HomeMy Public PortalAbout20030409 - Agendas Packet - Board of Directors (BOD) - 03-08 Regional Open . ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-08
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
5:00 P.M.
Wednesday,April 9,2003
330 Distel Circle
Los Altos, California
AGENDA*
Please Note: 5:00 p.m. Closed Session Special Meeting Start Time
7:30 p.m. Regular Meeting Start Time
5:00 ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT—CLOSED SESSION
The Closed Session will begin at 5:00 p.m. At the conclusion of the Closed Session,the Board will
adjourn the Special Meeting Closed Session to the Regular Meeting,and,at the conclusion of the
Regular Meeting,the Board may reconvene the Special Meeting Closed Session.
i
1. Conference with Labor Ne ot�; iator,Government Code Section 54957.6
Agency Negotiators iators—Fran Buchanan, IEDA,John Escobar,Sally Thielfoldt,John Maciel
Employee Organization—S.E.I.U. LOCAL 715
2. Conference with Labor Negotiator—Government Code Section 54957.E
Agency Negotiators—L. Craig Britton, John Escobar, Sally Thielfoldt
Non-represented Employees—Office, Supervisory and Management Employees
3. Conference with Lejzal Counsel—Anticipated Litigation
Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(b) -one
potential case
7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL
OPEN SPACE DISTRICT
** ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA—N.Hanko
ADOPTION OF CONSENT CALENDAR—N. Hanko
*** ADOPTION OF MINUTES
• March 12,2003
• March 26, 2003
BOARD BUSINESS
7:40* 1 Appointment of Richard Carlson and John Lloyd as Peace Officers;Adopt the Attached
Resolutions of the Board Appointing Richard Carlson and John Lloyd as Peace Officers
—33DIIi"seel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org �K! OFOREST
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Duane Little, Nonette F lanko, Larry Nassett, Kenneth C. Nitz - General Manager:L.Craig Britton
Meeting 03-08 Page 2
7:50* 2 Authorization to Renew Feral Pig Control Agreement with Rural Pig Management, Inc. for
One Year in an Amount Not to Exceed$30,100;Authorize the General Manager to Renew a
Contract with Rural Pig Management, Inc. for Feral Pig Control on District Lands for One
Year, for the Period of April 1, 2003 through March 31, 2004, in an Amount Not to Exceed
$30,100—C.Roessler
*** 3 Authorization to Contract with Columbia Printing for Printing Services for Fiscal Year
2003-2004 with an Option to Extend the Contract for Fiscal Year 2004-2005;Authorize the
General Manager to Enter Into a Contract for Printing Services with Columbia Printing for
Fiscal Year 2003-2004 for an Amount Not to Exceed$134,450,With the Option to Extend
the Contract to Fiscal Year 2004-2005 Subject to Further Board Approval—K.Webb
*** 4 Authorization to Contract with Design Concepts for Graphic Design Services for Fiscal
Year 2003-2004 with an Option to Extend the Contract for Fiscal Year 2004-2005;
Authorize the General Manager to Enter Into a Contract for Graphic Design Services with
Design Concepts for Fiscal Year 2003-2004 For an Amount Not to Exceed$37,500,With
the Option to Extend the Contract to Fiscal Year 2004-2005 Subject to Further Board
Approval—K.Webb
8:00* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of
District Directors and Staff.
*** REVISED CLAIMS
8:15* ADJOURNMENT
* Times are estimated and items may appear earlier or later than listed. Agenda is subject to change
of order.
** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each
item is considered by the Board of Directors. You may address the Board concerning other matters
during Oral Communications. Each speaker will ordinarily be limited to three minutes.
Alternately,you may comment to the Board by a written communication, which the Board
appreciates.
*** All items on the consent calendar may be approved without discussion by one motion. Board
members, the General Manager, and members of the public may request that an item be removed
from the Consent Calendar during consideration of the Consent Calendar.
In compliance with the Americans with Disabilities Act,if you need assistance to participate in this
meeting,please contact the District Clerk at(650)691-1200. Notification 48 hours prior to the
meeting will enable the District to make reasonable arrangements to ensure accessibility to this
meeting.
Regional _' ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
I
Meeting 03-06
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
March 12, 2003
I
MINUTES
SPECIAL MEETING
I. ROLL CALL
President Nonette Hanko called the meeting to order at 7:05 p.m.
Members Present: Jed Cyr, Larry Hassett, Deane Little, Pete Siemens, and Nonette
Hanko
Members Absent: Mary Davey and Ken Nitz
Staff Present: Craig Britton, Sue Schectman, John Maciel, John Escobar, Sally
Thielfoldt, and Fran Buchanan, IEDA
H. CLOSED SESSION
N. Hanko stated that the Board would adjourn to Closed Session to discuss Closed
Session Agenda Item 1.
I
The Board recessed to Closed Session at 7:06 p.m. and the Closed Session commenced at
7:06 p.m. The Board concluded the Closed Session at 7:25 p.m.
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REGULAR MEETING
III. N. Hanko called the Regular Meeting to order at 7:30 p.m. She announced that the
Board had discussed Closed Session Agenda Item 1 in Closed Session and that no
reportable actions had taken place.
Additional Staff Present: Matt Freeman, Mike Foster, Mike Williams, Tom Fischer,
Carl Oosterman, and Del Woods
IV. ORAL COMMUNICATIONS—There were none.
V. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. L. Hassett seconded and
the motion passed 5 to 0.
330 Distel Circle # Los Altos, CA 94022-1404 - Phone:650-691-i 200
Fax: 650-691-0485 - E-mail: mrosd@openspace.org - web site:www.openspace.org
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko, Larry Hassett, Kenneth C.Nitz « Genera(Manager:L.Craig Britton
Meeting 03-06 Page 2
VI. ADOPTION OF CONSENT CALENDAR
Motion: J. Cyr moved that the Board adopt the Consent Calendar, including
minutes of the January 29, 2003 Special and Regular Meeting; and
Revised Claims 03-05. P. Siemens seconded the motion.
Discussion: C. Britton noted corrections to the January 29 Minutes as follows: Page 9,
next to the last line, T. Carlson should be K. Carlson.
Page 10,just prior to the motion for agenda item 6, add, "C. Britton said
that if the language for 5561 was different it would require returning to the
Board."
Vote: The motion passed 5 to 0.
VII. BOARD BUSINESS
A. Agenda Item No. 1a—Initial Presentation of the District's Budget for Fiscal Year
2003-2004;Review the Proposed District Budget for the 2003-2004 Fiscal Year;
The Proposed District Budget for the 2003-2004 Fiscal Year and the Report and
Recommendations of the Administration and Budget Committee will be Presented
at the Board's March 26, 2003 Regular Meeting for Final Consideration and
Adoption—(Report R-03-27).
C. Britton provided an overview of the budget. He talked about the State budget,
notingthat staff have been very careful about budgeting because of the eater
ry g g greater
possibility of losing money to the State this year. He said the proposed budget
does not include an cost of living adjustments for staff.
Y g J
PLANNING DEPARTMENT
i
M. Freeman presented the report and said that the 28% budget growth was
primarily due to increases in the capital improvement projects. He said that in
addition to submission of the application to LAFCo for the coastal annexation,
they anticipate two master planning projects, three key staff facility construction
projects he described, and eight very important public access improvement
projects. He said $30,000 had been budgeted to respond to emerging resource
issues.
I
OPERATIONS DEPARTMENT
J. Maciel outlined the budget and said it was up '/2 percent. He talked about
resource management and fixed assets.
J. Maciel explained why the grazing management plan for Big Dipper was in the
Operations budget. He outlined where the additional resource management
budget would go.
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I
Meeting 03-06 Page 3
PUBLIC AFFAIRS DEPARTMENT
C. Oosterman presented the report.
C. Britton answered questions regarding the budget for the district book, which is
at $100,000.
C. Britton noted that the District would recover the District's publication costs if
all the books were sold. He added that the original estimated cost was $80,000. It
would cost more if more copies are printed. Staff has the text and are negotiating
with the publisher. He said staff would bring back a more clear picture at the
second reading of the budget and that staff will do what they can about the names
of the District's founders being included in the book.
ADMINISTRATION
S. Thielfoldt presented the report. She said the new human resources data system
is up and running and staff is very pleased with its performance. Staff has been
able to streamline a number of tasks.
OPEN SPACE ACQUISITION DEPARTMENT
M. Williams was available to answer questions. He talked about how staff will
try to recover costs related to encroachment problems.
C. Britton said the Board would see the final budget at the next meeting on March
26, 2003.
B. Agenda Item No. lb- Controller's Report on the Proposed Fiscal Year 2003-
2004 Budget —(Report R-03-39
M. Foster presented the report including a ten-year cash flow projection.
C. Britton noted that any grants are going directly to escrow and are no longer
counted as income.
Motion: L. Hassett moved that the Board accept the Controller's report on
the District's proposed fiscal year 2003-2004 Budget. P. Siemens
seconded the motion. The motion passed 5 to 0.
2-Pro Addition of the Hunt Pro a to Bear Creek
Agenda Item No. Proposed
C. e
I
g � P rtY
Redwoods Open Space Preserve;Determine that the Recommended Actions are
Categorically Exempt from the California Environmental Quality Act as Set Out
in this Resort, Adopt the Attached Resolution Authorizing Purchase of the Hunt
Property; Adopt the Attached Resolution Authorizing Issuance of the Promissory
Note for the Hunt Property Acquisition,• Tentatively Adopt the Preliminary Use
i
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Meeting 03-06 Page 4
and Management Plan Recommendations Contained in this Report and Naming
the Property as an Addition to Bear Creek Redwoods Open Space Preserve;
Indicate your intention to Dedicate the Property as Public Open Space—&eport
R-03-28 .
I
C. Britton introduced the item and talked about the notification of property
owners.
D. Woods reported on how the property fits in with land the District already owns
and pointed out some important attributes.
T. Fischer outlined the terms and conditions of the purchase. He explained why
the road was purchased in fee instead of being an easement. He said that the field
staff area supervisor had looked at the trails and had commented that it looked
like the drainage was done very well. He said the mutual water company tank is
on a permanent easement.
S. Schectman advised the Board that if the Board is interested in this transaction
she recommended that they vote tonight, as the offer expires at midnight. She
pointed out that the purchase agreement states that the District is aware of the
road maintenance agreement for Brush Road, agrees to take subject to it, and will
contribute to road maintenance and assessment as any other private property
owner. She added that the Hunt use permit is valid for the life of Mr. and Mrs.
Hunt, not in perpetuity.
Kurt Anslinger, 21105 Old Well Road, Los Gatos, said his major concern is that
this is a private road and will be maintained as private road. He thought this was
a great parcel and said the wildlife is incredible. He said there are nesting sites
for eagles. He said he did not want a staging area on Old Well Road. Another
concern was that the road be used by vehicles identifiable as open space district
vehicles. He talked about the recorded easement behind his property.
Bob Burke, 21103 Old Well Road, Los Gatos, said he did not receive notification
of the meeting. He encouraged the Board to vote yes. He said he was
representing the mutual water company and himself. The water company needs
to access the property occasionally. He was also concerned about traffic.
Michael McNamara, 21105 Brush Road, Los Gatos, said he wants to protect their
easement to the water tank. He said the road cannot handle lots of traffic or large
trucks. He expressed concern regarding the spring house located on Bear Creek
Redwoods and said he hoped development of the trails would not impact the
watershed.
K. Anslinger talked about the history of the road and the fact that the residences
are on a former Steinbeck Estate. M. McNamara said his house was built by John
Steinbeck.
I
Meeting 03-06 Page 5
C. Britton clarified that the District has purchased property with private roads in
the past and has always respected that. He said staff will meet with the road
groups to make sure the District pays its fair share.
T. Fischer said staff is aware of all the easements and they are called landscape
easements in the documents.
N. Hanko asked staff to arrange tours of the property for Board members.
L. Hassett responded to the neighbors who had expressed concerns. He said his
situation is almost identical to theirs. The relationship with the District for all
neighbors has been extremely good. He said there was far less traffic than they
anticipated. One of the things beneficial to them was participation in the master
planning process of the preserve they border.
The people in the audience informed the Board that some neighbors are using the
trails on the property with ATV's with permission.
C. Britton said some of the use decisions would be made as part of the master
plan. T. Fischer repeated that initially the only access would be by the permit
with the Hunts which allows one four-wheel drive vehicle.
Regarding neighbor permits for hiking, D. Woods said there had been problems
with uses being permitted, then having trouble changing them. He said it helps
the planning process if they can start fresh.
C. Britton suggested neighbor permits for hiking only. Board Members agreed.
C. Britton noted that staff may end up closing some trails.
L. Hassett said that while he supported the acquisition, he was concerned
regarding notification of neighbors. He said it may be inappropriate not to notify
every neighbor, even if the District is in litigation with them. C. Britton talked
about the notification policy.
J. Cyr said he wanted staff to have time to plan, but in this case neighbors' use of
property was with the permission and knowledge of the owners and they should
maintain that pattern.
K. Anslinger said that Brush Road had been oiled in the past, but no roads or trails
on the property were oiled.
Motion: J. Cyr moved that the Board determine that the recommended
actions are categorically exempt from the California
Environmental Quality Act as set out in the staff report; adopt
Resolution No. 03-08, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Authorizing
Execution of the Property Agreement, Authorizing Officer to
Meeting 03-06 Page 6
Execute Certificate of Acceptance of Grant to District and
Authorizing General Manager to Execute Any and All Other
Documents Necessary or Appropriate to Closing of the Transaction
(Bear Creek Redwoods Open Space Preserve—Lands of Hunt);
adopt Resolution No. 03-09, Resolution of the Board of Directors
of the Midpeninsula Regional Open Space District Providing for
the Issuance and Delivery of the Midpeninsula Regional Open
Space District 2003 Promissory Note; tentatively adopt the
Preliminary Use and Management Plan recommendation contained
in the report, including naming the property as an addition to Bear
Creek Redwoods Open Space Preserve; and indicate their intention
to dedicate the property as public open space. D. Little seconded
the motion.
Amendment: S. Schectman clarified that the Board's intention was to work with
the neighbors regarding permit access. Staff would look at
whether the permit system for Bear Creek provides a separate
process for neighborhood access. She said staff is hearing
direction of the Board for a pedestrian permit process for neighbors
only, individually, and hiking only. C. Britton said the Use and
Management recommendation regarding public access could be
amended to add the words, "and a neighborhood permit for hiking
purposes only." The maker of the motion concurred with that
amendment.
