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Regional Open 5 ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-06
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
7:00 p.m.
Wednesday, March 12,2003
330 Distel Circle
Los Altos, California
AGENDA*
Please Note: 7:00 p.m. Closed Session Special Meeting Start Time
7:30 p.m. Regular Meeting Start Time
7:00 ROLL.CALL.
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT-CLOSED SESSION
The Closed Session will begin at 7:00 p.m. At the conclusion of the Closed Session,the Board will
adjourn the Special Meeting Closed Session to the Regular Meeting,and,at the conclusion of the
Regular Meeting,the Board may reconvene the Special Meeting Closed Session.
1. Conference with Labor Negotiator,Government Code Section 54957.6
Agency Negotiators i�—Fran Buchanan,IEDA,John Escobar,Sally Thielfoldt,John Maciel
Employee Organization—S.E.I.U. LOCAL 715
* F MIDPENINSULA REGIONAL
7.30 REGULAR MEETING OF THE BOARD OF DIRECTORS O THE
OPEN SPACE DISTRICT
i
** ORAL COMPVIUNICATIONS-Public
ADOPTION OF AGENDA-N.Hanko
ADOPTION OF CONSENT CALENDAR-N. Hanko
*** ADOPTION OF MINUTES
January 29, 2003
BOARD BUSINESS
7:40* la Initial Presentation of the District's Budget for Fiscal Year 2003-2004;Review the Proposed
District Budget for the 2003-2004 Fiscal Year;The Proposed District Budget for the 2003-
2004 Fiscal Year and the Report and Recommendations of the Administration and Budget
Committee will be Presented at the Board's March 26,2003 Regular Meeting for Final
Consideration and Adoption—C. Britton
8:30* lb Controller's Report on the Proposed Fiscal Year 2003-2004 Budget—M.Foster
8:40* 2 Proposed Addition of the Hunt Property to Bear Creek Redwoods Open Space Preserve;
Determine that the Recommended Actions are Categorically Exempt from the California
Environmental Quality Actas
�h a Set ppOut in this Report;Adopt the Attached Resolution
A 3t? .ir � �QRICo tly%D59pp40y4'tA#ptj�04 hl4. b csolution Authorizing
Fax:650-691-0485 - E-mail: mrosd@openspace.org . Web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C. Davey,Ied Cyr, Deane Little, Nonette Hanko, tarry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton
Meeting 03-04 Page 2
Issuance of the Promissory Note for the Hunt Property Acquisition;Tentatively Adopt the
Preliminary Use and Management Plan Recommendations Contained in the Report and
Naming the Property as an Addition to Bear Creek Redwoods Open Space Preserve;Indicate
your intention to Dedicate the Property as Public Open Space—T.Fischer
8:50* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of
District Directors and Staff.
*** REVISED CLAIMS
9:10* ADJOURNMENT
* Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of
order.
** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item
is considered by the Board of Directors. You may address the Board concerning other matters during
Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may
comment to the Board by a written communication, which the Board appreciates.
*** All items on the consent calendar may be approved without discussion by one motion. Board
members, the General Manager, and members of the public may request that an item be removed from
the Consent Calendar during consideration of the Consent Calendar.
In compliance with the Americans with Disabilities Act,if you need assistance to participate in
this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to
the meeting will enable the District to make reasonable arrangements to ensure accessibility to
this meeting.
r s
Regional Open ., . ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-02
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
January 29, 2003
MINUTES
SPECIAL MEETING
L ROLL CALL
President Nonette Hanko called the meeting to order at 6:10 p.m.
Members Present: Jed Cyr, Mary Davey, Larry Hassett,Deane Little, Ken Nitz, Pete
Siemens, and Nonette Hanko
Members Absent: None
Staff Present: C. Britton, S. Schectman, J. Maciel, M. Williams, C. Woodbury, D.
Woods, and T. Fischer
H. CLOSED SESSION
N. Hanko stated that the Board would adjourn to Closed Session to discuss Closed Session
Agenda Item 1.
The Board recessed to Closed Session at 6:12 p.m. and the Closed Session commenced at
6:12 p.m. The Board concluded the Closed Session at 7:30 p.m.
REGULAR MEETING
M. N. Hanko called the Regular Meeting to order at 7:32 p.m. She announced that the Board
had discussed Closed Session Agenda Item 1 in Closed Session and that no reportable
actions had taken place.
Additional Staff Present: S. Thielfoldt, S. Sommer, D. Sanguinetti, M. Newburn, C.
Woodbury, M. Williams, S. Jensen, T. Fischer, R. Fitzsimons, C. Roessler, A. Ruiz, K.
Carlson, A. Correia, and C. Barressi.
IV. ORAL COMMUNICATIONS—There were none.
V. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. L. Hassett seconded and the
motion passed 7 to 0.
330 Distel Circle , Los Altos, CA 94022-1404 # Phone:650-691-1200
Fax: 650-691-04£3.5 * E-mail:mrostl@openspace.org * web siteu www,openspace.org � 7FAEs"'
Board or Dire(tors:Petri Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz - Genera(Manager:L.Craig Britton
Meeting 03-02 Page 2
VI. ADOPTION OF CONSENT CALENDAR
K. Nitz removed Agenda Item 7 Proposed Amendment to the Class Specifications for the
g p p
Public Affairs Specialist and Real Property Specialist Positions; Approve the Amendment to
the Public Affairs Specialist and Real Property Specialist Class Specifications to Designate
These Positions as "Nonexempt" Under the Fair Labor Standards Act; Agenda Item 10,
Adopt a Resolution to File an Application-Agreement with the State to Extend "Medicare-
Only' Coverage to Eligible Employees' Authorize the General Manager to Enter into an
Agreement with the Board of Administration of the California Public Employees'
Retirement System to Make Modifications to the California State Social Security Agreement
to Extend "Medicare Only" Coverage t, o Eligible Employees; and Agenda Item 11,
Authorize the General Manager to Enter into an Amendment to the Contract with Panko
Architects of San Mateo for an Amount Not to Exceed a g ��$9 000 for Design and En ineerin
g
Services and Reimbursable Expenses, to Replace the Maintenance Shop Buildingfor or the
Foothills Field Office at Rancho San Antonio Open Space Preserve.
N. Hanko requested that the Minutes of the December 11, 2002, Regular Meeting be
amended as follows: Page 8, paragraph 3 should read, "N. Hanko: She attended the
planning commission meeting to express the District's views on zoning, and she and C.
Woodbury met with the Palo Alto planning staff for the same purpose."
Motion: J. Cyr moved that the Board adopt the Consent Calendar, including the
minutes of the Regular Meeting of December 11, 2002, as amended, and the
Special and Regular Meeting of January 8, 2003; Agenda Item 8,Approval
of Amendment to the Section 2.40 of the District's Rules of Procedure
Regarding Financial Instrument Signatories; Agenda Item 9, A np rove
Appointment of President Nonette Hanko as the Districts Representative to
the California Joint Powers Insurance Authority Board of Directors for their
Annual Meeting and Appointment of Two Alternates, General Manager, C.
Britton, and Assistant General Manager, J. Escobar; and Revised Claims 03-
02. L. Hassett seconded the motion. The motion passed 7 to 0.
VIL SPECIAL ORDER OF THE DAY
• Recognition of Joyce Nicholas, the District's First 25-Year Docent
Volunteer.
R. Fitzsimons talked about Ms. Nicholas's history with the District and her personal
experience with her and presented her with a picture of Monte Bello Open Space
Preserve..
Chris McIntosh spoke on behalf of all docents. She related an anecdote.
Ms. Nicholas recalled her experiences and expressed her love for nature and open
space. She thanked those present.
• Recognition of Tom Lockard for his Generosity and Support of District Open
Space Programs.
l
Meeting 03-02 Page 3
C. Britton thanked Mr. Lockard for his support, particularly the gift for the 30
Anniversary celebration. He presented him with a picture of Long Ridge Open
Space Preserve.
Mr. Lockard thanked the Board and staff.
VUL BOARD BUSINESS
A. Agenda Item No. 1 —Appointment of 2003 Board Committees-_(Report R-03-06).
N. Hanko reviewed her appointments.
Motion: P. Siemens moved that the Board approve the President's
a
i contained in the
ointments to Standing and Ad Hoc Committees as c
PP g
report, including the determination of compensation status. K. Mitz
seconded the motion. The motion passed 7 to 0.
B. Agenda Item No. 2- Appointment of District Representatives to the Governing
Board of the Midpeninsula Regional Open Space District Financing Authority:
Approve Appointment of Directors Hassett(Treasurer)„ Siemens. and Davey to
Serve on the Governing Board of the Midpeninsula Regional Open Space District
Financing Authority—(Report R-03-07 .
N. Hanko presented her report.
Motion: K. Nitz moved that the Board approveappointment the President's a ointment of
Directors Hassett(Treasurer), Siemens, and Davey to serve on the
Governing Board of the Midpeninsula Regional Open Space District
Financing
Authority. P. Siemens seconded the motion. The motion passed 7 to
0.
C. Agenda Item No. 3—Proposed Preliminary Action Plan for the Implementation of
the District's Basic Policy for Fiscal Year 2003-2004,Review the Proposed
Preliminary Action Plan for Fiscal Year 2003-2004 and Modify as Necessary for
Review by the Administration and Budget Committee as a Part of the Budget
Development Process—(Report R-03-08).
C. Britton noted that the comments made by the Board at this meeting would be
considered by the Budget Committee. He noted that there were no proposed new
positions in this action plan.
I. OPEN SPACE ACQUISITION DEPARTMENT—Acquisition, Funding,
and Negotiation
M. Williams highlighted some key projects. The following items were discussed and
questions answered:
Meeting 03-02 Page 4
No. 1 under Other Projects and Activities, continue efforts to integrate the
Workplace Enhancement Plan methods into the daily activities of the Acquisition
Department. . Williams said they have regular meetings with staff and occasionally
do things as a department.
No. 9 under Other Projects and Activities, maintain a relocation assistance program
utilizing staff and consultants as necessary—M. Williams explained the process
which might include moving expenses and assistance in finding a new residence.
No. 3 under Other Projects and Activities, work closely with Legal Program to draft
purchase agreements and related real estate documents, and to clear and perfect title
on District open space lands including obtaining quitclaims and initiating quiet title
action on Dennis Martin Road at Thornewood Open Space Preserve—M. Williams
said this was going pretty well.
A. Property Management—M. Williams highlighted Key Project#3,
Historic Leases, and Key Project#4, Communication Rental Income.
The following items were discussed and questions answered:
Key Project#3, Historic Leases—P. Siemens suggested changing the second
sentence to read, "Complete lease extension and explore potential agricultural lease
with a new tenant as part of the historic Pichetti winery."
In regard to other projects#2 (Evaluate and make recommendations on the long-term
feasibility of maintaining District residential rental properties(such as the former
Smith and Sherrill residences) and#3 (Assess the economic viability of long-term
leasehold arrangements, or, if appropriate, the disposition of structures in accordance
with Board policies), M. Williams said the Smith property poses a lot of problems.
He said they have gathered information about roofs, road systems, and water
systems.
M. Williams estimated the current rental income on communication towers at
$250,000 to $300,000.
In answer to a Board questions, C. Britton said the Board had decided from a policy
standpoint not to expand in this area, and staff has not been aggressive because of
that policy. As far as putting additional antennae on the existing towers, the district
does not own the towers.
D. Little said he believed there are now more powerful, smaller, more attractive
antennas, and wondered whether we could substantially increase our income. M.
dish said antennas are still the same. Technology o 0
Williams
s s
gY improvements are toth
size and rack space. C. Britton said if the Acquisition and Enterprise Committee
wished, they could meet and talk about this.
I
Meeting 03-02 Page 5
B. Land Protection—M. Williams highlighted Key Projects#1, Land
Acquisition Planning; #2, Encroachment Reduction; and#3,
Monitoring and Reporting Program for Grazing Lease.
The following items were discussed and questions answered:
Key Project#3, Monitoring and Reporting Program for Grazing Lease -D. Woods
talked about the program, including the requirements of the POST agreement with
Mr. Driscoll.
Key Project#2, Encroachment Reduction -D. Woods said a team was formed and
the procedure document for handling encroachments is almost drafted. S. Schectman
said the permit fee policy was also in progress.
I
No. 5 under Other Projects and Activities, notify County recorder offices of District
held open space and conservation easement rights in compliance with Assembly Bill
1011 -T. Fischer explained that the initial work involved is providing information on
easements we have to the counties. This is updated each year. M. Williams noted
that easements that are done today are put on the assessors parcel maps. Those from
the past,the District has to initiate.
D. Woods said the existing tenant is interested in staying on the Big Dipper ranch but
is currently there on a month-to-month basis. Staff has selected a consultant who is
helping them develop the month-to-month and will help develop an interim lease. J.
Cyr said it was wiser to have a more clear idea about what the resource is before
going into a long-term commitment.
No. 1, Other Projects and Activities, review and update land acquisition and site
dedication information. With assistance from a volunteer, create a property index
based on assessor's parcel numbers of all property interests held by the District-D.
Woods said they have not been able to do the transition of getting it into the GIS
database yet.
II. OPEN S Woodbury PACE PLANNING DEPARTMENT-C. Woodbu noted that
the program names had been changed.
A. Planning and Geographic Information—C. Woodbury highlighted
Key Projects#l, Coastal Annexation; #2, Master Plans; #3, Resource
Management Strategic Plan; and#4,Regional Resource Inventory.
She noted that priority would be given to the resource protecti
on
project.
B. Public Access Improvements and Staff Facilities—C. Woodbury
referred to projects listed in the work program.
The following items were discussed and questions answered:
I
Meeting 03-02 Page 6
Sierra Azul and Bear Creek Redwoods Master Plan—C. Woodbury said staff
believed they would have a charette or something similar but would like to get the
consultant team on board first.
Regional Resource Inventory—M. Freeman said they had just acquired a new
dedicated server to back up the GIS data.
WEP—C. Woodbury said the program seems to be working and a lot of individuals
have come up with ideas for improving the way they do business.
Seismic update of Picchetti ranch—C. Woodbury said staff applied to the State
Office of Historic Preservation and received $50,000 out of the $250,000 request. A
t application was sent to Santa Clara Count Heritage Commission and the
gran app Y g Y
w in month if the will receive a ant.
should know a o
Y grant.
C. Woodbury said they have no demolitions scheduled in the coming year.
Study Area 2 for El Corte de Madera—C. Woodbury said the District was not
successful in obtaining that grant.
Parking Lot Expansion at Purissima Creek—C. Woodbury said they just do not have
time to study everything. She said this and other projects will show up in the five
year CIP.
K. Nitz asked about several projects from last year. C. Woodbury talked about
progress on those.
St. Joseph observation area- C. Woodbury said there have to be some property
transfers. They are purchasing the materials for the observation area.
Exhibits at Daniels Nature Center—C. Woodbury said they would be done by the
end of the fiscal year.
J. Cyr said it would be nice to have a summary of what was achieved through the
year. C. Britton said they do an analysis at the end of the fiscal year of what they
have completed. He suggested that it would have been good to include the projects
that were dropped.
Aldercroft Creek Encroachment and Sewer and Storm Drainage Easement Repairs at
Pulgas—C. Woodbury reported that Aldercroft Creek is finished. The Pulgas items
are a component of the whole Pulgas Ridge Project. She said it is not quite ready for
the Use and Management Committee.
n agricultural policy
N. Hanko said an item should be included in the Action Plano a c
�' P Y
interest on the coast.
Key Project 3, Resource Management and Key Project 4,Regional Resource
Inventory—M. Freeman outlined sources of the data for the inventory. These
Meeting 03-02 Page 7
included the sudden oak death website, the U.S. Fish and Wildlife Service, and the
Nature Marine Fishery Service. He said some of the information is site-specific and
some of it is regional.
III. OPERATIONS DEPARTMENT
A. Field Operations- J. Maciel noted that additional hours for seasonal
employees and a student intern were included in the plan. He outlined
the key projects.
The following items were discussed and questions answered:
J. Maciel said resource staff hours had been increased last year. They are not
increasing the number of field hours for it this year.
Developland management cost evaluations stem from last ear's plan—J. Maciel
g Y Y
said that has not been completed, but it will be. It will be added to this year's plan.
Work Enhancement Program—J. Maciel said it was going very well. M. Newburn
Sr g g rY
commented on the program, noting that it is a work in progress and is a challenge.
He thought there was a commitment to make it better.
B. Resource Management—C. Roessler outlined key projects.
items were discussed and questions answered:
The following
Key Project 3, Wild g op Pro it Pi Population Control am—C. Roessler answered
Program
questions regarding pig trapping and said they expect to continue to reduce the
r r fewer pigs because the are trapping less
hours. They are determining that there are p g y pp g
and rooting is less. She said everybody is starting to see a decline in numbers.
Star thistle—C. Roessler talked about what is being done, including a workshop. L.
Hassett said the longer we let the problem fester, the larger the costs will be. He
more District wide now.
suggested doing
Eucalyptus removal-J. Maciel noted that this would come back to the Board.
C. Roessler answered questions regarding staffing and budget for resource
management.
IV. PUBLIC AFFAIRS DEPARTMENT- S. Jensen outlined key projects.
A. General Public Information and Outreach
B. Legislative, Funding, and Organizational Relations
C. Community Programs
The following items were discussed and questions answered:
Meeting 03-02 Page 8
Nature Center— S. Jensen has had two portions of exhibits in the plans for last year
f those was for Planningthe external signs) and the other was
and this year. One o t os
( g )
Y
internal (POST grant).
Good neighbor policy— S. Jensen said they would use some of the information from
the encroachment manual and create a brochure of manual that will go to neighbors
and describe how they can be good neighbors. It was suggested that neighbors be
brought in on the creation of the policy.
Database design— S. Jensen said the media database was not included in the
redesign. Updating of records is a big part of what staff'needs to do.
External displays at Daniels Nature Center—C. Woodbury is working with C.
Oosterman on that and it is being ordered.
Visitor satisfaction survey - S. Jensen said this is being moved into the forthcoming
year.
Phone reservation system— S. Jensen said this would remain part of the program,
even with web site improvements.
Graphic library— S. Jensen said they are building a digital image library. C. Britton
commented that the slide library is in good shape.
Short courses— S. Jensen said staff are doing more enrichment and talked about
some of those programs.
WEP— She commented on the program and said morale is high.
V. ADMINISTRATION DEPARTMENT
A. Administration - C. Britton highlighted key projects 1, Coastal
Annexation; 2, State Budget Process; and 3, District Funding.
The following items were discussed and questions answered:
Other Projects, #8, involved the Board of Directors in planning the annual special
Board meeting to be held as part of the Board's Good Neighbor Policy—C. Britton
said they hold a Board meeting off-site annually.
Other Projects, #11, Work with other departments to fully utilize the 15-plus
databases that contain information that is shared by multiple departments— S.
Thielfoldt said that following the work by the consultant, the number of databases
had been
reduced. The database is set up, staff has been trained and focus is on
utilizing it.
S. Thielfoldt talked about the proposed administrative management analyst position.
Meeting 03-02 Page 9
Key Project#4, Records Management Program— S. Thielfoldt said they do not plan
to buy any software at this time.
