HomeMy Public PortalAbout10/17/06 CCM359
MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 17, 2006
The City Council of Medina, Minnesota met in regular session on October 17, 2006 at
7:00 p.m. in the City Hall Chambers. Mayor Workman presided.
I. ROLL CALL
Members present: Cavanaugh, Smith, Weir, and Workman.
Members absent: Brinkman
Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, City Planner Rose
Lorsung, City Planner Consultant Kendra Lindahl, City Administrator Chad Adams and
Recording Secretary Lauren McKay.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
There were none.
IV. APPROVAL OF MINUTES
A. Approval of the October 3, 2006 Regular City Council Meeting Minutes
Cavanaugh noted on Page 5 the minutes should say, "Cavanaugh stated that he is
generally opposed to Eminent Domain, however it appears to be appropriate in this
instance and there is no question if the trail will go through and Eminent Domain would
ensure everyone gets the same compensation.
Under additions to the agenda, it was noted that Item F was pulled from the Consent
Agenda. Weir also noted a correction on page two as well stating that she
recommended 1000' in the Rural Residential Districts.
Moved by Weir, seconded by Smith, to approve the October 3, 2006 regular City
Council meeting minutes as amended. motion passed unanimously.
Cavanaugh stated that before the meeting gets started, he would like to apologize for an
oversight on his part. He said at the last meeting there was a discussion, which he
should have opened to the audience. He stated it was an oversight that was brought to
his attention by another member of the Council. He apologized for the oversight and
stated it would not occur in the future.
V. CONSENT AGENDA
A. Ordinance Amending Sections 825.37, 825.43, 825.47, 825.77 and 827.33
Relating to Notice Requirements
B. Resolution Authorizing Publication of Notice Ordinance by Title and
Summary
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C. Resolution Granting Site Plan Approval with Variances for LORAM
Maintenance of Way, Inc.
D. Resolution Granting an Amended Conditional Use Permit to LORAM
Maintenance of Way, Inc.
E. Approval of Wetland Permit Application — LORAM Site Expansion
F. Resolution Granting Final Plat of Medina Clydesdale Marketplace 2"d
Addition on Property Generally Located Northwest of Minnesota Trunk
Highway 55 and CSAH 101
G. Resolution Approving Planned Unit Development Amendment for Ryan
Companies US Inc. for Wells Fargo Located in Medina Clydesdale
Marketplace 2nd Addition
H. Resolution Approving Lot Combination and Lot Division for Thomas
Truxtun Morrison and Adrienne S. Morrison for Property Located at 1525
Hunter Drive
I. Resolution Establishing 2006 General Election Absentee Ballot Board
J. Resolution Approving a Premises Permit Renewal Application for the
Hamel Lions Club to Conduct Lawful Charitable Gambling
K. Award Hunter Drive Trail Project to Buffalo Bituminous. Inc.
Approve Contract with Embedded Systems, Inc. for Siren Maintenance
Moved by Smith, seconded by Weir, to approve the consent agenda. Motion passed
unanimously.
VI. Special Presentation
A. Orono Schools Referendum — Jack Veach
Jack Veach, from the Orono Schools, stated this is his 13th year on the school board, of
which he has been the chair for 7 years.
Veach explained that there had been several items up for referendum in the past four
years, all of which failed. He said the first question was dealing with operating budget
for the school district. He added that the district could not levy money the way Cities
can.
Veach stated that the school district is seeking to raise the amount of money allowable
under the state cap, which would raise approximately $500 per student per year. He
said the money would pay for heat, lighting and power, salaries, and benefits.
Veach said that the school board has been working on communications and it is
important that the voters pass the referendum. He explained that the district is hoping
to preserve the excellent curriculum. He said it is difficult to initiate such fund raising
activities.
Veach said that the district, from 1999-2004, has cut approximately $3.6 million from its
budgets. He said they pledged 71 % of funding to the classroom, consistent with
Governor Pawlenty's plan.
Veach said that the school district is in the top five in the State as far as student
achievement, and 85% of students participate in co -curricular activities. He explained
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that the tax impact on a $500,000 home will be roughly $92 a year, or $7.67 a month.
He said that 11 teachers could be eliminated if the referendum is not passed. He said
he would like to ensure that councils and governments are aware of the situation and
that voters can make an informed decision.
Veach said the school district is an excellent attribute to property values and the
community. He said the school board is very proud of the district and he is in front of
the Council to educate voters about the issues.
The Council thanked Veach for his presentation.
VII. Comments
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Adams stated there are several items on the Park Commission Agenda, including trail
acquisition policy and philosophy. He said there has been some general discussion
about easements for some projects. He also mentioned that the Commission would be
discussing park dedication fees as a tool to acquire trail property and a review of the
community survey results.
C. Planning Commission
Jeff Pederson, Planning Commissioner, said there was a fairly short agenda at the
October meeting. He noted there was a lengthy discussion regarding the Bancor
Group's concept plan proposing twin homes and a single-family residence. He said the
Planning Commission's opinion of the proposed land -use was very favorable.