Vote: The motion passed 5 to 0.
C. Britton congratulated T. Fischer's work on this acquisition.
VIH. INFORMATIONAL REPORTS
P. Siemens talked about his hike around Horseshoe Lake. He and his wife met District
open space technicians who were supervising a group from the Morgan Center.
J. Cyr had an article from VIA magazine entitled"Head for the Hills" that talked about
East Bay parks.
L. Hassett: 1. He attended the Dumbarton Access Committee meeting last week. He
talked about the discussion that took place at the meeting. 2. He gave a talk and
PowerPoint presentation on the coastal expansion at a Kiwanis meeting.
N. Hanko: 1. She had an invitation to Don Weiden's retirement party on June 11. She
hoped the Board would be represented. 2. She said she took the letter she and C.
Woodbury worked on to the county planning commission meeting regarding Stanford
zoning. She had learned that the Palo Alto planning commission got that letter and
1
Meeting 03-06 Page 7
supported the District's recommendations. She said she would meet next week with the
county planner.
L. Hassett: 3. He had a phone call from Doug Winslow saying he had taken a job with
Sally Lieber and offering his help.
C. Britton: 1. He said there was information in the clippings about the San Mateo
County agricultural summit. He thought it was good. N. Hanko and P. Siemens also
attended. P. Siemens commented that some of the value of the meeting was getting to
meet the people again. N. Hanko agreed that there was value in having new connections.
2. The FYIs included a letter regarding the $30,000 grant from the Community
Foundation of Silicon Valley toward the master plan of Sierra Azul. 3. He reminded the
Board that a woman named Lois Nelson left the District a gift from her estate. They are
trying to find out more about her. There may be a way they can recognize her for her
gift, such as naming a trail for her. 4. He had a letter from Avenidas who will honor N.
Hanko on May 18. S. The Special Parks District Forum in British Columbia will be June
9-13. 6. Santa Clara county gave a presentation to the planning staff regarding their
strategic plan. 7. He and S. Jensen had taken Jerry Vincent from the Corp of Engineers
to Mt. Umunhum. They got a good understanding of what is going on with the cleanup
there. He said they had a program to clean up the containerized contaminants including
transformers and underground tanks. They have money this year to complete the process
of testing the soil and filing with the Regional Water Quality Control Board. Staff will
be coming back to the Board with a permit to enter for them. He talked about other areas
they want them to test.
IX. ADJOURNMENT
At 9:34 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
i
_--_- __-- ---_
� Claims No. 03'05
Meeting 03-0
Date 0382/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
� 5305 %6.78e�85 2Mamonoia,am Coastal Annexation Consultant Study �
| 5306 g825.00 AAA Fence Co..Inc, Gate Installation&Repair'Sierra Aou|
5307 $17548 Accent&/*tech Lamination Supplies
5308 $650.00 Acme&Sons Sanitation Sanitation Services
5809 %151.13 ADT Security Services Burglar Alarm Service
� 5310 $286.22 Allied Auto Works Vehicle Service and Repairs
5311 $450.00 American Red Cmmo Emergency Response Training
5312 $500.00 American Tower Corporation Radio Repeater'Coyote Peak
5313 $3,98 AT&T Telephone Service
5314 $382J6 AT&TWireless Cellular Phone Service
5315 $413.52 Bailey's Field Equipment
| 5316 $1.335.00 Baron Welding&Iron Works,Inc. Hinge Posts
5317 $3.476.59 Big Creek Lumber Lumber-Rancho San Antonio&Bay Tree Trail �
�
5318 $248.00 B|||'s Towing&Recovery Tow Truck Fees
5319 $852.90 Biotic Resources Group Consulting Services'Old Page Mill Road Trail
5320 $331.19 C.E.B. Lega|8unke
5321 $77275 #1 CA Dept.of Fish and Game PnnnitFee-O|dPugoMiURomd
5322 $50156 Carlson,Richard Reimbursement-Academy Training |
saoa $117.09 Casansuo.wam Reimbursement-Swmoo Retrofit u Travel Expense /
5324 $372�39 Cosuo Supplies
5325 $103.00 Cougar Couriers Document Courier Service
5336 $598.00 Custom Alignment Vehicle Repair
5327 $65�00 Decatur Electronics,Inc. Radar Certification
5328 $1341 Emergency Vehicle Systems Equipment Repairs �
suun %2.790.52 Forestry Supplies,Inc. Field Supplies
5330 $1.800.00 pmyer&Laumta.Inc. Consulting Services-Old Page Mill RD8 Windy Hill
5331 $2.00 G&K Sem/ow Shop Towel Service
5332 $205.15 G.P.Sports ATV Repairs
5333 $950.90 Go,don|and Power Equipment Field Supplies&Equipment
| 5334 $1.043.00 Gary 0and&Associates, Inc. Survey o[CxyProperty
| 5335 $58.85 Gompl=r's.|nc. Uniform Supplies
5388R $e4.39 mrQas Welding Supplies
5330 $12.223.80 ### Gilroy Motorcycle Center Kawasaki-All Terrain Vehicle
5337 $145.87 Goodco Press,Inc. Printing Services'Labels �
5338 %94.31 Granite Rock Company Base Rock-8FO
5339 $253.42 Great! Printing Snmioea-Voiun*sem Newsletter
5340 $206.17 Green Waste Recovery,Inc. Garbage Service
5341 $591.08 GSA Federal Supply Service CYA Mills Creek Restoration |
5342 $2.033.38 Von8donco.Inc. Conou|VngSomicoo-BayTmo Eve|uadon'RSA �
5343 $2.250.00 |EDA.Inc. Consulting Services'Labor Relations
� 5344 $1,626.87 Inner Space Engineering Corporation Evidence Locker&Installation
5345 $3.002.33 Jokuby Engineering Consulting Services-VirUiniu Wi||Trail'ECDNIC
5348 $75.00 Ki{|my Pest Control,Inc, Pest Control
5347 $71020 Langley Hill Quarry Trail Restoration Material
� 5348 $256.00 Liebnx Cassidy Whitmore Legal Services
� 5349 *398.34 Lloyd,John Reimbursement'Academy Training
5350 $1.165.85 Locus Technologies Legal Services'Guadalupe River Watershed
Page,"'» �
Claims No. 03-05
Meeting 03-06
Date 03/12/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5351 $935.25 Los Altos Garbage Co. Refuse Services
5352 $45.51 MCI Long Distance Telephone Service
5353 $1,582.63 MetroMobile Communications Radio Repairs&Maintenance
5354 $503.49 Moffett Supply Company Sanitation Services
5355 $891.84 Mytoolstore.com Hammer Drill&Bits
5356 $47.46 Northern Energy,Inc. Propane Service
5357 $965.96 Orchard Supply Hardware Field Equipment&Supplies
5358 $360.57 Pacific Bell Telephone Service
5359 $4,975.75 Precise Mailing,Inc. Postage
5360 $15.28 Precision Engravers,Inc. Name Tag Engraving
5361 $35.21 R.E.Borrmann's Steel Co.,Inc. Metal Posts for Signs
5362 $450.00 Ray Budzinski Consulting Services-Big Dipper Ranch
5363 $36.13 Rayne Water Conditioner Rental
5364 $213.59 Recreational Equipment, Inc. Uniform
5365 $500.00 #2 Regional Water Quality Control Permit Fee-Old Page Mill Road
5366 $837.50 Robert Walery Consulting Services-Acquisition
5367 $2,622.40 Roy's Repair Service Vehicle Repairs&Service
5368 $419,03 San Jose Water Company Water Service
5369 $23.45 Specialty Truck Parts, Inc. Vehicle Parts
5370 $171.50 Stevens Creek Dodge Vehicle Supplies
5371 $64.17 Stevens Creek Quarry,Inc. Drain Rock-Rancho San Antonio
5372 $2,227.75 Summit Uniforms Uniform Expense
5373 $5,699.25 Sutter Equipment Co. Roller Compactor
5374 $12,743.00 ##1 Tax Collector Santa Clara Tax Defaulted-Kadluboski Property
5375 $4,265.00 ##2 Tax Collector Santa Clara Tax Defaulted-Maridon Property
5376 $606.20 The Recorder Subscription
5377 $383.06 Tires on the Go Vehicle Tires
5378 $46.06 United Parcel Service Parcel Shipping
5379 $2,466.79 United Rentals Highway Tech. Regulatory Signs&Supplies
5380 $357.54 United Rentals Northwest,Inc. Mini Excavator Rental
5381 $51.28 Verizon Pager Service
5382 $300.00 Wolfe,Roberta Recording Services
5383 $360.00 Woodbury,Cathy Reimbursement-ASLA Membership
5384 $225.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill
5385 $281.93 Workingman's Emporium Uniforms
5386 $85.46 Xpedite System,Inc. Fax Broadcast Systems Services
5387 $85.00 Zadek,Lisa Reimbursement-ARMA Membership
5389 R $63.88 Brim Tractor Company, Inc. Tractor Accessories
5390 R $122.49 Browning-Ferris Industries Refuse Services
5391 R $140.00 Ca Park&Recreation Society Annual Membership
5392 R $751.77 Cascade Fire Equipment Company Field Supplies
5393 R $9,047.54 Citation Press Printing-Spring 2003 Newsletters
5394 R $50,000.00 City of Mountain View Deer Hollow Farm Per Contract Agreement
5395 R $37.80 Foster Brothers Key Duplication,Spindle&Catch
5396 R $525.86 Greenlnfo Network Wall Maps Update
5397 R $531.09 Home Depot,Inc. Field Supplies&Equipment
5398 R $7.83 Hyster Sales Company Bobcat Equipment Parts
Page 2 of
Claims No. 03-05
Meeting 03-06
Date 03/12/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5399 R $2,025.00 Kevin Emery Builder Silva House Rental Repair
5400 R $87.68 Kinko's Printing Services
5401 R $226.24 Lausten,Tom Reimbursement-Uniform
5402 R $79.88 McKowan,Paul Reimbursement-Event Supplies
5403 R $1,321.27 Office Depot Office Supplies
5404 R $368.15 Pacific Bell Telephone Service
5405 R $257.47 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
5406 R $42.65 PhotoTime Slides
5407 R $15.05 Reed&Graham,Inc. Hey Bales for Trail Restoration
5408 R $151.56 Roessler,Cindy Reimbursement-Mileage&Field Supplies
5409 R $3,274.50 Seever,Richard DBA Rural Pig Mgmnt Pig Control Services
5410 R $943.94 Yerba Buena Nursery Plants-Rancho San Antonio
Total $167,122.56
### Expenditure to Date Exceeds
1 OK But Not 25K
##1 As Authorized by Resolution
#03-07
##2 As Authorized by Resolution
#03-06
#1 Urgent Check Issued 03/05/03
#2 Urgent Check Issued 03/05/03
Page 3 of 3
Regional Open ' ice
MIDPENINSULA REGIONAL OPEN SPADE DISTRI T
Meeting 03-0�
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
March 26, 2003
MINUTES
SPECIAL MEETING
I. ROLL CALL
President Nonette Hanko called the meeting to order at 6:05 p.m.
Members Present: Jed Cyr, Mary Davey (arrived at 6:10 p.m.), Larry Hassett, Deane
Little(arrived at 6:50 p.m.), Ken Nitz, Pete Siemens, and Nonette Hanko
Members Absent:
Staff Present: Craig Britton, Sue Schectman, Sally Thielfoldt, John Escobar, John
Maciel, and Fran Buchanan, IEDA
i
H. CLOSED SESSION
N. Hanko stated that the Board would adjourn to Closed Session to discuss Closed
Session Agenda Items 1 and 2.
The Board recessed to Closed Session at 6:05 p.m. and the Closed Session commenced at
6:05 p.m. The Board concluded the Closed Session at 7:31 p.m.
REGULAR MEETING
III, N. Hanko called the Regular Meeting to order at 7:34 p.m. She announced that the
Board had discussed Closed Session Agenda Items 1 and 2 in Closed Session, that no
reportable actions had taken place, and that the Board would reconvene in Closed Session
following the regular meeting.
Additional Staff Present: Gordon Baillie, Doug Vu, and Cathy Woodbury
IV. ORAL COMMUNICATIONS—There were none.
V. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. M. Davey seconded and
the motion passed 7 to 0.
330 Distel Circle * Los Altos, CA 94022-1404 * Phone:650-691-1200
Fax: 650-691-0485 E-mail: mrosdopenspace.org s Wets site:www.openspace.orgi �RREEr
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hasse".Kenneth C.Nitz . General Manager:L.Craig Britton
Meeting 03-07 Page 2 a
VI. ADOPTION OF CONSENT CALENDAR
D. Little removed the minutes of the February 12, 2003, Special and Regular Meeting.
Motion: M. Davey moved that the Board adopt the Consent Calendar, including
minutes of the February 26, 2003, Special and Regular Meeting, Agenda
Item 5, Annual Claims List for Fiscal Year 2003-2004; Approve the
Annual Claims List, Including Debt Service Payments for the 2003-2004
Fiscal Year; and Revised Claims 03-06. J. Cyr seconded the motion. The
motion passed 7 to 0.
VII. ADOPTION OF MINUTES
Minutes of the February 12, 2003, Special and Regular Meeting.
D. Little referred to the reworded motion for approval of Agenda Item 1 on page 8 of the
minutes. He thought the words"in this year's Action Plan" should be replaced with the
words"as soon as possible." Inasmuch as the Action Plan would be approved at this
meeting, he said the wording could remain as submitted.
Motion: D. Little moved that the Board approve the minutes of the February 12,
2003, Special and Regular Meeting. J. Cyr seconded the motion. The
motion passed 7 to 0.
VUL BOARD BUSINESS
A. Agenda Item No. la—Approval of Fiscal Year 2003-2004 Budg
Recommendations; Approve the Proposed Fiscal Year 2003-2004 Budget as
Presented in Agenda Item lb (Report R-03-34,March 26, 2003). and Adopt the
Administration and Budget Committee Recommendations Contained in This
Report—(Report R-03-33).
L. Hassett(Committee Chair), thanked Committee and staff members for their
efforts. He outlined the Committee's recommendations.
