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HomeMy Public PortalAbout20030528 - Agendas Packet - Board of Directors (BOD) - 03-11 Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-11 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:00 p.m. Wednesday,May 28, 2003 330 Distel Circle Los Altos, California AGENDA* Please Note: 6:00 p.m. Closed Session Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time 6:00 ROLL CALL SPECIAL METING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 6:00 p.m. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting,and,at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference with Legal Counsel—Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(h)—one potential case 2. Conference with Real Property Negoti —Government Code Section 54956.8 Real Property—Santa Clara County APN 544-50-002 Agency Negotiators—Tom Fischer,Land Protection Specialist Negotiating Party—Mildred Holmes,Property Owner Under Negotiations—Instructions to negotiator will concern price and terms of payment. 3. Conference with Real Property Negotiator—Government Code Section 54956.8 Real Property—Santa Clara County APNs: 544-50-003; 544-50-003 and Santa Cruz County APNs: 091-051-02 and-03 Agency Negotiators—Michael Williams,Real Property Representative Negotiating Party—Clint Callan,Esq. for Presentation Center,Property Owners Under Negotiations—instructions to negotiator will concern price and terms of payment. 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL CommumcAmNs—Public ADOPTION OF AGENDA—N.Hanko Awpnm OF CONSENT CALENDAR—N.Hanko 7:40* SPECIAL ORDER OF THE DAY Resolution Honoring Don Weden 330 Distel Circle # Los Altos, CA 94022-1404 * Phone: 650-691-1200 Fax: 650-691-0485 * E-mail: mrosd@openspace.org * Web site: www.openspace.org ftt;] OF-RE-E Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett, Kenneth C. Nitz - General Manager:L.Craig Britton Meeting 03-11 Page 2 BOARD BUSINESS 7:45* 1 Program Evaluation for the 2002-2003 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District; Comment On and Accept Staffs Program Evaluation Report—C.Britton 8:05* 2 Authorization to Enter into Annual Service Agreements with HiTech Construction Management and Design,Inc.,and Strategic Construction Management to Provide Construction Management Services for Capital Improvement Projects in Fiscal Year 2003-2004;Authorize the General Manager to Execute an Annual Service Agreement with HiTech Construction Management and Design,Inc. of San Francisco to Provide Construction Management Services for Capital Improvement Projects in Fiscal Year 2003-2004 in an Amount Not to Exceed$58,000;Authorize the General Manager to Execute an Annual Service Agreement with Strategic Construction Management of Santa Cruz to Provide Construction Management Services for Capital Improvement Projects in Fiscal year 2003- 2004 in an Amount Not to Exceed$30,000—S. Sommer *** 3 Cancel the June 11, 2003 Regular Meeting of the Board of Directors and Schedule a Special Meeting on June 5, 2003;Approve Cancellation of the June 11,2003 Regular Meeting of the Board of Directors; Schedule a Special Meeting of the Board of Directors for June 5,2003—C. Britton *** 4 Resolution Authorizing Execution of Agreement with Bay Area Ridge Trail Council for Construction of a Parking and Staging Area at the Jacques Ridge Entrance to Sierra Azul Open Space Preserve; Adopt the Attached Resolution Authorizing the General Manager to Execute a Construction Funding Agreement with the Bay Area Ridge Trail Council for Construction of a Parking and Staging Area at the Jacques Ridge Entrance to Sierra Azul Open Space Preserve—D.Vu *** 5 Authorization to Purchase Trailhead Signboards from Von Kohom Signmakers, Inc. of Redwood City for Fiscal Year 2003-2004;Authorize the General Manager to Purchase Ten Trailhead Signboards from Von Kohorn Kitzmiller Signmakers, Inc. in an Amount Not to Exceed$27,000 for Fiscal Year 2003-2004—S.Welaratna 8:15* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. *** REVISED CLAIMS 8:30* ADJOURNMENT * Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. ** TO ADDRESS THEBoARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT,IF YOU NEED ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. Regional Open f ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-03-50 Meeting 03-11 May 28, 2003 AGENDA ITEM I AGENDA ITEM Program Evaluation for the 2002-2003 Action Plan for t Im ementation of the Basic Policy of the Midpeninsula Regional Open Space District GENERAL MANAGER'S RECOMMENDATION -- Comment on and accept staffs program evaluation report. DISCUSSION The attached program evaluation material covers the 2002-2003 fiscal year from April 1, 2002 to March 31, 2003. Staff will brief you at your May 28 Regular meeting on the status of key projects, plus additional projects and activities not specifically included in the Action Plan that required significant staff effort. You adopted the new Action Plan for the 2003-2004 fiscal year at your March 12, 2003 meeting (see Report R-03-35). Copies of both Action Plans are available at the District office for public inspection. Prepared by: M. Williams, Real Property Representative D. Woods, Senior Acquisition Planner C. Woodbury, Planning Manager J. Maciel, Operations Manager S. Jensen, Public Affairs Manager C. Britton, General Manager S. Thielfoldt, Administration and Human Resources Manager J. Escobar, Assistant General Manager S. Schectman, General Counsel Contact person: C. Britton, General Manager 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-mail: mrosd@openspace.org • web site: www.openspace.org OM E" Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C.Nitz • General Manager:L.Craig Britton f OPEN SPACE ACQUISITION DEPARTMENT Programs A. Acquisition, Funding, and Negotiation B. Property Management C. Land Protection To Implement the BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space land within the District planning areas, including bay lands and foothills. The District seeks to link its open space lands with federal, state, county, city parklands, and watershed lands. General Department Emphasis for 2002-2003 The department's emphasis will be to acquire the higher priority projects funded under the District's Financing Authority. Lower priority properties will be pursued through long-term options, available grant funding, bargain sales, and gifts. The District will continue to work diligently with Peninsula Open Space Trust(POST) to acquire land and to further the District's overall open space acquisition goals. The Property Management Program will focus on maximizing rental income consistent with Open Space Management policies, and on maintaining and improving District rental structures, as needed. The Land Protection Program will focus on conducting comprehensive land acquisition studies, monitoring land use planning activities where interests in land may be enhanced, and protect District interests in land by resolving conflicts arising from easement and encroachment issues. Continue to improve communications with other Departments to enhance the District's work environment. In the event of voter approval of the Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Bond Act of 2002 (Proposition 40), the District will apply for per-capita and competitive grants to maximize available grant funding. Staff Resources (Regular, full-time positions, unless otherwise indicated) Land Acquisition Manager(vacant position) Real Property Representative Senior Acquisition Planner Land Protection Specialist Real Property Specialist Administrative Assistant I Page 1 i I 2002-2003 Acquisition Funding and Negotiation Objective To provide for the acquisition of all real property rights necessary to secure an open space greenbelt in the foothills and bay lands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. Key Projects l. New Land Commitments - Convert the budgeted funds in the New Land Commitments budget category into open space lands, at desirable prices, focusing on the higher priority properties which specifically protect the greenbelt, including rounding out and improving public access to existing preserves, connecting to other preserves and other public lands, protecting the natural habitat and resources, and furthering the completion of the Bay Area Ridge Trail and San Francisco Bay Trail with potential ultimate trail connections to the Pacific Coast. Acquisitions connecting Skyline Ridge Open Space Preserve and Portola Redwoods State Park are a priority. Balance the desirability of potential acquisitions with the availability of budgeted funds, including, if possible, private financing with favorable terms. PROGRESS: • The District acquired approximately 1,882-acres of open space land, including the 827- acre The CHY Company, the 493-acre POST/Loma Prieta Ranch, the 139.7-acre Santa Clara County (Hacienda Park) and 40-acre Daloia properties as additions to the Sierra Azul Open Space Preserve the 335.54-acre Big�Dipper addition to Skyline Ridge Open Space Preserve the 22-acre Paulin property addition to the La Honda Creek Open Space Preserve the 23.76-acre Ham property addition to Monte Bello Open Space Preserve and the 1.41-acre Richmond property addition to the El Sereno Open Space Preserve. 2. Acquisition Grant Projects—To augment acquisition funds explore new rant 9 J g q � p g opportunities focusing on high priority acquisition projects. Seek new grant funds through existing grant programs such as Land and Water Conservation Fund, Habitat Conservation Fund (HCF), San Francisco Bay Area Conservancy Program, Environmental Enhancement Mitigation Program (EEMP), Recreational Trails Program, Wildlife Conservation Board, and Bay Area Ridge Trail grants. Complete EEMP and Bay Area Conservancy grant projects in Sierra Azul, including the acquisition of the POST/Guadalupe Land property. Complete HCF projects for acquisition of the POST/ Loma Prieta Ranch property and a possible addition to Purisima Creek Redwoods Open Space Preserve. If approved by California voters in March 2002, implement Proposition 40 Bond Act Per Capita Grant projects and apply for related block grants and competitive grants as they become available. PROGRESS: • Completed the acquisition of the 493-acre POST/Loma Prieta Ranch property utilizing two grants totaling $500 000 from the Habitat Conservation Fund. The purchase of the Page 2 I i POST/Loma Prieta Ranch property and the acquisition of the adjacent 827-acre The CHY Company property provide for a future trail connection from the Bay Area Ridge Trail and the trail to the sea which will someday connect the Sierra Azul Open Space Preserve to the Soquel Demonstration State Forest and the Forest of Nisene Marks State Park. • Acquired the 40-acre Daloia property with $150,000 in grant funds from the Bad Ridge Trail Council and the State of California Coastal Conservancyproperty acquisition helps complete an 11-mile stretch of the Bay Area Ridge Trail alignment connecting the Lexington Reservoir and the Almaden Quicksilver County Park. 3. Gifts, Bargain Sales, and Joint Acquisitions - To augment acquisition funds, explore bargain sales, and/or gifts where possible. Complete joint acquisition projects with Santa Clara County Parks for the former Lobner property in Stevens Creek Canyon, Moody Gulch property near Bear Creek Redwoods Open Space Preserve, and the Hacienda Park property adjacent to Sierra Azul Open Space Preserve. Work closely with Peninsula Open Space Trust (POST) to pursue acquisition of open space that provides potential regional and coastal trail connections, including additions to Mills Creek, La Honda Creek, and Sierra Azul Open Space Preserves. PROGRESS: • The County of Santa Clara conveyed at no cost to the District the 139.7-acre Hacienda Park parcels as an addition to the Mt. Umunhum area of Sierra Azul Open Space Preserve. The District also received a gift of.I I-acre Sin eg wald parcel in the Hacienda Park subdivision. • The District acquired the 827-acre The CHY Company property on a bargain sale basis of $3 00,000 which was substantially_below the fair market appraised value of$4 750 000. 4. Alternative Acquisition Methods - Obtain Board approval of appropriate options, at market prices or less, to acquire desirable properties that might be affordable through grant applications in future years. Explore various alternative terms of purchase (installment purchases, defeasable fee, exchange of agricultural easements to preserve open space lands, etc.) to offer advantages and incentives to landowners, as well as cost savings to the District. PROGRESS: • The District acquired the 40-acre Daloia property addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve with District secured financing over 15-year period totaling$240 000. The financing was secured by a deed of trust on other District owned land in the Mt. Umunhum area so that the District could receive the $150,000 in grant funds from the Bay Area Ridge Trail Council and the State Coastal Conservancy. • The District acquired the 1.41-acre Richmond property as an addition to the El Sereno I Open Space Preserve as a result of a settlement agreement reached in mediation. This acquisition resolved ongoing litigation regarding a landslide which the District assumed as part of the purchase of the 258.81-acre Krone-Bishop addition to El Sereno Open j Space Preserve in June of 2000. • The District entered into management agreements with POST to manage the 34-acre POST/McKannay property in the Hacienda Park subdivision as part of Sierra Azul Open Page 3 Space Preserve and the 40-acre POST Gottsleben/Sonntag property as part of the Long Ridge Open Space Preserve. Other Projects and Activities 1. Maintain a multi-year spending plan for open space acquisition which optimizes use of cash and borrowed funds to accomplish acquisition goals within budget constraints. 2. Work closely with Legal Program to draft purchase agreements and related real estate documents, and to clear and perfect title on District open space lands including the ownership issues at Dennis Martin Road at Thornewood Open Space Preserve. 3. Assist the Planning Department, when appropriate, in the coastal annexation process through the Local Agency Formation Commission in San Mateo County. 4. Pursue a public financing measure with favorable terms to provide additional land acquisition funds if deemed appropriate by the District Controller. 5. Provide information for on-going acquisition planning and priorities to the Planning Department. 6. Explore additional methods to protect open space lands for less than the total cost of fee acquisition (open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals, land trusts, groups, etc.). 7. Encourage other agencies to acquire through various means, including grants, park and open space lands that are consistent with their goals and which compliment the District's greenbelt program. 8. Initiate and maintain contacts with landowners, real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 9. Maintain a relocation assistance program utilizing staff and consultants as necessary. 10. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 11. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. Page 4 2002-2003 Property Management Program Objective To manage all of the District's revenue-producing activities in such a way as to maximize income from property management accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Key Projects 1. Administer Property Management Accounts -Administer rental accounts, communication and agricultural leases, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. PROGRESS: • All property management residences remain fully occupied with rental accounts current and in good standing. • Staff negotiated a new lease at market rent with Kaidara, Inc. for the Distel tenant space at a time when a 23%vacancy rate exists in the Mt. View-Los Altos commercial office space market. • Staff negotiated a new lease with Sprint for the cell site located below the PG&E transmission tower at Pulgas Ridge Open Space Preserve. 2. Maintain Rental Structures - Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition, and to increase net rental income. Work with Operations Department to implement a uniform water system and maintenance plan for District rental structures in the Skyline Area. Administer long term and recurring maintenance priorities on rental properties. PROGRESS: • New roofs were installed on one of the cabins at Saratoga Gap Open Space Preserve and the employee residence at Monte Bello Open Space Preserve. • Skyline field staff assisted in the installation of safety ballards, moving of propane tanks and installation of new propane lines at the employee residence at La Honda Creek Open Space Preserve and the former Silva residence at Skyline Ridge Open Space Preserve. • Assisted Skyline field staff in replacement of the water system and tanks serving the three cabins at Saratoga Gap Open Space Preserve. 3. Administer Historic Leases - Oversee lease compliance and renovation requirements at the historic Picchetti Winery, Thornewood estate, and Fremont Older house. Complete lease extension for historic Fremont Older residence. Pursue lease extension and potential agricultural lease with new tenant as part of the historic Picchetti Winery. PROGRESS: • Staff negotiated a 5-year lease extension with an additional 5-year lease option with Mort and Elaine Levine for the historic Fremont Older residence. The lease extension Page 5 provided for continued improvements and maintenance of the historic structure during the first three years of the 5-year lease term. The tenants have already completed the replacement and structural repairs to the front deck and the exterior and interior painting of the residence. • An appraisal of the leasehold interest in the historic Picchetti winery has been commissioned in preparation for negotiation of a twenty-five year lease extension with the tenant at the winery. 4. Assess Economic Viability of Rental Properties—Evaluate and make recommendations on the long term-term feasibility of maintaining District residential rental properties (such as the former Smith and Sherrill residences). Assess the economic viability of long-term leasehold arrangements, or, if appropriate, the disposition of structures in accordance with Board policies. PROGRESS: • The Board approved the rebuilding of a two-story wall and structural repairs to the former Sherrill residence at Monte Bello Open Space Preserve. These repairs and improvements were completed. Other Projects and Activities I. Prepare annual rental surveys on District rental houses and Ranger residences. 2. Work with Operations and Planning Departments to maintain and improve employee residence structures. 3. Work with Operations Department to negotiate lease extensions for District's two-way radio system, and employee residence rental at Sierra AM Open Space Preserve. 