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Home My Public Portal About20231107 - Select Board - Agenda PacketTOWN OF HOPKINTON SELECT BOARD MEETING AGENDA Tuesday,November 7,2023 6:00 PM Hopkinton Town Hall,18 Main St,Hopkinton,MA -Room 215/216 (Executive Session will be held in Room 211) Please click the link below to join the webinar: https://us02web.zoom.us/j/86017912480?pwd=QzVDTUxINTlyeFc0QkpuSU1zZFkvZz09 Passcode:765589 Or One tap mobile : +13092053325,,86017912480#US +13126266799,,86017912480#US (Chicago) Or Telephone: Dial(for higher quality,dial a number based on your current location): +1 309 205 3325 US;+1 312 626 6799 US (Chicago);+1 646 876 9923 US (New York);+1 646 931 3860 US;+1 301 715 8592 US (Washington DC);+1 305 224 1968 US;+1 669 444 9171 US;+1 669 900 6833 US (San Jose) +1 689 278 1000 US;+1 719 359 4580 US;+1 253 205 0468 US;+1 253 215 8782 US (Tacoma);+1 346 248 7799 US (Houston);+1 360 209 5623 US;+1 386 347 5053 US;+1 408 638 0968 US (San Jose);+1 507 473 4847 US;+1 564 217 2000 US Webinar ID:860 1791 2480 International numbers available:https://us02web.zoom.us/u/kendzJEVv 6:00 PM CALL TO ORDER 1.EXECUTIVE SESSION a.Pursuant to M.G.L.c.30A,§21(a)(purpose 3)to consider strategy with respect to negotiations with the Fire union. b.Pursuant to M.G.L.c.30A,§21(a)(purpose 6)to consider the purchase,lease,sale or value of real estate in relation to properties in the vicinity of Town Hall and South Street,and parcels owned by Umina off Chestnut Street,because an open meeting may have a detrimental effect on the negotiating position of the Board; c.Approval of Executive Session Minutes of October 17,2023. 6:30 PM CALL TO ORDER -OPEN SESSION 2.PLEDGE OF ALLEGIANCE 6:31 PM PUBLIC FORUM 3.Residents are invited to share ideas,opinions or ask questions regarding Town Government. 6:40 PM CONSENT AGENDA 4.The Select Board will consider the following consent agenda: a.MINUTES -The Select Board will consider approving the Minutes of the October 26, 2023 meeting. b.ACCEPT GIFTS -The Select Board will consider accepting a $200 donation to the Public Library,from the Women's Club for the purchase of financial planning books for women. Page 1 c.MARATHON FUND REQUEST APPLICATIONS -The Select Board will consider approving two Marathon Fund Committee fund requests as follows: 1)$3,017 requested by Hopkinton Track and Cross Country Teams to buy a tent to be used at away/invitational meets. 2)$4,536 requested by Hopkinton High School Track Teams (Winter &Spring)to purchase 8 new starting blocks and a storage cart to hold the blocks. 3)RESIGNATION -The Select Board will consider accepting a resignation from Navdeep Arora from the Planning Board. Supporting Exhibits:Marathon Fund Applications . 6:45 PM TAX CLASSIFICATION HEARING 5.The Select Board will hold a public hearing to determine the percentage of local tax levy to be borne by each class of real and personal property,in accordance with M.G.L. Chapter 40 Section 56. Supporting Exhibits:Tax Classification Documents 7:00 PM TOWN EMPLOYEE APPOINTMENTS 6.The Select Board will consider confirming the Town Manager ’s appointment of: ●Laurie St.John,Administrative Assistant,Land Use ●Holly Morand,Resource Counselor/Case Manager,Youth &Family Services ●Maureen McKeon,Procurement and Grants Manager Supporting Exhibits:Application Materials 7:15 PM APPOINTMENTS -BOARDS AND COMMITTEES 7.The Select Board will consider making the following appointments to Boards and Committees: ●Board of Registrars-1 Vacancy (Republican;nominee of the Hopkinton Republican Town Committee)with a term ending on February 1st,2025; Nominees -Kenneth Weismantel and James Mirabile Supporting Exhibits:Applications Submitted 7:25 PM VOLUNTEER RECOGNITION 8.The Select Board will recognize residents Kathy Gooley and Jack Palitsch,who have been nominated for recognition of their volunteer service to the community. Supporting Exhibits:Volunteer Recognition -Kathy Gooley,Jack Palitsch 7:40 PM 2024 BOSTON MARATHON INVITATIONAL ENTRY POLICY 9.The Select Board will review and set the 2024 Boston Marathon Invitational Entry Policy. Supporting Exhibits:2024 Boston Marathon Invitational Entry Policy 8:00 PM ANNUAL TOWN MEETING 10.The Select Board will consider discussing its potential May 6,2024 Annual Town Meeting articles,including any General Bylaw changes. Supporting Exhibits:Annual Town Meeting Timeline 8:10 PM SPECIAL TOWN MEETING 11.The Select Board will review the Nov.13,2023 Special Town Meeting motions and take any related actions.The Select Board will consider its presentations and materials. Page 2 Supporting Exhibits:Special Town Meeting Warrant and Motions 8:30 PM PROPOSED CHANGES TO THE MARATHON FUND REQUEST FORM 12.The Select Board will review and discuss the Chair ’s proposed modifications to the Marathon Fund Request Form used by the Marathon Fund Committee. Supporting Exhibits:Proposed Form 8:45 PM TOWN MANAGER REPORT 13.Town Manager will report on the following: a.Main Street Corridor Project b.Per-and Polyfluoroalkyl Substances (PFAS)treatment project c.Massachusetts Water Resources Authority (MWRA)Southborough Interconnection project d.Municipal Aggregation Update Supporting Exhibits:Town Manager Report 8:55 PM LIAISON REPORTS/BOARD INVITES 14.Supporting Exhibit:FY 24 Liaison Assignments 9:00 PM FUTURE BOARD AGENDA ITEMS 15.●Town Clean Water/PFAS Remediation Advisory Council Framework -Mannan (requested Sep 2023) ●Town Economic Development Advisory Council-Mannan ●LNG Plant Oversight and Advisory Committee-Mannan 9:05 PM ADJOURN Correspondence to Select Board 1.Email from Dave Roberts -Pedestrian Crossing at Town Hall 2.Board of Appeals Public Hearing Notice -30 West Main St.,0 West Main St.,0 Elm St. Upcoming Select Board Meetings 1.November 13,2023 (Special Town Meeting) 2.December 5,2023 3.December 19,2023 Town Hall is accessible;the public may attend in person or remotely.If accommodations/modifications are needed, please contact the Town Manager ’s office at 508-497-9701 or complete this form. The listed matters on the agenda are those reasonably anticipated by the Chair to be discussed at the meeting.Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.Unless an agenda item is a posted public hearing,the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Board to move more quickly through the agenda. Page 3 Marathon Fund Request Application Form Funding is hereby requested by Eli 5 /ra G>; ci 4E' 5 (411/)7L(/ -4;497-5 (name of organization or department) For purposes of n/, \/)))/9 A 7e ))-1- Pci e 411) { I iou hit,t4.6, Prd Yl(J J (//t2)- anGi �C j41A(ril reA r 7 4 e .1- 4 i , R''C' i/i45 54ah 721.1)))i i /1'afni it'Paf'10' 61iii/ (iY i iii (if l'/ /'%J/)1/ 141ee -5: 1 t ; IC )i / , cu ' h I) 5.0 zl h y m/iny Roil If H H l l it l/ �,e (0-1 n � r l rl( 111 l �� C f Illy Recommended by vote of the Marathon Fund Committee 4.--Zibli( /14.1b/ Chair or Secretary frPt $ 3)121-7, Amount Approved by vote of the Select Board Date Date CC: Town Accountant, Treasurer, Marathon Fund Committee, Organization or Department Marathon Fund Request Application Form Funding is hereby requested by /1 ) (all! (k 7/ p 9 fl7)1,-) (name of organization or department) For purposes of 1 Cr f b/0_//11' ar t 5 l G� S7 fay' ��''� ( i GId S 6-11 -11 1) Ik)1 M71 /I hi) bt- G"5-4 b 1 4- 11,' d chh)I -hrack F Recommended by vote of the Marathon Fund Committee Adz - Chair or Secretary Amount Approved by vote of the Select Board Date Date CC: Town Accountant, Treasurer, Marathon Fund Committee, Organization or Department Tax Classification Documents https://drive.google.com/drive/folders/14uXlE2ojKq_lFOgQBhnrM1LBJJgNTh5E Laurie A. St. John SUMMARY Experienced and dedicated administrative professional providing comprehensive office support. This knowledge I have accumulated throughout my many years of Office Assistant, Senior Administrative Assistant, Administrative Assistant, Secretarial, Customer Service Representative and Human Resource Assistant, which range from a Fortune 500 Computer Storage Corporation, as well as, Government and Insurance Agencies, Third Party Billing Services, Medicinal Marijuana Industry, Engineering, Manufacturing, Third Party Billing Services, Non Profit Medical Community, and Government Housing. ❖ Providing administrative support for Vice President, Directors, Managers, Supervisors, Owners and co-workers. ❖ interacting with multiple personalities to streamline functions, improve internal processes, and achieve individual and/or group goals. ❖ Take ownership of tasks quickly and prioritize daily work while working in a fast -paced environment. ❖ Adept at establishing and sustaining rapport with management personnel, customers, clients and patients. ❖ Ability to provide quality service to all parties and speak confidently over the phone. ❖ Highly motivated, self-starter, organized and detail -oriented. ❖ Ability to work well individually, as well as part of a team. PROFESSIONAL EXPERIENCE Town Of Hopkinton - Town Hall, Hopkinton, MA 10/2021— Present Administrative Assistant - Finance • Responsible for the day-to-day business in the Finance Department, which consist of Treasurer, Collector and Assessor. • Resident services includes answering incoming calls and questions, directing and resolving issues with residents and visitors, taking cash, check or credit card payments. • Administrative duties relative to all departments. • Prepare and print Web Payment/Lockbox payments