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Home My Public Portal About20030326 - Agendas Packet - Board of Directors (BOD) - 03-07 Regional Open ' ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-07 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:00 p.m. Wednesday,March 26,2003 330 Distel Circle Los Altos, California AGENDA* Please Note: 6:00 p.m. Closed Session Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time 6:00 ROLL CALL. SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 6:00 p.m. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and,at the conclusion of the Meeting Closed Session. in Board may reconvene the Special eet R lar Meet the Regular g, Yg 1. Conference with Labor Negotiator, Government Code Section 54957.6 Agency Negotiators—Fran Buchanan, IEDA,John Escobar, Sally Thielfoldt,John Maciel Employee Organization—S.E.I.U. LOCAL 715 2. Conference with Labor Ne otg iator—Government Code Section 54957.6 Agency Negotiators iators—L. Craig Britton,John Escobar, Sally Thielfoldt Employee Organization—Non-represented Employees 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL i OPEN SPACE DISTRICT ** ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA—N.Hanko ADOPTION OF CONSENT CALENDAR—N.Hanko *** � ADOPTION OF MINUTES • February 12,2003 February 26, 2003 BOARD BUSINESS 7:40* la Approval of Fiscal Year 2003-2004 Budget Recommendations;Approve the Proposed Fiscal Year 2003-2004 Budget as Presented in Agenda Item lb(Report R-03-34,March 26,2003), and Adopt the Administration and Budget Committee Recommendations Contained in This Report—L.Hassett(Committee Chair) 7:50* lb Adoption of Budget for Fiscal Year 2003-2004;Adopt the Attached Resolution Approving the Budget for Fiscal Year 2003-2004—C.Britton 330 Distel Circle + Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org : LOFREES Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. Nitz • General Manager:L.Craig Britton Meeting 03-07 page 2 8:05* 2 Adoption of the Action Plan for the Implementation of the District's Basic Policy for Fiscal Year 2003-2004;Adopt the 2003-2004 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District—C.Britton 8:25* 3 Authorization to Execute a Contract with LFR Levine-Fricke in an Amount Not to Exceed $62,054 for Engineering and Design Consulting Services for the Demolition of a Sewage Treatment Facility and Development of a Staging Area at Pulgas Ridge Open Space Preserve; Authorize the General Manager to Execute a Contract with LFR Levine-Fricke to Provide Materials Testing and Prepare Plans and Specifications for the Proposed Demolition of the Former Hassler Health Home Sewage Treatment Facility and Construction of a Staging Area at Pulgas Ridge Open Space Preserve—D.Vu 8:35* 4 Authorization to Execute Contract with Graphic Arts Center Publishing Company for Publishing and Promotion of the District's 30'h Anniversary Trail Guide Book;Authorize the General Manager to Execute a Contract with Graphic Arts Center Publishing Company, in an Amount Not to Exceed$58,600 for Publishing, Editing,and Promotional Sales of the District's Forthcoming Book—S. Jensen *** 5 Annual Claims List for Fiscal Year 2003-2004;Approve the Annual Claims List,Including Debt Service Payments for the 2003-2004 Fiscal Year—M.Foster 8:45* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. *** REVISED CLAIMS 9:00* ADJOURNMENT * i are estimated and items m appear earlier or later than listed.Agenda is subject to change o Times may PP g J g .f i order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. I I Regional Open 5- ace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-03 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS February 12, 2003 MINUTES SPECIAL MEETING I. ROLL CALL President Nonette Hanko called the meeting to order at 5:30 p.m. Members Present: Jed Cyr, Mary Davey, Larry Hassett, Ken Nitz, Pete Siemens, Nonette Hanko, and Deane Little(arrived at 5:50 p.m.) Staff Present: Craig Britton, Sue Schectman, John Maciel, Duncan Simmons, Michael Williams, and John Escobar H. CLOSED SESSION N. Hanko stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Items 1, 2, and 3. The Board recessed to Closed Session at 5:36 p.m. and the Closed Session commenced at 5:36 p.m. The Board concluded the Closed Session at 7:30 p.m. REGULAR MEETING M. N. Hanko called the Regular Meeting to order at 7:32 p.m. She announced that the Board had discussed Closed Session Agenda Items 1, 2, and 3 in Closed Session and that no reportable actions had taken place. Additional Staff Present: Sally Thielfoldt, Cathy Woodbury, Matt Freeman, and Cindy Roessler IV. ORAL COMMUNICATIONS Paul Nam, 19863 Portal Plaza, Cupertino, President of ROMP, thanked M. Freeman and J. Escobar for attending their January 27 meeting. He talked about M. Freeman's presentation and said he looked forward to better things to come out of the experience. 330 Distel Circle - Los Altos, CA 94022-1404 * Phone: 650-691-1200 Fax:650-691-0485 - E-mail: mrosd@openspace.org * Web site:www.openspace.org Beard o1 Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,KennethC. Nitz • General Manager:L.Craig Britton Meeting 03-03 Page 2 V. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded and the motion passed 7 to 0. VI. ADOPTION OF CONSENT CALENDAR Motion: J. Cyr moved that the Board adopt the Consent Calendar, including Agenda Item 3, Authorize General Manager to Enter into an Amendment to the Contract with Precise Mailing, Inc. of San Mateo for an Amount not to Exceed $5,000 for Mailing; Services for the Remainder of Fiscal Year 2002-2003; Agenda Item 4, Adopt Resolution Authorizing;the Issuance of District Credit Cards and Related Borrowing Funds in the Amount of $22,000 and Rescind Resolution 99-44; and Revised Claims 03-03. M. Davey seconded the motion. The motion passed 7 to 0. N. Hanko abstained on Claim#5207. VII. BOARD BUSINESS A. Agenda Item No. 1—Adopt Resource Management Five-Year Strategic Plan; Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act CEQA) as Set Out in this Report; Approve the Resource Management Five-Year Strategic Plan and Accept the Associated Worktable—(Report R-03-22). C. Roessler reviewed the report and stated that at the February 6 Use and Management Committee meeting, two main things were discussed: • Some of the concern about doing more resource management could be met by a resource planner position—Committee recommended that the Board consider that position. She noted that the position is not currently in the action plan or the budget. • Program for more early detection of new weeds that may become invasive — Committee recommended it be brought back to the full Board for discussion. C. Britton added that what the Committee was hearing from the Board was that they wanted a more aggressive resource management plan than the one planned. That is why staff recommended the resource planner position, because they could get a number of planning projects done including grasslands management. The idea of the strike team was a good one, but staff would like to come back to the Board with a program. It would be included in this year's action plan, not the five-year strategic plan. N. Hanko said there was a place under the first goal of Goal No. I to include the issues of grasslands, bringing neighbors into the program, and other issues identified by the Use and Management Committee. She thought that though the Meeting 03-03 Page 3 plan included an impact study on the existing wildlife and vegetation when considering the removal of exotics, the study should take place before years 3 and 4, as shown in the plan. She asked that the Board consider amending Goal No. 1, Goal No. 4, Implementation Actions-Prepare subject-specific resource management policies and guidelines. Under year 1, tasks under Goal 4, she asked that staff add the words, "Work with the Use and Management Committee to identify and prioritize other policies and guidelines for Board consideration and adoption." This would make it clear that all policies come to the Board for adoption. Discussion followed regarding ways of getting other Board Members' ideas to the Use and Management Committee and staff. S. Schectman said that in light of the Brown Act, having a workshop would be the best idea. Board Members discussed whether to have the workshop before or after the priority list goes to the Committee. D. Little expressed his opinion that the District has, in the past, under-funded the area of resource management, and it has been less of a priority than other issues. He cited the District's Mission Statement regarding protecting and restoring the natural environment and said the District spends less on that than on the other two. He talked about his frustration during the Committee meeting. He said the Committee agreed to the idea of hiring another planner, but it was with the understanding that the District staff would prioritize the idea of starting a new program now rather than later to try to detect emerging problems and address them. He thought the conclusions and recommendations in the report basically reflect staff's recommendations and not the Committee's recommendations. He said that while the District's lands are very beautiful, they do have invasive plants. He thought it was time to change policy regarding how to respond to emerging invasives. L. Hassett said that though he missed the Committee meeting, he would take pretty much the same stance on the issue as D. Little. He recommended that the Board consider the Use and Management Committee's recommendations rather than staff s. D. Little explained how the strike force would be organized. He said he would like the resource planner to have significant experience as a field biologist. C. Roessler said a resource planner would do master planning, work with the Board on undefined policies, and help develop a strategy for invasive plant control. P. Siemens said he could support there being another person, but it should be a field person. He thought the strike force idea needed another component— looking at old plants in new places as well as new plants in old places. C. Roessler described the invasive plant control taking place now and said two District-wide surveys have been done already. She talked about the Tamara Kan reports and the priorities she had set up, which staff uses in their strategy. She I Meeting 03-03 Page 4 clarified that staff is working on these projects, they do have the preserves mapped, and they are working on putting the information on GIS. P. Siemens said he agreed the District needs to be more aggressive, but he did not see how hiring another office person would help. C. Roessler said it would address some other concerns of the Board such as getting the master plan done sooner and making sure that staff bring the policies to the Board to address. She thought there was more homework needed before deciding what is going to be invasive, how to set criteria, and how to create a strike team to address the issues. P. Siemens said he would prefer to see that done by a consultant, and then if the District needed to hire more staff, the new position would be in the field. L. Hassett commented that, as a member of the coastal committee, he was aware that the District has been criticized for not doing enough as far as managing lands. He suggested that the job description of the person to be hired be sent to the Use and Management Committee. D. Little reiterated that he would like to see whoever the District hires have significant field biology experience and spend a lot of time in the field. Perhaps there needed to be a planner and a consultant. He described his ideal person for the job. C. Roessler talked about what they were doing about star thistle and said it was a regional issue. P. Siemens suggested that the budget committee add the budget necessary so that staff could hire a consultant now and a staff position later. K. Nitz said Goal 5 was to update Tamara Kan's work by hiring a consultant to go out and look at the invasive problem. He suggested that could be expanded to be overall, not just on or near trails, and could be done in year one. M. Freeman provided background on staff s efforts to identify non-native species. C Britton urged the Board n return them r the Use and Management o u e oa d of to matter to U g g Committee because every Board Member has an interest in and opinion about the program. He said he would rather have the whole Board consider these issues. He talked about the process of putting together the report and recommendations. He said he thought it was staff s job to come to the Board and say how they are going to respond to this and not just drop everything and respond to it in a manner of trying to spend money. He said the Board should also consider what would drop off the list if they added projects. N. Hanko said she thought the goals stated were very good. She suggested that the plan come to the full Board in the form of a workshop with the appropriate Meeting 03-03 Page 5 consultants and speakers present. She thought that even if the Board could not agree on adding a staff position tonight,they could agree on adopting the plan. I Cyr said he thought the basic pieces are in place and it was clear to him what staff was proposing in the five-year plan. D. Little disagreed with the idea of approving the plan as is. He said it did not reflect the view of the Committee and is a status-quo approach. He said no one was proposing throwing money at the problems randomly. He felt that it would not take a year to plan an experiment. He was concerned about putting it off for another year. If the Board approved the plan tonight, he would like to see it amended to strengthen it. However, he would prefer that it either go back to the Committee or to a Board workshop. C. Britton said he was suggesting that if the Board wanted to look at the plan and accelerate some projects,that can be done as part of the work plan. He suggested tabling this item for a few minutes because someone in the audience was there for Item 2. Motion: I Cyr moved to table Agenda Item 1 temporarily and consider Agenda Item 2. P. Siemens seconded the motion. The motion passed 7 to 0. B. Agenda Item No. 2- Adopt Resolution Authorizing Purchase of the Thompson et al Property;Determine that the Recommended Actions are Categorically rically Exempt from the California Environmental Quality Act(CEQA) as Set Out in this Report; Tentatively Adopt the Preliminary Use and Management Plan Recommendations Contained in this Report including Naming the Property as an Addition to Saratoga Gap Open Space Preserve—(Report R-03-20). M. Williams presented the staff report and showed the location of the property on a map. He showed photos of the property. He said there were no below-ground tanks on the property. C. Britton answered questions regarding Section 6 of the resolution. He said it was a standard part of all resolutions regarding purchase of property. Discussion followed regarding changing the wording so that it would be more easily understood. Motion: M. Davey moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA) as set out in the staff report; adopt Resolution No. 03-04,Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of the Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District and authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction Meeting 03-03 Page 6 (Saratoga Gap Open Space Preserve—Lands of Thompson et. al.); tentatively adopt the Preliminary Use and Management Plan recommendation contained in the report, including naming the property as an addition to Saratoga Gap Open Space Preserve; and indicate their intention