4. Investigate new property management proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 5. Pursue new cellular communications lease at existing PG&E tower at Pulgas Ridge Open Space Preserve. Consolidate District's communication leases and maximize communication rental income. 6. Administer lease of additional office space at 330 Distel Circle. 7. Work with Operations and Planning Departments to evaluate potential grazing and agricultural uses in accordance with use and management process. Page 6 2002-2003 Land Protection Program Ob'Jective To preserve and protect District open space lands by conducting land acquisition planning activities to identify acquisition priorities and, once acquired, to further protect these public lands from incompatible and encroaching land use activities. Key Projects 1. Land Acquisition Planning- Provide comprehensive land acquisition studies to guide the acquisition program, including reviewing and updating acquisition priorities. Conduct subregional planning studies in the areas surrounding Purisima Creek Redwoods and Mills Creek Open Space Preserves, Monte Bello Open Space Preserve (Stevens Creek Trail), and Bear Creek Redwoods Open Space Preserve. Provide site-planning information for land negotiators to assist in developing terms and conditions for acquisition projects. Following acquisition, administer projects that clarify and protect property rights, and collaborate with Planning and Operations Departments to facilitate incorporation of newly acquired land into the District greenbelt. PROGRESS: • Acquisition studies were conducted in the vicinity of Monte Bello and Bear Creek Redwoods Open Space Preserves to ultimatelyprove public access. • Acquisition studies were performed to assist the acquisition program with the Hunt and Ham, et al. purchases. • Participated in periodic Operations Field Staff meetings facilitating collaboration on land acquisitions. 2. Encroachment Reduction - Protect open space lands from encroachments and preserve District real property rights. Work closely with Planning, Operations, and Legal Departments to achieve early identification of potential encroachments and seek resolution by negotiations and legal action, if necessary. Use a variety of techniques to and bound line resolve encroachment issues includingrestoration mitigation �`Y adjustments to maximize open space protection. In coordination with Operations, Public Affairs, and Legal Departments, complete a procedural manual for handling encroachments and identifying and resolving property rights issues on District land. In coordination with Planning and Legal Departments, assist in developing a pe rmit fee policy to recoup costs of issuance of permits to enter District lands to remediate encroachments. PROGRESS: • Successfully negotiated cooperation from outside agencies enabling removal of fill and a culvert encroachment at Aldercroft Creek in Bear Creek Redwoods Open Space Preserve, and resolution of grading encroachment on Foothills Open Space Preserve. • Successfully restored motorcycle encroachment damage to upper Bear Creek Redwoods On en Space Preserve. Page 7 I I • Facilitated cooperation from adjacent neighbor at El Corte de Madera Open Space Preserve enabling field staff greater access to monitor potential encroachments. • Resolved grading encroachment at El Sereno Open Space Preserve through negotiations with the adjacent owner and utilization of the District's Trimble GPS device. 3. Easement Monitoring - Protect and monitor District lands encumbered by private and public easements, and conversely,protect District-owned open space easements where located on private and public lands. When easements are potentially violated, mutually agreed upon resolutions will be sought that protect and enhance open space values. Seek compliance with easement terms or, if necessary, seek modifications to enhance open space protection. Implement a grant from Bay Area Open Space Council to develop a digital database and training program for documentation of easement information. PROGRESS: • Resolved violations to the McKinney easement on Windy Hill Open Space Preserve. • Coordinated monitoring team inspections of the District's Conservation Easements. • Successfully resolved construction damage to District land at St. Joseph's Open Space Preserve at a privately held access easement. 5. Outside Project Review - Protect public and private open space lands from negative impacts associated with adjacent land development where there is a relationship to the District's land interests. Work with local jurisdictions, environmental organizations and private property owners in trying to protect such open space lands through the public review processes. When appropriate, partner with private property owners in seeking balanced land use plans that will maximize open space preservation. Complete acquisition of trail and open space easement as part of McCarthy Subdivision(former Guadalupe College Property) in Los Gatos and seek similar easements from the proposed Canyon Heights Academy project in Cupertino. PROGRESS: • Assisted negotiations with Hansen Cement to stop District land failure due to activity from Hansen's quarry project. • Negotiated final alignments of trail easements through the McCarthyubdivision. g g g Y • Worked with private ro ert owner planning a Timber Harvest Plan adjacent La Honda Wo e P p p Y per. J i Creek Open S ace Preserve and protected additional land and trees. i p 1� • Coordinated discussions with landowner and municipality to obtain preliminary agreement on a trail easement near Ravenswood Open Space Preserve. Other Projects and Activities l. Review and update land acquisition and site dedication information and begin to integrate into District's Geographical Information System. With assistance from a volunteer, create a property index based on assessor's parcel numbers of all property interests held by the District. 2. Notify County recorder offices of District held open space and conservation easement rights in compliance with Assembly Bill 1011. 3. Conduct land acquisition studies and related planning activities, prepare acquisition reports Page 8 and conduct due diligence investigations when necessary. 4. Establish methods for monitoring and responding to easement agreements involving private inholdings at Windy Hill Open Space Preserve, Sierra Azul Open Space Preserve and other lands where complex purchase agreements have resulted in the need for proactive management. 5. Clarify and monitor easements and other rights associated with Bear Creek Redwoods Open Space Preserve and the Dennis Martin Road area of Thornewood Open Space Preserve. 6. Work actively and regularly with District legal counsel to protect District property rights where title to existing District land is threatened by claims of adverse rights, liens, or other interference with District's real property rights. 7. Develop monitoring programs on recently acquired easements at Windy Hill and Sierra Azul Open Space Preserves. 8. Work with Operations Department in negotiating road agreements and resolving encroachments with adjoining property owners to ensure District's real property rights are protected and minimize the District's maintenance responsibilities where appropriate. 9. Initiate and maintain contacts with landowners, county code enforcement officers, zoning and planning officials, surveyors, and various regulatory agencies. 10. Work to clear and perfect title on District-owned land through the orderly, prioritized disposition of title and legal encumbrances (mineral and water rights, claims of prescriptive easements, encroachments, etc.) where appropriate. Page 9 I OPEN SPACE PLANNING DEPARTMENT Programs A. Advance and Resource Planning B. Current Planning and Capital Improvements To Implement the BASIC POLICY OBJECTIVES: The District follows management policies that ensure proper care of the land, provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. The District works with, and encourages, public and private agencies to preserve, maintain, and enhance open space. The District protects and restores the natural diversity and integrity of its resources for their value to the environment and the public, and provides for the use of the preserves consistent with resource protection. General Department Emphasis for 2002-2003 The Open Space Planning Department will take a broad-based approach to planning and project implementation that emphasizes resource management. Planning efforts will focus on providing public access while preserving and protecting the diversity and integrity of the District's environmental and cultural resources. In concert with resource planning, projects and activities will include early analysis to ensure compliance with environmental regulations. k will include the construct ion of projects designed in the last ear, primarilythose funded Work i , p J g Y by grants. Once construction is under way, staff will initiate the Sierra Azul & Bear Creek Master Plan and La Honda Creek Master Plan processes. The Coastal Annexation effort will continue with certification of the Final Environmental Impact Report and application to the Local Agency Formation Commission to expand the Districts boundary and sphere of influence. Planningstaff will also support all other Departments with projects, such as on-the-ground Pp p P J resource management, new acquisitions, land protection, legal issues, GIS and GPS services. Staff Resources Planning Manager Senior Planner(1) Open Space Planner II (2) Open Space Planner I (2) Planning Technician (2) Administrative Assistant(1) GIS Intern(1/2) Page 10 2002-2003 Advance and Resource Planning Program Objective To formulate plans, policies and procedures for the management and development of open space preserves. Facilitate resource inventories and other scientific study of the District's lands. In conjunction with the Resource Management Specialist,prepare environmental restoration, habitat enhancement and resource management plans. Develop and maintain GIS data sets necessary to support other Department's projects. Key Projects l. Annexation of the San Mateo County Coast—Administer and coordinate the consultants' contract to finalize the Fiscal Analysis, EIR and Service Plan. Submit an application for the Coastal Annexation to LAFCo. Work with the Public Affairs Department to prepare updated information for the District's website and develop a public relations and media campaign in support of the annexation. PROGRESS • Staff worked with consultants to complete the Draft Environmental Impact Report (DEIR) updated the Draft Service Plan and Fiscal Impact Analysis, and drafted a Willing Sellers Ordinance and Annexation Policy for the Coastal Annexation Area and circulated documents for public review and comment. • Staff made numerous presentations about the project to elected officials, organizations, media and other interested parties, includingthree hree (3) public meetings to receive comments on the DEIR. • Planning worked with Public Affairs to add a"Coastside Update"page to the District's website which includes project documents listed above and an e-mail form for questions about the Coastal Annexation project. • Planning worked with Public Affairs to develop a brochure that answered frequently asked questions about the project. 2. Master Plans—Identify key issues, develop scope of work and project framework for both projects. Request proposals and select consulting teams to initiate the Master Planning processes. Work with the consultant to identify stakeholders and develop public participation programs. • La Honda Creek Open Space Preserve - Staff anticipates that this project will continue through fiscal year 2004-2005. • Sierra Azul/Bear Creek Redwoods Open Space Preserves— Staff anticipates that this project will continue through fiscal year 2005-2006. PROGRESS • La Honda Creek Open Space Preserve— Staff completed a vegetation inventory, classification and map to identify natural resource issues. Staff also secured a$50,000 grant for this project from the Bay Area Ridge Trail Council. Page 11 • Sierra Azul/Bear Creek Redwoods Open Space Preserves— Staff identified key stakeholders and developed a preliminM scope of work for consultant services. Staff also collected background information on both Preserves and completed resource data collection for Bear Creek Redwoods OSP. Staff developed a web-based project slide show and addressed numerous public questions and comments. 3. El Corte de Madera Creek Road Assessment—Expand existing assessment of the preserve's road and trail system to identify potential sources of sedimentation. Evaluate road design, management practices, and recreational activities that potentially contribute sediment to the creeks. Develop a prioritized implementation plan to address these issues, and seek grant funding to implement priority sites. Develop a monitoring program and GIS database to track these various sites. PROGRESS • Staff worked with a consultant to complete the Road and Trail Erosion Inventory: El Corte de Madera Creek 0 p n e Space Preserve and developed a preliminary I 0-ye implementation plan to reduce sediment to creeks. 4. Resource Management Strategic Plan—Upon completion of Board review, work with the Operations Department to implement the Five-Year Resource Management Strategic Plan: • Amend the Open Space Use and Management Planning Process to emphasize resource planning and management. Incorporate review and approval policies for structure demolition. • Develop resource elements as components of the Sierra Azul/Bear Creek and La Honda Creek Open Space Preserve Master Plans. • Work with the Resource Management Specialist to prepare resource management plans and identify environmental restoration and habitat enhancement projects. PROGRESS * Planning and Operations staff conducted three Board workshops and two Use and Management Committee meetings for input on the plan. 9 Planning and Operations staff completed the Resource Management Five Year Strategic Plan, which was approved by the Board on February 12, 2003. Other Projects and Activities 1. WEP Implementation—Continue efforts to integrate workplace enhancement methods into the daily activities of the Planning Department. 2. Redistricting—Work with the Administration Department to redraw the District's ward boundaries based on the Year 2000 Census Data. 3. District Book—Work with the Public Affairs Department to provide maps for production of the District Book. Page 12 4. Land Acquisition Support—Provide Planning support on acquisition projects as requested, including pre-acquisition field studies and interim use recommendations. Incorporate updated land acquisition and site dedication information into the District's GIS. 5. Guadalupe River Watershed Mercury Natural Resources Damage Assessment (NDRA) Process—Work with the Legal Department to represent the District's interest and participate in project development to address Trustee agency concerns. 6. Outside Project Review—Review other agencies' policies and regional planning efforts, and comment as necessary to ensure regional coordination and implementation of the District's mission. • San Francisco Airport Expansion • NASA/Moffett Field • Stanford Plan Implementation • San Mateo County Parks Vegetation Management Plan • Mid-Coast Local Coastal Program Update • San Francisquito Creek Joint Powers Authority Activities 7. Ongoing GIS/GPS Development • Continue Regional Resource Inventory. Compile and synthesize all known cultural i resources sites, Rare/Threatened/Endangered species and habitat locations into GIS and plot maps for field and main offices. Acquire resource maps available from other agencies. • Shared Data Policies. Work with Legal Department to develop GIS Data Sharing Policies. • Update District's brochures using GIS data in conjunction with trailhead sign replacement project. l Refer to the attached Planning Department Work Program FY 2002/2003. I i Page 13 2002-2003 Current Planning and Capital Improvements Program Objective To emphasize preservation and enhancement of resources in Use and Management Plans and in the design of capital improvement projects and public access facilities. Give the highest priority to constructing grant-funded projects. Ensure compliance with environmental regulations. Key Projects 1. El Corte de Madera Creek Open Space Preserve • Virginia Mill Trail and Creek Crossing—Complete permitting process, construct bridge and trail realignment. Restore abandoned trail. • Methuselah Creek Crossing—Complete permitting process. Construct bridge and restore trail. • Lawrence Creek Bridge—Complete permitting process. Repair footings and stabilize creek bank. • Tafoni Trail Realignment and Observation Deck at Sandstone Formation —Complete permitting process and construct new trail and deck. Restore abandoned trail. • Study Area 2 Trail Realignments and Parking Lot along Skyline Boulevard— Seek grant funding. PROGRESS • Creek Crossing—Consultants completed construction plans. Staff Virginia Mill Trail and C e � g P CE completed A review. p Q • Methuselah Creek Crossing—Consultants' construction plans 75% complete. • Lawrence Creek Bridge - Feasibility studies were completed. Construction is deferred to a future year consistent with ECDM Road and Trail Erosion Inventory. • Tafoni Trail Realignment and Observation Deck at Sandstone Formation - Construction was completed by perations staff and the Final grant payment was received. • Study Area 2— Staff submitted an LWCF grant application. The funds were not secured because granting authority requires more detailed plans. 2. Pulgas Ridge Open Space Preserve • Work with Land Acquisition to resolve boundary line issues. • Review the Use and Management Plan with Committee and Board to reaffirm or amend the following: a. staging area location b. trail layout C. overall use of the preserve, including expansion of on- and off-leash dog areas. • Work with consultant to prepare design and construction documents for staging area and trail connection projects. Page 14 PROGRESS • Staff completed the resource data collection, flagged new trails, and hired a consultant to prepare design and construction documents. 3. Long Ridge Open Space Preserve • Repair School Road—Complete permitting process and construct repairs including slip-out, undersized culvert and disturbed roadbed. • Layout Bay Area Ridge Trail Alternate at Saratoga Summit Gateway—Layout trail and staging area to provide access to the southeastern area of the Preserve and to serve as an alternative to the Bay Area Ridge Trail between Saratoga Gap and Long Ridge with connections to the Bay Area Ridge and the Skyline-to-the-Sea Trails. PROGRESS • School Road—The project is deferred pending a comprehensive inventory of roads and trails at Long Ridge. • Saratoga Summit Bay Area Ridge Trail Alternate— Staff flagged the trail alignment. 