through Unipay and Munis systems. • Prepare, batch and close out all Treasury payments when received by mail, FedEX, UPS, drop boxes or in person. • Receive and complete AD9's for all departments within the Town Hall, School, Senior Center, DPW, Library and forward email confirmation notices upon completion. • Receive and complete MLC's and Abutter's List in a timely fashion. • Schedule and confirm with the Deputy Assessor of current inspections. • Prepare and submit weekly cash/check deposits to Unibank. • Print and update Open/Closed Permit reports into Patriot. • Update "Addresses Not Found in Patriot" database. • Receive, download and update Patriot system with all Assessor inspection pictures, both in-house and out sourced. • Maintain Assessors file system with completed inspection sheets. • Receive and update address change request via Patriot system. • On rotation basis, prepare and mail "Friendly Reminder" notification on water statements. • Update Recorded & Registered land deed information in Patriot through Mass Land Records. • Receive warrants and cross reference to "hold report" to pull out check request and when approved, notify departments/individual via email for check pick up. • Receive, sort and deliver all incoming mail and packages. Investigate return mail and try to re -issue for payment. Make notes in Munis as to action taken and file original document. • Order office supplies and complete all training course/request when needed. • Assist other employees/departments when asked or needed. Account Matters, Inc., Bellingham, MA 8/2019 —10/2021 Office Administrative Assistant/Collections • Created and implemented a system which tracks clinics patients that hold outstanding balances in over 65+ Physical Therapy locations. • Responsible for the day-to-day monitoring, servicing and communication between Account Matters and clinics on all delinquent accounts. • Answer in -coming calls and provide patient account resolution when possible. • Contact patients via phone, email and mail communication in an effort to collect payment for clinic. • Keep accurate patient history notes and updated collection logs regarding collecting payments. • Follow up and coordinate with clinic for payment plan options when needed. • Update patient demographics and when necessary, re -issue clinic statements to patient for payment. • Maintains knowledge in several databases related to the electronic health records through multiple clinic sites. • Submission of accounts to outside collection agencies once the in-house collection cycle has been exhausted. • Scan documents to electronic files for clinics and/or law offices when requested. • Research and submit medical request documentation to all clinics, law offices and insurance companies. • Assist in-house collectors with attorney calls and document clinic sites as to outcome. • Maintain the highest level of privacy in accordance with HIPAA requirements and laws. Milford Regional Medical Center, Milford, MA 12/2018 — 8/2019 Patient Registration Secretary • Greets patients via phone conversation with professionalism while identifying and responding to their needs; and on a daily basis, conducts an average of 75-85 Pre -Register telephone calls. • Obtain and verify all confidential patient personal information via Meditech computer system (demographic, contact information, insurance eligibility, primary physician information) for our Out -Patient, Surgical Day Care Center, ENDO, Rehab, as well as, all walk-in LAB and X-ray pre -registrations. • Works with clinical staff, scheduling, interpreters and other department Secretaries in responding to the needs of the patients. • Identify and resolve account issues and insure accuracy of insurance eligibility, demographics and physician information. Antron Engineering & Machine Co., Inc., Bellingham, MA 3/2018 — 8/2018 Payroll Assistant, Human Resource Department • Maintain employee training and maintenance in all record keeping. • Coordinate and maintain company's employee reward and recognition program. • Responsible for timely deposits for the accounts payable/receivable personnel. • Maintain payroll website with up-to-date employee information and completion of forms. • Audit payroll timesheets and maintain record keeping including time and attendance, employee personal changes and work with Nationwide, Colonial Life and Blue Cross Blue Shield on benefit renewals and terminations. New England Treatment Access, Franklin, MA 6/2017 — 3/2018 Human Resource Assistant, Human Resources Department • Performs a wide range of administrative work including scheduling, maintaining files and processing personnel records. • Maintain and process employee benefits and HR transactions using an HRIS system. • Assist, track and update time card review and follow up with employees with leave of absences. • Interacts with and supplies information to job applicants, employees and department heads, as well as, provides clerical and operational support to other human resource staff. Bright Insurance Agency, Milford, MA 2012 — 2017 Customer Service Representative & OLRS/Dealertrack Administrator • Provide Customer Service Support in a highly confidential environment. Support includes: Owner of Company, 5 Customer Service Representatives, 2 Producers, and back-up for Receptionist. • Collect and deposit client payments for home and auto policies and vehicle license registrations and/or renewals. • Screen incoming calls from customers regarding auto and home renewals. • Assist with billing questions on Customer accounts and update AMS client database on agency bill, auto renewals, Endorsements and cancellations. Bright Insurance Agency, Milford, MA 2012 — 2017 Customer Service Representative & OLRS/Dealertrack Administrator • • or Authorized user of the Massachusetts In -State Registration System (Dealertrack). Trained on and utilized On -Line Registration System (OLRS) application which enables Insurance Companies to register re -new motor vehicle title transactions in-house, eliminating the need for clients to go to the RMV. • Set up, organize and maintain daily in-house registry files and records and meet quarterly with the Dealertrack Auditor to Ensure files are accurate and rules are being followed. • Maintains inventory of auto, commercial, motorcycle & trailer license plates and registration stickers. EMC CORPORATION, Hopkinton, MA 1998 — 2007 Sr. Administrative Assistant, Credit & Collections/Accounts Receivable Department - Finance • Provide administrative support in a demanding and highly confidential environment. • Update and maintain Directors calendar, organized internal and external meetings and Domestic and International company visits. Prepare travel needs for Director, his staff and Credit Analyst. • Collect, screen and collate regular mail and company lock box mail. Distribute to employees and other departments. Responsible for handling all FedEx packages, and the disbursement of their contents/checks for Credit Department and Revenue Accounting. • Assist Revenue Accounting in the collection, coping and scanning of company checks (per Sarbanes Oxley) so they may prepare them for daily deposits. • Liaison between Human Resources and Finance Department to contact and coordinate individuals for job interviews. • Assistant to the chair person for the Rewards and Recognition Committee. • Coordinated and managed relocation of Data General Employees into the Credit Department. MPM CORPORATION, Franklin, MA 1994 -1998 Administrative Assistant, Operations & Manufacturing Department • Provide administrative support to Vice President of Operations, 6 department Managers, 8 Manufacturing Production Coordinators and 250 Manufacturing assemblers; both full time and contract. • Screen mail and refer incoming calls to the appropriate person or department. • Maintain department calendars, daily schedules and weekly attendance reports for department Managers and prepare correspondence and memorandums. FEDERAL DEPOSIT INSURANCE COMPANY, Franklin, MA Administrative Assistant, Human Resource Department • Prepare, maintain and complete reports while communicating with all levels of management. • Communicate payroll procedures to employees. • Input and verify completeness of payroll data and ensure that deadlines are met. • Prepare process and maintain time and attendance reports. • Gather pertinent information and ensure timely preparation of payroll reports. • Perform organizational and administrative duties in a fast paced, highly technical environment. • Answer inquiries related to employment and personnel related information. 