diverse native plant and
animal species adapted to the existing features of the site.
Site Assessment Checklist A comprehensive checklist used to evaluate a property to
identify planning,management,maintenance, safety,and
resource issues.
Staff Roles Lead staff typically serves as project managers and carry the
necessary budget within their department. Supporting staff
serves on project teams or committees,or are involved on an as-
needed basis.
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DRAFT Resource MaoV/*mont Strategic Plan Page / u// January 22, 2003
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Implementation Actions Lead Year 1 Tasks Year 2 Tasks Year 3 Tasks Year 4 Tasks Year 5 Tasks
1. Using CEQA as guide,identify and Planning Organize existing GIS resource Maintain and update data catalog Maintain and update as new data Maintain and update as new data Maintain and update as new data
prioritize necessary resource data;develop layers and create data catalog& and metadata as new data are are added to GIS are added to GIS are added to GIS
list of target GIS data such as rare species metadata to describe them added to GIS
and cultural resources
2. Design a GIS Resource Inventory Planning Research availability of database Review GIS Resource Inventory for
Database to serve as the clearinghouse for models and modify as necessary additional revisions or gaps.
information about resources on District
lands
3. Incorporate regional and site-specific Planning Focus on watersheds,fisheries, Acquire GIS image processing Incorporate data from La Honda Incorporate data from Sierra Azul Continue populating GIS with
iformation about natural and cultural SOD,feral pigs,invasive plants, software and begin converting Creek Master Plan into GIS Master Plan into GIS Resource resource information as it is
.esources into GIS Resource Inventory and rare plants and animals paper maps from District files into Resource Inventory; incoroprate Inventory; incorporate data from collected in the field with GPS;
Database GIS format,starting with red-legged marbled murrelet study(if road assessment projects into GIS incorporate data from road
frog survey results(Seymore)and completed)into GIS assessment projects into GIS
rare plant inventory(Kan)
4. Plot and update 1:24,000 scale regional Planning Develop map templates and Complete resource maps and Update maps as new data are Update maps as new data are
resource maps;key layers include mapping standards; begin creating update as new data are collected in collected collected
geology,hydrology,vegetation,wildlife, maps field or shared by agencies
cultural/historic,non-native invasives
5. Coordinate GIS and GPS training for Planning Coordinate training in GIS software Coordinate with Operations to Purchase new survey-grade GPS Coordinate GPS refresher training if
staff upgrades for Planning staff Department to integrate GPS field unit to facilitate data collection necessary
data into GIS format
6. Develop and maintain GIS Data Planning Develop GIS Data Catalog Update Catalog as new data are Update Catalog as new data are Update Catalog as new data are Update Catalog as new data are
Catalog to describe the data layers in the collected collected collected collected
Disrict's GIS
I
7. Design GPS Data Dictionary and Planning Design GPS Data Dictionary and Finalize GPS field data collection
'evelop procedures to standardize develop procedures for field-based procedures
.)Ilection of resource information for use in resource data collection
GIS Resource Inventory
8. Coordinate with other agencies to Planning Join local GIS associations such as On-going On-going On-going On-going
acquire&share regional resource data BAAMA and SCGIS and attend
meetings and workshops
DRAFT Resource Management Strategic Plan Page 1 of 1 January 22, 2003
Implementation Actions Lead Year Tasks Year 2 Tasks Year 3 Tasks Year 4 Tasks Year 5 Tasks
1. Prepare a comprehensive resource Planning Begin development of resource Complete resource element for La Complete resource element for the Initiate next Master Plan. Continue next Master Plan.
management element for each Master elements for the Sierra Azul/Bear Honda Creek Master Plan. Sierra Azul/Bear Creek Redwoods
Plan project area. Creek Redwoods and La Honda Continue development of the Master Plan. Begin scoping
Creek Master Plans,which begin in resource element for the Sierra resource issues for next Master
FY02-03. Azul/Bear Creek Redwoods Master Plan project.
Plan.
2. Utilize the Site Assessment Checklist Acquisition, 1.Use checklist on existing lands 1. Use checklist on existing lands Incorporate data into GIS resource Incorporate data into GIS resource Incorporate data into GIS resource
on new land acquisition projects to Planning, and when acquiring property on and when acquiring property on Inventory Database Inventory Database Inventory Databasee
inventory significant resources and identify Operations entering into management entering into management
potential issues agreements agreements
2. Incorporate data into GIS 2. Incorporate data into GIS
resource Inventory Database resource Inventory Database
3. Using criteria established in Goal 1, Planning Develop preliminary priorities for Re-evaluate priorities based on new Re-evaluate priorities based on new Re-evaluate priorities based on new Re-evaluate priorities based on new
prioritize District lands in need of resource resource management planning on acquisitions and updated resource acquisitions and updated resource acquisitions and updated resource acquisitions and updated resource
management plans District lands inventories inventories inventories inventories
4. Conduct resource studies or Planning and Develop South Skyline area Develop Purisima-Mills Creek area Develop remaining Foothills area Complete assessment of road and
assessment projects to facilitate resource Resource vegetation classification map vegetation classification map. vegetation classification map. trail system on preserves loated in
management planning on Distroct lands. Management Begin conducting assessment of Continue assessment of road and watersheds with anadramous
road and trail system on preserves trail system on preserves located in fisheries
located in watersheds with watersheds with anadramous
anadramous fisheries fisheries.
5. Prepare resource management plans Planning Begin grazing monitoring plan at Prepare a resource management Prepare a resource management Prepare a resource management Prepare resource management
for sites with high priority or urgent Driscoll Ranch. Finalize plan to plan for Pulgas Ridge Open Space plan for El Corte de Madera Open plan for the next high-priority area plan for the highest-priority area
resource issues reduce potential sedimentation into Preserve,in conjunction with Use Space Preserve in conjunction with
El Corte de Madera Creek. Finalize and Management amendments,if Use and Management
plan to restore Clapper Rail habitat necessary amendments,if necessary
at Ravenswood.
DRAFT Resource Management Strategic Plan Page 1 of 1 January 22, 2003
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Implementation Measure Lead Year 1 Tasks Year 2 Tasks Year 3 Tasks Year 4 Tasks Year 5 Tasks
1. Monitor status of wildlife Resource Continue annual monitoring and cleaning of bluebird nest boxes. Add bluebird boxes if volunteers commit to their monitoring and maintenance.
populations of significant value. Management Continue annual deer counts and coordinate information with California Department of Fish and Game.
Collect and track information of special wildlife sightings,such as mountain lions.
2. Protect sensitive biological Resource Develop a pond monitoring program. Monitor ponds.
areas. Management
Continue monitoring Sudden Oak Death;implement precautionary actions;coordinate with other agencies.
Monitor Driscoll grazing.
3. Identify special status species Resource Resurvey potential rare plant Identify marbled murrelet habitat. Identify special status species on new acquisitions,per process developed under Goal 2.
and their habitats. Management locations identified during 2002
survey.
t. Conduct protection or Resource Develop avoidance or replacement Replace plants or relocate trails for
astoration work to promote Management methods for potential rare plant those rare plants,as identified in Kan
healthy special status species impacts identified in Kan 2002. 2002 surveys,for which impacts
populations. cannot be avoided.
5. Monitor status of special Resource Survey red-legged frog/amphibian Resurvey and evaluate rare plant Survey and evaluate red-legged frog Resurvey and evaluate rare plant Resurvey and evaluate red-legged
status species and collect Management locations identified in Seymour 1997 locations in Kan 2002. locations identified in Seymour 1997. locations in Kan 2002. frog locations identified in Seymour
relevant information. and determine if management of 1997.
ponds or visitor activities need to be
modified.
6. Provide training to staff on Resource Develop preliminary table on all Collect detailed info on steelhead Collect detailed info on redwood Train staff on marbled murrelet
identifying and avoiding impacts Management special-status species potentially and other special status species of forest species, in coordination with protection.
to special status species. occurring on preserves with range, riparian and wetlands areas. Bear Creek and La Honda master
plant community,flowering season. planning.
Note: All activities under this
implementation measure have Train staff on locations of rare plants Train staff on red-legged frog and
been moved one year further out and avoidance measures,per Kan anadromous fisheries protection.
to balance the workload in the 2002.
first year when no budget
crease is projected.
DRAFT Resource Management Strategic Plan Page 1 of 1 January 22,2003
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Implementation Measures Lead Year 1 Tasks Year 2 Tasks Year 3 Tasks Year 4 Tasks Year 5 Tasks
1. Inventory disturbed or degraded Planning Inventory grazing at Big Dipper Inventory erosion at Big Dipper. Confirm conditions and inventory any Inventory conditions as properties are acquired.
conditions during acquisition and additional resources at Driscoll
preliminary use and management Ranch.
planning.
Note: Some activities under this
implementation measure have been
moved one year further out to
balance the workload in the first year
when no budget increase is
projected.
?. Determine priorities for Resource Develop criteria for prioritizing Redrill front meadow at Rancho San Implement restoration of tree farm at
:storation of currently identified Management restoration of disturbed and degraded Antonio. Skyline Ridge.
disturbed or degraded areas on new areas.
acquisitions and newly discovered Drill seeding at Russian Ridge.
problems on existing preserves. Continue development of plan for
restoration of tree farm at Skyline Extend willow planting at Skyline
Ridge,and consider actions which Ridge.
can be taken now in currently farmed
areas of tree farm to prepare for
subsequent restoration.
Develop restoration plan for Williams
and Bartel properties in Sierra Azul
and Mills Creek.
Prepare list of areas currently under restoration and update annually.
Continue annual seed collection and seed increase program. Propagate native plants at Rancho San Antonio nursery.
3. Monitor progress of and analyze Resource Monitor progress of oak and shrub Monitor forest recovery at Bear Develop moniotoring plan for Driscoll Evaluate grassland management at
ethods at restoration sites through Management plantings at St.Joseph's Hill. Creek Redwoods. Ranch. Russian Ridge and RSA front
ne use of pre-project and post- with Operations Determine if replanting is necessary. meadow to determine future
project photographs and surveys. management.
Adapt restoration techniques as
necessary and apply successful
techniques to other sites.
4. Use education and enforcement Operations
to manage visitor impacts to natural (Rangers) Ongoing
resources.
5. Utilize restoration techniques to Resource Foothills grading.
mitigate encroachments that have Management,
disturbed or degraded District land. Acquisitions 1Bear Creek grading and grazing.
DRAFT Resource Management Strategic Plan Page 1 of 2 January 22, 2003
Implementation Measures Lead Year 1 Tasks Year 2 Tasks Year 3 Tasks Year 4 Tasks Year 5 Tasks
6. Inventory invasive non-native Resource Update Kan invasive species reports with new sightings and reprioritize control efforts,according to threat and potential for spread.
species and continually monitor for Management Monitor population and behavior of
new outbreaks. wild turkeys to determine if they are
adversely affecting native plant and
animals.
7.Continue to control or eriadicate Resource Continue control of invasive species according to priorities and annual schedule.
non-native plants based on the Kan Management
j 1997 and 2001 reports. Determine status of weevils on Conduct literature search of effects Conduct field study of effects of
yellow star thistle populations and of invasive plant removal on wildlife. invasive plant removal on wildlife.
release more weevils where this
strategy may be effective.
Determine feasibility of controlling Resource Develop annual schedule,
non-native, invasive species. Management recommend methods and priorities
for control of invasive plants.
8. Continue feral pig control Resource Implement new contract with trapper. Continue trapping, monitoring,and
program and coordinate a regional Management Convert mapping of pig rooting to coordination with other agencies.
effort. GIS base. Evaluate program for Inventory feral pigs in Foothills Area.
population changes. Encourage Determine if trapping program needs revisions.
adjacent agencies to conduct similar
trapping and monitoring programs.
9. Follow guidelines for long-term Resource Implement next phase of eucalyptus Continue control of acacia and broom Continue control of broom and acacia Continue control of broom and acacia Continue control of broom and acacia
weed control on all sites where Management removal and plant coastal scrub at at Mills Creek. at Mills Creek. Followup planting of at Mills Creek. Next phase of at Mills Creek. Followup planting of
invasive plants have been removed. Pulgas in eucalyptus removal area. coastal scrub at Pulgas in eucalyptus eucalyptus removal at Pulgas Ridge. coastal scrub at Pulgas in eucalyptus
Continue control of acacia and broom removal area. removal area.
at Mills Creek.
0. Continue use of prescribed fire Resource Monitor response of vegetation in Evaluate burning as a tool for non-
as a management tool to reduce non Management burn area on north end of Russian native control and restoration of
native plant populations. Ridge to assist in restoration of natural areas on other preserves.
native grasses and wildflowers.
Conduct mowing program for
comparison.
11. Coordinate invasive control Resource Distribute educational materials from Weed Management Areas to interested public and neighboring property owners.
programs with neighboring property Management Participate/sponsor yellow star thistle Review invasive plant outbreaks
owners. workshop with Weed Mangement along property lines and determine if
Area,and encourage participation of cooperation with adjacent land
Skyline neighborhood associations. owners feasible,particularly with
CalTrans.
12. Work with agencies and Resource Attend monthly meetings of San Mateo Weed Management Agency and relevant subcommittees.
organizations on regional invasive Management
species control efforts. Attend quarterly meetings of Santa Cruz Bioregional Council,contribute relevant information from District preserves,and serve on steering committee.