4. Other FEMA-Funded Projects • Skyline Ridge Open Space Preserve, Old Page Mill Road—Repair storm-related damage including a slide and disturbed roadbed. • Purisima Creek Redwoods Open Space Preserve, Grabtown Gulch Bridge and Trail— Remove Grabtown Bridge from preserve. Lay out trail between Grabtown Gulch and Borden Hatch on north side of Purisima Creek, including trail bridge. Complete permitting process and construct bridge and trail realignment. Restore abandoned trail segment. PROGRESS • Old Page Mill Road—Consultant completed construction plans. Staff completed CEQA review and hired a biologist to perform construction monitoringas s required by the United States Fish and Wildlife Service. Submitted and received resource agency permits. San Mateo County permit applications nearing completion. • Grabtown Gulch Bridge and Trail—Construction plans are 75% complete. 5. Jacques Ridge Staging Area—Complete construction documents and obtain permits. Construct staging area concurrently with construction of Santa Clara County's parking lot and staging area. PROGRESS • Construction plans were completed, the project was bid and a contractor selected. Permit implications submitted Santa Clara County. • Staff secured $60 000 of additional grant funding from the Bay Area Ridge Trail Council. 6. Windy Hill Improvements—Construct trail realignments, observation deck with interpretive signage at Sausal Pond, and fencing around pond. Construct Bay Area Ridge Trail segment, pending approval of an amendment to the Use and Management Plan. Page 15 PROGRESS • Operations staff constructed approved trail realignments in the lower meadow as bypass to adjacent private driveway, and in the upper meadow to reduce erosion. The en ig neer prepared several alternative concept plans for the Spring Ridge Trail reroute, observation deck, and Ridge Trail alternate segment. 7. Foothills Field Office Shop Building—Complete construction of shop building. PROGRESS • Construction plans were completed and the project was bid. Because the bids exceeded project cost estimates and budget, and the building permits were delayed, all bids were reiected. Plans and specifications were reviewed by a consulting construction manager and modified by the project architect for re-bidding. A geological hazard assessment was prepared, as required by the County geologist. 8. 5-Year Capital Improvement Program—Create a 5-year plan for development of master plans and improvements to public access and staff facilities. PROGRESS • Staff prepared the first draft of a 5-Year Capital Improvement Program which was presented to the and Budget Committee. Other Protects and Activities 1. Permits for Culvert Repairs and Replacements - Work with the Operations Department and consultant to expedite resource agency permits for culvert repairs and replacements during the ensuing construction season (April 15 —October 15). 2. Standard Details and Specifications—Work with Operations Department on the second phase of a handbook of technical standards for construction, repair and maintenance of roads,trails and other improvements. 3. Outside Project Review—Review and comment as necessary on site-specific projects within close proximity to, or that affect District lands. 4. Review agendas and minutes of Cities, Counties and Open Space/Parks agencies 5. Permits to Enter—Review alterations to District land or installation of facilities proposed by other agencies or private parties. Develop permit conditions to ensure protection, preservation or restoration of the affected lands. Work with Operations to monitor activities to ensure compliance with conditions. Work with Legal staff and the Land Protection Specialist to develop a permit fee policy to recoup the costs of issuing District permits. 6. Replace Trailhead Signs: Phase I of a 5-year program—Replace approximately 10 trailhead signs per year with new and improved prototype. Replacement will include new maps and graphics. Page 16 7. Master Services Contracts—Request qualifications and select consultants to provide on-call repetitive professional services (e.g., civil engineer, hydrologist, biologist, surveyor, etc.). Refer to the attached Planning Department Work Program FY 2002/2003. Page 17 PLANNING DEPAWMENT WORK PROGAM FY 2002-03 Project Project Description Preserve Project 2002-03 Tasks Number Manager ADVANCE & RE 1 San Mateo County Coastal Annexation General Cathy Administer and coordinate consultants'contract to finalize the Fiscal Analysis, EIR and Service Plan.Submit annexation application to LAFCo. 2 Sierra Azul&Bear Creek Redwoods Master Plan Sierra Azul& Sandy Identify key issues and develop a scope of Bear Creek work and project framework.Request Redwoods proposals and select a consulting team to initiate the Master Planning process.Work with consultant to identify stakeholders and develop a public participation program.(Work will continue through FY 2005-2006) 3 La Honda Creek Master Plan La Honda Creek Matt Identify key issues and develop a scope of work and project framework. Request proposals and select a consulting team to initiate the Master Planning process.Work with consultant to identify stakeholders and develop a public participation program,(Work will continue through FY 2004-2005) 4 El Corte de Madera Creek Road Assessment El Corte de Matt Expand existing assessments of road and trail Madera Creek system,identify sources of potential sedimentation. 5 Guadalupe Watershed Sierra Azul Sandy Work with Legal Department to represent the District's interest and participate in project development to address Trustee agency concerns. 6 Resource Database General matt Continue regional resource inventory.Focus on cultural resource sites, RTE species and habitat locations.Acquire other agencies' maps. CURRENT PLANNING AND CAPITAL IMPROVEMENTS STRUCTURES 7 Red Barn La Honda Creek l Surnuou/John lEncapsulate lead-base paint.Post project monitoring of resident bat population. 8 Seismic Upgrade Picchetti Ranch Cathy Structural improvements to the winery building I 1(pending grant funding). — PARKING AREAS ­ _ 9 Study Area 2:Staging Area and Adjacent Trail El Corte de Sandy Define project parameters.Seek planning and Madera Creek development grant funding. 10 Jacques Ridge Staging Area Sierra Azul Doug Construct staging area concurrently with construction of County's parking lot. 11 Staging Area(Parking Lot, Restrooms, Pulgas Ridge Doug Review U&M Plan to reaffirm or amend staging Demolition of Sewer Plant,Associated Trails). area location,trail layout and overall use, including dog use.Work with consultant to prepare design and construction documents. 12 Parking Lot Expansion Purisima Creek Ana Assess parking needs and amend Use& Redwoods Management Plan and Conditional Use Permit to increase parking lot capacity at upper and lower Whittemore Trailheads. Revised 5/23/2003 PLANNING DEPAWMENT WORK PROGAM FY 2002-03 Project Project Description Preserve Project 2002-03 Tasks Number Manager ROADSTRAILS& 13 Windy Hill Improvements Windy Hill Ana Construct trail realignments,observation deck with interpretive sign at Sausal Pond,fencing around pond.Construct Bay Area Ridge Trail segment and layout 200'trail between Middle Road and Hamm's Gulch Trail,pending approval of U&M Amendment. 14 Staging Area and Bay Area Ridge Trail Segment Long Ridge Doug/Ana Amend Use and Management Plan to include at Saratoga Summit Gateway staging area and trail corridor.Work with consultant on design and construction documents. 15 School Road Repair Long Ridge Doug Implement construction plans:Complete repairs including slip-out under roadway, blocked drainage and disturbed roadbed. 16 Old Page Mill Road Repair Skyline Ridge Ana Implement construction plans:Repair storm- related damage including slide and disturbed roadbed. 17 Grabtown Gulch Bridge and Trail Purisima Creek Sandy Finalize construction plans.Realign trail Redwoods between Grabtown Gulch and Borden Hatch, construct trail bridge,remove old Grabtown Gulch bridge. 18 Virginia Mill Trail&Creek Crossing El Corte de Doug/Sandy Finalize construction plans.Construct trail Madera Creek bridge and realign trail. 19 Methuselah Creek Crossing El Corte de Ana/Sandy Finalize construction plans.Construct bridge Madera Creek and bridge approach. 20 Trail Realignment and Observation Deck at El Corte de Doug Finalize construction plans.Construct deck and Sandstone Formation(Trail 137) Madera Creek trail realignment. 21 Lawrence Creek Bridge El Corte de Doug Engineer to design footings,complete repairs. Madera Creek 22 Culvert Repairs and Replacements General Sandy/Matt Work with Operations and consultant to expedite resource agency permits for high- priority culvert repairs and replacements. 23 St.Joseph's Ave.Observation Area Rancho San Ana/Sum Develop a small observation area with benches Antonio and fencing. SIGNS 24 Mapboard&Trailhead Signs and Updates General Sumudu Prioritize replacement of old trailhead signs. Replace approx. 10 signs per year,including maps and other exhibits. 25 Exhibits at Daniels Nature Center Skyline Ridge Sumudu Work with Public Affairs to develop new trailhead and interior exhibit cases. 26 Preserve Signs General Sumudu Replace miscellaneous wood signs with new metal signs. DEMOLI I• 27 Building Demolition-Williams Property Sierra Azul John Restore site,remove exotic species and replant. 28 Building Demolition-Bartell Property Sierra Azul John Demolish buildings,remove hazardous materials and restore site. 29 Underground Tank Removal-McKannay Sierra Azul John Remove underground tank and restore site 30 Handball Court Demolition Rancho San John Demolish handball courts to preserve heritage Antonio Bay tree;realign trail and fence. 31 Building Demolition-Lobner Monte Bello John Demolish cabin,salvage granite curbs and restore site. Revised 5/23/2003 PLANNING DEPAWMENT WORK PROGAM FY 2002-03 Project Project Description Preserve Project 2002-03 Tasks Number Manager MISCELLANEOUS 32 Aldercroft Creek Encroachment Bear Greek Sandy Work With consultant/contractor to remove Redwoods culvert and restore streambed. 33 Sewer and Storm Drainage Easement Repairs Pulgas Ridge Doug/John Work with City of San Carlos to repair slide and cover sewer and storm drain lines. STAFF FACILITY IMPROVEMENTS STRUCTURES I Foothills Operations Shop Building Rancho San John Finalize construction plans.Replace existing Antonio shop with prefabricated building. 2 Distel Circle Office Improvements Main Office John Complete interior cabinet work associated with office remodel. ONGOING PLANNING WORK I Planning&Development Grant Tracking General Anne Document expenditures and prepare payment requests to grantor. 2 Outside Project&Policy Review General Cathy Assignments made to appropriate Planning staff. 3 Permits to Enter General Ana/Doug Negotiate and prepare conditions of approval, and monitor permitted activities for compliance. 4 GIS/GPS Development General Ruthie Continue development of GIS and GPS in support of Acquisition,Current Planning and Resource Management activities. 5 Policy Formation General Cathy Amend the planning process to emphasize resource planning and management;include policies for review and disposition of structures. Work with Legal to develop shared data policies. 6 Standard Details and Specifications General Sandy&Doug Prepare second phase of handbook of technical standards for construction,repair and maintenance of roads,trails and other improvements. 7 Update Brochure Maps General Sum/Ruthie Work with Public Affairs Department to prepare updated maps for brochures. 8 Redistricting General Matt Work with Administration Department to redraw the District's ward boundaries based on the Year 2000 Census Data. 9 District Book General Sum/Ruthie Work with Public Affairs to provide maps. Resource Management Strategic Plan General Matt Work with Operations to develop and implement a 5-year plan for resource management. Revised 5/23/2003 OPERATIONS DEPARTMENT Programs A. Field Operations B. Resource Management To Implement the BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. General Department Emphasis for 2002-2003 Continue to provide responsible stewardship of all District lands by furnishing those public safety, maintenance, construction, and resource management activities necessary to protect and enhance the natural resources and ensure safe and appropriate use of District lands. Implementation of Board-adopted Resource Management Policies, Trail-Use Policies and Guidelines, and Development of the Field Operations Manual will continue to be the primary focus of the Operations Department. Staff Resources Operations Manager Area Superintendents (2) Support Services Supervisor Management Analyst Resource Management Specialist Supervising Rangers (4) Maintenance & Construction Supervisors (2) Administrative Assistant Rangers (14) Equipment Mechanic-Operators (2) Lead Open Space Technicians (4) Open Space Technicians (10) Farm Maintenance Worker 9,000 Seasonal Open Space Technician hours Student Intern 500 hours Page 18 2 02-2 0 003 Field Operations Program 1. Update of Field Operations Manual—Complete the revision of the existing Field Operations Manual to increase clarity and ease of use. The new Manual will be structured to clearly outline the purpose of each procedure and to permit regular procedural updates to be incorporated into the field operation manual. Staff anticipates completing the revisions and conducting staff training on the new procedures by December 2002. PROGRESS • 143 sections have been written and are currently in the risk management review stage and are being prepared for the legal review stage. Field and supervisory staff have been involved in the process of reviewing the sections. To speed up the legal review stage, a contract with an attorney experienced in reviewing law enforcement manuals is being negotiated. 2. Improvement of the District Training Program—Formalize a field staff training program to ensure that field staff members are properly trained to perform the duties and responsibilities of their individual positions consistent with District expectations. Identify additional training opportunities that could be utilized to expand beyond standard skill levels as budget constraints and work schedules permit. PROGRESS • Supervising Rangers developed a working draft of a comprehensive new ranger orientation and training program The program was actively utilized with the two rangers who were hired in December, 2002. • Data entry is being completed for the new training database which will provide better access to information about training which has been provided. • Provided opportunity for four rangers to become American Red Cross First Aid/CPR instructors so courses can be taught in-house. 3. Restoration and Mitigation of Off-trail Impacts of Public Use—Work with the Planning Department on identifying existing undesignated trails and shortcut trails. Focus on El Corte de Madera Creek Preserve where compliance is poor and undesignated trail development continues to occur. Mitigate natural resource impacts and improve alignments of existing trails to minimize erosion. Enforce District regulations and work with user groups to ensure compliance with restoration area closures. PROGRESS • Staff presence at El Corte de Madera has been increased. Radar hours were increased and the number of citations issued in 2002 doubled from those issued in 2001. • Cooperative efforts continue with groups such as Responsible Organized Mountain Pedalers to obtain cooperation and support. • The illegal construction of new trails continues to be a source of concern and frustration to staff. Additional education& enforcement efforts are planned. Page 19 n kill and Performance Standards Development—Ensure 4. Interpersonal Communication Skills p new staff members attend the Influencing Skills training. Implement the performance standards developed for supervisors and begin developing performance standards for other staff. Provide leadership and supervision training to supervisors as necessary to facilitate the completion of these tasks and to enhance the overall quality of supervisory skills within the Department. PROGRESS • New employees attended Influencing Skills training for three daysn April 2002. • Both Area Superintendents attended Week long leadership training at the Maintenance Management Graduate program. • Supervisors attended a number of one day off-site Leadership classes. 5. Increase Resource Management Staff Hours - Double the number of field staff hours per month currently dedicated to special resource management projects each month. Work with the Resource Management Specialist to identify and implement priority projects on a variety of District preserves. PROGRESS • Resource management days conducted by Open Space Technicians under the direction of the Resource Management Specialist were more than doubled this year for a total of 1,467 hours compared to approximately 700 hours last year. An emphasis was placed on invasive plant control at priority locations-, however, seed collection, processing, storage, rare plant surveys and wildlife monitoring were also conducted. 6. Develop a Land Management Cost Evaluation System - Develop the first phase of system which identifies the cost of managing different types of land from undeveloped and remote, to developed and adjacent to population centers. The system would outline the level of patrol and maintenance necessary dependant upon the physical and cultural nature of the land. PROGRESS • An initial outline of factors to be included in the cost evaluation system has been created; however, this project has taken a lower priority than the Field Operations Manual and other j roects in 2002-2003. Once the manual has been completed, the efforts of p p Operations Staff will focus on this project. Other Projects and Activities 1. Patrol Services Sent one Ranger to Peace Officer Standard of Training (POST) Bicycle Patrol Instructor training. Ranger staff increased radar use by 22%. Citations issued for District ordinances increase by 9%. Helicopter Landing Locations were added to the patrol map books using GPS Mapping. Page 20 2. Maintenance and Construction • Removed the handball court adjacent to the Co-champion Bay Laurel tree in Rancho San Antonio. Re-routed the trail, and installed a single-rail fence to better protect the tree's root system. This was a joint project with Santa Clara County Parks, and has been warmly received by the many visitors who use the park. • Tafoni deck and trail completed in time for grant requirement at El Corte de Madera Preserve. • Continue to upgrade roads & trails to minimize erosion and reduce sedimentation in nearby creeks. 