B. Human Resources—
Key Project#1, Work Enhancement Plan- S. Thielfoldt talked about the WEP as it
applied to this department and throughout the District. She thought it was going very
well. She responded to concern, noting that she had never seen a more complete
communication system than this one and she thought it was paying off.
I Cyr commended staff at all levels in regard to the WEP.
C. Legal Services- S. Schectman highlighted the report.
Board Members agreed to move the agenda to item 6.
D. Agenda Item No. 6-Acceptance of Report on the District's 2001-2002 Le islative
Program and Adoption of 2003-2004 Legislative Program; Accept the 2001-2002
Legislative Program Report, As Attached to this Report, Adopt the 2003-2004
Legislative Program, As Attached to this Report, Authorize the Board President
and/or General Manager to Submit Correspondence on Behalf of the District to
Local, State, and Federal Elected Officials in Support of, or in Opposition to,
Pending Legislation When the General Manager or General Counsel Determine Such
Positions to be in the Best Interest of the District in Order to Effectively Carry Out
District Business and Accomplish the District Purposes-Provided that any such
Correspondence is Reported to the Legislative, Finance, and Public Affairs
Committee on a Periodic Basis—(Report R-03-16).
C. Britton highlighted the progress report on last year's program and said he thought
it was very successful. He reviewed the goals for the next two-year session.
P. Siemens suggested changed the wording of Goal 10 so that it reads, "Seek
statutory amendment clarify that prescriptive rights are deemed to be abandoned . . .
S. Schectman explained why conformity with the general plan(Goal 3b) was part of
that law.
S. Schectman outlined what kind of circumstances were envisioned when setting
Goal 2a. She noted that the District is empowered to buy land outside its
boundaries, and, therefore, needs this enforcement authority.
K. Carlson said District rangers were interested Goal 2a which made changes in
Public Resources Code Section 5561. He asked if staff had been in contact with East
Bay Regional Parks. District rangers felt this is a non-issue because of the penal
code. He talked to East Bay Regional Parks and they said it had never come up.
They also manage lands outside their district. K. Carlson said they do not want it to
be come an issue. He said the rangers were supportive of this if it passed as it reads.
Meeting 03-02 Page 10
S. Schectman explained why staff felt this was necessary.
N. Hanko said she thought it was a good idea to talk to the EBRP manager. She told
why she supported this legislation. K. Nitz commented that he would not support it,
and P. Siemens said he had reservations.
C. Britton stated that if Section 5561 was different, he would bring it back to the
Board.
Motion: P. Siemens moved that the Board accept the 2001-2002 Legislative
Program Report; adopt the 2003-2004 Legislative Program; and
n r General Manager to submit
the Board President and/or Ge e authorize g
correspondence on behalf of the District to local, state and federal
elected officials in support of, or in opposition to pending legislation
when the General Manager and General Counsel determine such
positions to be in the best interest of the District in order to effectively
carry out District business and accomplish District purposes; provided
that any such correspondence be copied to the full Board of Directors
as part of the next agenda packet and all such correspondence is
reported to the Legislative, Finance, and Public Affairs Committee on
a periodic basis. M. Davey seconded the motion. P. Siemens changed
the motion to adopt the program except for Goal 2a). The motion
passed 7 to 0.
Motion: P. Siemens moved that the Board adopt the 2003-2004 Legislative
Program Goal 2a). J. Cyr seconded the motion. The motion passed 5
to 2. Directors Little and Nitz voted no.
E. Agenda Item No. 4- Adoption of Resource Management Five-Year Strategic Plan;
Determine that the recommended Actions are Categorically Exempt from the
California Environmental Quality Act (CE A), As Set Out in this Report;Approve
the Resource Management Five-Year Strategic Plan and Accept the Associated
Worktable— (Report R-03-12).
D. Little explained why he thought this item should go back to the Use and
Management Committee. L. Hassett supported D. Little's action.
Motion: D. Little moved that the Board table this item and refer it back to the
Use and Management Committee. L. Hassett seconded the motion.
Discussion: P. Siemens said he supported the motion and would like to include a
statement about a program that addresses the issue of catching
something before it gets too bad. N. Hanko asked that they also look
at the issue of grasslands protection.
Vote: The motion passed 7 to 0.
Meeting 03-02 Page 11
F. Agenda Item No. 5- Approval of Mitigated Negative Declaration and Mitigation
Monitoring Plan for Virginia Mill Trail Repair Project at El Corte de Madera Creek
Oven Space Preserve: Approve the Mitigated Negative Declaration and Miti a*�tion
Monitoring Program in Accordance with the California Environmental Quality Act
(CAA), and Adopt the CEQA and De Minimis Findings as Set Out in This Report—
(`Report R-03-11).
S. Sommer was present to answer questions.
Motion: M. Davey moved that the Board approve the Mitigated Negative
Declaration and Mitigation Monitoring Program in accordance with
the California Environmental Quality Act (CEQA), and adopt the
CEQA and De Minimis Findings as set out in the staff report. P.
Siemens seconded the motion.
Discussion: K. Nitz said he called Robert Zatkin and he was okay with what was
going on. S. Sommer told what would happen after the approval of
the negative declaration, which must be approved prior to issuance of
permits.
Vote: The motion passed 7 to 0.
C. Britton pointed out how thorough staff had been.
G. Agenda Item No. 7,Proposed Amendment to the Class Specifications for the Public
Affairs Specialist and Real Property Specialist Positions-, Approve the Amendment
to the Public Affairs Specialist and Real Property Specialist Class Specifications to
Designate These Positions as "Nonexempt" Under the Fair Labor Standards Act—
(Report R-03-13).
K. Nitz asked why the changes had been made. S. Schectman said the District did an
audit and determined that given the current duties of these employees, they fit the
non-exempt class. The affected employees have no problem with it and understand
it.
Motion: K. Nitz moved that the Board approve the amendment to the Public
Affairs Specialist and Real Property Specialist Class Specifications to
designate these positions as"Nonexempt"under the Fair Labor
Standards Act. P. Siemens seconded the motion. The motion passed
7to0.
H. Agenda Item No. 10, Adopt a Resolution to File an Application-Agreement with
the State to Extend "Medicare-Only" Coverage to Eligible Employees' Authorize the
General Manager to Enter into an Agreement with the Board of Administration of
the California Public Employees'Retirement System to Make Modifications to the
California State Social Security greement to Extend "Medicare Only" Coverage to
Eligible Employees— eport R-03-15).
Meeting 03-02 Page 12
K. Nitz asked for clarification. C. Britton explained that this is for stage 2 to
implement what the Board had previously approved.
Motion: P. Siemens moved that the Board adopt Resolution No. 03-03,
Resolution of the Board of Directors of the Midpeninsula Regional Open
Space District Approving Certain Eligible Employees Who Desire Coverage
Under the Health Insurance System Established by the Federal Social
Security Act; and authorize the General Manager to file an application and
enter into an agreement with the Board of Administration of the California
Public Employees' Retirement System("CalPERS") extending"Medicare
Only" coverage. J. Cyr seconded the motion. The motion passed 7 to 0.
I. Agenda Item No. I I - Authorize the General Manager to Enter into an Amendment
to the Contract with Panko Architects of San Mateo for an Amount Not to Exceed
$99,000 for Design and Engineering Services and Reimbursable Expenses. to
Replace the Maintenance Shop Building for the Foothills Field Office at Rancho San
Antonio Open Space Preserve—(Report R-03-14).
C. Woodbury did not know why a boiler system was put in in the first place. She
explained why performance standards for foundation design were included.
Motion: K. Nitz moved that the Board authorize the General Manager to enter
into an amendment to the contract with Panko Architects of San
Mateo for an amount not to exceed $9,000 for design and engineering
services and reimbursable expenses, to replace the maintenance shop
building for the Foothills Field Office at Rancho San Antonio Open
Space Preserve. P. Siemens seconded the motion. The motion passed
7 to 0.
IX. INFORMATIONAL REPORTS
P. Siemens talked about an article in the Los Gatos newspaper regarding a golf course issue
which relates to the District's Fremont Older Preserve parking.
J. Cyr noted that the history of District directors was missing some information.
D. Little described a meeting with a former open space employee, Matt Ken, who is now a
Mountain View police officer.
M. Davey reported that county planning staff is recommending that the open space at
Stanford issue be postponed until March 6.
N. Hanko: 1. She had an invitation to the San Mateo County agricultural summit on
February 28. Three board members will attend. 2. Peninsula Open Space Trust sent an
invitation for tours of land they have acquired on the coast. She encouraged Board
Members to attend. 3. The ad hoc coastal committee is beginning to have meetings with
council members to educate them on what the District had been doing and what they hope to
do at the coast. 4. She will attend the Stanford zoning meeting in February.
Meeting 03-02 Page 13
C. Britton: 1. The FYIs contained notification that the Bay Area Ridge Trail Council had
approved a grant of$60,000 in addition to the $200,000 granted earlier. 2. The FYIs
contained an update on feral pig trapping. 3. There was information in the FYIs about
NASA Ames cleanup of Site 25. They are now talked about cleaning up our portion. 4.
Escrow is closing on Big Dipper Ranch which puts the District acreage at 48,333.54. 5.
There was a letter from So. Skyline Association formally endorsing the coastal annexation.
6. There was a memo regarding the McKannay payoff in the FYIs. 7. He will serve on a
panel for the Bay Area Ridge Trail Council this Saturday. 8. He is also on a panel for
Committee for Green Foothills on February 13 having to do with stewardship of public
lands. 9. He had a meeting with a Los Altos Hills representative. They have several
easements that adjoin Rancho San Antonio. 10. He and I Escobar have been going to
meetings at the Farm Bureau on the coast. Follow up on what we do after the conference we
had there. They have decided on a programmatic EIR on the off-stream impoundment
process to streamline that. 11. February 5 is the date for the State of the District message.
C. Britton explained why Claim# 5118 regarding the survey of Big Dipper ranch had to be
paid the way it was.
X. ADJOURNMENT
At 11:27 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
I
i
I
i
Claims No. 03-02
Meeting 03-02
Date 01./29/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5088 $700.00 Aaron's Septic Tank Service Sanitation Services
5089 $389.43 All Laser Service Cartridge Refill Service
5090 $98.15 Artscapes-Young Framing Photo Framing-Tom Lockard
5091 $18.78 AT&T Telephone Service
5092 $139.21 Bailey's Field Equipment
5093 $92.52 Board of Equilization Fuel Tax for Diesel
5094 $844.19 Bowerman Electric Electric Repairs-Skyline Rental
5095 $122A9 Browning-Ferris Industries Refuse Services
5096 $75.00 CA Park&Recreation Society Recruitment Advertisement
5097 $120.93 Cabela's Promotions,Inc. Field Supplies
5098 $93.55 California Water Service Company Water Service
5099 1318,00 Camino Medical Group Medical Services
5100 $160.00 Clark Pest Control Pest Control
5101 $232,76 Cole Supply Co.,Inc. Janitorial Supplies
5102 $75.00 Craigslist Recruitment Advertisement
5103 $3,469.39 Dell Corporation GIS Computer
5104 $421.28 Dyna-Med/Galls Incorporated First Aid Supplies
5105 $1,922.69 El Camino Hospital Medical Services
5106 $77.31 Federal Express Express Mailing
5107 $11.55 Foster Brothers Key Duplication
5108 $84.76 G&K Service Shop Towel Service
5109 $346.31 G.P.Sports ATV Repairs
5110 $49.95 Gempler's,Inc. Uniform Supplies
5111 $62.85 Gould Publications,Inc. California Penal Code Updates
5112 $206.17 Green Waste Recovery,Inc. Garbage Service
5113 $513.11 '1 Home Depot,Inc. Field Supplies&Equipment
5114 $227.33 Hooper,Stan Reimbursement-Uniform Expense
5115 1211,11 Indoff Incorporated Ergonomic Equipment&Furniture
5116 $66.50 Jim Davis Auto Vehicle Smog Tests
5117 $28.45 Lab Safety Supply Field Supplies
5118 $16,631.64 Law Offices of Herman H.Fitzgerald Reimbursement-Survey of Big Dipper Ranch
5119 $1,219.00 Los Altos Garbage Co. Refuse Services
5120 $346.50 Madco Welding Supplies
5121 $207.30 MCI Long Distance Telephone Service
5122 $548.49 McKannay Jr.,Richard H. Reimbursement-Propane Gas Line Repair
5123 $313,185.61 # McKannay Matthews,Lori Recall of McKannay's Promissory Note
5124 $122.50 MetroMobile Communications Radio Repairs&Maintenance
5125 $9,990.85 Miller,Starr&Regalia Legal Services
5126 $107.00 Mountain View Optometry Safety Glasses
5127 $659.74 '2 National Rent-A-Fence Rancho San Antonio Handball Court Fencing
5128 $10,000.00 '3 North American Title Company Land Acquisition Deposit
5129 $739.60 North American Title Company Hacienda Park Title Policy
5130 $61.56 Northern Energy,Inc. Propane Service
5131 $518.53 '4 Orchard Supply Hardware Field Equipment&Supplies
5132 $188.79 Orlandi Trailer Trailer Accessories
5133 $10.00 '5 Oscar Braun Reimbursement-Public Record Copies
5134 $1,278.44 Pacific Bell Telephone Service
5135 $2,300.00 Pacific Geotechnical Engineering Geotechnical Report-Jacques Ridge Staging Area
5136 $609.83 Palo Alto Upholstery Vehicle Upholstery Repair
Page t of 3
I
Claims No. 03-02
Meeting 03-02
Date 01/29/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5137 $22.45 Paterson,Loro Reimbursement-Uniform Expense
5138 $2,355.26 Peninsula Open Space Trust Reimb.-Recording&Legal Fee-Loma Prieta
5139 $2,715.25 "6 Penn State Industries Cyclone Dust Collector&Accessories-SFO Shop
5140 $573.00 Platinum Roofing,Inc. Roof Repair-Admin.Office
5141 $47.63 Precision Engravers,Inc. Name Tag Engraving
5142 $97.41 Redwood Trading Post Field Supplies
5143 $1,000.00 Reserve Account Postage-Postage Meter
5144 $11,832.87 Rick Skierka-Licensed Land Surveyor Survey for Big Dipper Acquisition
5145 $5,425.00 Rokon International,Inc. ATV Purchase
5146 $7,160.06 Romic Environmental Technologies Hazardous Waste Removal Service-Sierra Azul OSP-
Corp. Former Bartel Property
5147 $1,729.97 Roto-Rooter Drain Service Drain Check&Removed Roots-Admin.Office
5148 $4,502.06 Roy's Repair Service Vehicle Repairs&Service
5149 $168.87 Safety Kleen Oil Recyciing
5150 $813.01 San Jose Mercury News Recruitment Advertisement
5151 $10.00 San Mateo Co.Public Health Lab. Tick Testing
5152 $4,266.00 Santa Clara County Planning Permit Fee-Jacques Ridge Staging Area
5153 $161.02 Second Cup Caf6 Local Business Meeting
5154 $1,076.55 Shell Oil Fuel
5155 $51,00 Sideman&Bancroft LLP Legal Services
5156 $62.70 Skyline County Water District Water Service
5157 $1,144.21 Summit Uniforms Uniform Expense
5158 $46.66 United Parcel Service Parcel Shipping
5159 $2,610.47 United Rentals Northwest, Inc. Mini Excavator Rental
5160 $1,450.55 Virg Harkins Signs Trails Signs-Sierra Azul
5161 $84.32 Vu,Douglas Reimbursement-Mileage
5162 $312.00 WAC Corporation,Inc. Aerial Photos
5163 $75,66 West Coast Aggregates,Inc. Base Rock for Silva Driveway
5164 $100.00 West Valley College Job Fair
5165 $2,053.70 Wide Area Management Services Software-SonicWall Pro 300 Bundle
5166 $600.00 Wolfe,Roberta Recording Services
5167 R $382.80 AT&T Wireless Cellular Phone Service
5168 R $1,735.25 CDW Government,Inc. Windows 2000/XP Pro-Upgrade
5169 R $1,873.82 Dell Account Computer Equipment
5170 R $5,818A0 Design Concepts Brochures&30th Anniversary Presentation
5171 R $185.90 Expanets Telephone Equipment
5172 R $8.02 Film To Frame Photo Processing
5173 R $839.59 First Bankcard 168.90-Local Bus.Meeting
81.00- Training&Conf.Exp,
104.86-Internet Service
321.85-Field Equip.Supp.&Uniform Exp.
75.26- Subscription&Books
87.72- Office Supplies
5174 R $274.09 Langley Hill Quarry Rock for Silva Resident Driveway
5175 R $25.00 MonsterTrak Recruitment Advertisement
5176 R $281.74 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
5177 R $242.90 Ray L.Hellwig Services,Co.,Inc. HVAC Maintenance-Admin.Office&Tenant Space
5178 R $40.00 San Mateo County Farm Bureau Yellow Starthistle Identification&Ecology Conference
5179 R $221.23 Topley,David Reimbursement-CAPPO Training
Page 2 of 3
I
Claims No. 03-02
Meeting 03-02
Date 01/29/03
Revised
i Midpeninsula Regional Open Space District
# Amount Name Description
5180 R $389.70 United Rentals Northwest,Inc. Rental of Rock Breaker
5181 R $225.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill
Total $434,995.27
*1 Urgent Check Issued 1/13/03
*2 Urgent Check Issued 1115/03
*3 Urgent Check Issued 1/23/03
*4 Urgent Check Issued 1/13/03
*5 Urgent Check Issued 1/17/03
*8 Urgent Check Issued 1/08/03
# Please see note in FYI's.
Page 3 of 3
Regional Open S. +ce
R-03-27 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 02-07
March 12, 2003
AGENDA ITEM la
AGENDA ITEM
Initial Presentation of the District's Budget for Fiscal ear 2003-2 04
GENERAL MANAGER'S RECOMMENDATION
Review the proposed District budget for the 2003-2004 fiscal year.
The proposed District budget for the 2003-2004 fiscal year and the report and recommendations
of the Administration and Budget Committee will be presented at the Board's March 26 Regular
meeting for final consideration and adoption.
DISCUSSION
Overview
This report presents the proposed budget for the 2003-2004 fiscal year that extends from April 1,
2003 through March 31, 2004. Staff will review this report with you at your March 12 Regular
meeting. The proposed budget for the 2003-2004 fiscal year currently totals $32,701,096 and
breaks down as follows:
Land Purchases $15,000,000
Debt Services $6,966,970
Operating Expenses $8,066,029
Property Management $127,750
Public Access Improvements $1,436,155
Staff Facility Improvements $835,028
Other Special Projects $67,000
Coastal Annexation $202,164
The proposed $8,066,029 operating budget does not include a cost-of-living adjustment for any
District employees. In past years, estimated expenses have been included for various employee
benefits, but because the existing contract with S.E.I.U. Local 715 ends on March 31, 2003 and
negotiations for a new contract are currently underway, any salary increase rates are not known at
this time. In addition, sal and benefit adjustments for office supervisory and management staff
t s g
�3' l P rY
are also unknown.