DRAFT Resource Management Strategic Plan Page 2 of 2 January 22, 2003
QOAL 6 Protect°Resou ` through Conttrtued Compllance with'EnAronmentalRegulatloOlis;18 lords and Practices
m
Implementation Actions Lead Year 1 Tasks Year 2 Tasks Year 3 Tasks Year 4 Tasks Year 5 Tasks
1. Develop systematic procedures for Planning Create and implement an Update and implement procedures Update and implement procedures Update and implement procedures Update and implement procedures
environmental review of District environmental permitting and
projects procedures manual with required forms,
applications and checklists
2. Utilize the Site Assessment Planning, Develop multi-departmental checklist Utilize checklist on new acquisitions Utilize checklist on new acquisitions Utilize checklist on new acquisitions Utilize checklist on new acquisitions
Checklist on new land acquisition Resource and on existing lands with priority and on existing lands with priority and on existing lands with priority and on existing lands with priority
projects. Management, resource issues resource issues resource issues resource issues
Operations
3. Evaluate the effectiveness of Planning, Create and implement a resource Monitor and evaluate resource Monitor and evaluate resource Monitor and evaluate resource
resource protection standards and Resource protection monitoring and evaluaion protection standards and practices and protection standards and practices and protection standards and practices and
practices,and adopt management Management, procedures manual modify accordingly. modify accordingly. modify accordingly.
�chniques as necessary to increase Operations
success
4. Collect and update information Planning On-going. On-going. On-going. On-going. On-going.
regarding environmental issues that
affect District Lands and the region.
DRAFT Resource Management Strategic Plan Page 1 of 1 January 22, 2003
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Implementation Measures Lead Year Tasks Year 2 Tasks Year 3 Tasks Year 4 Tasks Year 5 Tasks
1. Develop best for routine Resource Develop and implement Integrated Develop and implement BMPs for Develop and implement standards for Develop and implement standards for Combine BMPs into field manual.
maintenance activities including Management Pest Management Program for use disking of fuel breaks. Confer and road grading. Confirm that road branch trimming,tree removal, Evaluate effectiveness of BMPs.
disking of fuel breaks, road of herbicides and pesticides. Provide get agreeement with local fire grading BMPs are consistent with transplanting,working around wet
grading,and standards for staff with adequate training and marshalls and California Department water quality and fisheries concerns areas and other vegetation
trimming branches, removing equipment for implementing program. of Forestry on any revised fuel break of RWQCB,Calif. Dept. F&G,and management techniques.
trees,transplanting and other BMPs. Nat'l Marine Fisheries Service.
vegetation management
techniques.
12. Develop a maintenance plan Planning and Develop standard details and specs Develop standard details and specs Implement maintenance plan for Implement District-wide general plan for maintenance of
)r roads,trails,culverts,and Operations for erosion control. for culvert removal and replacement. Sierra Azul. roads/trails/culverts and specific plans for preserves with greater potential
other improvements at each for water quality and biological impacts.
preserve to minimize erosion Implement maintenance plan for El Determine other high priority
and sedimentation. Corte de Madera based on preserves for review of Implement multi-year phased approach to retrofits,including for Sierra Azul.
consultant recommendations, road/trail/culvert maintenance and
including retrofits where necessary. retrofits. Modify and incorporate new standards into the Handbook as necessary
Develop standard details and specs Modify and incorporate new
for restoration planting standards into the Handbook as
necessary
Identify human-generated debris(garbage,construction waste, hazardous wastes,etc.)and schedule removal on new properties,and as identified on existing properties.
Evaluate methods for discouraging dumping.
DRAFT Resource Management Strategic Plan Page 1 of 1 Januray 22, 2003
Regional Open S, ce
--------------------
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-03-11
Meeting 03-02
January 29, 2003
AGENDA ITEM 5
AGENDA ITEM
Approval of Mitigated Negative Declaration and Mitigati Monitoring Plan for Virginia Mill Trail
Repair Project at El Corte de Madera Creek Open Spac reserve
GENERAL MANAGER'S RECOMMENDATION
Approve the Mitigated Negative Declaration and Mitigation Monitoring Program in accordance with the
California Environmental Quality Act(CEQA), and adopt the CEQA and De Minimis Findings as set out
in this report.
BACKGROUND(see attached map)
The"El Nino"winter storms of 1998 caused unprecedented levels of damage to District roads and trails,
including the deposition of 8-10 feet of soil onto the trail surface of a 70-foot wide cutbank on the lower
portion of Virginia Mill Trail at El Corte de Madera Creek Open Space Preserve. Further down the trail,
high creek flows undermined the stability of the creek bank,resulting in a large slide that deposited mud,
rock, and debris from the surrounding slope into the perennial stream below. With the failure of the
slope,the trail was narrowed to 3-feet wide along a 1/3-mile segment,rendering the trail unusable for
recreational purposes.
The District was awarded two Federal Emergency Management Agency(FEMA) grants totaling approx-
imately$100,900 to repair the slides and reconstruct the existing unpaved trail. However, last year you
determined that the best course of action is to abandon and restore the damaged section and instead,
reopen a formerly closed logging trail that will lead to a new non-vehicular bridge over the creek. At
your May 24, 2000 meeting you tentatively amended the Trail Use Plan element of the Comprehensive
Use and Management Plan for El Corte de Madera Creek Open Space Preserve to permanently reroute
Virginia Mill Trail to avoid the damaged area(see Report R-00-71). At that meeting,you also authorized
staff to solicit bids to construct the project. At your June 28,2000 meeting the Use and Management
Plan amendments were made final (see Report R-00-86). In September 2000, staff requested a change to
the FEMA grant scope to allow the trail to be rerouted as approved by the Board. Approval was received
from FEMA.
The Planning Department budget for fiscal year 2002-2003 includes$144,200 for the project. In the last
eight months, staff has been working with a team of consultants to engineer the repairs for the project and
obtain the required permits. Construction documents are currently nearing completion. Due to the
project's proximity to natural waterways and its location within sensitive habitat, the project is subject to
various County and resource agency permits;before staff is able to apply for these permits, CEQA
review must first be completed. Staff expects to obtain permits for this project in the next few months,
and subsequently solicit bids to complete the repair work by the end of October 2003.
330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org *W-ai a=
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton
R-03-11 Page 2
On October 23, 2002, FEMA completed environmental review under the National Environmental Policy i
Act(NEPA), Ending that the project was not likely to cause significant impacts. Immediately afterwards,
staff reviewed the trail repair project under CEQA and determined that it merited further analysis.
DISCUSSION
District staff prepared an Initial Study and Mitigated Negative Declaration for the Virginia Mill Trail
Repair Project(for CEQA purposes, "the project"), which is provided under a separate cover as Exhibit
B. The Initial Study and Mitigated Negative Declaration found that a number of CEQA impact criteria
simply do not apply to the project due to the project site's remote location and the preserve's low-
intensity recreational character. The document also found that the project avoids many other impacts or
minimizes them to a less-than-significant level because of project specific factors such as District design
guidelines for drainage improvements, tree protection, and restoration.
Most notably,the Initial Study and Mitigated Negative Declaration found that the project would not
adversely affect biological resources or cultural resources because the incorporation of mitigation
measures into the project has reduced the impacts to a less-than-significant level. Please refer to the
Initial Study itself for further discussion.
Public Notification
A notice describing the project, the District's intent to adopt the Mitigated Negative Declaration,and this
public meeting was mailed on December 20, 2002 to owners and occupants of property contiguous to El
Corte de Madera Creek Open Space Preserve, as well as persons who had previously expressed an
interest in the preserve. This notice was also posted at the preserve in several locations, on the District
Web page, and submitted to the Clerk of San Mateo County to post for 30 days. The Mitigated Negative
Declaration and Initial Study were made available for public review at the District Administrative Office,
on the District Web page, and at the City of Los Altos and Town of Woodside Libraries. Therefore, all
public notice requirements of CEQA have been met.
Agency Notification
Prior to determining whether to adopt a negative declaration, the District is required to consult with
responsible agencies and agencies with legal jurisdiction over natural resources held in the public trust.
In response to this requirement, the San Mateo County Planning Department was provided with a copy of
the Mitigated Negative Declaration and Initial Study,thus giving them an opportunity to review and
comment. The U.S. Fish and Wildlife Service(USFWS) and the National Marine Fisheries Service
(NMFS)were also consulted in the process during their simultaneous preparation of a Biological Opinion
as part of FEMA's NEPA process for the project. Requirements from USFWS and NMFS were
integrated into the Mitigated Negative Declaration.
I The Mitigated Negative Declaration and Initial Study were also submitted to the State Clearinghouse of
the Governor's Office of Planning and Research, which handles the distribution of the report to all
appropriate State agencies including the California Department of Fish and Game, California State Parks
and Recreation, California Department of Forestry and Fire Protection, and California Department of
Transportation (Caltrans). The Clearinghouse review period closed on January 21, 2003.
Comments Received
As of this writing,correspondence has been received from Caltrans indicating they have no concerns, a
citizen concerned about permitting issues, and a planner with San Mateo County suggesting modification
R-03-11 Page 3
to the mitigation for special-status plants(See Exhibit Q. Staff contacted the citizen to clarify that the
CEQA process normally precedes the permitting process. The citizen stated that he appreciated the
clarifying information and that he no longer requested written response from the District. In response to
the comment from County Planning, staff has revised the Mitigated Negative Declaration to include the
suggested language in mitigation measure BIO-1 in Section IV(a), as follows(changes underlined):
BIO-1. Focused plant surveys for each species listed in Table IV(1) shall be conducted
prior to initial ground breaking to determine the species' presence or absence in areas
that would be disturbed by construction and earth movement activities. If any special-
status plant species are found, areas supporting the species shall be avoided, where
feasible. If a special-status plant specimen cannot be avoided, the work shall not start
within 30 feet of the specimen while a plan detailing on-site mitigation is developed
based on consultation with the appropriate agency, such as CDFG. Work within 30 feet
of the specimen may start once such plan has been approved as ready for implement-
ation. Areas proposed for re-vegetation and restoration may be included as part of the on-
site mitigation.
The responses did not include any substantial evidence that significant environmental effects might occur
despite the project revisions and measures included in the Mitigated Negative Declaration.
Mitigation Monitoring Program
In accordance with CEQA,the District has prepared a Mitigation Monitoring Program, which describes
the mitigation measures and monitoring process for the project(See Exhibit D). The Mitigation
Monitoring Program ensures that all adopted measures intended to mitigate potentially significant
environmental impacts will be implemented. The Board is being asked to approve the Mitigation
Monitoring Program.
Findings CE A
� li
Staff recommends that you make the following findings,based upon the Initial Study, Mitigated Negative
Declaration, Mitigation Monitoring Program,all comments received, and all substantial evidence in li ht
g
of the whole record presented:
1. Prior to approving the project that is the subject of the Mitigated Negative Declaration, the Board has
considered the Mitigated Negative Declaration and Initial Study, along with all comments received
during the public review process.
2. The Board determines that the Mitigated Negative Declaration and Initial Study reflect the District's
independent judgment and analysis.
3. The Board determines that the revisions made to the Virginia Mill Trail Repair Project, before the
release of the Mitigated Negative Declaration and Initial Study for public review, avoid the effects or
mitigate the effects to a point that clearly no significant effect on the environment would occur under
CEQA.
4. The Board finds that there is no substantial evidence in light of the whole record before the Board
that the proposed project, as revised,may have a significant effect on the environment.
I
R-03-11 Page 4
5. The Board adopts the attached Mitigation Monitoring Program, which it requires to be implemented
as an element of the Virginia Mill Trail Repair Project.
De Minimis Findings
State law requires that the California Department of Fish and Game collect filing fees to defray the cost
of consulting with other public agencies,reviewing environmental documents,recommending mitigation
measures, and carrying out other activities to protect public trust resources under CEQA(Fish and Game
Code 711.4). A project is exempt from this fee requirement if the CEQA lead agency finds that the
project is de minimis in its effect on fish and wildlife, with no potential for adverse impacts, including
adverse cumulative impacts on wildlife resources or wildlife habitat(14 Cal Code Regs §753.5). Since in
this case all project impacts can be mitigated to a less than significant level, thus avoiding adverse
impacts to fish or wildlife, staff recommends that you make the following de minimis findings:
The Board of Directors for the Midpeninsula Regional Open Space District,based upon the Initial Study,
Mitigated Negative Declaration, all comments received, and all substantial evidence in light of the whole
record presented, adopts the following findings of fact:
1. Project Title: Virginia Mill Trail Repair Project
2. Location: The project area is situated along a 3/4-mile segment of the Virginia Mill
Trail in the lower southwest corner of El Corte de Madera Creek Open
Space Preserve, a 2,792-acre public preserve just south of the Skyline
Boulevard (State Highway 35) between Star Hill Road and Bear Gulch
Road.
3. Nanze and Address Midpeninsula Regional Open Space District
of Project 330 Distel Circle
Proponent: Los Altos, CA 94022
4. County: San Mateo County
5. Project Description: The project consists of repairs along the E1 Nino storm damaged lower reach of
Virginia Mill Trail, an unpaved recreational trail located at El Corte de Madera Creek Open Space
Preserve in San Mateo County. The storm damage rendered a substantial segment of existing trail
unusable for recreational purposes. Federal Emergency Management Agency (FEMA) grants were
awarded to the District for the trail to be rerouted, thus restoring the damaged trail portion while
reopening a formerly closed logging road that will lead to a new bridge crossing. Project construction
will occur over an approximately eight to ten-week period. The project includes the following
components: (1) Constructing a low rock wall at the cutbank slump failure, to minimize small scale
soil sloughing and reduce maintenance; (2) Reopening and improving an existing %2-mile former
logging road to serve as a replacement trail. Improvements include installation of a new culvert
crossing along a spring-fed seasonal drainage and two ditch relief culverts; (3) Constructing a new
80-foot long pedestrian/equestrian/bicycle bridge, bridge abutments, and a 350-foot long, six-foot
wide bridge access trail; (4) Modifying the large woody debris accumulation immediately upstream
of the new bridge site, to reduce the potential for facility damage and ensure public safety; (5)
Closing and restoring the 3/4-mile damaged trail segment, including removal of several existing
culverts.