K. Nitz also commended staff, stating that everything went smoothly. He said he
thought the five-year average under the staff facilities program should be in
compliance with the $150,000 a year guideline, and that the average was not
working.
C. Britton suggested adding a fourth committee recommendation to keep a close
eye on that average.
K. Nitz proposed an amendment to review the staff facilities average and look at
either increasing the amount of money or increasing the time span.
Discussion followed regarding hiring of a Planner for Resource Management as
outlined on page 2, paragraph 1, of the report. C. Britton said the Board could
Meeting g 03-0'7 Page 3
vote to hire the position anyway in spite of the state budget. L. Hassett said he
would support that.
P. Siemens suggested looking at that position being a contract position
temporarily. J. Escobar said this could pose difficulties in hiring, as they would
not be getting a full spectrum of candidates.
L. Hassett felt it was the clear sentiment of Board that this is very high priority.
He did not think it was necessary to change the committee's recommendations.
C. Woodbury answered questions regarding the planner position they are in the
process of hiring, noting that there will be more advanced planning. She said the
position as advertised looks for a combination of skills and they have a need for
this.
P. Siemens said he saw no reason to change the budget. J. Cyr said another way
to approach it would be instead of sticking with the recommendation to wait until
the state budget is passed, go forward with it assuming they will hire that position
for the last six months of the fiscal year.
N. Hanko suggested that in the future the committee be more specific about
recommendations and iron out their problems in the committee. L. Hassett
responded that there were two issues not resolved—the state budget and union
negotiations.
C. Britton followed up, stating that the last word staff had from the Board was the
way it is recommended. M. Davey commented that she was very clear on what
the recommendations are, and she fully agreed with them.
Motion: D. Little moved that the Board direct that the words"contingent on
whether the state budget crisis will have a detrimental impact on
the District" on page 2 under Total Budget Highlights, fourth
sentence, be stricken; accept the Committee recommendations to
direct the ad hoc Board Appointee Evaluation Committee to
evaluate and review salary for the General Manager, Controller,
and Legal Counsel after the state budget is adopted; direct the
Committee to review the fiscal year 2002-2003 actual versus
projected expenditures after completion of the audit. Midway
through the fiscal year, review the fiscal year 2003-2004 Budget
and expenditure status, and meet with the Controller for a review
of the District's financial status; and review the staff facilities
average and look at either increasing the amount of money or
increasing the time span. P. Siemens seconded the motion.
Discussion: J. Escobar reminded the Board that they would have another
opportunity to visit this before they hire anyone. C. Britton noted
that the budget included step increases.
Meeting 03-07 Page 4
Vote: The motion passed 7 to 0.
B. Agenda Item No. Ib-Adoption of Budget for Fiscal Year 2003-2004, Adopt the
Attached Resolution Approving the Budget for Fiscal Year 2003-2004—(Report
R-03-341.
C. Britton reviewed the report.
M. Davey said this was the clearest and most lucid presentation she has seen. C.
Britton commended S. Thielfoldt who acknowledged the efforts of all the
department heads.
Motion: P. Siemens moved that the Board adopt Resolution No. 03-10,
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Adopting Budget for Fiscal Year 2003-2004.
K. Nitz seconded the motion. The motion passed 7 to 0.
C. Agenda Item No. 2—Adoption of the Action Plan for the Implementation of the
District's Basic Policy for Fiscal Year 2003-2004: Adopt the 2003-2004 Action
Plan for the Implementation of the Basic Policy of the Midpeninsula Regional
Open Space District—(Report R-03-35).
C. Britton said the changes requested by the Board were shown in the report.
K. Nitz referred to page 15,of the report and said the numbering of Key Projects
should be corrected
S. Thielfoldt answered questions regarding Item 12 on page 29 regarding the
database project. She said she thought they have an excellent product. She
referred to the FYI item regarding the database program. With the support of the
volunteer, they feel very positive that staff will be able to utilize the integrated
system.
G. Baillie said he thought they made the scope too wide. The problem is in
generating reports and understanding the system. He said they are now able to
produce reports.
P. Siemens suggested having written procedures. G. Baillie said they are still
using old data bases.
With regard to the seismic upgrade at Picchetti, C. Woodbury said they need
about another $100,000 in addition to grants they have. This is not in this year's
program. They anticipate doing it next year.
Motion: J. Cyr moved that the Board adopt the 2003-2004 Action Plan for
the Implementation of the Basic Policy of the Midpeninsula
Regional Open Space District. L. Hassett seconded the motion.
Meeting 03-07 Page 5
Discussion: D. Little said in looking at Resource Management program, he
thought the planning department description of the consultant
position on page 10 of the report was closer to what the Board
voted for than the description on page 27. He suggested that the
first sentence of the fifth bullet under Key Project No. 1 on page 17
of the report be changed to read, "Work with Planning Department
staff in selecting a consultant to expand the survey of District lands
for emerging problems or opportunities including locating new
stands of non-native invasive plants and incorporate the additional
survey data into existing GIS-based inventories." The maker and
seconder of the original motion agreed to the change.
Vote: The motion passed 7 to 0.
D. Agenda Item No. 3- Authorization to Execute a Contract with LFR Levine-
Fricke in an Amount Not to Exceed $62,054 for En ing, eering and Design
Consulting Services for the Demolition of a Sewage Treatment Facility and
Development of a Staging Area at Pulg_as Ridge Open Space Preserve: Authorize
the General Manager to Execute a Contract with LFR Levine-Fricke to Provide
Materials Testing and Prepare Plans and Specifications for the Proposed
Demolition of the Former Hassler Health Home Sewage Treatment Facility and
Construction of a Staging Area at Pulgas Ridge Open Space Preserve—(Report
R-03-31 D.
D. Vu.presented the report and answered questions.
Motion: M. Davey moved that the Board authorize the General Manager to
execute a contract with LFR Levine-Fricke in an amount not to
exceed $62,054 to provide materials testing and prepare plans and
specifications for the proposed demolition of the former Hassler
Health Home sewage treatment facility and construction of a
staging area at Pulgas Ridge Open Space Preserve. P. Siemens
seconded the motion.
Discussion: D. Vu said this item will come to the Use and Management
Committee. Trails will be looked at at the same time as the
demolition and construction project. K. Nitz suggested a site visit
for the Use and Management Committee. N. Hanko asked whether
there would be consideration of extending the dog area. D. Vu
said the District has retained an ecologist to study that. Part of her
work will be to give staff recommendations. He added that they
expect to go to the Use and Management Committee within 3-4
months.
Vote: The motion passed 7 to 0.
E. Agenda Item No. 4 - Authorization to Execute Contract with Graphic Arts Center
Publishing Company for Publishing,and Promotion of the District's 30th
Meeting 03-07 Page 6
Anniversary Trail Guide Book, Authorize the General Manager to Execute
Contract with Graphic Arts Center Publishing Company. in an Amount Not to
Exceed $58,600 for Publishing, Editing, and Promotional Sales of the District's
Forthcoming Book—(Report R-03-36).
C. Britton was available to answer questions.
Motion: M. Davey moved that the Board authorize the General Manager to
execute a contract with Graphic Arts Center Publishing Company,
in an amount not to exceed $58,600 for publishing, editing, and
promotional sales of the District's forthcoming book. P. Siemens
seconded the motion.
Discussion: C. Britton said the word"royalties" was not the proper word in the
next to the last line on page one of the report. He said he would
provide information on the cost per book. He said the District
would not come out ahead. The initial proposal was to recover the
cost of the publishing of the book but not the author's costs. He
thought it would cost about $30,000.
Vote: The motion passed 6 to 0 with Dir. Nitz abstaining.
IX. INFORMATIONAL REPORTS
K. Nitz: 1. He will lead a wildflower hike at Russian Ridge on April 5. 2. He talked
about his visit to the Carnegie site at Stanford. 3. He said he had just returned from
Japan and will be going to Guam. 4. He had an invitation to the West Coast Canadian
expo.
D. Little: 1. He talked about the Democratic state convention in Sacramento which he
had attended. 2. He said he understood that labor unions are lobbying Democratic
legislators to vote to open the Arctic National Wildlife Refuge to drilling. He thought
environmentalists need to be aware of this and use their influence to convince them that
this is a bad policy. 3. He said the wildflowers are coming out at Russian Ridge.
P. Siemens said he hiked to Windy Hill and noticed star thistles from last year.
J. Cyr said he and N. Hanko attended the volunteer potluck at Picchetti Winery. He
commended staff and the winery tenant.
L. Hassett: 1. He and M. Davey attended the recognition event for the Commission on
the Status of Women in San Mateo County. Lennie Roberts was honored at that event.
2. He attended the District's program at the Cuesta La Honda Community Center last
night.
M. Davey: She said there had been a celebration of Congressman Don Edwards last
Friday because of his contribution to making sure there is a wildlife refuge on the Bay.
He was recognized by the delegation from California as having been instrumental in
leading the environment movement.
Meeting 03-07 Page 7 j
N. Hanko: She talked about her meeting with Tim Heffington, a Santa Clara County
planner. She said the secretary of the ASA Committee been replaced with Carmel
Campbell. Mr. Heffington gave her a copy of the special conservation district regulations
that are going to be considered by them. She is working with C. Woodbury on a letter
which they will be taking to the April 3 meeting. She said they are still zeroing in on
viewshed.
C. Britton: 1. The FYI's contained a section from the ROMP newsletter talking about
their support for the District in El Corte de Madera. 2. The Acquisition and Enterprise
Committee will meet tomorrow at 4:00 p.m. 3. The clippings contained an article from
Sunset Magazine regarding hikes, including many on District lands. 4. There was also
an article regarding a cemetery nature area. 5. He said they expect another$250,000
from the Lois Nelson estate in addition to the $1 million they already received. He has
gotten some background on Ms. Nelson. Since she lived in Los Gatos,they will use the
$1 million as the down payment on the Hunt property. He would like to acknowledge the
gift, perhaps name a trail after her. 6. He had copies of the new Coastal Commission
brochure. 7. He went to the Jerry Merse roast in Sacramento. 8. He, J. Escobar, and C.
Woodbury also went to the La Honda Guild meeting. He said they answered lots of
questions, and he thought it was worthwhile. 9. He reported that S. Jensen is on medical
leave. 10. He asked who would be attending the Special District Forum from June 8-13.
S. Schectman: 1. There will be a coastal ad hoc committee meeting at noon tomorrow.
2. The Santa Clara Open Space Authority is in litigation over the validity of their benefit
assessment district for open space acquisition. There has been a positive court decision
in a similar case involving the Santa Monica Mountains Conservancy. She said this is a
good test case for this important concept. The key question is whether these assessments
can be used for open space acquisition.
the La Honda meeting was very good. It gave staff an
J. Escobar: 1. Hethought o e
g rY g
opportunity to bust misinformation. He talked about feedback from the meeting.
S. Thielfoldt clarified that the JPIA now does the competitive bidding process for
commercial insurance such as property and crime coverage.
J. Maciel said staff spent three days doing herbicide application at Russian Ridge.
C. Woodbury added her comments regarding the La Honda Meeting.
X. ADJOURNMENT
At 9:03 p.m., the meeting was adjourned. The Special Meeting Closed Session was
reconvened at 9:15 p.m. and adjourned at 9:39 p.m., to discuss Agenda Items 1 and 2.
No reportable action had occurred.