Pederson mentioned the applicant for the Sunrise Cemetery asked to table the
discussion.
Lorsung noted the items for the next Planning Commission agenda. She noted several
upcoming meetings for the Comprehensive Plan review.
VIII. OLD BUSINESS
A. Resolution Supporting Greenhouse Gas Emission Reduction
Adams explained that the Council directed Staff to propose a resolution broadly based
on Plymouth's resolution. He added that the Council atso asked Staff to develop an
internal policy to try and reduce emission of granhouse gas. He noted that the
Resolution before the Council is the preliminary draft of the broad resolution, but doesn't
include more detailed internal policy implementation.
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Weir said she would eventually like to discuss codes that encourage LEED standards in
building design. Smith noted how LEED buildings are determined. Weir said the
Resolution in front of the Council is a good start.
Cavanaugh said that he believes more money could be spent by the City, with what
could be only marginal effects. He said such activities might not be beneficial for the
City. Cavanaugh mentioned as an example paying more money for park benches made
of recycled plastic.
Adams noted such items are more of the internal policy implementation, not the broad
resolution discussion, which was before the Council.
Workman said that the City needs to put the money where their mouth is in trying to
reduce greenhouse gases. He said if the Public believes in reducing greenhouse
emissions, than the City needs to set the standard and take the lead.
Smith said that, for example, the plastic lumber used for park benches that were used in
Anoka County are more durable and long-range costs are much less. She said she
thinks the list of actions that could be taken is a statement that the City is willing to
consider such actions. Cavanaugh said he does not want to over commit to approve
such items, due to higher costs, but he would like to consider all actions.
Adams said the Resolution is a statement, but the future internal operation policy would
be a work in progress over several years. Smith noted that the Parks Commission only
uses recycled plastic. She also noted that the City should consider the long-range cost.
Moved by Smith, seconded by Weir, to approve Resolution Supporting Greenhouse Gas
Emission Reduction, as requested. Motion passed unanimously.
IX. NEW BUSINESS
A. County Road 19 Regional Trail
Adams said that the Park Commission approved the trail on the East side of County
Road 19, as well as working to keep the current trail and horse trail on the east. The
Commission also recommended that the neighborhood trail connection on the west side
of County Road 19 be included with the project.
Pete Lemke, project manager for the County Road 19 Trail, introduced several people
who are working on the trail.
Lemke explained the project. He said the goal is to receive preliminary approval of
Preliminary Layout 1 B, Preliminary Layout 2B, and Preliminary Layout 3A.
Lemke stated that there has been a fair amount of public involvement in the project. He
said citizens have commented via e-mail and U.S. mail. He also reviewed the schedule
for the Council, pointing out right of way acquisition starting in January 2007, and
construction starting in June 2008.
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Lemke explained the need for the trail project to provide safe travel for bikes and
citizens around County Road 19. He said it would be constructed using MNDot and
State Aid standards, and using federal aid and local funds.
Lemke noted the size of the trail and two places within Medina that will be less than 10
feet wide. He said that horses, snowmobiling, and ATVs would not be allowed on the
bituminous surface of the trail. He noted the maintenance schedule for the trail. He
also noted signing for the trail, which will be provided by the Three Rivers Park District,
such as stop signs, warning signs, and directional signs.
Lemke explained the proposed construction schedule for Phase 1. He noted there
would be a bridge over the creek, which would keep trail users off County Road 19. He
explained the intersection of County Road 24 and 19, where the trail was moved next to
County Road 19. He also noted the area where the trail would end and pointed out
other trails that will be accessible at that point.
Lemke clarified that 80% would be federally funded, and Hennepin County and State Aid
Funds would pay for the rest.
Lemke noted Phase 2 and the area that will be constructed Phase 2. He pointed out the
park boundaries and where the trail would run. He explained that 30% would be
federally funded, with the balance paid by Hennepin County.
Lemke explained Preliminary Layout 3A. He noted that the layout was approved by the
Lorretto City Council for the portion of the trail that is in Lorretto. He explained the
portion of Phase 3 would be in the City of Medina. He said that the phase would be paid
in the same way as the others.
Jonathan Blanning, the planning manager for Three Rivers Park District, spoke to the
Regional Trail Alignment plans within Baker Park Reserve. He said that the Park's
master plan, which requires no more than 20% of the Park's land base be developed,
will be updated in 2007. He said that there are no available acres in the Park for
additional development.
Blanning said as currently proposed, the regional trail going through Baker Park would
require that trails of equal length will be removed. He said such trial elimination would
be discussed at the master planning process.
Cavanaugh asked if properties adjacent would be included in the Park. Blanning noted
that such properties are called "in -holdings" and would be considered during the next
master planning session. He explained how such in -holdings are considered.
Cavanaugh asked if the in -holdings could be included in the acreage so no horse trails
are eliminated. Blanning said such land would be included in the calculations. He also
noted how wetlands are recalculated every year as well.
Smith asksd if Blanning and Three Rivers are planning to keep horse trails. Blanning
stated he could not commit to keeping or removing the horse trails at the present time.
Smith,said she would not vote for the trail unless a horse trail is guaranteed on the east
side of the park.