R-03-11 Page 5
6 An initial study was conducted to evaluate the potential for adverse environmental impacts;
7. Considering the record as a whole, there is no evidence before the Midpeninsula Regional Open
Space District that the proposed project will have the potential for an adverse effect on wildlife
resources or the habitat on which the wildlife depends;
8. The Midpeninsula Regional Open Space District does hereby, on the basis of substantial evidence in
the record,rebut the presumption of adverse effect set forth in 14 Cal Code Regs §753.5(d).
Prepared by:
Ana Ruiz, Open Space Planner I
Douglas Vu, ASLA,Open Space Planner I
Sandy Sommer,AICP/ASLA, Senior Planner
Contact person:
Sandy Sommer,AICP/ASLA, Senior Planner
Exhibits:
A. Project Area Location Map
B. Initial Study and Mitigated Negative Declaration(under separate cover)
C. Comments on Mitigated Negative Declaration
D. Mitigation Monitoring Program
EL CORTE DE MAMERA CREEK OPEN SPACE PRESERVE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Hiking Only Trails
Multi-Use Trails
Swett Road
0 Road-Width/Multi-Use Trails
sky/
e �
a j
N
o
9ia e`d�d
2200
4 / 2000
y G°ate 1.0 El Coil
e�a Mader' ., k Trail
4
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0.9 1.0 r�':r�id// San stone j Al 0•2 • QPOint
0 For`mation 1 2 !a`• ,r•
0.9 A r0
1 .5
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0. •a 2000 Point.c •tag\ 0.2 < r•^a
0.7 Rem 1.1 Q •r ,
0.3
t lion
Z t((IU I80 ' `.taJ 2200 0.8 0.4
1600 1J
0.3 �0.6 eh ` •\ •2000 _ 2000 ' 0.4 r
(CM08) °T 0.6• ~♦I. • .^ 106 ` O p(CM03)
p . o • r 0.3 (CM04)0.3
0.3
0.7 � �5� � • � 2uuu � �(��
1.4 a 1800 ` 0.3 on
a'' 0.5 1r if 0.9
r 04 1�✓ \ta♦0.3 j
�. V• lI� p 0.5
0.9 7, Cr3ssFuCica`\��
mander S<a ..F 0.4
0.2 ao°,j• cad
v �►. i Old Growth O 1.2 D
0.3 1400 'v 0.1 Redwood •m°ro .3 a
/ 1800 1 1. boa
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v io�R 1,2 I 1200 1. 2000B ,�♦ �/ �4� 0.2,00)
N `. �j�I 0�2 (CM06)
0.6
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1111 MiU rail OF1♦� awrence�,
1600'
(.
1400
800 '000
1600
PROJECT
LOCATION
0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 1.0
One Mile
Exhibit A: Project Area Location Map
R-03-11
Exhibits B, C, and D
Copies of these three exhibits and source documentation are available to be reviewed or obtained at the
MROSD Administrative Office, 330 Distel Circle, Los Altos, 650-691-1200.
Copies of just Exhibit B,the Mitigated Negative Declaration, are also available for review at the
following locations:
• Los Altos Library, 13 South San Antonio Road, Los Altos, CA, 94022,Phone: 650.948.7683
• Woodside Library, 3140 Woodside Road, Woodside, CA, 94062, Phone: 650.851,0147
The Mitigated Negative Declaration(Exhibit B)can also be viewed or downloaded free of charge, at
www.openspace.org.
EXHIBIT C
O l?J
v o �
NDED � � January 14, 2003
Sandy Sommer, AICP
Midpeninsual Regional Open Space District
330 Distel Circle
ENVIRONMENTAL Los Altos, CA 94022-1404
SERVICES
AGENCY Dear Ms. Sommer:
SUBJECT: Comments on Mitigated Negative Declaration j
for Virginia Mill Trail Repair Project,
Agricultural El Corte de Madera Creek Open Space Preserve
Commissioneri Sealer of
Weights & i4leasures Thank you for referring the above-cited environmental document to our office
for comments. Your assessment of the other planning permits that would be
required for the described project is correct (a Grading Exemption, a TPZ-CZ
Animal Control Development Review Permit) except that a Coastal Development Permit will
also be required. I have included the required applications.
I only have one comment on the Initial Study checklist: the response to question
Cooperative Extension. IV(a) (Biological Resources; Special Status Plant Species) indicated that the
impact would be less than significant with mitigation incorporation. The last
paragraph of the section indicated that mitigation incorporated into the project
for impacts to special-status plant species included the following: "If a special-
Fire Protection status plant specimen cannot be avoided, a plan detailing on-site mitigation shall
be developed based on consultation with the appropriate agency, such as
CDFG." The only question is what happens to that portion or element of the
LAFCo project while such a"plan"is being developed, reviewed and approved? I
would suggest that, similar to what would occur if an archaeological resource
were found, that particular element of the project be stopped and that work not
resume until the subject mitigation plan has been developed and approved as
I.ibrary ready for implementation.
Since all of the cited mitigation measures would be incorporated as conditions of
Ea.k Recreation of the above-cited applications, I would ask that the proposed
mitigation measure be revised to reflect my comments.
Manning 8z Building
i
PLANNI`v`G AND BUILDING
455 County Center. 2�`Floor•Redwood City,CA 94063 •Phone i 650) 16 --4161 •FAX (650)363-4,,119
Sandy Sommer
January 14,2003
Page 2
Other than that, I have no further comments and commend you on a well prepared and
comprehensive environmental document.
Sincerely.-
David olbrook, AICP
Senior Planner
DJH:kcd-DJHN0063 WKN.DOC
cc: Terry Burnes,Planning Administrator
Jim Eggemeyer, Development Review Services Manager
Robert Zatkin
140 Springdale Way 9 Redwood City, CA 94062
tel./fax(650)369-6462 • rszatkin(&sbcqlobal net
December 29, 2002
Board of Directors
MidPeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
MOPENNISULA REGOA OFEJtI
SPA E DISMIT
Members of the Board:
Attached is a copy of a Notice of Intent to Adopt a Mitigated Negative Declaration and Notice of
Public Meeting for"repairs and construction along the lower reach of the Virginia Mill Trail" in the El
Corte de Madera Creek Open Space Preserve. The construction component includes installation of
a new bridge across El Corte de Madera Creek. The notice contains a numbered list of project
components including item "(4) Modifying a large woody debris accumulation immediately upstream
of the new bridge site to reduce the potential for facility damage and ensure public safety"
Telephone inquiry to the California Department of Fish and Game (Department), Region 7
headquarters in Yountville, and discussion with the area fisheries biologist for the Department,
Patricia Anderson, has indicated that the District has not applied for a California Fish and Game
Section 1600 et. seq. permit(hftp://www.ca.blm.gov/GoidenQueen/fg-1600.htm), and that a Section
1600 permit is likely required for the referenced modification of the "large woody debris
accumulation". It is important to note that if the Department will not permit modification of the "large
woody debris accumulation", the proposed project may not be executable at the selected location.
The relevant Section 1601—Construction that Adversely Affects Wildlife Areas, states that:
(a) Except as provided in this section, general plans sufficient to indicate the nature of a
project for construction by, or on behalf of, any state or local governmental agency or any
public utility shall be submitted to the department if the project will (1) divert, obstruct, or
change the natural flow or the bed, channel, or bank of any river, stream, or lake designated
by the department in which there is at any time an existing fish or wildlife resource or from
which these resources derive benefit, (2) use material from the streambeds designated by the
department, or (3) result in the disposal or deposition of debris, waste, or other material
containing crumbled, flaked, or ground pavement where it can pass into any river, stream, or
lake designated by the department. If an existing fish or wildlife resource may be substantially
adversely affected by that construction, the department shall notify the governmental agency
or public utility of the existence of the fish or wildlife resource together with a description
thereof and shall propose reasonable modifications in the proposed construction that will allow
for the protection and continuance of the fish or wildlife resource, including procedures to
review the operation of those protective measures. The department's description of an existing
fish or wildlife resource shall be specific and detailed and the department shall make available
upon request the information upon which its conclusion is based that the resource may be
substantially a dversely affected. The p roposals s hall b e s ubmitted w ithin 3 0 d ays f rom t he
date of receipt of the plans, except that the time period may be extended by mutual
agreement. Upon a determination by the department and after notice to the affected parties of
the necessity for an onsite investigation or upon the request for an onsite investigation by the
affected parties, the department shall make an onsite investigation of the proposed
construction and shall make the investigation before it proposes 'any modifications.
(b) (1) Within 14 days from the date of receipt of the department' s proposals, the affected
agency or public L shall notify the department in wi whether the proposals are
acceptable, except inat the time period may be extendea by mutual agreement. If the
department's proposals are not acceptable to the affected agency or public utility, the agency
or public utility shall so notify the department. Upon request, the department shall meet with
the affected agency or public utility within seven days of receipt of the notification, or at a time
mutually agreed upon, for the purpose of developing proposals that are acceptable to the
department and the affected agency or public utility.
My impression is that the District must obtain a Section 1600 permit for the proposed modification of
"a large woody debris accumulation". The time frame for issuing a Section 1600 permit appears to
preclude holding the public meeting referenced in the Notice. I recommend that you instruct staff to
contact the Department to determine if a Section 1600 permit is required, and if so, that the
application process be initiated. If a Section 1600 permit is required it may be necessary to cancel
the noticed public meeting.
Please send me an expeditious written response to this letter indicating (1) if, following from this
letter, the Department was contacted by District staff concerning the need for a Section 1600 permit
for the subject project; (2) the determination by the Department concerning the need for a Section
1600 permit; and, (3) if a Section 1600 permit is required the revisions to the proposed project in
terms of timing and process that will be implemented by the District.
Sincerely,
Robert Zatkin
cc. Ann Powell, California Regional Water Quality Control Board—San Francisco Bay Region
Jon Ambrose, National Marine Fisheries Service
Patricia Anderson, California Department of Fish and Game
Regional Open SpNe
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Notice of Intent to Adopt a Mitigated Negative
Declaration and Notice of Public Meeting
VIRGINIA MILL TRAIL REPAIR PROJECT
PROJECT DESCRIPTION AND LOCATION: The project consists of repairs and construction along the
lower reach of Virginia Mill Trail, an unpaved recreational trail located at El Corte de Madera Creek Open
Space Preserve in San Mateo County.The 1997-98 El Niflo storms rendered a substantial segment of existing
trail unusable for recreational purposes. Federal Emergency Management Agency (FEMA) grants were
awarded to the District for the trail to be rerouted by reopening a formerly closed logging road that will lead
to a new bridge crossing and subsequently closing and restoring the damaged trail portion. Project
construction wiH occur over an approximately eight to ten-week period. The project includes the following
components: (1) Constructing a low rock wall at the cutbank slump failure, to minimize small scale soil
sloughing and reduce maintenance; (2)Reopening and improving an existing %-mile former logging road as
a replacement trail. Improvements include installation of a new culvert crossing along a spring-fed seasonal
drainage and two ditch relief culverts; (3) Constructing a new 80-foot long pedestrian/equestrian/bicycle
bridge,bridge abutments,and a 350-foot long, six-foot wide bridge access trail;(4)Modifying a large woody
debris accumulation immediately upstream of the new bridge site to reduce the potential for facility damage
and ensure public safety; (5) Closing and restoring the Y4-mile damaged trail segment, including removal of
several existing culverts.
SIGNIFICANT ENVIRONMENTAL EFFECTS: The Midpeninsula Regional Open Space District
(MROSD)has studied the effects of the project on the environment. The results of these studies are detailed
in the Mitigated Negative Declaration and Initial Study. The analysis finds that all potential environmental
effects are less than significant or, as identified for biological and cultural resources,can be mitigated to less
than significant by incorporation of mitigation measures. The project is not listed on the Hazardous Waste
and Substances Sites List as set forth in Government Code Section 65962.5.
PUBLIC COMMENT PERIOD: Begins Friday,December 20,2002 and ends Monday,January 20, 2003.
I
AVAILABILITY OF MITIGATED NEGATIVE DECLARATION:
Copies of the Mitigated Negative Declaration for review or purchase,including source
documentation: j
• MROSD Administrative Office, 330 Distel Circle, Los Altos.
Copies of the Mitigated Negative Declaration only:
• Woodside Library(3140 Woodside Rd.)and Los Altos Library(13 S. San Antonio Rd.)
• District website: www.openspace.ore.
COMMENTS ON THE MITIGATED NEGATIVE DECLARATION MUST BE RECEIVED BY 5:00
PM,JANUARY 20, 2003, in writing to: Midpeninsula Regional Open Space District, 330 Distel Circle,Los
Altos, CA 94022, Attention: Sandy Sommer or email to: ssommert ,00enspace.org. If you have comments,
you may also attend the public hearing described below.
PUBLIC HEARING: The Board of Directors intends to conduct a public hearing prior to the adoption of
the Negative Declaration on Wednesday, January 29, 2003, 7:30 p.m. at Board Room, MROSD
Administrative Office, 330 Distel Circle,Los Altos,CA 94022.
330 Distel Circle• Los Altos,CA 94022-1404•Phone:(650)691-1200
Fax:(650)691-0485 9 E-mail:mrosd@openspace.org•Web site:www.openspace.com
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz•Cenral Manager.L.Craig Britton
I
STATE-OF CAUFORNIA—BUSINESS.MALY TION AND HOUSING AGENCY ',RAY DAVIS
DEPARTMENT OF TRANSPORTATION
I I I GRAND AVENUE
P.O.BOX 23660
OAKLAND,CA 94623-0660
PHONE (510)286-5505 Flex your power.!