to withhold the property from dedication as public open space. P. Siemens seconded the motion. The motion passed 7 to 0. N. Hanko returned the to Agenda Item 1. Motion: J. Cyr moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report; approve the Resource Management Five-Year Strategic Plan and accept the associated worktable; and approve inclusion of the new Job Classification of Resource Planner in the Planning Department's 2003-2004 Action Plan Budget contingent upon the State budget process resulting in no additional loss of property tax revenue to the District. N. Hanko seconded the motion. Discussion. D. Little suggested that when the District is hiring resource planning staff they try to find employees with significant field biology experience. He said he thought it was important for the five-year plan that it reflects the Use and Management Committee desires. He suggested that the District hire a consultant immediately this year and probably on a recurring basis, maybe every few years or every couple of years, to identify emerging resource problems and opportunities such as invasive plants, endangered species, plant pathogens, and naturally resistant populations of native species. Project planning to begin this task should be prioritized as soon as possible and remedial actions suggested by the consultant to address emerging problems should be undertaken promptly by staff and volunteers so that this consultant would be hired for the purpose of identifying the problems here and now, 2003, on our lands. N. Hanko asked the General Manager if he felt that this is an issue that he would be supportive of if the Board approved the recommendations tonight, or did he need time to talk to the staff and work out their priorities and then get back to the Board on it. C. Britton said he would rather see some way staff could integrate the plan into something that they are already doing, such as the Tamara Kan study, rather than just hire a consultant to go out and look around. He said staff s recommendation, which is the one they would put in the action plan, was for staff to come up with a plan for them to deal with a basic plan for an outbreak survey of some kind. He asked for clarification from D. Little on whether he r _ � Meeting 03-03 Page 7 was actually talking about an amendment to the resource management plan or the action plan. D. Little said it did not matter where it happened. It would direct the staff to identify a consultant and hire a consultant with the charge of identifying emerging problems and opportunities, and coming up with a quick action plan for addressing them. C. Britton recommended putting it in the action plan so that staff could go back to the Administration and Budget Committee with the recommendation. Board Members discussed wording for the amendment. C. Britton said C. Woodbury had informed him that in the open space planning department action plan, in the planning and geographic information, there is already a key project number 4 which has to do with a regional information inventory. He said staff could add a bullet point in there and make sure more money was budgeted there. Following further discussion, J. Escobar offered some historical perspective on the matter and told why he thought it illustrated the need for a resource planner. He said the District has lagged behind in the planning end of things, and that is where there is a need to catch up D. Little repeated his suggested amendment. C. Britton said the job specification for the resource planner had not yet been written. If the Board approved the position, staff would put it in the budget and then it would come back to the Board. After further discussion, D. Little said he was proposing that as an amendment to recommendation 4. He added that, with regard to recommendation 2, he did not feel that 15 percent annual growth was really a sufficiently aggressive strategy towards resource management considering the problems they face. He thought it was time that the District goes beyond the experimental stage and either hire contractors or hire staff to more aggressively attack the problems. He said he would like to see perhaps a minimum of 15 percent, but would personally like to see them grow 50 percent for the next couple of years and then 15 percent. Amendment: D. Little moved that wording in the five-year plan is changed to say a minimum of 15 percent. P. Siemens seconded the amendment. The motion to amend passed 7 to 0. Meeting 03-03 Page 8 Vote on motion: The motion passed 7 to 0. C. Britton clarified that the resource planner recommendation was in the first report from the Committee, and he had pulled it out. J. Escobar said that staff committees met on the resource management plan over three years ago, and within the first three or four meetings they were discussing this position. Motion: J. Cyr moved that the Board approve inclusion of the new Job Classification of Resource Planner in the Planner Department's 2003-2004 Action Plan and Budget, contingent upon the State budget process resulting in no additional loss of property tax revenue to the District. L. Hassett seconded the motion. The motion passed 7 to 0. Motion: D. Little moved that the Board direct that the District should hire a consultant immediately and on a recurring basis to survey district lands to identify emerging resource problems and opportunities and to develop a priority list for staff action. P. Siemens seconded the motion. Following discussion, D. Little reworded his motion. Reworded Motion: D. Little moved that the Board shall direct the staff, in this year's action plan, to propose hiring a consultant to identify emerging resource problems and opportunities and to develop a priority list for action on those problems and continue the project annually. The motion was previously seconded by P. Siemens. The motion passed 7 to 0. C. Roessler said that annually they review and report on what they accomplish, then prepare the action plan. Feedback from the Board would be included. N. Hanko suggested that Board members ask the Use and Management Committee to come up with the ideas they think should be explored with the staff, then bring those ideas back to the full Board to decide whether to have a workshop or just give direction to staff. C. Britton suggested that Board members forward their ideas in writing to him. I Escobar said staff would not have a job description for the Resource Planner position until closer to the time they would hire that person, probably in the fall. N. Hanko asked D. Little, as chair of the Use and Management Committee, to follow up on the concerns expressed by the Board at this meeting, and repeated her interest in grasslands management. Meeting 03-03 Page 9 VM. INFORMATIONAL REPORTS M. Davey: 1. She attended the State of the District meeting last week and said it was an exhilarating afternoon. She thanked staff. 2. She talked about the Planning Commission meeting on February 6 regarding proposed open space for Stanford land. Action was postponed until March 6. N. Hanko said she would attend that meeting. M. Davey gave a list of four major points the Stanford Strategy Committee wanted to make to C. Britton and said she hoped the District would comment on them. D. Little said that while hiking on Rhus Ridge Road he was startled by a bobcat in a tree. He was struck by how calm this wild animal was in the presence of humans and felt this was one of the gifts that the District gives to the animals that live on its preserves. L. Hassett talked to Mary Zvirblis who lives on Old La Honda Road and has been instrumental in fostering Thornewood Open Space Preserve issues. She brought to his attention that there is a tendency for dog sitters (private companies that take care of dogs) to use the preserve, and often in groups of five or six at a time, sometimes more. He suggested that perhaps there should be a limit to the number of dogs one person could bring at one time. He said he saw a that a trend that some local cities are taking in banning dogs in certain parks is creating tremendous pressure on the District's preserves. C. Britton said staff would look at this issue. L. Hassett suggested that signs or brochures telling users why certain rules were in effect would be a good idea. P. Siemens: 1. He and his wife had hiked to the tafoni formations and were impressed with the location and quality of the work done on the observation area. 2. He and Mr. Schwarderer took some pictures from Mt. Umunhum. He described the views. N. Hanko reported that she is now in the Internet and told them her email address. C. Britton: 1. He reminded Board and staff members about the"sneeze" button on the microphones. 2. PCL will hold their annual legislative symposium on April 26 at Sonoma State University. 3. It was mentioned in FYIs that the Bay Area Open Space Council has given the easement stewardship award to Wilson and Sue Cooper who are District volunteers. The award will be given at their annual conference in September. 4. 1 Maciel provided a synopsis of a court case concerning citation of a bicyclist and it was included in the FYIs. He said he thought staff did a great job. 5. He mentioned that in these tight budget times, agencies are starting to talk about who might manage what. He said when they had the opportunity to manage Rancho San Antonio County Park, it created quite a discussion on the Board's part. He will meet with N. Hanko to consider whether there should be an hoc committee that they can fill in on what staff is discussing. S. Thielfoldt provided an update on training which had included trainings in risk transfer, making PowerPoint presentations, and ergonomics. S. Schectman: 1. When the Board was considering the legislative program at the last meeting they got some comments from staff about the police jurisdiction issue. Board members asked her to talk to legal counsel from East Bay. She did so, and their legal Meeting 03-03 Page 10 counsel was fully supportive of the proposed legislation and saw no problem with it. 2. She talked about a positive California Supreme Court decision on antiquated subdivisions. 3. She asked if the Board was interested in a workshop regarding the Brown Act. Board Members expressed interest. N. Hanko said they need policies that cover email. J. Escobar: 1. He said he had talked to the chief of public safety for East Bay Regional Park and he concurs that there is no problem with the proposed legislation. 2. He talked about the discussions that took place at the Cuesta la Honda Guild Homeowners Association meeting he had attended. He talked to people about the annexation and heard there was a campaign going on to oppose it. He is working with the chair of the HOA to set up an informational meeting about the annexation. He said he thought there was a lot of misinformation being distributed. 3. He and Paul McKowan will be attending the California Parks and Recreation Society District IV awards dinner next week. One of the District's volunteers will be receiving an award. J. Maciel: 1. He reported that Richard Carlson and John Lloyd, new District rangers, will soon be graduating from Santa Rosa academy. 2. Two more candidates for ranger will be moving through the process. 3. Interviews for maintenance construction supervisor for Foothills took place today. 4. The Rancho handball courts are down and the tree is doing well. The contractor is now laying out the trail alignment. Staff is taking bids for an arborist who will do some corrective pruning under the guidance of a horticulture specialist on site. M. Davey: 3, C. Britton made an excellent presentation at the annual workshop of the Bay Area Ridge Trail and will make another one at a seminar tomorrow regarding multi- use trails. C. Britton clarified that the seminar was on stewardship of public lands and competing priorities for open space. J. Cyr reported that his eighth grandchild was born two days ago. IX. ADJOURNMENT At 9:56 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary Claims No. 03-03 Meeting 03-03 Date 02/12/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 5167 $5,684.10 2M Associates Coastal Annexation Consultant Study 5168 $425.00 Aaron's Septic Tank Service Sanitation Services 5169 $151.13 ADT Security Services Burglar Alarm Service 5170 $3,296.19 Allied Auto Works Vehicle Service and Repairs 5171 $500.00 American Tower Corporation Radio Repeater-Coyote Peak 5172 $180.00 '1 ASLA,Northern California Chapter Recruitment Advertisement 5173 $303.10 Baron Welding&Iron Works,Inc. Sign Brackets 5174 $120.00 '2 CA Park&Recreation Society Volunteer Recognition Dinner(For 4) 5175 $70.10 Cal-Line Equipment, Inc. Vehicle Repair 5176 $36,40 CDW Government,Inc. Windows 2000 M/L Media 5177 $1,072.50 Coastal Tractor Tractor Part 5178 $943.17 Coblentz,Patch,Duffy&Bass,LLP Legal Services 5179 $439.06 Costco Supplies 5180 $65.00 Decatur Electronics,Inc. Radar Certification 5181 $132.88 Forestry Supplies,Inc. Field Supplies 5182 $12.71 Foster Brothers Key Duplication&Key Holder 5183 $84.76 G&K Service Shop Towel Service 5184 $1,226.22 Gardenland Power Equipment Field Supplies&Equipment 5185 $3,218.40 Greg's Trucking Service,Inc. Rock Delivery-Skyline Ridge 5186 $774.70 HortScience, Inc. Consulting Services-Bay Tree Evaluation-RSA 5187 $909.34 Kinko's Printing Services 5188 $2,200.00 Law Enforcement Psych.Services Psychological Assessment-Recruitment 5189 $65.16 Life Assist First Aid Supplies 5190 $481.71 Madco Welding Supplies 5191 $39.34 MCI Long Distance Telephone Service 5192 $183.74 MetroMobile Communications Radio Repairs&Maintenance 5193 $2,590,000.00 ## North American Title Company Thompson Acquisition 5194 $133.77 Orchard Supply Hardware Field Equipment&Supplies 5195 $142.47 Pacific Bel Telephone Service 5196 $192.14 Peninsula Digital Imaging Brochure Printing 5197 $250.00 PERS Public Agency Coalition Annual Membership 5198 $87.95 Roessler,Cindy Reimbursement-Mileage 5199 $65.71 Royal Brass Inc. Tractor Part 5200 $90,00 "3 San Mateo County Agriculture Dept. 2003 Agricultural Summit 5201 $3,245.00 Seever,Richard DBA Rural Pig Mgmnt Pig Control Services 5202 $95.25 Skyline County Water District Water Service 5203 $279.10 Stevens Creek Dodge Vehicle Supplies 5204 $3,082.02 Stevens Creek Quarry,Inc. Base Rock-Coyote Ridge Trail&Skyline Ridge 5205 $722.03 Summit Uniforms Uniform Expense 5206 $891.38 United Rentals Northwest,Inc. Compactor Rental 5207 $51.28 Verizon Pager Service 5208 $40.62 West Coast Aggregates,Inc. Base Rock for Purisima Creek Redwood Trail 5209 $116.28 Williams,Mike Reimbursement-Mileage 5210 R $2,700.00 American Tower Corporation Coyote Peak Antenna Installation Page 1 of 2 � . | Claims No. 03'03 Meeting 03-03 Date 02/12/03 � Revised Midpeninsula Regional Open Space District # Amount Name Description 5211 R $57.45 *Tu r Telephone Somipm 5212R $106.45 Beckman,Craig Reimbursement-Computer Supplies | 5313R $270.00 CA Parks Conference Registration Fee-n.Miller&C.Sparks-Hart 5214R 9545J0 Carlson,Richard Reim bumemont-AcodamyTraining 5215n $1.500.00 Correia'Xavier Historic Pioxott!Winery Appraisal 5216 R $48.277.12 County of San Mateo Nov.5.20V2 Election Services � 5217R $268.56 Davey,Mary Mileage Reimbursement � ' 5218R $287.50 Davison,Steve Tuition&Book Reimbursement � � 5218R %150.00 Del Rey Building Maintenance Lights Replaced-Admin.Office � 5220 R $43,30 oFM Associates 2003 CA Election Code 5221 R $1,793.78 Home Depot,Inc. Field Supplies&Equipment � 5232R $276.00 uouert Cassidy Whitmore Legal Services � 5223R $322.95 Lloyd,John Reimbumament-AuadomyTnaining 5224R $461.25 Los Altos Garbage Co. Refuse Services 5225R $450.00 Miomue/Ouona Legal Update Training � | 5220n $1.309.29 Office Depot Office Supplies � � 5227R $213.75 Pacific Bell Telephone Service � 5228R $135,00 Patasun.Lom Reimbursement'Parks Conference Registration 5229R $355.43 Petty Cash Conference u Training Expense,Office&Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 5230R $753.00 Roy L.VoUvwg Genxooa'Co..Inc. HVAC Maintenance'Aumio.Office&Tenant Space 5231 R $72.26 Rayne Water Conditioner Rental 5232R 9460.00 Rom-Ruoter Drain Service Final Service-Admin.Office 5233R $03877 San Jose Mercury News Recruitment Advertisement 5234R $431.98 San Jose Water Company Water Service 5235R $88,00 Santa Clara County-Office n/Sheriff Fingerprinting 5230R $17O01 Second Cup Co06 Local Business Meeting � | 5237R $471.93 Tedon8upply Janitorial Supplies 5238R $88.59 Tno|ood.