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Weir noted the cross-country ski system in Baker Park and asked if the horses could
use the cross-country ski trail during the summer. Blanning said that the trail is a hiking
trail and said the issue of horse trails transcends the issue of the Regional trail. He
explained that the regional trail timeline must move forward. He explained the Three
Rivers Park District Board of Commissioners could not make any promises about horse
trails until the master planning is done.
Workman said the Commissioners could make the promise if they wanted to. He said
he does not want to remove one trail for the sake of another.
Smith noted that Medina has committed a lot of land to Baker Park. Lorsung explained
that over 2200 acres from Medina, 15 — 20% of the City's land, is in Baker Park. Smith
said that if the Park wants a trail through Medina, the Board should figure out a way to
save the horse trails.
Cavanaugh said there is a lot of funding from federal and county sources and the trail
would benefit the residents of Medina greatly. He said he supports the trail and
requested that the Park preserve the horse trail.
Weir asked if an 8-foot trail could be approved and if some other hardcover could be
removed.
Boe Carlson, Governmental Affairs Administrator for Three Rivers Park District, said
that only a portion of the County Road 19 project is in Baker Park. He said Three Rivers
would be the operating and maintaining agency once the trail is built.
Carlson added that as part of the request, they considered the alignment through the
park and at this point, Hennepin County is looking at a proposed alignment so the
design process could begin. He said Three Rivers had not adopted any alignments. He
said he could pass the word on to the board regarding the horse trails.
Carlson explained some facilities and areas through the park that could add land to
reduce the possibility of the elimination of the horse trail. He said he and the other Staff
would ensure the message that Medina would like to maintain the horse trails be
communicated to the Three Rivers Parks Commission board.
Weir said the Resolution could be conditioned on maintaining the horse trails in Baker
Park.
Workman asked if the horse trail would be removed without the County Road 19 project.
Carlson said that they have not formally discussed eliminating the horse trails. He said
that after looking at the numbers of the County Road 19 projects, the Commission has
researched users on the trails and will consider all options.
Workman asked why the Park would propose eliminating trails. Carlson said it is the
Park's desire to maintain all trails.
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Cavanaugh asked if the in -holding properties could be included in the park. Carlson
stated the properties could not be included until they are acquired and restored to more
natural areas.
Weir noted that one home on one of the properties was torn down and a larger home
was re -built. She suggested the Council not count on such in -holding properties to help
expand the park. Cavanaugh suggested one alternative is the City could use some of
the park dedication fees to bring more land into the park.
Weir said a recommendation could be made to approve the east side of the trail, but
conditional on keeping the horse trails.
Carlson said that Three Rivers does not want to eliminate any trails in the park, but
would like to consider all alternatives. Smith said she believes in adding trails, but does
not believe removing some trails in favor of others.
Lemke noted right of way acquisitions will be determined during final design, and just
compensation based on market value is given for property rights that are required.
Cavanaugh asked if there would be full transparency regarding property appraisals.
Lemke said the property value is determined after County would secure two appraisals.
He added that the property owner is allowed one appraisal.
Lemke mentioned the schedule and stressed that the 14 months for right of way
acquisition is on the low end of the time that is needed. He said that there is not much
time to secure the preliminary approvals needed in order to have the final design ready
by March 2008. He said if the right of way is not secured, federal funds would be lost.
He added that the projects could be approved one by one, rather than together.
Workman opened the meeting up for public comment.
Ann Thies, 1922 Willow Drive, reiterated that a regional trail is nice, but she supports
Baker Park as a multi -use park. She said she would like a co -existing trail of turf and
pavement for horseback riders.
Dick Picard, of Dockside, said that his issue is the size of the path in front of his fence.
He said the fence and trees would likely be removed for a 10-foot trail. He said he
supports a path, but not one of such a large width.
Lemke responded that the trail is intended to be eight feet wide in the area. He said it
could not be paid for with state funding if it is less than eight feet in width.
Weir stated she walked the trail from Lakeshore to the Park and that it does not need to
be 10 feet wide. She said such a large trail would be intrusive. Cavanaugh said he
would like to apply for a variance in that area for strollers. Smith and Weir agreed.
Cavanaugh suggested 4-5 feet. Lemke replied he would not apply for grant funding for
any trail less than eight feet, and a narrower trail would have to be funded by the City.
He noted the Park Commission voted against funding a narrow trail.
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Robin Reid, former Park Commissioner, said the discussion was to keep the trail as
narrow as possible.
Workman asked if the first two segments could be approved, but not the segment in the
park until there is clarification regarding the horse trails.
Moved by Smith, seconded by Cavanaugh, to approve Phases 1 and 2, north of the
park, as requested. Motion passed unanimously.
Cavanaugh stated he is very interested in the trail and he would like to table the
discussion until the discussion of the horse trail is had.
Smith said a strong message should to be sent that the rural lifestyle of Medina would
not be destroyed by a regional trail. She said she does support approving one trail at
the expense of another.
Smith said there does not need to be an eight -foot trail on Dockside. She said the park
land should not be impacted so greatly.