3. Management and Administration • Worked with Human Resources to hire three new Rangers, one Area Superintendent and three OST's. Coordinated new rangers orientation and training, including attendance at law enforcement academy. • Worked with Public Affairs to create a manual for staff who function as Public Information Officers at emergency scenes. • Developed a manual for non-field District staff on use of the District's radio system. Provided three training sessions to increase staffs familiarity with the system and to promote professional use of the radios. Page 21 i I I Resource Management Program Objective Inventory and analyze the state of District natural resources, including the natural resources of specific preserves to identify needs and priorities. Address immediate and critical resource management issues utilizing District staff, volunteers and consultants to maximize the District's responsiveness. Develop procedures and strategic implementation plans to address the resource management needs of District land. Maintain regular contact and work with other agencies, local authorities, and specialists in the field to restore or manage the District's natural resources. Key Projects 1. Resource Management Strategic Plan—Work with the Planning Department on the development, Board adoption and implementation of the Five-year Resource Management Plan to set program goals and determine staffing needs. PROGRESS • In the summer of 2002 staff held three workshops with the Board to discuss the draft Strategic Plan and subsequently met with the Use and Management Committee to discuss revisions on January 9 2003. On January 29 2003, the Board approved a final Strategic Plan with revisions. Implementation of the Year 1 activities under the Strategic Plan have been incorporated into the 2003-2004 Action Plan, including hiring of an invasive plant consultant and a Resource Planner. 2. Pulgas Ridge Open Space Preserve Habitat Restoration - Continue implementation of the Pulgas Ridge Open Space Preserve restoration plan. Restore native plant communities by reducing non-native plant populations and enhancing native species. These actions will be conducted by District staff, California Conservation Corps, and volunteers within Management Areas 1 - 3. The next phase will not require any additional trees to be removed from the ridgeline adjacent to the paved road. PROGRESS • Broom and acacia were removed from the Hassler Loop and Blue Oak Trails by staff, California Conservation Corps and volunteers (515 hours). Oak acorns and 550 chaparral shrubs were planted during three volunteer days on the north side of the Hassler Loop where eucalyptus trees were removed in previous years. No eucalyptus trees were removed in this fiscal year. 3. Wild Pig Control Program—Continue the wild pig trapping program in the South Skyline Area to reduce rooting activity by wild pigs. Continue working with local agencies to develop a regional plan for managing wild pig damage. Support local agency efforts in developing a research project to stud the ecological effects wild pigs have on public lands. p g P J y g Work with staff to continue monitoring established plots, rooted areas and sighting records. PROGRESS • In fiscal year 2002-2003 17 Rigs were trapped in the South Skyline area. Staff used a new GPS format to continue annual mapping of pig-rooted areas and continued to Page 22 monitor vegetation changes in previously rooted areas. Staff organized three meetings with other organizations to coordinate regional pig trapping(California State Parks, California Department of Fish and Game, San Mateo County Parks, Santa Clara County Parks, San Francisco Water Department, Peninsula Open Space Trust, Trust for Public Lands and Pescadero Conservation Alliance) and conducted telephone interviews with other large land managers. Staff provided information to the Town of Woodside and a private property owner adjacent to Monte Bello Open Space Preserve who subsequently trapped pigs damagingtheir heir properties. Ranger and resource staff was interviewed for newspaper articles in San Mateo County Times, The County Almanac and San Jose Mercury News. The District's Resource Management Specialist made a presentation to the Coastal San Mateo Stewardship Conference on the District's feral pigprogram. The decreased number of pigs trapped compared to prior years, along with decreased sightings of pigs and reduced amount of rooting, indicates that the program has successfully reduced the regional feral pig population. 4. Grassland Management—Implement management guidelines to increase native species diversity and control yellow star thistle and Harding grass at Russian Ridge Open Space Preserve. Monitor treatment areas and conduct a prescribed burn to assist in restoring native grassland. Work with California Youth Authority crews and volunteers to control non-native plants and collect native seed. Follow up with additional work on the front meadow grassland project at Rancho San Antonio. PROGRESS • A prescribed burn was conducted on 55 acres of Russian Ridge in October 2003 to assist in establishment of native grassland and control a nonnative invasive plant, Harding grass Subsequent spraying of Harding grass resprouts within the burn area and on an adjacent mowed area appears to have substantially reduced the cover of Harding grass in that subsection of the preserve Thistles were removed during resource management days on Russian Ridge. • At the Rancho San Antonio front meadow, carefully timed mowing was conducted to reduce the amount of yellow starthistle and other thistles. Native grass piu sg were planted on the west end of the meadow on a volunteer day. 5. Tree Farm Restoration—Develop and implement a restoration plan for the 13-acre portion of the Christmas tree farm at Skyline Ridge Preserve that is no longer part of the tree farm lease area. PROGRESS • Preliminary surveys were conducted to determine the regeneration of native trees and grasses and the possible causes of erosion on the inactive tree farm and adjacent tributaries to Horseshoe Lake. Staff conducted preliminary research on restoration of other tree farms and tree removal equipment A soils consultant reviewed the site and prepared a preliminary grading plan This project did not receive priority attention this year and did not make as much progress as originally intended. ' In the August 2002 to March 2003 six-month period, 105 pigs were trapped. In fiscal year 2001-2002, 150 pigs were trapped. Page 23 Other Proiects and Activities l. Resource inventory—Inventory and record key flora, fauna, natural and geologic features, and biotic communities. Continue to work with special District volunteers on soliciting additional information to enhance the species observation database. Hire a consultant to inventory and map special interest flora District-wide and conduct staff training on the results. Coordinate mapping and GIS database development with Planning department staff. PROGRESS • Rare plant locations were resurveyed to determine possible conflicts with brushing activities. Samples for sudden oak death were collected during the rainy season and analyzed by the state lab, and a remapping effort is currently underway. Focused flora and fauna surveys were conducted for several specific trail projects. A University of California-Davis student is conducting her graduate research on Skyline preserves regarding adqptations of native plants to yellow starthistle. Cooperated with volunteers in the release of the Natural Diversity Data Base (www.nrdb.org) on their private website which lists flora and fauna resources on Midpeninsula and other public lands in the Santa Cruz Mountains region. Mostly internal and volunteer hours were used to inventory resources in this year, thus budget dollars spent were minimal. 2. Seed increase program—Continue to develop a"District" seed propagation program to ensure an endemic seed source for restoration projects. Collect additional native seed for grower to meet District's requirement of 2,000 pounds of seed annually. Establish collection sites, schedule staff training, and ensure proper storage, labeling, and documentation of collected seed. Work with the Volunteer Programs Coordinator to organize seed collection workdays. PROGRESS • Native grass and wildflower seed were collected from 10 preserves on resource management and volunteer days to increase the amount and diversity of seed stock. Approximately 660 pounds of grass seed mix were created from seed increase program. A system for documenting collection sites treatment and storage procedures is being developed with staff training. 3. Invasive non-native plant removal and monitoring - Restore native habitats by removing invasive non-native species as a first phase of restoration. Continue to work with field staff to develop a treatment schedule and monitoring protocols for various invasive non-native plant populations identified in the Invasive Exotic Plant Inventory. Work with Volunteer Programs Coordinator to organize volunteer projects at priority sites. Continue monitoring the effect of invasive non-native plant removal at Puigas Ridge and Mills Creek Preserves. PROGRESS • Invasive plants were removed during 3100 hours by staff and volunteer on 16 preserves. Seventy five percent of these projects were priority areas as designated by the 1997 and 2000 Invasive Exotic Plant Inventory Alternative treatment methods were researched and staff received training on herbicide use An effort was made to return to previously controlled areas for follow-up treatment and to establish control lines on preserves to concentrate effort The California Conservation Corps (CCC) and California Youth Page 24 Authority (CYA) provided extra labor to remove substantial amounts of broom and acacia at Pui ag s Ridge and Mills Creek Preserves. The District co-sponsored and the Resource Management Specialist helped organize a yellow starthistle workshop and a weed mapping workshop with the San Mateo County Weed Management Area. 4. Wildlife surveys—Cooperate with regional efforts to survey specific wildlife species. Work with field staff to establish schedules for bluebird, deer, mountain lion, and red-legged frog surveys. Coordinate volunteers to monitor bluebird nest-boxes at Fremont Older, Rancho San Antonio and Windy Hill Open Space Preserves. Summarize results and report to local Audubon Society. PROGRESS • Annual deer surveys were conducted in the fail,bluebird nesting in the summer, and a consultant surveyed bats at Mount Umunhum and Bear Creek. A San Jose State University student is conducting his graduate research on District preserves re arg ding changes in badger populations. Unusual wildlife sightings are being tracked, especially any mountain lions sightings or unusual coyote behavior. A marbled murrelet fledgling was discovered and rescued by Skyline staff in August at Purisima Creek. Mostly internal and volunteer hours were used to inventory wildlife in this year, thus budget dollars spent were minimal. 5. Creeks and Springs/Pond management—Evaluate water quality and physical attributes of ponds to determine management needs to sustain viable pond habitat. Continue to monitor habitat improvements of Cherry Springs Pond at Rancho de Guadalupe and assess the potential of increasing habitat values for the red-legged frog. PROGRESS • A Skyline ranger is participating with the San Gregorio Environmental Resource Center in monitoring water quality of La Honda Creek. The prior monitoring program was reviewed and determined to need revision. 6. Master plan support—Provide support to the Planning Department during the development of the La Honda, Bear Creek Redwoods and Sierra Azul Open Space Preserves master plans. Work with Planning Department on the natural resource elements of the plans, including mapping in the vegetation and defining the resource management objectives within each preserve. PROGRESS • Resource management specialist reviewed work products from the various master plan activities. 7. Redwood Forest Monitoring at Bear Creek Redwoods Open. Space Preserve—Evaluate the current monitoring practices and make changes if needed. PROGRESS • No forest monitoring was conducted at Bear Creek due to lack of time. A San Jose State University class is conducting a biodiversity survey of the preserve. Page 25 PUBLIC AFFAIRS DEPARTMENT Proerams A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Community Programs To Implement the BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. General Department Emphasis for 2002-2003 Maximize the general public's awareness and understanding of the District, its goals, and its activities, employing a variety of means and methods to reach all communities served and all other target audiences with District information; implement the top priorities of the District's legislative plan; maintain and enhance the District's environmental education facilities and curriculum; recruit and train new volunteers, while maintaining existing programs and volunteer involvement, and develop a long-range plan to maximize public participation in District programs; provide District materials and information regarding a proposed coastal annexation to potentially interested officials and members of the public, both in the San Mateo County coastside communities, and within the existing District, to ensure full knowledge and understanding of the District, its programs and activities. Staff Resources (Regular, full-time positions, unless otherwise indicated) Public Affairs Manager Community Programs Supervisor Public Affairs Specialist Volunteer Programs Coordinator Docent Programs Coordinator Administrative Assistant Interpretive Aide (2/3-time) Public Affairs Intern (part-time) Community Programs Aide (summer only: events, etc.)** ** The Community Programs Aide position is the new title of the former Special Events Aide. Page 26 I 2002-2003 General Public Information and Outreach Program Obiective To generate additional support among opinion leaders, key policymakers, and the general public for District acquisition and preservation projects, including coastal annexation, by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Key Projects 1. Support Coastal Annexation/LAFCo Process—Develop, with the coastal team, a comprehensive outreach plan to support the application and LAFCO processes. Design presentations and develop collateral materials; schedule, and present at reporter briefings and editorial board visits; seek and obtain key endorsements; assist with public hearings as needed. Continue to provide District materials and information to the San Mateo County coastside communities to increase their knowledge and understanding of the District, its programs, and activities. Participate in at least one key coastside community outreach event. PROGRESS: • Created PowerPoint presentation for general District and coastal outreach use; developed a fact sheet a FAQs brochure and a web section including text and photos for coastal program; scheduled and held reporter briefings and obtained favorable media coverage; developed outreach plan and periodicallyported progress to ad hoc committee; sent postcard announcements quarterly newsletters and FAQs to coastside residents; participated in both Fo Fg est days and San Gregorio Earth festival; attended environmental resource center and school district meetings. 2. Coordinate all Aspects Required to Produce a District Book- Provide support to author; obtain staff, Board and others' participation; transcribe key oral histories; edit manuscript; create, obtain, and assemble appropriate graphics and photographs; work with designer/typesetter, cover artist, and coordinate with publisher. Develop a promotional plan for the book. PROGRESS: • support to D. Weintraub obtained staff interviews and manuscript/ t/ Provided al l needed su pp p maw re ta view assistance; held and video- ed"founders"meetin • transcribed oral histories of District and key community members; selected book production/promotion publishing contractor. Editing, fact-checking and artwork assembly in progress. 3. Make Improvements to Web Site—Redesign home page; organize all files on server; ensure consistency and functionality throughout site; create coastal annexation section; make other most critical improvements; and develop maintenance plan and posting protocol. Page 27 i I PROGRESS: • Home page redesigned; all files on server organized; coastal annexation section created and updated. Ensuring consistency and updating;of info. is ongoing. Volunteer and Administration staff have assisted with web site work. i 4. Plan and Organize District's 30t" Anniversary Celebration Activities, and Develop Associated Materials/Publications- Work with Board Legislative and Public Affairs Committee (LFPAC) to develop a 30-year anniversary celebration plan. Coordinate staff and other key participants for planned activities. PROGRESS: • Staff and LFPAC planned very successful 30t" anniversary dinner. Anniversary mementos and stationery were ordered for use at spring/summer volunteer and festival outreach events. Several docent-led interpretive hikes have celebrated the 30`" anniversary, with themes such as "Anniversary Attitude" and "30-Year Difference." Other Projects and Activities 1. Continue to train, develop, and build leadership and teamwork among staff. 2. Meet with LFPAC in winter to discuss a possible Visitors' Satisfaction survey. 3. Make the Natural Resources Database (NRDB) Available for Public Use—Publicize the District's innovative and valuable information tool to sister agencies and the public; encourage sister agencies' participation in augmenting the number of species identified. Integrate NRDB into District web site; if feasible and budgeted. 4. Develop Public Affairs protocols and provide media and public communications training for all staff/interested Board members. 5. p Complete production of the District Good Neighbor"brochure for distribution to property p owners with land adjoining District preserves. 6. Continue to assist the Planning and Operations Departments to educate the public regarding appropriate and lawful preserve and trail use, modifying and updating publications to conform to policy or planning changes, as needed, and responding to associated public and media requests for information. 7. Maintain responsiveness to media, and promote regular media coverage of District activities and accomplishments. Arrange editorial board visits and reporter briefings; place pro-active, positive feature stories and work to place editorials, where appropriate. 8. Continue to work with the Planning Department to create new site maps for preserve brochures, and continue updating, producing, and distributing existing site maps, brochures, and other collateral materials. Incorporate new GIS information to render topographic and other information more user-friendly for the public. Page 28 9. Maintain and maximize the schedule of community presentations and displays, involving managers, Board, and staff in these presentations. Participate in the peninsula's Earth Day festival. 10. Continue providing public affairs services to other programs, i.e., attendance and input at meetings, press releases, flyers, displays, mapping, media liaison, etc. 11. Implement a new, sustainable system to maintain and update the District's web site on the Internet. 12. Continue to produce the District's quarterly newsletter, Open Space Views, and continue to update its mailing list; continue mailing to coast-side residents. 13. Publish a District 2001-2002 Annual Report. 