1991-1994 FEDERAL DEPOSIT INSURANCE COMPANY Secretary, Asset Servicing Unit (ASU) (1992) • Arranged appointments with potential new hires for the Section Chief and Unit Chief. • Prepared and processed travel vouchers, distributed check request and general ledgers to the appropriate individuals and departments. • Organized, filed and maintained daily work folders generated by the ASU technicians. • Promoted to Administrative Assistant. FEDERAL DEPOSIT INSURANCE COMPANY Customer Service Representative Owned Real Estate (ORE) (1991/1992) • Effectively communicated with the public, retrieved and screened an average of 100 calls per day. • Maintained database log with daily phone call activity from customers and brokers looking for sales and information on our property portfolios. • Timekeeper for six people in the department and responsible for the accuracy of time sheets and proof read and corrected drafted material. Promoted to Secretary. MILFORD HOUSING AUTORITY, Milford, MA 1987 -1991 Secretary, Section 8 Mobility & 707 Programs SOUTHWORTH MACHINERY COMPANY, Hopkinton, MA 1986 -1987 Secretary, Sales Department EDUCATION Numerous workshops completed in: OLRS/Dealertrack System Management, Time Management and Productivity, Work Ethics, Effective Communication, and Corporate Confidentiality. College, General Secretary — graduate High School, — Graduate - with honors COMPUTER SKILLS MUNIS Patriot Google Docs/Sheets Microsoft Word Excel Outlook Theroffice Therabill MWTherapy August 20, 2023 Dear Hiring Manager: As a dedicated administrative professional with over 20 years of experience in providing comprehensive office support, I am confident that I would be a valuable asset to your facility. The knowledge that I have accumulated throughout my many years of Office Assistant, Senior Administrative Assistant, Administrative Assistant, Secretarial, Customer Service, and Human Resource Assistant range from a Fortune 500 Computer Storage Corporation, as well as, Government and Insurance Agencies, Medicinal Marijuana Industry, Engineering, Third Party Billing Services, Manufacturing, Non Profit Medical Community and Government Housing. Highlights of my experience include: ❖ Providing administrative support for Vice President, Directors, Managers, Supervisors, Owners and co-workers. ❖ Interacting with multiple personalities to streamline functions, improve internal processes, and achieve individual and/or group goals. ❖ Take ownership of tasks quickly and prioritize daily work while working in a fast -paced environment. ❖ Adept at establishing and sustaining rapport with management personnel, customers, clients and patients. ❖ Ability to provide quality service to all parties and speak confidently over the phone. ❖ Highly motivated, self-starter, organized and detail -oriented. ❖ Ability to work well individually, as well as part of a team. ❖ Knowledge with the following computer skills: MUNIS, Patriot, Google Doc/Sheets, Microsoft Word, Excel, and Theroffice. I roll up my sleeves and help where ever needed; to drive optimal efficiency while often going above and beyond the call of duty to ensure satisfaction. With my proven commitment to delivering the highest level of administrative office support in any work environment, I am prepared to extend my record of exceptional service to this position. If you are looking for an employee with my skills, work ethic and interest, please consider me. I, very much, would welcome the opportunity to discuss this position and my qualifications with you further. If you should have any questions, and would like to schedule an interview, please contact me at or e-mail at I I am looking to forward hearing from you in the near future. Again, I appreciate your time and consideration. Sincerely, Laurie A. St. John Holly Morand Dedicated and accomplished mental health professional with a strong social and applied sciences background, seeking to leverage my expertise in client advocacy, resource management, and case coordination. DOCTORAL PROJECT Integrated Depression Screening for Pre -Transplant End -Stage Renal Disease Patients — Brigham and Women's Hospital, Boston, MA January 2021 -Present Designed, implemented, managed, and evaluated the implementation of depression screening and stepped -care protocols for the end -stage renal disease population in the Brigham and Women's Renal Transplant program. The goal is to create sustainable integrated health services to improve patient outcomes. EXPERIENCE Assistant — Graduate Teaching MAY 2020 - DECEMBER 2021 Assisted in both Statistics and Healthcare Communication courses. The MENTOR Network, Worcester, MA — Telehealth Clinician MAY 2020 - NOVEMBER 2020 Served children within the therapeutic foster care program. YOU, Inc., Worcester, MA — Clinical Counselor OCTOBER 2018 - APRIL 2019 Served elementary -aged children in the Franklin Public Schools system. Community Impact, Inc., Milford, MA — MSWlntern (2nd Year) SEPTEMBER 2017 - APRIL 2018 Provided individual and group counseling for children, teens, and adults. Hopkinton Youth and Family Services, Hopkinton, MA — MSW Intern (1st Year) SEPIEMBER2016-APRIL 2017 Provided community outreach, education, and support on an individual, group, and community -wide basis. SKILLS Client Advocacy Resource and Case Management Data and Quality Analysis Clinical Counseling Diversity, Equity, and Inclusion Population Health Communications Regulatory & Legal Awareness Project Management CERTIFICATIONS Leading Equity and Inclusion in Organizations Northwestern University September 2022 SBIRT for Health and Behavioral Health Professionals University of Missouri - KC October 2021 Certificate in Quality and Safety in. Healthcare Institute for Healthcare Improvement (IHI) September 2020 Trauma -focused Cognitive Behavioral Therapy University of South Carolina June 2017 EDUCATION LANGUAGES Health SEPTEMBER 2020 - DECEMBER 2023 4.o GPA; Anticipated completion is Winter of 2023. (All coursework is complete; only the culminating project is outstanding.) — Doctor of Behavioral SEPTEMBER 2015 - MAY 2018 — Master of Social Work 4.0 GPA; Specialization in trauma and interpersonal violence. Mathematics SEPTEMBER 2007 - MAY 2008 Pending completion, Specialization in statistics. Chemistry SEPTEMBER 1997 - MAY 2001 Minor in Philosophy. VOLUNTEER WORK — Master of — Bachelor in Conversational fluency Spanish Hopkinton School Committee, Hopkinton Public Schools, MA — Elected Committee Member MAY 2022 - PRESENT Elected in May 2022 to serve a 2 -year term. Hopkinton Freedom Team, Hopkinton, MA — Board Member FEBRUARY 2022 - PRESENT Serve as a Board Member of this nonprofit that serves the community through education, support, and community -wide programs to build "love, inclusion, and trust" within Hopkinton and surrounding communities. Hopkinton Commission on Disability, Hopkinton, MA — Member July 2023 - PRESENT The IICoD is a newly formed committee to ensure equitable and inclusive practice and resource availability throughout the community. A three-year appointment to the HCoD began in July 2023. Hopkinton Marathon Fund Committee, Hopkinton, MA — Member SEPTEMBER 2022 - July 2023 This committee oversees and distributes money given to the town of Hopkinton from the Boston Athletic Association (BAA). Distributions include school and community activities, as well as annual scholarships. Holly Morand August 7, 2023 Dawn Alcott Director, Hopkinton Youth and Family Services 18 Main Street Hopkinton, MA 01748 Dear Dawn, I am writing to express my strong interest in the Resource Counselor/Case Manager position at Hopkinton Youth and Family Services. With my extensive background in behavioral health, social work, and community engagement, I am excited to contribute to your mission of enhancing equity and providing essential services to the Hopkinton community's children, teens, and families. Throughout my academic journey and professional experience, I have honed a diverse skill set that aligns seamlessly with the requirements of this role. My current doctoral project at Brigham and Women's Hospital involves designing and implementing integrated health services. I have successfully managed projects focused on improving patient outcomes involving all aspects of their biopsychosocial well-being. I have collaborated closely with individuals from various backgrounds and circumstances, which has fortified my ability to provide culturally competent and equitable support. My experiences as a Clinical Counselor at YOU, Inc., a Telehealth Clinician at the Mentor Network, and my social work internships with Community Impact, Inc., and Hopkinton Youth and Family Services have granted me the opportunity to work directly with diverse populations, providing counseling, program coordination, and case management services. These experiences have deepened my understanding of the unique and evolving challenges that face Hopkinton families and equipped me with the skills to provide compassionate and practical support. My commitment to equity and social justice is further demonstrated through my involvement as an elected Committee Member of the Hopkinton School Committee, a Board Member of the Hopkinton Freedom Team, a newly appointed member of the Hopkinton Commission on Disability, and my engagement in various other community initiatives. These roles have allowed me to advocate for marginalized individuals, collaborate with community partners, and develop programs that foster inclusion and trust. My educational background, including as a Doctoral Candidate in Behavioral Health and a Master of Social Work, has equipped me with the theoretical knowledge and practical expertise necessary to excel in this role. Furthermore, other professional developments, such as the Leading Equity and Inclusion certificate, SBIRT for Health and Behavioral Health Professionals, and Trauma -focused Cognitive Behavioral Therapy, underline my commitment to continued personal and professional growth. I am eager to leverage my skills, knowledge, and passion to contribute to the success of Hopkinton Youth and Family's vital mission. I look forward to discussing in more detail how my background aligns with your needs and how I can make a positive impact as a Resource Counselor/Case Manager. Thank