Weir suggested tabling the discussion until such details can be discussed. Workman
suggested approving the preliminary planning, but not approving anything until
discussions could be had. He said at that point, Staff could discuss the details.
Lemke said he would have to come back in front of Medina for final approval before the
trail is started.
Moved by Weir, seconded by Cavanaugh, to approve the Resolution attached, with the
condition of the horse trail, and more dialogue regarding the width of the local connector
trail, and that Staff has the opportunity to amend the Resolution, as requested.
Lemke said the Resolution presented is an example and a starting point. He said
concerning the trail width on the west side, details will be worked out with Adams.
Chris Sagsveen, of Hennepin County, said the west -side piece is not required by the
federal grant requirement, and if the City does not want it, it does not have to be there.
Motion passed unanimously.
B. Concept Plan Review from Bancorp Group — Perimeter of Medina Golf and
Country Club
Lorsung stated the project is on the Medina Golf and Country Club Course and is
located in the northeast corner of the City. She noted the current guiding for the property
is public or semi-public. She said part of the area is scheduled for MUSA service pre-
2020.
Lorsung showed a photo of the site and explained where it would be located. She noted
the 3.5 units per acre is slightly above what is requested by the Met Council.
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Lorsung said Staff feels the timing of the project is overall the most important concern,
and that the land -use for the property is appropriate. She said the development would
require Comprehensive Plan amendments.
Lorsung said there have been several concerns raised about County Road 116. She
added the site has some attractive open space features and park areas. She noted that
the City understands this proposal would be in addition to any future development of the
12-acre 9-hole portion of the golf course, which is already in the MUSA and zoned Multi -
Family Residential.
David Newman, 1529 94th Lane NE, Blaine, MN, said that he is the president of RGM
Development. He said they are calling the townhomes Rolling Green, but the name
could be changed. He explained RGM Development and the Bancor Group.
Newman noted that he and Pflaum are trying to create excellent communities that will
stand the test of time. He said there have been 10 years of discussion about
development between his group and the golf course. He explained the history of the
land and ownership of the property and golf course.
He noted several problems that were found after an initial agreement with the property
owner and golf course. He said several obstacles were hurdled before the development
could move forward.
Newman said he understands the City's problem with the timing, however, his contract
expires on September 1, 2007 and he does not have time to wait until the
Comprehensive Plan is approved.
Newman explained the proposed twin homes and one single -residence home. He noted
that there is a high water table and how that affects the properties. He said because of
the natural features, the City has limited options that it can consider for the parcel.
Newman noted where the homes and driveways would be built. He also noted areas
that would be dedicated as park areas. He also noted several natural features of the
land.
Newman stated one of the largest issues is traffic. He said the development would tie in
to existing intersections. He said in the right of way dedication, they are proposing
some additional areas that could assist in resolving some traffic issues.
Newman presented the home elevations and said the Country Club approved their
plans. He noted the other developments in the area and said the proposed
development is like an "island" between all the developed land. He said the uses and
utilities are already established in the area.
Newman explained the target demographic for his development and said there will be
one maintenance facility for lawn care provided through the Homeowners Association.
He also noted that the targeted demographic area would not likely be using the
adjoining roads at peak hours.
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Newman explained that the development would ensure the Medina Country Club
remains a golf course community for generations to come. He said his proposal is
unique because everything around it has been planned and the utilities are ready for
development. He also noted that there is an opportunity to expand some other housing
options with the twin homes. He said moving the project forward now would allow for
planning Highway 116 now rather than later.
Reg Pederson, the past president of Medina Golf and Country Club, said the Hendry
deal began over 20 years ago. He explained the Golf Course and Country Club's
financial position and said this deal will ensure the Golf Course's future. He said that
nearly 20% of the members are Medina members.
Pederson explained that Hendry would like to sell the property at this point. He said if
the development does not happen at this time, Hendry would request development
rights to heavily develop the Par 3. He said that 235 members of the golf club would
likely be lost and the Golf Course would have a problem attracting new members and
maintaining current membership, which could mean losing the golf course all together.
Smith said she likes the idea and would like the area to stay open space. Pederson said
there are several things stopping the area from being the golf course. He explained the
equity and non -equity partners of the course. He said 80% of the membership would
not favor the area being anything other than a golf course.
Smith asked if all current membership is non -equity. Pederson explained that only non -
equity memberships are currently given and the memberships would not be re -sold as
equity memberships. He said when equity memberships are relinquished the golf
course buys them.
Pederson said the membership of the Medina Golf and Country Club has a 40-year
lease, which presents the property from being sold for redevelopment. Weir asked how
far they are into the lease. He explained that they are 30 years left of the 40-year lease
and there are three 15-year extensions after the 40-year period is up.
Weir said it is a very desirable development and a good use of the land. She raised a
concern about the traffic issues on 116 and the timing of the application. She said she
would like to know more about Hendry's sunset date of September 2007. She said the
development would stabilize the golf course and asked if it could be considered during
the Comprehensive Plan discussions.