The proposed operating budget represents a$3,423 decrease(representing 0% growth)from the
fiscal year 2002-2003 adopted budget. The operating budget excludes expenses relating to the
property management, coastal annexation, master planning, capital improvements, and special
projects. There are two new staff positions in the 2003-2004 proposed budget, which are
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax: 650-691-0485 • E-mail: mrosdGopenspace.org • Web site:www.openspace.org _7K EEC'
Board of Direr fors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nanette Flanko,Larry Hassett,Kenneth C. Nitz * General Manager:L.Craig Britton
R-03-27 Page 2
budgeted for 6 months only and would not be filled until it is determined that the State Budget
deficit will not impact the District.
The operating budget was also impacted slightly by the change in the capital equipment threshold
from $500 to $5,000. Therefore, office and field equipment that was previously budgeted in fixed
assets is now in the small equipment accounts, which are part of the operating budget. Because of
the investment made in 2002-2003 for computer and software upgrades, the cost for ongoing
replacement items for 2003-2004 is substantially reduced.
Budget Growth Guideline for Operating Expenses
At your March 27, 2002 meeting, you revised the previously adopted Target Average Budget Six
Percent Growth Guideline for Operating Expenses to a new guideline that maintains a significant
relationship between operating expenses and tax revenue(see Report R-02-06). The revised
Budget Growth Guideline for Operating Expenses generally provides for an average seven
percent growth in an operating budget when tax revenue growth is estimated to be five percent or
less. The revised guideline also allows some limited growth in operating budget beyond seven
percent when tax revenue growth is estimated above five percent and the relationship between the
operating budget and tax revenue is below fifty percent. The definition of operating expenses has
remained unchanged and includes salaries and benefits, services and supplies, and fixed assets
associated with the administration of the District's five departments. Expenditures for land
acquisition, property management, special projects, and capital improvements, including master
planning are considered outside operating expenses.
The 2003-2004 proposed operating budget reflects no growth from the operating budget in the
2002-2003 budget. Although the revised Budget Growth Guideline for Operating Expenses
provides for an average growth of seven percent given the current estimates for tax revenue
growth and ratio between operating budget and tax revenue, staff is recommending no growth in
the operating budget because of the potential impact the State's budget deficit may have on the
District.
Budget Review Process
The 2003-2004 Administration and Budget Committee, composed of Directors Hassett (Chair),
Nitz and Cyr, reviewed the proposed budget on the Board's behalf during four open, publicly
noticed meetings in January and February. The Committee's work included reviewing the
proposed 2003-2004 budget by department and category expense groupings (as well as by major
projects and activities), the 2002-2003 projected expenditures, and the 7%budget growth
guideline for District operating expenses. The Committee members received for their review
detailed sub-account printouts for all the detail line items included in the proposed budgets.
Controller M. Foster met with the Committee on February 27 to discuss projected revenues, debt
service, and a District cash flow analysis. The Controller's report will be presented to the Board
separately at the March 12 Regular meeting. The Committee will schedule additional meetings, if
necessary, in order to review changes to the proposed budget prior to the Board's final adoption
on March 26.
R-03-27 Page 3
Proposed Program Budgets
The following section on the 2003-2004 proposed budget is presented by program to facilitate
your review. Attachment A of this report shows in detail the 2003-2004 proposed budget broken
down by program and major expenditure categories.
OPEN SPACE ACQUISITION DEPARTMENT
02-03 Adjusted 02-03 Projected 03-04 Proposed
Budget Expenses Budget
Salaries&Benefits $382,905 $364,510 $407,448
Services& Supplies 90,420 85,498 159,400
Fixed Assets—Operating 257,750 300,750 150,000
Expenses
Property Management 136,165 141,775 127,750
Debt Service 7,289,568 7,592,758 6,966,970
Land 24,939,000 15,100,000 15,000,000
TOTAL $33,128,943 239585,291 22 811,568
The 2003-2004 proposed budget for the Open Space Acquisition Department is$22,811,568, an
approximate 31.2% decrease over the 2002-2003 adjusted budget. Excluding debt service
payments, the Acquisition Department budget is $15,844,598. Controller M. Foster indicates that
$15,000,000 would be available in 2003-2004 for acquisition of land. Salaries and benefits
represent a 6.4% increase over the 2002-2003 adjusted budget largely due to a 25%increase in
the cost of health benefits and staff merit increases.
The Acquisition Department's emphasis during 2003-2004 is to continue focusing efforts on
acquiring lands critical to fill in and complete the open space greenbelt, aggressively seeking
resolution to encroachment problems and completing several grant-funded acquisition projects.
Services and supplies budget has been increased to 26% above the 2002-2003 adjusted budget
primarily due to engineering and legal assistance needed to resolve encroachment problems on
District land and property tax payments in Santa Clara County. Services and supplies include
appraisals, title research, surveys, engineering studies, grant preparation, legal fees and
environmental assessments not directly related to a particular land purchase.
Fixed asset expenses, and expenses directly related to land acquisition, such as appraisals, site
engineering, escrow fees, title insurance, and legal fees are budgeted at $150,000. This represents
a 41.8% decrease below the 2002-2003 budget largely due to a reduction in legal and planning
assistance required for the Guadalupe River Watershed project and the establishment of a new
threshold for fixed asset office equipment to $5,000, which moved those items to services and
supplies.
Debt service for principal repayment and interest on the District's land contracts and note issues is
budgeted at $6,966,970 for the 2003-2004 fiscal year. This amount represents a 4.5% decrease
from the 2002-2003 adjusted budget, and conforms to the projected debt service schedule.
R-03-27 Page 4
Projected expenses for 2002-2003 debt service represent a 4.2%increase above the 2002-2003
adjusted budget due to the early call and payment of an installment note.
The 2003-2004 proposed budget for the Property Management Program is $127,750, a 6.2%
decrease below the 2002-2003 adjusted budget. The program's proposed budget is divided into
two major areas: 1) ongoing regular property management activities, and 2) expenditures related
to the District's administrative office building. Operating expenses for the portion of the building
occupied by the District are included in the Administration Department budget.
In 2002-2003, projected net income from the District's property management properties is
$661,525 (gross income of$803,300), an increase over 2001-2002 income of approximately
7.5%. Net income for fiscal year 2003-2004 is projected at $630,400 (gross income of
$758,150), a 4.7% decrease below the 2002-2003 projected net income. This projected decrease
is due to the substantially reduced market rental rate of the Distel office lease space.
1. PLANNING DEPARTMENT
02-03 Adopted 02-03 Projected 03-04 Proposed
Budget Expenses Budget
Salaries&Benefits $ 676,898 669,114 730,093
Services& Supplies 35,875 30,414
49 259
Fixed Assets—Operating Expenses 12,300 12,000 0
Public Access Facilities& 941,029 470,943 1,411,155
Planning Projects
Unanticipated Capital 25,000 7,398 25,000
Improvements
Staff Facilities 411,000 65,500 835028
Coastal Annexation 441,020 285,359 202,164
TOTAL $ 2,543,122 $ 1,540,728 $3,252,699
The 2003-2004 proposed budget for the Planning Department is $3,252,699, which represents an
increase of 27.9% over the 2002-2003 adopted budget. The overall growth is primarily the result
of increases in Capital Improvement Projects (Public Access Facilities and Staff Facilities). To
simplify tracking and reporting, the Planning Department budget is divided into two sections: an
"Operating Budget" and"Planning Projects and Capital Improvement Program Budget."
Operating Budget
The proposed Operating Budget reflects salaries and benefits, unanticipated consultant services,
and non-project-related services and supplies necessary for the every day operational needs of the
Department. The $779,352 proposed budget is 7.5%higher than the 2002-2003 adopted budget.
The growth is due to the addition of a new Resource Planner position(budgeted for 6 months)
and consultant services related to the Site 25 cleanup.
R-03-27 Page 5
A budget of$16,000 is included for a half-time Geographic Information System(GIS)Intern.
The GIS Intern will focus on mapping support for Planning, Acquisition, and Resource
Management, the same as last fiscal year. This will allow Planning staff to work on other key
projects such as implementing the first year of the Resource Management Strategic Plan,
constructing capital improvements, and developing master plans.
Planning Projects and Capital Improvement Program Budget
The proposed Planning Projects and Capital Improvement Program Budget of$2,473,347 is
separated into programs to reflect the projects associated with specific growth guidelines.
Programs include Planning Projects, Public Access Facilities, Unanticipated Capital Improvement
Projects, Staff Facilities, and the Coastal Annexation.
The $1,411,155 proposed budget for Public Access Facilities and Planning Projects is subject to
the $500,000 per year guideline averaged over a five-year period. When adjusted for grant
income, the proposed budget is below the cap as shown in Attachment B.
• The Planning Projects Program proposed budget of$220,025 includes the Sierra
Azul/Bear Creek Redwoods Master Plan, La Honda Creek Master Plan, Regional
Resource Inventory and Emerging Resource Issues Study. j
• Approximately 53% of the $1,191,130 proposed for the Public Access Facilities Program
(capital improvements that include structures, trails and roads, parking areas, signage,
fencing, etc.) is comprised of FEMA-funded projects.
The Unanticipated Capital Improvements Program includes budget allocations for demolitions,
barriers, signs, and other improvements that may be necessary for properties that are acquired
during the next fiscal year, or for emergency projects. Based upon recent unanticipated project
expenses, the proposed budget is $25,000.
The guideline for improvements to Staff Facilities is $150,000 per year averaged over a five-year
period. The proposed $835,028 budget for the Staff Facilities Program includes construction of
the shop building at the Foothills Field Office, repairs and lead-based paint abatement at the
Skyline Field Office, and rehabilitation of the La Honda Creek ranch house. Attachment B shows
the staff facility budget averages beginning with fiscal year 1995-1996. In general, staff facility
improvement costs have remained below the cap. The hi peaks in the h represent
P p �P lip p
construction of a new facility, such as the Skyline office building in 1997, or major improvements
to structures. Due to the significant non-recurring improvements proposed, the budget for this
fiscal year will bring the five-year average to $271,228.
The proposed 2003-2004 budget for the Coastal Annexation Proms is $202,164, which is
approximately 54% less than last year's adopted budget. The cost of planning work for the
Coastal Annexation is not subject to a growth guideline. This year's project reflects the cost of
finalizing all the necessary documents and submitting an application to LAFCo to initiate the
annexation. The proposed budget includes consultant services, legal services, required
advertisements, and a vigorous public relations campaign.
I
R-03-27 Page 6
2. OPERATIONS DEPARTMENT
02-03 Adopted 02-03 03-04 Proposed
Budget Projected Budget
Expenses
Salaries&Benefits $3,156,639 $3,129,273 $3,210,349
Services& Supplies 910,835 912,535 931,710
Fixed Assets— Operating 231,500 230,512 176,500
Ex enses
TOTAL 1 $4,298,974 1 $4,272 320 $4,318,559
The 2003-2004 proposed budget for the Operations Department is $4,318,559, which is an
overall increase of 0.46% over the 2002-2003 adopted budget. Priorities for the 2003-2004
proposed budget include the continued growth of Resource Management and Field Operations to
address stewardship needs and the increased public use of existing lands.
The 2003-2004 proposed salaries and benefits budget is $3,210,349, which is an increase of 1.7%
over the 2002-2003 adopted budget because of the additional seasonal hours directed for resource
management. The Operations Department expects to be fully staffed in 2003.
The 2003-2004 proposed services and supplies budget is $931,710. This represents a 2.29%
increase over the 2003-2004 adopted budget, and provides for increased water costs at Rancho
San Antonio County Park for current levels of irrigation, $10,000 for grazing at Big Dipper, and
reduced insurance costs due to the move to the Joint Powers Insurance Authority.
The 2003-2004 proposed Resource Management Program project budget is $134,950 which
includes and 8% increase in the services and supplies budget. Also, an additional $15,000 of
seasonal labor included in Salaries and Benefits was added for resource management projects,
which brings the total increase in resource management to 17%. This budget funds numerous
projects as outlined in the Preliminary Action Plan. The increase is largely due to a greater level of
invasive plant control in contract services, outside maintenance services, and equipment rentals.
Funding for feral pig management was decreased by 30% due to a decreased level of effort
required as the pig population has been reduced.
The 2003-2004 proposed fixed assets budget is $176,500 (a 23.76%reduction from the 2002-
2003). The proposed budget is consistent with the five-year capital equipment schedule(see
Attachment Q. The proposed budget includes the replacement of four pumper units (total cost of
$40,000), the replacement of four patrol vehicles, the replacement of 38 mobile and handheld
radios($38,000) and the purchase of one all terrain vehicle for work in El Corte de Madera Open
Space Preserve ($7,000).
R-03-27 Page 7
i
PUBLIC AFFAIRS DEPARTMENT
02-03 Adopted 02-03 Projected 03-04 Proposed
Budget Expenses Budget
Salaries&Benefits $475,261 $471,061 $488,873
Services& Supplies 374,485 352,808 380,200
Fixed Assets 12,700 12,621 0
TOTAL 1 $862,4461 $836,4901 $869 073
The proposed 2003-2004 fiscal year Public Affairs Department budget shows a less than one
percent(.8%)increase from the 2002-2003 fiscal year adopted budget. This near-zero increase is
the result of a modest increase in the Salaries and Benefits category(2.3%), and a decrease in the
operating budgets for the Services and Supplies and Fixed Assets categories(1.8%).
The Services and Supplies budget(Operating) includes: $10,000 for redesign and upgrades of
portions of the District's web site; $12,000 for the continuation of the effort to secure federal
funding for the clean up of Mt. Umunhum; and $17,000 for District 3&Anniversary
commemorative materials and events, such as land tours. Other Service and Supplies operating
funds are for ongoing volunteer, docent, and interpretive programs; publications, postage, and
contract services.
The department has budgeted for special projects that are outside of the operating expenses. In
the 2002-2003 fiscal year$80,250 was budgeted for writing and photographic services, as well as
the publishing costs of the District Book. The writing, photography, transcription, and some
initial production costs will have been expended, with some production costs unspent. The 2003-
2004 proposed budget allocates $55,000 for the completion of the book publication. This
represents a 31% decrease from the previous year's budget in this category.
The budget also provides for two significant projects outside of the operating budget: $55,000
for printing/production and promotion of the District s 30 anniversary book, and the $12,000 j
donation from POST for the Daniels Nature Center has been re-budgeted. Public Affairs
Department expenditures related to the Coastal Annexation are budgeted within the Coastal j
Annexation por
tion of the Planning Department Budget.
3. ADMINISTRATION DEPARTMENT
01-02 Adopted 01-02 Projected 02-03 Proposed
Budget Expenses Budget
Salaries&Benefits $1,100 919 $1,035 239 $1 118 347
Services& Supplies 414,515 364,329 330,850
Fixed Assets—Operating 28,700 28,700 0
Expenses
TOTAL $19544,134 $1 428 268 $1,449,197
R-03-27 Page 8
The 2003-2004 proposed Administration Department budget represents a 6%decrease from the
2002-2003 adopted budget. The decrease is primarily the result of 2002-2003 year-specific
expenditures for election expenses, the graphic works station, furniture replacements because of
the remodeling and moving of work spaces, extensive computer and software upgrades, and the
conversion of payroll services to a new system which includes a Human Resources information
system.
The salaries and benefits category includes Board appointees' salaries, budgeted at $239,674.
Salaries for members of the Administration Department staff are shown at $660,526, and include
funding for filling of the Board-approved Management Analyst position in the second half of the
fiscal year. Also in the salary and benefits category is $25,000 for Directors' compensation.
As the service center for most District operational and administrative activities, the services and
supplies budget of$364,329, includes funding for such basic items as: Office Equipment Leases
($30,000), Utilities($64,800), and Janitorial Services and Maintenance of the Administrative
office($30,050). The services and supplies budget also includes the expense for the auditor,
payroll services, labor relations, and information systems support, as well as $14,000 to provide
communication, supervision, and management training for all departments.
The fixed asset budget for office equipment and furniture has been moved to small equipment
(less than $5,000) due to the change in the capital threshold.
Prepared by:
L. Craig Britton, General Manager
John Escobar, Assistant General Manager
Del Woods, Senior Acquisition Planner
Sally Thielfoldt, Administration/Human Resources Manager
Cathy Woodbury, Planning Manager
John Maciel, Operations Manager
Stephanie Jensen, Public Affairs Manager
Michael Williams, Real Property Representative
Bunny Congdon, Accounting Specialist
Contact person:
L. Craig Britton, General Manager
Attachments:
A. Proposed 2003-2004 Budget
B. Proposed Capital Improvement Program Budget for FY 2003-2004
C. Capital Equipment Schedule, Operations Program
i
ATTACHMENT A
m*° 'os
� wIDPEmINSmLA REGIONAL OPEN SPACE DISTRICT (°)
pmELzmzwAR, BUDGET BY pmoamm
� uom-mo" |
� (Dollars) |
/ ------------- --------------- - --------------- ' ---------------
------' ' -------- -------- |
| | ^=�isi,�" | Planning | Operations | Public Affairs *��i"�° �n | TOTALS |
| Budget Category | p=m"am | Program | Program | rroy=° | proy=° | (uz Programs) | |
| ------------- | -------' | -------' | -------- | ------' | -------- | ---------------
REVENUES | | | | | | |
| ------------- | -------' | -------' | -------- | ------- | -------- | ---------------
Tax Revenue | | | | | zo'on'mw | 19,117,000 | |
� | | -------- | -------' | -------- | ------' | -------- ---------------
Grant Income | 200.000 | 361'000 | | | | ea'mw |
� | | -------' | -------- | -------- | ------- | -------' | ---------------
interest income | | | | | 735,000 | ru'mm | /
| | -------' | -------' | -------' | ------- | -------' | ---------------
Rental Income | nm'mm | | | | | nm'mm | |
| } -------' | -------- | -------' | ------- | -------' ---------------
Other income | am'mm | | | | v | xoo'mm |
| ------------- | -------' | -------' | -------- | ------' | -------' ---------------
TOTAL INCOME | 1'158'000 | 361.000 | o | n | o.mo'mm | 21.371.000 | |
| ------------- | -------' | -------- | -------' | ------- | -------' | ---------------
INCREASE IN RESERVES | | | | | | /11.330.096/ |
[ | | | | | | |
| ------------- | -------' | -------' | -------- | ------' | -------' | -------- |
|
|
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mIDpENzNSoLA REGIONAL OPEN SPACE DISTRICT
PRELIMINARY BUDGET BY PROGRAM
z0o3'2oo4
� (^"zl=")
� | -------------------------- ' --------------- ' --------------- -------' ------' ' -------' ' -------- |
| | Acquisition | Planning | Operations | Public Affairs Administration | TOTALS | �
Budget Category | Program | Program | »"og=" | »rov=" [ proy== | puz Programs) | �
| ------------- | -------' | -------' | -------- | ------' | -------' | ---------------
EXPENDITURES
| ------------- | -------- | -------' | -------' | ------' | -------' | ---------------
Debt Service
�
� | ------------- | -------' | -------' | -------- | ------' | -------' | ---------------
Interest | 4.162.739 | | ! | | ^'uo.ra |
� | ------------- | -------' | -------' | -------- | ------' | -------- | ---------------
Principal | 2'804'231 | | | | | 2.804'231 | �
| ------------- | -------' | -------- | -------' ! ------' | -------' | ---------------
SUBTOTAL | *.966.970 | | | | | 6'966.970 | �
| ------------- | -------' | -------' | -------' | ------' | -------- | ---------------
Salaries | | | | | | |
| ------------- | -------' | -------' | -------- | ------' | -------- | -------- | �
| m m~.Mgp.Appoint°es | oy'`o" | 597.042 | 2.531.154 | 395.609 | 660.526 | 4'512.635 | �
| | -------- | -------' | -------- | ------' | -------' | -------- |
| u/ Salary Incentive Awards | | | | | « | » | �
| | -------' | -------- | -------' | ------' | -------' | -------' | �
| c) General Manager | | | | | 138.557 | 138.e57 |
| | -------- ! -------- | -------' | ------' | -------' | -------- | �
| m Legal counsel | | | | | 86,117 | 86.117 | �
| | -------' | -------- | -------' | ------' | -------- | -------- |
| e/ Controller | | | | | 15,000 | 15,000 | �
� | ------------- | -------' | -------- | -------' ! ------- | -------' | ---------------
Benefits | 79.144 | 133.051 | 6-79.195 | 93,264 | 193.147 | z.zn'ooz | �
� | ------------- | -------' | -------- | -------' | ------' | -------- | ---------------
Directors, Fees | | | | | ''.»»» | z".»«« | �
� | ------------- | -------- | -------' | -------- | ------- | -------' | ---------------
SUBTOTAL | ^m.*m | 730,093 | 3.210'349 | 488'873 | 1'118.347 | 5,955,110 | �
| ------------- | -------' | -------- ! -------- | ------- | -------- | -------' | �
|
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� PRELIMINARY BUDGET BY PROGRAM
� 2ov3-2004
� 'o",z==)
/ ------------- -------' ' -------' ' -------- ------' - -------- - -------- |
� | | Acquisition | Planning | Operations | »�^i= ^zmu"' | vu�"i"�^u" | TOTALS |
| Budget Category | »roe=~ | »roy== | Program | »roe=° | p"m"am | (All Programs) |
|� ------------- ! -------' | -------' | -------' | ------' | -------- | ---------------
SERVICES & SUPPLIES
| | | | | | | |
| ------------- | -------' | -------' | -------- | ------- | -------' ---------------
Legal Services | | 50,000 | 15.000 | | zo'mm | 85.000 |
| | -------- } -------' | -------' ! ------' | -------' | -------' |
| nngula, out"id° oer"ic° | ,,.om | | 47,000 | | m.`on | 115.200 | |
| | -------' | -------' | -------- | ------' | -------' | -------' | |
| La" Option Fees | | | | | | » |
| | -------' | -------' | -------- | ------- | -------- | ---------------
contract service | 95.600 | 300,825 | 86.700 | 137,000 | o.sDO | 633.625 |
| | -------' | -------' | -------' | ------- | -------' | -------- | �
| | | | | | | « | !