you for considering my application. Sincerely, Holly L. Morand Maureen McKeon EXPERIENCE City of Worcester, MA, 07/2022 — Present Assistant Director of Purchasing • Serve as second -in -command in Purchasing Department, managing daily reports and expenditure approvals through WorkDay financial system. • Responsible for compiling and posting various bids, as mandated by regulation of the Commonwealth, including recurring contracts as well as large and small construction projects; writing and overseeing contracts and managing relationships with bidders. • Responsible for posting addenda • Requesting and updating prevailing wage documentation for bidders and contract awardees from Commonwealth of MA and Federal Government (for ARPA-related projects.) • Facilitate bid openings and post results to website; share bid results with departments to garner recommendations. City of Framingham, MA, Framingham, MA 12/2020— 7/2022 Executive Assistant to City Council • Serve as Executive Assistant to the 11 -member City Council. Execute all tasks and duties associated with organizing Council and Subcommittees meetings and minutes, including Zoom set ups and administration for all meetings. • Act as the Records Access Officer for City Council. • Organizing and advertising all public hearings include Utility Pole Hearings and Financial Public Hearings. • Produce and track all Orders to be signed by the City Clerk and Mayor. • Service residents, including questions and requests of City Council. Town of Stow, Stow, MA 09/2013 -12/2020 Executive Assistant to Town Administrator and Board of Selectmen • Serve as Executive Assistant and Chief Procurement Officer. Execute all tasks and duties associated with respective positions. • Function as the day-to-day administrator and regularly meet with department heads, employees, residents and Selectmen on a myriad of issues. • Coordinate and manage financial information, departmental and town -wide and prepare the departmental budgets as well as coordinate collection and compilation of all other departmental budget for Town Administrator. Coordinate with Capital Planning Committee and Finance Committee in Town's annual budget preparation process. • Serve as Town's Risk Management Officer for all Town general liability, property and casualty, auto and professional -liability insurance including workers' comprehension and Injured -On -Duty cases. • Coordinate legal resources with Town Counsel on legal matters affecting the town; preparing, administering and maintaining legal and other important Town documents including contracts, leases and administrative policies and procedures. • Research and provide recommendations on proposed policies and procedures. • Prepare all Town Meeting Warrants, including articles and motions. Ensure proper posting and distribution of the warrant. • Act as liaison between the public and the Board of Selectmen. • Develop, prepare and post Board of Selectmen meeting agendas and attend all meeting to provide advice on policies, agenda items, and procedural matters. • Serve as the Town's Communication Officer. Responsible for disseminating information to the general public and employees on town matters via email and the town's website. • Work with Town Clerk as Compliance Officers with regards to State Ethics, Open Meeting Law and Public Records Requests. • All day-to-day secretarial duties including departmental payables/receivables, appointments, manage all postings for hiring/meetings/vacancies, preparation of the Annual Town Report, records retention, licensing, pole hearings, MGL c. 62 processing, oversee grant processes and administration, CORI/SORI checks for employees and volunteers, assist with Union contracts, etc. Completed all required course work for MCPPO certification. Town of Stow, Stow, MA 09/2009 — 09/2013 Assistant to Conservation Coordinator • Compile and post agendas for Commission meetings; Record minutes at all Commission meetings. Produce meeting minutes. • Organize community garden plot process from beginning to end each year. • Manage departmental accounts receivables and payables. • Prepare DEP (Department of Environmental Protection) forms, such as Notices of Intent, and assist public with the process of filing as well as submittal to DEP as well as any follow up required • Coordinate with other town departments and interact with the public on a daily basis Earned MACC Fundamentals of Conservation Certification. ADDITIONAL PROFESSIONAL EXPERIENCE • Prior to municipal service, I was formerly employed as an Executive Assistant at ITT/COINS in Secaucus, New Jersey for five years. Upon moving to Boston, I worked as Senior Editor at Cahner's Publishing and Computer Publishing Group in Brookline, MA for eight years. PROFESSIONAL DEVELOPMENT MCPPO Certification: Massachusetts Certified Public Purchasing Official through the Inspector's General's Office, Boston, MA. MACC Certification: Fundamentals of Conservation through the Massachusetts Association of Conservation Commissions. Member of the Massachusetts Municipal Association Member of MMHR Massachusetts Municipal Association B.A. English (Liberal Arts), University, Executive Secretarial Certificate through St. Konrad Gymnasium, Germany- One year of college -level study in German Language, Culture and Education PROFESSIONAL REFERENCES Contact information for will gladly be provided upon request. Maureen McKeon September 7, 2023 Human Resources Town of Hopkinton, MA via email hr@hopkintonma.gov VIA ELECTRONIC MAIL Greetings: With more than ten years of municipal experience in Massachusetts, I am eager to apply for the position of Procurement and Grants Manager for the Town of Hopkinton. After reading the full job description, I believe that I meet many of the criteria you are seeking. As my resume indicates, I currently serve as the Assistant Director of Purchasing with the City of Worcester. I have held a variety of municipal positions over the years, including Assistant to the Conservation Coordinator and Executive Assistant to both a Selectmen's Office and City Council Office. In Stow I trained and acted as MCPPO for three years in preparation for our Town Administrator's retirement. I was able to work with virtually every department in town and enjoyed Purchasing work, as one part of my larger role as Executive Assistant to the Town Administrator and Board of Selectmen. The City of Worcester has given me the ability to dive deeper into Procurement and I find the work enjoyable. I enjoy and continue to take online purchasing classes through the Inspector General's Office on a regular basis. ! fully understand the gravity of following all procurement laws put forth by the Commonwealth. Many years ago I was involved with assisting in grant writing for the Physics Department at -University. I often wrote portions of the grants and assisted with the budget section of grants to be submitted to the National Science Foundation. In many cases, I tracked internal deadlines and kept other contributors to the grants on track to ensure our grant submission was sent in a timely manner before its deadline. I would be pleased to further discuss my qualifications, should I receive the opportunity to interview for this position. Thank you for your time and consideration. Best, Maureen McKeon From: Jim Mirabile > Date: Tue, Oct 24, 2023 at 10:03 AM Subject: Re: Board of Registrars To: Connor Degan <cdegan@hopkintonma.gov> Cc: Ken Weismantel <>, Jim Mirabile <> Connor, Myself and Ken Weismantel are the HRTC nominees. Jim Mirabile (Mobile) Volunteer Recognition -Kathy Gooley Date of Nomination:8/29/2023 Nominee:Kathy Gooley Nominator:Colleen Allen Nominee’s Role and Your Reason For Nominating: Kathy has been the Middle School Ski Club coordinator for Parks and Recreation for the past 10+years.I have nominated Kathy for this award because she has been an integral part of offering ski club for the kids of Hopkinton.Kathy began giving her time to our Ski club program to share her talents with and do her part for the kids of Hopkinton.Over the years Kathy has made it possible for hundreds of Hopkinton children from grades 4-12 learn how to ski and enjoy our New England winters. How the Nominee’s contributions have impacted the Town: Over the years Kathy has made our ski program what it is today;not just a program that teaches kids how to ski,but also a program that instills in our participants independence, conflict resolution,acceptance of others,and being accountable for their own actions. Kathy has made the Parks and Recreation Ski Club a "Life Lessons Program with a little skiing".Kathy's selfless dedication to this program has created a positive impact on the children and their families of our town;because of her,Hopkinton families have experienced the exhilaration of skiing in New England;the benefits of exercise (especially outdoors in the winter)and the joy of spending quality family time together. This year,Kathy has stepped down from her role as coordinator extraordinaire,but not without paving the way for a new leader.She will be missed immensely by our department,other volunteers and especially the Hopkinton ski club kids.We can't thank her enough for her service to the town and wish her and her family the best there is. Volunteer Recognition -Jack Palitsch Date of Nomination:9/1/2023 Nominee:Jack Palitsch Nominator’:Amy Beck Nominee’s Role and Your Reason For Nominating: How the Nominee’s contributions have impacted the Town: Jack Palitsch has served in many volunteer capacities throughout Hopkinton for over 30 years.Not long after he and his wife,Phyllis,moved to Hopkinton,he started his involvement with the Senior Center,as a participant,as a volunteer running programs, on the Senior Center Building Committee and as a COA Board member,to name just a few.However,Jack’s involvement was not limited to the Senior Center alone,during this time he also served on the Hopkinton Public Library for about 13 years,and has worked at town elections.At 95,Jack continues to volunteer at the Senior Center and is always looking to help in any way he can. Prior to 2001,Jack started raising money for the Friends of Hopkinton Seniors collecting redeemable cans and bottles for recycling.Jack once told me that since he began keeping records,he estimates that he,along with a great crew of volunteers,have raised about $75K for the Friends of Hopkinton Seniors.