Roberta Wolfe
Recording Secretary
Claims No. 03-06
Meeting 03-07
Date 03/26/03
Revised
Midpeninsula Regional Open Space District
tion
# Amount Name Description
5411 $444.90 Allied Auto Works Vehicle Service and Repairs
5412 $60.00 American Red Cross Emergency Response Training/Certificates
5413 $336.77 Beck's Shoes Inc. Uniform Shoes
5414 $56.92 Beckman,Craig Reimbursement-Uniform
5415 $1,281.07 Big Creek Lumber Lumber-Deer Hollow Farm Shop,Barn&Roof
5416 $20.00 Cabala's Promotions,Inc. Field Supplies
5417 $100.11 California Water Service Company Water Service
5418 $1,178.92 Camera Club Digital Camera,Printer&Supplies
5419 $7,290.23 Carter Industries Mobile Crane&Accessories
5420 $39.15 Cascade Fire Equipment Company Field Supplies
5421 $3,377.40 Citation Press Printing-Trail Brochures
5422 $475.00 Continuing Education of the Bar Enrollment Fee-D.Simmons
5423 $1,350.00 Cotton,Shires&Assoc.,Inc. Slope Stability Study-Hanson Quarry
5424 $45.44 CSK Auto Vehicle Supplies
5425 $622.44 Cupertino Bike Shop Bicycle Supplies
5426 $247.50 Curiale Dellaverson Hirschfeld Legal Service
5427 $390.06 Emergency Vehicle Systems Equipment Repairs
5428 $1,000.00 *1 First American Title Guaranty Acquisition Deposit
5429 $68.86 Fitzsimons,Renee Reimbursement-Event Supplies
5430 $367.75 Forestry Supplies,Inc. Field Supplies
5431 $4.33 Foster Brothers Key Ring&Key Identification
5432 $84.68 G&K Service Shop Towel Service
5433 $2,015.62 Gilroy Motorcycle Center Helmets
5434 $46.81 Honda Peninsula Field Supplies
5435 $529.34 Indoff Incorporated TV Stand
5436 $7,419.32 John Deere Company Tractor Discing Accessory
5437 $166.17 Key Alt.Com Ergonomics Equipment Rental
5438 $128.61 Matthew Bender&Co.,Inc. Legal Books
5439 $54.84 MCI Long Distance Telephone Service
5440 $1,456.01 MetroMobile Communications Radio Repairs&Maintenance
5441 $691.72 Mountain View Garden Center Wood Chips-Rancho San Antonio
5442 $117.00 Mountain View Optometry Safety Glasses
5443 $225.00 National Association for Interpretation Annual Membership
5444 $10,000.00 `2 Old Republic Title Company Acquisition Deposit-Hunt
5445 $104,12 Pacific Bell Telephone Service
5446 $2,503.78 Panko Architects Architectural Service-FRO Shop Facility
5447 $834.84 PT Armor,Inc. Uniform Expense
5448 $260.00 Richard P.Carr R.P.T. Ergonomic Assessment
5449 $618.96 Roy's Repair Service Vehicle Repairs&Service
5450 $166.41 San Jose Mercury News Legal Ad.-Printing RFP
5451 $510.10 Santa Cruz County Tax Collector Chy Property Tax
5452 $286.29 Shell Oil Fuel
5453 $370.76 Skyline County Water District Water Service
5454 $190.00 State of California-DES Hazardous Material Training-D.Topley
5455 $990.50 Summit Uniforms Uniform Expense
5456 $475.53 Tadco Supply Janitorial Supplies
5457 $81.49 Turf&Industrial Equipment Co. Vehicle Supplies
5458 $46.58 Union 76 Fuel Expense
5459 $6.90 United Parcel Service Parcel Shipping
5460 $241.55 United Rentals Northwest,Inc. Equipment Rental
Page 1 of 2
i
Claims No. 03-06
Meeting 03-07
Date 03/26/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5461 $650.00 Weintraub,David District Book Authorship
5462 $520.02 West Group On-Line Legal Services
5463 $187.40 Williams,Mike Reimbursement-Mileage
5464 $62.75 Wolf Camera Film Development
5465 $600.00 Wolfe,Roberta Recording Services
5466 $421.92 Woods,Del Reimbursement-Mileage
5467 $153.55 Workingman's Emporium Uniforms
5468 R $336.03 AT&T Wireless Cellular Phone Service
5469 R $2,899.10 BNY Western Trust Company Note Paying Agent Fees-1995 Notes
5470 R $104.08 Butler's Uniforms Uniform Expense
5471 R $75.88 California Water Service Company Water Service
5472 R $230.00 Camino Medical Group Medical Services
5473 R $224.87 Cole Supply Co.,Inc. Janitorial Supplies
5474 R $2,500.00 Correia-Xavier Historic Pichetti Winery Appraisal
5475 R $125.00 Costco Membership
5476 R $6,706.75 Design Concepts Brochures&2003 Spring Newsletter
5477 R $1,360.00 Driver Alliant Insurance Insurance
5478 R $157.97 Escobar,John Reimbursement-Mileage&NRPA Membership
5479 R $80.95 Federal Express Express Mailing
5480 R $180.33 Grainger,Inc. Field Supplies
5481 R $447.30 Great! Printing Services-Maps
5482 R $3,464.00 Ian Geddes Tree Care,Inc. Prune Large Bay Tree
5483 R $3,378.04 John Deere Company Machinery
5484 R $3,715.58 Kier&Wright Civil Eng.&Surveyors,Inc. Consulting Services-Thompson Road/Bear Creek Road
5485 R $118.57 MegaPath Networks Internet Connection-DSL Line FFO
5486 R $7,500.00 Orrick,Herrington&Sutcliffe Legal Services
5487 R $38,749.93 Peterson Tractor,Co. Mini Excavator
5488 R $509.23 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
5489 R $43.15 R.E.Borrmann's Steel Co.,Inc. Metal Posts for Signs
5490 R $137.50 Redwood Mechanical&Plumbing Co. Furnace Repair-Gas Leak
5491 R $15.11 Robert's Hardware Field Supplies
5492 R $852.23 Roy's Repair Service Vehicle Repairs&Service
5493 R $51.93 San Mateo County Times Subscription
5494 R $214.00 Summit Uniforms Uniform Expense
5495 R $200.00 Systems for Public Safety Recruitment-Background Research
5496 R $9.69 Tadco Supply Janitorial Supplies
5497 R $45.00 Topley,David Reimbursement-CAPPO Membership
5498R $1,004.26 West Group On-Line Legal Services
Total $128,211.90
`1 Urgent Check Issued 03/14/03
'2 Urgent Check Issued 03/13/03
Page 2 of 2
Regional Operif, ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-03-37
Meeting 03-08
April 9, 2003
AGENDA ITEM 1
AGENDA ITEM
Appointment of Richard Carlson and John Lloyd as Peace Officers
GENERAL MANAGER'S RECOMMENDATION
Adopt the attached Resolutions of the and appointing chard Carlson and Lloyd as
peace officers.
DISCUSSION
At your meeting of January 14, 1976, you decided that District rangers should be appointed as
peace officers as outlined under Section 830.31(b) of the Penal Code of the State of California
(see Report R-76-2).
Richard Carlson and John Lloyd have met the necessary Penal Code requirements to qualify
them for appointment. The passage of the attached Resolutions will complete the appointment
process.
Prepared by:
Gordon Baillie, Management Analyst
Contact person:
Same as above
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site: www.openspace.org
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C.Nitz • General Manager:L.Craig Britton
i
RESOLUTION NO. 03-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPOINTING PEACE OFFICER
The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as
follows:
The following person is hereby designated as a peace officer of the Midpeninsula
Regional Open Space District pursuant to Section 830.31(b)of the Penal Code of the
State of California, to enforce the Midpeninsula Regional Open Space District Land
Use Regulations and those state and local regulations related to the protection and
safe use of District land, enforcement of which is specifically authorized by the
District:
Richard Carlson
RESOLUTION NO. 03-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPOINTING PEACE OFFICER
The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as
follows:
The following person is hereby designated as a peace officer of the Midpeninsula
Regional Open Space District pursuant to Section 830.31(b)of the Penal Code of the
State of California, to enforce the Midpeninsula Regional Open Space District Land
Use Regulations and those state and local regulations related to the protection and
safe use of District land, enforcement of which is specifically authorized by the
District:
John Lloyd
Regional Open S, ice
R-03-40 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 03-08
Apri19, 2003
AGENDA ITEM 2
AGENDA ITEM
Authorization to Renew Feral Pig Control Agreement with Rural Pig Management, Inc. for One
Year in an Amount Not to Exceed $30,100
GENERAL MANAGER'S RECOMMEND N
Authorize General Manager to renew a contract with Rural Pig ement, Inc. for fera pig
control on District lands for one year, for the period of April 1, 2003 through March 31, 2004, in
an amount not to exceed $30,100.
BACKGROUND
To date, the following actions have been taken regarding the feral pig control program:
• August 2000—Board authorized hiring of a professional contractor to implement the first
year of a trial three-year feral pig control program in the South Skyline Area(see Report
R-00-102). Contract awarded to Rural Pig Management, Inc. and 105 pigs were trapped
for a total cost of$16,200 over a six-month period.
• February 2001 - contract awarded to Rural Pig Management, Inc. to continue trapping in
fiscal year 2001-2002 (see Report R-02-01). In that year, 150 pigs were trapped for a
total annual cost of$34,500.
• March 2002 - contract awarded to Rural Pig Management to continue trapping for fiscal
year 2002-2003. Contract was revised to a rate of$59/hour, and included a provision for
renewing the contract for an additional year with the same terms and rate. In that year
(April 2002 through March 2003), 17 pigs were trapped for a total annual cost of
$33,000.
• Over the past 2'/2 years, 272 pigs have been trapped at a total cost of$83,651, or
$307/pig.
The decreased number of pigs trapped, along with decreased sightings of pigs and reduced
amount of rooting, indicates that the program has successfully reduced the feral pig population in
the South Skyline area. As a result, we have gradually decreased the amount of time spent by the
pig trapper. However, because pig populations can increase rapidly under favorable conditions,
and pigs can migrate from surrounding areas, a maintenance level of control needs to continue.
Feral pig populations have the potential to double every year. Under ideal conditions, in the
central coast area(from Santa Barbara to San Mateo), feral pigs can breed at the age of 6 months,
producing 1-2 litters per year of up to 10 piglets per litter.
This year, District patrol staff will assist with monitoring of the traps and pig activity to reduce
the time required by the professional contractor. The contractor will still be solely responsible
for dispatching and disposing any trapped pigs.
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site: www.openspace.org ® "
Board of Directors: Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett, Kenneth C.Nitz • General Manager:L.Craig Britton
R-03-40 Page 2
Staff has also been coordinating with other land management agencies (State Parks, San Mateo
and Santa Clara County Parks, and San Francisco Water Department) and the California
Department of Fish and Game regarding feral pig control on a regional level. In the past year,
we have provided information to the Town of Woodside and a private property owner adjacent to
Monte Bello Open Space Preserve who have subsequently trapped pigs damaging their
properties.
CEQA DETERMINATION
The District concludes that this project is categorically exempt from CEQA(the California
Environmental Quality Act) under the CEQA Guideline Section 15308. This exemption applies
to actions taken by regulatory agencies under state law for the protection of the environment
where the regulatory process involves procedures for protection of the environment.
Fish and Game Code 4181 permits any owner of land that is being damaged or in danger of
being damaged by feral pigs to apply to the Department of Fish and Game for a permit to take
and dispose of the mammals under regulations adopted by the commission. The Department of
Fish and Game has adopted a comprehensive set of administrative regulations (set out in Title 14
of the California Code of Regulations) that regulates the trapping, depredation and disposal of
feral pigs. The adoption of these regulations was subject to environmental review as required by
CEQA. The MOU by and between the DFG and the District identifies actions appropriate for
feral pig control specific to District-owned lands in accordance with these regulations. The
MOU may be terminated if any conditions are violated.
PUBLIC NOTIFICATION
An agenda of this Board meeting was mailed to adjoining and neighboring property owners of
the South Skyline area, and organizations and agencies interested in feral pig control.
Prepared by:
Cindy Roessler, Resource Management Specialist
Contact person:
Same as above
Regional Open S. ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-03-38
Meeting 03-08
April 9, 2003
AGENDA ITEM 3
AGENDA ITEM
Authorization to Contract with Columbia Printing for Printin ervices f Fiscal Year 2003-2004, with
an Option to Extend the Contract for Fiscal Year 2004-2005
GENERAL MANAGER'S RECOMMENDATI
Authorize the General Manager to enter into a contract for printing services with Columbia Printing for
fiscal year 2003-2004 for an amount not to exceed$134,450,with the option to extend the contract to
fiscal year 2004-2005 subject to further Board approval.
DISCUSSION
District staff solicited requests for proposals for printing services this spring, and received 20 proposals.
Printing firms were asked to provide cost estimates for completion of a sample District printing project
(including prep,proof, film, special bindery set-up,handling and shipping charges). The printing firms
submitted both job and per-unit costs for production of the newsletter.They were also asked to submit
their expected production times,work samples,references, and information regarding their general
background and qualifications.They were asked to include experience working with government
agencies and land conservation and/or environmental organizations. The printing firms were also asked
to base their costs upon procurement and use of papers and inks meeting District environmental
standards.
Amon the 20 proposals received cost estimates for the first sample project(printing of the District's
g p p � P P J (p g
quarterly newsletter)ranged from$0.306 cents per unit to $0.6448 (which equals $5,049 to$10,639) for
the entire printing of a newsletter to go to the District's current mailing list(approximately 16,500
names). The cost to produce a number of newsletters sufficient to also mail to San Mateo County coastal
residents(approximately 30,000 names, includes the District's mailing list)ranged from$8,550 to
$16,495.
District staff asked the printers who submitted the seven lowest bids, and who also met other elements of
the evaluation criteria listed above, to provide cost estimates for an additional sample project(printing of
the District's trail brochures). Cost estimates for this project ranged from$8,612 to$14,013 for the
printing of six trail brochures at varying quantities. Staff checked references and further compared
customer services.
The proposal from Columbia Printing, a Sunnyvale-based company, which has 12 years of experience,
contained relevant work samples,including a variety of newsletters,programs,and folders. Many of the
samples submitted contained recycled paper and soy-based inks, demonstrating experience using paper
stocks and ink that meet District environmental standards. In addition, Columbia Printing has a notable
recycling process in place that addresses recycling of chemicals,aluminum plates, and paper used in the
printing process. Columbia Printing has also had work experience with similar land conservation and
i 330 Distel Circle • Los Altos,CA 94022-1404 - Phone:650-691-1200
I Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org 5r
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz - General Manager:L.Craig Britton
R-03-38 Page 2
government agencies. The Columbia Printing proposal also included a highly competitive cost estimate
for the sample projects ($5,445 for the printing of the newsletter to go to the District's mailing list;
$9,113 to go to San Mateo County coastal residents in addition to the District's mailing list; $12,999 for
the printing of the trail brochures).
Of the proposals received that contained high quality samples, Columbia Printing submitted the second
lowest total cost estimate(includes printing of the newsletters and the trail brochures). Although
Columbia Printing's cost estimate is slightly higher than the lowest total cost estimate(difference of
$365), the firm has greater experience using environmentally friendly products, such as papers and inks,
has the most thorough recycling process for waste generated from the printing process,and has the most
experience working with similar land conservation agencies.
Based upon cost, quality, and performance criteria, staff recommends contracting with Columbia Printing
for fiscal year 2003-2004 for an amount not to exceed$134,450,with the option to extend the contract,
subject to further Board approval, for fiscal year 2004-2005.
Prepared by:
Kristi Webb, Public Affairs Specialist
Contact person:
Same as above
Regional Open S. ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-03-39
Meeting 03-08
April 9, 2003
AGENDA ITEM 4
AGENDA ITEM
Authorization to Contract with Design Concepts for Graphic ign Services for Fiscal Year 2003-2004,
with an Option to Extend the Contract for Fiscal Year 2004- 005
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to enter into a contract for graphic design services with Design Concepts
for fiscal year 2003-2004 for an amount not to exceed$37,500,with the option to extend the contract to
fiscal year 2004-2005 subject to further Board approval.
DISCUSSION
District staff solicited requests for proposals for graphic design services this spring,and received four
high quality,professionally completed proposals. Design firms were asked to provide cost estimates for
completion of sample District projects and to advise of their hourly rates.They were also asked to submit
work samples,references, and information regarding their general background and qualifications,
including experience with government agencies and land conservation and/or environmental
organizations.
Among the proposals received,cost estimates for a key sample project(design of the District's quarterly
newsletter)ranged from$2,647 to$14,800. Hourly rates ranged from$55 to $175.
District staff asked the designers who submitted the two lowest bids,and who also met other elements of
the evaluation criteria listed above,to provide cost estimates for an additional sample project(design of
the District's trail brochures). Cost estimates for this project ranged from$270 to$916(for a simple
design)to $740 to $2,347 (for a complex design). Staff checked references and further compared
customer services.
A proposal came from Design Concepts, a Mountain View-based company,with 20 years of experience
and with which the District has prior experience.The Design Concepts proposal included a variety of
work samples demonstrating an ability to design to District standards and aesthetic; superlative letters of
reference from a varied clientele; work experience with the District and similar organizations and
agencies; and a competitive hourly rate($60-$65), a competitive rate for design of the District's quarterly
newsletter($2,730), and an extremely competitive rate for design of the District's trail brochures($270 -
$740).