FAX (510)286-5513
Be energy efficient!
TTY (800)735-2929
January 6, 2003
SM-35-16.22
SM035065
SCH# 2002122104
Ms. Sandy Sommer
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022
Dear Ms. Sommer:
VIRGINIA MILL TRAIL REPAIR PROJECT — INITIAL STUDY/MITIGATED NEGATIVE
DECLARATION
Thank you for including the California Department of Transportation in the environmental review
process for the above-referenced project. We have reviewed the Initial Study/Mitigated Negative
Declaration, and we are satisfied that the proposed activities will not significantly impact the State
highway system.
Please call Rick Kuo of my staff at(510) 286-5988 if you have questions regarding this letter.
Sincerely,
TIMOTHY SABLE
District Branch Chief
IGR/CEQA
c: Katie Shulte Joung (State Clearinghouse)
"Caltrans improves mobility across California
MITIGATION MONITORING PROGRAM
VI RG I N IA MILL TRAIL REPAIR PROJ ECT,
EL CORTE DE MADERA CREEK OPEN SPACE PRESERVE
State Clearinghouse Number 2002122104
San Mateo County, CA
January, 2003
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022-1404
(650) 691-1200
EXHIBIT D
I
MITIGATION MONITORING PROGRAM CONTENTS
This mitigation monitoring program(MMP) includes a brief discussion of the legal basis and
purpose of the program, a key to understanding the monitoring matrix, discussion and direction
regarding noncompliance complaints, and the mitigation monitoring matrix itself.
LEGAL BASIS AND PURPOSE OF THE MITIGATION MONITORING PROGRAM
Public Resources Code (PRC) 21081.6 requires public agencies to adopt mitigation monitoring
or reporting programs whenever certifying an environmental impact report or mitigated negative
declaration. This requirement facilitates implementation of all mitigation measures adopted
through the California Environmental Quality Act (CEQA)process.
MONITORING MATRIX
The following pages provide a series of tables identifying the mitigations incorporated into the
Virginia Mill Trail Repair Project at El Corte de Madera Creek Open Space Preserve(the
project). These mitigations are reproduced from the Negative Declaration for the project. The
columns within the tables have the following meanings:
Number: The number in this column refers to the Initial Study section where the mitigation is
discussed.
Mitigation: This column lists the specific mitigation identified within the Negative Declaration.
Timing: This column identifies at what point in time, review process, or phase the mitigation
will be completed. The mitigations are organized in roughly chronological order
relative to the time of implementation.
Who will This column references the District department that will ensure implementation of
verify? the mitigation.
Agency/ This column references any public agency or District department with which
Department coordination is required to ensure implementation of the mitigation. California
Consultation: Department of Fish and Game is listed as CDFG. U.S. Fish and Wildlife Service is
listed as USFWS.
Verification: This column will be initialed and dated by the individual designated to confirm
implementation.
NONCOMPLIANCE COMPLAINTS
I
Any person or agency may file a complaint asserting noncompliance with the mitigation
measures associated with the project. The complaint shall be directed to the District's General
Manager in written form, providing specific information on the asserted violation. The General
Manager shall cause an investigation and determine the validity of the complaint; if
noncompliance with a mitigation has occurred, the General Manager shall cause appropriate
actions to remedy any violation. The complainant shall receive written confirmation indicating
the results of the investigation or the final action corresponding to the particular noncompliance
issue.
1
Verification
Number Mitigation Timing Who will Department (Date&
verify? or Agency Consultation
Initials)
REQU)IRE IN CONSTRUCTION DOCUMENTS, VERIFY
COMPLETION PRIOR TO START OF CONSTRtTCTION
Mitigations Mitigation incorporated into project for special-status plants Verify completion of
in section species: focused plant surveys Planning Operations (Resource
IV(a): BIO-1. Focused plant surveys for each species listed in Table IV(1) prior to start of Mgmt Specialist)
shall be conducted prior to initial ground breaking to determine the construction. If
species' presence or absence in areas that would be disturbed by perennial and shrub If special-status plant
construction and earth movement activities. If any special-status plant special-status plant species are present and
species are found,areas supporting the species shall be avoided, species are present and cannot be avoided,
where feasible. If a special-status plant specimen cannot be avoided, cannot be avoided, consult with CDFG.
the work shall not start within 30 feet of the specimen while a plan verify that the work does
detailing on-site mitigation is developed based on consultation with not start within 30 feet
the appropriate agency, such as CDFG. Work within 30 feet of the of the specimen, and that
specimen may start once such plan has been approved as ready for an on-site mitigation
implementation. Areas proposed for re-vegetation and restoration plan is prepared and
may be included as part of the on-site mitigation. implemented prior to
start of construction
within 30 feet.
Mitigation incorporated into project for special-status animal
species:
Marbled Murrelet:
BIO-2. No platform trees or mature second-growth trees greater than Identify trees to protect Planning Operations (Resource
32 inches dbh suitable for murrelet nesting shall be removed from the prior to start of Mgmt Specialist)
project area. construction. and/or Project Biologist
Cooper's and sharp-shined hawks: Verify project schedule Planning Operations (Resource
BIO-3. If feasible, schedule noise-generating construction activities to determine need for Mgmt Specialist)
between August 1 and February 1,outside the breeding season of onsite surveys and and/or Project Biologist
raptors. If construction occurs during raptor breeding season buffer zones prior to
(February through July),pre-construction surveys shall be conducted start of construction.
by a qualified biologist no more than 30 days prior to construction to Verify contractor is
determine if raptors are nesting in the project area. The biologist shall adhering to any
determine a suitable no disturbance buffer zone around the identified identified buffer zones.
3
Who will Department verification
Number Mitigation Timing (Date&
verify? or Agency Consultation
Initials) I
nesting tree and construction within the buffer zone shall be
postponed until all young are fledged.
San Francisco dusky-footed woodrat: Conduct woodrat nest Planning Operations(Resource
BIO-4. A qualified biologist shall conduct San Francisco dusky- surveys prior to start of Mgmt Specialist)
footed woodrat nest surveys prior to initial ground breaking to construction. If nests are and/or Project Biologist
determine the presence or absence of nests in areas that would be present and cannot be
disturbed by construction and earth movement activities. Avoid avoided, consult with Consult with CDFG if
disturbing woodrat nests by routing the trail and by staging CDFG regarding nests re present and
construction-related equipment and materials away from known nest relocation of nests. cannot be avoided,
sites. If avoidance of San Francisco dusky-footed woodrat nests is not regarding relocation of
feasible, consult with CDFG regarding the possibility of relocating nests.
the nests outside of the work area.
i
Mitigation Mitigation incorporated into proiect for cultural resources:
in section CULTJ. If archaeological resources are encountered during To be required by Planning
V(a) construction, every reasonable effort shall be made to avoid the Construction Does.
resources. If artifacts are found,the work shall stop in the area and Verify that Contractor is
within 30 feet of the find until a qualified archaeologist can assess the monitoring during
significance of the find.Project construction documents shall include construction.
a requirement that project personnel shall not collect archeological
resources encountered during construction. This measure is consistent
with federal guideline 36 CFR 800.13(a)for invoking unanticipated
discoveries.
CULT-2. The project shall incorporate the State CEQA guidelines To be required by Planning
under§15064.5(e) into the project construction requirements. Construction Does.
§15064.5(e)requires the following steps be taken should human Verify that Contractor is
remains be encountered: "No further disturbance shall occur until the monitoring during
County Coroner has made a determination of origin and disposition, construction
pursuant to State Health and Safety Code Section 7050.5 and Public
Resources Code Section 5097.98.The County Coroner must be
notified of the find immediately. If the remains are determined to be
Native American,the Coroner will notify the Native American
4
Who will Department verification
Number Mitigation Timing (Date&
verify? or Agency Consultation
Initials)
Heritage Commission (NAHC) within 24 hours, which will determine
and notify the Most Likely Descendant(MLD).The MLD may
recommend within 24 hours the means of treating or disposing of,
with appropriate dignity, the human remains and grave goods. In the
event of difficulty locating a MLD or failure of the MLD to make a
timely recommendation,the human remains and grave goods shall be
reburied with appropriate dignity on the property in a location not
subject to further subsurface disturbance."
i
i
5
I �
Regional Open S ce
1
R-03-16 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-02
January 29, 2003
AGENDA ITEM 6
AGENDA ITEM
Acceptance of Report on the District's 2001-2002 Legislate e Program and Adoption of 2003-2004
Legislative Program
GENERAL MANAGER'S RECOMMENDATIONS-
1. Accept the 2001-2002 Legislative Program Report, as attached to this report.
2. Adopt the 2003-2004 Legislative Program, as attached to this report.
3. Authorize the Board President and/or General Manager to submit correspondence on behalf of the
District to local, state and federal elected officials in support of, or in opposition to pending
legislation when the General Manager and General Counsel determine such positions to be in the
best interest of the District in order to effectively carry out District business and accomplish the
District purposes; provided that any such correspondence be copied to the full Board of Directors
as part of the next agenda packet and all such correspondence is reported to the Legislative,
Finance, and Public Affairs Committee on a periodic basis.
BACKGROUND
At the beginning of each two-year session of the California State legislature, staff prepares a draft
Legislative Program outlining the District's legislative priorities for Board review and adoption. These
priorities generally include protection of the District's percentage of property tax funding, possible
development and/or sponsorship of new legislation, and monitoring and taking support or oppose positions
on legislation that may have an impact on the District. Staff also prepares a report summarizing the
District's progress on the past Legislative Program for Board review and acceptance.
Staff discussed the Proposed 2003-2004 Legislative Program and the 2001-2002 Legislative Program
Status Report with the Legislative, Finance, and Public Affairs Committee (LFPAC) at its January 10,
2003 meeting. Both documents are attached to this report for Board review.
The major highlights of the 2001-2002 legislative session were the passage of Proposition 40, the Clean
Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act, in March of 2002, and
Proposition 50, the Water Security, Clean Drinking Water, Coastal and Beach Protection Act, in
November 2002. The District maintained its percentage share of local property tax through the current
fiscal year. Also, the District sponsored legislation, AB 953 (Simitian), was passed by the Legislature and
signed into law by the Governor. Staff will be prepared to answer any questions the Board may have about
2001-2002 Legislative Program at your meeting.
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • web site:www.openspace.org Amg ff:Z:
Board of Directors:Pete Siemens,Mary C. Davey,led Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. Nitz • General Manager:L.Craig Britton
R-03-16
Page 2
The Proposed 2003-2004 Legislative Program outlines several high priority projects. In light of the fiscal
crisis facing the State, first and foremost will be protection of the District's percentage share of local
property tax. Other priority projects include changes to the Public Resources Code to clarify District
Rangers' authority to perform their law enforcement duties on lands that are outside the geographical
boundaries of the District, in order for Rangers to perform their duties on lands owned, managed or
covered under cooperative agreements with other agencies and, in response to the recent decision
concerning the Sonoma County Agricultural and Open Space Preservation District, to clarify the
Legislature's longstanding intent regarding restrictions on the conveyance of dedicated open space lands.
The District intends to support Marin County Open Space District in their efforts to increase the Public
Resources Code fine limits for the violations of land use regulations. The District would also be
supporting efforts of the Bay Area Open Space Council to create a new funding mechanism for the San
Francisco Bay Program of the Coastal Conservancy.
There is one additional area of legislative opportunity that staff has identified. The Action Plan for the
Legal Program's Real Property projects(listed as"Other Projects")includes the following:
"Assist Acquisition and Planning Departments in pursuing global solutions to streamline the
acquisition and planning process, including a Memorandum of Agreement with Santa Clara
County to identify acquisitions which are exempt from the requirements of the Subdivision Map
Act, and a Memorandum of Agreement with San Mateo and Santa Clara Counties identifying
acquisitions which are consistent with the Counties'planning requirements."
Staff has determined that there may be legislative solutions to streamline the regulatory process for open
space acquisition and proposes to submit appropriate amendments to certain sections of the Government
Code as shown on the attached program summary. This particular proposal was not discussed with
LFPAC.
I have also recommended that the Board again authorize the current practice regarding submission of
District letters of support or opposition to bills that are introduced by other sponsors on the local, state or
federal level. The General Manager will be authorized to send letters of support or opposition and report
these back to the Board and LFPAC. The General Manager needs to regularly be able to comment on
proposed legislation before any scheduled Board or LFPAC meeting.
Prepared by:
L. Craig Britton, General Manager
John Escobar, Assistant General Manager
Contact person:
L. Craig Britton, General Manager
I
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT LEGISLATIVE PROGRAM
2001-2002 LEGISLATIVE SESSION
STATUS REPORT
January 29, 2003
Goals for State Legislative Activity.
Goal 1: Make a minor change to the Public Resources Code, Section 5549(b)1 to increase the
General Manager's spending authority from ten thousand to twenty-five thousand
dollars for District projects. This spending level currently applies to East Bay
Regional Park District and would be made applicable to the District. Make technical
amendments to Sections 5540.5 and 5540.6 to clarify that land exchange limitations
include not only real property but also interests in real property, consistent with
Section 5540 and in contemplation of exchange of agricultural easements on District
land for conservation easements over an equal area of private land.
Possible author: Assembly Member Joe Simitian
Priority: A
Status: Legislation, authored by Joe Simitian, raising the General Manager's
spending limits and to$25,000 and making the technical amendments to Sections
5540.5 and 5540.6 was chaptered and signed by the Governor in the summer of
2002 and,as urgency legislation, became law immediately.