|oc. Field Equipment&Supplies 5239R $13526 Wolf Camera Film Development 5240R $85.86 %ped|te System,Inc. Fax Broadcast Systems Services 5241 R $265.99 Zadox.Lisa Conference Raimu,CA Education for Public Officials � Total $2,686,346.89 ^1 Urgent Check Issued O20@O3 ^2 Urgent Check Issued O20403 � `8 Urgent Check Issued O20403 / � ## |n the event agenda#2bnot approved,this claim will not oo processed. Page oac � Regional Open ."' -ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-04 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS February 26, 2003 MINUTES SPECIAL MEETING I. ROLL CALL Treasurer Larry Hassett called the meeting to order at 6:10 p.m. Members Present: Jed Cyr, Larry Hassett, Ken Nitz, Pete Siemens, and Nonette Hanko (arrived at 6:15 p.m.) Members Absent: Mary Davey, Deane Little Present: Crai Britton Sue Schectman Sall Thielfoldt Fran Buchan Staff $ Y � n, John Escobar, John Maciel H. CLOSED SESSION L. Hassett stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Item 1. The Board recessed to Closed Session at 6:10 p.m. and the Closed Session commenced at 6:10 p.m. The Board concluded the Closed Session at 7:30 p.m. REGULAR MEETING III. N. Hanko called the Regular Meeting to order at 7:33 p.m. She announced that the Board had discussed Closed Session Agenda Item 1 in Closed Session and that no reportable actions had taken place. Board member Deane Little arrived at 7:45 p.m. Additional Staff Present: Gordon Baillie, Dave Sanguinetti, Mike Newburn, Thomas Fischer, John Dickey, Mike Williams IV. ORAL COMMUNICATIONS x Mary Zvirblis, 275 Martina Road, Woodside, representing the Old La Honda Road Association, asked for District help in getting the property around the Thornewood 330 Distel Circle * Los Altos,CA 94022-1404 * Phone: 650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org a Web site:www.openspace.org L9FREEs, Board of Directors.Pete Siemens,Mar C. Dave led Cyr, Deane Little, Nonette Na y s er y y, y Hanko, Larry Hassett,Kenneth C. Nitz � General Manager:L.Craig Britton Meeting 03-04 Page 2 Preserve cleaned up and made safe and secure. She said fire remains their biggest concern. She described what needed to happen including quitclaims and described conditions including no bridge and dogs off leash. She urged the District to make the issue a high priority. S. Schectman responded to legal issues, stating that this has been a priority issue for staff and is in the Action Plan. She said the legal issues are complex. Ownership of the road was difficult to determine. She talked about the quitclaim process and said the process is moving as quickly as it can. C. Britton added that there were nine owners and staff is asking the owners to give quitclaims for no monetary compensation, so this program requires explanation and education with each owner. J. Maciel said staff has placed signs on the District's property lines regarding District regulations. The issue is District staff enforcing other agencies regulations off of District lands L. Hassett said he had been in touch with the La Honda Road group who are residents and who are willing to work closely with the District to resolve the problems. He said the group is very organized and supportive of the District. N. Hanko stated that the District has recognized the problems in trying to enforce regulations off of District lands. The District is working on legislation to give rangers the ability to cite offenders off public land, but the process is taking longer than desired. N. Hanko asked if the District could contact property owners who have not yet granted quitclaim deeds and let them know there were problems and get permission from them. J. Maciel said the District cannot enforce its ordinances off District land; it would have to enforce a county or city ordinance. C. Britton said he thought the problem is that the District is requiring quitclaim deeds which means that the owners would release all their rights, title, and interest in a piece of property. He said he did not know if getting permission from property owners would solve all problems. He agreed that staff needs to go back to the town and the county. Staff will report back on this matter. M. Zvirblis said her group thought they had a lot of momentum after the May meeting. They feel that the District has not been responsive because they have only completed one quitclaim. I I C. Britton said staff is working very hard on the quitclaim deeds, but he did not think people understood how long a process like this takes to complete. Meeting 03-04 Page 3 V. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded and the motion passed 6 to 0. VI. ADOPTION OF CONSENT CALENDAR N. Hanko removed Agenda Item 6,Lease Approval with Kaidam Inc., for the Additional Office Space at 330 Distel Circle, Los Altos, Authorize the General Manager to Execute the Office Building Lease with Kaidara. Inc., for the Additional Office Space at 330 Distel Circle Los Altos California Motion: J. Cyr moved that the Board adopt the Consent Calendar, including Agenda Item 7, Authorize the General Manager to Execute a Purchase Contract with the State Department of General Services, Folsom Lake Ford and Maita Chevrolet for Four Vehicles at a Total Cost Not to Exceed $108,000; and Revised Claims 03-04. K. Nitz seconded the motion. The motion passed 6 to 0. VII. SPECIAL ORDER OF THE DAY D. Sanguinetti introduced intern Nicholas Kovack who is working at the Skyline Field Office. VI I. BOARD BUSINESS A. Agenda Item No. 1 — Accept the Annual Progress Report on the Use of Radar on District Lands for Calendar Year 2002—(Report R-03-17� G. Baillie reviewed the report. J. Cyr noted that seven percent (7%)of those cited were traveling over 20 mph. D. Sanguinetti said it depends on the preserve whether or not the measurement zones were on flat ground. He described how radar checks are set up and how sites are chosen. He said that when speeders get up in the 20 mph range, they are i cited. There are some repeat violators. N. Hanko commented that it seemed that penalties should rise for repeaters. Staff informed her that it is up to the court. L. Hassett expressed concerns about"extreme mountain biking." He had heard that some riders ride without brakes. J. Escobar informed the Board that legislation amending the Public Resources Code regarding a graduated bail schedule has been introduced. Meeting 03-04 Page 4 Paul Nam, 19863 Portal Plaza, Cupertino, President of ROMP, said the vast majority of the mountain biking community does not condone speeding. ROMP's goal is to educate them. He offered to work with the District and was open to suggestions. He said most trails in California were not designed for mountain bikingand encourage high rates of speed. He hoped ROMP could continue with g g P P more education stations stressing compliance. He did not know how accurate the statistics are to measure average speed. He said they need to consider where samples are taken. He asked about the criteria for setting up radar sites. He said it is the feeling of the mountain biking community that these are speed traps. He hoped rangers use discretion when to cite and do not discriminate. In regard to how to deal with extreme bikers, P. Nam said that mountain bike technology has evolved, and trails do not have features that slow riders down. He described features that would slow cyclists down. He thought all cyclists deserved a place to ride up to the technology. C. Britton expressed appreciation for some of the things ROMP has done, including information stations, and said they need ROMP's help. Motion: K. Nitz moved that the Board accept the informational report on the Radar Program. D. Little seconded the motion. The motion passed 6 to 0. B. Agenda Item No. 2- Accept the 2002 Miscellaneous Enforcement Activity Summary and the Twelve-Year Field Activity Summary—(Report R-03-18). G. Baillie gave an overview of the report. D. Sanguinetti noted that the burned up vehicle found on December 3, 2002 had burned during the night, and there had been no report. Motion: K. Nitz moved that the Board accept the Miscellaneous Enforcement Activity Summary and the Twelve-Year Field Activity Summary. J. Cyr seconded the motion. The motion passed 6 to 0. C. Agenda Item No. 3—Accept Informational Report on Range Bicycle Patrol Program for Calendar Year 2002—(Report R-03-19). G. Baillie outlined the report and said staff hoped to see an increase in the program this year. J. Cyr re-enforced his personally supportive response to the program and had noticed a positive response by others. In terms of numbers, he noted that about ten percent (101/o) of the time is spent in preparation, and maybe that could be trimmed so more time could be spent on the trails. Meeting03-04 Page age 5 K. Nitz said safety is important, and hopefully they are not sending people out on bikes that are unsafe. M. Newburn said the condition of bikes is monitored. Staff is looking at replacing some of the bikes that have been used for a number of years. Motion: J. Cyr moved that the Board accept the informational report on the ranger bicycle patrol program. L. Hassett seconded the motion. The motion passed 6 to 0. D. Agenda Item No. 4, Proposed Addition of Santa Clara County Tax-Defaulted Maridon(6.25% Interest)Property to Monte Bello Open Space Preserve; Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act as Set Out in this Report; Adopt the Attached Resolution Authorizing Purchase of the Santa Clara County Tax- Defaulted Maridon Property;Tentatively Adopt the Preliminary Use and Management Plan Recommendations Contained in this Report. Including Naming the Property as an Addition to Monte Bello Open Space Preserve;Indicate Your Intention to Withhold the Property from Dedication as Public Open Space at this Time—(Report R-03-231 T. Fischer outlined staff's recommendations. C. Britton explained the tax situation and answered questions regarding taxes. Motion: P. Siemens moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; adopt Resolution No. 03-06, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Execution of Agreement to Purchase Tax-Defaulted Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District (Monte Bello Open Space Preserve—Maridon 6.25% Interest Tax-Defaulted Property, Santa Clara County); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the property as an addition to Monte Bello Open Space Preserve; and indicate their intention to withhold the property from dedication as public open space at this time. J. Cyr seconded the motion. The motion passed 6 to 0. E. Agenda Item No. 5,Proposed Addition of Santa Clara County Tax-Defaulted Kadluboski Property to El Sereno Open Space Preserve Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act as Set Out in this Report: Adopt the Attached Resolution Authorizing Purchase of the Santa Clara County Tax-Defaulted Kadluboski Property; Tentatively Adopt the Preliminary Use and Management Meeting 03-04 Page 6 Plan Recommendations Contained in this Report, Including Naming the Property as an Addition to El Sereno Open Space Preserve; Indicate Your Intention to Withhold the Property from Dedication as Public Open Space at this Time— (Report R-03-24). T. Fischer presented the report. Motion: J. Cyr moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act as set out in the staff report; adopt Resolution No. 03-07, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Execution of Agreement to Purchase Tax-Defaulted Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District(El Sereno Open Space Preserve—Kadluboski Tax-Defaulted Property, Santa Clara County); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report, including naming the property as an addition to El Sereno Open Space Preserve; and indicate heir intention to withhold the property from dedication as public open space at this time. P. Siemens seconded the motion. Discussion: D. Little asked how much the property would be worth on the open market. T. Fischer guessed at more than $0.5 million. Vote: The motion passed 6 to 0. F. Agenda Item No. 6-Lease Approval with Kaidara Inc.. for the Additional Office Space at 330 Distel Circle, Los Altos, Authorize the General Manager to Execute the Office Building Lease with KaidaM Inc., for the Additional Office Space at 330 Distel Circle, Los Altos, California—(Report R-03-251 J. Dickey answered questions about the report. Motion: K. Nitz moved that the Board authorize the General Manager to execute the Office Building Lease with Kaidara, Inc., for the additional office space at 300 Distel Circle, Los Altos, California. D. Little seconded the motion. Vote: The motion passed 6 to 0. i IX. INFORMATIONAL REPORTS L. Hassett: 1. He had met with the mayor of Woodside and did a coastal annexation presentation. 2. He will be doing the presentation at the Peninsula Kiwanis Club. D. Little reported that he had moved. Meeting 03-04 Page 7 N. Hanko: 1. She met with Palo Alto council members for the District presentation including the coastal annexation. 2. She worked with C. Woodbury on the letter which was sent to tonight's county planning commission meeting regarding Stanford zoning. She reviewed the recommendations contained in the letter and noted that it was contained in the FYIs. C. Britton: 1. The FYIs included notification by the State that the District will receive a grant on the Purisima acquisition of$217,500. 2. There was also formal notification that Bay Area Ridge Trail gave the District the $50,000 grant for the La Honda Creek Master Plan. 3. He had been notified that the District's proposed bills are in legislative form. The bills are AB 1188 and AB 1195 and they propose changes to streamline the regulatory process for acquisition, and minor changes to the District's enabling legislation. 4. The FYIs contained information that Wilson and Sue Cooper are getting an award at the September 19 meeting of the Bay Area Open Space Council. 5. He participated in a panel on February 13 on stewardship issues on open space land. N. Hanko and M. Davey also attended the meeting. He said it was interesting and he enjoyed it. 6. He had a notice of a roast for Jerry Merrill who is retiring from PCL March 16. 7. He pointed out in the newspaper packet an article regarding the state budget. 8. He said the agricultural summit is this coming Friday. S. Schectman reported that the bills mentioned by C. Britton were submitted on Friday. J. Escobar said the District had put volunteer Arthur Kikes up for a CPRS award which he will receive at their conference. S. Thielfoldt distributed forms for completion by Board Members. G. Baillie reported that two new rangers graduated from the law enforcement academy today. X. ADJOURNMENT At 9:10 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary I | ---- --- ' �� | ' | ` | Claims No. 03-04 � Meeting 03-04 Date 03/20/03 Revised � ' Midpeninsula Regional Open Space District # Amount Name Description 5242 $10.77 Ace Fire Equipment&GVC CO, Fire Extinguisher Servicing 5243 $416.52 Acme&Sons Sanitation Sanitation Services | / 5244 $540.00 m's Chimney Cleaning Service Chimney Service 5245 $65.00 American Red Cross CPR Training Supplies 5246 $4.776�50 Art O'Neal&Associates Influencing Skills 2OV2Training | | 5247 $112.08 Bailey's Field Equipment 5248 *157.50 ganau.Chhs Reimbumemont-PRAC Registration&Membership 52*9 $1.955.15 nimom.