The quality of this proposal indicates that Design Concepts would deliver professional graphic design
services at an excellent value. Design Concepts has also demonstrated the highest level of customer
service,responding to unusual and urgent service needs in a creative and timely manner, and provided
rapid turnaround,while consistently ensuring attention to detail.
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485• E-mail: mrosd®openspace.org • Web site:www.openspace.org tg4� O zz,
Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz 9 General Manager:L.Craig Britton
R-03-39 Page 2
Based upon cost,quality,performance criteria, staff recommends contracting with Design Concepts for
fiscal year 2003-2004 for an amount not to exceed$37,500, with the option to extend the contract,
subject to further Board approval, for fiscal year 2004-2005.
Prepared by:
Kristi Webb,Public Affairs Specialist
Contact person:
Same as above
Claims No. O3-O
Meeting 03-0
Date 04/09/03
Revised |
|
MidpeninsuUa Regional Open Space District
# Amount Name Description
5488 $366.52 Acme&Sons Sanitation Sanitation Services
5500 $365.60 ADT Security Services Burglar Alarm Service
5501 %252.57 All Premium Promotional Products Volunteer Supplies
5502 *1.409.09 Allied Auto Works Vehicle Service and Repairs
5503 $63J5 American Red Cross Emergency Response Training/Certificates&Books
5504 $500.00 American Tower Corporation Radio Repeater'Coyote Peak
5505 $75.00 ARA Northern News Recruitment Advertisement
aaVV $1.837.20 Barg Coffin Lewis&Trapp Legal Services'Guadalupe Watershed
5507 $161.90 Barron Park Supply Co..Inc. Plumbing Supplies �
5508 $7.914.00 Bay Area Asphalt&Cement Works,Inc. Pave Pheasant Road'Rancho de Guadalupe Area
5509 $80.00 BeauQx.Janet Roimbumomnnt-MembomhipDumn
5510 $259.17 Beckman,Craig Roimbumoment-Undhnn
5511 $82.55 O.E.B. Loga|8noks
5512 $3.270.00 California Conservation Corps Watershed Repair'Bear Creek Redwoods �
� 5513 $80.00 Clark Pest Control Pest Control !
5514 $290.00 Clean Sweep Services Sweep County Park Lots
5515 $655.60 Comp USA,Inc. Epson Printer Supplies
5516 $78.36 Correia,Anthony Reimbursement'Uniform |
|
5517 $540.28 Cootco Supplies
5510 $5624 Davison,Steve Reimbursement'Uniform
5519 $/.830.00 Diane L Renshaw Consulting Ecologist Consulting Services-Pu|gaa Ridge Trails
5520 $172.77 Dorfman Pacific Field Supplies �
� 5521 $1.041.25 EGR| GIs Maintenance
� 5522 $457.75 Exponem Telephone System MainL&Lease
5523 $8.037.83 FingBankcmnd 368.00lieininq&Cun[Exp.
79.96'|nVomm8e°ionx �
| 3103.31-Software&Computer Equipment |
| 2O42.43'Field Equip.Supp.&UnUbnnExp.
71O.37-SuboohpUono&Books
2041.06-Furniture
289.60-OffinoSuppUmo
3342O'Lnoa|Business Meeting �
| �
| 5534 $446.00 Fischer,Tom Reimuumunmnu-Mi|euge �
5525 $153.46 Fitzsimons,Renee Reimbursement-Docent&Nature Center Supplies
5526 $35.51 Foster Brothers Dead Bolt
5527 %68.40 pmeman,Matt Reimbursement-Mileage |
5528 $80.95 G&KService Shop Towel Service |
5528 $58.81 Galls Incorporated First Aid Supplies
5530 $1.804.50 Ga,Uan|and Power Equipment Field Supplies&Equipment
5531 $1.000.00 Gene Fombu'g Forest Property Aerial Photo&Timber Appraisal
Appraiser
5532 $15.736.61 General Graphics Exhibits Sign Boards'ECDMC.Windy Hill&Skyline Ridge
5533 $87.40 Ghahmmmni.Fahba Tuition Reimbursement
5534 $4.829.11 Gilpin Gomnoienoou.Inc. Cunnu|UnVGomi000-ECoM&PuhuimaCnuok
5535 $20.000.00 Graphic Arts Center Publishing PhndngDimhmEkmk-FinstofThmemsto|lmonts
� Company
�
Page,m^ �
Claims No. 03-07
Meeting 03-08
Date 04/09/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5536 $206.17 Green Waste Recovery,Inc. Garbage Service
5537 $4,510.00 Hitech Construction Management& Construction Management Service-FFO Shop Building
Design
5538 $3,314.67 JD Audio Visual Portable Audio System
5539 $378.00 Kern,Grant Reimbursement-Uniform
5540 $1,500.00 Killroy Pest Control,Inc. Pest Control
5541 $3,926.83 Lab Safety Supply Field Supplies
5542 $1,107.18 Lauriston Homeowners Association Corte Madera Bridge Repair-District Portion
5543 $300.00 Law Enforcement Psych.Services Psychological Assessment-Recruitment
5544 $178.00 *1 Le's Alterations Uniform
5545 $116.00 Le's Alterations Uniform
5546 $114.64 Los Altos Garbage Co. Refuse Services
5547 $94.78 Malone,Brian Reimbursement-Field Supply
5548 $21.06 MCI Long Distance Telephone Service
5549 $567,35 McKowan,Paul Reimbursement-Event&Volunteer Supplies
5550 $298.15 MetroMobile Communications Radio Repairs&Maintenance
5551 $367.36 Miller,Ken Tuition Reimbursement
5552 $4,887.58 Nolan,Zinn,and Associates Consulting Services-Sierra Azul&ECDMC
5553 $24,650.00 ## O'Grady Paving,Inc. Pave Skyline Field Office,Shop,&Yard
5554 $176.00 Office Team Office Temporary Help-Front Desk
5555 $6,826.00 Old Republic Title Company Title&Escrow-Big Dipper Acquisition
5556 $571.01 Pacific Water Systems Water Supplies-Enterprise Rental
5557 $129.66 Paterson,Loro Reimbursement-Uniform&Field Office Supplies
5558 $120.99 Peninsula Digital Imaging Printing-Jacques Ridge Staging Area Plans
5559 $80.00 Picchetti Winery Staff Gratuity-Annual Docent Potluck Event
5560 $23.45 Prodigy Communications Corp. Internet Connection-FFO-Last Payment
5561 $7,170.41 Rana Creek Habitat Restoration Native Grass,Wild Flower Seed,&Weed Treatment
5562 $16.67 Rancho Hardware&Garden Shop Field Supplies
5563 $64.50 Recreational Equipment,Inc. Uniform
5564 $1,000.00 Rentco Fence,Inc. Annual Fence Rental-Bear Creek Redwoods
5565 $2,963.12 Resource Strategies,Inc. Aerial Imagery-USGS Quads
5566 $1,130.00 Rhus Ridge Associates Rhus Ridge Road Repair-District Portion
5567 $693.75 Rice Trucking-Soil Farm Delivery Services
5568 $170.00 Richard P.Carr R.P.T. Ergonomic Assessment
5569 $444.96 Roessler,Cindy Reimbursement-Resource Management Supplies
5570 $1,498.48 Ross Recreation Equipment Co. Recycled Plastic Benches-Rancho San Antonio
5571 $1,491.91 Roy's Repair Service Vehicle Repairs&Service
5572 $20.68 Royal Brass Inc. Field Supply
5573 $541.60 Safety Kleen Oil Recycling&Solvent Tank
5574 $42.27 San Jose Mercury News Subscription
5575 $26.56 Sandra Large Videographer Services
5576 $227.33 Sanguinetti,David Reimbursement-Uniform
5577 $830.00 Santa Clara County-Dept.of Env. Permit-Hazardous Material Storage
Health
5578 $4,189.00 Seaver,Richard DBA Rural Pig Mgmnt Pig Control Services
Page 2 of 4
Claims No. 03-07
Meeting 03-08
Date 04/09/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5579 $1,357.28 Steven Warren Singer Christmas Tree Farm Restoration-Skyline
5580 $1,449.01 Stevens Creek Quarry,Inc. Base Rock
I
5581 $3,100.00 Strong Associates Consulting Services-EIR
5582 $492.56 Summit Uniforms Uniform Expense
5583 $107,68 Tadco Supply Janitorial Supplies
5584 $30.91 Target Specialty Products Field Supplies
5585 $5,223.50 Timothy C.Best,CEG Consulting Services-Road Assessment/ECDM&Pulgas
Ridge
5586 $5.63 United Parcel Service Parcel Shipping
5587 $2,988.13 United Rentals Highway Tech. Regulatory Signs&Supplies
5588 $758.24 United Rentals Northwest,Inc. Equipment Rental
5589 $237.50 Valley Tree Care Tree Removal-Thornewood Preserve
5590 $51.34 Verizon Pager Service
5591 $100.00 Vu,Douglas Membership Reimbursement-ASLA
5592 $1,255.32 West Coast Aggregates,Inc. Base Rock for Former Handball Court-RSA
5593 $4,247.20 Westfall Engineers,Inc. Boundary Survey-Bear Creek Redwoods
5594 $600.00 Wolfe,Roberta Recording Services
5595 $225.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill
5596 $203.10 Workingman's Emporium Uniforms
5597 R $45.11 Accent&Artech Lamination Supplies
5598 R $1,247.60 Allied Auto Works Vehicle Service and Repairs
5599 R $73.80 ANG Newspapers Legal Advertisement
5600 R $28.66 AT&T Telephone Service
5601 R $5,521.98 Big Creek Lumber Lumber-Ham&Paulin Property
5602 R $192.97 Carter Industries Truck Parts
5603 R $408.45 Cascade Fire Equipment Company Field Supplies
5604 R $338.28 Costanoa Coastal Tour Meeting Expense
5605 R $87,09 G&K Service Shop Towel Service
5606 R $68.52 Goodco Press Inc. Business Cards
5607 R $2,546.30 Home Depot,Inc. Field Supplies&Equipment
5608 R $2,000.56 HortScience,Inc. Consulting Services-Bay Tree Evaluation-RSA
5609 R $1,367.36 Indoff Incorporated Furniture
5610 R $78.68 Langley Hill Quarry Rock for Silva Resident Driveway
5611 R $346.61 Los Altos Garbage Co. Refuse Services
5612 R $862.50 Orchard Supply Hardware Field Equipment&Supplies
5613 R $162.40 Pacific Bell Telephone Service
5614 R $345.29 Panko Architects Architectural Service-FRO Shop Facility
Peterson Tractor,5615 R $1 769.89 eterso ,Co. Mini Excavator
5616 R $370.67 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
5617 R $1,000.00 Public Employee's Retirement System Actuarial Studies
5618 R $525.53 Ray L.Hellwig Services,Co.,Inc. HVAC Maintenance-Admin.Office&Tenant Space
5619 R $36.13 Rayne Water Conditioner Rental
5620 R $3,000.00 Reserve Account Postage-Postage Meter
Page 3 of 4
Claims No. 03-07
Meeting 03-08
Date 04/09/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
5621 R $855.00 Rich Voss Trucking,Inc. Base Rock Delivery Charges
5622 R $168.87 Safety Kleen Oil Recycling
5623 R $409.17 San Jose Water Company Water Service
5624 R $1,474.00 San Mateo Co.Planning&Building Div. Permit Fee-Old Page Mill Trail Repair Project
5625 R $150.11 Skyline County Water District Water Service
5626 R $100.00 Sommer,Sandy Reimbursement-Membership Dues
5627 R $421.95 Summit Uniforms Uniform Expense
5628 R $132.07 University Art Office Supply
5629 R $106.52 West Coast Aggregates,Inc. Base Rock for El Corte de Madera
5630 R $344.49 West Group On-Line Legal Services
5631 R $424.06 Workingman's Emporium Uniforms
Total $206,549.90
*1 Urgent Check Issued 3/28/03
## Expenditure to Date Exceeds
10K But Not 25K
Page 4 of 4
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manager
Date: April 4, 2003
Re: FYI's
330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org
emorandu m
Date: April 2, 2003
To: Craig Britton,General Manager
From: Paul McKowan, Volunteer Programs Coordinator
Subject: Volunteer Programs Update-2002 Annual Report
The following update is a recap of 2002 Volunteer Program highlights. My goal is to keep you and the Board
members updated on the efforts of this dedicated group of volunteers. Their enthusiasm and energy greatly contribute
to the successful protection and maintenance of the open space preserves, and continued program support from
management and the Board is key and much appreciated.
Volunteer Trail Patrol
Over 4,000 Hours Logged in 2002— Program Will Reach 25,000-hour Landmark in 2003: It was another
record year in 2002 with Trail Patrol volunteers logging over 4,000 hours. Later this year, the Trail Patrol
program will record its 25,000'h hour! In recognition of this landmark,the District will be conducting a contest
to award the volunteer that logs hour number 25,000. This milestone will most likely be reached in late
summer or early fall, and will be recorded and announced at a District Board meeting. It should be a fun
contest, and a great way to celebrate this special achievement.
4,157 4,308
Hours 3,740 Hours
Hours
Z870
Hours
9 Z742 2,659
9 Hours Hours
3 1 Z433
Hours
thru
1
9
9
6
Annual Trail Patrol Hours 1993 — 2002
Total Hours = 22,909
MROSD Volunteers Receive Community Service Awards
Arthur Deex, Volunteer Trail Patrol— CA Park&Recreation Society Volunteer Citation Award
Trail Patrol Volunteer Arthur Deex was recently awarded a CPRS Volunteer Citation Award at the District IV
Annual Awards and Recognition Dinner in South San Francisco. Arthur, the 2002 District Trail Patrol
Volunteer of the Year, has now hiked and patrolled all District trails. He has also helped organize a safety
enrichment training program, assisted with the soon to be published District trail guide book,participated in
the annual deer count program,and provided input for the trail patrol on-line form and web site.
Wilson &Sue Cooper, Volunteer Easement Monitors—Bay Area Conservation Easement Stewardship Award
The Bay Area Open Space Council has awarded Wilson and Sue Cooper a Conservation Easement Award in
recognition of their outstanding volunteer contribution to the protection of local conservation easements.