Workman explained the difficulty in the timing of the issue and that it could probably not
be included in the Comprehensive Plan discussions. Pederson said that Hendry would
likely grant a 2-week extension, but would not grant an extension beyond that.
Smith asked how long the Comprehensive Plan and Site Plan approval took for
Bridgewater. Lorsung and Adams explained that it took nearly a year for approval.
Cavanaugh noted that he liked the project to preserve the views of the golf course from
116. He said he would like to see such a project in the area. He noted his concern with
ensuring that the golf course remains as -is. He said any change in the land for this
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development would require a comprehensive plan change for the multi -family use to be
put back to public use.
Cavanaugh noted that there would be many other groups who would like
Comprehensive Plan Changes and his belief is Bancor would like to have approval
before they have to wait in line for other projects.
Workman noted that Brinkman supports the project.
Smith said she believes some good developments have been lost and she supported
approving this project and Comprehensive Plan Amendment. She noted that the issues
of traffic on 116 and 55 must be addressed. She noted several amenities that were
added with the Bridgewater development.
Cavanaugh asked if the 20% equity members could purchase the non -equity 80%.
Pederson explained that there would be no money to be made. Workman said that the
intent of the membership is to maintain the land as a golf course.
Pederson explained how the non -equity membership works which allows the member to
play golf, have dinner at the club, and have amenities of the club. He added that there
is no money to be made with a non -equity membership.
Smith noted the tree ordinance and asked how the trees would be replaced. Workman
said the City would eventually require such replacement.
Smith also asked if the road going into Foxberry along 116 would be improved and if
Shawnee Road to the north would be improved. Newman replied that after the
neighborhood meetings and Planning Commission meeting, his engineers spoke with
Hennepin County and is willing to make a significant contribution for some road
improvements. He said the City and his group could use the opportunity to improve the
roads.
Workman noted his reluctance to change the Comprehensive Plan for one
development, but said he supports the proposed development.
Smith asked how the City could go ahead with such a Comprehensive Plan amendment
with available Staff. Workman said the project could be outsourced. Adams said he
has spoken toPlanntng Staff and some part-time or outside consultants could be
utilized, but noted there is currently a transition with the Landform Consultant. He said
Staff would have to ask for additional resources for the project if the City desired to keep
pace with the.Comprehensive Plan timeline. Smith asked if the developer would pay
such ousts. Adams noted that developer fees would help reimburse both consultant and
additionsA staff time spent on the project, but that existing Staff would have to be
involved and their available resources would be limited on other projects/priorities.
Adams asked how the Comprehensive Plan and other projects would be compromised if
the Bancpr project and other applications came forward with Comprehensive Plan
amendments.
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Cavanaugh asked if it is fair to ask other proposals to wait until after the Comprehensive
Plan. Smith asked if the project could be included earlier in the process of the
Comprehensive Plan update. Weir stated she would like to take such an action.
Workman suggested the conversation continue when Bancor comes back with a formal
application. Smith said the discussion should happen because other projects could
warrant such consideration as well.
Workman said it does not matter until the formal application is made.
Weir stated she does not want the proposal to slow down the Comprehensive Plan.
Smith noted her dislike that property owners hold such power over such developers and
projects. She said landowners should be more reasonable.
Cavanaugh said that the Hamel Road concept is also excellent and the discussion about
whether to include such projects in the Comp Plan needs to be had.
C. Resolution Vacating a Portion of Drainage and Utility Easements Located
Within Lots 2 and 3, Block 1, Medina Clydesdale Marketplace — Public
Hearing
Lorsung said the project is self-explanatory and there is a logical need for existing the
current perimeter easements. She said Staff is comfortable with approving the vacation.
Workman opened the public hearing at 9:09 p.m.
Hearing no comment, Workman closed the public hearing at 9:09.
Moved by Weir, seconded by Smith, to approve Resolution Vacating a Portion of
Drainage and Utility Easements Located Within Lots 2 and 3, Block 1, Medina
Clydesdale Marketplace, as requested. Motion passed unanimously.
D. Water Service Agreement with City of Maple Plain
Adams noted that Maple Plain has not yet approved the agreement, but he was
informed they will discuss it at their October 23rd meeting.
Moved by Weir, seconded by Smith, to approve the Water Service Agreement with City
of Maple Plain, as requested. Motion passed unanimously.
Smith suggested a letter of thanks be sent to Maple Plain after the agreement is
approved.
E. Award Project to Well No. 6
Adams said Staff is recommending the alternate bid with the Bergerson-Caswell bid.
Kellogg said the alternate bid was to solicit competition and lower bids. He said both
bidders were capable of completing the project. Adams pointed out that there are a
couple more components related to the project relating to pump house improvements
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and raw water supply line connection that will come back to Council later for plan and
spec approval.
Kellogg explained that the other two pieces are a physical connection between the well
and pumphouse and finishing the raw water line between the pumphouse and new
treatment facility. He stated he anticipates the project would be brought forward in
December of January for approval.
Adams noted that it is critical to move on Well No. 6 since Well No. 7 will be needed in a
few years. He noted Bonestroo and Staff are reviewing the possible need for another
water tower to serve the City's needs in 2008. He noted the urgency to move forward
on such a project.