Goal 2: Seek state budget augmentation funding for a special District project, such as a grant
for the Pulgas Ridge staging area project.
Possible author: Assembly member Lou Papan
Priority: A
Status: No State budget augmentation funding was granted to the District in
2001 or 2002. Given the current State budget deficits, it is unlikely that any j
augmentation funding will be available in the near future.
Goal 3: Maintain the District's current percentage share of the local property tax for the 2001-
2002 and 2002-2003 State fiscal years. Monitor Little Hoover Committee conclusions
on special districts' reserve accounts, and advocate as necessary.
Priority: A
Status: With the support of our local legislative delegation, and other special
districts and their legislative delegations the District maintained its percentage
share of local property tax through the 2002-2003 State budget preparation
cycle. Unfortunately, the State will again be facing an anticipated deficit in
excess of$30 billion in the coming year.
Goal 4: Support any potential California parks and wildlife bond measures proposed for an
upcoming ballot, including future appropriations of Prop 12 and Prop 13 funds.
Priority: B
Status: Voters approved Proposition 40,the California Clean Water, Clean
Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002, in March,
and Proposition 50,the Water Security, Clean Water, Coastal and Beach
2001-2002 Status Report Page 1
Protection Act of 2002 in November. The District has already received over$2.4
million in per capita funding from Proposition 40. It is likely that the District
will also receive substantial grant funding from Proposition 40 and 50 through
the competitive grant process.
Goal 5: Obtain legislation that assures long-term protection of the District's current level of
property tax funding.
Priority: B
Status: No progress. Given the State's current fiscal crisis, it is not the
appropriate time to draw undue attention to the current tax funding.
Goal 6: Review State legislation and support, oppose, or seek amendments to those bills that
impact the District(i.e. eminent domain, ERAF, LAFCo, Subdivision Map Act, etc.).
Priority: B
Status: Staff tracked several bills during the 2002-2003 legislative session to
insure the protection of the District's interest. However, no legislation
substantially unfavorable to the District's interest became law.
Goal 7: Actively pursue, sponsor, and/or support legislative efforts with the Bay Area Open
Space Council to fund the San Francisco Bay Area Program of the State Coastal
Conservancy, with surplus state general funds and/or a regional state vehicle license
fee.
Possible author: Senator Byron Sher.
Priority: A
Status: AB 104 (Nation),which would have given each County Board of
Supervisors of the nine Bay Area counties the authority to implement an
additional $4 per year vehicle license fee,was approved by the legislature and
unfortunately vetoed by the Governor. It will likely be reintroduced in the
upcoming legislative session.
Goal 8: Support planning for a potential nine-county San Francisco Bay Area sales tax
measure to create the Transportation Fund for Clean Water, should the legislature fail
to create the Fund.
Priority: B
Status: Regional efforts focused on the passage of AB 104. Given the current
d et deficit it is unlikely that a regional sales tax measure would be State bug y eg i
approved, and this goal should be dropped from our agenda.
Goals for Federal Legislative Activit
S k
Goal 1: Seek Federal legislative assistance in securing funding for the clean-up of asbestos
and lead-based paint at the former Almaden Air Force Station(Mt. Umunhum) in the
District's Sierra Azul Open Space Preserve.
Priority: A
Status: The clean-up project was identified in the House of Representatives
draft Federal budget and supported by Senators Dianne Feinstein and Barbara
2001-2002 Status Report Page 2
I
Boxer and Congressman Mike Honda. Congressman Honda has agreed to
sponsor future legislation to fund the clean-up project.
Goal 2: Follow-up to ensure allocation of stateside Land and Water Conservation Funds via
CARA.
Priority: B
Status: Full funding for the Land and Water Conservation Fund was
overshadowed by the events of September 11 and the resulting shift in National
priorities.
Goal 3: Review specific pieces of Federal legislation and support, oppose, or seek
amendments to those bills that impact the District.
Priority: B
Status: The District continues to track Federal legislation when alerted by
others.
Goal 4: Obtain Federal grants or other funding for special District projects.
Priority: C
Status: Federal water, parks, and wildlife grants are typically administered
through State programs. However, the District has voiced its support for
projects seeking funding directly from the Federal government,such as the
acquisition of Rancho Coral del Tierra above Montera on the San Mateo Coast.
i
i
2001-2002 Status Report Page 3
P g
MIDPENINsuLA REGIONAL OPEN SPACE DISTRICT LEGISLATIVE PROGRAM
PROPOSED 2003-2004 LEGISLATIVE SESSION
Goals for State Legislative Activitv
Goal 1: Maintain and protect the District's current percentage share of the local property tax funding in light
of potential State reallocation of property tax to address the State budget deficit.
Priority: A
Goal 2: Seek minor changes to the Public Resources Code(potentially authored by Assembly Member
Rebecca Cohn):
a) Sections 5561. Current Public Resources Code language appears to limit the authority of District
Rangers to lands within the District's Boundary. Seek changes to the Public Resource Code
clarifying and expanding District Rangers ability to exercise peace officer authority,under certain
circumstances,outside the District's boundary.
Priority: A
b) Section 5540 and 5542.5. Amend the Public Resources Code in response to the decision in
Johnston v. Sonoma County Agricultural Preservation and Open Space District, 100 Cal.App.41'973
(2002)to confirm the Legislature's longstanding intent that: 1)dedicated open space lands may not
be voluntarily conveyed for compensation,and;2)in cases of eminent domain,a court of competent
jurisdiction,rather than the open space district desiring to dispose of open space, must determine
whether condemnation of open space lands may occur.
Priority:A
Goal 3: Seek minor changes in the Government Code to streamline the regulatory process for the acquisition
and preservation of public open space by Regional Park and Open Space Districts(potentially authored by
Assemby Member Rebecca Cohn):
a) New Section 66412.4 of the Government Code. Enact a new Section to clarify that conveyances of
real property to and from a district for open space preservation purposes are exempt from the
Subdivision Map Act.
Priority:A
b Section 15402 c of the Government Code. Eliminate the requirement for districts to submit
proposed acquisitions for open space preservation purposes to the local agency for a fording of
conformity with the general plan.
Priority. A
Goal 4: Actively support the reintroduction of AB 104 by Assembly Member Joe Nation, funding the San
Francisco BayArea Pr of the State Coastal Conservancy,with a regional state vehicle license fee.
Program Y�
Work with the Bay Area Open Space Council to gain regional support for the bill.
Priority: A
Goal 5: Actively support Marin County Open Space District's effort to increase Public Resources Code
misdemeanor fine limits from$500 to$1000,infraction fine limit from$50 to$100 for the first offense, and
infraction limits for second and third offenses to$200 and$500,respectively.
Priority: B
Goal 6: Analyze and determine if changes to the Vehicle Code or State statute would provide the best relief
for identified enforcement issues. Seek legislative changes if warranted.
1
a) Bicycle Helmet Law: Insure District's authority to enact and enforce bicycle helmet use regulations
more restrictive than State law.
Priority: B
b) Handicapped Parking: Current marking specifications that require a painted symbol on the parking
surface have resulted in the dismissal of handicapped parking citations issued by District rangers.
Provide for handicapped parking space marking requirements conducive to use in gravel or unsurfaced
parking areas.
Priority: B
c) Exhibition of Speed: A Superior Court judged ruled that the Vehicle Code violation of exhibition of
speed was not applicable to the District's gravel surfaced parking lots. Modify Vehicle Code section to
insure exhibition of speed violations can be enforced on District roadways and parking lots. Or,create a
District Land Use Regulations to be used by staff in place of the Vehicle Code section.
Priority: B
Goal 7: Support any potential California parks and wildlife, and/or watershed protection bond measures that
may be proposed for future elections.
Priority: B
Goal 8: Seek legislation that assures long-term protection of the District's current level of property tax
funding.
Priority: B
Goal 9: Review State legislation and support,oppose,or seek amendments to those bills that impact the
District(i.e. ERAF,LAFCo, Subdivision Map Act,etc.).
Priority: C
Goal 10: Seek statutory amendment clarify that prescriptive rights can be abandoned after a period of non-
use.
Priority C
Goals for Federal Legislative Activity:
Goal 11: Seek Federal legislative assistance in securing funding for the clean-up of asbestos and lead-based
paint at the former Almaden Air Force Station(Mt. Umunhum)in the District's Sierra Azul Open Space
Preserve.
Priority: B
Goal 12: Follow-up to ensure full funding of stateside Land and Water Conservation Funds.
Priority: B
Goal 13: Review specific pieces of Federal legislation and support,oppose,or seek amendments to those
bills that impact the District.
Priority: C
2
Regional Open S, ce
2
1
R-03-13
Meeting 03-02 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 29, 2003
AGENDA ITEM 7
AGENDA ITEM
Proposed Amendment to the Class Specifications for t Public airs Specialist and Real
Property Specialist Positions
GENERAL MANAGER'S RECOMMENATION
Approve the amendment to the Public rs S alist and Real Property Specialist Class
Specifications to designate these positions as "Nonexempt" under the Fair Labor Standards Act.
BACKGROUND
In March, 2001 you adopted a Position Classification Plan which included new Class
Specifications for each position in the District. Each Class Specification included a designation
of whether the position was "exempt" or"nonexempt" from the overtime provisions of the
federal Fair Labor Standards Act the"FLSA" . The accuracy of these designations was
� ) Y g
reviewed by Johnson and Associates, the consulting firm retained to complete a Classification
and Compensation Study for the District, which enabled the District to develop its Class
Specifications.
As part of the employee input which lead to the development of the Workplace Enhancement
Plan, some employees requested that the District review these designations and also clarify
policies applicable to exempt employees. Accordingly, the District contracted with the law firm
of Liebert, Cassidy, and Whitmore, a firm with extensive experience in FLSA matters,to
conduct a thorough analysis of the District's exempt Classifications for compliance with the
requirements of the FLSA and the Department of Labor's implementing regulations.
DISCUSSION
An analysis completed by Liebert, Cassidy, and Whitmore working with District staff,
employees and supervisors, indicates that, due to the nature of their current duties, two of the
District's exempt positions, Public Affairs Specialist and Real Property Specialist, should be
classified as nonexempt.
The Board is requested to amend the Class Specifications of these two positions to reflect this
change. No other changes are being recommended for the Class Specifications of these
positions. There will be no change in salary range or job duties for these positions. The only
effect this amendment will have on these positions and the incumbent employees is that they will
be paid overtime for any hours worked over the standard 40-hour workweek. They will no
longer receive Administrative Leave, as this leave is provided to exempt employees who are not
eligible for overtime.
330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200
Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org •' ,
Board of Directors:Pete Siemens,Mary C. Davey,led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz • General Manager:L.Craig Britton
R-03-13 Page 2
District staff is currently working on clarifying the District's policy for exempt employees and
expects to present this policy to the Board in the near future.
Prepared by:
Susan M. Schectman, General Counsel
Contact person:
Same as above
Regional Open S. ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-03-09
Meeting 03-02
January 29, 2003
AGENDA ITEM 8
AGENDA ITEM
Approval of Amendment to the Section 2.40 of the District's Rules of Procedure Regarding
Financial Instrument Signatories
GENERAL MANAGER'S RECOMME
Approve the attached Amendment to the District's Rules of Procedure.
DISCUSSION
The District conducts its business and meetings in accordance with state law. The Board of
Directors has also adopted its own internal Rules of Procedure which guide the Board in
conducting its business.
A minor amendment is proposed for Section 2.40. This section authorizes the Department
Managers to approve and/or sign District checks; however, the position of Assistant General
Manager was inadvertently omitted from among the group of approved signatories. At this
time, staff recommends adding the position of Assistant General Manager to this section. Staff
also recommends that the Administrative Services Manager title be updated to read
Administration and Human Resources Manager.
Prepared by:
Lisa Zadek, Assistant District Clerk
Contact Person:
Sally Thielfoldt, District Clerk
Attachment:
Amendment to Section 2.40 of the District's Rules of Procedure
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail: nirosd@openspace.org openspace.org • Web site:www.openspace.org lftmzj O E'
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
AMENDMENT TO RULES OF PROCEDURE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 29, 2003
2.40 Financial Instrument Signatories
(a) The authorized signatories to checks, warrants, withdrawal applications and the Santa
Clara County claim forms of the Midpeninsula Regional Open Space District for payroll
or for amounts less than$5,000 shall be any one of the following€ivesix employees: (i)
the General Manager, (ii)the Assistant General Manager, (iii)the Administration and
Human Resources Manage , (iii)Qyj the Operations
Manager, (ivy the Public Affairs Manager, or(v) vi the Planning Manager.
(b) The authorized signatories to checks, warrants, withdrawal applications and Santa
Clara county claim forms of the Midpeninsula Regional Open Space District in amounts
of$5,000 or greater(excluding payroll) shall be two of the following employees: i)the
General Manager, (ii)the Assistant General Manager, (iii)the Administration and
Human Resources Mang�ertl3e Arinistative ices Manager, (iii)(iv the Operations
Manager, (ivUv the Public Affairs Manager, or(v) vi the Planning Manager.
AMENDMENT TO RULES OF PROCEDURE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 29, 2003
2.40 Financial Instrument Signatories
(a) The authorized signatories to checks, warrants, withdrawal applications and the Santa
Clara County claim forms of the Midpeninsula Regional Open Space District for payroll
or for amounts less than $5,000 shall be any one of the following six employees: (i)the
General Manager, (ii)the Assistant General Manager, (iii)the Administration and
Human Resources Manager, (iv)the Operations Manager, (v)the Public Affairs
Manager, or(vi)the Planning Manager.