(It has been suggested that that figure is probably closer to $100K since they only began to record the recycling information in 2001.)These funds helped support many programs during the early days of the Senior Center and continues to be a great source of income for the Friends. When plans to build the current Senior Center on Mayhew initially began,Jack was one of the first to jump on board as a member of the Building Committee.The committee volunteers spent countless hours working to create,revise,and revamp a building design that would meet the needs of Hopkinton’s seniors for many years to come. Over the years our Senior Center has come to rely on Jack’s silent and steadfast devotion to making our community welcoming and inclusive.He is someone who sees something that needs to be done and does it,oftentimes without even having to be asked.Almost daily Jack can be seen around the Senior Center sorting,cleaning,and organizing the redeemable bottles for the friends.When he isn’t busy doing that,you might find him repairing our wall clock,changing out a lamp light bulb,helping to refurbish donated wheelchairs and rollators,and everything in between.Jack has never met a challenge to fix something he wasn’t at least willing to attempt. While the Senior Center has any number of volunteers who should be recognized as having served Hopkinton,Jack is truly a Jack of all Trades,being competent in any number of areas and helping in every way he can to improve things.The Senior Center, and Hopkinton,were truly lucky the day Jack and his wife moved to town! TOWN OF HOPKINTON 2024 Boston Marathon Invitational Entry Program Policy Adopted by the Select Board,November 07,2023. Pursuant Section 2 of the Hopkinton Marathon Policy,the Select Board will distribute invitational applications for the upcoming 2024 Boston Marathon in the following manner. Invitational entry applications will be distributed to qualified organizations through a random selection that will take place at a duly constituted public meeting.In order to qualify for the random selection,an organization must fit one of two category descriptions outlined in the Town’s Marathon Policy,namely: i.Town Departments,Boards,and Committees (Departments)that perform Marathon functions who may distribute entries to organizations undertaking activities for the benefit of the Town of Hopkinton. ii.Registered 501c (3)non-profit organizations (Organization)that undertake public service activities within the Town of Hopkinton. Each organization may request up to two (2)invitational entries.However,the Select Board will announce a cap of invitational entries that an organization could receive on the day of the random selection. Organizations that receive invitational entries through the random selection: ●may then distribute them directly to individual runners that agree to raise money for the receiving organization, ●may not transfer entries to other organizations or individuals ●must agree to comply with all terms and conditions set by the BAA and the Town. Organizations wishing to apply,may only apply under one category.The Board requests that organizations who apply commit to raising a minimum of $12,000 per invitational entry they receive through the random selection. The Town will distribute Invitational Entries to Town Departments based on request,availability and historical allocation.The Board may decide to allocate invitational entries to town departments using a random or non-random process. Qualified Town Departments,Boards and Committees &Organizations that would like to be included in the random selection on December 5th,2023,must fill out the Town of Hopkinton 2024 Boston Marathon Invitational Entries Application,and submit to the Select Board/Town Manager ’s Office by Monday November,27th,2023.Late applications will not be considered.Applications will be available online in the news section of the Home page on the Town Website,by clicking here,and in the Town Manager ’s Office. Applications will become available by Monday,November 13th,2023 by 8:30 AM. Please submit all applications via the online form,or email to vdutta@hopkintonma.gov Or mail hard copy to the Town Manager ’s Office at: Select Board c/o 2023 Marathon Invitational Entries 18 Main Street Hopkinton,MA 01748 For questions,please contact Vasudha Dutta at 508-497-9701 TOWN OF HOPKINTON 2024 BOSTON MARATHON BAA INVITATIONAL ENTRIES APPLICATION Please complete all questions.The Town will disqualify incomplete applications. 1.Name of Organization 2.Primary Contact 3.Address 4.Telephone 5.Email Address 6.Organization website 7.Category (may only apply under one category) □Town departments,boards and committees that perform Marathon functions who may distribute entries to organizations undertaking activities for the benefit of the Town of Hopkinton □Registered Non profit organizations undertaking public service activities within the Town of Hopkinton 8.Verification (copy)of tax-exempt status under Section 501(c)(3)of the Internal Revenue Code Please provide or attach valid and current proof of tax exempt status 9.Number of Invitational Entries requested for this year 10.Number of Invitational Entries received for 2022 from all sources other than Hopkinton. 11.If you are a previous recipient of an invitational waiver from the Town,please list year(s)and amount raised per waiver. **Please remember to attach tax exempt documentation** The Select Board requests that organizations who apply commit to raising a minimum of $5,000 per invitational entry they receive through the random selection. 9/20/2023 2024 Annual Town Meeting Timeline &FY 25 Budget Calendar Please note that some of the dates provided below are an estimation and may change.Please call the Town Manager ’s office at 508-497-9701 with questions. Any updates will be made to this document.For your convenience,references to relevant state laws,local bylaws,Town Charter and policies are also included. September 19,2023 Town Manager gains consensus on budget timeline with Select Board,Appropriation Committee and School Committee.(Charter §7-2(a)) Budget message discussion. Town Manager issues Budget Schedule before Oct.1. October 1,2023 Deadline for establishing and issuing budget schedule (Charter §7-2(a)) October 3,2023 Town Manager and Select Board develop budget message. October 6,2023 CFO distributes budget materials. October 12,2023 Deadline to submit CPC applications November 1,2023 Municipal Services budgets due to Town Manager. November 14,2023 Select Board discusses its potential articles,including any General Bylaw changes November 14,2023 Town Manager CIP review. November 14,2023 CPC capital requests due to CIC November 14,2023 Long Term capital plans due to CIC. November 14,2023 Select Board Budget Listening Session December 1,2023 Town officials and multiple member bodies may submit draft warrant articles to Town Counsel for review and comment (S.B.policy). December 5,2023 Select Board discusses its own potential articles,including any General Bylaw changes. December 14,2023 Select Board,School Committee,Appropriation Committee Joint Meeting -Budget Update,including School Dept. presentation December 19,2023 Select Board vote to open the ATM warrant on January 7,2024 (or before).(120 days before ATM) Select Board discusses its own potential articles,including any General Bylaw changes. December 19,2023 Town Manager completes Municipal Services budget review. December 20,2023 CIC &CPC complete capital hearings and submit to Town Manager. December 21,2023 School Superintendent presents budget January 4,2024 School Superintendent presents budget to School Committee.Select Board &Appropriation Committee will attend. January 7,2024 ATM Warrant opens.Submission of proposed warrant articles begins. January 9,2024 Select Board discusses its own potential ATM articles. January 11,2024 School Committee Public Hearing/Board Discussion,with Select Board and Appropriation Committee;will include information on funding sources. January 18,2024 School Committee Votes FY 25 Budget January 23,2024 Select Board review its own ATM articles;vote to submit own articles into warrant. January 23,2024 Town Manager submits a consolidated budget to the Select Board. February 6,2024 ATM Warrant closes (90 days before ATM,Charter §2-3). ●All petitions for warrant articles submitted to Town Clerk for signature confirmation. ●Town Manager refers all appropriation articles to Appropriation Committee. ●Select Board refers voter petitions to Board of Registrars (MGL c.39 §10). ●Select Board refers all zoning articles to Planning Bd. within 14 days of submission (MGL c.40A §5). 