Wilson and Sue are Team Leaders for the MROSD/Hidden Villa easement. They are also members of the
Trail Patrol,Crew Leader, and Preserve Partners programs. The Coopers will receive their award at the fall
conference.
-- over—
12 New Crew Leader Volunteers
Fall Training Program: Twelve of the most enthusiastic volunteers in the Bay Area participated in the 2002
Crew Leader training program. These volunteers assist District staff in leading Preserve Partners and Special
Group outdoor service projects. Members have a wide variety of experience,background, and knowledge.
From students just starting their careers in park management to those considering career changes,each person
contributed high levels of energy to the training program.
Quote from a Volunteer Crew Leader's Training Program Evaluation: "The rangers,as well as Paul were
great to push high morale. Ranger Chris Baressi was technical and demonstrated the importance of
improvising depending on the trail. OST Steve(Davison) emphasized the importance of equipment safety and
pride in your work. Cindy(Roessler) gave an interesting seminar focusing on resource management. Ken
(Miller), Anthony(Correia), and Michael (Jurich)gave a good rundown of the tools and certain dangers out in
the field(such as ticks and rattlesnakes, etc...)."
Community Outreach Volunteers
In 2002,the District doubled its normal summer outreach efforts. Community Outreach Volunteers worked
side-by-side with staff and Board members in staffing the District booth at nine Bay Area community events.
The District participated in events at Los Gatos, Cupertino, Sunnyvale, Los Altos, Palo Alto,Woodside,
Redwood City, San Gregorio, and Pacifica. In addition to participating as ambassadors of the District, these
volunteers also helped evaluate each event to ensure that our efforts are efficiently utilized. A record setting
62 individual 4-hour shifts and 18 set-up and breakdown shifts were required in a four-month period to
participate in all of these events.
Special Projects Volunteers
Ever wondered who keeps the Grant Cabin at Rancho San Antonio cleaned and polished; who helps with data
entry and newspaper clipping archiving; who works with the two crews during the week; who monitors
District bluebird boxes; who helps with the District's database and web site projects? Special Project
Volunteers donate their time and incredible experience to these types of indoor and outdoor projects. As with
every year,their contributions in 2002 were outstanding. Whether they're ensuring that the Grant Cabin
restoration project remains successful, or saving the District thousands of dollars on web site upgrades and
repairs, these volunteers continue to be an important part of many District projects.
Preserve Partners/Special Group Volunteers
2002 Projects: Volunteers participated in 48 outdoor service projects in 2002. These energetic trail
enthusiasts repaired sections of trail, constructed various types of District fencing,repaired and painted
sections of the Red Barn fence,planted native vegetation, gathered native seed,removed invasive,non-native
vegetation,removed some more invasive,non-native vegetation, and then removed a lot more invasive,non-
native vegetation! Another great year of volunteers learning about and participating in preserve maintenance
and restoration!
Quote From a Preserve Partners Volunteer: "It felt like it was a good number(of volunteer participants), and
there were enough people to work on a variety of tasks like cleaning out the post holes,or drilling into the
wood. My friend comments that it was the most organized project he's been on, out of about 10 in the Bay
Area, and the great selection of tools really helped to expedite the work. Jeff(Smith)and Obi (Obadiah
Broughton)were stellar. Overall, a great experience. We both really enjoyed ourselves. Thanks!"
These are just a few of the highlights of the various programs in 2002. I will feature additional volunteer
contributions and accomplishments in future reports. Many thanks to you and the Board for your continued support of
these programs!
i
i
Annual Report of Volunteer Hours
Year: 2002
Program Sum Of Hours
i
Community Outreach Volunteer 210
Community Outreach Volunteer- Training 43.5
Crew Leader 200.5
Crew Leader- Training 199.5
I
Docent 1822.2
I
Docent-Meeting 219.5
Docent- Training 1099
Field 1038.25
Nature Center Host 340
Office 1190.5
Outdoor Education Leader 505
Outdoor Education Leader-Meeting 43
Outdoor Education Leader- Training 147.5
Preserve Partners 1559.5
Preserve Partners-Special Group- Own Insur 1009
Volunteer Trail Patrol 3939.75
Volunteer Trail Patrol-Meeting 96
Volunteer Trail Patrol- Training 271.5
Grand Total 13934.2''
Wednesday,April 02,2003 Page I of I
Rqqlonal
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
April 03, 2003
Santa Clara County Planning Commission
County Government Center East Wing, 7t" Floor
70 West Hedding Street
San Jose, CA 95410
RE: Proposed Stanford University Open Space/Field Research Zoning
District(8214-00-00-01Z)
Dear Chairperson Chiu and Members of the Planning Commission:
On behalf of Midpeninsula Regional Open Space District, I would like to commend Santa Clara
County staff for its thorough research, analysis and response to the questions raised during public
review of the proposed Open Space/Field Research Zoning District regulations. However, after
reviewing the April 3, 2003 staff recommendations, the District remains concerned over some of
the aspects of Viewshed Protection and the Project Review and Approval Process.
Viewshed
Ordinance language protecting viewsheds should not be limited to the tops of mountains as
p g p
depicted in red in the attached Exhibit F(taken from Santa Clara County Planning Office Staff
Report #3 April 3 2003 but should include level undeveloped lands visible along major roads
p p ), P g J
such as those lands southwest of the intersection of Page Mill Road and Foothill Expressway, as
seen in the attached Exhibit G-1 (taken from Santa Clara County Planning Office Staff Report
#4, February 6, 2003). Not even a 200-foot high restriction could protect this viewshed, which in
Exhibit F is shown in green as "low visibility." These "low visibility" lands are probably the
most threatened because they are the most accessible and are essentially flat. They are also the
gateway to the foothills, seen and enjoyed by thousands of people every day.
The GIS maps should reflect the importance of these"low visibility," level lands, which are
highly visible, and the Planning Commission should retain control of their review.
The District also continues to support the protection of views from the yet unspecified regional
trail corridors.
Project Review and Approval Process
In addition to supporting Planning Commission review of highly visible lands that are level
(depicted as cross-hatched in Exhibit G-1), the District supports as well the continued protocol
agreement established between the City of Palo Alto and Stanford whereby Palo Alto is notified
in a timely matter of Stanford's development proposals. The question is whether this agreement
330 Distel Circle - Los Altos,CA 94022-1404 * Phone: 6501691-1200
Fax:650-691-0485 , E-mail: mroscla,)openspace.org * Web site:www.openspace.org �FaEEs'
o3rrl r l�irectars:fete Siemens, Mary C.Davey,Jed Cyr, Deane Little, Nonette t-lanko,Larry Hassett,Kenneth C. Nitz - General Manager:L.Craig Britton
Santa Clara County Planning Commission
April 3, 2003
Page 2
could provide Palo Alto control over commercial antennas. A review of the protocol with Palo
Alto would be desirable.
The District also supports the timely public notification by the County of ASA Committee or
Planning Commission meetings pertaining to all OS/F development plans.
Sincerely, /
I
Nonette Hanko, President
Board of Directors
cc: MROSD Board of Directors j
I
NH:cw:ak
II
Open Space/Field Research Viewshed Analysis
Revised gg egafe Analysis , r Po
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LAND USE DESIGNATIONS .,
Open Space and Field Research LOW VISIBILITY RANGE HIGH
(Area of Analysis) VISIBUTY VISIBILITY
❑NOT VISIBLE
- DRAFT
Special Conservation Planning Commission Meeting
A ril 3,2003
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Regional Open ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 27, 2003
Jerry Vincent, Senior, Program Manager,FUDS
U. S. Army Corps of Engineers
Program and Project Management Division
1325 J Street(CESPK-PM-H)
Sacramento, CA 95814-2922
RE: Sierra Azul Open Space Preserve—Mt. Umunhum Area
Former Almaden Air Force Base—Additional Contamination Test Sites
Dear Mr.Vincent:
During our site tour on March 10, 2003,1 mentioned the existence of additional sites that appeared to
wan-ant further testing because of potential contamination:
1. The former pump station site on San Jose Water Company's land
2. The surface dump site near the oxidation ponds
Since you were not immediately aware of those sites,I promised to forward information so that these sites
could be located and identified as potential additional testing sites. Accordingly, I have attached a copy
of an Army Corps map showing the location of the pump site,as well as two letters with attached maps
referring to the pump site and surface dump,as well as information about a potential target practice/dump
site(letter of October 4, 1991 from San Jose Water Company and letter of November 30, 1988 from the
District).
I hope this information is sufficient to locate these proposed additional test sites. I also understand that
you were going to prepare an entry permit for the District to review and execute so that the testing could
be performed during this federal fiscal year.
In order to plan for future District Board meetings, could you please provide me with an estimated
timeline for this process.
i
incerely,
L. Craig Britton
General Manager
LCB:lz
Encl.
cc: Stephanie Jensen, Public Affairs Manager
MROSD Board of Directors
330 Distel Circle , Los Aitos, CA 94022-1404 Phone: 650-691-1200
Fax:650-691-0485 - E-mail: mrosd@openspace.org Web site:www.open space.0 r-
Oweclors:Pete Siemens,Mary C. Davey,led Cvr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz � Genera!&1,inager:L_Craig Britton
Regional Open r tee
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
March 27, 2003
Ms. Billie C. Blanchard
California Public Utilities Commission
Energy Division
505 Van Ness Avenue, 41h Floor
San Francisco, CA 94102
Re: Jefferson Martin 230 kV Transmission Line Project
Dear Ms. Blanchard:
In an effort to clarify a statement that was made in our letter to you regarding the
Proponent's Environmental Assessment for the Jefferson-Martin 230 kV Transmission
Line Project prepared by Pacific Gas and Electric Company, dated March 13, 2003, the
District would like PG&E to pursue a project alternative that would not impact and/or
encroach upon dedicated park and open s ace lands. This includes land owned and/or
managed by Midpeninsula Regional Open Space District, San Mateo County, and the San
Francisco Public Utilities Commission.
As a public agency, the District,has acquired over 48,000 acres of land in the foothills,
hillsides, and ridgetops of the Santa Cruz Mountains over the past thirty-one years.
Together with other agencies, the District works to preserve an open space greenbelt to
protect the Bay Area's scenic and wildland backdrops for its visual beauty, historic
landscapes, for the protection of natural resources and sensitive habitats, and for public
enjoyment and recreation. It is our belief that implementation of the Jefferson-Martin 230
kV Transmission Line Project, as proposed, will greatly compromise these public lands
that have been protected.
Thank you for your thoughtful consideration of our comments.
r-
Sincerely,
L. Craig Britton
General Manager
LCB:mdv
cc: MROSD Board of Directors
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
1011
Fax:650-691-0485 • E-mail: mrosd@openspace.org • web site:www.openspace.org OFREE"
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
Regional Open ,' ice
1
March 28, 2003 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Honorable Rebecca Cohn
California State Assembly, 24`h District
State Capitol
Sacramento, CA 95814
Dear Assemblymember Cohn:
On behalf of the Midpeninsula Regional Open Space District, I would like to inform you and your
legislative colleagues of my strong support of Assembly Bill 1195. This legislation, amending
Section 65042 and introducing an addition to Section 66412.4 of the Government Code, will facilitate
the preservation of open space land.
Specifically, it will establish clearly that conveyances to and from regional open space and park
districts solely for open space purposes are exempt from the Subdivision Map Act. Since the primary
purpose of the Subdivision Map Act is to regulate development and its associated infrastructure,
exemption of land divisions on which there will be no development is a logical and appropriate
category to specifically include in the Map Act's exemptions. The creation of a narrow exemption to
the Map Act for regional park and open space districts is vital to the Midpeninsula Regional Open
Space District in its efforts to acquire and preserve public open space, in order to "level the
purchasing playing field" for public open space acquisition.
Assembly Bill 1195 will also help streamline the regulatory process that can currently delay open
space acquisition projects and thereby put public open space preservation efforts at a competitive
disadvantage to those of private property buyers. According to current statute, a local agency must
submit any proposal to acquire real property to the applicable city or county planning agency. Since
the planning agency has at least 40 days to review the proposal, and may take more time, a significant
procedural barrier must be met before land can be acquired by the public open space agency.
Moreover, the law is unneeded, due to the fact that local agency can ultimately over ride any
disapproval.
Thank you for your work on behalf of California parks and open space preservation.
Sincerely,
L. Craig Britt* General Manager
LCB/shj
cc: MROSD Board of Directors
Ralph Heim
330 Distel Circle i Los Altos, CA 94022-1404 Phone: 650-691-1200
Fax: 650-691-0485 - E-mail: mrosd@openspace.org • Web site:www.openspace.org >o OF Ees'
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
i
I
Regional Open S ce
1
March 28,2003 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Honorable Rebecca Cohn
California State Assembly, 24 h District
State Capitol
Sacramento, CA 95814
RE: Support for AB 1188
Dear Assemblymember Cohn:
On behalf of the Midpeninsula Regional Open Space District, I am writing to express my strong support for
Assembly Bill 1188. This legislation will serve to accomplish two important goals: it will ensure the long-term
preservation of California's parks and open space lands,and it will clarify peace officers' role in patrolling and
protecting parks and open space.Through amendments to the Public Resources Code Sections 5540,5542.5,
and 5561,Assembly Bill 1188 achieves these worthy goals.
Passage of this bill will confirm the Legislature's longstanding intent that open space and parkland,which is
typically appraised at a relatively low value,will not be arbitrarily sold for purposes of lesser public value.
Specifically, it will provide that dedicated open space lands may not be voluntarily conveyed for payment,and,
will assure that if an open space agency is subject to eminent domain by another public agency,a court of
competent jurisdiction,rather than the open space district itself,must make the finding whether condemnation
of open space lands may occur.
Assembly Bill 1188 will also remedy existing inconsistencies between older and more modern sections of the
Public Resources Code by clarifying that peace officers employed by open space and park districts may
exercise their authority outside of district boundaries in the performance of their primary duties. In the case of
the Midpeninsula Regional Open Space District, for example,and consistent with Section 5540 of the Public
Resources Code,the District manages lands outside its boundaries. In recognition of the fact that the Public
Resources Code permits park and open space districts to acquire and manage lands outside of their boundaries,
clarification in Section 5561 will ensure that such lands may be adequately managed and protected.