(b) The authorized signatories to checks, warrants, withdrawal applications and Santa
Clara county claim forms of the Midpeninsula Regional Open Space District in amounts
of$5,000 or greater(excluding payroll) shall be two of the following employees: i)the
General Manager, (ii)the Assistant General Manager, (iii)the Administration and
Human Resources Manager, (iv)the Operations Manager, (v)the Public Affairs
Manager, or(vi)the Planning Manager.
Regional Open SC ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-03-10
Meeting 03-02
January 29, 2003
AGENDA ITEM 9
AGENDA ITEM
Approve Appointment of Director Hanko as the District's Representative to the California Joint
Powers Insurance Authority Board of Directors for their Annual Meeting and Appointment of
Two Alternates, General Manager, C. Britton, and Ass' ant General Manager, J. Escobar
GENERAL MANAGER'S RECOMMENDATIONS
1. Approve appointment of President Nonette Hanko to represent the Midpeninsula
Regional Open Space District at the California Joint Powers Insurance Authority's
(CAJPIA) annual meeting.
2. Approve appointment of General Manager, L. Craig Britton, and Assistant General
Manager, John Escobar, as alternates.
DISCUSSION
At your Regular Meeting on March 27, 2002, you approved the District joining the CAJPIA
effective April 1, 2002 (see Report R-02-52). Pursuant to the Joint Powers Agreement—
Creating the California Joint Powers Insurance Authority, Article 7,Board of Directors, the
CAJPIA shall be governed by a Board of Directors composed of one representative from each
member who shall be selected from the legislative body of that member and, in addition, at least
one alternate who shall be an officer or employee of the member. The alternate member(s) shall
have the same authority as the regular member. The selected Board member or alternate would
attend the annual CAJPIA board meeting, which is held each July.
At your April 24, 2002 Regular Meeting, you approved appointing the Board President as the
appropriate Board member selected to represent the District at the annual meetings, with the
General Manager or Assistant General Manager available as alternates(see Report R-02-62).
Prepared by:
Lisa Zadek, Senior Administrative Assistant
Contact person:
L. Craig Britton, General Manager
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax:650-691-0485 • E-mail:mrosdGopenspace.org • Web site:www.openspace.org C1FOREST
Board of Dire<tors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C.Nitz General Manager:L.Craig Britton
Regional Open S, ce
1
R 03-15 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-02
January 29, 2003
AGENDA ITEM �LQ_
AGENDA ITEM
Adopt a Resolution to File an Application-Agreement with the State to Extend"Medicare-Only"
Coverage to Eligible Employees; Authorize the General Manager to Enter into an Agreement
with the Board of Administration of the California Public Employees' Retirement System to
Make Modifications to the California State Social Security went to Extend"Medicare
Only" Coverage to Eligible Employees
GENERAL MANAGER'S RECOMME IONS
1. Adopt the attached Resolution authorizing the District to file an application and enter into
an agreement for"Medicare Only" coverage for eligible employees.
2. Authorize the General Manager to file an application and enter into an agreement with
the Board of Administration of the California Public Employees' Retirement System
("CalPERS") extending"Medicare Only" coverage.
BACKGROUND
i
In 1986 federal law mandated that all employees who began work on or after April 1, 1986 pay
into the Social Security Medicare system. A number of District employees who were hired prior
to that date are still working for the District, and some expressed a desire to participate in
Medicare. CalPERS, the District's retirement system, has a program in conjunction with
Medicare whereby any employee hired prior to April 1, 1986, who would like to begin paying
into Medicare can do so if the employer adopts a Resolution establishing a "Medicare-Only"
coverage plan and offers a vote of all eligible employees. On May 22, 2002,you approved
Resolution No. 02-14, which authorized the General Manager to file an application with
CalPERS for extending Medicare coverage to these employees(Report R-02-10). You also
authorized the payment of the District's portion of the retroactive premiums for three years(April
1, 1999 through April 1, 2002) for any of these employees who elect to participate, at a cost not
to exceed $8,000.
After the Board approved the Resolution, an election, directed by CalPERS, was held to certify
the employees electing coverage. Three employees opted to participate in the retroactive
Medicare coverage, resulting in a cost to the District of approximately $7,500. The election
results and the official election certification were sent to CalPERS for review. CalPERS then
provided the District with an Application-Agreement to execute the modification to the
California State Social Security Agreement to extend"Medicare Only" coverage for these
employees.
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax: 050-691-0485 • E-mail: mroscl@openspace.org Web site:www.ol)enspace.org
Board crt Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette t lanko, Larry Hassett, Kenneth C_Nitz - General Manager:L.Craig Britton
R-03-15 Page 2
DISCUSSION
CalPERS, after review of the"Medicare Only" election results, has given the District approval to
enter into an agreement to make the necessary modifications to its California State Social
Security Agreement to extend coverage to those employees who have elected to opt for the
coverage. CalPERS has provided an Application-Agreement document that would serve as the
contract between the District and the State, and a Resolution authorizing execution of the
Application-Agreement. The Application-Agreement is the official document containing the
terms and conditions under which the State will effect the changes to the District's"Medicare
Only" coverage.
If approved, completion of the Application-Agreement and Resolution will finalize the 8-month
process of providing"Medicare Only" retirement benefits to those employees who were hired
before April 1, 1986 and who have elected to be a part of the coverage.
Prepared by:
Lauren Crook, Human Resources Assistant
Contact person:
Sally Thielfoldt, Administration and Human Resources Manager
RESOLUTION NO. 03-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA,REGIONAL OPEN SPACE DISTRICT
APPROVING CERTAIN ELIGIBLE EMPLOYEES WHO DESIRE
COVERAGE UNDER THE HEALTH INSURANCE SYSTEM
ESTABLISHED BY THE FEDERAL SOCIAL SECURITY ACT
WHEREAS, a division of the California Public Employees' Retirement System with
respect to eligible employees of the Midpeninsula Regional Open Space District, hereinafter
referred to as"Public Agency,"who are members of and in positions covered by said retirement
system, has been conducted in accordance with Federal and State Laws and State regulations for
the purposes of coverage under the insurance system established by the Federal Social Security
Act and a deemed retirement system, hereinafter referred to as Group B of the California Public
Employees' Retirement System, has been established thereby as provided in Section 218(d)(6)of
the Federal Social Security Act, composed of positions of members of such retirement system
who desire coverage under the Health Insurance system established by the Federal Social
Security Act; and
WHEREAS,the Public Agency desires to file an application with the State and to enter
into an agreement with the State to extend coverage under the said insurance system on behalf of
the Public Agency to services performed by individuals as employees of the Public Agency as
members of a coverage group, as defined in Section 218(d)(4)of the Federal Social Security Act,
of the said Group B of the California Public Employees' Retirement System; and
)WHEREAS, official form"Application and Agreement, PERS-MED-321)" containing
the terms and conditions under which the State will effect such inclusion has been examined by
this body.
NOW, THEREFORE, BE IT RESOLVED,that said Application and Agreement on said official
form be executed on behalf of the Public Agency and submitted to the State to provide coverage
under the California State Social Security Agreement of March 9, 1951, of all services performed
by individuals as employees of the Public Agency as members of a coverage group (as defined in
Section 218(d)(4)of the Social Security Act)of said Group B of the California Public
Employees' Retirement System, except the following:
I All services excluded from coverage under the agreement by Section 218 of the
Social Security Act; and
2. Services excluded by option of the Applicant as indicated in Resolution No. 02-14
adopted at a meeting of the Board of Directors on the 22!d day of May, 2002:
All classes of Elective Positions
Effective date of coverage of services under said agreement to be April 1, 1999; and
BE IT FURTHER RESOLVED,that L. Craig Britton, General Manager, 330 Distel Circle, Los
Altos, CA 94022, is hereby authorized and directed to execute said Application and Agreement
on behalf of and as Authorized Agent of the Public Agency and to forward same to the State for
acceptance and further action; and
BE IT FURTHER RESOLVED,that authority hereafter to act as Authorized Agent, and so to
conduct all negotiations, conclude all arrangements, submit all reports, and sign all agreements
and instruments which may be necessary to carry out the letter and intent of the aforesaid
application and agreement, in conformity with all applicable Federal and State laws, rules and
regulations, is vested in the position of General Manager.
Regional Open St ce
R-03-14 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-02
January 29, 2003
AGENDA ITEM 11
AGENDA ITEM
Authorization to Amend Contract with Panko, Architects for Design and Engineering Services to
Replace the Maintenance Building for the Foothills Field Offi, at Rancho San Antonio Open Space
Preserve
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to enter into an amendment to the contract with Panko Architects of
San Mateo for an amount not to exceed $9,000, for design and engineering services and reimbursable
expenses, to replace the maintenance shop building for the Foothills Field Office at Rancho San
Antonio Open Space Preserve.
DISCUSSION
At your meeting of July 25, 2001, you authorized the General Manager to contract with Panko
Architects of San Mateo for design and engineering services to develop construction plans to replace the
maintenance shop building with a prefabricated structure, and to develop a long-range master plan for
phased improvements to the Foothills field operations facility (see Report R-01-82). Subsequently, you
authorized a contract amendment for additional services to incorporate energy-efficient components into
the building design (see Report R-02-74). The approved contract amount, including that amendment,
totaled $45,785.
Bids were solicited in September, 2002 for construction of the project and all bids received were
significantly higher than the construction cost estimate. Therefore, on staff's recommendation, the
Board rejected all bids and staff proceeded to work with Panko Architects to determine the nature of the
discrepancies between the estimate and bids, and identify feasible construction cost reductions (see
Report R-02-106).
Several potential areas of reduction were identified: use of unit heaters in place of a boiler system,
changes to gas line and flue routing, and incorporation of performance standards for foundation design.
To re-engineer the systems, re-plot and reprint the documents and bid the project, additional design and
architectural services from Panko Architects will be required. Since this will result in a greater cost
savings to the District, staff is requesting approval of an amendment to the contract with Panko
Architects for $9,000—which includes $7,000 for design and engineering services, and $2,000 for
printing plans and bid documents—for a total contract amount not to exceed $54,785.