2 February 6,2024 Select Board conducts budget and capital hearings. Select Board reviews language of its own ATM articles. February,2024 Planning Board public hearing on zoning articles (date scheduled by Planning Board,Zoning Bylaw §210-153;MGL c.40A §5. February 13,2024 Draft ATM Warrant to Town Counsel Feb.19 -23 School Vacation February 6,13,27,2024 Select Board budget and capital hearings. Select Board finalize language of its own ATM articles. March,2024 Public Forum -General Bylaw articles submitted into Warrant, hosted by those proposing the General Bylaw articles. (optional) March 5,2024 Select Board budget and capital hearings. Select Board finalize language of its own ATM articles. March 19,2023 Select Board adopts budget and capital and submits to Appropriation Committee. March 19,2024 Draft ATM Warrant to Select Board for review. Working session with Department Heads -Non-financial Warrant articles,as needed. Select Board take positions on Warrant articles April 1,2024 Last day to file nomination papers for town election (MGL c.53 §7,49 days prior to election). April 2,2024 Select Board Review ATM Warrant Select Board take positions on Warrant articles April 16,2024 Select Board review ATM Warrant. Select Board take positions on Warrant articles. Select Board finalize ballot questions. 3 Select Board review draft Motions. April 15,2024 Appropriation Committee holds hearing and votes on budget and delivers required report by April 22.(At least 14 days before ATM,Charter §7-2(b)) April 12,2024 Warrant and Motions Document completed. April 15,2024 Deadline for submission of powerpoint presentations for ATM. Send to Moderator for approval. April 15,2024 Deadline for final written notice of any ballot questions to be submitted to the Town Clerk (35 days before annual town election,MGL c.54 §42C). April 16,2024 Select Board review draft Motions. Select Board take positions on Warrant articles. Select Board sign ATM Warrant. Select Board discuss its town meeting presentations. April 16,2024 Last day to register to vote for the Annual Town Meeting and Annual Town Election (20 days before Town Meeting/Election M.G.L.c.51 §1F). April __,2024 Moderator ’s Meeting:Review of final motions and meeting process with Town Counsel,SB Chair,Moderator, Appropriation Committee Chair,Town Manager,Principal Planner/Planning Board Chair,School Committee Chair, School Superintendent,Finance Director,Town Clerk,Asst. Town Manager,Deputy Moderator. School Vacation April 15 -20 April 16,2024 Select Board review and assign town meeting duties/presentations. April 22,2024 Appropriation Committee Report Due (At least 14 days before ATM,Charter §7-2(b)) April 22,2024 Town Report,Q&As and other documents made available (Annual Town Report 14 days before ATM,Charter §3-1(f)). April 22,2024 All Town Meeting Reports/handouts Are Published and 4 Available to the Public April 28,2024 Combined Election and Warrant posted at least 8 days before ATM (Bylaws §47-1;MGL c.39 §§9A,10). May 6,2024 Annual Town Meeting (First Monday in May,Bylaws §47-2) May 20,2024 Annual Town Election (3rd Monday in May,Bylaws §47-2) 5 Draft – 11-3-2023 1 Hopkinton Special Town Meeting November 13, 2023 WARRANT ARTICLES AND MOTIONS The Middle School is accessible. If accommodations/modifications are needed, please contact the Town Manager’s office at 508-497-9701 or complete this form by November 10, 2023. Draft – 11-3-2023 2 ARTICLE 1: Elmwood Elementary School Sponsor: Elementary School Building Committee 2 To see if the Town will vote to appropriate, borrow or transfer from available funds, an amount of money to be expended under the direction of the Elementary School Building Committee to design, construct and furnish the new Hopkinton Elmwood Elementary, on the Hayden Rowe site, located at 147 Hayden Rowe, for 1195 students in grades 2-4, inclusive of all building, mechanical systems along with associated site work improvements, and which school facility shall have an anticipated useful life as an educational facility for the instruction of school children of at least 50 years, and for which the Town may be eligible for a school construction grant from the Massachusetts School Building Authority (“MSBA”). The Town acknowledges that the MSBA’s grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any project costs the Town incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the Town. Any grant that the Town may receive from the MSBA for the Project shall not exceed the lesser of (1) Forty-nine and seven hundredths percent (49.07%) of eligible, approved project costs, as determined by the MSBA, or (2) the total maximum grant amount determined by the MSBA. Pass any vote or take any act relative thereto. Required Recommendations: Appropriation Committee recommends Approval. Capital Improvement Committee recommends Approval. Motion (Appropriation Committee): That the Town of Hopkinton appropriate the amount of one hundred fifty-seven million three hundred forty-two thousand three hundred ninety-four Dollars ($157,342,394) for the purpose of paying costs to design, construct and furnish the new Hopkinton Elmwood Elementary, on the Hayden Rowe site, located at 147 Hayden Rowe, for 1195 students in grades 2-4, inclusive of all building, mechanical systems along with associated site work improvements, including the payment of all costs incidental or related thereto (the “Project”), which school facility shall have an anticipated useful life as an educational facility for the instruction of school children for at least 50 years, and for which the Town of Hopkinton may be eligible for a grant from the Massachusetts School Building Authority (“MSBA”), said amount to be expended under the direction of the Hopkinton Elementary School Building Committee. To meet this appropriation the Treasurer with the approval of the Select Board, is authorized to borrow said amount under M.G.L. Chapter 44, or pursuant to any other enabling authority. The Town of Hopkinton acknowledges that the MSBA’s grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any project costs the Town of Hopkinton incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the Town of Hopkinton; provided further that any grant that Town of Hopkinton may receive from the MSBA for the Project shall not exceed the lesser of (1) Forty-nine and seven hundredth percent (49.07%) of eligible, approved project costs, as determined by Draft – 11-3-2023 3 the MSBA, or (2) the total maximum grant amount determined by the MSBA; provided that any appropriation hereunder shall be subject to and contingent upon an affirmative vote of the Town to exempt the amounts required for the payment of interest and principal on said borrowing from the limitations on taxes imposed by M.G.L. 59, Section 21C (Proposition 2½); and that the amount of borrowing authorized pursuant to this vote shall be reduced by any grant amount set forth in the Project Funding Agreement that may be executed between the Town of Hopkinton and the MSBA. Vote Needed: Two-thirds ARTICLE 2: Eliminate Political Caucus, and Local Election Ballots with Printed Political Affiliation for Sponsor: Citizens Petition To see if the Town will vote to authorize the Select Board, on behalf of the Town, to petition the General Court for passage of a special law substantially as provided below, to authorize the Legislature to make clerical or editorial changes in form only to the bill, unless the Select Board approves amendments to the bill before enactment by the Legislature, and to authorize the Select Board to approve amendments that shall be within the scope of the general public objectives of this petition. An act relative to Town elections in the Town of Hopkinton Section 1. Notwithstanding chapter 53 of the General Laws, or any other general or special law to the contrary, a primary or caucus for the nomination of town officers shall not be held in the Town of Hopkinton. Ballots used at a regular or special town election for the election of town officers shall not have printed thereon a party or political designation or mark, and there shall not be any political designation or mark appended to the name of a candidate for town office. Section 2. This act shall take effect upon its passage. Pass any vote or take any act relative thereto. Motion (Petitioner): We move that the Town vote to authorize and request that the Select Board petition the General Court of the Commonwealth, on behalf of the Town, for passage of special legislation substantially as provided below; provided, however, that the General Court may make clerical or editorial changes of form only to said legislation, unless the Select Board votes to approve amendments thereto; and provided further that the Select Board is hereby authorized to approve amendments that shall be within the scope of the general public objectives of said petition: An act relative to Town elections in the Town of Hopkinton Draft – 11-3-2023 4 Section 1. Notwithstanding chapter 53 of the General Laws, or any other general or special law to the contrary, a primary or caucus for the nomination of town officers shall not be held in the Town of Hopkinton. Ballots used at a regular or special town election for the election of town officers shall not have printed thereon a