|nc. District Staff Pins | / 5250 $122.49 Browning-Ferris Industries Refuse Services 5251 $100.11 California Water Service Company Water Service 5252 %221�5O Cascade Fire Equipment Company Field Supplies | | 5253 $3.44235 CDYY Government,Inc. Norton Antivirus'E-mail Filtering 5254 $12.620.00 Citation Press Printing'Spring 2003Newsletters 5255 *150.00 City Clerks Association ofCalifornia Annual Membership | 5256 $80.00 Clark Pest Control Post Cun,nn| 5257 %289J4 Cole Supply Co..Inc. Janitorial Supplies 5258 %100D0 Cmn||iTnni Docent Training � 5258 $83.00 Cougar Couriers Document Courier Service 5280 $3.054Z3 Dell Account Computer Equipment 5261 $518*5 Emergency Vehicle Systems Equipment Repairs | 5262 $150.00 Emily and Associates Personnel Training 5283 $1.07521 Forestry Supplies,Inc. Field Supplies 526* $20323 Foster Brothers Key Duplication&Key Padlock � 5265 $84.88 G&K Service Shop Towel Service 5266 *481.90 Granite Rock Company Base Rock'Skyline Ridge&La Honda Residence � � 5207 $140.32 Great! Map Printing'B Corte dnMadera / � 5260 $2.970.00 Hi$mh Construction Management& Construction Management Service'FFO Shop Building | Design 5268 $1.085.68 |ndoff|noorpnratod Ergonomic Equipment&Furniture | | � 5270 $28.04 Interstate Traffic Control Product Sign Posts � 5271 $1,98829 John Shelton,Inc. Field Supplies 5292R $5075 Casaretto, Mark Reimbursement'Uniform 5272 $3.625.15 Kevin Emery Builder Sherrill House Rental Repair � 5273 $139.92 Madco Welding Supplies 5274 $212.06 MaooMobi|eCommunicadon, Radio Repairs&Maintenance 5275 $43.47 Minuon'm Lumber&Supply Field Supplies 5276 $16.89 Pacific Bell Telephone Service 5277 $2.785.15 ponmomnmtema Architectural Service-FRO Shop Facility 5278 $250.00 PicchettiYVinery Facility Rental&Fee'Annual Docent Potluck Event 5279 $800.00 Popish Appraisal&Consulting Appraisal Fees 5380 $95,00 RicxapdP.CarrR.PI Ergonomic Assessment � 5281 $458.91 Roy's Repair Service Vehicle Repairs&Service � 5282 $000.00 Ruiz,Ana Tuition Reimbursement 5283 $75D0 Ryan,Juanita Docent Training 5284 %75.00 Schwind,Janet Docent Training / Page Io/x | ' ^ Claims No. O3-O Meeting 03-04 Doba 02/26/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 5285 $140.00 South Bay Regional Public Safety Training-R.Carlson&J.Lloyd 5286 $380.00 State Bar m[California GtauaBarDunu-O.Sohectman 5287 $173.40 Stevens Creek Quarry,Inc. Base Rock-Coyote Ridge Trail&Skyline Ridge � 5288 $37.90 The Stove Works Pwnsima Residence'Wood Stove Part � 5289 $180.10 Tony&/uoosPizza Local Business Meeting Expense 5290 $44.31 United Parcel Service Parcel Shipping 5291 $158.88 wmvt Coast eeum,Cn..Inc. mebar 5293R $295.00 Crook,Lauren Tuition Reimb,Doaigning&Developing Corp.Training � 5294R $1.282.50 Cuha|pDu||ovemnnHirschfeld Legal Service � 5295R %300.00 E0exgmup.com Nnn'OoanriminoUon Testing for Pre-Tax 125Plan 5280R $479.60 Expanem Telephone Equipment 5297R $8.134J0 First Bonmmnu 104.12 -Local Bus.Meeting 1323.5 -Training&Con[Exp. 24.90 'm*arnm8ervkm 34642g-FioldEquip..Supp.&Uniform Exp. 06.81 -Subscriptions 730.57-Office Supplies 16.72 -Fuel 142O.22-SoMwa'e&Computer Equip. 877.60 -Recruitment Ad. 5298R $84,68 G&KService Shop Towel Service 5288R $16.769.70 Jos.J.Albanese, Inc. Demolition-Handball Court'St.Joseph 5300R $4.504.00 Kier&Wright Civil Eng.&Survnyns.Inc. Consulting Services'Thompunn Road/8oarCnaok Road 5301R $118.57 Mo0aPathNowvoMks Internet Connection'DSL Line SFO 5302R $008.49 Petty Cash Conference&Tnaining Expense,Office&Ho|d Gupp|iov, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 5303R $039.13 TadooSopp|y Janitorial Supplies 5304R $289�07 West Coast Aggregates, Inc. Base Rock for B Corte UeMadera � Total $80.379,72 Page:o(z Regional Open ." ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-03-33 Meeting 03-07 March 26, 2003 AGENDA ITEM la As Amended AGENDA ITEM Approval of Fiscal Year 2003-2004 Budget Recommendations ADMINISTRATION AND BUDGET COMMITTEE RECOMMENDATION Approve the proposed fiscal year 2003-2004 budget as presented in Agenda Item lb (Report R-03-34, March 26, 2003), and adopt the Administration and Budget Committee recommendations contained in this report. DISCUSSION The charge of the Committee was to review the proposed budget to determine whether it reflects a realistic view of projected income and the planned work program for the coming fiscal year. In addition, the Committee was to review and revise, if necessary, the growth guideline for operating expense growth and cap on capital improvements, assuring that the 2003-2004 budget is in alignment with the guidelines. The Committee does not recommend any changes to the growth guideline this year. The Committee makes note of that fact in this year's expenditures under the staff facilities program brings the five year average to $271, 228 per year, which exceeds the guideline of$150,000 per year. This is due to three necessary staff facilities improvements this year including the new shop building at the Foothills Field Office and two other necessary repair projects. However, since this is a 5 year average, it is anticipated that future years underspent will bring this guideline into compliance. This should be a specific assignment for next year's Committee. The Committee was to review and revise the definition of Capital Improvements and review and update, if necessary, the"Duties and Responsibilities" of the Administration and Budget Committee. There are no recommended changes to either of these documents. The Committee met four times with the General Manager, various department managers, and staff to review the proposed budget by department. The review included consideration of the proposed Action Plans for 2003/2004, the Planning Work Plan, the Resource Management Work Plan, Operation's Five- Year Equipment Schedule, and the previous year's budgets, expenditures, and projections. The Committee also reviewed the change in the capital equipment threshold from $500 to $5,000, and the proposed changes to some line item account names to offer more specificity and accuracy. The Committee felt that the new capital threshold and the line item account names were appropriate and very helpful in reviewing District expenditures. 330 Distel Circle * Los Altos, CA 94022-1404 * Phone: 650-691-1200 Fax: 650-691-0485 * E-mail: mrosd@openspace.org * Web site:www.openspace.org OFREEs' Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett,Kenneth C. Nitz * General Manager:L.Craig Britton i R-03-33 Page 2 Total Budget Highlights The proposed budget for fiscal year 2003-2004 totals $32,701,096 which includes $8,066,029 for adjusted operating expenses, $2,338,183 for capital projects, $127,750 for property management, $15,000,000 for land purchases, $6,966,970 for debt service, and $202,164 for coastal annexation activities (which have been determined to be outside the growth guideline). There are no salary adjustments included, as the existing contract with SEW Local 715 ends on March 31, 2003 and a new contract is currently being negotiated. In addition, no salary adjustments are included for Office, Supervisory and Management employees as no salary determination have been made at this time. Only one new staff position is included, a Planner for Resource Management, which has been budgeted for only 6 months. The additional Administrative Analyst budgeted for half a year for 2002-2003 has not yet been filled, and has again been budgeted for only 6 months, again contingent on the state budget. This budget represents a 0%increase in operating expenditures over the fiscal year 2002-2003. The Committee was supportive of the zero growth budget in light of the state budget crisis and its potential impact on the District. Capital Improvement Budget The Committee reviewed and is satisfied with this year's proposed $2,473,347 Planning Projects and Capital Improvement Program budget, which includes $220,025 for Planning Projects, $1,191,130 for Public Access Improvements, $835,028 for improvements in Staff Facilities(including the new shop facility at the Foothills Field Office which was budgeted for last fiscal year, but not completed), and $25,000 for Unanticipated Capital Improvements Budget Growth Guidelines In September 1994 the Board approved a target average 6%growth guideline for the District operating expenses. The Committee has reviewed the growth guideline almost annually since 1994, and did an extensive review in 2002. As a result of last year's review, the Board approved a new guideline, which provides for an average growth of 7% in operating expenses. Operating expenses includes salaries and benefits, services and supplies, and fixed assets associated with the administration of the District's five departments. Expenditures for land acquisition, property management, special projects, such as the District book and the coastal annexation, and capital improvements(including master planning) are considered outside the operating expenses definition. District Staff is recommending zero growth in the operating budget for fiscal year 2003/2004 because of the potential impact the State's budget deficit may have on the District. The Committee reviewed the proposed budget in relation to the growth guideline and is satisfied that the budget is appropriate for this year and does, in fact, represent zero growth in operating expenses, understanding that any salary increases approved for staff as a result of negotiations with the union and for the Administrative, Supervisory and Management staff are not included in the current proposed budget. The Committee was supportive of staffs recommendations of holding the operating growth at zero. Controller's Report Controller Mike Foster met with the Committee and presented a financial review of fiscal year 2002-2003; a review of the fiscal year 2002-2003 tax revenues; a review of the 2002-2003 tax revenue vs. Budget;the 2003-2004 tax revenue estimates as well as all other estimated income. He also presented graphs on debt service and cash flow over the next ten years. He also discussed the possibility of refinancing all of the District's 1993 CON and 57% of the 1995 notes, given the current low interest rates. If refinancing is done, the District could also add up to $25 million in new funding. The possible refinancing/new funding, R-03-33 Page 3 would not be possible until September 1, 2003, due to debt requirements, and would be contingent upon the state budget's impact on the District. State Budget Deficit This report would not be complete without discussion of the state budget deficit, which is currently being reported at $34 billion. The"May revise" from the Department of Finance will give a more accurate and up-to-date analysis of the state budget shortfall over an 18-month period. In the past, especially in the early 1990's, the state backfilled a similar deficit by shifting property tax(ERAF) from local agencies. A further property tax shift from local agencies may be a direction that the Governor and the legislature are currently considering, but it is too early to tell. It is therefore important for the District to be especially prudent until the state budget is approved. The state budget is due by June 30, 2003, but because of these continuing financial difficulties, this matter may continue until September or even later(as has happened before). The Committee is not currently recommending any budget reductions; however, it stands ready, willing and able to work with staff in the event of a"catastrophic" loss of District property tax income. As noted above, there is no proposed increase in the operating budget as delivered herewith(sans COLA increases for staff). Also, the modest proposal to add only two (2) staff positions this year is being tempered by the fact that no additional hiring for these positions is to take place prior to adoption of the state budget, and we have been assured by management staff that major expenditures will be held off to the extent possible until further state budget information is available. The Committee also believes that it would be prudent to delay the Board Appointee's evaluations and consideration of corresponding salary adjustments until after adoption of the state budget. RECOMMENDATIONS The Administration and Budget Committee recommends that the Board: 1. Approve the proposed fiscal year 2003-2004 budget. 2. Direct the ad hoc Board Appointee Evaluation Committee to evaluate and review salary for the General Manager, Controller, and Legal Counsel after the state budget is adopted. 3. Direct the Committee to review the fiscal year 2002-2003 actual versus projected expenditures after completion of the audit. Midway through the fiscal year, review the fiscal year 2003-2004 Budget and expenditure status, and meet with the Controller for a review of the District's financial status. 4. Review staff facilities average using a timeline and the amount. Prepared by: Larry Hassett, Chair-Administration and Budget Committee (Directors Cyr,Nitz, and Hassett) L. Craig Britton, General Manager Sally Thielfoldt, Administration and Human Resources Manager Contact person: Larry Hassett, Chair Regional Open -ice R-03-34 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-07 March 26, 2003 AGENDA ITEM 1b AGENDA ITEM Adoption of Budget for Fiscal Year 2003-2004 GENERAL MANAGER'S RECO TIO Adopt the attached Resolution approving the budget for fiscal year 2003-2004. DISCUSSION The proposed budget for the 2003-2004 fiscal year was presented for initial review at your March 12, 2003 meeting(see Report R-03-27). The budget is being presented again for your final consideration and approval. There is one recommended change since the initial presentation, which does not effect the total budget. That change is a move of$1,500 from Public Affairs' Organizational Memberships under the Business Meeting category, which was over budgeted, to Administration's Regular Outside Services to cover the cost of an alarm system for the Administration office building. The $32,701,096 budget breaks down as follows: Land Purchases $15,000,000 Debt Service $6,966,970 Operating Expenses $8,066,029 Property Management $127,750 Public Access Improvements $1,436,155 Staff Facility Improvements $835,028 Other Special Projects $67 000 Coastal Annexation $202,164 A summary of each Department's budget is included in Attachment 1,Fiscal Year 2003-2004 Proposed Budget, By Department. As noted in Report R-03-27, the proposed budget presented at your March 12, 2003 meeting does not include any salary increases, as negotiations with Service Employees International Union Local 715 have not yet been completed. It also does not include any salary increases for the Office, Management, Supervisory Employees, as these will be presented to the Board at the same time as any union negotiated increases. Prepared by: Sally Thielfoldt, Administration and Human Resources Manager Contact person: L. Craig Britton, General Manager 330 Distel Circle * Los Altos, CA 94022-1404 * Phone:650-691-1200 Fax: 650-691-0485 * E-mail: mrosd@openspace.org * Web site:www.openspace.org OTO EEST Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton I RESOLUTION NO. 03- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING BUDGET FOR FISCAL YEAR 2003-2004 