Moved by Smith, seconded by Weir, to approve Award Project to Well No. 6, and award
the contract to Bergerson-Caswell for $131,055, as requested. Motion passed
unanimously.
Workman asked about Corcoran's water plans. Lindahl said Corcoran has approved a
feasibility report study.
F. 2007 Health Insurance
Adams said the premiums are going up by 16%, and the Council directed Staff to cap
the City contribution to a 10% increase. He said as a flexibility option, the City has
proposed a Health Reimbursement Arrangement (HRA).
Adams stated that the HRA would basically serve as a savings account for employees.
He said the percentage increases could not be guaranteed because the City cannot
guarantee how many employees would choose the HRA.
Smith asked about the dental insurance increase. Adams said the rates would likely
increase 3-5%, but it has not yet been confirmed in writing.
Adams explained that the employee could not contribute any more to the HRA account
than is allowed by the program. He explained how the program works for both single
employees and families. He also explained the potential savings for the employees and
noted the benefits of the HRA account.
Adams stated there is a lot of interest in the program and employees have had several
good questions. He stated staff is reviewing more options in 2008 for the program,
including a possible Flexible Spending Account. Workman said the advantages are the
employees begin shopping for medical services.
Adams noted the City is considering partnering with other organizations or communities
to cut down on administrative costs, or to look at establishing wellness programs.
Workman asked what employees are covered. Adams stated all City employees would
be covered.
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Workman said his concern is that if employees do not choose the HRA, they will have to
take a pay cut to pay for the 16% increase in health care costs. Cavanaugh explained
that most employees would save money with the HRA option.
Smith said it is time for the City to consider other options and she supports the HRA.
Adams suggested amending the resolution and said the City is trying to encourage
employees to choose the HRA option. Workman asked the resolution to be amended to
ensure the increase to employees is in line with past increases.
Cavanaugh asked about the rates provided and the risk to the employee. Adams
explained that the rates are premium amounts, not what the City is contributing to the
amounts, and explained depending on the plan that employees are changing to there
will be more some risk for some employees.
Workman suggested the City only charge the employees an 8% increase. Smith asked
how there could be an incentive for the HRA.
Workman asked if the City employees have seen the proposed change. Lorsung
explained she saw the plan but she shares the concern about the 16% increase since
the HRA may not be the best plan for everyone.
Jason Nelson, Police Sergeant, said that not many police officers have had the chance
to review the plan due to a scheduling conflict during the informational session. It was
also added that the Union has not yet reviewed the plan, but there has been interest in
the HRA.
Workman suggested that comparisons between the current plan and HRA should be
made and offered to employees. Adams stated Finance Director Day has made such
comparisons available and said she has made herself available for individual
consultations.
Workman suggested the City pay 8% of the increase for one year while employees have
time to review the various insurance plans including the HRA. He asked that the
information be provided to the Council earlier in advance of October. Adams said that
such information is not always available well in advance, but that the Council discussed
the rate increases in July and August work sessions, at which time staff was directed to
limit the City cap to a 10% increase.
Workman noted the other option is to subsidize the HRA option a bit by supplementing
the deductible. Adams stated supplementing is not an option as outlined in the contract.
He explained that LOGIS is negotiating that change in the contract for 2008, which
would give cities more flexibility. He noted the City covering 8% of the regular premium
increase would provide less concern or risk to employees.
Smith suggested adopting the #2 option, but paying 8% of the increase. She suggested
the City continue considering more insurance options in the future.
Medina City Council Meeting Minutes
October 17, 2006
373
Adams said the dental insurance must be decided upon. Workman said he does not
see 100% dental coverage as essential. Adams said that reducing the City's
contribution to the premium to 75% had been discussed in past years.
Smith said that she does not receive free dental as a County employee. Adams noted
that the rate is very competitive.
Workman said the dental benefits should be discussed in the future but should stay the
same for this year. Cavanaugh said he does not believe dental should be free. Adams
said a future Flexible Spending Account may be able to pay for some dental expenses.
Moved by Smith, seconded by Weir, to approve Resolution Establishing Health
Reimbursement Arrangement (HRA) Plan, paying 8% of the increase in the regular
health insurance premium, and approving the dental plan at 100% coverage for 2007,
with consideration of reducing the 100% premium contribution for 2008, as amended.
Motion passed unanimously.
1. Resolution Establishing Health Reimbursement Arrangement (HRA)
Plan
Moved by Weir, seconded by Cavanaugh, to approve Resolution Establishing Health
Reimbursement Arrangement (HRA) Plan, as amended. Motion passed unanimously.
X. CITY ADMINISTRATOR REPORT
A. Agreement for Jazzercise Classes at Hamel Community Building
Adams explained the terms of the contract. He said the schedule fits very well into the
schedule of the Community Building.
Smith said she believes it is an excellent use of the building
Moved by Weir, seconded by Cavanaugh, to approve Agreement for Jazzercise Classes
at Hamel Community Building, as requested. Motion passed unanimously.