party or political designation or mark, and there shall not be any political designation or mark appended to the name of a candidate for town office. Section 2. This act shall take effect upon its passage. Vote Needed: Simple Majority ARTICLE 3: Adopt the Municipal Opt-in Specialized Stretch Energy Code Sponsor: To see if the Town will vote to adopt the Municipal Opt-in Specialized Stretch Energy Code, for the purpose of regulating the design and construction of buildings for the effective use of energy and reduction of greenhouse gas emissions, by accepting the provisions of 225 CMR 22, Appendix RC and 225 CMR 23, Appendix CC, with such acceptance to take effect July 1, 2024. Pass any vote or take any act relative thereto. Motion (Sustainable Green Committee): We move to adopt the Municipal Opt-in Specialized Stretch Energy Code, for the purpose of regulating the design and construction of buildings for the effective use of energy and reduction of greenhouse gas emissions, by accepting the provisions of 225 CMR 22, Appendix RC and 225 CMR 23, Appendix CC, with such acceptance to take effect July 1, 2024 Vote Needed: Simple Majority ARTICLE 4: Municipal Parking Sponsor: To see if the Town will vote to: (1) acquire by gift, purchase, lease, eminent domain or otherwise, an interest in 10 Walcott Street, 14 Main Street and 0 Main Street (Assessors Map parcels U16 143 0, U16 151 0, U16 153 4) for the purpose of providing municipal parking on such terms as the Select Board shall deem to be in the best interests of the Town; (2) raise and appropriate, borrow, transfer from available funds or otherwise provide a sum of money for the purpose of such acquisition; and (3) accept a gift of construction of the parking lot located at 6 Walcott Street (Assessors Map parcel U16 144 0) connected to the property located at 18 Main Street (Assessors Map parcel U16 149 0) for the purpose of providing municipal parking in Draft – 11-3-2023 5 the downtown area on such terms as the Select Board shall deem to be in the best interests of the Town. Pass any vote or take any act relative thereto. Required Recommendations: Appropriation Committee will make a recommendation at Town Meeting Capital Improvement Committee will make a recommendation at Town Meeting Select Board recommends ____ Motion (Select Board): We move that the Town vote the following: (1) to authorize the Select Board to acquire by gift, purchase, lease, or eminent domain, a parcel of land consisting of 40,000 +/- square feet, consisting of portions of properties located at 10 Walcott Street (Assessors Map parcel U16 143 0), 14 Main Street (Assessors Map parcel U16 151 0) and 0 Main Street (Assessors Map parcel U16 153 4), for the purpose of providing municipal parking in the downtown area, on such terms as the Select Board shall deem to be in the best interests of the Town; (2) to transfer from Certified Free Cash (or from available funds) the sum of $2,985,000 (TWO MILLION, NINE HUNDRED EIGHTY FIVE THOUSAND DOLLARS) to fund said acquisition, including all legal, engineering, recording, and other related costs; and (3) to authorize the Select Board to accept, as a gift, the construction of a parking lot, located at 6 Walcott Street (Assessors Map parcel U16 144 0), that is connected to the property located at 18 Main Street for the purpose of providing municipal parking in the downtown area on such terms as the Select Board shall deem to be in the best interests of the Town. Vote Needed: Two-thirds. Marathon Fund Request Funding is hereby requested by___________________________________________________________ Name of organization or department For the purpose of: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Supporting information/ estimates include: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Recommended by vote of the Marathon Fund Committee ___________________________________________ Chair or Secretary Date Amount: $______________ Approved by vote of Select Board on Date: _______________ _______________________________ _______________________________ _______________________________ _______________________________ _______________________________ Cc: Town Accountant Treasurer Marathon Fund Committee Organization or Department To:Select Board From:Norman Khumalo Date:November 3,2023 Ref:Staff Report -Select Board November 7,2023 Meeting 1.Main Street Corridor Project:Dave Daltorio (Town Engineer/Facilities Director)and Michell Murdock (Project Specialist)have provided the attached update (See Attachment 1). The key highlight is that Verizon has completed setting poles. 2.Per-and Polyfluoroalkyl Substances (PFAS)treatment project:Per-and Polyfluoroalkyl Substances (PFAS)treatment project:Construction of the Well #6 Filtration System is at the foundation stage,and per the contractor,the project is still on schedule to be completed in January 2024.Updated sampling results,including July 2023,are available on the Town's Water &Sewer website.Again,PFAS information for owners of private wells is available here.If residents have questions or concerns regarding PFAS in private wells,they may contact the Health Services Department at 508-497-9725. 3.Massachusetts Water Resources Authority (MWRA)Southborough Interconnection Project: PARE Engineering's work on the 30%MWRA Southborough Interconnection project design is progressing well.On X ,town staff met with MWRA staff to review the process for admitting a New Community to the MWRA Water System,the MWRA entrance fee and fee waiver,and lessons from recent applications to join the MWRA. 4.Municipal Aggregation Update:The Town secured a majority vote at the 2013 Annual Town Meeting to initiate a municipal aggregation plan.At that time,the Town could not identify a beneficial way to implement community aggregation.However,over the years,the community aggregation landscape has evolved.Most recently,supported by the advocacy of the Hopkinton Sustainable Green Committee and with the support of the Select Board,town staff Julia Chun,Dave Daltorio,and John Gelcich initiated and commenced the procurement process to recommend a consultant to help the Town prepare a municipal or community aggregation plan in consultation with the Department of Energy Resources.They interviewed three companies:Good Energy L.P.,MassPowerChoice (formerly Peregrine Energy Group), and Colonial Power Group.They have now recommended Mass PowerChoice as the preferred consultant.I am requesting the Select Board to schedule this matter at its first meeting in December.After that,the Town will initiate a planning process to develop a community aggregation plan and seek residents'input.Upon finalization of the aggregation plan,the Town will submit it to the Department of Public Utilities for certification. Specifically,the consultant's role will be to create the Aggregation Plan,steer it through local and state approval processes,analyze Load Data,prepare the RFPs for the Supply of Power, help negotiations for the Power Supply Contract,support Customer Enrollment/Transition Process,Public Education and Management and Monitoring of Aggregation Program. 1 Attachment 1 TO:Select Board FROM:Michelle Murdock,Dave Daltorio VIA:Norman Khumalo,Town Manager DATE:November 2,2023 SUBJ:Select Board Update:Main Street Corridor Project Date:November 7,2023 MassDOT’s Original Completion Date for the Project was October 22,2023.Eversource transformers are not available,preventing completion of the undergrounding of utilities which will require a new end date to be set for the project.No update was provided by Eversource at the last Construction meeting held on 10/31/23.Amorello has asked Eversource for a letter on their completion date;needed to request extension of their contract with MassDOT. Eversource is exploring any additional work that can be done over the winter.The goal is to position the project to be ready when transformers are available.Some work can occur,such as setting up hardware on the new poles,but transferring all wires cannot start until transformers are available.Other utilities cannot move wires until Eversource is oﬀthe pole as utility line removal starts from the top down. Amorello is oﬀsite for the winter,but may be onsite to address any urgent matters. Construction meetings with MassDOT,Amorello and Eversource will continue once a month during winter shutdown. Verizon has completed setting poles. Traffic Signals at Wood/Main St.and Rte.85/Main -VHB has confirmed that all intersections and driveways are now working to plan. Roadway structures have been adjusted for winter conditions The Town and VHB will walk the project on to review all project details.Nov 3, 2023 Separated Bike Lane -Bike lane paving has been completed.The Town has been advised not to do temporary striping as it may not match up with the final striping.“No Motorized Vehicles” signs have been reinstalled for the winter. Traﬃc Pole and Peeling Paint -MassDOT is pushing for a full replacement of all peeling traﬃc signal poles after ﬁnding many issues with the on-site restoration process in other communities. Town staﬀwill continue to coordinate with MassDOT to get this corrected. 