The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The budget for the Midpeninsula Regional Open Space District for the fiscal year 2003-2004 is adopted as set forth in Exhibit A. Section Two. Upon approval of the Board of Directors, an adjustment to the New Land Purchases budget category shall be made to reflect any difference between actual revenue and budgeted revenue as appropriate to fund District operations. Section Three. Monies are hereby appropriated in accordance with said budget. I III Fiscal Year 2003-2004 Proposed Budget By Department Attachment 1 2002-2003 2002-2003 2003-2004 Ac uisition Department Adopted Budget Projected Expenses Proposed Budget Salaries and Benefits 382,905 364,510 407,44 Services and Supplies 90,420 85,49 159,400 Fixed Assets 257,750 300,750 150,000 Property MmWement 136,165 141,775 127,75 Land and Debt 32 228,56 22,692,758 21,966,970 Total All Expenses 33,128,94 23,585,291 22,811,568 Administration Department Salaries and Benefits 1,100 91 1,035,23 1,118,34 Services and Supplies 414,515 364,32 332,35 Fixed Assets 28,70 28,70 Total All Expenses 1,544,134 1428 26 1450 69 O erations Department Salaries and Benefits 3,156,639 3,129 273 3,210,349 Services and Supplies 910,835 912,535 931,71 Fixed Assets 231,5001 230,512 176,50 Total All Expenses 4,298,974 4,272,320 4 318 55 Planning Department Salaries and Benefits 679,898 669,114 730,093 Services and Supplies 35,875 30,41 49,259 Fixed Assets 12,300 12,000 Annexation 441,02 285,359 202,16 Master Planning 93,75 2,750 220,025 Public Facilities/FEMA 872,27S 475,591 1,216,13 Staff Facilities 41 1,00q 65,50 835,028 Total All Eg enses 2 543 12 1540 72 3,252,699 Public Affairs Department Salaries and Benefits 475,261 471,061 488,873 Services and Supplies 282,235 272,240 311,700 Fixed Assets 12,70 12,621 Special Projects 92,25 80 568 67 00 Total All Eg enses 862,44 836,49 867 57 otals All Departments 42,34 48 31 663 09 32 701 09 i EXHIBIT A Midpeninsula Regional Open Space District Budget for Fiscal Year 2003-2004 1. Revenues A. Tax Revenues $19,117,000 B. Grant Income 561,000 C. Interest Income 735,000 D. Property Management-Rents 758,000 E. Other Income 200,000 TOTAL REVENUES $21,371,000 II. Increase in Reserves ($11,330,096) III. Expenditures A. Debt Service 1. Interest $4,162,740 2. Principal 2,804,230 Debt Service Subtotal $6,966,970 B. Salaries 1. General Manager Appointees $4,512,635 2. General Manager 138,557 3. Legal Counsel 86,117 4. Controller 15,000 Salaries Subtotal $4,752,309 C. Benefits $1,177,801 D. Director's Fees $25,000 Salaries and Benefits Subtotal $5,955,110 E. Services and Supplies 1. Legal Services $85,000 2. Regular Outside Services 116,700 3. Contract Services 633,625 4. Election Expense 0 5. Library and Subscriptions 10,268 6. Management Agreements 50,000 7. Rents and Leases 79,325 8. Utilities 133,850 9. Postage 61,500 10. Printing and Duplicating 31,750 i E. Services and Supplies(cont'd.j 11. Insurance 87,100 12. Advertising 16,000 13. Maps and Aerials 7,550 14. Private Vehicle Expense 12,200 15. District Vehicle Expense 172,000 16. Business Meeting Expense 15,650 17. Personnel Development 92,060 18. Maintenance/Repair of Equipment 21,200 19. Computer Expenses 41,110 20. Office Supplies/Small Equipment 24,950 21. Field Supplies/Small Equipment 128,920 22. Outside Maintenance Services 333,950 23. Permits,Fees,Taxes 65,200 24. Miscellaneous 850 25. Communications—Publications 132,300 26. Communications—Special Projects 17,000 27. Volunteer Program 31,300 Services and Supplies Subtotal $2,401,358 F. Fixed Assets ! 1. New Land Purchases $15,000,000 2. Land Acquisition Support Costs— 150,000 Appraisals,Title,Legal, Engineering 3. Structures and Improvements 2,051,158 4. Field/Office Equipment 47,000 5. Vehicles 129,500 I Fixed Assets Subtotal $17,377,658 TOTAL OF ALL EXPENDITURES S32,701,096 I Exhibit A Page 2 R-03-33 Page 3 done, the District could also add up to $25 million in new funding. The possible refinancing/new funding, would not be possible until September 1, 2003, due to debt requirements, and would be contingent upon the state budget's impact on the District. State Budget Deficit This report would not be complete without discussion of the state budget deficit, which is currently being reported at $34 billion. The"May revise" from the Department of Finance will give a more accurate and up-to-date analysis of the state budget shortfall over an 18-month period. In the past, especially in the early 1990's, the state backfilled a similar deficit by shifting property tax(ERAF)from local agencies. A further property tax shift from local agencies may be a direction that the Governor and the legislature are currently considering, but it is too early to tell. It is therefore important for the District to be especially prudent until the state budget is approved. The state budget is due by June 30, 2003, but because of these continuing financial difficulties, this matter may continue until September or even later(as has happened before). The Committee is not currently recommending any budget reductions; however, it stands ready, willing and able to work with staff in the event of a"catastrophic" loss of District property tax income. As noted above, there is no proposed increase in the operating budget as delivered herewith(sans COLA increases for staff. Also, the modest proposal to add only two (2) staff positions this year is being tempered by the fact that no additional hiring for these positions is to take place prior to adoption of the state budget, and we have been assured by management staff that major expenditures will be held off to the extent possible until further state budget information is available. The Committee also believes that it would be prudent to delay the Board Appointee's evaluations and consideration of corresponding salary adjustments until after adoption of the state budget. RECOMMENDATIONS The Administration and Budget Committee recommends that the Board: 1. Approve the proposed fiscal year 2003-2004 budget. 2. Direct the ad hoc Board Appointee Evaluation Committee to evaluate and review salary for the General Manager, Controller, and Legal Counsel after the state budget is adopted. 3. Direct the Committee to review the fiscal year 2002-2003 actual versus projected expenditures after completion of the audit. Midway through the fiscal year, review the fiscal year 2003-2004 Budget and expenditure status, and meet with the Controller for a review of the District's financial status. 4. Review staff facilities average using a timeline and the amount. Prepared by: Larry Hassett, Chair-Administration and Budget Committee (Directors Cyr,Nitz, and Hassett) L. Craig Britton, General Manager Sally Thielfoldt, Administration and Human Resources Manager Contact person: Larry Hassett, Chair R-03-33 Page 2 Total Bud eg t Hi ili ht The proposed budget for fiscal year 2003-2004 totals $32,701,096 which includes $8,066,029 for adjusted operating expenses, $2,338,183 for capital projects, $127,750 for property management, $15,000,000 for land purchases, $6,966,970 for debt service, and $202,164 for coastal annexation activities(which have been determined to be outside the growth guideline). There are no salary adjustments included, as the existing contract with SEW Local 715 ends on March 31, 2003 and a new contract is currently being negotiated. In addition, no salary adjustments are included for Office, Supervisory and Management employees as no salary determination have been made at this time. Only one new staff position is included, a Planner for Resource Management, which has been budgeted for only 6 months_, the state budget efisis will have a detrimental impact on the . The additional Administrative Analyst budgeted for half a year for 2002-2003 has not yet been filled, and has again been budgeted for only 6 months, again contingent on the state budget. This budget represents a 0% increase in operating expenditures over the fiscal year 2002-2003. The Committee was supportive of the zero growth budget in light of the state budget crisis and its potential impact on the District. Capital Improvement Bud-get The Committee reviewed and is satisfied with this year's proposed $2,473,347 Planning Projects and Capital Improvement Program budget, which includes $220,025 for Planning Projects, $1,191,130 for Public Access Improvements, $835,028 for improvements in Staff Facilities(including the new shop facility at the Foothills Field Office which was budgeted for last fiscal year, but not completed), and $25,000 for Unanticipated Capital Improvements Budget Growth Guidelines In September 1994 the Board approved a target average 6%growth guideline for the District operating expenses. The Committee has reviewed the growth guideline almost annually since 1994, and did an extensive review in 2002. As a result of last year's review, the Board approved a new guideline, which provides for an average growth of 7% in operating expenses. Operating expenses includes salaries and benefits, services and supplies, and fixed assets associated with the administration of the District's five departments. Expenditures for land acquisition, property management, special projects, such as the District book and the coastal annexation, and capital improvements(including master planning) are considered outside the operating expenses definition. District Staff is recommending zero growth in the operating eratin budget for fiscal year 2003/2004 because of the potential impact the State's budget deficit may have on the District. The Committee reviewed the proposed budget in relation to the growth guideline and is satisfied that the budget is appropriate for this year and does, in fact, represent zero growth in operating expenses, understanding that any salary increases approved for staff as a result of negotiations with the union and for the Administrative, Supervisory and Management staff are not included in the current proposed budget. The Committee was supportive of staff s recommendations of holding the operating growth at zero. Controller's Report Controller Mike Foster met with the Committee and presented a financial review of fiscal year 2002-2003; a review of the fiscal year 2002-2003 tax revenues; a review of the 2002-2003 tax revenue vs. Budget; the 2003-2004 tax revenue estimates as well as all other estimated income. He also presented graphs on debt service and cash flow over the next ten years. He also discussed the possibility of refinancing all of the District's 1993 COPs and 57% of the 1191 notes, given the current low interest rates. If refinancing is Regional Open � gee � p MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-03-35 Meeting 03-07 March 26, 2003 AGENDA ITEM 2 AGENDA ITEM Adoption of the Action Plan For the Implementation of thjDii 's Basic Policy for Fiscal Year 2003-2004 GENERAL MANAGER'S RECOMMENDATION Adopt the 2003-2004 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District. DISCUSSION You reviewed the proposed Preliminary Action Plan at your January 29, 2003 meeting(see Report R-03-08), and changes were discussed at that time. All of your comments and proposed changes were discussed with the Administration and Budget Committee and incorporated into the attached Action Plan. Staff will provide a short explanation of the changes at your meeting. The resulting modifications are shown in a strike-out and double underlined format. Following your approval, the Action Plan will be printed in final form. l Prepared by: L. Craig Britton, General Manager Contact person: Same as above I 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 + E-mail: mrosd@openspace.org • Web site:www.openspace.org s OFAEEs, Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz • Genera!Manager:L.Craig Britton Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-03-31 Meeting 03-07 March 26,2003 AGENDA ITEM 3 AGENDA ITEM Authorization to Execute a Contract with LFR Levine ricke in an Amount Not to Exceed$62,054 for Engineering and Design Consulting Services for the emolition of a Sewage Treatment Facility and Development of a Staging Area at Pulgas Ridge Ope Space Preserve GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute a contract with LFR Levine-Fricke in an amount not to exceed $62,054 to provide materials testing and prepare plans and specifications for the proposed demolition of the former Hassler Health Home sewage treatment facility and construction of a staging area at Pulgas Ridge Open Space Preserve. BACKGROUND In April 2001,the District submitted a grant application to the Land and Water Conservation Fund (LWCF)for the Pulgas Ridge Open Space Preserve Public Access Improvements Project(see Report R- 01-54). In August 2001,the Department of Parks and Recreation(DPR)notified the District that the National Park Service(NPS)had recommended the grant for the proposed project. Initially,DPR offered a grant of$151,577,approximately$20,000 less than the District had requested. However,after further review by the NPS,DPR awarded the District an additional$6,000 bringing the total grant contract to $157,577. The grant expires in June 2005. DISCUSSION The project will make possible much needed access improvements at Pulgas Ridge Open Space Preserve, which serves not only adjacent residents but also a nearby urban population of approximately 650,000 people. The project will include the preparation of feasibility studies and plans and specifications for the demolition of the former Hassler Health Home sewage treatment facility and development of a gated,20- car staging area that includes a restroom. A separate project that is also funded under the same grant is the construction of three new trails totaling approximately four(4)miles(see Exhibit A). Last month, staff requested qualifications and proposals from various environmental and engineering firms for the Pulgas Ridge Open Space Preserve Public Access Improvements Project. On February 14, 2003,five interested firms attended a pre-proposal meeting held on site to provide a walk-thru and answer questions. Three proposals were submitted to the District earlier this month: Firm Proposed Fee LFR Levine Fricke $53,960 Locus Technologies $64,608 URS Corporation $75,140 330 G)istel Circle Los Altos, CA 94022-1404 # Phone:650-6 31-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org - Web site:www.openspac:e.org 8oatd of Ohectors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette Hanko, Larry Flassett, Kenneth C. Nitz - Genera/Manager:L.Craig Britton R-03-31 Page 2 Of the proposals submitted, staff determined that LFR Levine-Fricke (LFR)was best suited to provide the necessary hazardous waste removal (if needed), geological, civil engineering, and project management services for the project. In addition to submitting the lowest fee proposal, LFR has a highly qualified team of professionals with extensive experience in all areas of expertise needed to successfully complete this project. LFR has managed many projects for several local and federal entities including the Golden Gate Audubon Society, East Bay Regional Park District, Army Corps of Engineers,Regional Water Quality Control Board, Port of San Francisco, and the City of Oakland. LFR will perform a site survey of the former sewage treatment facility and test for asbestos, lead-based paint, and lead-contaminated sludge as required by regulatory agencies. Once environmental clearance has been secured and Use and Management Committee and Board approval has been obtained, LFR will then prepare construction documents and technical specifications for the demolition of the sewage treatment facility and construction of the staging area. Finally, the consultant will work with District staff in the permitting, the bidding process, and final contractor selection for construction of this project. Staff recommends that the District enter into a contract with LFR to provide the aforementioned services. The Pulgas Ridge Open Space Preserve Public Access Improvements Project is a key project in the Planning Department's Action Plan, and the proposed fiscal year 2003-2004 budget includes$73,000 for this project. The anticipated timeline is to complete the Use and Management Plan Amendment and the design and engineering phases of the project this fiscal year, with construction taking place fiscal year 2004-2005. The requested contract amount of$62,054 includes a 15-percent contingency and the consultant is available to begin work immediately. CEQA COMPLIANCE Since the Board is not making a decision to construct the project at this time, staff concludes that entering into this consultant agreement for design and engineering services only does not constitute a project under California Environmental Quality Act(CEQA). Therefore, the recommended action is exempt. In 1995, the District approved an Initial Study and Negative Declaration for this project as part of a previous grant application. This Initial Study and Negative Declaration will be further reviewed for accuracy and completeness as part of this project and further environmental documentation will be prepared if required by CEQA. Prepared by: Douglas Vu,ASLA, Open Space Planner I Contact Person: Same as above PULGAS RJ)GE OPEN SPACFOPRESERVE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT s 800111 �4 • r ■ r r • ■ ♦i '_ ♦rr• PROPOSED j "RIDGETOP" TRAIL 4 r r 1 rr� •.