| | -------' | -------' | -------' | ------' | -------' | ---------------
Library and uub=*, i=~ | zoo | 568 | z'voo | 1,100 | ,.,vo | 10,268 |
| | -------' | -------- | -------' | ------' | -------' | ---------------
Special Agreements | | ! sv.««« | | | '»'n«« | �
| | -------- | -------- | -------- | ------- | -------' | -------' | �
| nents =uLe=° | | 2,925 | 42.100 | ».am | 30,800 | 79'325 |
| | -------- | -------- ! -------- | ------' | -------' | ---------------
Utilities | zo.m* | z.^oo | 49,050 | mm | u'mm | 133'850 |
| | -------' | -------- | -------' | ------- | -------- | ---------------
Postage | 250 | m.^m | um | 32.600 | 10,000 | 61'500 |
| | -------' | -------' | -------' | ------' | -------' | ---------------
Printing and oupzi=*my | oso | 11.000 | ^.000 | 5,900 | 10,000 | 31'750 |
| | -------' | -------- | -------- | ------' | -------- | ---------------
insurance | ».`«« | | s'.ssu | | 19,750 | 87,100 |
| | -------' } -------- | -------' | ------- | -------' | ---------------
Advertising | 1,100 | 2.600 | ^.'oo | 5,600 | 2,500 | 16,000 |
� | | -------' | -------- | -------- | ------- | -------' | -------- |
� | wap" and Aerials ! 6'250 | 1.300 | | | | 7.e0 |
| | -------- | -------' | -------- | ------- | -------' | -------' |
| p*.at" vehic* oxpe"se | 2'500 | 1.500 | 1,200 | 1,000 | 6.000 | 12'200 |
| | -------- | -------- | -------- | ------' | -------- | ---------------
District Vehicle oxp°=° | | | co'mm | | | 172'000 |
| | -------' | -------- | -------- | ------- | -------' | -------' |
| o=in°ssweetingnxpe"se | za | 2,800 | 1.300 | 8,300 | 4.500 | 1-7.150 |
| | -------' | -------' | -------- | ------' | -------- | ---------------
Personnel Development | s.^vo | 6.060 | `z.000 | 9,100 | ^z.soo | 92,060 |
| | -------- | -------' | -------' | ------' | -------- | -------- |
| ^ai" .*°pa* Equipment | m« | | 'o.mo | | «»» | 21'200 |
| | -------' | -------' | -------- | ------' | -------- | -------' |
| Oper= *maxp°ns° -u^stel | » | | | | | » |
| | -------- | -------- | -------- | ------- | -------' | ---------------
computer oxp°=° | 600 | 15.820 | 6.190 | ,.mm | 10,900 | ^u.om |
| | -------' | -------- | -------' | ------- | -------' | ---------------
Office Supplies/Sm Equip. | 000 | 2.900 | 5,900 | ^.nw | 11,050 | 24.e0 |
| | | -------' | -------- | -------- | ------' | -------- | -------- |
/ | viemuupn ie*aml Equip. | | | 127'920 | 1,000 | | cm'sm |
| | -------- | -------' | -------- | ------' | -------' | -------- | �
| out°id° eai" .aer,ic° | 100,200 | | 203.700 | | 30,050 | 333.950 | �
| | | -------- | -------' | -------' | ------' | -------' | ---------------
Property Taxe ^ nermits | `s.om | 35.000 | «.nm | | | ,a.zoo | �
| ! -------- | -------- | -------' | ------- | -------' | -------' | �
| Comm. Publications | | m.,»» | | 114.000 | ! 132.300 |
| | | -------- | -------' | -------- | ------- | -------' | -------' | �
/ | com~. Special Projects | | | | 17,000 | | 17,000 | �
| | -------' | -------' | -------' | ------' | -------' | ---------------
Volunteer »=y=am | | | | ,z.suo | | 31.300 |
� | | -------' | -------' | -------' ! ------' | -------' | ---------------
Miscellaneous | m | | | ,^» | om | |
| | -------- | -------' | -------' | ------' | -------- | ---------------
Annexation | | | | | » | « |
| ------------- | -------' | -------' | -------' | ------' i -------- | ---------------
SUBTOTAL | un'zso ! 471.448 | 931.710 | om',uo | oo'mm | z.^on.sm |
| ------------- | -------- | -------' | -------- | ------- | -------- | -------' |
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� 2003-2004
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/ ------------- - -------' -------' -------' ------' -------- -------- |
| | ^"qui"itio" | Planning | Operations | Public Affairs | Administration | TOTALS |
Budget Category | Program | Program | Program | Program | Program | (Au Programs) |
| ------------- | -------' | -------' | -------- | ------' | -------- | -------- |
| vIXu ASSETS | | | | | | | |
--------------------------
Previous Land Commitment | | | | | | « |
| | -------- | -------' | -------- i ------- | -------- | -------' | |
| Ne° Land Purchases | 15.000.000 | | | | | zs'ovo.000 | |
| | -------' | -------- | -------' | ------- | -------' | ---------------
Appraiser | `»'«»v | | | | | m.««« |
| | -------' | -------' | -------- | ------- | -------- | -------- |
| aite Acquisition Expense | 5,000 | | | | | ''«»» | |
| | -------' ( -------- | -------- | ------' | -------- ---------------
Legal Fees | 55,000 | | ! | | e'mm |
| | -------' | -------- | -------' | ------' ! -------- | ---------------
Resource Environmental otuu| 22,500 | | | | | 22,500 | �
| | -------- | -------' | -------' | ------' | -------- | -------' | |
| Titl° zns"==° | 25,000 | | | | | 25,000 |
| | -------' | -------' | -------- | ------' | -------- | ---------------
Negotiation Consultants | 2.s»» | | | | | |
| | -------' | -------- \ -------- | ------' | -------' | -------- |
| oue Engineering | 25,000 | | | | | zs.»»» |
� | | -------- | -------' | -------' | ------' | -------' | -------' |
| Site Preparation Expense | | | | | | n |
� | | -------' | -------- | -------' | ------' | -------- | -------' |
| Opti°n Fees/Land Bank »ay° | 5,000 | \ | | | s.»»« |
| | -------- | -------' | -------' | ------- | -------' | ---------------
structures & improvements | | z'osz.z,^ | | | | 2.051.15e |
| | -------- | -------' | -------- | ------' | -------' ---------------
Field Equipment | | | � m.«o» | | | 47'000 | |
| | -------- | -------- | -------- | ------' | -------' | -------' | /
| «ffic° oquipme" | | | | | | » |
| | -------' | -------' | -------' | ------' | -------- | ---------------
Vehicles | | / 129,500 | | | 129,500 | |
| ------------- | -------' | -------' | -------' | ------' | -------' | ---------------
SUBTOTAL | 15.15o.000 | 2.051.158 | 176.500 | o | o | 17.375^158 |
| ------------- | -------- | -------- | -------- | ------- | -------- | -------- |
| | | | | | | |
| nxmL OF ALL EXPENDITURES | 22'811'568 | 3.252.699 | 4'3=559 | oao."n | 1.449'197 | 32.701.096 |
| ------------- | -------' | -------' | -------- | ------' | -------' ---------------
TOTAL EXnENoznmo | | | | | | |
| EXCLUDING LAND AND | | | | | | |
DEBT SERVICE | 844'e98 | 3'252.699 | 4'318.e59 | 869.073 | z.^*,',m | 10.734.126 |
| ------------- | -------' | -------' | -------- | ------- | -------' ) -------' |
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ATTACHMENT B
Capital Improvets and Planning Projecudget Analysis
revised 2/20/2003
Public Access Improvements FY . . . 11 01 14
FY 1999100 FY 2000101 FY 2001102 FY 2002103 FY 2003104
Actual Actual t Ac ual Projected Proposed
i
Public Facilities $ 369,040 $ 158 285 $ 336 534 $ 378,214 $ 561,130
FEMA Projects $ 162,680 $ 5 183 $ 73,983 $ 89,979 $ 630,000
Gross CIP $ 531,720 $ 163,468 $ 410,517 $ 468,193 $ 1,191,130
Grant Income $ - $ - $ - $ 55 718 $ (228,183)
FEMA Income $ (131,018) $ (76,827) $ - $ - $ (152,839)
Other Income $ (76,279) $ (26,000)
Adjusted CIP $ 400,702 $ 86,641 $ 334,238 I $ 386,475 $ 810,109
Gross CIP Average: $ 553,006
Adjusted CIP Average: $ 241,611
Public Facilities: Trails and roads, staging areas, signage, etc.
FEMA Projects: Storm repair projects
Adjusted CIP= Gross CIP- (Grant Income+ FEMA Income)
Other Income: Funds held in escrow, insurance payments, settlements
• Access Improvementsand Planning Projects FY 2000/0111 14
FY 2000/01 FY 2001102 FY 2002103 FY 2003-04
Actual Actual Projected Proposed
Public Facilities (CIP) $ 1581285 $ 336,534 $ 378,214 $ 561,130
FEMA Projects (CIP) $ 5,183 $ 73,983 $ 89,979 $ 630,000
Planning Projects" (Contract Services) $ 135,529 $ 20,259 $ 2,750 $ 220,025
Gross Total $ 298,997 $ 430,776 $ 470,943 $ 1,411,155
Anticipated Grant Income $ - $ - $ 55,718) $ 278,183)
Anticipated FEMA Income $ 76,827) $ - $ - $ 152,839)
Anticipated Other Income $ (76,279 ,000$ (2fi000)
Adjusted Total $ 222,170 $ 354,497 $ 389,225 $ 980,134
i I
Planning projects not included in budget analysis prior to 2000/01.
*Includes Master Plans, Regional Resource Inventory, Emerging Resource Issues Study
2 Average 9 4 Year Gross
$ 656s Guidehne: $500,000/Year Averaged over a
4 Year Adjust. Average 486,506 5 year Period
page 1 printed 3/7/03
Capital Improve is and Planning Projec, Budget Analysis
revised 2/20/2003
Staff • Administrative
Guideline: $150,000/Year Averaged over a 5 Year Period
FY 1999100 FY 2000101 FY 2001102 FY 2002103 FY 2003104
Actual Actual Actual Projected Proposed
Facilities, Field $ 32,930 $ - $ 63,578 $ 52,000 $ 835 028
Facilities, Admin $ 30,000 $ 49,384 $ 279,721 $ 13,500
Total $ 62,930 $ 49,384 1 $ 343,299 $ 65,500 $ 835,028
Average: $ 271,228
Field facilities: Non-public capital improvements (FRO shop bldg.)
Administrative facilities: Non-public capital improvements
350 000 Staff facilityaverages
> >
2.;z<�.:`,x$\`• $ ,
0 0$
i`x xx
.< $
271 228
'2ris»» i: 5`i`++rid•:
250 000 "
,,.�,,. .:2h,ti>.x:, : :,,\, :::tk:.t;�"xp..},`2:±. y ..t,:r{.. �•'"�: ''.Yt'i,�C'.:{{{»».:{{{{.:>{}.:{>.:.:{{{.::.:
200 000
167 917
x,
:f`.^}y`.:.`�``.�::2:``.`,mY: :::k;k•`.,:.41 ,t2,: 2t:Q2:2C2'+t�{„`:`:`::';.
S 146,919
3 48 1 8 7 °
< <
0 1 000 0
< $ X.
91 544
97,313
108 888
50,000
«< r >> > <»M< <v
Year \� \�Q' �1Q' \��Q' \�o'Q' \o°P \°►�P \
41
F �
page 2 printed 3/7/03
3/7/03
ATTACHMENT C
2002-2007 OPERATIONS PROGRAM
5-Year Equipment Schedule, Proposed 12/17/02
(with current year expenditure)
Actual Expenses Projected Expenses
2001-2002 2002-2003 2003-2004 2004-2005 2005-2006 2006-2007
Vehicles:
a)Replacement
Patrol (two) $63,800 (two) $64,000 (four) $124,500 (two) $65,000 (two) $70,000
Maintenance (two) $74,000 (two) $68,000
............................................................................................................................... ............................... ...............................
b)New
Patrol (two) $70,000
Maintenance (two) $51,000 (two) $75,000
Administration (one) $25,500 one $30,000
Machinery and dump truck $69,000 backhoe $100,000 dozer $100,000 tractor $60,000
Heavy trailer $21,000 small tractor $40,000 ATV(ECdM) $7,000
Equipment (two)ATV $12,000 trailer $5,000
implements $28,000 $10,000 $10,000
Misc.Equipment
a)Field $7,000 $3,000
b)Radio $4,700 $7,300 mobile,portable $35,0001 $5,000 $5,000 $5,000
c)Fire pumpers(slide-on) (four) $35,340 (four) $40,000 (four) $40,000
d)Radio repeater two $30,000 1 1
ITOTALS $307,340 $228,300 $211,500 $280,0001 $213,0001 $220,000
Six year average: $243,356.67
CapEquip Ops 5 yr 12-17-02.xis
Regional Open S. gee
R-03-30 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-06
March 12, 2003
AGENDA ITEM lb
AGENDA ITEM
Controller's Report on the Proposed Fiscal Year 2003-2004 Budget
CONTROLLER'S RECOMMENDATION
Accept the Controller's report on the District's proposed fiscal year 2003-2004 Budget
DISCUSSION
The following cash flow projection shows the impact of the proposed fiscal year 2003-2004
budget on the District's cash position. The District will begin the new fiscal year with estimated
cash balances totaling $32.6 million. Approximately$3.5 million of this cash is not available to
meet operating needs as it represents the reserve requirements of the District's outstanding public
notes. Overall, projected income and available cash are adequate to cover budgeted debt service,
operating expenses, preserve development, reserve requirements, and up to $30 million for new
land acquisition. No new public financing is assumed in this budget. As shown in the attached
monthly cash flow projection, no cash flow problems are anticipated.
ANNUAL CASH FLOW PROJECTION
FISCAL YEAR 2003-2004 BUDGET
($Thousands)
Estimated Beginning Cash Balance 32,604
Plus: Tax Revenue 19,117
Grant Income 561
Interest Income 735
Rental Income 758
Other Income 200
Total Income 21,371
Plus: Proceeds from Land Contract Debt 1,500
Minus: Property Management Expense 128
Major Improvements 2,338
Annexation Expense 202
Operating Expenses 8,066
Debt Service 6,967
Land Purchases 15,000
Total Expenditures 32,701
Ending Cash Balance
330 Distel Circle * Los Altos, CA 94022-1404 + Phone:650-691-1200
Fax: 650-691 0485 • Email: mrosdaopenspace.org * Web site:www.openspace.org OFREEST
Board oiDire<tors:Pete siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. Nitz • Generdl Manager:L.Craig Britt on
R-03-30 Page 2
Income
1. Tax Revenue is budgeted at $19.1 million(67% from Santa Clara County and 33%from
San Mateo County). The Santa Clara County Assessor's office indicates overall assessed
valuation will increase by 5-6%in fiscal year 2003-2004. This District budget assumes
that current secured taxes, in the tax year ending June 2004, will increase 5% in the
District portion of Santa Clara County and 4% in San Mateo County.
2. Grant Income is projected at $561,000; $200,000 tied to one specific prior land purchase
P l p p
and $361,000 for committed preserve development and FEMA projects.
3. Interest Income is projected at $735,000, assuming an average investment rate of 3.3% on
trustee-managed reserve funds and 2.3% on other funds.
4. Rental Income is budgeted at $758,000, approximately the same as earned in 2002-2003.
5. Other Income is estimated at $200,000 for various reimbursements, fines, fees, cash
donations, and loan repayments.
Debt Capacity and Financing
At the end of March 2003, the District will have bonded indebtedness equal to approximately
22% of its debt limit. The budget assumes the addition of$1.5 million of land contract debt early
in 2003-2004. The attached long-term financial plan assumes the next public financing would
occur in 2004-2005. However, if the current low interest rate environment continues, it may
prove desirable to re-finance the outstanding 1993 Certificates of Participation and a portion of
the 1995 Notes during the second half of this fiscal year. These debt issues first become eligible
for re-financing in September 2003.
Debt Service
Debt service requirements for 2003-2004 are $6.97 million, including interest on the projected
additional land contract debt. The currently scheduled payments are detailed in the Debt Service
Annual Claims List, to be presented at your regular meeting on March 26, 2003.
Other Expenditures
1. Major Improvements: The budget includes $2.34 million for major development projects
and master planning. This compares to 2002-2003 spending of approximately$540,000.
2. Annexation: The budget assumes annexation-related expenses of$202,000.
3. Property Management Expenses are budgeted at $128,000, down about 10% from the
2002-2003 expense level.