2 Brick Work -MassDOT has approved all the brickwork changes for the project,including the new location on the north side of Main between Walcott and Ash Streets.The Town has provided MassDOT with all the backup information and the signed change order.Brick work will take place next year. The bump-out area in front of the Korean Presbyterian Church (2 Main Street)church should have loam and seed to accommodate trees.The concrete that was poured will be removed,trees and other plantings are proposed in this location,and new brickwork will also be in this area. Work to be done next year. Town Hall Access –Temporary asphalt was installed in front of Town Hall.The asphalt will be removed and replaced with brick next year.The new brick will be at the same elevation as the new concrete sidewalks. MassDOT provided the Town with contractual unit price bid item cost increases (asphalt,diesel fuel,etc)that they have paid Amorello on the project.The information was provided for informational purposes.The Town is not responsible for paying any of the increased costs.The cost increase to date is in the range of $2,000,000. To Date Construction Cost and Quantities through 9/30/23 (prices include cost changes) Paid By Contract Total (incl.Contingencies, change orders,and cost increases) As of Sept,24,2022 Percent Completed MassDOT/TIP $11,600,000 $8,000,000 69% Paid By Town $10,000,000 $8,000,000 80% Total Cost $21,600,000 $16,000,000 74% Work Completed -rounded (does not include every bid item) Percent Complete Catch Basins 100% Drain Manholes 100% Reinforced Concrete Pipe 100% Ductile Iron Pipe 100% 3 Hot Mix Asphalt (all types)80% Gravel (all types)100% Rock Excavation 100% Grading and Compaction 100% Granite Curbing 95% Underground Conduit 100% Utility Vaults Installed 100% Excavation (all types)98% Concrete Sidewalk 95% Community Contact (10-12-23 thru 11-2-23) ●Construction Advisory #86 was distributed via email on Friday,October 20,2023. ●Construction Advisory #87 was distributed via email on Friday,October 27,2023. ●Project Update to confirm winter shutdown was distributed via email on Friday, November 3,2023. ●A total of 13 issues/concerns from the general public and project abutters were received, reviewed and researched,and an email response was sent to the individual(s)who reported an issue or asked a question.Issues reported/questions asked included: 1.Phone call from project abutter at 5 West Main to ask about having his driveway transition ﬁxed before winter shutdown.Request shared with MassDOT. 2.Multiple emails to project abutter to at 2 West Main to conﬁrm date for work on front yard/walkway and conﬁrm his preferences.Email also sent to conﬁrm he is happy with work;response rec’d to conﬁrm all is good. 3.Multiple emails from project abutter at 121 Main to complain about roadway signs in front of his property;signs are in the permanent easement. 4.Multiple emails to project abutter at 5 West Main to coordinate landscaping and tree removal. 5.Email from MM to project abutter at 80 Main to coordinate driveway paving and to obtain Right of Entry form to complete work.Onsite meeting on 10/16 to pick up the signed form prior to paving work. 6.Email from MM to project abutter at 78 Main to conﬁrm date of walkway work. 7.Email from project abutter at 2 Commonwealth to ask that pole in his yard be removed;reached out to MassDOT;pole removal complete. 4 8.Multiple emails to property owner at 1 Ash Street regarding date for paving work on driveway;work was scheduled and canceled by Amorello;ﬁnal paving still pending. 9.Phone call from project abutter to ask why signs are being put up near Marathon Way. 10.Phone calls and emails to project abutter at 60-64 Main (Shell Station)to coordinate sign replacement;onsite meeting on 11/3/23 to conﬁrm location before sign is installed. 11.Phone call from project abutter with concerns about recently completed landscaping work;referred to Scott’s Landscaping. 12.Phone call/voicemail left for resident who left a message about exit at CVS/Marty’s -asking for cross striping to allow easier exit. 13.Email from resident to ask when the pedestrian crossing at Town Hall will be functional;concern shared/discussed at MassDOT Construction meeting on 10/31/23. Miscellaneous ●The Project website will continue to be updated throughout the Project.Visit the website to sign up for Project Updates.A QR Code has been developed for quick access. ●Time lapse video has been added to the homepage of the project website. ●Project photos and drone coverage of the 135/85 reconstruction have been added to the website https://hopkintonmainstreet.com/construction-photos.htm 5 SELECT BOARD LIAISON ASSIGNMENTS FY 2024 Appropria�on Commitee C Commitee Cable Commitee Animal Control Conserva�on Com Commitee Commitee Commitee Cemetery Commission Commission on Disability Town Clerk Commitee Council on Aging ADA Oversight Commitee Veterans Celebra�on Commitee Commitee Hopkinton Cultural Council Marathon Commitee Marathon Fund Commitee Parks & Recrea�on Commission Youth Commission C reserva�on C FY24 Select Board Liaison Assignments – Page 2 Woodville Historic District Commission Hopkinton Historic District Commission Historical Commission Hopkinton Housing Authority Sustainable Green Commitee Trail Coordina�on and Management Commitee Commissioners of Trust Funds Lake Maspenock Dam Advisory Group Hopkinton Schools Athle�c Field Subcommitee Boston Athle�c Associa�on Elementary School Building Commitee (Life of the Todaro Proper�es Advisory Group (Life of the Prat Farm Master Plan Team (Life of the Project) Upper Charles Trail Commitee (term expires 6/30/25) Open Space Preserva�on Commission (term expires 6/30/26) Aﬀordable Housing Trust Fund Board (term expires 6/30/26) Metropolitan Area Planning Council Representa�ve, Select Board Member (Town Manager Appointment) MetroWest Regional Transit Authority (1 year term) 11/1/23, 10:29 AM Town of Hopkinton, MA Mail - Fwd: Main Street Corridor Project Construction Advisory - October 27, 2023 - Pedestrian crossing a... Elaine Lazarus <elainel@hopkintonma.gov> Fwd: Main Street Corridor Project Construction Advisory - October 27, 2023 - Pedestrian crossing at Town Hall? Dave Roberts <penguinsltd@gmail.com> Fri, Oct 27, 2023 at 4:28 PM To: selectboard@hopkintonma.gov Good afternoon all, It's that obnoxious Dave Roberts from 29 Hayden Rowe again. Before the "beautification project" began there was a great pedestrian activated flashing light at the crosswalk by the Town Hall and Bill's. Now we don't have one that works, yet this weekly update mentions nothing. Is there any chance this piece of safety equipment can be functional before Thanksgiving? Other new crossings work but not this original one. Thank you. Best Regards, Dave Roberts +1 508-330-5289 Forwarded message From: Michelle Murdock <mmurdock@hopkintonma.gov> Date: Fri, Oct 27, 2023 at 3:00 PM Subject: Main Street Corridor Project Construction Advisory - October 27, 2023 To: Main Street Corridor Project <MainStreetCorridorProject@hopkintonma.gov> Attached please find the Main Street Corridor Construction Advisory for the week of October 30th to November 3rd. For the most up to date information about the Main Street Corridor project please visit theTown's project website at https://hopkintonmainstreet.com Thank you, Michelle Murdock Professional Project Specialist Town of Hopkinton mmurdock@hopkintonma.gov Cell: (339) 223-5377 All email messages and attached content sent from and to this email account are public records unless qualified as an exemption under the Massachusetts Public Records Law. Visit us online at www.hopkintonma.gov. 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To unsubscribe from this group and stop receiving emails from it, send an email to MainStreetCorridorProject+ unsubscribe@hopkintonma.gov. https://mail.google.com/mail/u/0/?ik=dbd2da471 e&view=pt&search=all&permmsgid=msg-f: 1780941887857041813&sim pl=msg-f: 1780941887857041... 1/2 11/1/23, 10:29 AM Town of Hopkinton, MA Mail - Fwd: Main Street Corridor Project Construction Advisory - October 27, 2023 - Pedestrian crossing a... .K 2023-10-27 Construction Advisory 87.pdf 216K https://mail.google.com/mail/u/0/?ik=dbd2da471 e&view=pt&search=all&permmsgid=msg-f:1780941887857041813&simpl=msg-f: 1780941887857041... 2/2 Try --E'3 John Coutinho, Chair & Clerk Michael Riley, Vice Chair TOWN OF HOPKINTON BOARD OF APPEALS Town Hall 18 Main Street - 3rd Floor Hopkinton, MA 01748 508-497-9745 www.hopkintonma.gov PUBLIC HEARING NOTICE zb a(dih ookintonma. n ov October 16, 2023 The Board of Appeals will hold a public hearing on Wednesday, November 8, 2023, at 7:00 P.M. to hear all persons interested in the Petition for Special Permit and/or Variance filed by Yuan Li and Rui Heh, 139 Rutland Street, Carlisle, MA. The Petitioners seek relief from the lot frontage requirements in the Hopkinton Zoning Bylaws, specifically that access to the lot would not be across the legal frontage of the lot, in order to construct a new single family home at 0 Elm Street, 0 West Main Street, and a portion of 30 West Main Street, Hopkinton, MA, by allowing the driveway to be located across the frontage of 30 West Main Street. The properties are shown on Assessors Map U18 Blocks 19-0, 33-0 and 32-0 respectively. The hearing will be held remotely using the Zoom meeting service. For additional information please email zba hopkintonma.gov, call the Department of Land Use, Planning and Permitting at 508-497-9745, or check the online meeting calendar and Agenda for this meeting at www.hopkintonma.gov. This legal notice is also posted on the Massachusetts Newspaper Publishers Association (MNPA) website at http://masspublicnotices.or2. John Coutinho Chair & Clerk #24-005