• •Polly Geraci Trail •�•• ♦ ♦♦ter.• `• �♦ter .. �•. i • •Hass' Trail•• ater Tank ••�0.� Hassler Loop Trail PROPOSED rr• ......•.................... "CONNECTOR" • •"�.♦ Off-Leash Dog Area TRAIL PROPOSED ; © O.••• ..• "SOUTH CANYON" TRAIL r Blue ■r■ �♦ '' ........... ♦♦�■r� Oak •��. ♦ Trail Iowa rr ♦�jr ■rr�1 ♦�r� • • "\ �oaa ao � PROPOSED 280 PARKING/STAGING a AREA O 40 4p� 400 EDGEWOOD COUNTY PARK (San Mateo County) 0.0 .1 .2 .3 .4 .5 .G .7 .8 .9 1.0 EXHIBIT A One Mile Regional Open ice 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-03-36 Meeting 03-07 March 26, 2003 AGENDA ITEM 4 AGENDA ITEM Authorization to Execute Contract with Graphic Arts Center YtVlishing Company for Production and Promotion of the District's 30TH Anniversary Trail Gui e Book c GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute a contract with raphic Arts Center Pub fishing Company, in an amount not to exceed $58,600 for publishing, editing, and promotional sales of the District's forthcoming book. DISCUSSION At your meeting of November 28, 2001 (see Report R-01-135), you authorized staff to contract with author and photographer David Weintraub in an amount not to exceed $32,000 to provide research, writing, and photographic services for the creation of a District trail guide book, in commemoration of the District's 30th Anniversary. Mr. Weintraub has provided primary authorship services and has licensed to the District rights to use fifty of his photographs for the book. Currently, District staff members and volunteers are editing text and verifying information contained in the manuscript provided by Mr. Weintraub. Staff has also identified the fifty photos that will be used from the photos Mr. Weintraub created and offered for selection. Only the Foreword and two additional sections have yet to be completed before all text and artwork are ready for publication. Proofreading and indexing services could commence now. In anticipation of the book's production, in fiscal year 2002-2003 you authorized a budget of $55,000 for publishing and promotion. Staff now recommends that the District contract with Graphic Arts Center Publishing Company(GACPC) of Portland, Oregon to provide the publishing and promotional services for the District's book. These services will include: proofreading, typesetting, cover and all page design, color correction, printing, and binding of 6,500 copies of the book. (Printing will be on 100%post-consumer recycled, processed chlorine and acid-free paper, with environmentally sound dyes.) GACPC will also provide promotional services for the book. With your authorization for the General Manager to enter into this contract, $20,000 of the $55,000 budgeted in the 2002-2003 fiscal year budget will be paid as the first of three installments for GACPC services. The remaining two payments, totaling $38,565, would be paid from funds to be appropriated, with your approval in the 2003-2004 fiscal year budget. This contract is designed to ensure that the District is fully compensated, through royalties, on or before April 1, 200 �isitnu6s�rineent�o fAg� ,a��U241 4RWO1�tStipp c Vpgkgoks. The District Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org *n�E O.RE"G' Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz • Genera!Manager:L.Craig Britton R-03-36 Page 2 will receive 700 copies of the book upon its publication. Of these 700 copies, 75 copies will be given to Mr. Weintraub pursuant to his contract. GACPC will be responsible for the promotion and sales of the remaining 5,800 copies of the book. The Legislative, Finance, and Public Affairs Committee (LFPAC)has reviewed several samples of GACPC published works. LFPAC found GACPC samples impressive and of the highest professional and artistic quality, and authors, including Mr. Weintraub, supported staff s recommendation to contract with GACPC to ensure the District's book is of the highest quality at the most competitive cost. In addition, GACPC's previous sales accomplishments indicate the District's book will enjoy successful promotion by GACPC. Staff recommends that you authorize the General Manager to execute a contract with Graphic Arts Center Publishing Company, in an amount not to exceed $58,600, for publishing and promotional sales of the District's forthcoming book. Prepared by: Stephanie Jensen, Public Affairs Manager Contact person: L. Craig Britton, General Manager i Regional Open _11F ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-03-32 Meeting 03-07 March 26, 2003 AGENDA ITEM 5 AGENDA ITEM Annual Claims List for Fiscal Year 2003-2004 CONTROLLER'S RECOMMENDATION Approve the annual claims list, including debt service payments for the 2003-2004 fiscal year. DISCUSSION In accordance with Section 1.53 of the District's Rules of Procedure, this list of annual claims for the 2003-2004 fiscal year is submitted for Board approval. All items are in accordance with the budget being presented at your March 26 meeting for approval. Staff will submit a revised annual claims list during the 2003-2004 fiscal year to reflect necessary changes, if any. The debt service claims list reflects payments required by currently outstanding debt. Attachment A lists the District's current debt service annual claims for 2003-2004, and Attachment B provides a detailed list of debt service obligations. ANNUAL CLAIMS ITEM DESCRIPTION AMOUNT Debt Service $6,966,970 Directors' Fees 25,000 Staff Salaries 4,752,309 Retirement Funds 466,892 Group Insurance Premiums 605,409 State-Mandated Insurance 105,500 Monthly Vehicle Expense(General Manager-$360/month) 4,320 Utilities-PG&E 62,500 Legislative Consultant (Public Policy Advocates) 13,500 Dispatching Services (City of Mountain View) 27,600 Deer Hollow Farm Agreement(City of Mountain View) 50,000 Janitorial Services—3 offices 19,500 Landscaping Services (330 Distel Circle) 4,500 Antenna Site Rental -Pinnacle(Repeater Site) 3,000 Fuel- Valley Oil Company 55,000 Slaght Living Trust (Employee housing rental-Sierra Azul) 16,800 330 Distel Circle • Los Altos,CA 94022-1404 . Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org @FpEESr Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett, Kenneth C. Nitz + General Manager:L.Craig Britton i R-03-32 Page 2 ANNUAL CLAIMS (cont'd.) ITEM DESCRIPTION AMOUNT American Tower Corporation(Coyote Peak Repeater) 6,000 Lanier—Copier Leases 21,100 Expanets- Telephone Lease&Maintenance Agreement 6,075 Pitney Bowes Machine Lease 3,625 Recording Services 7,200 Windy Hill—Patrol 2,400 Payroll Services(ADP) 11,000 Alarm System (330 Distel Circle) 1 500 Total 13.237.700 Prepared by: Bunny Congdon, Senior Accounting Specialist Michael L. Foster, Controller Contact person: Michael L. Foster, Controller i i ATTACHMENT "A" I ANNUAL CLAIMS DEBT SERVICE FISCAL YEAR 2003-2004 NOTEHOLDER-LAND PRINCIPAL INTEREST Aine 12,925.51 5,199.28 Lazenby 6,146.17 2,572.29 Daloia 10,158.77 14,612.31 Hunt 0.00 41,250.00 McKannay/Seimer 0.00 10,250.00 Subtotal-Notes 29,230.45 73,883.88 BONDS PAYABLE 1993 COP'S 530,000.00 812,515.00 1995 Notes 100,000.00 765,167.17 1996 Note 630,000.00 694,585.00 1996 JPFA Lease 325,000.00 397,252.50 1999 Rev. Bonds 590,000.00 606,899.00 1999 Rev. Bonds-2nd. Issue/Lease 600,000.00 553,874.00 1999 Rev. Bonds-2nd. Issue/Note 0.00 258,563.00 Subtotal-Notes 2,775,000.00 4,088,855.67 TOTALS--NOTEHOLDERS & BONDS 2,804,230.45 4,162,739.55 TOTAL DEBT 6,966,970.00 I I ( i ''..,.. DEBT SERVICfi 03/04 ATTACHMENT "B" 03/31/03 OPEN SPACE PRESERVE Payable to Close of Escrow Original Note Rate k Term Remaining Principal Final Paym.Due Payable 03/04 Principal Interest Foothills Aine 01/18/89 192,000.00 7.0 20 years 86,355.47 12/18/08 18,124.79 12,925.51 5,199.28 Sierra Azul Sierra Azul Daloia 10/11/02 240,000.00 6.25 15 Years 237,557.23 10/10'17 24,771.08 10,158.77 14,612.31 Bear Creek Redwoods Hunt 04/2003 1,500,000.00 5.50 10 years 1,500,000.00 20/2012 41,250.00 0.00 41,250.00 '.... Sierra Azul Lazenby 08/31/88 100,000.00 6.0 20 years 42,871.47 08/31/08 8,718.46 6,146.17 2,572.29 '... Sierra Azul MCKannay 12/14/01 250,000.00 4.1 10 years 250,000.00 01/10/12 10,250.00 0.00 10,250.00 2,090,000.00 2,030,428.70 84,989.54 16,304.94 68,684.60 SUBTOTAL--NOTEHOLDERS 2,282,000.00 2,116,784.17 103 114.33 29,230.45 73 883.88 Various Notes 1993 Cop's 09/01/2020 17,315,000.00 6.99 25 years 14,655,000.00 09/01/2020 1,342,515.00 530,000.00 812,515.00 1995 Note 03/31/2015 11,500,000.00 7.07 20 years 11,000,000.00 03/31/2015 865,167.17 100,000.00 765,167.17 1996 Note 07/96 18,166,481.00 6.09 20 years 15,736,481.30 09/01/2016 1,324,585.00 630,000.00 694,585.00 1996 JPFA Lease 07/96 11,743,720.00 6.09 30 years 10,438,719.95 09/01/2026 722,252.50 325,000.00 397,252.50 1999 Rev.Bonds 01/27/99 29,663,021.15 5.40 30 years 28,258,021.15 04/01/2031 1,196,899.00 590,000.00 606,899.00 1999#2 Notes 8/30/1999 7,544,408.80 5.25 20 years 7,544,408.80 04/01/2020 258,563.00 0.00 258,563.00 1999#2 Lease 8/30/1999 20,822,552.25 4.25 30 years 20,222,552.25 04/01/2032 1,153 874.00 600 000.00 553 874.00 I SUBTOTAL-NOTES 116,755,183.20 107,855,183.45 6 863 855.67 2 775,000.00 4,088,855.67 TOTALS--NOTEHOLDERS & NOTES 119,037,183.20 109,971,967.62 6,966,970,00 2,804,230.45 4,162 739.55 Claims No. 03-06 Meeting 03-07 Date 03/26/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 5411 $444.90 Allied Auto Works Vehicle Service and Repairs 5412 $60.00 American Red Cross Emergency Response Training/Certificates 5413 $336.77 Beck's Shoes Inc. Uniform Shoes 5414 $56.92 Beckman,Craig Reimbursement-Uniform 5415 $1,281.07 Big Creek Lumber Lumber-Deer Hollow Farm Shop,Barn&Roof 5416 $20.00 Cabela's Promotions,Inc. Field Supplies 5417 $100.11 California Water Service Company Water Service 5418 $1,178.92 Camera Club Digital Camera,Printer&Supplies 5419 $7,290.23 Carter Industries Mobile Crane&Accessories 5420 $39.15 Cascade Fire Equipment Company Field Supplies 5421 $3,377.40 Citation Press Printing-Trail Brochures 5422 $475.00 Continuing Education of the Bar Enrollment Fee-D.Simmons 5423 $1,350.00 Cotton,Shires&Assoc.,Inc. Slope Stability Study-Hanson Quarry 5424 $45.44 CSK Auto Vehicle Supplies 5425 $622.44 Cupertino Bike Shop Bicycle Supplies 5426 $247.50 Curiale Dellaverson Hirschfeld Legal Service 5427 $390.06 Emergency Vehicle Systems Equipment Repairs 5428 $1,000.00 '1 First American Title Guaranty Acquisition Deposit 5429 $68.86 Fitzsimons,Renee Reimbursement-Event Supplies 5430 $367.75 Forestry Supplies,Inc. Field Supplies 5431 $4.33 Foster Brothers Key Ring&Key Identification 5432 $84.68 G&K Service Shop Towel Service 5433 $2,015.62 Gilroy Motorcycle Center Helmets 5434 $46.81 Honda Peninsula Field Supplies 5435 $529.34 Indoff Incorporated TV Stand 5436 $7,419.32 John Deere Company Tractor Discing Accessory 5437 $166.17 Key Alt.Com Ergonomics Equipment Rental 5438 $128.61 Matthew Bender&Co.,Inc. legal Books 5439 $54.84 MCI Long Distance Telephone Service 5440 $1,456.01 MetroMobile Communications Radio Repairs&Maintenance 5441 $69112 Mountain View Garden Center Wood Chips-Rancho San Antonio 5442 $117.00 Mountain View Optometry Safety Glasses 5443 $225.00 National Association for Interpretation Annual Membership 5444 $10,000.00 "2 Old Republic Title Company Acquisition Deposit-Hunt 5445 $904.12 Pacific Bell Telephone Service 5446 $2,503.78 Panko Architects Architectural Service-FRO Shop Facility 5447 $834.84 PT Armor,Inc. Uniform Expense 5448 $260.00 Richard P.Carr R.P.T. Ergonomic Assessment 5449 $618.96 Roy's Repair Service Vehicle Repairs&Service 5450 $166.41 San Jose Mercury News Legal Ad.-Printing RFP 5451 $510.10 Santa Cruz County Tax Collector Chy Property Tax 5452 $286.29 Shell Oil Fuel 5453 $370.76 Skyline County Water District Water Service 5454 $190.00 State of California-DES Hazardous Material Training-D.Topley 5455 $990.50 Summit Uniforms Uniform Expense 5456 $475.53 Tadco Supply Janitorial Supplies 5457 $81.49 Turf&Industrial Equipment Co. Vehicle Supplies 5458 $46.58 Union 76 Fuel Expense 5459 $6.90 United Parcel Service Parcel Shipping 5460 $241.55 United Rentals Northwest,Inc. Equipment Rental Page 1 of 2 Claims No. 03-06 Meeting 03-07 Date 03/26/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 5461 $650.00 Weintraub,David District Book Authorship 5462 $520.02 West Group On-Line Legal Services 5463 $187.40 Williams,Mike Reimbursement-Mileage 5464 $62.75 Wolf Camera Film Development 5465 $600.00 Wolfe,Roberta Recording Services 5466 $421.92 Woods,Del Reimbursement-Mileage 5467 $153.55 Workingman's Emporium Uniforms 5468 R $336.03 AT&T Wireless Cellular Phone Service 5469 R $2,899.10 BNY Western Trust Company Note Paying Agent Fees-1995 Notes 5470 R $104.08 Butler's Uniforms Uniform Expense 5471 R $75.88 California Water Service Company Water Service 5472 R $230.00 Camino Medical Group Medical Services 5473 R $224.87 Cole Supply Co.,Inc. Janitorial Supplies 5474 R $2,500.00 Correia-Xavier Historic Pichetti Winery Appraisal 5475 R $125.00 Costco Membership 5476 R $6,706.75 Design Concepts Brochures&2003 Spring Newsletter 5477 R $1,360.00 Driver Alliant Insurance Insurance 5478 R $157.97 Escobar,John Reimbursement-Mileage&NRPA Membership 5479 R $80.95 Federal Express Express Mailing 5480 R $180.33 Grainger,Inc. Field Supplies 5481 R $44730 Great! Printing Services-Maps 5482 R $3,464.00 Ian Geddes Tree Care,Inc. Prune Large Bay Tree 5483 R $3,378.04 John Deere Company Machinery 5484 R $3,715.58 Kier&Wright Civil Eng.