I appreciate your and your staffs work on this legislation,which is valuable to the Midpeninsula Regional
Open Space District to carry out two of the three parts of its mission: "To acquire and preserve a regional
greenbelt of open space land in perpetuity,"... and to "protect"and properly manage those lands.
Thank you for your work on behalf of local open space. Should you have questions,or need anything further,
please do not hesitate to call me.
Sincerely,
A- 4L_
L. Craig Britton,General Manager
LCB/shj
cc: MROSD Board of Directors
Ralph Heim
330 Distel Circle + Los Altos,CA 94022-1404 + Phone:650-691-1200
Fax:650-691-0485 + E-mail: mrosd@openspace.org + web site:www.openspace.org �w; ®. '
Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton
r
BAYAREA
i
MAR 3 1
OPEN SPACE
C o U N C i r March 27, 2003
STEERING COMMITTEE(LEGISLATIVE AFFAIRS) The Honorable Rebecca Cohn
STEVE ARBORS Assemblymember
East Bay Municipal UtilityDistrict
A
ROSEMARY LE State Capitol Building
City of Dublin
CRAIG ANDERSON Sacramento, CA 95814
LandPaths
JIM BALL
Solano Land Trust
TINA BATT RE: Support for AB 1195(Subdivision Map Act)
Muir Heritage Land Trust
ROBERT BERNER
Marin Agricultural Land Trust
GREG BETTS Dear Assemblymember Cohn:
City of Palo Alto
MARY BIGGS
Bodega Land Trust
Sonoma Land Trust The Bay Area Open Space Council wishes to express its support for AB
PRANCES BRIGMANN
aria
County of Marin 1195, and thank you for authorizing this legislation. AB 1195 corrects
CRAIG R
Midpeninsula Reg onB OpenOSpace District technical problems in the Subdivision Map Act as they relate to park and
CRAIG BRONZAN
City of Brentwood open space districts.
RONBROWN
Save Mount Diablo
HARRIET BURGESS
American Land Conservancy The Subdivision Map Act is intended to set uniform standards for
SHARON BURNHAM
South Livermore Valley Agricultural Land Trust subdividing parcels for development purposes. It makes little sense to
MARY BURNS
County of San Mateo DAN GATHER apply these standards to acquisition of land by park and open space
City of Walnut Creek districts where the acquisition is solely for the purpose of open ace
JANET COBS q Y p rP P P
California Oak Foundation
LAURA COHEN protection.
Rails to Trails Conservancy
PATRICK CONGDON
Santa Clara County Open Space Authority
KENNETH CRAIG AB 1195 is narrowly written to clarify that unnecessary development
Livermore Area Recreation and Park District
BOB DOYLE controls do not apply to actions which are explicitly not related to
East Bay Regional Park District j
HARRY ENGLEBRIGHT development.
Tri-City and County Cooperative Planning Group
JOHN HOFFNAGLE
Land Trust of Napa County
BETH HUNING San Francisco Bay Joint Venture The Bay Area Open Space Council is a collaboration of public agencies
i
LIS y off Santa Clara GH
Count and land conservation organizations that are responsible for acquiring j
Santa ,
Tom KRUSE
Greater Vallejo Recreation District preserving and managing parks and open space resources in the San
ANDREA MACKENZIE Sonoma County Agricultural Preservation and Open Francisco Bay Area. A central goal of the Council is to improve the
Space District
JEREMY MADSEN professional management and effectiveness of land conservation efforts in
Greenbelt Alliance
JANET MCBRIDE the nine-county region.
San Francisco Bay Trail Project
DAVID MITCHELL
City of San Jose
PAM MUICK Sincerely
California Native Plant Society J,
NANCY RICHARDSON
Land Trust for Santa Clara County ^
AUDREY RUST
Peninsula Open Space Trust tn/G
PHILIP SALES \\J
County of Sonoma
MannAudubon Society John Woodbury
SUSAN SMARTT
California State Parks Foundation Director
FRED SMITH
City of Brisbane
MIKE STALLINGS
City of Daly City
BRIAN STEEN
Sempervirens Fund
PRISCILLA STUCKEY
Butters Land Trust
KAREN SWEET
Alameda County Resource Conservation District
RICHARD THOMPSON BAY AREA OPEN SPACE COUNCIL
Agricultural Trust of Contra Costa County
HOLLY VAN HOUTEN John Woodbury, Director
Bay Area Ridge Trail Council
T I M W I R T H 246 John Sheet,Oakland,CA,94611 e tel:510-654-6591 .fax:510-654-5673
Trust for Public Land
johnsopenspacecouncil.org.voww.openspacecouncil.org
FROM PETER DREKMEIER ^vr. 02 2003 02:35PM P1
STANFORD
OPEN SPAC-1-: ALLIANCE
P.O.So 19742 •Stanford,CA 94309 •(650)223.3333 • Www.sas_aljkwCe.olg • to v@sos-aNlance.oig
April 2,M
Chairman Dennis Chiu and Pl
annut Commissioners
m.missioners
Santa Clara County Planning Commission
70 W.Bedding Street,7'h Floor
San Jose, CA 95110 y �_
RE:Stanford University Open Spaceffield Research Zoning Amendment.
i
Dear Chairman Chiu and Planning Commissioners:
Thank you for the opportunity to comment on the Stanford University Open Space/Field
Research Zoning Amendment. We appreciate the progress that has made over the past few
months to strengthen the zoning language. Following are a few suggestions for further
improvement.
Viewshed Protection
We support the inclusion of additional transportation corridors into the Viewshed Analysis.
However,we are disappointed that the Planning Commission's request to include the C-1
and S-1 trails was not pursued. We propose the following language for inclusion in the
zoning amendment:
"When the location of the C-1 and S-1 trails on Stanford lands are determined, the CIS
Viewshed Analysis shall be promptly amended to add the visual impact from these
trails,including the added element of notable trail lookouts."
Furthermore,we woud like to draw to your attention to a potential flaw in the Viewshed
Analysis. Currently, the aggregate viewshed map includes the highest viewshed value
from any given corridor. However,some viewsheds are visible from more than one
corridor,and this should be considered in the aggregate viewshed map. For example,if a
viewshed receives a medium rating from two different corridors,it should be elevated to a
medium-high rating in the aggregate viewshed map.
We are still concerned that two of the most prominent viewsheds-the lands on both sides
of Page Mill Road at the intersection of Foothill Expressway/Junipero Serra Blvd.-are
rated lower in visibility than would be expected. Perhaps this problem could be corrected
if the Viewshed Anyalysis along Junipero Serra Blvd were extended to include the stretch
of Foothill Expressway between Page Mill Road and Arastradero Road. Regardless, this
intersection-which serves as a transition point between the urban and rural areas of the
Mid-Peninsula-should be protected.
FROM PETER DREKMEIER Our. 02 2003 02:3GPM P2
Commercial Antennas
We continue to oppose commercial antennas in the Stanford Foothills. The Stanford
Community Plan allows, "Specialized facilities and installations that by their nature require
a remote or natural setting,such as astronomical or other antennae installations or
structures accessory to field study activities" (SCP,page 35). Commercial antennas are not
accessory to field study activities and therefore do not fall into this category.
Easements
We agree with the City of Palo Alto that conservation easements should be required for
both clustered and non-clustered development.
Habitat Protection
We are disappointed that planning staff did not follow up on the Planning Commission's
suggestion that wildlife habitat be studied and rated in a manner similar to viewsheds. We
propose that the zoning amendment incorporate the following language:
"As official government-adopted studies of biological resources (flora and fauna)are
completed,such studies shall an important consideration in all land use approvals
and actions."
Thank you for your consideration of these comments.
Sincerely,
Peter Drekmeier
Executive Director
cc. Santa Clara County Board of Supervisors
Tun Heffington,Santa Clara County Planner
Steve Emslie,Palo Alto Planning Director
Members of the Palo Alto City Council
Members of the Palo Alto Planning Commission
Craig Britton,General Manager,Mid-Peninsula Regional Open Space District
Members of the Portola Valley Planning Commission
George Mader,Portola Valley Planner
Regional Open Space
MI DPENI NSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manager
Date: April 9, 2003
Re: FYI's
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org
�1=T
j
Midpeninsula Regional Open Space District
Proposed Coastal Annexation
Summary
The public of the Coastside may believe that the Midpeninsula Regional Open Space
District's proposed Coastal annexation plan provides that local agricultural lands will be
preserved. Neither the District's proposed Service Plan nor the County's Local Coastal
Program provide priority for agricultural preservation over other uses.
Recommendations
l. The County should amend the Local Coastal Program to ensure agricultural land
preservation is prioritized over competing uses, including public access. Trail
permits, for example, should require buffer zones and construction of physical
buffers as needed between the proposed trails and ancillary uses and any agricultural
operations.
2. The District should revise its existing policies and Coastal Annexation Service Plan
to include preservation of agricultural lands. This plan should include:
a. the active pursuit of agricultural easements and Farmland Conservation
funds
b. revised language in the proposed ordinance prohibiting acquisition of
property by eminent domain to ensure that involuntary conversions for
agricultural easements are not precluded
3. The District should prioritize agricultural operations and commit District resources
to the protection of agricultural lands on a par with visitor-serving open space.
4. The District should immediately retain staff expert and experienced in agricultural
operations.
5. The District should ensure the Coastal Annexation Area, if approved, is specifically
managed by a manager expert and experienced in agriculture operations.
ANT 01,
M
�`r►1ft.'A+' Midpeninsula Regional Open Space District
Proposed Coastal Annexation
Issue
Has the public been misled regarding preservation of agriculture lands in San Mateo
County?
Background
The Midpeninsula Regional Open Space District(District) is a public agency formed in
1972 to acquire and manage open space resources. The mission of the District is to
acquire and preserve a regional greenbelt of open space land in perpetuity, to protect and
restore the natural environment, and to provide opportunities for ecologically sensitive
public enjoyment and education. Where appropriate, the District provides visitor-serving
facilities for low-intensity recreation by the general public. The District's boundaries
have been expanded through annexations to now encompass the northwestern portion of
southern Ba side of San Mateo Count and a portion of Santa
Santa Clara County, the so y y,
Cruz County. The District proposes to extend its boundaries to include the majority of the
San Mateo County Coastside, approximately 140,000 acres, in order to acquire and
manage land and easements for the preservation of open space and agriculture, and the
protection of sensitive resources.
Agricultural land is included in the definition of open space under California Government
Code Section 65560. In this definition, open space is land that is substantially
unimproved and designated on a local, regional, or state open space plan as used for the
managed production of resources, including but not limited to: forest lands,rangelands,
agricultural lands, and areas of economic importance for the production of food or fiber
(among other uses).
The California Coastal Act(Act)was enacted in 1976 to provide long-term protection of
California coastline through a comprehensive planning and regulatory process. The Act
contains policy that requires, among other things, protection of productive agricultural
lands. Compliance with the Act in San Mateo County is enacted through the Local
Coastal Program(LCP).
In the late 1990's two public opinion polls were conducted for the District, an advisory
election was held, and over 25 community informational meetings took place to assess
public support for open space. In addition, local government resolutions, letters, and
petitions were sent to the District requesting that it explore ways to help conserve open
space resources on the San Mateo Coast. Significant public support was displayed for the
District's proposal, referred to as the Coastal Annexation Area, to expand its boundaries
to include the San Mateo County Coastside.
2002-2003 San Mateo County Grand Jury 2
The proposed Coastal Annexation Area includes the City of Half Moon Bay, urban areas
to the north, relativity undeveloped lands in active agriculture and ranching, low density
housing, and open space uses. The District has submitted a draft Environmental Impact
Report (EIR) on the proposed annexation to the San Mateo County LAFCo for public
review and comment. Appendix C of the EIR, the Draft Service Plan, outlines the
services that would be provided by the District in the Coastal Annexation Area. The
annexation requires approval from both San Mateo County and Santa Clara County
LAFCo organizations.
As a result of local media coverage that indicated some conflict related to the proposed
annexation and a specific complaint from a County resident involved in agriculture, the
Grand Jury investigated the following issues:
The District's plan to preserve agricultural lands in the Coastal Annexation
Area;
➢ Potential tax consequences to Coastside residents; and
> Implications of the District's eminent domain power within the Coastal
Annexation Area.
The Grand Jury interviewed the head of the San Mateo Farm Bureau, the Executive
Officer of LAFCo, and the General Manager of the Midpeninsula Regional Open Space
District. It also attended the San Mateo County Agricultural Summit and interviewed a
Coastside rancher. The Grand Jury reviewed public information on POST (Peninsula
Open Space Trust), The Midpeninsula Regional Open Space District including the San
Mateo Coastal Annexation Draft Environmental Impact Report, Internal Revenue Service
(IRS) Publication 544 entitled 'Sales and Other Dispositions of Assets,' and State of
California programs intended to preserve agricultural lands. The LCP agricultural
component also was reviewed.
Findings
The District has successfully fulfilled a vital need in San Mateo County by preserving
open space for low-intensity recreational use. It has extensive knowledge and expertise in
open space land management.
The District does not have a history of preserving agricultural lands as open space. It
currently has no staff or expertise in the area of agricultural land management. Most of
the land the District would acquire in the Coastal Annexation Area likely would be
former or existing agricultural land. The EIR states that active agriculture would
continue, depending on site specific resource characteristics and District policies
developed with the input of the local coastal community.
Visitor-serving or residential uses and agricultural operations are not compatible.
Conflicts between non-agricultural uses and agricultural operations may arise over
protection of commercial crops or dust generated from planting and field preparation
2002-2003 San Mateo County Grand Jury 3
activities, for example. Buffer zones and physical barriers that definitively separate
agricultural operations and non-agricultural uses have been found to allow both interests
to successfully coexist in proximity.
San Mateo County has not enacted specific protective policies or requirements to
preserve agriculture. The LCP agricultural component does not assign specific priority to
preservation of agricultural lands over visitor-serving uses. It has limited requirements for
clearly defined buffer areas between agricultural and non-agricultural uses, and minimal
direction to public agencies to lease prime agricultural land to active farm operators on
terms compatible with the primary recreational and habitat use. The LCP does
specifically require the State to lease-back excess properties for agricultural purposes as a
condition of permit approval for state parks and recreation uses.