Prepared by:
Cathy Woodbury, ASLA/AlCP, Planning Manager
Contact Person:
Same as above. 330 Distel Circle * Los Altos, CA 94022-1404 * Phone: 650-691-1200
Fax: 650-691-0485 - E-mail: mrosd@openspace.org 9 Web site: www.openspace.org
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko, Larry Hassett, Kenneth C.Nitz * General Manager:L.Craig Britton
�
�
�
�
Claims No. U3-O
Meeting 03-02
� Date 01/28/03
� Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5088 *700.00 Aaron's Septic Tank Service Sanitation Services
5089 $388.43 All Laser Service Cartridge Refill Service
5090 $88.15 Anscapa»'Young Framing Photo Framing'Tom Lnokand
5091 $1878 AT&T Telephone Service
5092 $13921 eoi|oy'o Field Equipment
5093 $92.52 Board o[Equi|izoUon Fuel Tax for Diesel
5094 *844.19 Bowerman Electric BemrioRepaim-Sky|inoRanxa|
5095 $122.48 Browning-Ferris Industries Refuse Services
5090 $7580 CA Park&Recreation Society Recruitment Advertisement �
5097 $120.83 Cabo|a'aPmmohons.Inc. Field Supplies
5098 $93.55 California Water Service Company Water Service �
5099 $318.00 Camino Medical Group Medical Services
5100 $100.00 Clark Pest Control Pest Control
5101 $23276 Cole Supply Cn..Inc. Janitorial Supplies
5102 $75.00 Croigo|im nnomionent Advertisement
5103 $3.469.39 Dell Corporation G|GCompuomr
5104 - $42128 oyne-Meg/Galls Incorporated First Aid Supplies
5105 $1.822.59 B Camino Hospital Medical Services
5108 $77.31 Federal Evpmoo Express Mailing
5107 $11.55 Foster Brothers Key Duplication
5108 $8476 G&KService Shop Towel Service
�
5109 $346.31 G.P.Sponv ATV Repairs
� 5110 *49.95 Gemplo/n.|no. Uniform Supplies �
�
5111 $62.85 Gould Publications,Inc. California Penal Code Updates �
5112 $20617 Green Waste Recovery,Inc. Garbage Service
� 5113 $51311 °1 Home Depot,Inc. Field Supplies&Equipment
� 5114 $227.53 Hooper,Stan Reimbursement-Uniform Expense
� 5115 $21111 |ndoff|nonnmrated Ergonomic Equipment&Furniture
5110 $6050 Jim Davis Auto Vehicle Smog Tests
� 5117 $28.45 Lob Safety Supply Field Supplies �
� 5118 $16.031.64 Law Offices of Herman H.Fitzgerald Reimhmommont-SuweyofBigoipporRamm �
.5119 $1 2�9�UO Los A]moGarbage Co. Refuse Services
�
5120 $346.50 Modun Welding Supplies �
5121 $207�30 MCI Long Distance Telephone Service �
5122 $548.49 McKannoyJr,Richard H. Reimbursement'Propane Gas Line Repair
5123 $313`185.61 # mrmunnay Matthews,Lori Recall mmnKonnay',Promissory Note
5124 $122.50 MetmMobi|oCommuniuu0uns Radio Repairs&Maintenance
5125 $9.930.85 Miller,Starr&Regalia Legal Services
5126 $107.00 Mountain View Optometry Safety Glasses
5127 $659.74 ^2 National Ront-A Fence Rancho San Antonio Handball Court Fencing
5128 $10.000.00 `3 wnxh American Title Company Land Acquisition Deposit
5129 $788.00 North American Title Company Hacienda Park Title Policy
5130 $81.56 Northern Energy,Inc. Propane Service
�
5131 9518.53 ^4 Orchard Supply Hardware Field Equipment&GuppUes
5132 $18878 OdandiTnai|or Trailer Accessories
5133 *10D0 °5 Oscar Braun Reimbursement'Public Record Copies
5134 $1.278.44 Pacific Bell Telephone Service
5135 $2.300.00 PacifioGnuteohn|co|Engineering Geotaohnica|Report-Jacques Ridge Staging Area
5136 $609.03 Palo Alto Upholstery Vehicle Upholstery Repair
Page`ofx
Claims No. 03-02
Meeting 03-02
Date 01/29/03 �
Revised
� Midpeninsula Regional Open Space District
# Amount Name Description
5137 $22.45 Paterson,Lum RoimUumement-Vndhnn Expense �
5138 $2.355.20 Peninsula Open Space Trust wnimb.fRocording&Legal Fee-Loma Phma
5139 $2.715.25 `8 Penn State Industries Cyclone Dust Collector&xoomsnonas-GF0Shop
5140 $573.00 Platinum Roofing,Inc. RmfRopoir-Admin.Office �
5141 $47.63 Precision Engravers,Inc. Name Tag Engraving
5142 $97.41 Redwood Trading Post Field Supplies �
5143 $1.000.00 Reserve Account Pnntege-Pnxtagamete, �
5144 $11^832.87 Rick Skiamm-Lionnuad Land Surveyor Survey for Big Dipper Acquisition
5145 $5.425.00 gokun|nuemeVonm|.Inc. ATV Purchase �
5140 $7.10O.00 RumioEn�mnmoma|Technologies HazendousWaumRomnva|Sowin*G|nnaAau|OGP-
� Corp. Former Bartel Property
5147 $1.728.87 Rum-Router Drain Service Drain Check&Removed Roots-Admin.Office �
� 5148 *4.502.06 Roys Repair Service Vehicle Repairs&8omioo
5149 $168.87 8afetyK|oon Oil Recycling
� 5150 $813.01 San Jose Mercury News Recruitment Advertisement
5151 $10.00 Gan Mateo Co.Public Health Lob. Tick Testing
5152 $4.260.00 Santa Clara County Planning Permit Fee-Jacques Ridge Staging Area �
�
5153 $161.02 Second Cup Cmf6 Local Business Meeting
5154 $1.070�55 Shell Oil Fuel
5155 $51.00 Sideman&Bancroft LLP Legal Services �
5156 $02,70 Skyline County Water District Water Service �
5157 *1.144.21 Summit Uniforms Uniform Expense
5158 $46.66 United Parcel Service Parcel Shipping �
�
5159 $2.610.47 United Rentals Northwest,Inc. Mini Excavator Rental
5160 $1.450.55 Virg Harkins Signs Trails Signs-Sierra Azu|
5161 $84.32 Vu.Dnug|an Rnimbunemont-Mi|ooga �
�
5162 $312.00 vvxC Corporation,Inc. Aerial Photos
� 5163 *75.66 West Coast Aggregates,Inc. Base Rock for Silva Driveway
� 5164 1�OO ��\�|�Cm�0n Job �
� � �
5185 $2.053.70 Wide Area Management Services Software'SonioVVoU Pro 3OOBundle
5166 $600.00 Wolfe,Roberta Recording Services
5167R $382�00 AT&TWireless Cellular Phone Service
| 5168R *1.73525 CDYV Government,Inc. Windows 2OU0XPPro-Upgrade
/ 5169R $1.873.82 Dell Account Computer Equipment
5170R $5.818.40 Design Concepts Brochures&3Oth Anniversary Presentation �
*171n $185e0 Exnunem Telephone Equipment
� 5172R $8.02 Film ToFrame Photo Processing �
! 5173R $839.58 F|ngBonkcarg 108.8O-Local Bus.Meeting
V1.OV' Training&Con[Exp. �
1O4.86-Internet Service
321.85-Field Equip.Supp.&UniformExp.
75.26- Subscription&Books
87.72- Office Supplies
5174R $274.08 Langley Hill Quarry Rock for Silva Resident Driveway
5175R $25.00 monsterTrak Recruitment Advertisement
5175R *281.74 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.MaohnO Expense
5177R $242.80 Ray LHmkwig Services,Co..Inc. nvnC Maintenance'Admin.Office&Tenant Space
5178R $40.00 San Mateo County Farm Bureau Yellow Stadhist|o Identification&Ecology Conference
5179R $221.23 Tnp|nv.Dav|d Reimbursement'CApPOTraining
| Page 2mo
Claims No. 03-02
Meeting 03-02
Date 01/29/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5180 R $389.70 United Rentals Northwest,Inc. Rental of Rock Breaker
5181 R $225.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill
Total $434,995.27
*1 Urgent Check Issued 1/13/03
*2 Urgent Check Issued 1/15103
*3 Urgent Check Issued 1/23103
*4 Urgent Check Issued 1113103
*5 Urgent Check Issued 1/17/03
*6 Urgent Check Issued 1/08/03
# Please see note in FYI's.
i Page 3 of 3
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manag.—,,
Date: January 29, 2003
Re: FYI's
330 Distel Circle Los Altos,CA 94022-1404 • Phone-650-691-1200
Fax 650-691-0485 * E-mail:mrosd@openspwe.org • Web site: www.openspace.org
INTEROFFICE MEMORANDUM
January 22, 2003
TO: L. Craig Britton, General Manger
FROM: G. Baillie, Management Analyst
SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY
Month December Year 2002
VIOLATIONS CITES TOTALS CRIMES TOTALS
Bicycles I Auto burglary - grand theft 0
Closed area 5 7 Resisting Peace Officer 1
Speed 2 2
Helmet 1 3 ACCIDENTS/INCIDENTS
Night-riding(see Bicycle accident 1
after hours) 0 0 Equestrian accident 0
Dogs Hiking/running accident 0
Prohibited area 1 3 Other first aid 0
Off-leash 2 2 Search&Rescue 1
Off-road vehicles 3 3 Vehicle accident 0
Closed area 0 1 LZ air evacuation 1
After hours (all bicyclists) 4 7 Fire 0
Fishing 0 0
Vandalism 0 1 ENFORCEMENT
Parking 6 12 Parking citations 25
Parking after hours 19 27 Other citations 1$
Dumping/littering 0 0 Written warnings 24
Campfires 0 0 Arrests 0
Camping 0 0 Police assistance 4
Weapons
Actual contact 0 0 MUTUAL AID
Report only 0 0 Accident 4
Evidence of 0 0 Law enforcement 3
Gathering 0 2 Landing zone off-site 0
Unlawful trail construction 0 1 Search & Rescue 0
Dog bite 0 1 Medical aid 1
Vehicle prohibited 0 1 Fire/downed line 1
DUI/bike & dog prohibited 0 1
Closed area/suspicious activity 0 1
DECEMBER SUMMARY OF SIGNIFICANT INCIDENTS
3 A late model car was found in front of the Page Mill parking lot for Monte Bello by L.
Paterson. The vehicle had been completely consumed by fire sometime during the night.
Heavy dew probably prevented the spread of the fire. Palo Alto police responded to investigate
the possible arson.
4 Two after hours bicyclists in Sierra Azul were stopped and issued citations by A. Correia. Before he
completed issuing citations, three more bicyclists were stopped for after hours. One member of the
second group left the area. K. Miller responded to assist. The two remaining cyclists were cited for
after hours.
11 A Windy Hill visitor was bitten on the knee by a leashed dog. The man did not realize his skin had
been broken until he arrived home. The dog owner's name is unknown. E. Wickham.
11 A vehicle stop was initiated in Sierra Azul after the driver loaded his off leash dogs and attempted to
drive away. B. Malone observed the odor of alcoholic beverage on the breath of the driver. Four
empty beer cans were observed on the ground where the vehicle had been parked. A CHP officer
was requested to administer a field sobriety test. The officer arrived one hour later. The driver
passed the test. The driver was warned for vehicle and dogs prohibited violations.
12 C. Barresi discovered that a vacant District-owned cabin off the Canyon Trail at Monte Bello had
been broken into. The building was secured.
13 Two men were observed by G. Kern in a closed area of La Honda Creek OSP. They appeared to be
taking bondage photos of each other. San Mateo sheriff s deputies were requested and assisted C.
Barresi and W. Phillips in making the contact. The two men were warned for entering the closed
area.
14 Rangers stopped and cited two men who had heard from friends that it was ok to ride their
motorcycles in the Waterwheel Creek Trail area of Monte Bello OSP. C. Barresi, B. Downing.
15 A bicyclist attempted to cross Stevens Creek at high water in Upper Stevens Creek County Park. A
log came down the creek and knocked him over, resulting in the loss of his bike. He made it to shore
and became stranded between two creek crossings. The cyclist was located on the Canyon Trail,
along with two other lost hikers. All were directed to walk down the trail and were met by staff who
determined that no medical attention was needed. B. Malone, D. Danielson, C. Beckman, A. Corriea,
J. Smith, F. Reneau, and S. Anderson-Minshall worked the event. Santa Clara County park rangers,
Sheriff s Department, and Search and Rescue also responded.
24 Unlawful trail construction was discovered by F. Reneau and J. Smith in Fremont Older. A one-half
mile section of trail was found that linked two legal trails. Numerous limbs had been cut and some
trail bed work had been completed.
24 A window was broken to gain access and two purses were taken from the trunk of a car parked in
Rancho County Park. Credit cards and approximately$500 in cash were taken. A visitor provided
suspect information and a vehicle description. F. Reneau and J. Smith responded and completed a
report. Santa Clara County Sheriffs' Department responded and completed a criminal report.
24 A stolen and stripped vehicle was discovered at the Grizzly Flat trailhead on Hwy 35 by E.
Wickham. Palo Alto police es li responded, investigated and removed the vehicle.
p p g
December Vandalism
7 "Strictly Enforced" was scratched off a speed limit sign at Windy Hill near WH-01.
_ BAY AREA
RIDGE-TRAIL
M C O U N C I L
January 24th, 2003
L. Craig Britton
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos Hills,CA 94022-1404
Dear Craig:
I am delighted to confirm our Board's decision to grant$60,000 of our Park Bond 2000
funding to Midpeninsula Regional Open Space District for the purpose of constructing
the staging area at Jacques Ridge.
Please understand that the Ridge Trail's agreement with MROSD is.contingent on final
approval from the Coastal Conservancy's Board of Directors. We do have preliminary
approval from our Conservancy project manager and have a high level of confidence that
this project will receive final approval. We will be recommending this project for the
Conservancy Board's April 24`h meeting.
When this funding agreement comes before.your.Board, Bob or I or both will be happy to
attend on behalf of the Ridge Trail Council. In the meantime, Bob will be working with
your staff to coordinate contract approvals to ensure a timely start to this project.
We're looking forward to working with you and your-staff on this project.
Most Sincerely,
Holly Van outen
Executive Director
Attachment: Board resolution of approval
f
1007 GENERAL KENNEDY AVENUE,SUITE 3,SAN FRANCISCO,CALIFORNIA 94129-1400
PHONE (415) 561-2595 FAX (415) 561-2599 www.ridgetrail.org info@ridgetrail.nrg
?W;4a
BAY AREA
RIDGE TRAIL
C•UU ` CI L
Therefore, be it resolved, that the Board of Directors of the Bay Area Ridge Trail
Council has approved the project to collaborate with Midpeninsula Regional Open
Space District in constructing the Jacques Ridge Staging Area Sierra Azul Open
Space Preserve. Be it also resolved that the Board of Directors of the Bay Area
Ridge Trail Council authorizes the Executive Director to finalize, sign and execute
the related funding agreements with both the State Coastal Conservancy and the
Midpeninsula Regional Open Space District for $61,000 in matching funds.
I hereby certify that the foregoing resohition was adopted by the Executive Committee of the
BayArea Ridge Trail Council at its meeting ofJanuary 12`h,a200.3.
Bill Long— Board Chair
I
I
MIDPEN/NSE01A REGIONAL OPEN SPACE DISTRICT
Memorandum
To: Craig Britton
From: Cindy Roessler
Date: January 29, 2003
Subject: Update on Feral Pig Trapping
We have trapped 268 pigs since September 2000 in the Skyline area. In 2001, an
average of 14 pigs were trapped per month. In the past 3 months, (October through
December 2002), no pigs were trapped. In a recent telephone conversation, the trapper
reported that he has trapped 3 pigs so far in January 2003.
Along with the decreased sightings of pigs and reduced amount of rooting, this indicates
that the program has successfully reduced the feral pig population. As a result, we have
gradually decreased the amount of time spent each month by the pig trapper(current
average of 4 days per month compared to an average of 12 days per month in 2001).
We are now are in a maintenance mode to keep the population at a low level. We are
also meeting and exchanging information every few months with other local agencies
and organizations that are trapping feral pigs.
Page 1
Regional Open Space
w,.,,....M+e-"'.:+..,,,rid,���'�'+"",,,,,,,�..,,,,,..,w...•-'�� i
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
s'
From: L. Craig Britton, General Manager
Date: January 24, 2003
i
Re: FYI's
330 Di 1'ste Circle • Los Altos CA 94022-1404 • Phone:650.691-1200
i
i
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org
Regional Open !- -ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
January 9, 2003
Ms. Marguerite Kaufman
17 Mountain Meadow
Woodside, CA 94062-4413
Dear Ms. Kaufman:
The District's Board of Directors reviewed your December 16, 2002 letter concerning the
election of the special district representatives to the San Mateo County Local Agency Formation
Commission(LAFCo) at their Regular Meeting last night. Unfortunately, the Midpeninsula
Regional Open Space District is not a voting member of the San Mateo County Special District's
Association. Although a significant portion of the District is within San Mateo County, as a
multi-county special district, pursuant to LAFCo law, our principal LAFCo is Santa Clara
County. LAFCo jurisdictions for a particular proposal can be assigned to San Mateo County
LAFCo, as is the case with the District's pending San Mateo County Coastal Annexation
proposal.