14. Create a new District exhibit for display. I Page 29 2002-2003 Legislative, Funding, and Organizational Relations Program Objective To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Key Projects 1. Coastal Preservation Effort—Work with the Planning Department, consultants, other staff, and LAFCo representatives toward the proposed District expansion to the San Mateo County coast, and all related tasks and activities to include possible future funding measures. Seek endorsements of annexation by opinion leaders. PROGRESS: • Obtained several positive letters of support during_EIR process from opinion leaders and individuals; offered land tours with a coastal feature presentation to elected officials and planning/parks staff. Provided private land tour for an elected representative Still seeking endorsements for Final EIR. 2. Other Lobbying Efforts—Work with the General Manager and the District's Sacramento lobbyist to preserve current and future state funding for the District, and to carry out elements of the District's legislative plan. PROGRESS: • Successfully avoided initial proposed budget hit by State; obtained sponsorship of District legislation (see below). 3. Sponsor Legislation—Work with the District's legislative advocate and with legislators and their staffs to sponsor and support the District's high-priority legislation from the Board-approved Legislative Plan. PROGRESS: • Obtained sponsorship of R. Cohn who introduced AB 1188 and AB 1195 on behalf of District AB 1195 has cleared the Assembly and will go to Senate; AB 1188 will become a two-year bill. 5. Regional Funding—Work with the Bay Area Open Space Council and others to develop and/or support potential regional, state, or other alternative funding mechanisms, such as Proposition 40. PROGRESS: • District staff helped support Proposition 40 which was passed by the voters; also supported AB204 which was sponsored by the Bay Area Open Space Council (BAOSC) and authored by assembly member Nation which is a"vehicle fee" for clean water in the Bay Area Because of budget woes AB204 has been made a 2-year bill. Page 30 Other Projects and Activities 1. Continually review and, working with legal counsel, analyze legislation, determine recommended District positions on bills, and take appropriate action, if any, on bills. 2. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations and interested citizens to provide information and to lobby regarding state legislation and specific local issues. 3. Support federal, state, or local legislation that will benefit the District. 4. Provide support and services for specific District projects requiring legislative support, such as grant applications and regional and state awards. 5. Plan and conduct V.LP. tours for Santa Clara County and San Mateo County, and invite elected officials and representatives of sister agencies. 6. Work with members of Congress to develop and implement a strategy to obtain Federal funding toward clean up of the former Almaden Air Force Station at Mt. Umunhum in the Sierra Azul Open Space Preserve. 7. Maintain contact with and exchange information with other organizations and agencies. Cooperate on special projects, such as a regional Bay Area Open Space Council regional forum, and participate in special events such as conferences and seminars, to keep District staff and Board informed of current issues. 8. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 9. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, directly or with the District's legislative advocate. 10. Hold a Bear Creek Redwoods Open Space Preserve celebration/ceremony; honor and thank all partners and participants in its acquisition, planning, and management. Page 31 2002-2003 Community g Pro rams Objective To encourage active public participation in the maintenance, restoration, and protection of the District's natural resources, and provide cultural, historical, and environmental education opportunities to the public. Key Projects 1. Community Programs—Develop a long range "Community Programs Plan,"establishing a vision supporting the District's Mission of, "...protect[ing] and restoring] the natural environment; and providing opportunities for ecologically sensitive public enjoyment and education." through the year 2005. The plan will support, expand, and strengthen current volunteer, interpretive, environmental education, and community outreach programs whose purpose is targeted at operation and community needs. The plan will aim to strengthen community support for the District through new and existing quality community programs. PROGRESS: • The first steps of planning have begun with the identification of important stakeholders, understanding of the internal environment and research about the demographics and needs of the communities within the District. Staff will meet with Board members and continue to develop the plan in 2003-2004. 2. Design of and Docent Training for Short-Courses —Design single-subject "short courses" for prospective volunteers who want to participate in the docent program, and have time restrictions or are only interested in a particular subject. These volunteers will be limited to leading activities related to the short courses they have completed. The earthquake geology short-course will be taught to new docents in Fiscal Year 2002-2003 and may be expanded to include the Windy Hill Open Space Preserve. Meanwhile, work will begin on a Picchetti interpretive short-course. PROGRESS: • Earthquake geology has been taught to and is beingled ed by several docents. Staff determined that in order expand docents' knowledge and interpretive skills and to retain these volunteers with District programs it was important to develop and offer several enrichment trainings/workshops this year. Enrichments offered included: "Conservation Biology of Serpentine Ecosystems," "Astronomy 101 ""Cultural History of the Skyline Region," and"Wildflower Family ID." Staff developed a special "Family Outdoor Discovery" activity now offered at Picchetti Ranch Open Space Preserve. 3. Environmental Education—Incorporate State educational standards into Spaces and Species curriculum. Train and retain new outdoor education leaders to meet the increasing demand for field trips at Skyline Ridge Open Space Preserve. Provide ongoing training opportunities for current outdoor education leaders. Review teacher survey results, and investigate methods of removing barriers to participation in District environmental education programs and field trips by under served community groups. Page 32 PROGRESS: • Staff studied State standards, compared the Spaces and Species curriculum to the standards identified which State standards could be met through the Spaces and Species curriculum and updated Outdoor Education Leader(OEL) training manuals to ensure these standards will be convey OELs during each program offered to school classes. Teacher survey results were reviewed, and, as suspected, transportation was found to be one barrier to wider participation by underrepresented schools. Teacher input will also be considered for possible inclusion in Community Programs 3-5-year management study. 4. Daniels Nature Center—Continue repair of nature center systems and displays within budget constraints. Open the nature center to the public on weekends April to November. Work with exhibit designer to develop seasonal displays for the exterior exhibit case and accomplish other exhibit improvements with the remainder of the $12,000 grant from Peninsula Open Space Trust. PROGRESS: • Several maintenance issues have been addressed: repair of blinds, housing for snake, water availability, microscope and light replacements. The Nature Center schedule was, indeed extended to include April through the end of November. Thirty-five hundred (3,500) children and adults from the local communities and beyond visited the Nature Center in 2002. Staff investigated exhibit vendors; a new sign-board for the David C. Daniels Nature Center has been installed,• and new exterior exhibit modules have been ordered Staff is designing the contents for the exterior exhibit cases. After a final attempt to sustain repairs on the interior"pond community"exhibit staff will determine whether to retain or replace the interior exhibit by the end of 2003. Other Projects and Activities 1. Adopt and distribute the newly revised Volunteer Handbook. 2. Revise volunteer brochure. 3. Recruit and train docents and other volunteers, and provide public information about volunteer programs, projects, and events through regular newsletters. Orient new Community Outreach Volunteers to help District expand outreach presence. Continue to emphasize recruitment for Crew Leaders and Outdoor Education Docents as needed. 4. Coordinate monthly volunteer service projects and short- and long-term special request volunteer projects. Conduct an "Earth Day/Trail Days" event. 5. Conduct a broad range of public interpretive programs on open space preserves, encouraging docents to conduct programs at less-utilized preserves. Develop plan for popular spring wildflower series to ensure adequate docent coverage, parking, etc. Consider special (reservation-only) program for Mothers' Day wildflower tour. Page 33 6. Coordinate the volunteer trail patrol program, and provide ongoing training for trail patrol volunteers and docents. 7. Maintain the artifacts and furnishings in the historic Grant Cabin. 8. Provide leadership training to field staff assigned to work with volunteers. 9. Utilize new database of teachers/environmental educators for effective Spaces and Species/Outdoor Education Docent outreach. 10. Arrange, publicize, reserve spaces for, and work with field staff to support logistics of the Fremont Older House and Garden Tour on April 14, 2002. Page 34 ADMINISTRATION DEPARTMENT Proarams A. Administration B. Human Resources C. Legal Services To Implement the BASIC POLICY OBJECTIVE: Administers the affairs of the District on behalf of the public so as to maximize accomplishment of the goals and objectives of the District within existing financial, legal and other constraints. General Program Emphasis for 2002-2003 Continue to support the District-wide efforts for improving supervisory, leadership, and communication skills among all staff, including opportunities for employee input, in order to enhance employee morale and the District's work environment. Foster staff participation in carrying out the District's short and long-term goals and objectives. Maintain the District's viability as an open space acquisition and management agency. Work toward potential expansion of the District's boundaries to include coastal lands in San Mateo County. Complete the process to adjust the ward boundaries, following the 2000 census, and facilitate elections for four Wards. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Assistant General Manager General Counsel (66.67%time) Controller(25%time) Administration/Human Resources Manager Attorney Management Analyst—Human Resources Management Analyst—Administration(vacant) Senior Administrative Assistant Senior Accounting Specialist Administrative Assistant Receptionist Network Specialist (70%time) Accounting Clerk( countin 80%time Page 35 2002-2003 Administration Program Objective To provide overall coordination, direction, and administrative foundation for all District activities so as to maximize the accomplishment of the Board's policies and directives, to implement the Action Plan, and to maintain the District's viability as an open space acquisition and management agency. Key Projects 1. Coastal Expansion— Coordinate the efforts of the Board, consultants, and staff to work toward completion of the annexation of the coastal lands in San Mateo County. Work with all departments to examine the timing of the coastal annexation, and a potential funding measure, and assess the related impacts on staffing and resources. PROGRESS: • The General Manager and General Counsel spent a lot of time on this project, including providing community presentations working,with staff and consultants on the DEIR, Service Plan and Fiscal Analysis. This is the largest project undertaken by the District in its 30-year history. 2. Elections—Complete the process of re-districting geographic wards. Work with Santa Clara, San Mateo and Santa Cruz Counties on the election process for Wards 1, 2, 5, and 6 for November 2002. PROGRESS: • Completed the election in Ward 6 for San Mateo County. Wards 1, 2 in Santa Clara County and Ward 5 (in both counties)were unopposed. 3. Budget Growth Guidelines—Work with Board to standardize budget process and make recommendation for budget growth guidelines. PROGRESS: • The budget process was completed in only four meetings. There were no recommendations to change the growth guideline this year. Corrected certain line item names to more accurately define expenditures Adjusted the fixed asset threshold from $500 to $5,000. 4. District Funding—Work to preserve current and future state funding for the District. Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources of secure additional funding to meet acquisition and open space management needs. Page 36 PROGRESS: • The State budget crisis continues to be of major concern and is a top priority of the General Manager and the District's Sacramento legislative advocate. For 2002-2003 no additional loss of property-tax revenue was suffered by the District as a result of the State budget process. 5. Records Management Program—Prepare a plan and begin implementation for permanent storage, or record destruction, of all District records pertaining to the Public Records Act. This will include a database showing which records are held by each department and include a time-line for retention and/or destruction of such records. PROGRESS: • Reviewed certain election files determined that some files fell into the proper timeline for destruction (1974 to 1992) and had them destroyed. Reviewed certain accounting files determined that some files fell into the proper timeline for destruction(1976 to 1998) and had them destroyed. Began indexing Administrative files in preparation of entering into database. Filmed the 2003 Board meeting material files onto cd-rom. Set up a time-line to convert older microfiched Board meeting materials to cd-rom and converted three years of microfiche to cd-rom(1980 to 1983). Other Projects and Activities 1. Continue to foster a management team approach for overall management of the District's activities. 2. Provide financial management and accounting services, including investment of temporarily idle funds, compliance with Government Accounting Standards Board-34, and other procedural updates including purchasing procedures. 3. Perform administrative and legal obligations as required by State law. 4. Oversee coordination of equipment/infrastructure needs at the main office. 5. Update Action Plan; coordinate program evaluations for Action Plan progress. 6. Prepare, monitor, and revise annual budget, as necessary. Coordinate Administration and Budget Committee meetings. 7. Coordinate preparation and distribution of all materials for Board's regular and special meetings. 8. Involve the Board of Directors in planning of the annual special Board meeting to be held as part of Board's Good Neighbor Policy. 9. Administer and update various risk management components. 10. Monitor the ongoing procurement policy for the purchase of recycled and alternative paper products and other office supplies. Page 37 I 11. Continue to upgrade the District's network computer system to increase efficiency and reliability; expand day-to-day technical support to include both field offices; and continue to assess system, develop resources, and manage technological change and improvements. 12. Work with other departments to continue to consolidate and coordinate the 15-plus databases that contain information that is shared by multiple departments. 13. Develop and maintain Board and staff orientation manuals. i I I i I i Page 38 f 2002-2003 Human Resources Program Objective To provide coordination and direction for human resources activities so as to enhance the overall quality and effectiveness of the District's work environment for all employees of the District. Key Projects 1. Workplace Enhancement Plan—Continue to coordinate, monitor, and support the Workplace Enhancement Plan activities. The Plan consists of methods for improving communication among all employees and management staff; increasing employee input; enhancing management, supervisory, leadership, and communication skills; and establishing a greater emphasis on people management versus task management. PROGRESS: • The Management Team does a self assessment on a monthly basis of progress in meeting the Workplace Enhancement Plan goals. This year we provided ongoing_supervisory training on a variety of topics and conducted a Strategic Planning Retreat in which we discussed our strengths and weaknesses in the area of communication and morale. Following this retreat we then held a joint session with all supervisors and got their input on our strengths and weaknesses and will follow through next fiscal year with any needed changes/improvements. 2. Personnel Policies and Procedures Manual—Revise and update the Personnel Policies and Procedures Manual for Board approval in order to establish and/or clarify hiring procedures, exempt status policies, and other areas as needed. PROGRESS: • Review Committee has been formed and the Personnel Policy rewrite has A Policy Re ie C Y Y begun Section(1) General Provisions and Section(2) Job Classifications as well as a Salaried Employee Policy have been written and reviewed by the committee. 3. Performance Standards—Review and assess the newly implemented supervisory and performance standards. PROGRESS: • Informal feedback is being given on an ongoingbasis. 4. Negotiations—Participate and support the negotiating team for renewal of the S.E.I.U. contract. PROGRESS: • A new two-year contract has been negotiated and ratified. Page 39 Other Projects and Activities 1. Plan and conduct recruitment processes for all position vacancies in order to fill vacant positions as soon as possible. Ensure consistency in hiring procedures. Provide a comprehensive new employee orientation for all new employees. 2. Administer compensation and benefit programs for all employees. Monitor programs to insure they are cost-effective and competitive in the labor market. i 3. Provide human resources support and employee or labor relations services to all departments. Continue to coordinate and participate in labor/management meetings with union staff and stewards. Maintain positive and productive working relationships with S.E.I.U. Local 715 and non-represented employees. 4. Assess training needs, identify training resources, and schedule in-house training programs as needed to develop and improve leadership, management, supervisory, communications skills, and risk management skills. 5. Coordinate, plan, g g and organize the annual staff recognition event on behalf of the Board. Oversee the staff activities ("Fun") committee. Coordinate and plan other staff events as needed. 6. Promote and oversee the District's safety program. 