The District developed a mission for the Coastal Annexation Area different from its
published mission statement. For the Annexation Area, the District's mission was revised
to include: "..., preserve rural character, encourage viable agricultural use of land
resources...."
The EIR does not prioritize agricultural lands preservation equal to preservation of
visitor-serving open space. It does state the District would be a resource to help sustain
agricultural viability by allowing for agricultural uses where appropriate and preventing
the encroachment of development. In its Draft Service Plan for the San Mateo Coastal
Annexation Area, the District committed to:
1. conduct its land management practices such that they do not have an adverse
significant impact on the physical and economic integrity of prime agricultural
lands on or contiguous to properties owned or managed by the District (e.g.
establishing appropriate buffers on District lands, etc.).
2. locate improvements or public uses on open space lands away from existing
prime agricultural lands, unless such location would not promote the planned,
orderly efficient use of an area, and
3. the District acquire the necessary staff and expertise in the area of agricultural
land management.
The District's Coastal Annexation, if approved by both San Mateo County and Santa
Clara County LAFCo, will not directly increase the District's funding level. Following
annexation,the District may place a voter-approved funding measure on the ballot, either
District-wide or only within the Coastal Annexation Area. The District has surveyed
residents within its current boundaries and learned that a $1.00 annual increase in the
parcel tax would be favorably met in support of open space. A favorable vote would
require approval from a 213 majority of the voters in the election.
Privately held lands acquired by the District within the Coastal Annexation Area will
remove those lands from the tax roll. Existing agricultural lands have relatively low
assessed valuations and as long as Coastside school districts continue to be revenue limit
districts, the revenue loss resulting from transfers to the District will have less than
2002-2003 San Mateo County Grand Jury 4
significant impact. Fiscal projections under the Draft Service Plan indicate San Mateo
County agencies will lose approximately$5,742 in annual tax revenues, on average, over
the 15-year period. The Fiscal Analysis, Appendix D of the EIR, shows no significant tax
j impact to either the Cabrillo or the La Honda-Pescadero school districts. Unless the
districts become basic aid districts, any losses resulting from parcels removed from the
tax rolls are offset by state funds.
The California Farmland Conservancy Program(CFCP)is a voluntary program that seeks
to encourage the long-term, private stewardship of agricultural lands through the use of
agricultural conservation easements. The CFCP provides grant funding to governmental
agencies such as the District for projects which use and support agricultural conservation
easements for protection of agricultural lands. The District, in its rejection of one
planning alternative in the EIR, stated that an option to acquire only agricultural
easements in the annexation area is not desirable as the District would not have use of the
property for public access.
The District has the power of eminent domain to acquire lands for public purposes. Based
on a recommendation from the District's Coastal Advisory Committee, the District
proposes to pass an ordinance that prohibits the District's use of eminent domain on the
San Mateo County Coast. The San Mateo County Farm Bureau obtained a legal opinion
that the ordinance is not binding on the District, and may be modified by future Board
action.
The IRS has specific rules related to involuntary conversions (property sales made
through eminent domain or the threat of eminent domain). The involuntary conversion
may be fee title, or it may be limited to land rights, such as easements for public benefit.
The tax treatment of the gains from such sales will vary from case to case.
Conclusion
The revenue impacts to services within the Coastal Annexation Area will not be
significant. There will be no immediate, direct cost to property owners,but any future
parcel tax increases approved by 2/3 of the voters District-wide will be imposed on
parcels within the Coastal Annexation Area.
The LCP does not specifically prioritize preservation of agricultural lands over
recreational uses, even low-intensity uses that may interfere with agricultural operations.
Agricultural land can only be preserved if it is prioritized.
Coastside residents place a high value on open space as defined by the LCP. The
District's proposed Coastal Annexation Area has the potential to preserve the rural
environment and protect agricultural lands that are threatened by development pressures,
but that is not the intent of the Coastal Annexation Area Draft Service Plan.
The public may have assumed that the District has assured agricultural lands would be
preserved in the Coastal Annexation Area,but the EIR does not specifically provide for
2002-2003 San Mateo County Grand Jury 5
such preservation as a priority. This is likely due to the lack of agricultural experience
and expertise in the District or implied in the development of the EIR.
The District's Draft Service Plan requires revision to eliminate inconsistency between its
mission(s) and the application of its policies and practices. Visitor-serving uses do not
have a higher priority in the definition of open space than preservation of agricultural
lands, and the Farmland Preservation Program is within the purview of the District. An
active acquisition program for agricultural easements, for example,would meet the stated
mission of the District and the needs of the residents in the Coastal Annexation Area.
The District cannot give up its eminent domain powers beyond the offer of the draft
ordinance and still meet its fiduciary responsibilities to the public. The ordinance as
presented may result in an economic detriment to land owners conveying agricultural
easements.
Recommendations
1. The County should amend the Local Coastal Program to ensure agricultural land
preservation is prioritized over competing uses, including public access. Trail
permits, for example, should require buffer zones and construction of physical
buffers as needed between the proposed trails and ancillary uses and any agricultural
operations.
2. The District should revise its existing policies and Coastal Annexation Service Plan
to include preservation of agricultural lands. This plan should include:
a. the active pursuit of agricultural easements and Farmland Conservation
funds
b. revised language in the proposed ordinance prohibiting acquisition of
property by eminent domain to ensure that involuntary conversions for
agricultural easements are not precluded
3, The District should prioritize agricultural operations and commit District resources
to the protection of agricultural lands on a par with visitor-serving open space.
4. The District should immediately retain staff expert and experienced in agricultural
operations.
5. The District should ensure the Coastal Annexation Area, if approved, is specifically
managed by a manager expert and experienced in agriculture operations.
II
2002-2003 San Mateo County Grand Jury 6
i
Grand Jut
i
SAN M010 ,OUNTY
Hal of Justice
400 County Center
Redwood City,CA 94063-1656
(660)699-1711;Fax(650)363460
FOR IMMEDIA19 RELEASE
Coastside Agriculture May Be In Jeopardy
Midpeninsula Regional Open Space District's proposed Coastal annexation plan does not place top
priority on agricultural uses.
April 7,2003
SAN MATEO COUNTY, Calif. — The public of the Coastside gray believe that the N idpeninsula
Regional Open Space District's proposed Coastal annexation plan provides that local agricultural lands
will be preserved. Neither the District's proposed Service Plan nor the County's Local Coastal Progrun
provide priority for agricultural preservation over other uses.
"The District has the opportunity to sustain Coastside agriculture, which is integral to the cultural fabric
of the area,"according to Mike Bredenbeck,Foreman of the Grand Jury.
The full report may be found at: hp://www.sanwateocogdXg/Uandiury/20021
IDPE INS LA REGIONAL OPEN SPACE DISTRICT
For Immediate Release Contact: Stephanie Jensen
April 7,2003 Public Affairs Manages
(650)691-1200
SAN MATEO COUNTY CIVIL GRAND JURY LAUDS MROSD'S ROLE in COUNTY
OPEN SPACE PRESERVATION
and
CONFIRMS COASTSIDE PROGRAM WILL HAVE NO SIGNIFICANT IMPACT
on COUNTY REVENUE
Grand Jury also Makes Recommendations Consistent with District Plans
to Preserve Agricultural Resources
Los Altos, CA—In a report released today, the San Mateo County Civil Grand Jury finds the
Midpeninsula Regional Open Space District"has successfully fulfilled a vital need in San Mateo
County by preserving open space for low intensity recreational use." The report, which lauds the
Open Space District's"extensive knowledge and expertise" in land management, focuses on the
District's proposed San Mateo County Coastal Annexation program.
The Civil Grand Jury has concluded that, should the Open Space District include the coast side
in its boundaries, there will be no significant revenue impacts within the proposed Coastal
Annexation Area or the County. It also notes that there is significant public support for the
program and that coastside residents place a high value on open space, confirming polls
commissioned by the District in 1998, which indicated that over 90%of coastside residents
consider preservation of open space west of Skyline Boulevard of vital importance.
"The District is celebrating thirty years of open space preservation within its current boundaries,
and we've learned a great deal about how to be excellent environmental stewards and good
neighbors. Now, as we approach the culmination of several years' efforts consulting with a
variety of citizens and groups to develop a program to help protect coastside open space and
agricultural land from urban sprawl, I am very pleased to see that the Civil Grand Jury members
have concluded that `the District's proposed Coastal Annexation Area [sic] has the potential to
preserve the rural environment and protect agricultural lands that are threatened by development
pressures,...,"' said District General Manager Craig Britton.
The Civil Grand Jury has made several recommendations as to how both the County Local
Coastal Program(LCP) and the District might optimally ensure the preservation of rural and
agricultural land, which were welcomed by the District's Coastal Annexation Program and
Planning Manager Cathy Woodbury.
"Based upon many meetings and much public input, we are in the process of developing our
Final Service Plan, so I welcome the Civil Grand Jury's recommendations included in this
-more-
report," said Woodbury. In fact, we already implement in standard practice and are currently
implementing many of the Grand Jury's recommendations, such as including buffer zones to
avoid potential conflicts between varying land uses," she said.
The report is also critical of the District in some areas. For example, after the Grand Jury praised
the District for its offer of a plan that can help preserve the rural environment and protect
agricultural lands, it went on to say, "...but this is not the intent of the Coastal Annexation Area
Draft Service Plan." "Unfortunately," said Britton, "this statement about the District's intent is
completely incorrect. The District's intent and mission statement for the coast, as stated in the
Draft Service Plan, is in fact expressly `To acquire and preserve in perpetuity open space and
agricultural land of regional significance, protect and restore the natural environment, preserve
rural character, encourage viable agricultural use of land resources....,"' said Britton.
The Service Plan's stated purpose is to protect both open space and agriculture, and recognizes
that continuation of agriculture and ranching on the coast side is important to its economy. The
Service Plan states the District goal of: "preserving and fostering existing and potential
agricultural operations in San Mateo in order to keep the maximum amount of primary
agricultural lands and all other lands suitable for agriculture in agricultural production." The
Service Plan contains several key guidelines to help preserve agriculture, such as guidelines
stating that (1)the District will conduct its activities so as not to adversely impact the physical or
economic integrity of primary agricultural lands and (2)the District will consult with
representatives of agricultural interests, such as the San Mateo County Agricultural Advisory
Committee, the Resource Conservation District, and the local Farm Bureau in its efforts to
preserve coastside agriculture.
"The District also recognizes the precious rural and agricultural heritage of our coast. We are so
fortunate to have one of the last remainingrural coasts so close to a major urban area, and our
l
intent is to help preserve its vibrant character for generations to come," said Britton.
The San Mateo County Civil Grand Jury is a body of nineteen citizens selected to review and
report on the operations of local government and to make recommendations to improve its
functioning and efficiency. The Grand Jury charged with these duties is not a criminal Grand
Jury.
The N idpemnsula Regional Open Space District,extending from the City of San Carlos to the Town of Los
Gatos,is a public agency,which has preserved over 48,000 acres of diverse open space and manages 26 open space
preserves. Funding is provided by a small share of the annual total property tax revenues collected within District
boundaries. The District permanently protects wildlife habitat,watershed,and a variety of ecosystems,restores
damaged natural resources,and provides trail improvements for passive recreational use by the public. The
District's goals are to acquire a continuous greenbelt of protected open space lands for public use and enjoyment,
and to preserve open space for future generations to enjoy. There are approximately 20,000-30,000 acres of land
still at risk of being lost to development within the District's planning area. The District is divided into seven
geographic wards,each represented for a four-year term by an elected Board member. The Board holds regular
public meetings on the second and fourth Wednesdays of each month at 7:30 p.m.,at the District offices.
Regional Open !- ice
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
April 7, 2003
Santa Clara County Board of Supervisors
70 West Hedding Street, loth Floor
San Jose, CA 95110
F: (408) 298-8460
RE: April 8, 2003 Board Agenda Item 13 —Consideration of recommendations relating to
California Trolley and Railroad Corporation(CTRC) Railroad Museum Project
Dear Members of the Board of Supervisors:
On behalf of Midpeninsula Regional Open Space District, please accept the following comments
regarding the recommendations before you relating to the CTRC Railroad Museum project. The
District owns and manages approximately 48,000 acres of open space land including Rancho San
Antonio Open Space Preserve. The District is also currently managing Rancho San Antonio
County Park under a 10-year management agreement. These areas are located adjacent to the
Diocese Property,which is named as one potential repository site for the CTRC Railroad
Museum.
The District's mission is to activelyacquire and reserve open ace land to enhance and restore
q p p P
natural habitat, and provide the public with low-intensity recreation opportunities. As such,
Rancho San Antonio Open Space Preserve and County Park are both managed with the intention
of retaining these areas in a natural open space state to protect native habitats and scenic views,
while allowing for compatible low-intensity recreational uses including hiking,bicycling, and
equestrian use. For these reasons, the District holds grave reservations about the proposal to
utilize the Diocese Property as a potential site for the CTRC Railroad Museum. We consider the
use and purpose of the museum to be consistent with a much more urban and developed setting.
Our main concerns center on the potential for incompatible recreational uses including conflicts
between museum visitors and open space users and the potential environmental conflicts from
the placement of an urban recreational development adjacent to protected open space land. i
Rancho San Antonio serves as the Gateway to the protected open space ridges and riparian
corridors of the midpeninsula and is enjoyed by County residents for its natural beauty and
environmental sensitivity; this is not an appropriate site for a railroad museum.
The District appreciates the opportunity to comment on the aforementioned subject and wishes to
be informed of the progress of the CTRC Railroad Museum project.
Sincerely,
L. Craig Britton
General Manager
cc: MROSD Board of Directors I
330 Distel Circle • Los Altos, CA 94022-1404 Phone:6.50-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org
Board or Directors:Pete Siemens,Mary C.Davey, led Cyr,Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz • General Manager:L.Craig Britton
..•-..,a .v .-._ tea- i
Y
cordially invites you to our
th
to Anniversary
Appreciation Picnic Lunch
kAW
Saturday, May 3rd, 2003
11 .3o am — z.00 pm p#eo
Whisman Park, Mountain View
(adjoining the Stevens Creek Trail,
at Easy Street & Middlefield Road)
R.S.V.P. by April 212003
Call Susie at 4o8-255-578o or email exec-dir@stevenscreektrail.org
(Please tell us if you prefer vegetarian food)
Guests are encouraged to use the trail to get to the event
I