4. Operating_Expenses are budgeted at $8.07 million, almost exactly equal to last year's
adjusted operating budget and up about 4%from the 2002-2003 estimated spending level.
This does not include the"cost of living" portion of salary adjustments.
5. Land Purchases are budgeted at $15 million. This excludes potential gifts of land and
contributions, from third parties, directly into escrow.
R-03- 0 3 Page 3
Reserves
If all revenues, expenditures and debt operations occur as budgeted, the District's cash balances
would total $22.8 million at the end of the coming fiscal year.
Long-Term Cash Projections
Also attached is a ten-year cash flow projection covering the period through 2013. For 2003-
2004, the projection is the budget. Beyond 2003-2004, the projection assumes 3%tax revenue
growth in 2004-2005 through 2006-2007 and 5%growth thereafter; and 7% growth in operating
expenses. In this projection, operating expenses remain below 50% of tax revenue until 2009-
2010. This favorable relationship should allow the District to issue additional low-interest debt to
fund important land acquisition projects. The projection assumes a$25 million note issue in
2004, along with the re-financing of the 1993 COPS and a portion of the 1995 Notes. The
projection allows acquisition of$90 million of new land in the next ten years: $80 million in the
first five years and $10 million thereafter.
Prepared by:
Michael L. Foster, Controller
Contact person:
Same as above
MROSD MONTHLY CASH FLOW BUDGET 2003-2004
($Thousands) APR MAY JUNE JULY AUG SEP OCT NOV DEC JAN-MAR TOTAL
BEGINNING CASH 32,604 35,208 33,061 34,289 33,503 26,901 25,599 23,632 21,440 25,843 32,604
TAX REVENUE 4,365 1 350 1,800 25 1 50 20 1,325 1,525 6,250 3,407 19,117
GRANTS 0 0 90 0 0 290 0 0 90 91 561
INTEREST INCOME 0 120 95 0 110 95 0 90 70 155 735
OTHER INCOME 75 75 75 75 75 75 75 75 75 283 958
TOTAL REVENUE 4,440 545 2,060 100 1 235 480 1,400 1,690 6,485 3,936 21,371
OPERATING EXPENSES -655 -655 -655 -655 -655 -655 -655 -655 -655 -2,171 -8,066
ANNEXATION EXPENSE -16 -16 -16 -16 -16 -16 -16 -16 -16 -58 -202
PROPERTY MGMT -11 -11 -11 -11 -11 -11 -11 -11 -11 -29 -128
MAJOR IMPROVEMENTS -150 -150 -150 -200 -200 -200 -200 -200 .150 -738 -2,338
DEBT SERVICE -4 0 0 1 -4 -4,505 0 -45 0 0 -2,409 -6,967
OPERATING CASH FLOW 3,604 -287 1,228 -786 -5,152 -402 473 808 5,653 -1,469 3,670
DEBT ISSUES 1,500 1,500
LAND PURCHASES -2,500 -1,860 -1,450 -900 -2,440 -3,000 -1,250 -1,600 -15,000
ENDING CASH 35,208 33,061 34,289 33,503 26,901 25,599 23,632 21,440 25,843 22,774 22,774
MEMEWMER
RESERVE FUNDS 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524 3,524
NOTE FUNDS 4,820 4,820 4,820 4,820 Q Q Q Q 2,050 Q
AVAILABLE CASH 26,864 24,717 25,945 25,159 23,377 22,075 20,108 17,916 20,269 19,250
0304MOCF 3:10 PM3/5/03
MROSD 10 YEAR CASH FLOW PROJECTION
TAX GROWTH:BUDGET IN 03-04, 3% /N 04-07, 5% THEREAFTER In April 2004, refinance 1993 & 1995
Whousands! EXPENSE GROWTH:BUDGET/N 03-04, 7% THEREAFTER and issue 425M public debt
FISCAL YEAR: 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13
BEGINNING CASH 39,138 32,604 22,774 37,057 25,904 14,203 6,235 6,051 6,254 6,311 6,308
TAX REVENUE 18,217 19,117 19,691 20,281 20,890 21,934 23,031 24,182 25,392 26,661 27,994
DEVELOP GRANTS 82 361 181 186 191 197 203 209 216 222 229
ACQUISITION GRANTS 1,304 200 0 0 0 0 0 0 0 0 0
INTEREST INCOME 1,070 735 1,125 900 600 335 210 210 210 210 210
OTHER INCOME 1,003 m 922 m 1,002 1,017 1,032 1,048 1,0.6.3 1,079 1,095
TOTAL REVENUES 21,676 21,371 21,968 22,354 22,683 23,483 24,476 25,649 26,880 28,172 29,528
OPERATING EXPENSES 7,755 8,066 8,631 9,235 9,881 10,573 11,313 12,105 12,952 13,859 14,829
Operating Exp/Tax Revenue 43% 42% 44% 46% 47% 48% 49% 50% 61% 52% 53%
PROPERTY MGMT 142 128 132 136 140 144 148 153 157 162 167
MAJOR IMPROVEMENTS 541 2,338 700 721 743 780 819 1 860 903 948 995
ANNEXATION EXPENSE 285 202 300 309 318 334 351 368 387 406 427
CURRENT DEBT SERVICE 7,593 6,926 7,098 7,273 7,463 7,658 7,855 8,038 8,263 10,286 9,806
NEW DEBT SERVICE 0 41 82A 833 8 9 1,961 1,924 1,922 1,910 1,.014 1,008
TOTAL EXPENSES 16,316 17,701 17,685. 18,507 19-384 21,4,50 22,411 23,446 24,57.3 26,676 27,232
OPERATING CASH FLOW 5,360 1 3,670 4,283 3,847 3,298 2,033 2,066 1 2,203 2,308 1,497 2,296
NOTE PROCEEDS 1,500 25,000
LAND PURCHASES 11,894 15,000 15,000 15,000 15,000 10,000 2,250 2,000 2,250 1,500 2,250
ENDING CASH 32,604 22,774 37,057 25,904 14,203 6,235 6,051 6,254 6,311 6,308 6,354
REQUIRED RESERVES 3,524 3,524 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200
AVAILABLE CASH 29,080 19,250 34,857 23,704 12,003 4,035 3,851 4,054 4,111 4,108 4,154
NON-CASH GIFTS 6,207 3,325 500
CUMM NEW LAND 0 21,207 1 39,532 1 55,032 1 70,032 1 80,032 82,282 1 84,282 86,532 88,032 1 90,282
10YRCF0304BUDrefi25 3:10 PM3/5/03
Regional Open S1 fe
----------------------
R-03-28 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-06
March 12, 2003
AGENDA ITEM 2
AGENDA ITEM -
Proposed Addition of the Hunt Property to Bear Creek edwoods Open Space Preserve
a�.
GENERAL MANAGER'S RECOMMENDATIQ
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act as set out in this report.
2. Adopt the attached Resolution authorizing purchase of the Hunt property.
3. Adopt the attached Resolution authorizing issuance of the Promissory Note for the Hunt
property acquisition.
4. Tentatively adopt the Preliminary Use and Management Plan recommendations contained
in this report and naming the property as an addition to Bear Creek Redwoods Open
Space Preserve.
5. Indicate your intention to dedicate the property as public open space.
DESCRIPTION (see Regional and Site Maps)
The 74.3-acre Hunt property is located near Lexington Reservoir and adjacent to the southeast
corner of the District's Bear Creek Redwoods Open Space Preserve near Summit Road. The
property lies between the headwaters of Aldercroft Creek and Moody Gulch with an average
elevation of 1,800 feet. Deep forested canyons,perennial creeks, extensive trail system, and
valley views best characterize the property. Together with the adjacent Bear Creek Redwoods
Open Space Preserve and Santa Clara County's Moody Gulch property, this area forms a major
portion of the scenic backdrop to Lexington Reservoir Basin as viewed from State Highway 17
and the nearby St. Joseph Hill and Sierra Azul Open Space Preserves. In addition, the property
provides a great opportunity to provide connecting trails between Moody Gulch and the Bear
Creek Redwoods Open Space Preserve that may one day link the community of Redwood
Estates to public trails near Bear Creek Road. The acquisition is most important in terms of
protecting valuable watershed and wildlife habitat, preserving scenic resources, and providing
trail connections between existing public lands.
The property is generally rectangular-shaped and bounded by District land to the west and
northwest, Moody Gulch property to the southeast, and private lands to the north, east and
southwest. A portion of the Mood Gulch property also abuts the northeast boundary. The
primary access to the Hunt property is from Highway 17, exiting at Brush Road and continuing
to the end of Old Well Road. Brush Road and Old Well Road are privately maintained roads and
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org '4 PJJZVI
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett, Kenneth C. Nits • General Manager:L.Craig Britton
R-03-28 Page 2
are not public roads. From the end of Old Well Road, the property is accessed on an unsurfaced
road located within a narrow strip of land which is part of the proposed acquisition. The road
climbs a moderately steep slope between two private properties before entering the main portion
of the site where it connects with an extensive trail system. The property can also be reached on
trails originating on the Moody Gulch property and Bear Creek Redwoods Open Space Preserve.
Steep and densely forested hillsides climb nearly 600 feet in elevation from the eastern boundary
of the property up towards Summit Road. Douglas fir is the predominant vegetative type while
there are areas comprised largely of oak, madrone, bay, and second growth redwood. Redwoods
are located on the cooler north-facing slopes near Aldercroft Creek and in the canyon above
Moody Gulch. The integrity of the forest in the area above Moody Gulch is of particular
importance to the neighboring residential communities, as this is the origin of their drinking
water which is served by a group of mutual water companies. The undisturbed nature of the
property and surrounding public lands provides excellent habitat for a variety of wildlife, some
of which move freely between the Aldercroft and Moody Gulch watersheds. Wildlife is j
abundant and diverse due to range of habitats found between the watersheds, including the cooler
upper redwood forested areas and warmer oak and madrone woodland communities.
The most notable improvement to the property is the extensive trail system that was developed
for the exclusive use of the property owner. Approximately four and one-half miles in length,
the system provides a number of loop trails and connections into Bear Creek Open Space
Preserve and the Moody Gulch property. Most of the trails are passable in a vehicle on a
seasonal basis and can be easily patrolled. The trails offer visitors the experience of hiking
through cool redwood forests, a hilltop view of Santa Clara Valley, and warm oak woodlands.
One popular trail leads up to the "valley overlook"where the seller has maintained a picnic area
and will retain a lifetime permit to use this area in the future. From this trail there are two
intersecting trails leading into the uppermost part of Bear Creek Redwoods Open Space
Preserve; one crosses Aldercroft Creek. On the lower portion of the property, trails also extend
to the southeastern corner and the northeastern leg of the property, connecting to the Moody
Gulch property.
Other improvements on the property include two water and a cleared homesite. The
p P P Ysystems,
Brush and Old Well Road Mutual Water Company maintain a 150 000- allon water tank and
p Y g
accompanying water lines that serve neighboring property owners to the north. The underground
water line extends from Summit Road down through the property following existing trails. The
aboveground Mutual Water Company tank is located in the northern portion of the property
alongside one of the trails and partially hidden from view. A second water system is privately
owned by the seller and includes a private well site located directly to the east of the Mutual
Water Company tank and an underground water line to the seller's nearby residence. A
protective box secures the private well. A short distance to the south of the well is a relatively
level undeveloped homesite.
USE AND MANAGEMENT PLAN
Planning,Considerations
The property is located within the unincorporated area of Santa Clara County and is zoned HS
I
R-03-28 Page 3
(Hillside), requiring a 20- to 160-acre minimum lot size for residential development, based upon
a slope density formula. Residential development of the property was being proposed at the time
negotiations got underway. If development had proceeded, two residential sites were being
proposed. The seller was pursuing a third housing site on an adjacent parcel of land lying to the
east of the subject property. The seller owns a 'Y2-interest in this parcel and has offered to gift
separately his interest to Peninsula Open Space Trust (POST).
The two potential house sites on the Hunt property are located in the lower midsection and the
valley overlook area. The lower site is a large flat area that has been cleared and has a well-
developed unsurfaced road, a portion of which also serves the Mutual Water Company tank. The
upper site is more difficult to access but does have a trail leading up to the overlook at an 1,800
foot elevation. The site has commanding views of the Lexington basin and the Santa Clara
Valley beyond.
The property is rated in the District's Open Space Master Plan as having high composite open
space values and is important in terms of potential recreation, wildlife habitat, watershed, and
scenic hillside protection. The District's Regional Open Space Study indicates that there are
desirable trail connections in the vicinity of the property.
The District's Planning Department Work Program for 2003-2004 includes initiating a master-
planning process for Bear Creek Redwoods Open Space Preserve that will begin with detailed
studiesof the natural and cultural resources. If acquired, this property 1 included
to c s o e would be nc uded in the
q P P Y
project area. The studies will be used in developing a plan for resource management and public
use of the preserve. Some of the key elements in the master plan will be long-range resource
management, habitat restoration and enhancement, trail alignments and staging areas. Public
participation will be an integral part of the planning process.
Easements
The property has a number of recorded easements predominantly located near the northeastern
leg of the property. These include utility,power and trail easements. The seller will be reserving
an easement for existing private water well, lines and access for maintenance. This will affect a
very small portion of the property. The Mutual Water Company holds an easement for operating
their water tank and pipelines. The underground pipeline easement extends from the water tank
on the lower portion of the property up to the southwestern boundary where it continues to
Summit Road. In addition, a recorded trail easement belongs to one of the adjacent neighbors
near the northeast boundary of the property and extends only a short distance in the southerly
direction to connect with another private parcel next to the Moody Gulch property. None of
these easements will significantly inhibit use, access or the open space value of the property.
Adjacent Property Owner's Trail Use
The seller states that seller has given a neighbor near Summit Road verbal permission to use the
trails on the property. Staff has investigated the activity and determined that there are no
I prescriptive rights for this use. Until the master plan is completed for the preserve, access from
this private parcel will not be permitted and barriers are being recommended after notifying this
neighbor of your decision. Upon adoption of the master plan, adjacent neighbors will have the
public access opportunities provided by the plan.
R-03-28 Page 4
Road Agreement
As owner of the property, the District and its employees and agents will have the right to access
the property for patrol and maintenance purposes from Brush and Old Well Roads. A road
agreement stipulates an annual fee of$140 per parcel.
Irrevocable Permit for Access
An irrevocable permit will allow the sellers and their immediate family access to the valley
overlook area. This permit will be valid during the lifetime of Michael and Sherry Hunt. Due to
Mr. Hunt's physical condition,the permit allows the use of a four-wheel drive vehicle to access
the valley overlook area during Mr. Hunt's lifetime.
Preliminary Use and Management Plan Recommendations
The Preliminary Use and Management Plan will take effect at the close of escrow and remain
effective until a Comprehensive or Interim Use and Management Plan is completed for the entire
property. Any proposed changes to land use would be subject to further environmental review
and public input. The property will be maintained in its natural condition and managed for open
space purposes only. The roads will be maintained in their current condition for purposes of
patrol, maintenance and emergency access. Upon completion of site planning, the property will
be open for low-intensity public trail use.
Public Access: Closed to the public, except for access as described in the seller's permit to
access the valley overlook area. Pending adoption of an Interim or Comprehensive Use and
Management Plan, allow hiking only access for the Brush Road neighborhood under permit.
Barriers: Install and maintain gates and fencing at all entrances to the property to prevent
potential illegal access to the trails.
Roads: Maintain existing trails for patrol, maintenance, and emergency purposes.
Signs: Preserve boundary signs and closed area signs to be installed at all entrances.
Name: Name the property as an addition to the Bear Creek Redwoods Open Space Preserve.
Site Safety Inspection: Site safety inspection has been conducted and there are no known safety
hazards on the site.
Dedication: Indicate your intention to dedicate the property as public open space.
i CEQA COMPLIANCE
Project Description
The project consists of the acquisition of a 74.3-acre property as an addition to the Bear Creek
Redwoods Open Space Preserve and the concurrent adoption of a Preliminary Use and
Management Plan for the addition. Ultimately, the property will be included in the
Comprehensive or Interim Use and Management Plan for the Bear Creek Redwoods Open Space
Preserve. The land will be permanently preserved as open space and maintained in a natural
condition.
R-03-28 Page 4
Road Agreement
As owner of the property, the District and its employees and agents will have the right to access
the property for patrol and maintenance purposes from Brush and Old Well Roads. A road
agreement stipulates an annual fee of$140 per parcel.
Irrevocable Permit for Access
An irrevocable permit will allow the sellers and their immediate family access to the valley
overlook area. This permit will be valid during the lifetime of Michael and Sherry Hunt. Due to
Mr. Hunt's physical condition, the permit allows the use of a four-wheel drive vehicle to access
the valley overlook area during Mr. Hunt's lifetime.
Preliminary Use and Management Plan Recommendations
The Preliminary Use and Management Plan will take effect at the close of escrow and remain
effective until a Comprehensive or Interim Use and Management Plan is completed for the entire
property. Any proposed changes to land use would be subject to further environmental review
and public input. The property will be maintained in its natural condition and managed for open
space purposes only. The roads will be maintained in their current condition for purposes of
patrol, maintenance and emergency access. Upon completion of site planning, the property will
be open for low-intensity public trail use.
Public Access: Closed to the public, except for the seller's permit to access the valley overlook
area.
Barriers: Install and maintain gates and fencing at all entrances to the property to prevent
potential illegal access to the trails.
Roads: Maintain existing trails for patrol, maintenance, and emergency purposes.
Signs: Preserve boundary signs and closed area signs to be installed at all entrances.
Name: Name the property as an addition to the Bear Creek Redwoods Open Space Preserve.
Site Safety Inspection: Site safety inspection has been conducted and there are no known safety
hazards on the site.
Dedication: Indicate your intention to dedicate the property as public open space.
CEQA COMPLIANCE
Project Description
The project consists of the acquisition of a 74.3-acre property as an addition to the Bear Creek
Redwoods Open Space Preserve and the concurrent adoption of a Preliminary Use and
Management Plan for the addition. Ultimately, the property will be included in the
Comprehensive or Interim Use and Management Plan for the Bear Creek Redwoods Open Space
Preserve. The land will be permanently preserved as open space and maintained in a natural
condition.
I
R-03-28 Page 5
CEQA Determination
The District concludes that this project will not have a significant effect on the environment.
The project is exempt from CEQA (the California Environmental Quality Act) under Article 5,
Section 15061b(3) in that there is no possibility that the activity in question may have a
significant effect on the environment.
In addition, the project is categorically exempt from CEQA under Article 19, Sections 15316,
15317, and 15325 as follows:
Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural
condition and the Management Plan proposes to keep the area in a natural condition. The site is
in a natural condition and the Use and Management Plan specifies the land will not be developed
and will remain in a natural condition.
Section 15317 exempts the acceptance of fee interests in order to maintain the open space
character of an area. The District will acquire fee interest and maintain the open space character
of the area. No new development is proposed as part of this project.
Section 15325 exempts transfers of ownership of interests in land in order to preserve open
space. This acquisition will transfer ownership of the property to the District and ensure it will
be preserved as public open space.