7. Research and find a system to integrate existing HRIS databases with applicable payroll functions to eliminate duplicate processes. Page 40 2002-2003 Legal Services Program Objective To provide timely legal services to the Board and to all District Departments; to advise and assist the Board and staff in developing and implementing District policies, regulations, and ordinances, and in accomplishing District projects in accordance with law. Key Projects 1. Real Property—Provide legal advice concerning District real property matters, including acquisition, disposition, title and encroachment issues, easement issues, permits to enter District land, and preserve maintenance issues. Anticipated major projects: MROSD v. Paulin(litigation concerning encroachment at La Honda Creek OSP); resolution of encroachments at Bear Creek Redwoods Open Space Preserve; adoption of a permit fee policy to recoup costs for issuance of permits to enter or use District land; assist in development of procedural manual for staff use in resolving encroachments. PROGRESS: • The Paulin litigation was resolved by a mutually agreed upon settlement providing for sale of the Paulin property to the District; litigation concerning an encroachment at Bear Creek Redwoods Open Space Preserve has proceeded and settlement discussions are ongoing; permit fee policy and encroachment manual have been incorporated into the fiscal year 2003-2004 Action Plan for completion. 2. Risk Management—Process and monitor current claims and litigation against the District; improve risk management procedures; represent District's interests in insurance coverage matters; provide oversight of matters handled by outside counsel. Anticipated major projects: Marquez v. MROSD (litigation concerning rope swing accident at Thornewood Open Space Preserve); Guadalupe River Watershed mercury NRDA process. PROGRESS: • The Marquez litigation was dismissed by the plaintiff, the NRDA mercury remediation process is nearing completion as the trustee agencies and participants develop a mutually acceptable consent decree to resolve all outstanding issues. This project is expected to be completed duringfiscal iscal year 2003-2004. 3. Human Resources—Assist in carrying out labor relations functions; provide legal advice on personnel matters. Anticipated major projects: Revise and update District's Personnel Policies and Procedures Manual; assist in negotiations of successor agreement to current Memorandum of Agreement between the District and S.E.I.U. Local 715; assist in implementing the legal aspects of Workplace Enhancement Plan. PROGRESS: • Assisted in negotiations of successor agreement to current Memorandum of Agreement between the District and SEIU• successor agreement approved by the Board on May 14, 2003• provided legal advice to Administration in ongoing project to revise and update the Page 41 District's Personnel Manual; this project has been incorporated into the fiscal year 2003- 2004 Action Plan for completion. 4. San Mateo County Coastal Expansion—Anticipated major projects: Provide advice concerning legal requirements applicable to coastal annexation, particularly in the LAFCO and California Environmental Quality Act (CEQA) process; review Environmental Impact Report and LAFCO application documents. PROGRESS: • Provided legal advice and review of project documents and procedures related to the Coastal Annexation Project. This project is anticipated to be a key project during fiscal year 2003-2004 as well. 5. Operations—Advise on the update of the Field Operations Manual. PROGRESS: • This project was not completed by Legal; the update of the Field Operations Manual is being finalized by Operations and anticipated to be ready for legal review in fiscal y 2003-2004. Other Projects and Activities 1. Assist Administration to revise the District's vendor and bidding policy to reflect changes in legislation and to improve clarity and ease of use. 2. Provide legal research concerning historic parcels and chains of title to assist in resolving real property issues or in support of Planning and Acquisition projects. 3. Provide advice concerning legal requirements applicable to public agencies such as the Brown Act, conflict of interest laws, election law and the California Environmental Quality Act. 4. Assist Departments in bidding processes and contract administration for public works and professional services contracts. 5. Prepare and review District legal documents such as contracts, resolutions, and leases. 6. Represent District's legal interests in relation to other government agencies. 7. Advise District on court rulings and legislation affecting the District and on legislation proposed by the District. Page 42 Regional Open ice 1 1 R-03-41 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-11 May 28,2003 AGENDA ITEM 2 AGENDA ITEM Authorization to Enter into Annual Service Agreements with HiTech Construction Management and Design, Inc. and Strategic Construction Management to Prov' a Construction Management Services for Capital Improvement Projects in fiscal year 2003-2004 GENERAL MANAGER'S RECOMMENDATIONS 1. Authorize the General Manager to execute an annual service agreement with HiTech Construction Management and Design, Inc. of San Francisco to provide construction management services for capital improvement projects in fiscal year 2003-2004 in an amount not to exceed$63,000.00. 2. Authorize the General Manager to execute an annual service agreement with Strategic Construction Management of Santa Cruz to provide construction management services for capital improvement projects in fiscal year 2003-2004 in an amount not to exceed$30,900.00. DISCUSSION The fiscal year 2003-2004 Planning Department work program includes many capital improvements that are planned for construction in summer and fall 2003, in addition to the initiation of two large master planning efforts and an ambitious resource planning program. These construction projects include: • Foothills Operations Shop Building, Rancho San Antonio Open Space Preserve • Grabtown Gulch Bridge and Trail,Purisima Creek Redwoods Open Space Preserve • Jacques Ridge Staging Area, Sierra Azul Open Space Preserve • Old Page Mill Trail Repairs, Skyline Ridge Open Space Preserve • Ranch House Remodel, La Honda Creek Open Space Preserve • Spring Ridge Road Re-route,Windy Hill Open Space Preserve • Virginia Mill Trail and Creek Crossing, El Corte de Madera Creek Open Space Preserve During construction it is necessary for close, continuing attention to be paid to every construction detail, requiring frequent site visits and extensive coordination.To leverage District's staff resources and to ensure close attention to detail, staff recommends supplementing our in-house capabilities with technical assistance from an expert construction management firm. Construction management is a professional service that applies "best practice"management techniques to the design,bidding, and construction of a project to control time, cost and quality. The District's projects, though small in scale, are often highly complex,with many challenges related to the open space setting and the need for resource protection. The construction manager would be responsible exclusively to the District and act in the District's best interest at every stage of the project. The District's familiarity with 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site: www.openspace.org Az� OMEEE5T Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton R-03-41 Page 2 the construction process and level of in-house management capability will reduce the amount of outside assistance required during the process. District staff would retain responsibility for coordination with professional engineering consultants,permitting,and preparation of general bid documents. Staff would also administer the bid process with the support of the construction manager. The professional construction manager would augment District staff to assure the best possible project outcome,thus allowing staff to devote increased time to other priority projects. The Construction Manager would typically offer assistance and advice in such areas as: 0 Developing technical bid documents to assure timely, responsive and comparable bids,while avoiding questions and protests. • Assisting in evaluating and comparing bids,and selecting contractors. • Assuring that all contractors,subcontractors and other participants fully understand the project's design and requirements. • Scheduling work to avoid delays. • Managing the change order process for maximum effectiveness while minimizing delay and costs. • Monitoring the construction process to anticipate difficulties,resolve issues early,and keep the work flowing. • Administering progress payments to assure that work milestones are being met and that all current expenses are paid in a timely manner. • Coordinating the final stages of construction,including contractors' punch lists and similar tasks that must be completed before the project is closed out. In May 2003,planning staff conducted a thorough selection process for a construction manager as required by the District's Public Contract, Bidding, Vendor, and Professional Consultant Selection and Purchasing Policy. A Request for Qualifications was sent to six firms and qualifications were received from HiTech Construction Management&Design, Strategic Construction Management,and Lindquist Construction Management. In order to obtain the comprehensive professional services requested,staff recommends contracting with both HiTech Construction Management and Strategic Construction Management. Both firms have the necessary construction management qualifications,and their proposed hourly fees are quite reasonable. Staff has verified that a substantial savings may be obtained by contracting for construction management services on an annual basis. Itemized cost estimates, including construction costs and construction management services,were developed during budget preparation for each capital improvement project and shared with Budget Committee. These estimates establish the budgeted construction management fee for each project. Construction management fees usually range from 5%to 8%of construction costs,depending on the complexity of the project. The total budgeted for construction in fiscal year 2003-2004 is$1,631,442, which includes a construction management budget of$93,900(about 6%,averaged). The requested authorization reflects the budgeted total construction management costs for projects expected to require such services in fiscal year 2003-2004. R-0341 Page 3 With approval of the annual services agreements,staff will obtain a work scope and fee proposal from either HiTech Construction Management or Strategic Construction Management for each project at the appropriate time, selecting the most appropriate firm based upon the nature of the project.The level of service and fee for each project will be negotiated so that it is reasonable and is comparable to other recently solicited work of a similar nature. CAA COMPLIANCE The District has concluded that entering into this annual services agreement with a construction management consultant does not constitute a project under California Environmental Quality Act (CEQA). Therefore,the recommended action is exempt from CEQA. Prepared by: eP Sandy Sommer,AICP!ASLA, Senior Planner Contact person: Same as above it Regional Open -,"' ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-03-51 Meeting 03-11 May 28, 2003 AGENDA ITEM 3 AGENDA ITEM Cancel the June 11, 2003 Regular Meeting of the Board ectors and Schedule a Special Meeting on June 5, 2003 GENERAL MANAGER'S RECOMMENDATI S 1. Approve cancellation of the June 11, 2003 Regular Meeting of the Board of Directors. 2. Schedule a Special Meeting of the Board of Directors for June 5, 2001 DISCUSSION The Special Park Districts Forum for 2003 is scheduled to occur between June 10 and June 13, 2003. This year three Board Directors are planning on attending along with the General Manager. Although there would be a quorum of the Board remaining for the Regular meeting on June 11, 2003, with the absence of the General Manager and other key staff, it is recommended that this meeting be cancelled. As a result of the anticipated release of the final EIR for the Coastal Annexation Project, staff requested the Board President to call a Special Meeting to consider certification of the EIR. Accordingly, a Special Meeting of the Board of Directors was called for June 5, 2003 at 7:00 p.m. at the San Mateo County Board of Supervisors' Chambers at 400 County Center, Redwood City, CA. The Board's concurrence is requested. The purpose of this Special Meeting will be consideration of the Final EIR, Final Service Plan, and associated project documents. Prepared by: Susan M. Schectman, General Counsel Lisa Zadek, Assistant District Clerk Contact person: L. Craig Britton, General Manager 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-mail: mrosdCopenspace.org • Web site:www.openspace.org ft—r—gl O-E" Board of Directors: Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko, Larry Hassett,Kenneth C. Nitz • General Manager:L.Craig Britton Regional Open S ice 1 1 A. -�y titi R-03-52 Meeting 03-11 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT May 28, 2003 AGENDA ITEM 4 AGENDA ITEM Resolution Authorizing Execution of Agreement with y Area idge Trail Council for Construction of a Parking and Staging Area at the Jacques Ridge Entrance to Sierra 1 Open ace Preserve GENERAL MANAGER'S RECOMMEND i Adopt the attached Resolution authorizing the General Manager to execute a Construction Funding Agreement with the Bay Area Ridge Trail Council for construction of a parking and staging area at the Jacques Ridge entrance to Sierra Azul Open Space Preserve. DISCUSSION In 1999, the District was awarded an 80 percent matching grant in the amount of$72,000 from the Recreational Trails Program to construct a parking and staging area at the Jacques Ridge entrance to Sierra Azul Open Space Preserve(see Report R-98-146). At that time, it was anticipated that construction of the staging area would cost approximately $90,000. The bidding process for the Jacques Ridge Staging Area was recently completed and the contract was awarded at your meeting on April 23, 2003 in the amount of$105,914,not including contingencies (see Report R-0342). Last month the District submitted a proposal to the Bay Area Ridge Trail Council (BARTC)requesting that the remainder of the costs needed to construct the project be augmented through a grant by the State Coastal Conservancy(SCC)and administered by BARTC. On April 24, 2003,the State Coastal Conservancy Board approved the District's proposal and awarded $60,000 toward construction of the Jacques Ridge Staging Area. As a requirement, the District must enter into an agreement with BARTC to define the terms and conditions for funding and implementation of this project. The District's primary obligations include a construction deadline of December 31, 2004,a sign and placard program acknowledging BARTC and SCC assistance, an adopted resolution by the Board authorizing the execution of the aforementioned agreement, and a separate agreement with SCC ensuring that the facilities constructed under this grant will protect the public interest for a minimum of twenty years,as required by Public Resources Code Section 31116(c). The combined amount that the District will be reimbursed by the Recreational Trails Program and State Coastal Conservancy(through BARTC)totals $132,000 and will fully fund construction of the Jacques Ridge Staging Area at Sierra Azul Open Space Preserve, which includes the construction contract amount of$106,000 plus contingencies and other project-related costs totaling up to $26,000. CEQA COMPLIANCE At your November 14, 2001 meeting, you determined that this project was identified for implementation in Santa Clara County Department of Parks and Recreation's Almaden Quicksilver County Park Master Plan and its adopted Negative Declaration(see Report R-01-127). Prepared by: Douglas Vu,ASLA, Open Space Planner I Contact Person: Same as above 330 Distel Circle - Los Altos, CA 94022-1404 - Phone: 650-691-1200 Fax: 650-691-0485 - E-mail: mrosd@openspace.org - Web site: www.openspace.org O Board of Directors: Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko, Larry Hassett,Kenneth C. Nitz - General Manager:L.Craig Britton RESOLUTION NO. 03- RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING EXECUTION OF A CONSTRUCTION FUNDING AGREEMENT WITH BAY AREA RIDGE TRAIL COUNCIL FOR THE JACQUES RIDGE STAGING AREA PROJECT AT SIERRA AZUL OPEN SPACE PRESERVE i The Board of Directors of Midpeninsula Regional Open Space District does resolve as follows: WHEREAS,the Midpeninsula Regional Open Space District wishes to partner with the Bay Area Ridge Trail Council to fund construction of the Jacques Ridge Staging Area which will facilitate recreational access to Sierra Azul Open Space Preserve;and WHEREAS, a grant of sixty thousand dollars($60,000)will be made to Midpeninsula Regional Open Space District by the Bay Area Ridge Trail Council to pay for real expenses incurred by the construction of the Jacques Ridge Staging Area. NOW,THEREFORE,BE TT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District hereby: Approves the execution of a Construction Funding Agreement between the Bay Area Ridge Trail Council and the Midpeninsula Regional Open Space District; and Authorizes the General Manager of the Midpeninsula Regional Open Space District to conduct all negotiations and execute all documents,including,but not limited to agreements,amendments,billing statements and so on which may be necessary for the completion of the Jacques Ridge Staging Area Project. Regional Open .11F Ice 1 R-03-53 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-11 May 28, 2003 AGENDA ITEM 5 AGENDAITEM Authorization to Purchase Trailhead Signboards: ignboards from Von K om KL Iler Signmakers, Inc. of Redwood City for Fiscal Year 2003-2004 GENERAL MANAGER'S RECOMMENDA Authorize the General Manager to purchase ten trailhead signboards from Von Kohom ller Signmakers, Inc. of Redwood City in an amount not to exceed$27,000 for fiscal year 2003-2004. DISCUSSION Last fiscal year, staff worked with General Graphics Exhibits of San Francisco to design and fabricate new trailhead signboards. A total of ten signs were purchased last fiscal year, and a program was suggested to purchase ten trailhead signs each subsequent year. The signs are installed in pairs so a total of five sites will receive new signs each year until we have replaced all of the existing signs. The signs are to be installed based on priority for replacement, which is determined by the state of the existing signs. With the current number of trailhead signs,this process is expected to take seven years. After that,the number of trailhead signs ordered will be dramatically reduced, as they will be limited to only periodic replacements and incidental new signs. Staff requested bids for the trailhead signs from the only two vendors who were found in this area who are able to build