&Surveyors,Inc. Consulting Services-Thompson Road/Bear Creek Road 5485 R $118.57 MegaPath Networks Internet Connection-DSL Line FFO 5486 R $7,500*00 Orrick,Herrington&Sutcliffe Legal Services 5487 R $38,749.93 Peterson Tractor,Co. Mini Excavator 5488 R $509.23 Petty Cash Conference&Training Expense,Office&Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 5489 R $43.15 R.E.Borrmann's Steel Co.,Inc. Metal Posts for Signs 5490 R $137.50 Redwood Mechanical&Plumbing Co. Furnace Repair-Gas Leak 5491 R $15.11 Robert's Hardware Field Supplies 5492 R $852.23 Roy's Repair Service Vehicle Repairs&Service 5493 R $51.93 San Mateo County Times Subscription 5494 R $214.00 Summit Uniforms Uniform Expense 5495 R $200.00 Systems for Public Safety Recruitment-Background Research 5496 R $9.69 Tadco Supply Janitorial Supplies 5497 R $45.00 Topley,David Reimbursement-CAPPO Membership 5498 R $1,004.26 West Group On-Line Legal Services Total $128,211.90 *1 Urgent Check Issued 03/14/03 *2 Urgent Check Issued 03/13/03 Page 2 of 2 ' ! Claims No. 03-00 Meeting 03-07 Date 03/20/03 Revised � Midpeninsula Regional Open Space District � # Amount Name Description 5461 $050.00 Weintraub,David District Book Authorship 5462 *530.02 West Group On-Line Legal Services 5463 $1e7.40 Williams,Mike Reimbursement'Mileage 5464 *62J5 Wolf Camera Film Development � 5465 *600.00 Wolfe,Roberta Recording Services � 5466 $421.92 Woods,Del Reimumnmment-mi/mege 5467 $153.55 Workingman's Emporium Undbnnn � e468a $336.08 AT&rWireless Cellular Phone Service � 5469R $2`89910 BNY Western Trust Company mote Paying Agent Fees-1995motes 5470R $104.08 Butler's Uniforms Uniform Expense � 5471n $75.88 California Water Service Company Water Service 5472R *380.80 Camino Medical Group Medical Services 5473R $224.87 Cole Supply Co..Inc. Janitorial Supplies � 5474R $2.500.00 Correia'Xavier Historic Piohetti Winery Appraisal 5475R $/25.00 Contco Membership 5476R $0.70675 Design Concepts Brochures&3O03 Spring Newsletter 5477R $1.380.00 Driver N|iamInsurance |nuumnon 5478 R $157.97 Escobar,John Reimbursement'Mileage&MRPAMembership 5479u $VVas Federal Express Express Mailing | 5480R $180.33 Grainger,Inc. Field Supplies 5401R $447�O GeoU PnmumgOmvioeo-�ope� | 5482R $3�64�00 Ian Geddes Tree Care,Inc. Prune Large Bay Tree | 5483R $3.378.04 John Deere Company Machinery 548*R %3.715.58 Kier&Wright Civil Eng.&Oumeyo,s.Inc. Consulting Services'Thompson Road/Bear Creek Road 5485m $118.57 MequPu#`wotwnmx |nmametConnmctivn-DSLLinpFFV | 5486R $7.500.00 Orrick,Herrington&Sutcliffe Legal Services � 5487n $3U74uyu P�omnnTmom, Co. iniExcavum, ' . � . � � 5488m %509.23 Petty Cash Conference&Training Expense,Office 8 Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 5489R $*3.15 R.E.8umnonn'o Steel Co..Inc. Metal Posts for Signs | 5490R *137.50 Redwood Mechanical&Plumbing Co. FvmaneRopai,-GosLeax � 5491R $15�1 Rnuw��*a�wena �i�dGvpp|�n . � 5482R $852.28 Roy's Repair Service Vehicle Repairs&Service | 5493R $51.93 San Mateo County Times Subscription 5484R $214.00 Summit Uniforms Uniform Expense | | 5495R *200.00 Systems for Public Safety mocm|tment-BaoxgmundReuouncx � 54e*m $e.*o TouuvGvpp/y Janitorial Supplies � 5497R $45.00 Top|ey.00vid Raimbumement-CApPVMnmhen^mp � � 5498R $1.004.28 West Group On-Line Legal Services � Total $128.211.90 ~1 Urgent Check Issued O3/14/0V � °2 Urgent Check Issued 03V1303 � Page zmz ' � | � Claims No. O3-O Meeting 03-0 Date 03/28/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 5411 $444.90 Allied Auto Works Vehicle Service and Repairs 5412 $60.00 American Red Cross Emergency Response Training/Certificates | � 5413 $336J7 Beck's Shoes Inc. Uniform Shoes � 5414 $5Oe2 8*uxmen Cno� Reimbursement� ' | 5415 $1.281.07 Big Creek Lumber Lumuer-DeerHollowFarm Shop,Barn&Roof | | 5*10 $20.00 Cabola'o Promotions,Inc. Field Supplies | 5417 $100.11 California Water Service Company Water Service 5418 $1.178.92 Camera Club Digital Camera,Printer&Supplies i 5419 $7.280.23 Carter Industries Mobile Crane&Aomesuvneo ' $�8� 54�O 5 Cascade FimEquipment Company Field Supplies � . � 5421 $3.377.40 Citation Press Printing'Trail Brochures | 5422 $475.00 Continuing EdwmmUun of the 8m, Enrollment Foe'D.Simmons 5425 $/.350.00 Cotton,Shires&Assoc..Inc. Slope Stability Study'Hanson Quarry 5424 $45.44 CGKAum Vehicle Supplies � � | 5425 $622.44 Cupertino Bike Shop Bicycle Supplies 5426 %247.50 Cunaleon|mvwmvnHirschfeld Legal Service � 5427 $390.06 Emergency Vehicle Systems Equipment Repairs � | 5428 $1.000.00 ~1 First American Title Guaranty Acquisition Deposit 5429 $68.80 Fitzsimons,Renee Reimbursement-Event Supplies � 5430 $30775 Forestry Supplies,Inc.� Field vppnvo � | 5431 $4.33 Foster Brothers Key Ring&Key Identification 5432 %84a8 GuuService Shop Towel Service | 5433 $2.015.82 Gilroy Motorcycle Center Helmets � | 5434 $46.81 Honda Peninsula Field Supplies 5435 $529.34 mdvffmcoommtem TV Stand � 5430 $7.419.32 John Deere Company Tractor DisuingAccessory � . 5437 $166.17 Key Alt.Com Ergonomics Equipment Rental 5438 $128.6/ Matthew Bender&Co..Inc. Legal Books � | 5439 $54.84 MCI Long Distance Telephone Service � 5440 $1.456.01 MotroMobi|eCmnmunicaUono Radio Repairs&Maintenance � 5441 $691 �2 �ovn��inVie*�a,ue"�aox,, vvoou�mpo-��nn»u��n*umnio � � � | 5442 $117.00 Mountain View Optometry Safety Glasses / 54*3 $235.00 National Association 0o,muarpmtaUon Annual Membership 5444 $10.000.00 ~2 Old Republic Title Company Acquisition Deposit'Hunt � | � / 54*5 $904.12 Pacific Bell Telephone Service 5446 $2.503.78 PenknArcximms Architectural Service'FRO Shop Facility 5447 $884.84 PT Armor,Inc. Uniform Expense � 5448 *260.00 Richard p.CanR.pJ. Ergonomic Assessment 5449 *618.96 Royo Repair Service Vehicle Repairs&Service | � 5450 $166m San Jose Mercury News Legal Ad,Printing RFP 5451 $510.10 Santa Cruz County Tax Collector cxy Property Tax 5452 $28O29 �huU�|| Fuel � � � 5453 $370J6 Skyline County Water District Water Service � 5454 $180.00 State of California'OES Hazardous Material Training'n.Top|ey 5455 $890.50 Summit Uniforms Uniform Expense � 5456 $475�53 TadonGupp|y Janitorial Supplies � 5457 $8148 Turf&Industrial Equipment Co. Vehicle Supplies 5458 $46.58 Union70 Fue|Expenoo � 5459 $6.90 United Parcel Service Parcel Shipping 5460 $341.55 United Rentals Northwest,Inc. Equipment Rental | Page,mz / Regional Open Space MI DPENI NSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager qA Date: March 21, 2003 Re: FYI's 330 Distel Circle 9 Los Altos,CA 94022-1404 o Phone.-650-691-1200 Fax:650-691-0485 o E-mail:mrosd@opensluiceorg o Web site: wwwoperisluice.org or __. »," ^ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 13, 2003 Ms. Billie C. Blanchard California Public Utilities Commission Energy Division to 505 Van Ness Avenue, 4 Floor San Francisco, CA 94102 Re: Jefferson Martin 230 kV Transmission Line Project Dear Ms. Blanchard: On behalf of the Midpeninsula Regional Open Space District (District), I would like to submit the following comments on the Proponent's Environmental Assessment(PEA) for the Jefferson-Martin 230 kV Transmission Line Project(Project)prepared by Pacific Gas and Electric Company(PG&E). It is my understanding that as the lead agency, the California Public Utilities Commission(CPUC) will use the PEA for the purpose of preparing an Environmental Impact Report for the Project. The District is a multi-county Special District formed in 1972 that owns and manages approximately 48,000 acres of open space land on the San Francisco Bay peninsula. This includes Pulgas Ridge Open Space Preserve (Preserve), a 366-acre property with approximately 3.2 miles of existing public trails that will be directly affected by the Project. In reviewing the PEA, it was difficult to thoroughly evaluate the potential impacts to District land because the document failed to acknowledge the District as a local jurisdiction that would be affected by the Project (see Table 2-10 and 5-1). The Preserve is mentioned in certain portions of the PEA and depicted on some of the maps, but the document did not recognize the District as a stakeholder and therefore pertinent information was not included. For example, Table 5-5 lists the existing and proposed recreational facilities crossed by or directly adjacent to the Project. Since PG&E failed to contact the District, the list does not identify several federally funded recreation projects that will be constructed on the Preserve over the next two years, including several miles of new trail and a parking lot and staging area for public use. Due to this exclusion, Chapter 17 of the document should be deemed inaccurate because the aforementioned projects were not considered in the analysis for cumulative impacts. Section 5.2.4 Plans and Policies identifies the"goals and policies relating to land use, recreation, and agricultural resources for the jurisdictions crossed by the Project." It failed to include the Use and Management Plan for Pulgas Ridge Open Space Preserve that was adopted in 1983. There are other portions of the PEA that failed 330 Distel Circle - Los Altos, CA 94022-1404 - Phone:650-691-1200 Fax: 650-69"1-0483 - E-mail:mrosd@openspace.org ., Web site:w"vw.open space.org Soar ct D,rrec torF:Pet Sien;ens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C.Ni,z - General,"anager L.Craig Britton to identif•the District as a public jurisdiction, hence makingit almost impossible to Y P J P evaluate. Furthermore, the public who use this Preserve for recreation on a daily basis was also not identified in the PEA (see Table 8-2). Other than the deficiencies mentioned above, the PEA does not address such topics as specific locations of staging areas and cable pull/tension sites for the proposed Project and their affect on the environment, and the potential loss of natural resources if easements are widened. Also, as an agency that regularly prepares CEQA documentation (including Initial Study checklists), the District challenges the statements made under 4.2 I and 4.2 IX that the Project will have either"No Impact or"Less Than Significant (Impact) with Mitigation Incorporation"on the environment. Finally, the confidential maps provided to the District that illustrate the existing/proposed transmission line and easement (ROW)were highly inaccurate, showing incorrect property boundaries for Pulgas Ridge Open Space Preserve (and Edgewood County Park). It is our understanding that as part of the Project, PG&E is proposing to widen the existing ROW for the transmission line from 50 feet to 100 feet in width to accommodate the bulk and height of the proposed overhead towers. Under Section 5542.5(a) of the Public Resources Code, these District lands are presumed to have been acquired for the best and most necessary public use. The District continues to believe this to be the case at Pulgas Ridge Open Space Preserve, especially in relation to the proposed Project. The District is obviously very concerned with the potential visual and biological resource impacts the Project will have not only on Pulgas Ridge Open Space Preserve, but the entire 14.7-mile overhead segment of the Project. Therefore, it is our desire that PG&E pursue a project alternative that would re-locate the 100 existing overhead towers closer to the built environment and away from protected open space. At a minimum, the PEA and Project maps need to be amended to properly reflect the District's land ownership as well as to acknowledge the existing and proposed public recreational uses on these lands. Thank,you for your thoughtful consideration of our comments. Sin�erely, a.1 L. Craig Britton General Manager LCB:mdv:dms cc: MROSD Board of Directors i Regional Open Sjyce March 19, 2003 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Ms. Donna Collins Santa Clara Valley Water District 5750 Almaden Expressway San Jose, CA 95118 RE: Notice of Preparation, Lenihan Dam Outlet Modifications Project Dear Ms. Collins, The Midpeninsula Regional Open Space District, an independent special-purpose district created by the voters in 1972 under Section 5500 et seq. of the California Public Resources Code, currently manages nearly 50,000 acres of land in 26 open space preserves. The District's purpose is to acquire, permanently protect, and restore lands forming a regional open space greenbelt. The Lenihan Dam Outlet project is located near the District's St. Joseph's Ridge and Sierra Azul Open Space Preserves. Thank you for the opportunity to review the project's Notice of Preparation (NOP). Please accept the following observations regarding the scope and content of the Environmental Impact Report (EIR). The Jones Trail leading to St. Joseph's Hill Open Space Preserve originates in Lexington Reservoir County Park near the fee parking area that will be closed for use as a construction staging area, temporarily reducing the number of parking spaces serving the preserve. The District agrees with the NOP conclusion that this reduction is worthy of EIR analysis. The closure may lead preserve visitors to park in other locations to access St. Joseph's Hill Open Space Preserve, such as along East Main Street in Los Gatos. These locations may be already at capacity, or may be unsuitable for increased use. In addition, the NOP notes that some trails may need to be temporarily closed to redirect pedestrian and bicycle traffic away from the construction zone. These closures may result in increased recreational impacts on other local trails, or at other regional parks, as visitors seek alternate recreational opportunities during the 18-month construction period. The District agrees that this use shift, as well as the associated parking shift, is also worthy of EIR analysis. Please do not hesitate to contact Sandy Sommer, Senior Planner at(650) 691-1200 if you have any questions Sin!ScAre�ll-__ L. Craig Britton General Manager LCB:sgs cc: MROSD Board of Directors 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax:650-691-0485 - E-mail: mrosd@openspace.org * web site:www.openspace.org Board or Directors:Pete Siemens,Mary C.Davey,led Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz - General Manager:L.Craig Britton AWDPBNINSlJ[A REGIONAL OPM SPACE DISTRICT x Memorandums To: L. Craig Britton, General Manager From: Sally Thielfoldt,Administration and Human Resources Manag r Date: March 11, 2003 Re: Database Project As you are aware, in 2001 the District began a project to consolidate and integrate its many databases. A consultant was hired to create the database and work with staff to determine the exact needs and requirements for the database. As the project proceeded,the number of databases to be consolidated grew from 7 to over 15 (among those were:volunteer names, vendors,training,trail use, consultants, general mailing list, and acquisitions.) A total of$23,000 was authorized by the Board for this project. As reported a year ago,the consultant created a very sophisticated database.Because of the level of sophistication, staff has not been successful with fully utilizing the new database. (Though information can be entered,the retrieval method is complicated and difficult to understand.) The consultant did spend time beyond the contract,free-of-charge,to try to assist our staff in increasing their knowledge of the system,but her training skills are not strong, and staff still has not been able to utilize the system. The good news is that a District volunteer,who is a database expert/instructor, offered to assess the database and work with staff on utilizing the system without having the consultant on retainer for all new queries or reports. The volunteer feels the product is very good,and is optimistic that staff will be able to utilize the system fully. In addition, I assigned another staff member,who has worked successfully with other databases, to work with the staff committee to assess the feasibility of using the system without investing extraordinary hours in training time. The newly assigned staff member is also optimistic that we can bring staff up to the appropriate level of expertise and comfort in using the system. The staff committee working on this project,based on the recommendation of the volunteer, is spending the month of March dealing with the simplest element of the database,the Training section,to