Adams noted a road petition was received for County Road 116, and the issue would be
brought back on November 8th for general discussion. He stated a speed study has
been requested. He said the Council could recommend to the County that a speed
study be done, which could then request it from MNDot at MNDot's cost. He said the
petition, with about 70 signatures, is also asking for more attention to the bike trail along
the west side of 116.
Smith noted that a trail should be built on the west side of 116. Adams said other
issues surrounding the trail might need to be discussed.
Weir asked about the petition from Willow Drive. Adams said the hearing would be held
on November 8th and notices would be sent to affected property owners.
Medina City Council Meeting Minutes
October 17, 2006
374
Workman said he spoke with several residents on Hunter Drive who would be willing to
discuss giving up part of their property for trail easements. He said he would ask
Adams and Kellogg to propose a plan for the property owners to show them how the
trail would look. He stated he does not believe it is unreasonable. Adams said that he
and Kellogg have already been planning to meet with the residents.
Doug Dickerson, Planning Commission, stated that one of the property owners, Bill
Olson, had left messages for Joe Paumen, who is no longer with the City. He said the
property owners favor the trail but they would like to know how it would look before they
are willing to give up their property.
Smith asked if the trail would be paved this fall. Workman noted it was approved in the
consent agenda. Dickerson asked Adams to call the Olsons to follow up. Adams stated
he was waiting to approve paving the segments before contacting the property owners.
Smith said the council approved such action.
Adams stated Intern Kelly Steele has been working on a finance project at about 20
hours a week. He also noted a budget workshop will be recommended for later in
November.
Adams mentioned that the rainwater park dirt pile is supposed to be removed by
November 1st. He said one of the concerns he has recently heard is how people are
notified that projects are going on. He said it would be difficult to notify all residents of
the projects by mail due to the often uncertainty or delay in start dates, but that signs
have been discussed, but would cost the City some money.
Weir asked if an e-mail could be sent to Councilmembers in case of phone calls.
Kellogg said the example given in Rainwater Park was unique and he explained the
circumstances. Smith said an e-mail notification of such things would be very helpful
and that she would like to ensure citizens are notified, whether by postcard or by sign.
Adams said a sign could be helpful in some instances, but in the given example would
have been difficult because approvals actually occurred this past spring. Smith said the
City should think ahead and come up with a solution to inform residents. Weir
suggested the Council be informed. Smith suggested that some information should be
posted on the City's website.
Adams said the members of the Open Space Task Force said that discussions with the
consultant have been going well and the Task Force has recommended adding another
person or two. He said there have been people who have expressed interest in being
appointed.
Cavanaugh said the one concern of the committee is that one of the people who is
asking to be appointed is not a resident in Medina, but is a landowner. Smith asked if
there is a representative of landowners who do not live in Medina. Lorsung said Susan
Seeland would be the only representative. Lorsung said that the consultant believes it
could help to have more than one Council representative on the Task Force as well.
Cavanaugh said Susan Seeland and Weir would be excellent additions to the Task
Force. Lorsung explained the Task Force's schedule. Weir noted she feels quite
Medina City Council Meeting Minutes
October 17, 2006
375
passionate about open space and recommended appointing Susan Seeland to the Task
Force.
Moved by Cavanaugh, seconded by Smith, to appoint Susan Seeland and Weir to the
Open Space Committee. Motion passed unanimously.
X. MAYOR & CITY COUNCIL REPORTS
Weir noted that she would like to see the Park Commission write operational procedures
that match the Planning Commission procedures. Workman agreed, but said the issue
should be brought back up next year. Weir agreed.
Smith said that while reviewing the community survey, she realized that Medina is not
serving its businesses well. She said she thought it may be a good idea to have an
Economic Development Commission made up of business owners and residents to help
guide Medina's Economic and Business policies and development.
Cavanaugh agreed and suggested that business -minded residents be appointed. Smith
added that Economic Development includes protecting current business in addition to
attracting new businesses. Workman suggested the issue be brought forward to the
new City Council in January.
Xl. APPROVAL TO PAY THE BILLS
Moved by Smith, seconded by Cavanaugh, to approve the bills, order check numbers
029996-030063 for $257, 419.19, and payroll check numbers 019975-019977& EFT for
$30, 922.08. Motion passed unanimously.
XII. ADJOURN
Moved by Weir, seconded by Smith, to adjoum e meeting at 10:06 p.m. Motion
passed unanimously.