the requested product. Vendors were asked to provide itemized price quotations based upon specifications supplied by General Graphics Exhibits who did the design work for this product. Company Price for 10 Trailhead Signs Von Kohorn Kitzmiller Signmakers, Inc. $ 26, 672.80 General Graphics Exhibits, Inc. $ 27, 430.55 Von Kohorn Kitzmiller Signmakers, Inc. tendered the lowest total price. The preliminary Action Plan and Planning Work Program for fiscal year 2003-2004 included the purchase of new trailhead signboards for selected locations (see Report R-03-35), and funds are allocated in Planning's fiscal year 2003-2004 budget in the amount of$34,200. Therefore, staff recommends the District purchase trailhead signboards from Von Kohom Kitzmiller Signmakers, Inc. during fiscal year 2003-2004 for a total amount not to exceed $27,000. Prepared by: Sumudu Welaratna, Planning Technician Contact person: Same as above 330 Distel Circle - Los Altos, CA 94022-1404 - Phone: 650-691-1200 Fax: 650-691-0485 - E-mail: mrosd@openspace.org - Web site: www.openspace.org Board of Directors:Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz - General Manager: L.Craig Britton � � Claims No. 03-10 K8eaUnQ 03-11 � OeUe 05/28/03 � Revised � Midpeninsula Regional Open Space District � # Amount Name 0wscrodmm � 5810 $12.66 Accent&Artaoh Lamination Supplies � 5811 $705.90 Allied Auto VVnrko Vehicle Service and Repairs � 5812 $97J9 ArbiU Glove&Safety Product Field Supplies 5813 $335.11 AT&TWireless Cellular Phone Service 5014 $380.32 Brim Tractor Company,Inc. Tractor Accessories 5815 $200D0 C«Dept.of Fish and Game Subscription 5816 *71.37 California Water Service Company Water Service 5817 *66.51 Chnu'o Dodge World Vehicle Supplies 5018 $126.91 Cole Supply Cn..Inc. Janitorial Supplies � 5818 *382.50 ~1 Coutanua Coastal Tour Meeting Expense 5820 $10.89 CSKAum Vehicle Supplies 5821 $16.053.05 ## Dell Account Seven Computers&Accouuohau 5822 $50.00 °2 Dun YVmden'o Ro\|nemon\ Retirement Pony'J.Cyr&P.Siemens 5823 *140.41 Federal Express Express Mailing 5824 *71.21 Forestry Supplies,Inc. Field Supplies � 5825 $410.01 Foster Brothers Locks&Key Duplications 5026 $145.00 G&KSemion Shop Towel Service 5827 $287.00 General Graphics Exhibits VinylTum-NummConmrpano|o 5828 $4.443.82 Geo|oQioo Consulting-Stevens Creek Shoreline Nature Study Area 5829 $2.500.00 GuorgeH.Miller Associates Appraisal Services 5830 $52.06 Granite Rock Company Base Rock'Alpine Pond Access Trail � � 5831 $3.883.89 HI Harvey&Associates Ecological Consultant-La Honda Creek OSP � 5832 $145.84 Hagemeyer North America Field Supplies 5833 $315.00 ~3 Half Moon Bay Review Legal Advertisement'FBR 5834 $10776 MCI Long Distance Telephone Service 5835 $1.302.66 MmmMobi|nCommuoinmUuns Radio Repairs&Maintenance | 5836 $18916 Noble Tractor,Inc. Tractor Supplies i 5837 $159.50 Office Team Office Temporary Help'Front Desk 5838 $1.148.17 ~4 Pacific Bell Telephone Service 5888 *48.95 Peninsula Digital Imaging Printing-Site Plans-Old Page Mill Trail Repair 5840 $210.56 Pnng|eo Tractor Co. Tractor Supplies | 5841 *2345 Prodigy Communications Corp. |ooamet Connection'GFO 58*2 $3613 Rayne Water Conditioner Rental 5843 *271.27 Redwood General Tire Co..Inc. Tire Repair&Tires 5844 $574.95 Roy's Repair Service Vehicle Repairs&Service 5845 $713.34 San Jose Mercury News Recruitment Advertisement � 5840 $30.68 San Mateo Co.Public Health Lab. Tick Testing � � 5847 $325.60 Shell Credit Card Center Fuel ! 5848 $160.17 °5 Skyline County Water District Water Service � 5849 $353.35 TadnnSupply Janitorial Supplies � 5850 $146.09 The Bicycle Outfitter Bicycle Tools&Parts � 5851 $176.42 The Ed Jones Company Uniform | | 5853 $187.50 The Global Media Group,Inc. Recruitment Advertisement � | 5853 $710.89 Tires on the Go Vehicle Tires 5854 $1.370.00 VVAC Coumnohun.Inc. Aerial Photos � 5855 $120.00 West Group On-Line Legal 8omkmn � 5856 $600.00 West Valley-Mission College Registration Fee'4WD Training ' 5857 $2'530.00 ^o Western Press&Mail Postage'Fs|RPostcards � 5858 $5.500.00 `7 Western Press&Mail Postage'2003 Annual Report 5859 $233.92 Williams,Mike Reimbursement-Mileage � Page,mx Claims No. 03- O Meeting 03-11 � � Omb* 05/28/03 Revised � | � Midpeninsula Regional Open Space District ! # Amount Name Description � 5860 $110.89 Workingman's Emporium Vn8onny � 5861R $151.13 xoT Security Services Burglar Alarm Service 5862R $68J9 Allied Auto Works Vehicle Service i � 5863R $13135 California �m,��m|oa�nmpany ��oer�omiom ! � � � 5864R $160.00 Clark Pest Control pest Control � 5865n *2.936.82 Emergency Vehicle Systems Vehicle Accessories-New Trucks 5866w $5.172.10 F|mxBankoam 826.44-Tiaining&Cunf.Exp. � 79.80-|mommSamioeo 887.68-SnMwem&Comp.Equipmmnt � 4OV.S3-Fia|d Equip.Supp.&Uniform Exp. 387.18-Coau Tour&Art&Wine Festival 2u7.82-BuoxsmSubs. 1923.78-Offico8vpp. � � 2OO.8O-Lnoo|Business Meeting � 5867R $27.05 Gomp|or'o.Inc. Uniform Supplies � � 5868R $25.00 Jim Davis Auto Vehicle Smog Tests � 5868R $38.87 Madun Welding Supplies � � 5870R $118.57 MoQoPuthwowmdm Internet Connection'DSL Line FF0 � 5871 R $6.599.60 mmtrnmnhi|eCnmmun|mmUnno Radios,Repairs&Maintenance � 5872R $249.99 Pacific Bell Telephone Service 5873R $467.34 Petty Cash Conference&Training Expense,Office&Field Supplies, � Vehicle Mileage Reimbursement,Volunteer Supplies, � Out of Town&Local Bus.Meeting Expense � 5874m $701.23 muy'o Repair Service Vehicle Repairs&Service 5875R $28.82 SufetyK]ean Oil Recycling � 5876R %347a0 Santa Clara Covmy-ovp«.o[Env. Permit'Hazardous Material Storage Health � 5877R *66.24 Sparks-Hart,Carrie Reimbumvmo"t-Mi|ongm � 5078m $1.335.24 Steven Warren Singer Christmas Tree Farm Restoration-Skyline 5878R $180.00 The Public Retirement Journal Retirement Training Seminar'S.Thio|b/|dt 5880e *18.45 United Parcel Service Parcel Shipping | 5881 R $1.081J3 United Rentals Northwest,Inc. Mini Excavator'prO 5882R $16.785.00 United Soil Engineering,Inc. FFO Shop Bldg'Consulting Geologic Services 5880R $21428 West Group On-Line Legal Services | � � Total $83,994.81 ^1 Urgent Check Issued 5nn/03 ~2 Urgent Check Issued 5/10/03 � Urgent ^� U CheckIssued 5�mO3~n � °4 Urgent Check Issued 512103 °5 Urgent Check Issued 5US03 | ^O Urgent Check Issued 5/22/03 . � ~7Vrgont Check Issued 5/2203 / ## Expenditure m Date Exceeds 1OK But Not 25K j � � Page xmu Regional Open Space w" ..w.......... MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i I To: Board of Directors From: L. Craig Britton, General Manage i Date: May 23, 2003 Re: FYI's i 330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200 Fax: 650.691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace org Regional Open . Ice May 14, 2003 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT The Honorable Beth Labson Freeman Judge of the Superior Court Hall of Justice 400 County Center 2❑d Floor Redwood City, CA 94063-1655 Re: RESPONSE TO SAN MATEO COUNTY GRAND JURY REPORT: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT PROPOSED COASTAL ANNEXATION To the Honorable Beth Labson Freeman: The Board of Directors of the Midpeninsula Regional Open Space District has received the San Mateo CountyGrand Jury Report entitled i Mid peninsula Regional Open Space District Proposed Coastal Annexation"dated April 7, 2003. At its meeting of May 14, 2003,the Board of Directors adopted the following response to the Grand Jury Report. In accordance with law,this response is also being submitted to the County Clerk and Grand Jury. Grand Jury Recommendations Grand Jury Recommendation 1: The County should amend the Local Coastal Program to ensure agricultural land preservation is prioritized over competing uses, including public access. Trail permits, for example, should require buffer zones and construction of physical buffers as needed between the proposed trails and ancillary uses and any agricultural operations. Response to Grand Jury Recommendation 1: This recommendation is inapplicable to the Mid peninsula Regional Open Space District. Grand Jury Recommendation 2: The District should revise its existing policies and Coastal Annexation Service Plan to include preservation of agricultural lands. This plan should include: a) The active pursuit of agricultural easements and Farmland Conservation funds b) Revised language in the proposed ordinance prohibiting acquisition of property by eminent domain to ensure that involuntary conversions for agricultural easements are not precluded. Response to Grand Jury Recommendation 2: The Recommendation either has been implemented as summarized below, or has not yet been implemented,but we expect that it will be implemented in the future in the event that the District Board of Directors approves the San Mateo Coastal Annexation Area Final Service Plan. 330 Distel Circle ¢ Los Altos, CA 94022-1404 ! Phone: 650-691-1200 Fax: 650-691-0485 . E-mail: mrosd@openspace.org . Web site: www,openspace.org ` =i OF " Board of Directors: fete Siemens,Mary C.Davey,led Cyr,Deane Little,Nonette Hanko, Larry Hassett, Kenneth C.Nitz • General Manager:L.Craig Britton Freeman May 14, 2003 Page 2 The Draft Service Plan in its current form specifically includes preservation of agriculture as an important project objective. The Draft Service Plan includes policies and guidelines that specifically relate to preservation of agricultural lands and operations.These policies are specifically"directed at preserving and fostering existing and potential agricultural operations in San Mateo County in order to keep the maximum amount of prime agricultural land and other lands suitable for agriculture in agricultural production(see Draft Service Plan,p. 11). Because the Draft Service Plan and accompanying Final Environmental Impact Report(FEIR) have not yet been presented to the District Board,the Board is not in a position to prejudge the results of those proceedings. In the event that the Board elects to proceed with the annexation, however, we have received no testimony to date that would support any reduction in the extent to which the Service Plan would support preservation of agricultural lands. Therefore,we expect that the Recommendation that the Service Plan include preservation of agricultural lands will be implemented if the annexation proceeds. Recommendation 2.a also states that the Service Plan be revised to include active pursuit of agricultural easements and Farmland Conservation Funds.The Board believes that the language of the Draft Service Plan makes it clear that active pursuit of agricultural easements is part of the project objectives. However, in view of the Grand Jury's Recommendation that this component be emphasized, the Board has directed staff to make the necessary revisions to the Draft Service Plan that will be presented to the Board for final approval. Similarly, the Board has directed staff to revise the proposed Final Service Plan to implement the Recommendation to pursue Farmland Conservancy Program grant funds, as well as other grant programs available to preserve agricultural operations. Recommendation 2.b states that the District retain the power of eminent domain in the Coastal Annexation Area(CAA) in order to provide the opportunity for certain tax advantages in acquisitions commonly know as "friendly condemnations." The Recommendation will not be implemented because it is not warranted for the following reason: As the Grand Jury notes, the District's determination not to exercise the power of eminent domain in the CAA was based upon a recommendation from the Coastal Advisory Committee. This was a broad-based Committee representing a wide variety of Coastside stakeholders, including a substantial representation from the agricultural community. It was the strong recommendation of the Committee that it was important for the success of the project that the District not exercise its power of eminent domain,and purchase lands from willing sellers only. While discussing this issue,the Committee specifically discussed the potential tax advantages that retention of the power of eminent domain might confer in a particular transaction.District staff explained the potential tax advantages from so-called"friendly condemnation" sales that sellers have been able to receive as a result of sales to the District. Notwithstanding this potential advantage from so-called"friendly condemnation,"it remained the recommendation of the Committee that the power of eminent t domain not be exercised, even if thi s potential tax advantage could not be realized. The Board has made a commitment to the Committee and residents of the Coast that it will not exercise its power of eminent domain in the annexed area, and the Board feels it is essential to honor this commitment. The Board cannot simultaneously determine not to exercise this power Freeman May 14, 2003 Page 3 and still retain the power to offer"friendly condemnation"of any type of interest in land, including agricultural easements. Therefore,the Board respectfully declines to accept this recommendation from the Grand Jury. Grand Jury Recommendation 3: I The District should prioritize agricultural operations and commit District resources to the protection of agricultural lands on a par with visitor-serving open space. p �' P g p P Response to Grand Jury Recommendation 3: To the extent this Recommendation intends that the District Service Plan contain provisions that protect agricultural land operations on a par with protection of visitor-serving open space,the Recommendation will be implemented in the event that the Board approves the Final Service Plan as currently proposed. To the extent this Recommendation intends that the District Service Plan contain provisions that acquisition of land with current agricultural operations will be equivalent in acreage to acquisition of land that will be used for visitor-serving open space,this Recommendation cannot be implemented for the following reason: As stated in the Draft Service Plan,the extent and level of the expansion of services,and in particular acquisition programs, will be dependent on a number of factors including opportunities to acquire land offered by willing sellers without the use of eminent domain; additional funding opportunities from public or private sources to complement existing District resources for land acquisition; grants; requests by other j public or private non-profit property owners for land management expertise and services; and the potential for expanded District revenues through a future voter-approved funding measure. Therefore, it is not possible to speculate about the nature on acreage of specific parcels or easements that the District may acquire under this Program to insure such equivalency. However,preservation of agricultural land and agriculture on the San Mateo County coast is a major component of the District's proposed annexation project as stated in the following mission statement for the Coastal Annexation Area: To acquire and preserve in perpetuity open space land and agricultural land of regional significance,protect and restore the natural environment,preserve rural character, encourage viable agricultural use of land resources,and provide opportunities for ecologically sensitive public enjoyment and education. In addition,the Draft Service Plan contains policies to preserve agriculture and to insure that the District's low intensity,visitor-serving uses do not adversely affect agriculture(see Draft Service Plan,p. 11). The Draft Service Plan does not place the value of protection of agricultural land or open space lands either above or below the other. This is because no such choice need be made, since the Service Plan requires that any visitor serving open space uses not adversely affect agriculture. Therefore, these land uses are protected on a par.The objective of the Service Plan and EIR is that these two uses co-exist successfully and compatibly by the use of appropriate mitigation measures and land management practices. Freeman May 14, 2003 Page 4 Grand Jury Recommendation 4: The District should immediately retain staff expert and experienced in agricultural operations. Response to Grand Jury Recommendation 4: This recommendation has not yet been implemented,but will be implemented in the future in the event that annexation is proposed and upon approval of the San Mateo County Coastal Annexation Area by the Local Agency Formation Commission(LAFCo). The District's existing staff currently consults with experts who are knowledgeable and experienced in agricultural land preservation and management on an as-needed basis. The Draft Service Plan provides a discussion on staffing levels when the annexation is completed(see Draft Service Plan,page 19).As the Grand Jury noted, in the Draft Service Plan,the District committed to"acquire the necessary staff and expertise in the area of agricultural land management." Initially, it is anticipated that a planning staff person would be hired to work with local residents and agricultural interests. In light of the extensive agricultural lands in the project area,the District would seek a staff person with the necessary expertise in agricultural operations. It is also possible that the District would continue to retain consultants with expertise in planning and managing particular types of agriculture to assist staff. Grand JM Recommendation 5: The District should ensure the Coastal Annexation Area,if approved, is specifically managed by a manager expert and experienced in agriculture operations. Response to Grand Jury Recommendation 5: This recommendation has not yet been implemented,but will be implemented in the future in the event that annexation is proposed and upon approval of the San Mateo County Coastal Annexation Area by LAFCo and subsequent acquisition of agricultural land within that area. As lands are acquired in the Coastal Annexation Area, staffing levels would increase as described in the Draft Service Plan (see Draft Service Plan,page 19). With the acquisition of agricultural lands the District would seek staff with knowledge and experience in agricultural operations and land management.The District will insure that personnel qualified and experienced in agricultural operations will oversee any agricultural programs or acquisitions undertaken by the District in the CAA. Grand Jury Findings For reference each of the Findings will be referred to herein b number. paragraph g Y Paragraph 1: District has been successful in preserving open space in San Mateo County. p g P p tY The District agrees with this Finding and thanks the Grand Jury for this affirmation. Paragraph 2: District does not currently have staff or experience in preserving agricultural lands as open space. Freeman May 14, 2003 Page 5 The District agrees in part and disagrees in part with this Finding. The District has experience preserving a variety of agricultural lands as open space on lands it currently owns. For example: the District leases a 70-acre Christmas tree farm at Monte Bello and Skyline Open Space Preserves; the recently acquired 770-acre Big Dipper Ranch is leased by the District for grazing; the District leases 3-acre Picchetti Ranch Winery, including