TERMS AND FUNDING
in it purchase price f 2 0. The purchase
The 74.3-acre Hunt Property is being acquired at a pu c ase p ce o $ ,500,00
rice is to be aid as $1 000 000.00 in cash at close of escrow and $1 500 000 as an unsecured
P p ,
promissory note paid in semi-annual installment payments over twenty years. The property has
been available on the open real estate market since 2001, and offered for sale at a substantially
higher asking price. The purchase price is considered fair and reasonable in this market area, and
is further supported by a competing purchase offer received by the Hunts from a private party.
The property consists of two assessor's parcels with development potential of two residential
sites. A cleared building area and good road access make these sites easy to develop. The
property also contains 300,000 board feet of Redwood and Douglas fir that also enhances the
overall fair market value of the subject property. In a separate transaction, the Hunt's will be
gifting to Peninsula Open Space Trust a one-half(50%) ownership interest in an adjacent 0.62-
acre parcel.
The promissory note will be paid in semi-annual installment payments of interest only maturing
in twenty(20) years. The interest rate during the initial ten(10) years shall be five and one-half
(5.5%)percent per annum, and five (5%) percent per annum during the second ten year term.
These tax-free interest rates were established in consultation with the District's bond
underwriter, and are considered a market rate for this type of note. The seller has the ability to
accelerate payment at anytime during the second ten-year term. The seller cannot accelerate
payment of the note during the first five years; however, exercising of an early payment option
during the second five years by the seller would be subject to a penalty.
R-03-28 Page 6
As part of this transaction, the seller is reserving a well and water line easement that serves the
seller's nearby single-family residence located to the north. In addition, the seller will receive a
permit for pedestrian and vehicular access on limited existing roads and trails located on the
subject property. Trails and roads will be closed during periods of poor trail or road conditions
to prevent damage.
The property is being acquired on an "as-is"basis. As part of this condition, staff has completed
due diligence inspection and review, including a review of title documents, County records and
documents and material provided by the seller. At this time staff is satisfied with the condition
of the property and improvements, and recommends purchase of the property in its "as is"
condition. In the event an unsatisfactory property condition is identified, within the next 30
days, the Purchase Agreement contains a provision which will permit the District to work with
the Seller to remedy the condition.
Budget Considerations
New Land $ 25,000,000
Land acquisitions so far this year 12,440,192
Hunt Acquisition proposed on this agenda 2,500,000
Acquisition Budget Remaining $10,059.808
Controller M. Foster was consulted on these proposed acquisitions and has indicated that,
considering cash flow and account balances, funds are available for this property purchase.
PUBLIC NOTIFICATION
Most of the property owners of land located adjacent to or surrounding the subject property have
p p Y J g J p P Y
been mailed written notices of this proposed acquisition.
Prepared by:
Thomas W. Fischer, Land Protection Specialist
Del Woods, Senior Acquisition Planner
Maps prepared by:
Ruthie Harari-Kremer
Contact:
Thomas W. Fischer, Land Protection Specialist
Del Woods, Senior Acquisition Planner
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PROPOSED HUNT ADDITION
BEAR CREEK REDWOODS OPEN SPACE PRESERVE
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PROPOSED HUNT ADDITION - 74.3 ACRES
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' MOODY GULCH
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SITE MAP Feet TRAILS
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RESOLUTION NO. 03-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AUTHORIZING EXECUTION OF THE PROPERTY
ACQUISITION AGREEMENT, AUTHORIZING OFFICER TO
EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO
DISTRICT, AND AUTHORIZING GENERAL MANAGER TO
EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY
OR APPROPRIATE TO CLOSING OF THE TRANSACTION
(BEAR CREEK REDWOODS OPEN SPACE PRESERVE - LANDS
OF HUNT)
The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows:
Section One. The Board of Directors of Midpeninsula Regional Open Space District does
hereby accept the offer contained in that certain Property Acquisition Agreement between P.
MICHAEL HUNT AND SHERRY L. HUNT AS CO-TRUSTEES OF THE HUNT LIVING TRUST DATED
FEBRUARY 14, 1996, and the Midpeninsula Regional Open Space District, a copy of which is
attached hereto and by this reference made a part hereof, and authorizes the President or
appropriate officers to execute the Agreement on behalf of the District.
Section Two. The President of the Board of Directors, or other appropriate officer, is authorized
to execute a Certificate of Acceptance for the Grant Deed on behalf of the District.
Section Three. The General Manager of the District shall cause to be given appropriate notice of
acceptance to seller. The General Manager is further authorized to execute any and all other
documents in escrow necessary or appropriate to the closing of the transaction.
Section Four. The General Manager of the District is authorized to expend up to $15,000 to
cover the cost of title insurance, escrow fees, bond counsel fees and other miscellaneous costs
related to this transaction.
Section Five. The General Manager and General Counsel are further authorized to approve any
technical revisions to the attached Agreement and documents which do not involve any material
change to any term of the Agreement or documents, which are necessary or appropriate to the
closing or implementation of this transaction.
Section Six. It is intended, reasonably expected, and hereby authorized that the District's general
fund will be reimbursed in the amount of the purchase from the proceeds of the next long-term
District note issue. This Section of this Resolution is adopted by the Board of Directors of
Midpeninsula Regional Open Space District solely for purposes of establishing compliance with
the requirements of Section 1.103-18 of the Treasury Regulations. The reimbursement of this
payment expenditure is consistent with the District's budgetary and financial circumstances.
There are no funds or sources of moneys of the District that have been, or are reasonably
expected to be, reserved or allocated on a long-term basis, or otherwise set aside to pay the costs
i
of this open space land acquisition project which are to be paid or reimbursed out of proceeds of
indebtedness to be issued by the District. The Board of Directors hereby declares the District's
official intent to use proceeds of indebtedness to reimburse itself for this open space land
acquisition project expenditure.
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
RESOLUTION NO. 03
A RESOLUTION OF THE BOARD OF DIRECTORS OF
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
PROVIDING FOR THE ISSUANCE AND DELIVERY OF
THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
2003 PROMISSORY NOTE
WHEREAS, the Board of Directors (the "Board") of the Midpeninsula Regional
Open Space District (the "District") has found and determined that it is necessary and proper for
the purpose of implementing the District's plan to acquire necessary and proper lands and
facilities for open space purposes of the District that the District acquire certain land more
particularly described in Exhibit A attached hereto and incorporated herein (the "Land")
currently owned by P. Michael Hunt and Sherry L. Hunt, as co-trustees of the Hunt Living Trust
dated February 14, 1996 (the "Sellers"), by the purchase on contract of the Land from the
Sellers; and
WHEREAS, Section 5544.2 of the Public Resources Code of the State of
California authorizes the issuance and delivery by the District of a promissory note to evidence
the indebtedness to be incurred by the District for the purchase on contract of the Land from the
Sellers, and the Board has determined to issue and deliver to the Sellers, and the Sellers have
agreed to accept from the District, a promissory note (the "Note") issued under such section in
the principal amount of one million five hundred thousand dollars ($1,500,000) to evidence the
indebtedness to be incurred by the District for the purchase on contract of the Land from the
Sellers; and
WHEREAS, it is necessary and proper for the District to adopt this resolution in
order to provide the conditions and terms under and pursuant to which the Land will be
p
purchased on contract by the District and the Note will be issued and delivered by the District to
the Sellers;
NO
W, THEREFORE, Y
BE IT RESOLVED b the Board of Directors of
Midpeninsula Regional Open Space District as follows:
Section 1. The Board has reviewed all proceedings heretofore taken relative to
the purchase on contract of the Land from the Sellers and the issuance and delivery to the Sellers
of the Note to evidence the indebtedness to be incurred for the purchase on contract of the Land
from the Sellers, and the Board has found, as a result of such review, and hereby finds and
determines that all acts, conditions and things required by law to exist, happen and be performed
precedent to the purchase on contract of the Land from the Sellers and the issuance and delivery
to the Sellers of the Note to evidence the indebtedness to be incurred for the purchase on contract
of the Land from the Sellers have existed, happened and been performed in regular and due time,
form and manner as required by law, and the District is now duly authorized to purchase on
contract the Land from the Sellers and to issue and deliver to the Sellers the Note to evidence the
indebtedness to be incurred for the purchase on contract of the Land, all as provided in this
resolution.
Section 2. The District determines to issue and deliver to the Sellers the Note to
evidence such indebtedness, which Note shall be numbered R-1, shall be designated the
"Midpeninsula Regional Open Space District 2003 Promissory Note," shall be dated April 1,
2003, shall mature (subject to prior redemption as hereinafter provided) on April 1, 2023, and
shall bear interest at the rate of five and one-half per cent (5-1/2%) per annum from the date of
delivery of the Note until April 1, 2013, or the prior redemption of the Note (if redeemed prior to
such date), and thereafter at the rate of five per cent (5%) per annum from such date until the
maturity or the prior redemption of the Note, payable on October 1, 2003, and semiannually
thereafter on April 1 and October 1 of each year and on the maturity or prior redemption of the
Note.
All interest on the Note shall be computed on the basis of a 360-day year of
twelve (12) thirty-day calendar months and shall be payable in lawful money of the United States
of America by the Treasurer of the District (the "Treasurer") at the office of the District in
Los Altos, California, by check mailed by such officer on each interest payment date payable to
the order of the Sellers, or registered assigns, except that the final payment of such interest shall
be payable only on presentation and surrender of the Note to the Treasurer at the office of the
District in Los Altos, California, at the maturity or the prior redemption of the Note, and the
principal of the Note shall be payable in like lawful money on the maturity date or prior
redemption date thereof upon surrender of the Note to the Treasurer at the office of the District
in Los Altos, California.
The registered owners of the Note may, at their option, require the District to
prepay the Note in full on any date on or after April 1, 2008, upon thirty(30) days' prior written
notice delivered to the Treasurer at the office of the District in Los Altos, California, at a price of
one hundred per cent (100%) of the outstanding principal amount of the Note, plus the accrued
interest thereon, less a discount of nine-tenths of one per cent (9/10 of 1%) of the outstanding
principal amount of the Note for each whole year remaining between the date of redemption and
April 1, 2013 (and prorated for any partial year remaining in such period) if the redemption is on
or prior to April 1, 2013, or with no discount if the redemption is after April 1, 2013; provided,
that if at any time the interest payable on the Note is determined not to be excluded from gross
income for federal income tax purposes or to be a specific preference item for purposes of
federal income taxes under the Internal Revenue Code of 1986 (the "Code") or not to be exempt
from State of California personal income taxes by any federal or state court or any ruling or
regulation (final, temporary or proposed) or official statement on behalf of the United States
Treasury Department, the Internal Revenue Service or other federal or state authority affecting
the federal or state tax status of the District or the interest on municipal bonds or notes the
h Note m at heir 1 option, require h prepay h registered owners of the o e may, t sole opt o , equ e the District to p ep y the Note in
full on any date upon thirty(30) days' prior written notice delivered to the Treasurer at the office
of the District in Los Altos, California, at a price of one hundred per cent (100%) of the
outstanding principal amount of the Note, plus the accrued interest thereon.
The Note, together with the accrued interest thereon, shall become due and
payable on any date designated by the registered owners of the Note not earlier than ten (10)
days after notice thereof is given by the registered owners of the Note to the District, upon the
occurrence of either of the following two events:
2
(a) a default by the District in the payment of any interest on or principal of
the Note when due which has not been cured within ten (10) days of written notice of
such default by the registered owners of the Note to the District; or
(b) a default in the performance by the District of any obligation or covenant
of the District contained in the Note which has not been cured within ten (10) days of
written notice of such default by the registered owners of the Note to the District;
and in any such event, such delinquent payments shall bear interest from the date they became
due until paid at the then applicable rate of interest on the Note, plus five per cent (5%)
per annum.
Section 3. The Note and the registration endorsement to appear thereon shall each
be in substantially the following forms, the blanks in said forms to be filled in with appropriate
words or figures, namely:
3
[FORM OF NOTE]
UNITED STATES OF AMERICA
STATE OF CALIFORNIA
COUNTIES OF SANTA CLARA, SAN MATEO AND SANTA CRUZ
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
2003 PROMISSORY NOTE
No. R-1 $1,500,000
Dated: April 1, 2003 Date of Delivery: April_, 2003
The MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a regional open
space district located in the Counties of Santa Clara, San Mateo and Santa Cruz, State of
California (the "District"), hereby acknowledges itself indebted and for value received promises
to pay to the order of P. Michael Hunt and Sherry L. Hunt, as co-trustees of the Hunt Living
Trust dated February 14, 1996, or registered assigns, on April 1, 2023 (subject to prior
redemption as hereinafter provided), the principal sum of
ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000)
together with interest thereon at the rate of five and one-half per cent (5-1/2%) per annum from
the date of delivery hereof until April 1, 2013, or the prior redemption hereof(if redeemed prior
to such date), and thereafter at the rate of five per cent (5%) per annum from such date until the
maturity or the prior redemption hereof, payable on October 1, 2003, and semiannually thereafter
on April 1 and October 1 of each year and on the maturity or prior redemption of this Note. All
interest on this Note shall be computed on the basis of a 360-day year of twelve (12) thirty-day
calendar months and shall be payable in lawful money of the United States of America by the
Treasurer of the District (the "Treasurer") at the office of the District in Los Altos, California, by
check mailed by such officer on each interest payment date payable to the order of registered stered
owners hereof, or registered assigns, except that the final payment of such interest is payable
only on presentation and surrender of this Note to the Treasurer at the office of the District in
Los Altos, California, at the maturity or the prior redemption hereof, and the principal of this
Note is payable in like lawful money on the maturity date or prior redemption date hereof upon
surrender of this Note to the Treasurer at the office of the District in Los Altos, California.
This Note is the sole note of a duly authorized issue of promissory notes of the
District aggregating one million five hundred thousand dollars ($1,500,000), and is authorized to
be issued pursuant to the conditions and terms of a resolution adopted by the affirmative vote of
at least two-thirds (2/3) of the members of the Board of Directors of the District duly and
regularly passed and adopted on March 12, 2003, under and by authority of Section 5544.2 of the
Public Resources Code of the State of California.
The registered owners of this Note may, at their option, require the District to
prepay this Note in full on any date on or after April 1, 2008, upon thirty(30) days' prior written
notice delivered to the Treasurer at the office of the District in Los Altos, California, at a price of
one hundred per cent (100%) of the outstanding principal amount of this Note, plus the accrued
4
I
interest thereon, less a discount of nine-tenths of one per cent (9/10 of 1%) of the outstanding
principal amount of this Note for each whole year remaining between the date of redemption and
April 1, 2013 (and prorated for any partial year remaining in such period) if the redemption is on
or prior to April 1, 2013, or with no discount if the redemption is after April 1, 2013; provided,
that if at any time the interest payable on this Note is determined not to be excluded from gross
income for federal income tax purposes or to be a specific preference item for purposes of
federal income taxes under the Internal Revenue Code of 1986 or not to be exempt from State of
California personal income taxes by any federal or state court or any ruling or regulation (final,
temporary or proposed) or official statement on behalf of the United States Treasury Department,
the Internal Revenue Service or other federal or state authority affecting the federal or state tax
status of the District or the interest on municipal bonds or notes, the registered owners of this
Note may, at their sole option, require the District to prepay this Note in full on any date upon
thirty (30) days' prior written notice delivered to the Treasurer at the office of the District in Los
Altos, California, at a price of one hundred per cent (100%) of the principal amount of this
outstanding principal amount of this Note, plus the accrued interest thereon.
This Note, together with the accrued interest thereon, shall become due and
payable on any date designated by the registered owners of this Note not earlier than ten (10)
days after notice thereof is given by the registered owners of this Note to the District, upon the
occurrence of either of the following two events:
(a) a default by the District in the payment of any interest on or principal of
this Note when due which has not been cured within ten (10) days of written notice of
such default by the registered owners of this Note to the District; or
(b) a default in the performance by the District of any obligation or covenant
of the District contained herein which has not been cured within ten (10) days of written
notice of such default by the registered owners of this Note to the District;
and in any such event, such delinquent payments shall bear interest from the date they became
due until paid at the then applicable rate of interest on this Note, plus five per cent (5%)
per annum.
It is hereby certified, recited and declared that this Note is issued and delivered in
strict conformity with the Constitution and laws of the State of California now in force and with
the proceedings of the Board of Directors of the District authorizing the same, and that all acts,
conditions and things required to exist, happen and be performed precedent to and in the issuance
and delivery of this Note have existed, happened and been performed in regular and due time,
form and manner as required by law, and that this Note, together with all indebtedness and
obligations of the District, does not exceed any limit prescribed by the Constitution or statutes of
the State of California, and that the interest on and principal of this Note is payable from limited
ad valorem property taxes levied upon all taxable property within the District by the Board of
Supervisors of Santa Clara County and by the Board of Supervisors of San Mateo County that
are allocated to the District under applicable law; provided, that the repayment of this Note shall
be junior and subordinate to all outstanding and subsequent notes, bonds, leases or other
obligations secured by property tax revenues of the District or subsequent pledges of revenues
created by the District for the purpose of financing the District's purposes or operations.
5
IN WITNESS WHEREOF, the District has caused this Note to be signed by the
President of its Board of Directors and attested by the Secretary of its Board of Directors, and
has caused the seal of the District to be affixed thereto, and has caused this Note to be dated
April 1, 2003.
President of the Board of Directors of
Midpeninsula Regional Open Space District
I
[SEAL]
I
Attest:
Secretary of the Board of Directors of
Midpeninsula Regional Open Space District
[FORM OF ASSIGNMENT TO APPEAR ON NOTE]
For value received the undersigned do hereby sell, assign and transfer unto
the within Note and do hereby
irrevocably constitute and appoint attorney to
transfer the same on the note register of the District, with full power of substitution in the
premises.
Dated:
SIGNATURE GUARANTEED BY:
Note: The signatures to this Assignment must correspond with the names as written on
the face of the within Note in every particular, without alteration or enlargement or any
change whatsoever, and the signatures must be guaranteed by an eligible guarantor
institution.
Social Security Numbers, Taxpayer Identification Numbers or other identifying number of
Assignees:
Section 4. The President of the Board is hereby authorized and directed to
manually execute the Note, and the Secretary of the Board is hereby authorized and directed to
manually attest such execution of the Note and to affix the seal of the District thereto. Such
i
6
signing, attesting and sealing as herein provided shall be a sufficient and binding execution of the
Note by the District, and if either officer of the Board whose signature appears on the Note
ceases to be such officer before the delivery of the Note, the signature of such officer appearing
on the Note shall be valid and sufficient for all purposes to the same extent as if such officer had
remained in office until the delivery of the Note.
Section 5. For the purpose of paying the interest on and the principal of the Note,
the District shall, until the interest on and the principal of the Note shall have been paid in full or
until there is a sum in the treasury of the District set apart for that purpose sufficient to meet all
payments of the interest on and the principal of the Note as they shall become due and payable,
annually set aside a portion of the limited ad valorem taxes levied upon all taxable property
within the District by the Board of Supervisors of Santa Clara County and by the Board of
Supervisors of San Mateo County that are allocated to the District under applicable law (or other
available funds of the District), sufficient to pay such interest and principal that will become due
before the proceeds of a tax levied at the next general tax levy will be available; provided, that
the repayment of the Note shall be junior and subordinate to all outstanding and subsequent
notes, bonds, leases or other obligations secured by property tax revenues of the District or
subsequent pledges of revenues created by the District for the purpose of financing the District's
purposes or operations. Such taxes (or other available funds of the District) shall be deposited by
the Treasurer in a special account maintained by him which shall be designated the
"Midpeninsula Regional Open Space District 2003 Promissory Note Account" (the "Note
Account"), and all money in the Note Account shall be used solely for the payment of the
interest on and the principal of the Note.