ruce D. Workman, Mayor
Attest:
Chad M. Adams, City Administrator -Clerk
Medina City Council Meeting Minutes
October 17, 2006
376
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Medina City Council Meeting Minutes
October 17, 2006
377
ORDER C IECKS - OCT OBER 17, 2006
029996 AGGREGATE DIVISION $1,912.47
0/9997 ALLEGRA PRINT & IMAGING $1,471.72
029998 ALLSTAR ELECTRIC $335.19
079999 AMERICAN SUPPLY GROUP $252.20
030000 ASPEN MILLS $227.59
030001 BC_q/TRAINING & DEVELOPMENT $40.00
030002 BEST WESTERN HOTEL & REST. $197.10
030003 BIFF'S INC. $442.82
030004 BROCK WHITE $95.85
030005 BRYAN ROCK PRODUCTS $895.04
030006 BUDGET PRINTING $62.63
030007 BUFFALO BITUMINOUS $4,327.88
030008 CENTERPOINT ENERGY $372.42
030009 CHORLEY, MICHAEL $537.94
030010 CNH CAPITAL $487.99
030011 CR PLANNING $2,793.35
030012 CULLIGAN $78.65
030013 DEEP ROCK WATER COMPANY $68.00
030014 DEFENSIVE EDGE $7,915.08
030015 DEPARTMENT OF PUBLIC SAFETY $270.00
030016 DES LAURIERS & SONS $2,170.09
030017 EHLERS & ASSOC. $575.00
030018 ELAN FINANCIAL SERVICE $1,335.52
030019 FORTIN HARDWARE $235.86
030020 FRONTIER $58.82
030021 G. L. CONTRACTING $100,951.86
030022 GENUINE PARTS CO. - MPLS $105.42
030023 GOPHER SIGN CO $315.19
030024 GOPHER STATE ONE CALL $562.15
030075 HAMEL BUILDING CEN 1 ER $267.31
030026 HAMEL FIRE RELIEF ASSN. $41,474.00
030027 HARMON AUTOGLASS $483.93
030028 HAWKINS INC. $758.90
030029 HENNEPIN CO.TREASURER $62.36
030030 HENNEPIN COUNTY INFO.TECH.DEPT $848.19
030031 HENNEPIN COUNTY SHERIFF $175.45
030032 HENNEPIN COUNTY TREASURER $200.00
030033 HIGHWAY 55 RENTAL $1,077.62
030034 KODET ARCHITECTURAL GROUP LTD $11,439.70
030035 KONICA MINOLTA BUS. SOLUTIONS $2,288.35
030036 LONG LAKE, CITY OF $4,141.00
030037 MEDI.ACOM $84.95
030038 METRO WEST INSPECTION $16,623.35
030039 METRO.COUNCIL ENVIRO. SERVICES $9,575.38
030040 METROPOLITAN COUNCIL WASTEWTR $10,741.50
030041 MOTHERS MOTORS/LORETTO TOWING $20.00
030042 NELSON ELECTRIC MOTOR REPAIR $135.00
030043 PLEAA $15.00
030044 PLYMOUTH, CITY OF $25.00
030045 PRUDENTI_AL INSURANCE CO. OF AM $337.00
378
ORDER CHECKS - OCTOBER 17, 2006 (CONT'D)
030046 QWEST $1,961.43
030047 REED BUSINESS INFORMATION $129.32
030048 REID, JOHN E. & ASSOCIATES $550.00
030049 REYNOLDS WELDING $33.87
030050 STREICHER'S $15.90
030051 SUN PRESS & NEWSPAPERS $967.01
030052 SUNBURST LAWN & SNOW $5,751.00
030053 SUPERIOR STRIPING, INC. $300.00
030054 T-MOBILE $276.33
030055 TALLEN & BAERTSCHI $3,655.78
030056 TWIN CITY WATER CLINIC $40.00
030057 U.S. POSTAL SERVICE $1,517.58
030058 VERIZON WIRELESS $12.66
030059 VICTORY CORPS $95.41
030060 WASTE MANAGEMENT-TC WEST $3,395.84
030061 WEST HENNEPIN AUTO $168.42
030062 XCEL ENERGY $8,347.15
030063 ZEP MANUFACTURING $383.67
$257,419.19
PAYROLL CHECKS - OCTOBER 16, 2006
019975 SCHERER, STEVEN T $1,420.28
019976 CONVERSE, KEITH A $1,499.70
019977 VIEAU, CECILIA M $1,022.29
EFT ADAMS, CHAD M. $2,074.80
EFT SCHERER, STEVEN T $1.00
EFT MCGILL, CHRISTOPHER R. $1,475.44
EFT HALL, DAVID M. $1,459.81
EFT DRESSEL, ROBERT P. $1,270.92
EFT BF,LLAND, EDGAR J $1,249.49
EFT CONVERSE, KEITH A $1.00
EFT VIEAU, CECILIA M $1.00
EFT DINGMANN, IVAN W $1,833.23
EFT SULANDER, LAURA L. $1,215.96
EFT BOECKER, KEVIN D $1,475.54
EFT GREGORY, THOMAS $1,691.75
EFT LORSUNG, ROSE A $1,288.76
EFT NELSON, JASON $1,788.92
EFT KLISZCZ, DAVID A. $551.96
EFT VINCK, JOHN J. $1,336.15
EFT FINKS, DUSTIN D. $1,214.66
EFT MAROHNIC, NICHOLAS $453.88
EFT DAY, JEANNE M. $2,007.34
EFT DOMINO, CHARMANE $1,221.75
EFT WUNSCH, JODI M. $934.01
EFT STEELE, KELLY J. $190.03
EFT LEUER, GREGORY J $1,242.41
$30,922.08