become proficient with its use from data entry to report printing. If they are successful,then the staff committee will move forward to the next element, and so on. Based upon the current status of the project,I recommend revising the Administration Departments Action Plan portion that is related to the database project. I believe that realistically, for 2003-2004 the District should look at completing and fully utilizing four elements of the database: Training,Volunteers,Names, and Media,which are the largest and most important elements, and then begin working on the other elements,based on priority, in the following fiscal year(2004-2005). I will keep you apprised of the progress of this important project, and am optimistic that the original goal/plan will come to Tuition. Regional Open Space MI DPENI NSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: March 26, 2003 Re: FYI 330 Distel CArcle • Los Altos,CA 94022-1404 • Phone.650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org (Page 34.) Another highlight reads, "Problems along pa- Access News trot-width [i.e., wide enough for pickup trucks] traits can An Update on Trail Developments in be reduced or entirely eliminated by installing larger and p p deeper cross-drains, rocking the trail surface, narrowing ROMP Territory the road to the absolute minimum,and reducing traffic to dry periods with ATV access occurring in the winter By Paul Nam months. (Page 27.) In other words, the report acknowl- edges truck patrols on steep,wet roads as a leading cause of erosion.A good example of this case is the upper end of Mountain bike trail systems to ROMP territory the El Corte de Madera Creek trail, which will likely be are undergoing changes. From as far north as reduced to trail width and is no longer accessible by patrol San Francisco to the southerly Henry Coe truck. State Park,ROMP has been active in trying to �v create a positive outcome for mountain bikers Popular trails that run close to streams are key targets for as well as other trail users. closure or realignment. "Certain trails located adjacent to E� Corte de Madera streams need to be abandoned and rerouted(e.g.,the cen- tral portion of the Giant Salamander trail)or rocked.Trails You may have heard a shoe drop when the El exceeding 20 percent gradient should be abandoned and Corte de Madera (ECdM) open space unit of rerouted(e.g.,Leaf and Cutoff trails)."(Page 27.) the Mid-Peninsula Regional Open Space Dis- trict(MROSD,or"Mid-Pen')came under the scrutiny of the National Marine Fisheries Ser- ROMP President Paul Nam vice (NMFS) and the California Regional ROMP s actual role Water Quality Control Board (CRWQRB). These organizations have deter- mined that erosion and sedimentation resulting from the ECdM road and trail remains uncertain. will network may have contributed to degradation of the aquatic system and may be considered a"take"of downstream steethead trout under the Endangered Spe- our involvement make a cies Act. This situation affects mountain bike access, because the MROSD difference between must mitigate the problem. decommissioning and Toward this end,Mid-Pen commissioned a Road and Trail Erosion Inventory report of ECdM from an independent consultant.The report,filed in November rerouting a trail? 2002, includes detailed recommendations to address the siltation problems. It remains to be seen how Mid-Pen and the respective regulatory agencies inter- pret and implement these recommendations. Mid-Pen has graciously included ROMP in the process, and ROMP officers ROMP's actual role remains uncertain. Will our involve- and volunteers have had an opportunity to study this report and proposal. At ment make a difference between decommissioning and the ROMP general meeting in January, NIROSD Resource Planner Matt Free- rerouting a trail?Only time will tell.We remain optimistic man gave an informative presentation concerning the report. that ROMP can play a meaningful role in helping create sustainable reroutes. In most cases where we are faced It could be months before the other shoe drops and we learn what direction with reroutes or closures, reroutes would provide better Mid-Pen will end up taking. Until then we can expect trail access status to re- traits for riding. ROMP needs the support of the riding main the same. community and will lobby for reroutes and help create the kinds of challenging trails we all desire. One of the highlights in the report's recommendations was this: "...to reduce the number of trails that might need to be closed,the District should work with local mountain bike groups to develop appropriate ways to modify existing steep-gradient, high-use mountain-bike trails in order to slow mountain-bike traffic and thus to prevent erosion. In addition, the mountain bike community should take a proactive role in maintaining and upgrading erosion control j structures on the trail system and to ensure that illegal trails are kept closed. I I Continued on next page ROMP MOUNTAIN CYCLIST INTEROFFICE MEMORANDUM March 25, 2003 TO: L. Craig Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month February Year 2003 VIOLATIONS CITES TOTALS CRIMES TOTALS Bicycles Intimidation 1 Closed area 7 10 Poss marijuana/DUI 1 Speed 3 3 Resisting Peace Officer 3 Helmet 6 11 Night-riding 1 1 ACCIDENTSANCIDENTS Unsafe operation 0 1 Bicycle accident 0 Dogs Equestrian accident 3 Prohibited area 4 4 Hiking/running accident 1 Off-leash 4 6 Other first aid 1 Off-road vehicles 0 3 Search& Rescue 0 Closed area 0 0 Vehicle accident 1 After hours 1 13 LZ air evacuation 0 Fishing 0 0 Fire 0 Vandalism 0 1 Parking 27 32 ENFORCEMENT j Parking after hours 24 35 Parking citations 51 Dumping/littering 0 0 Other citations 26 Campfires 0 0 Written warnings 49 Camping 0 2 Arrests 0 Weapons Police assistance 0 Actual contact 0 3 Report only 0 0 MUTUAL AID Evidence of 0 1 Accident 5 Unlawful trail construction 0 2 Law enforcement 0 Motor scooter on trail 0 1 Landing zone off-site 2 Collecting plants 0 1 Search&Rescue 0 Collecting wood 0 1 Medical aid 2 SUMMARY OF SIGNIFICANT INCIDENTS 1 Rangers discovered illegal trail construction that may be in Thornewood OSP. In addition a fifteen-foot long bench-cut trail was observed on the private property side of Dennis Martin Creek. Steps were carved into the slope above the creek. The matter is being investigated to determine if this is on District land. 2 K. Miller was operating radar, standing to the side of an eight-foot wide trail at St. Joseph's Hill. A cyclist slowed to a walking speed and rode toward Miller. The cyclist made no attempt to avoid Miller and brushed him with the handlebars of the bike. The cyclist was stopped. He was upset and not cooperative. He picked up his bike and threw it to the side of the trail. K. Miller issued a written warning. The cyclist is known to staff and has been cited in the past. 7 Two visitors were observed smoking what appeared to be a marijuana cigarette at Ravenswood. B. Malone requested East Palo Alto Police to respond. The visitors drove from the area and were stopped by Malone. Two police units arrived with three officers. The driver was arrested for driving under the influence of marijuana. 8 A bicyclist whose speed was locked at 26 mph on radar was stopped and cited on the Canyon Trail in Monte Bello. In response to statements made by the violator and his past history of recurring violations of the speed limit ordinance, the citation was forwarded to the District Attorney's office, with the request that the infraction be prosecuted as a misdemeanor. 8 At Fremont Older a horse reacted to the approach of a cyclist by turning sideways and falling down. The cyclist was riding at a moderate speed. The bicyclist did not stop to check on the horse or rider. The rider reported in a phone interview that she was going to have a follow up exam on her throat, which had been struck by the horse's hoof. She requested more trail etiquette signing. B. Malone. 11 T. Lausten stopped an after hours jogger at Fremont Older. The individual fled from the preserve. A. Corriea assisted and two units from the Santa Clara County Sheriff s Dept. arrived, however all were unable to find the jogger. 16 Four people were seen down in a canyon in Purisima Creek Redwoods having a paint ball war. Three were issued written warnings and the juvenile was given a verbal warning for violating MROSD 403.1 (No firearms, traps, weapons and dangerous devices). 22 Rangers found evidence of a possible abandoned marijuana cultivation site in Long Ridge. Several planting pots were found covered with chicken wire, however there were no marijuana plants inside. 23 A. Correia was operating radar at Fremont Older near his parked truck. Two equestrians approached. The leader, an employee of Garrod's Stable, said his horse might spook. He had ridden almost the length of the truck when the horse reared and jumped, and sped south in an uncontrolled manner. The second horse followed the first one. The horses ran a quarter mile before throwing both riders at Garrod's stable. A. Correia and an intern responded and requested Saratoga Fire and AMR paramedics. Paramedics determined the leader should go to the hospital due to pain in his neck, shoulder, hip and leg, but he declined to go. The second rider was transported to Kaiser for a possible broken arm. February Vandalism 1 A chain was cut on a gate at Bear Creek to allow vehicle access (tracks observed) and two "Hazardous Area," signs were removed by cutting out squares of the fence. A second gate at Bear Creek had a lock removed and vehicle tracks were observed from the fence to a downed tree, which blocked the road. Both gates were secured. For Immediate Release: Contacts: Wednesday, March 19, 2003 (see attached list for contact info) LEGISLATORS ANNOUNCE FORESTRY REFORM PACKAGE Environmental Groups Applaud New Momentum To Make LoaOnt! More Sustainable (SACRAMENTO) --- Top state legislators have introduced bills that will reform logging practices on state and private lands in California. The legislators, as well as a coalition of statewide environmental groups, gathered Wednesday to announce the bills, and outline the package's importance to California. Senate President Pro Tern John Burton called for a forestry reform bill package this legislative session when he asked Senator Sheila Kuehl,the chair of the Senate Natural Resources and Wildlife Committee, to direct committee staff to develop policy proposals that would make logging more environmentally and economically sustainable. "I requested the Senate Natural Resources Committee to do a report on opportunities for logging reform because uncontrolled logging is turning California's forests into a disaster area," Burton said. "With the Bush administration pursuing a slew of harmful policies towards our national forests, this is the year when the California Legislature needs to step up and be a leader on forest protection." Senator Burton is carrying SB 810, a bill that requires timber operators to comply with Regional Water Quality Control Boards basin plans in order to better protect water quality. "We can't continue to allow out of control logging to destroy water quality" said Senator Burton. Assemblyman Joe Nation is the principal assembly co-author of this measure. Senators Sheila Kuehl, Byron Sher and Don Perata, and Assemblymembers Hannah-Beth Jackson, Sally Lieber, Joe Simitian and Darrell Steinberg also discussed their forestry reform bills: Continued on back side --- I Forestry Reform Package—2 Assemblymember Simitian(D-Palo Alto) introduced AB 47, which will improve information about the cumulative effects of logging. Simitian said "AB 47 simply says that we need to look at the cumulative impacts of a proposed cut before the Department of Forestry approves that cut. This is the same commonsense approach that we've used for decades to understand and manage the impacts of development. Let's take a look at the big picture. The failure to adequately analyze the cumulative impacts of logging has resulted in impairment of water quality, destruction of habitat, increased flood risk, and contamination of drinking water for rural communities." "M bill SB 557 saves the General Fund 21 million each ear, n y ( ) $ y , and creates a way to pay to improve the environmental performance of timber landowners," said Senator Sheila Kuehl. "It does this by imposing a fee amounting to a penny a board foot on purchasers of timber products, and takes some of the burden off of the industry, which is in a period of low prices. The fee will increase the cost of an average new home by only $100, but it will generate up to $75 million each year to restore watersheds and repair damage caused by historic timber operations." "Two years ago, the Legislative Analyst reported that clearcutting had become the predominant method of logging used to harvest private timberland in California," Senator Sher said of his bill, SB 217. "There is evidence that excessive rates of logging, particularly clearcutting, contributed to the flooding and landslides experienced by the north coast earlier this winter," Sher added. "Clearcutting has also become the favorite harvest method being used by the state's largest private timber company (SPI). I believe California needs to stop clearcutting of our ancient forests, and curb excessive rates of logging that cause landslides, flooding and water pollution." Assemblymember Hannah-Beth Jackson is a co-author of this bill. "We have allowed 97% of California's native forests to be cut down," said Senator Perata of his bill to ban the cutting of ancient trees, SB 754. "The least we can do is act now to protect what little remains." "Bipartisan cooperation,public participation and scientific input led to the development of the Sierra Nevada Conservation Framework. The Bush Administration should not undo this decade long-effort that once implemented will reduce the risk of fire while protecting our magnificent forests," said Assemblymember Hannah-Beth Jackson, Chair of the Assembly Natural Resources Committee, of her resolution, AJR 11. Continued on back side --- Forestry Reform Package—3 "Preserving forests for the enjoyment of future generations is a priority for Californians, yet the state continues to use taxpayer funds to purchase old-growth wood,jeopardizing some of our most beautiful natural resources and critical habitat," Assemblymember Steinberg said of his bill, AB 466, which would ensure that state agencies do not purchase wood or wood products made from ancient trees. "Reclaimed and sustainably managed wood can meet the state's construction needs. There's no reason to use public money to fund destruction of ancient forests." "I'm pleased to be carrying AB 561, sponsored by the Defenders of Wildlife," said Assemblymember Lieber. "In response to public concern about excessive clearcutting and damage to wildlife and water quality, the timber industry is increasingly pursuing the concept of variable retention. Unfortunately, variable retention is a name without a definition. My bill would direct the Board of Forestry to define the term in a way that helps retain important habitat for wildlife." Environmental advocates applauded the legislators for their leadership in protecting California's forests and watersheds. Defenders of Wildlife, Environment California, Planning and Conservation League, and Sierra Club California are working as a coalition to support the legislative reforms announced by the legislators. " It's been a long time since we've seen this kind of momentum for protecting our forests in Sacramento," said Susannah Churchill, Environmental Preservation Advocate for Environment California.