We applaud your efforts, and efforts of the special districts of San Mateo County, as active
participants in the workings of San Mateo County LAFCo. Good luck in the upcoming election.
Sincerely,
- :>President
oard of Directors
.je
cc: MROSD Board of Directors
330 Distel Circle a Los Altos,CA 94022-1404 Phone:650-691-1200
Fax:650-691-0485 * E-mail: mrosd@openspace.org Web site:www.openspace.org
Board of Directors:Pere Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C.Nitz .Ceneral Ma,,a�, :L.C;dig Bfitto,,
12/20/02 16:54 FAX 415 956 6701 BARBARA BOXER wiuuz
(rongrEss of i4 a Riled OtatPs
December 9,2002
The Honorable Hanford T. Johnson
Assistant Secretary of the Navy
Installations and the Environment
1000 Navy Pentagon
Washington,D.C.20350-1000
Dear Assistant Secretary Johnson,
We are writing to express our strong support for cleanup of Site 25 at the former Moffett
Field Naval Air Station in California to maximum levels that would allow for future tidal
restoration. Toward this end,we urge the Navy to conduct a study of Site 25 to determine the
feasibility of full cleanup to tidal restoration standards,including the cost of such a cleanup.
As you know,the property was transferred to NASA Ames Research Center in 1994.
The Navy is responsible for cleanup of all sites at Moffett Field which was designated as a
Superfand site by the Environmental Protection Agency(EPA)in 1997. We understand that the
Navy has successfully cleaned up the majority of Moffett Field and that Site 25 is one of the last
remaining toxic areas requiring cleanup before the Navy's responsibilities at Moffett Field are
met.
We also understand that NASA Ames uses Site 25 as a storm water retention pond and
will continue this use in the future,and that the Navy is therefore conducting cleanup based on
required b the EPA. This means tha
t clean will
tore use as r �
this reasonably anticipated future e4 Y
remove only some of the contaminants at Site 25. However,the Midpeninsula Regional Open
Space District(MROSD)owns part of Site 25 and intends to restore its land to a tidal marsh. We
understand that the Navy is conducting contamination studies of MROSD land and has
committed to clean up that part of Site 25 to tidal restoration standards which is MROSD's
"reasonably anticipated future use."
We urge the Navy to adopt a full and comprehensive cleanup standard for all of Site 25.
Maximum cleanup to tidal restoration standards would be consistent with future tidal marsh
usage. NASA Ames would of course continue to use Site 25 for whatever purpose it sees fit.
We know that Site 25 already provides important habitat for a variety of wildlife.
However,full cleanup to tidal restoration standards is important because this site offers an
PFONTEO ON RECYCLEO PAPER
i
12/20/02 16:54 FAX 415 956 6701 BARBARA BUALK WJUU1
AX TRANSMISSION
��*ax,*► OFFICE OF UNITED STATES SENATOR BAR13ARA BOXER
{
1700 MONTGOMERY STREET, SUITE 240
SAN FRANCISCO, CA 94111 ' I
PHONE 415 403 0100 FAX 415 956 6701
DATE: December 20,2002
TO: Craig Britton FAX# (650) 691-0485
FROM: Adrienne Bonsian
PAGES: 3 (including cover)
SUBJECT: Letter to the Navy re:Moffett Site 25
COMMENTS:
Craig-
Here is the joint letter that Senator Boxer and Congresswoman Eshoo sent to the Navy. I'm sure
you will find it helpful. I will keep you posted when I hear more.
Happy Holidays.
Adrienne
12/20/02 16:55 FAX 415 956 6701 BARBARA BOXER Wjuva
The Honorable Hanford T.Johnson
December 9,2002
Page Two
excellent opportunity to improve the overall health of the San Francisco Bay and provide
important habitat for endangered animals and birds.
Thank you for your continuing leadership during the naval base realignment and closure
You and your staff have achieved commendable success on the cleanup of many former
your succes ses
list of the st
naval base sites. We hope that you will add Site 25 at Moffett Field to Yo
by conducting a full cleanup to tidal restoration levels.
We look forward to your response and to working with you and your staff as the process
of cleaning up Site 25 continues.
Sincerely,
gruYa'�
Barbara Boxer
G.Eshoo
-''Men�ber of Congress United States Senator
Regional den c "
x
INTER-OFFICE MEMORANDUM
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: C. Britton, General Manager
From: M. Williams, Real Property Representative'- ,
Date: January 13, 2003 '`
Subject: Big Dipper Ranch Property Addition to Skyline Ridge Open Space Preserve
Escrow closed for the subject transaction on January 10, 2003 and title to and possession of this 335.54-
acre parcel passed to the District (calculated on the basis of the remaining 45.78% interest in 767.9 acres,
excluding the seller's 16 acre retained home site).
I am not aware of any use and management concerns that were not addressed in the staff report to the
Board. In accordance with the public notification policy, and since there were no public and/or adjoining
owner comments which might require amendment to the use and management recommendations, close of
escrow marks the final adoption of the preliminary use and management plan recommendation as
tentatively approved by the Board of Directors at their meeting of November 13, 2002.
DEDICATION/ACQUISITION CHART INFORMATION
Ownership Status: Board Approval
Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement,Lease, Date/Res.No.
Mgmt Agmt.)
Skyline Ridge 085-110-010 Celia Cummings 335.54 Fee November 13, 2002
080-370-020 02-40
080-380-020
Dedication Date/
Mgmt.Status: Status:
Closing Date (Open,Closed,CMMU, Type Purchase Price GIS Code
or Other) (Intended
Withheld)
January 10, 2003 Closed Intended Cash $3,024,000.00
Misc.''Notes: 1. The seller has the following apputenant easements to the Retained Home Site: driveway
easement from Alpine Road, utility easement and spring and water system easement.
2. District received a Grant of Right of First Offer and Right of First Refusal for the 16-acre
Retained Home Site.
3. District also received an easement for patrol,maintenance and emergency access across the
16-acre Retained Home Site as well as a protective buffer easement along portions of the
home site.
4. A "Big Dipper" Driveway Maintenance Agreement was entered into by District and seller.
5. District issued seller and Irrevocable Permit for equestrian and pedestrian access upon "Big
Dipper" Ranch.
cc: Board of Directors
Administration
Operations-Copies of the above noted documents are attached for your reference.
Accounting
Planning-Copies of the above noted documents are attached for your reference.
330 Distel Circle - Los Altos, CA 94022-1404 - Phone: 650-691-1200
Fax:650-691-0485 - E-mail: mrosd@openspace.org - Web site:www.openspace.org OFREEST
-ar d o,Directors.Pete Si� ,yens, Mary C. Davey,led Cyr, Deane Little,Nonette Hanko, Larry Hassett,, Kenneth C. Nitz -- Genera!Ma;;ager:L.Craig Britton
y
Page 1 of 2
NIAOSD
From: "Mike Vandeman"<mjvande@pacbell.net>
To: <Recipient fist suppressed>
Sent: Wednesday, January 15,2003 7:55 AM
Subject: Re: "Please consider removing this link from your web site"
Touche [French]. And toccato [Italian].
Mike
At 10:23 AM 1/15/03 -0500,Rosieres@aol.com wrote:
>January 15, 2003
>To: Board of Directors
> American Trails
>Dear Members of the Board:
>Americantrails.org advertises the Bicycle Trails Council of Malin. We would
>appreciate your considering removing this link from your web site as the
>organization has been building illegal trails in Malin County for several
>years wreaking havoc on the environment and adjacent properties and
>neighbors. One of its directors last year was convicted of building a 4-mile
>trail on federal land in Malin County. The Malin County Public Works
>De artment is requiring retroactive permits and environmental review. We
p 9 g
>ho a that you do not encourage this giving
p ygroup by gr g them credibility on your
>web site. You can see photos of just one of the illegal trails at
>http://homepage.mac.com/terrialvillar/mountainbikedamage/PhotoAlbum22.html
>More photos will be added later. The International Mountain Bicycling
>Association (IMBA)has also contributed to the construction of these illegal
trails.
>The Bicycle Trails Council of Malin has had its corporation status suspended
>for several months now by the California Franchise Tax Board and the
>Secretary of State.
>Thank you for considering my comments.
>Sincerely,
>Terri Alvillar
>P.O. Box 1014
>Fairfax, CA 94978
>415-459-7735
>Fax: 459-0222
>Rosieres@aol.com
>cc: American Trails Advisors
I am working on creating wildlife habitat that is off-limits to
j humans("pure habitat"). Want to help? (I spent the previous 8
years fighting auto dependence and road construction.)
1/15/2003
Help Keep Farming in our Future!
011,,.. 5011M
I�W M7�
s
2495 SOUTH DELAWARE STREET, SAN MATEO, CA 94403
THE COUNTY OF SAN MATED IS ,�co♦`'°� �0�0,►
i r
PROUD TO SPONSOR OUR FIRST !
AGRICULTURAL SUMMIT. PLEASE s
JOIN US TO HELP KEEP FARMING
1N SAN MATEO COUNTY'S FUTURE, coo' . �c°ram
Watch your mailbox for more details to be delivered in January 2003.
For more information, please refer to the County's web site at http://www.co.sanmateo.ca.us.
You may also contact the Department of Agriculture and Weights & Measures at (650) 363-4700.
Save the date! Februa!y 28, 2003
A,
*6t-- — fit
SAN MATEO COUNTY DEPT. OF AGRICULTURE/WEIGHTS 8! MEASURES
728 HELLER STREET, P.O. Box 999 k
REDWOOD CITY, CA 94064-0999 712"T 2
y i
1
CRAIG BRITTON
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
330 DISTEL CIRCLE
LOS ALTOS, CA 94022
3aa22t 1aQa oa IIIIII Ili Itill
SOUTH SKYLINE ASSOCIATION
RECEIVED
Members of the Board of Directors
Midpeninsula Regional Open Space District A N 2 1 2003
330 Distel Circle I
Los Altos, CA 94022-140 MWENNSULA REGINAL OPEN
SPACE MTN'T
Honorable Board Members,
In February 1971, the South Skyline Association (SSA) endorsed the proposal for
the original formation of Midpeninsula Regional Open Space District (MROSD).
Later, in 1985,, SSA was instrumental in influencing MROSD to develop a policy
that limits use of eminent domain to unoccupied land. In April 1986, Ordinance 86-
01, Policies Regarding Use of Eminent Domain was adopted by the MROSD Board
of Directors.'
With the proposed expansion of MROSD to the San Mateo Coast, the SSA Board
recently examined the expected effect on SSA area that is not within the District
now but will be if LAFCO approves the plan. Because the power of eminent
domain cannot be used in the MROSD area of expansion, this is clearly a benefit to
those to be included in the new District. Due to the presence of MROSD, beautiful
lands here have been preserved, development has been limited in our area, there are
well maintained trails here, and feral pigs have been well controlled by the
abatement program of MROSD. Voluntary conservation easements could be a
benefit to property owners.
SSA supports that part of the MROSD expansion that includes the SSA area, while
taking no position on the remainder of the proposed expansion. SSA endorsement
of the boundary expansion comes with the hope that the District will responsibly
manage the land which it owns and controls, keeping in mind safety to users,
ecological awareness, agricultural good sense, and sensitivity to neighbors. SSA
encourages adoption of a Good Neighbor Policy as has been done by other public
agencies.
Sincerely,
Kris Smith, SSA Secretary
Route 2, Box 400 - La Honda, CA 94020
i
MEMORANDUM
To: Bunny Congdon, Accounting Specialist
From: Mike Williams, Real Property Representative
Subject: McKannay Note Payment
Date: January 14, 2003
The purchase of the 162.06-acre McKannay property was approved by the Board on
October 24, 2001 (see Report R-01-121). On December 12, 2001, the Board approved a
Financing Amendment to the Purchase Agreement(see Report R-0I-146) which provided
for two ten-year interest only unsecured promissory notes at an interest rate of 4.1%per
annum. These notes included an option for the seller to exercise an early payment of the
principal subject to a prepayment penalty.
A request for payment in full of the Unsecured Promissory Note in the amount of
� q p Ym rY
$340,000 interest only) dated January 9 2002 co of Note attached was received
( Y) Y (copy )
from Richard H. McKannay, Jr on January 13, 2002. In accordance with paragraph 3 of
the Note, an 8.1%prepayment penalty applies to the face amount of the $340,000 note,
which totals $27,540. This results in a principal balance of$312,460. In addition, the
note holder is to receive interest from January 10, 2003 through the date of payment of
January 29, 2003 calculated on a 365-day year. The accrued interest for nineteen (19)
days equates to $725.61 for a total payment of principal and interest of$313,185.61
($312,460+ $725.61 = $313,185.61).
Calculations for the prepayment penalty, principal owed and final accrued interest are
provided below:
Prepayment Penalty: 0.9% for each of the remaining nine (9) years of the ten (10) year
note equals an 8.1%penalty applied to the principal of$340,000
equals $27,450 ($340,000 X 8.1%= $27,540)
Principal Owed: $340,000 - $27,540= $312,460
Accrued Interest Annual Interest of$13,940 ($340,000 X 4.1%= $13,940)
$13,940 divided by 365 days equals $38.19
January 10 through January 29 equals 19 days
$38.19 X 19 days = $725.61
cc: Board of Directors