All money in the Note Account shall, pending its disbursement and consistent
with Section 6 hereof, be deposited or invested as permitted by law so as to obtain the highest
yield that the Treasurer deems practicable, having due regard for the safety of such deposits and
investments; provide d that all such deposits and investments shall be withdrawable or shall
mature, as the case may be, to coincide as nearly as practicable with the time when such money
is required for disbursement hereunder, and any proceeds thereof shall be deposited in the Note
Account. When the interest on and principal of the Note has been paid, any balance of money
then remaining in the Note Account shall be used for any lawful District purpose.
Section 6. The District will not take any action, or fail to take any action, if such
action or failure to take such action would adversely affect the exclusion from gross income of
the interest on the Note pursuant to Section 103 of the Code, and specifically the District will not
directly or indirectly use or make any use of the proceeds of the Note or any other funds of the
District or take or omit to take any action that would cause the Note to be an arbitrage bond
subject to federal income taxation by reason of Section 148 of the Code or a "private activity
bond" subject to federal income taxation by reason of Section 141(a) of the Code or an
obligation subject to federal income taxation because it is "federally guaranteed" as provided in
Section 149(b) of the Code; and to that end the District, with respect to the proceeds of the Note
and such other funds, will comply with all requirements of such sections of the Code (and all
regulations of the United States Department of the Treasury issued thereunder to the extent that
such regulations are, at the time, applicable and in effect); provided, that if the District shall
obtain an opinion of nationally recognized bond counsel to the effect that any action required
under this section is no longer required to maintain the exclusion from gross income of the
interest on the Note pursuant to Section 103 of the Code, the District may rely conclusively on
such opinion in complying with the provisions hereof; and provided further, that in the event
7
that at any time the Board is of the opinion that for purposes of this section it is necessary to
restrict or limit the yield on the investment of any moneys held by the District hereunder or
otherwise, the Board shall so instruct the Treasurer in writing, and the Treasurer shall take such
action as may be necessary in accordance with such instructions.
Without limiting the generality of the foregoing, the District will pay from time to
time all amounts required to be rebated to the United States of America pursuant to Section
148(f) of the Code and all regulations of the United States Department of Treasury issued
thereunder to the extent that such regulations are, at the time, applicable and in effect, which
obligation shall survive payment in full or defeasance of the Note, and to that end, there is
hereby established in the treasury of the District a fund to be known as the "Midpeninsula
Regional Open Space District 2003 Promissory Note Rebate Fund" to be held and administered
by the Treasurer. The District will comply with the provisions of the Tax Certificate with
respect to making deposits in the Rebate Fund, and all money held in the Rebate Fund is pledged
to provide payments to the United States of America as provided herein and in the Tax
Certificate and no other person shall have claim to such money except as provided in the Tax
Certificate.
Section 7. The Secretary of the Board is directed to cause the Note to be prepared
to comply with the provisions hereof, and to procure its execution by the proper officers of the
Board, and to deliver it, when so executed, to the Treasurer, who shall deliver it on or after its
date to the Sellers at the time that the District purchases on contract the Land from the Sellers.
The President of the Board and the Secretary of the Board are further authorized and directed to
make, execute and deliver to the Sellers a signature certificate in the form customarily required
by purchasers of notes of public districts, certifying to the genuineness and due execution of the
Note, and the Treasurer is hereby authorized and directed to obtain from the Sellers at the time of
the purchase on contract of the Land a receipt for the Note in the form customarily required from
purchasers of notes of public districts, evidencing the delivery of the Note, which receipt shall be
conclusive evidence that the Note has been duly delivered; and Sellers and any subsequent
registered owners of the Note are hereby authorized to rely upon and shall be justified in relying
upon any such signature certificate and any such receipt with respect to the Note issued and
delivered pursuant to the authority of this resolution.
Section 8. This resolution shall take effect from and after its passage and
approval.
i
8
PASSED AND ADOPTED this 12th day of March , 2003,by the following vote:
AYES:
NOES:
ABSENT:
APPROVED:
President of the Board of Directors of
Midpeninsula Regional Open Space District
[SEAL]
ATTEST:
Secretary of the Board of Directors of
Midpeninsula Regional Open Space District
9
SECRETARY'S CERTIFICATE
1, , Secretary of the Board of Directors of Midpeninsula
Regional Open Space District, do hereby certify that the foregoing is a full, true and correct copy
of a resolution duly adopted at a regular meeting of the Board of Directors of said District duly
and regularly and legally held at the regular meeting place thereof on the 12th day of March,
2003, by the affirmative vote of at least two-thirds of the members of said Board, of which
meeting all of the members of said Board had due notice and at which meeting at least two-thirds
thereof were present and acted; that at said meeting said resolution was, upon motion of Director
seconded by Director adopted by the following vote:
AYES:
NOES:
ABSENT:
I do hereby further certify that I have carefully compared the same with the
original minutes of said meeting on file and of record in my office, and that said resolution is a
full, true and correct copy of the original resolution adopted at said meeting and duly entered of
record in said minutes, and that said resolution has not been amended, modified or rescinded
since the date of its adoption and the same is now in full force and effect.
WITNESS my hand this day of March, 2003.
Secretary of the Board of Directors of
Midpeninsula Regional Open Space District
EXHIBIT A
[Legal Description of the Land]
All that certain real property situate in the unincorporated area of Santa Clara County,
California, described as follows"
PARCEL ONE:
The North half of the Southwest quarter of section 8, Township 9 South, Range I
West, Mount Diablo Base and meridian, according to the United States Government
Survey therof.
EXCEPTING THEREFROM the following described parcels of land:
A: Beginning at a 3/4" iron pipe found at the South East corner of Parcel C, as
shown on that certain Parcel map recorded on July 17, 1973 in Book 326 of Maps
at page 43, Santa Clara County Recorded; Thence North 83 Degrees 44 Minutes 00
Seconds West a distance of 20.07 feet to the true Point of Beginning of this
Exception; thence South 43 Degrees 49 Minutes 43 Seconds East a distance of
28.33 feet thence South 02 Degrees 47 Minutes 22 Seconds East a distance of
108.09 feet; thence North 82 Degrees 36 Minutes 00 Seconds West a distance of
120.00 feet; thence North 50 Degrees 47 Minutes 39 Seconds West a distance of
87.93 feet; thence North 23 Degrees 23 Minutes 22 Seconds West a distance of
67.12 feet; thence South 88 Degrees 44 Minutes 00 Seconds East a distance of
188.87 feet; to the True Point of Beginning of this Exception.
B: Beginning at the Southeasterly corner of Parcel A, as shown on the certain
Parcel map recored July 17th 1973 in book 326 of Maps at page 43, Santa Calra
County Records; thence along the South line of that certain 113 acre tract of
land as described in the Deed recorded in Bock K 444 page 200, official recoris
of Panta Clara County, South 89 Degrees 44 Minutes 00 Seconds East a distance OLE
291.33 feet; thence South 10 Degrees 21 Minutes 00 Seconds West a distance of
2,:3.25 feel.; thence South 74 Degrees 12 Minutes 00 Seccnds West a distance
of 265.40 feet; thence North 01 Degrees .16 Minutes 00 Seconds East a distance
of 325.00 feet to the point of begining of Parcel 3 as described in Certifacaze
of Compliance recorded October 21, 1997, under Recorder's Series No. 13904080,
Official Records.
C: Beginning at the Southeast corner of the Northeast quarter of the Southwest
quarter of Section 8, Township 9 South, Range 1 West, M.D.B.&M., thence West
256 feet; thence North 6' 45' West a disance of 700 feet; thence North 56* 201
East, a distance 101 feet; thence North 1' 10' East a distance of 188 feet;
thence North 77' 30' East a distance of 254 feet; thence South a distance 0.4 933
feet to the point of beginning.
(544-35-35)
TOGETHER WITH the following Parcel:
Beginning at a 4 11 iron pipe f zl_,::d in the c%--:,.--er I]Lne czt cul sac, o-L o,;',J We
4
Road said
point also being the most Northerly corner of Parcel C, as shown on
i . .e
-_hat certain Parcel Map rrecordedonJuly 17, 19-113 Boo"c 326 c Macs at page
43, Santa Clara County Records.
i
Claims No. 03-05
Meeting 03-06
Date 03/12/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5305 $6,786.35 2M Associates Coastal Annexation Consultant Study
5306 $825.00 AAA Fence Co.,Inc. Gate Installation&Repair-Sierra Azul
5307 $175.48 Accent&Artech Lamination Supplies
5308 $650.00 Acme&Sons Sanitation Sanitation Services
5309 $151.13 ADT Security Services Burglar Alarm Service
5310 $286.22 Allied Auto Works Vehicle Service and Repairs
5311 $450.00 American Red Cross Emergency Response Training
5312 $500.00 American Tower Corporation Radio Repeater-Coyote Peak
5313 $3.98 AT&T Telephone Service
5314 $382.76 AT&T Wireless Cellular Phone Service
5315 $413.52 Bailey's Field Equipment
5316 $1,335.00 Baron Welding&Iron Works,Inc. Hinge Posts
5317 $3,476.59 Big Creek Lumber Lumber-Rancho San Antonio&Bay Tree Trail
5318 $248.00 Bill's Towing&Recovery Tow Truck Fees
5319 $852.90 Biotic Resources Group Consulting Services-Old Page Mill Road Trail
5320 $331.19 C.E.B. legal Books
5321 $772.75 #1 CA Dept.of Fish and Game Permit Fee-Old Page Mill Road
5322 $563.56 Carlson,Richard Reimbursement-Academy Training
5323 $117.09 Casaretto,Mark Reimbursement-Sweco Retrofit&Travel Expense
5324 $372.39 Costco Supplies
5325 $103.00 Cougar Couriers Document Courier Service
5326 $598.06 Custom Alignment Vehicle Repair
5327 $65.00 Decatur Electronics,Inc. Radar Certification
5328 $13.41 Emergency Vehicle Systems Equipment Repairs
5329 $2,790.52 Forestry Supplies,Inc. Field Supplies
5330 $1,600.00 Freyer&Laureta,Inc. Consulting Services-Old Page Mill RD&Windy Hill
5331 $2.00 G&K Service Shop Towel Service
5332 $205.15 G.P.Sports ATV Repairs
5333 $950.90 Gardenland Power Equipment Field Supplies&Equipment
5334 $1,043.00 Gary Ifland&Associates,Inc. Survey of Chy Property
5335 $58.85 Gempler's,Inc. Uniform Supplies
5388 R $64.39 Airgas Welding Supplies
5336 $12,223.80 ### Gilroy Motorcycle Center Kawasaki-All Terrain Vehicle
5337 $145.87 Goodco Press,Inc. Printing Services-Labels
5338 $94.31 Granite Rock Company Base Rock-SFO
5339 $253.42 Great! Printing Services-Volunteers Newsletter
5340 $206.17 Green Waste Recovery,Inc. Garbage Service
5341 $591.08 GSA Federal Supply Service CYA Mills Creek Restoration
5342 $2,033.38 HortScience,Inc. Consulting Services-Bay Tree Evaluation-RSA
5343 $2,250.00 IEDA,Inc. Consulting Services-Labor Relations
5344 $1,626.87 Inner Space Engineering Corporation Evidence Locker&Installation
5345 $3,002.33 Jakaby Engineering Consulting Services-Virginia Mill Trail-ECDMC
5346 $75.00 Killroy Pest Control,Inc. Pest Control
5347 $710.26 Langley Hill Quarry Trail Restoration Material
5348 $256.00 Liebert Cassidy Whitmore Legal Services
5349 $398.34 Lloyd,John Reimbursement-Academy Training
5350 $1,165.85 Locus Technologies Legal Services-Guadalupe River Watershed
Page 1 of 3
III
�
Claims No. 03-05
Meeting 03-08
Date 03/12/03
Revised
Midpeninsula Regional Open Space District
�
� # Amount Name Description �
5351 $93525 Los Altos Garbage Co. Refuse Services �
5352 $45�51 MCI Long nimanmmTelephone Gemioe
� �
� 5353 $1.582.63 MotroMobile Communications Radio Repairs&Maintenance �
� 5354 $5U34S Moffett �onim��n�omi000� !
5355 $8e1.84 Mytovomre.cvm Hammer Drill&Bits
� 5350 $47.46 Northern Energy,Inc. Propane Service �
���r ��V�gO Orchard Supply p�dsqv�mon &8unpoem
� �
� 5358 $360.57 Pacific Bell Telephone Service |
5359 *4.97575 Precise Mailing,Inc. Postage
5360 $15.28 Precision Engravers,Inc. Name Tag Engraving '
5361 $35.21 m.s.avnmamn's Steel Co.,Inc. Metal Posts for Signs �
5362 *450.00 Ray8vddnuki Consulting Services-Big Dipper Ranch
i
5363 $36.13 Rayne Water Conditioner Rental �
5364 $213.59 Recreational Equipment,Inc. VnUonn �
5365 $500.00 #2 Regional Water Quality Control Permit Fee'Old Page Mill Road �
5366 $837.50 Robert Watery Consulting Services'Acquisition �
�
5367 $2.622*0 Roy's Repair Service vehicle Repairs&Service
5368 *419.03 San Jose Water Company Water Service �
5369 s23.45 Specialty Truck Parts,Inc. Vehicle Parts �
5370 $171.50 Stevens Creek Dodge Vehicle Supplies |
5371 $04.17 Stevens Creek Quarry,Inc. Drain Rock'Rancho San Antonio
i
5373 $2.227.75 Summit Uniforms Uniform Expense '
5373 $5.689.25 Sutter Equipment Co. Roller Compactor |
� 5374 *12.743.00 ##1 Tax Collector Santa Clara Tax Defaulted'Kam|vbmnNProperty
� 5375 $4.365.00 ##2 Tax Collector Santa Clara Tax Defaulted'MandonProperty |
5376 $880.20 The Recorder Subscription
|
5377 $30 .VV Tires on the Eo Vehicle Tires �
� 5378 $46.06 United Parcel Service Parcel Shipping �
� 5879 $2,408.79 United Rentals Highway Tech. Regulatory Signo&Supplies
5380 $357.54 United Rentals Northwest,Inc. Mini Excavator Rental �
5381 *51u0 vonzun pogn,�omioo� �
5382 $300.00 Wolfe,Roberta Recording Services �
5303 $360.00 Woodbury,Cathy Roimbursement-AGLA MomU*mmp |
�
5304 $225I0 Woodside&pnrtua Private Patrol Patrol Services'Windy Hill
5385 $281.93 Workingman's Emporium Vni«vnnu �
5386 $85.46 Xpauim System,Inc. Fax Broadcast Systems Services
5387 $85.00 Zadek.Uoo Reimbursement'ARMAMembership �
� 5389R $63.88 Brim Tractor Company,Inc. Tractor Accessories
5380R $122.49 Bnmvning'Fonin|ndumhea Refuse Services
5391R $140D0 Ca Park&Recreation Society Annual Membership
| 5882R $751J7 Cascade Fire Equipment Company Field Supplies
/ 5393R $9'O47�54 Citation Press PhnVng-Gphng%VO3Nn~n|anam
|
| 5394R $50.000.00 City of Mountain View Deer Hollow Farm Per Contract Agreement
| 5395n *37.80 Foster Brothers Key Duplication,Spindle uCatch
| 5380R $525.86 Greon|mbNawvork Wall Maps Update
� 5397R $531.09 Home Depot,Inc. Field Supplies&Equipment
! 5398R $/.83 Hyater Sales Company Bobcat Equipment Parts
|
Page zm3
|
�
Claims No. 03-05
Meeting 03-06
Date 03/12/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5399 R $2,025.00 Kevin Emery Builder Silva House Rental Repair
5400 R $87.68 Kinko's Printing Services
5401 R $226.24 Lausten,Tom Reimbursement-Uniform
5402 R $79.88 McKowan,Paul Reimbursement-Event Supplies
5403 R $1,321.27 Office Depot Office Supplies
5404 R $368.15 Pacific Bell Telephone Service
5405 R $257.47 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
5406 R $42.65 PhotoTime Slides
5407 R $15.05 Reed&Graham,Inc. Hay Bales for Trail Restoration
5408 R $151.56 Roessler,Cindy Reimbursement-Mileage&Field Supplies
5409 R $3,274.50 Seever,Richard DBA Rural Pig Mgmnt Pig Control Services
5410 R $943.94 Yerba Buena Nursery Plants-Rancho San Antonio
Total $167,122.56
### Expenditure to Date Exceeds
1 OK But Not 25K
##1 As Authorized by Resolution
#03-07
##2 As Authorized by Resolution
#03-06
#1 Urgent Check Issued 03/05/03
#2 Urgent Check Issued 03/05/03
I
Page 3 of 3
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
i
To: Board of Directors
From: L. Craig Britton, General Manager
I
i
Date: March 7, 2003
I
Re: FYI's
I
330 Distel Circle Los Altos CA 94022-1404 Phone:650-691-12 00
,
Fax:650.691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 27, 2003
Santa Clara County Planning Commission
County Government Center East Wing, 7`h Floor
70 West Hedding Street
San Jose, CA 95410
RE: Proposed Stanford University Open Space/Field Research Zoning
District(8214-00-00-01Z)
Dear Chairperson Chiu and Members of the Planning Commission:
On behalf of Midpeninsula Regional Open Space District, I commend Santa Clara County staff
for their thorough research, analysis and responses to the questions raised during public review
of the proposed regulations for the Open Space/Field Research Zoning District(OS/F District).
After reviewing the County staff recommendations; however, we continue to be concerned over
some of the important aspects of the OS/F District: protection of the viewshed in regards to
regional trails, the use of commercial antennas, and the project review and approval process.
Viewshed Protection
The Stanford Community Plan recognizes that the foothills are highly valuable for their natural
resources and provide a vitally important scenic and rural open space backdrop for Stanford
University and the surrounding community. Santa Clara County staff compiled very important
viewshed analysis data that will aid in the review of proposed projects and encourage placement
of development in areas of the lowest visibility. Views from the surrounding open space trail
system are equally important; therefore,the GIS viewshed analysis should be expanded to
include the County-adopted trail corridors.
Commercial Antennas
Commercial antennas are often significant structures that are highly visible from great distances.
This use is inappropriate for the foothill area where protection of the viewshed and open space
character is of paramount importance, as acknowledged in the Stanford Community Plan.
Project Review and Approval Process
The District supports County staffs recommendation that buildings in excess of 1,000 square
feet be reviewed and approved by the Planning Commission. We believe that the review process
for caretaker's residences, whether new or relocated, should also be placed within the Planning
Commission's purview.
330 Distel Circle , Los altos, CA 94022-1404 a Phone:650-691-1200
Fax: F)50-691-0485 - E-mail: mrosdrropenspace.org * Web site:www.openspace.or FREES`
�.� e���e , Mary C. Davey,Jed Cyr—, Deane
nod.d r t Directors=tet S t,_, Y, Little, Avr.ette Hank C. N itz - General;daoager:L.Craig Britton
Santa Clara County Planni.,Commission
February 27, 2003
Page 2
The Architectural Site Approval (ASA) Committee provides valuable recommendations about a
project's design during the 67iily steps in the review process. Due to the widespread public
interest in implementation of the Stanford Community Plan and its significant impacts on the
community, the Planning Commissioner who represents District 5, which includes Stanford,
should serve on the ASA Committee when considering matters related to Stanford development.
Open Space Dedication
Our District recommends that the new Open Space/Field Research Zoning District ordinance
requires dedications of open space only within the OS/F District, and that dedication be required
in both clustered and non-clustered developments.
Conclusion
The new Open Space/Field Research Zoning District is a valuable tool for preserving open space
and natural resources and it is very important to see how this new zoning works. Only with
public scrutiny will we be assured of an effective outcome.
Sincerely,
Nonette Hanko,President
Board of Directors
cc: MROSD Board of Directors
NH:cw:lz
Regionalerg S), c
February 25, 2003 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Chairperson Annette Bialson
Planning and Transportation Commission
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
RE: Proposed Stanford University Open Space/Field Research Zoning District
Dear Chairperson Bialson and Members of the Planning and Transportation Commission:
On behalf of Midpeninsula Regional Open Space District, I commend Santa Clara County staff
for their thorough research, analysis and responses to the questions raised during public review
of the proposed regulations for the Open Space/Field Research Zoning District (OS/F District).
After reviewing the County staff recommendations; however, we continue to be concerned over
some of the important aspects of the OS/F District. protection of the viewshed in regards to
regional trails, the use of commercial antennas, and the project review and approval process.
Piewshed Protection
The Stanford Community Plan recognizes that the foothills are highly valuable for their natural
resources and provide a vitally important scenic and rural open space backdrop for Stanford
University and the surrounding community. Santa Clara County staff compiled very important
viewshed analysis data that will aid in the review of proposed projects and encourage placement
of development in areas of the lowest visibility. Views from the surrounding open space trail
system are equally important;therefore, the GIS viewshed analysis should be expanded to
include the County-adopted trail corridors.
Commercial Antennas
structures that are highly visible from eat distances.
Commercial antennas are often significant stru g y �'
This use is inappropriate for the foothill area where protection of the viewshed and open space
character is of paramount importance, as acknowledged in the Stanford Community Plan.
Project Review and Approval Process
The District supports County staff s recommendation that buildings in excess of 1,000 square
feet be reviewed and approved by the Planning Commission. We believe that the review process
for caretaker's residences, whether new or relocated, should also be placed within the Planning
Commission's purview.
The Architectural Site Approval(ASA) Committee provides valuable recommendations about a
project's design during the early steps in the review process. Due to the widespread public
I
330 Distel Circle * Los Altos, CA 94022-1404 , Phone:650-691-1200
Fax:650-691-0485 + E-mail: mrosd@openspace.org * Web site:www.openspace.org �7pEs'
Roaw?of Oirer tore:Pete Siemens,Mary C. Dave�r.led Cyr, Deane little; Nonetta Hanko, I arry Hansen,Kenneth C. NO. - General Mar i er:I_Craig Britton
Palo Alto Planning and Transportation Commission
February 25, 2003
Page 2
interest in implementation of the Stanford Community Plan and its significant impacts on the
community, the Planning Commissioner who represents District 5, which includes Stanford,
should serve on the ASA Committee when considering matters related to Stanford development.
Open Space Dedication
Our District recommends that the new Open Space/Field Research Zoning District ordinance
requires dedications of open space only within the OS/F District, and that dedication be required
in both clustered and non-clustered developments.
Conclusion
The new Open Space/Field Research Zoning District is a valuable tool for preserving open space
and natural resources and it is very important to see'how this new zoning works. Only with
public scrutiny will we be assured of an effective outcome.
Sincerely,
Nonette Hanko,President
Board of Directors
cc: MROSD Board of Directors
NH:cw:lz
E' ALLIANCE
,SPAC OPEN STANFORD
Y.Q. Box 19742 •StanfiarA CA 94309 •(650)223-3333 • www.sos-a111aweor9 •in S05410ance orgy
March 3,2003
Chairman Dennis Chiu and Planning Commissioners
Santa Clara Coon 'Planning Commission
�
70 W. Hedding Street,7'h Floor -
San Jose,CA 95110
i
RE:Stanford University Open Space/Field Research Zoning Amendment.
Dear Chairman Quu and Planning Commissioners:
On behalf of the Stanford Open Space Alliance,I would like to thank you for the
opportunity to comment on=the Stanford University Open Space/Field Research Zoning
Amendment. This letter includes a brief background on the issue,followed by a few
suggestions for making the zoning language strong and enforceable. We appreciate your
consideration of these comments.
Background
The Stanford Open Space Alliance(SOSA)was founded in the fall of 1999 to lobby for
permanent protection of the Stanford foothills. We pointed out that Stanford's proposed
4.8 million square feet of development under the new GUP would amount to a 35%
increase in the size of the campus,or the equivalent of more than three new Stanford
Shopping Centers.
SOSA did not oppose this massive development plan,but argued that it should only be
allowed as part of a transfer of development rights from the foothills to the core campus.
Prior to the Board of Supevisors meeting in December,2000,Supervisor Joe Simitian,who
then represented District 5,came forward with a plan that would have protected 1,000 acres
in the foothills for 99 years. This was met with stiff opposition from Stanford,and when
Supervisor Simitian realized he would not be able to persuade a majority the Board,he
proposed an alternative motion instead. It passed on a 5-0 vote and was agreed to by
Stanford.
i
One of the conditions Stanford agreed to called for the redesignation of areas that had
previously been called"Academic Reserve"to "Open Space and'Field Research." The
zoning for this region is now berg considered by the County Planning Commission.
Because it is the only area designated "Open Space and Field Research" in the County,it is
unique in many ways,and therefore the zoning may differ from,other lands in the County.
se lands are important for their
the Stanford Community flan, The port
According to h ty
open space set ' for the campus
le in creating an �$
their role Pe P
environmental resources and for �$
and the region."
Viewshed Protection
In concept, we support County staff's methodology for identifying important viewsheds in
the Stanford foothills. However, to make the data more complete,we encourage additional
viewshed analyses along the following corridors.
- Arastradero Road between Page Nfin Road and Deer Creek(the border between Stanford
lands in Santa Clara County and Palo Alto,just northeast of Interstate 280).
- Palm Drive between El Camino Real and the Main Quad.
- Interstate 280 between Sand Hill Road and Alpine Road,and between Page Road Mill
and Arastradero Road.
* The S1 and C1 trail alignments that are required under the Stanford GUP and
Community Plan,including all trail alternatives under active consideration by the
County Planning Office.
Furthermore,we encourage creation of a mechanism to weigh certain important viewpoints
more heavily. For example,the open space on both sides of Page Mill Road southwest of
Junipero Serra/Foothill Blvd serves as an important transition from the urbanized Stanford
Industrial Park to the rural foothills. Tens of thousands of commuters pass through this
intersection every day,yet the current viewshed analysis finds most of this area to be of low
or medium visibility.
Commercial Antennas
We oppose commercial antennas in the Stanford Foothills. The Stanford Community Plan
allows, specialized facilities and installations that by their nature require a remote or
natural setting,such as astronomical or other antennae installations or structures accessory
to field study activities" (SCP,page 35). Commercial antennas are not accessory to field
study activities and therefore do not fall into this category.
Table 2.50-1 in the Staff Report suggests that commercial antennas could be allowed with
approval from the ASA. However,language in the Community Plan appears to refute this.
This needs to be clarified.
ASA Review
We are concerned that the Architectural and Site Approval(ASA)Committee, made up of
four staff members and only one planningssioner,may not provide adequate
protection for sensitive areas of the foothills. For County staff recently allowed
Stanford to undertake a multi-million dollar stormwater drainage project along Junipero
Serra Blvd,involving hundreds of cubic yards of soil excavation and installation of a 5400t,
diameter pipe. Despite its location in a Special Conservation Area,there was no
opportunity for public review and comment on the project.
if discretionary authority is to stay within the ASA rather than the Planning Commission.,
we recommend that any derision made by the ASA be automatically appealable to the
in viewshed are
planning Commission Furthermore,any development proposed ewshed as of
medium,medium-high,or high visibility,or in sensitive habitats,should be automatically
appealable to the Board of Supervisors.
2
Mar. 03 2003 05:43PM P3
Findings for Project Approval
We are still concerned about the "flexibility" of the language for findings. For example,
under the"Proposed ASA Revisions," the staff report states, "Unless it can be
demonstrated that the development must be located in an area of medium-high to high
visibility...the development shall be located...within an area of: (1)no visibility, (2) low
visibility,or(3)medium visibility. It goes on to say, For development proposed to be
located in an area of medium-high to high visibility... appropriate mitigation measures
(should)have been established" (2e,pages 7 and 8).
Statements like this beg the questimm 1)what criteria will be used to determine that a l
project must be located in an area of higher visibility,and 2)what constitutes appropriate
mitigation?
We would like to see specific and enforceable findings for project approval.
Easements
We support the'Revised Language" in Section 3(page 6)of the Staff Report that would
require conservation easements to be located in the OS/F District rather than in Special
Conservation Areas that already receive greater protections. Furthermore,open space
dedication should be required for all development,both clustered and non-clustered.
Caretakers'Residences
We support Palo Alto's position that caretakers' residences should be allowed only as non-
conforming uses,and that they should not be expanded or relocated.
Habitat Protection
We recommend a study of Stanford lands within the OS/F District to determine which
areas have the greatest habitat value. Like the viewsheds,these areas should be ranked
from low to high in sensitivity. Currently there is no distinction between habitats within
the OS/F District.
Attached is a map from the"Stanford University Foothills Region Plan" that was prepared
by the Stanford Planning Office in August 1987. It identifies an area known as"The Bowl"
as one of the most ecologically-sensitive areas in the foothills. Development should be
discouraged within this area and similar areas of high habitat value, and these areas should
be prioritized for open space dedication..
Please note that this map also identifies areas considered to be the most visually sensitive.
Some of these areas are not reflected in the County's methodology,lending strength to our
argument in support of a mechanism to weigh certain important viewpoints more heavily.
Other
The phrase"Environmental Assessment:Previously Determined is often used to imply
that an issue has already been adequately studied. We request that when such a reason is
3
03 2003 05:43PM P4
given,staff provide a date,document and page numbers,a summary of the previous
events have occurred that might have changed the
ent that no new 8
decision,and a statement g
situation.
Thank you for your consideration of these comments.
Sincerely,
n-j-- -)) J-11�
Peter Drekmeier
Executive Director
cc Santa Clara County Board of Supervisors
Ann Draper,Santa Clara County Planning Director
Steve Emslie,Palo Alto Planruin Director
Members of the Palo Alto City Council
Members of the Palo Alto Planning Commission
Craig Britton,General Manager,Mid-Peninsula Regional Open Space District
Members of the Portola Valley Planning Commission
George Mader,Portola Valley Planner
4
03 2003 05:44PM P5
Foothills Region Plan—Phasc 1
ity (`what's visible from the road') and ecological sensitivity
(`what Mother Nature did') (figure 13).
The Bowl and San Francisquito Creek sub-regions and the
riparian corridor of Matadero Creek (within the Frenchman's
Tower sub-region)have been identified as areas in the Foothills
having greatest ecological sensitivity. The same features which
make these areas ecologically sensitive—topography,drainage
patterns and tree coves—give these areas high development costs.
This poor suitability for development,coupled with high ecologi-
cal sensitivity,indicate that these areas present few site opportuni-
ties for academic programs even though they are largely out of
public view.
On the other hand,several sub-regions,--Page Mill Field,North
Meadow and the South Slope•-have relatively low ecological
;mj, c.
ON
ON
r�..
��::i:�'.. 3,�" � �^_•i� ''•:camy ;•'r•'. y.
Q MOST ECOLOGICALLY SENSITIVE
MOST VISUALLY SENSITIVE
Figure 13: Two kinds of environmental sensitivity.
—33—
Regional Open Space
MI DPENI NSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manager
Date: March 12, 2003
Re: FYI's
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org
Regional Open .' ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 7, 2003
Honorable Leland Yee
California State Assembly, 12th District
State Capitol, Room 2188
Sacramento, CA 95814
RE: Support for AB 504
Dear Assemblymember Yee:
On behalf of the Midpemnsula Regional Open Space District, I would like to express my
sincere thanks for your and your staff s thorough and attentive work to ensure California's
exceptional open space resources continue to be protected through Assembly Bill 504.
As General Manager, I am pleased to support your leadership on this bill, as this legislation
will provide regional park and open space districts authority to impose, as needed, greater
fines for misdemeanor and infraction violations. Increasing these fines will aid in re-
establishing an effective deterrence against illegal activities, such as trail destruction and
vandalism; thereby potentially reducing damage to native plant and animal habitats, and
preserving the aesthetic value of open space lands. In addition, an increase in fines will
help to better offset the costs associated with repairing damage caused by illegal activities,
an especially important consideration during this time of fiscal constraint. Finally, effective
deterrence provides a safer, more enjoyable, and harmonious experience for all types of
park and preserve visitors.
For your leadership and commitment to advocating for open space needs, I am greatly
appreciative. Many thanks, again, for your efforts to protect the natural beauty of open
space lands, and for your support of Bay Area open space preservation efforts!
Sin rely,
L. Craig ritton
General Manager
LCB/sh'J/kw
cc: MROSD Board of Directors
Ralph Heim
330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org
Board of Diredors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko, Larry Hassett, Kenneth C. Nitz • General Manager:L.Gaig Britton
Regional Open ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
February 27, 2003
Mr. Quentin Hancock
49 Paloma Ave, Apt. D
Venice, CA 90291-2415
Re: Sierra Azul Open Space Preserve
Dear Mr. Hancock;
I enjoyed speaking with you the other day. Thank you for your interest in trails and public access at
Mt. Umunhum. Mt. Umunhum is only a small portion of the 15,000-acre Sierra Azul Open Space
Preserve, as the enclosed map shows.
Although grant funding is not out of the question, the District hopes that the federal government will
ultimately sponsor the expensive cleanup of Mt. Umunhum. We have been working diligently with
our congressional representatives to appropriate funds. Recent mention of the cleanup in the federal
budget is promising,but we expect that secure federal funding is still a few years off.
Consequently, the upcoming Sierra Azul Master Plan may be the most effective vehicle to promote
your interests. The Master Plan will guide and direct the natural resource protection and the
development of trails, staging areas, and other potential low-intensity recreational facilities within the
preserve. A resource inventory has already been completed, resulting in an extensive digital
catalogue of natural resources and sensitive habitats.
We anticipate that the initial effort, a conceptual master plan document, involving the direct
participation of the local community,will take approximately four to five months to complete. The
conceptual master plan will include policy direction and strategies to ultimately achieve the master
plan,highlighting areas and issues that need more detailed characterization through follow-up sub
regional implementation plans.
We expect this master planning effort to start this year, with the follow-up plans continuing through
2006. The cost of this year's initial step is estimated at$80,000,with the entire master plan estimated
at$350,000. Your funding assistance would be greatly appreciated.
Sind re ely,
t ,
L. Cral ntton
General Manager
LCB:sgs
Enclosure
I
cc: Cindy Miller
330 Distel Circle • Los Altos, CA 94022-1404 Phone:650-691-1200
Fax: 650-691-0485 , E-mail:mrosd@openspace.org - Web site:www.openspace.org
So,irrt rat Duectors:Pete Siemens,Mary C. Davey,led Cyr,Deane Little, Nonette Hanko, Larry Hassett,Kenneth C.Nitz - Generaf rvlanagrer:L.Craig Britton
QUENTIN HANCOCK FUND
SILICON VALLEY .. -.
I
March 7, 2003
Craig Britton
General Manager
Midpeninsula Regional Open-Space District - -
300 Distel Circle
Los Altos Hills, CA 94022-1404
Dear Mr. Britton:
At the request of Quentin Hancock, we are pleased to award your organization,
Midpeninsula Regional Open-Space District, a grant in the amount of$30,000.00
from the Quentin Hancock Fund, a donor advised fund at Community Foundation
Silicon Valley. This grant is for the master plan to guide and direct public access to
the Mount Umunhum site.
Please note that by cashing the enclosed check, you are certifying to the Community
Foundation that your organization is a duly recognized charitable organization
under Section 501(c)(3) of the Internal Revenue Code. No goods or services may be
provided. All benefits are refused.
We wish you every success in the ongoing work of your organization.
Sincerely,
Peter Hero
President
Main Office Palo Alto Office
60 S.Market Street,Suite 1000 1804 Embarcadero Road,Suite 200
San Jose,California 95113-2336 Palo Alto,California 94303-3318
tel 408.278.2200 fax 408.278.0280 tel 650.470.0470
www.cfsv.org
Avenzdas
Sening Bola}`s Seniors
2002-2003
Ofrieers
Chair of the hoard
1l Mimi)S. Flovd
March 5, 2003
Chair-Eleet
Frarl Codispoti Mr. Craig Britton
Treasurer Midpeninsula Regional Open Space District
NV'orth Lndkrick 330 Distel Circle
Los Altos, 94022
Seeretar,,
I,ih L,. Ilrulimann
Dear Craig,
Directors
Jean Baeigalnpi I'm glad we finally connected today on the telephone. I am very excited about
James V. Baer
\11nette(;. Bialson recognizing Nonette's lifetime of exemplary service and involvement in the Mid-
Lore„ 11ro„11 Peninsula community. She will be honored along with seven other distinguished
Joan Campbell seniors. The Lifetimes gfAchievement event will be held on Sunday, May 18th,
Katie Cho from 2 to 4 pm in a garden at a private home in Palo Alto. I hope you will be able
\1oha Leong Coleman
1lichael 1).Couch to join us then.
Pegg) halal
Jeria°"e"O1 ` I thought you might like to have some information about Avenidas, which I am
Thomas M. Drench r about
your perusal. Watch for the Palo Alto Weekly's cover story abo
Catherine 11..G hnson
enclosing for yo p Y y
11e,,, 13..r„ the honorees in early May.
R. llei+sett Lee.A-I.1).
Herbert (;. 1lankin, D.D.S. The invitations for Lifetimes will be sent out mid April at which time I will send
Jude A1arcus
Jean k.,y (,ray,n you a dozen invitations. I appreciate your giving them to people who might be
Barbara Monker interested in supporting Nonette by attending the event.
I'.d Miller
1'. rohols Thank you so much for your time today. I look forward to meeting you
Jean Parker
anne Rears May 18th.
Marcia R. Rehmus
I)oo'Folto, Sincerely,
President& CEY) _f j �.� , t__
Lisa B. 1lendrickson
Fran Codispoti
t:it� or Palo Ito liaison Board Chair-Elect
Jim Burch
La Cornida liaison
I)a6d kahakm
150 13reant. Sheet Pala Ito. Califrrrnia 91301-1 799 Tel: 650 326-5 302 Fat. 050-:126-:1018 m11,il
���rle.1�enidas.or