vineyards; and,until recently, a 2-acre chestnut orchard at Skyline Open Space Preserve was leased to the family who originally owned the property. In addition, the District is currently working with Ridge Vineyards to acquire conservation easements over vineyards at Monte Bello Open Space Preserve. The District does not currently have employees with specific expertise in management of agricultural operations,but as the Response to Recommendation 4 states, qualified personnel will be retained if the Annexation is approved. However,the District does have personnel highly qualified in a wide variety of resource management issues,which are also common to agricultural operations, such as erosion control,control of invasive and exotic species, avoidance of impacts on adjacent uses,and watershed and water source management.This expertise will be immediately valuable and available if the Annexation Project is approved. Paragraph 3: Compatibility of visitor serving and agricultural uses. The District disagrees partially with Finding 3 as follows: The District does not agree with the Grand Jury's finding that"Visitor-serving or residential uses and agricultural operations are not compatible."The District does agree with the Grand Jury's finding that buffer zones and physical barriers have been found to allow agriculture and open space uses to co-exist successfully. The DEIR recognizes that in some instances conflicts in use may arise when public access to open space is provided in close proximity to an agricultural operation. As a result,the District DEIR and Draft Service Plan contain mitigation measures and policies designed to avoid such land use conflicts. The nature of the recreational use and type of agricultural operation are key components in compatibility. The District agrees with the Grand u that gr Jury "buffer zones and physical barriers that definitively separate agricultural operations and non- agricultural uses"are effective means to prevent or reduce user conflicts. Natural features such as topography, vegetation,watercourses and geology can also be effective buffers. Paragraph 4: Inapplicable to the Midpeninsula Regional Open Space District. Paragraph 5: Mission Statement. The District agrees that the Mission Statement for the Annexation Project includes the encouragement of viable agricultural use of land resources. Freeman May 14, 2003 Page 6 Paragraph 6: Prioritization of Agricultural Uses and Visitor-Serving Uses. The District agrees with the Finding that the Draft Service Plan contains the listed commitments to avoid adverse impacts on agriculture,to locate improvements away from agricultural lands, and to acquire the necessary staff and expertise in agricultural land management. The District disagrees that the EIR or Draft Service Plan does not give agricultural land preservation the same importance as preservation of visitor-serving open space for the reasons set out in Response to Recommendation 3. i Paragraph 7: Funding for the Project. The District agrees with the Finding that the Annexation Project will not increase District funding and that any future parcel tax measure, if one were imposed, would currently require a 213 vote. Paragraph 8: Revenue Impacts will not be Significant. I The District agrees with the Finding that potential revenue losses and service impacts to public agencies in San Mateo County from the Project will not be significant. Paragraph 9: Farmland Conservancy Grant Program. The District agrees with the Finding that the Farmland Conservancy Grant Program may provide grant funding to the District to assist in preserving agricultural lands.The District will seek this and other agricultural grant funding as stated in the Response to Recommendation 2.a. in the event that the annexation is proposed and approved Paragraph 10: Eminent Domain The District agrees that it currently has the power of eminent domain and that the Coastal Advisory Committee recommended that the District prohibit the use of eminent domain in the area to be annexed.The District has set out the manner in which the prohibition on the use of eminent domain will be made secure in the Draft Service Plan on pp. 10-11 and in the Draft EIR on p. IV-B-7, 8. Paragraph 11: IRS Tax Rules for Involuntary Conversions The District agrees that tax treatment of gains from sales of land by"involuntary conversion"exist and vary from case to case. CONCLUSION With respect,the District Board of Directors appreciates the Grand Jury's acknowledgment of the success and important role the Midpeninsula Regional Open Space District has played in preserving open space in San Mateo County. The Board appreciates the Grand Jury's recognition of the strong community support for the Coastal Annexation Project and for recognizing that the Project will not have a significant revenue impact on services in the Coastal Annexation Area. Freeman May 14, 2003 Page 7 However, the District Board strongly disagrees with any conclusion or suggestion that the Draft Service Plan does not sufficiently protect agricultural lands or that the public could have been misled about this document. This document was developed after substantial and lengthy public participation on the Coast and after many public hearings. The numerous and significant protections it contains for agriculture speak for themselves. The Board has insured, and will continue to insure,that the Draft Service Plan contains strong protections for agricultural operations.The Board has viewed, and will continue to view, agricultural preservation as a significant component of the Coastal Annexation Project. Sincerely, Nonette Hanko,President Board of Directors cc: MROSD Board of Directors L. Craig Britton, General Manager County Clerk Grand Jury Midpenin*la Regional Open Spy District 2003 Summer Volunteer Projects #1 6/8/03 Group: Crystal Springs Zen (Sun) Project: Seed Collection Foothills Location: Pulgas #of vols: 8 Age: Adult Time: 10:00—2:30 Meet @: Edgewood Park&Ride #2 6/14/03 Group: Preserve Partners&Stevens Creek Striders (Sat) Project: Trail Restoration/Retaining Walls @ Zinfandel Trail Foothills Location: Picchettl Ranch #of vols: 7-10 Age: Adults Time: 9:30—2:00 Meet @: Picchetti Lot #3 6/21/03 Group: Preserve Partners (Sat) Project: Trail Restoration—Whittemore Gulch Trail Skyline Location: Purisima Creek #of vols: 12 Age: 14+ Time: 9:30—3:30 Meet @: Whittemore(North Ridge) Lot #4 6/28/03 Group: Preserve Partners (Sat) Project: Seed Collection+Hike w/Cindy Skyline Location: South Skyline #of vols: 8 Age: 14+ Time: 9:30—3:30 Meet @: Skyline Field Office #5 718/03 Group: Crew Leaders and Preserve Partners (Tues) Project: Seed Collection Skyline Location: South Skyline #of vols: 8 Age: Adult Time: 1:00 pm—5:00 pm Meet @: Skyline Field Office #6 7/19/03 Group: Preserve Partners (Sat) Project: Boundary Fence Construction Foothills Location: Sierra Azul—RDG #of vols: 12-15 Age: 14+ Time: 9:30—3:30 Meet @: Los Gatos Christian Church #7 7/19/03 Group: Community Impact (Sat) Project: Ranch-style Fence Construction Skyline Location: La Honda-Red Barn #of vols: 12 Age: 14+(All minors must be accompanied by adult) Time: 9:30—2:30 Meet @: Red Barn #8 8/2/03 Group: Preserve Partners (Sat) Project: Seed Processing Foothills Location: RSA Annex #of vols: 8 Age: Adult Time: 10:00—2:00 Meet @: RSA Permit Lot #9 8/16/03 Group: Community Impact (Sat) Project: Boundary Fence Construction Foothills Location: Sierra Azul—RDG #of vols: 12-15 Age: 14+(All minors must be accompanied by adult) Time: 9:30—2:30 Meet @: Los Gatos Christian Church #10 8/16/03 Group: Preserve Partners (Sat) Project: Ranch Style Fence Construction Skyline Location: La Honda-Red Barn #of vols: 12 Age: 14+ Time: 9:30—3:30 Meet @: Red Barn #11 8/23/03 Group: Sierra Singles (Sat) Project: Ranch Style Fence Construction Skyline Location: La Honda-Red Barn #of vols: 10-12 Age: Adult Time: 10:00—3:30 Meet @: Red Barn Regional ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT May 19, 2003 Ms. Andrea Espinoza,BRAC Environmental Coordinator Southwest Division Naval Facilities Engineering Command 1230 Columbia Street, Suite 1100 San Diego, CA 92101-8517 RE: District Comments—Eastern Diked Marsh Remedial Design and Implementation Work Plan Dear Ms. Espinoza: On behalf of the Midpeninsula Regional Open Space District(District),the following comments relative to the Remedial Design and Implementation Work Plan for the Eastern Diked Marsh are hereby submitted. Remedial Action Boundaries Removal of the upper foot of sediment would significantly reduce the contaminant concentrations and reduce PCBs and total DDT to nearly undetectable levels within the Eastern Diked Marsh. The proposed excavation limits include all of the marsh sediments that exceed Remedial Action Objective(RAO) levels but do not include potential contaminants at levels above proposed Preliminary Remedial Goals(PRGs) in tidal marsh areas outside of the proposed remediation limits. For example,based on analytical data, marsh sediments will be removed around sample site PCSC-54 and 56 to remediate elevated levels of zinc and PCBs(Work Plan Figure 3-1). Evaluation of the analytical data included in the Pre-construction Sampling Results Report reveals PCB levels of 165 micrograms per kilogram(µg/kg)at sampling site PCSC-53 and 157 µg/kg at site PCSC-57 immediately west of the proposed excavation limits. While these PCB concentrations are below 470 jig/kg RAOs, they exceed the 130 µg/kg limit for PRGs. As we suggested in our review of the Pre-Construction Sampling Results for Site25—Eastern Diked Marsh, the maps should outline potential remediation limits based on RAOs and proposed PRGs to determine how much of any area within Site 25 will remain above the proposed tidal marsh PRGs, if remediation is done to less stringent levels(RAOs). A small amount of additional remediation may achieve cleanup goals consistent with tidal marsh restoration. The District agrees that additional sampling should be done to fill in any data gaps because our previous review indicated remedial action boundaries were proposed based on poor lateral definition of contamination. This is particularly true for the area along the North Perimeter road in the vicinity of SSWL-19 and in the central and northern portions of the stormwater retention basin(Site25—Eastern Diked Marsh Remedial Design and Implementation Work Plan Figure 3-1). Samples were also collected less frequently in other portions of Site 25. Proposed Preliminary Remediation Goals The preliminary remediation goals proposed for tidal marsh restoration are assumed to be based on a risk assessment for avian and benthic receptors without explicit reference in the document to whether or not the avian receptors are piscivorous birds or if other aquatic or marine organisms, such as fish. were identified as target receptors. An ecological risk assessment using piscivorous birds and marine fish as target receptors would need to be evaluated in order to definitively determine if the preliminary remediation goals for tidal restoration are adequate to protect such biological resources. We would also hope that such a risk assessment would include some comparable data on exposure or uptake limits of Chemical of Concerns(COCs)and their potential effect on piscivorous birds and fish as documented in the literature. 330 Distel Circle ® Los Altos, CA 94022-1404 * Phone: 650-691-1200 Fax: 650-691-0485 * E-mail: mrosdnopenspace.org * Web site: www,openspace.org " n ! CIKPEEeT Board of Directors: Pete Siemens,Mary C. Davey,Jed Cyr,Deane Little,Nonette Hanko, Larry Hassett, Kenneth C. Nitz , General Manager: L.Craig Britton Residual Impacts to District Property Implementation of remediation according to the proposed RAOs for the Eastern Diked Marsh appears to require"(a)dditional cleanup...if land use was to change in the future or if fish became present at the site" (Pre-construction Sampling Report, Page 1-3). Under the proposed work plan, Eastern Diked Marsh acreage would be cleaned up to levels below RAOs but above proposed PRGs and therefore we believe it could still impact future wetlands. Remediation plans for all of Site 25 including the Eastern Diked Marsh should consider the risks to receptors under future tidal wetlands use scenarios since regional planning includes wetlands restoration rather than the proposed continuation as a stormwater management basin. This consideration is important because there appears to be a potential pathway for contaminants from the Eastern Diked Marsh to the rest of Site 25 ("From the settling basin, water flows overland northward through the Eastern Diked Marsh to the Stormwater Retention Basin where it remains until it evaporates."Remediation Work Plan page 2-1). The additional acreage and effort to remediate all of Site 25 to levels appropriate for saltwater tidal marsh restoration do not appear to be substantial. Based on data collected to date, the expansion of the removal action would be slight and would result in a significant reduction of the overall impact on future use. Remediation Activities Remediation activities presented in the Remediation Work Plan appear to appropriately achieve the stated goals. However,the confirmation sampling is limited to side wall sample excluding the floor of the excavation"in accordance with previous agreements reached during the Feasibility Study process (TtEML 1999)"(Remediation Work Plan page 6-6). Since, (a) some data presented in the Pre- Construction Sampling Results report(issued after these"agreements")indicated that contamination above RAOs extended to 12"and, (b) some additional sampling will be performed and results are unknown at this time,the District requests that in areas where the 12"sample exceeds RAOs, vertical confirmation samples be collected and analyzed to assure that RAOs are met. Vegetation Restoration The District understands that the Scope of Work defined for the Eastern Diked Marsh includes a vegetation restoration component once all earthwork is completed. Given the multiple efforts along the fringes of the San Francisco Bay to restore natural environments and control exotic invasive vegetation, the District recommends that the new plantings for the Eastern Diked Marsh be restricted to only locally native vegetation and the vegetation restoration component also include the removal of invasive exotic vegetation. If both recommended actions are not implemented,the disturbed area may actually promote the growth and spread of invasive vegetation, such as Spartina alterniflora (smooth cordgrass); these invasives are known to out-compete and eventually replace native vegetation which local wildlife are dependent upon. Use of Straw Bales as Erosion Contron The District recommends that all straw bales and straw mulch purchased for the remediation and restoration of the Eastern Diked Marsh be composed of certified weed-free material to prevent the inadvertent introduction of weeds and exotic seeds at the work site. Environmental Resource Protection and Mitigation Under Section 6.0, Environmental Resource Protection and Mitigation,the report discusses various potential impact pathways including noise and air quality. Please include a discussion on impacts due to ground vibration. Given the locally significant burrowing owl habitat on Moffett, it is prudent to also consider potential impacts to wildlife due to ground vibration. Summary of Recommendations 1. Additional samples should be collected and analyzed where concentrations above RAOs or proposed PRGs are poorly defined. 2. An ecological risk assessment should be completed(or reference of one should be made)to substantiate the proposed PRGs. The District expects the risk assessment to identify the potential risk to piscivorous birds and marine fish and provide an assessment of the potential bioaccumulation of chemicals of concern,particularly total DDT. 3. Proposed remediation boundaries should define both the RAO limits and proposed(or revised) tidal marsh PRGs to determine the additional amount of remediation required to achieve cleanup to more stringent requirements for tidal marsh restoration. 4. Any proposed PRG for zinc should be adjusted for solubility, similar to the RAOs. 5. In areas where 12"bgs samples are above RAOs, vertical confirmation sampling should be performed. 6. Plant locally native vegetation and remove exotic vegetation as part of the Vegetation Restoration component of the project. 7. Use certified weed-free straw material throughout the project. 8. Discuss potential impacts to wildlife,if any, due to project-related ground vibration disturbance. Thank you for your consideration of our comments regarding this important project. If you have any questions,please contact Ana Ruiz,Open Space Planner, at(650)691-1200. Sincerely, L. Craig 13fitton, General Manager LCB:ar:dms cc: MROSD Board of Directors Mr. Scott Gromko,Remedial Project Manager Ms.Lida Tan,U.S. Environmental Protection Agency Regional pen ce lay 20, 2003 �.. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT W. Jonathan Jarvis, Regional Director Pacific West Region g g National Park Service 1111 Jackson Street, Suite 700 Oakland, CA 946074816 Re: Pigeon Point Light Station Letter of Support J California State Parks Application Dear Mr. Jarvis: Midpeninsula Regional Open Space District wishes to express its support for California State Parks' application to be granted ownership of the Pigeon Point Light Station. The District is a public agency that has preserved almost 50,000 acres of diverse open space and manages 26 open space preserves. The District permanently protects wildlife habitat, watershed, and a variety of ecosystems, restores damaged natural resources, and provides trail improvements for passive recreational use by the public. California State Parks has managed the site for the past eight years and has worked closely with the local community to ensure its preservation and interpretation. Under State Parks' leadership, the Pigeon Point Light Station has become an important tourist attraction drawing almost 50,000 visitors annually. In addition, State Parks has worked closely with American Youth Hostels International, Monterey Bay National Marine Sanctuary, and the San Mateo Coast National History Association to ensure that high quality educational programs are provided to school children within the region. California State Parks has clearly proven itself to be a worthy steward of the Pigeon Point Light Station. Awarding full jurisdiction to State Parks will enable the pursuit of funds and other resources needed for the Light Station's complete restoration; ensure the preservation, enhancement and interpretation of the site's unique historic and natural resources; and allow the broader community to continue playing an active role in its future. The Pigeon Point Light Station is a great source of community pride and a fragile historic resource. We strongly urge National Parks Service and its process partners to support California State Parks' application for the transfer of ownership. Si cerely, L. Craig Britton General Manager LCB:lz cc: Laura Svendsgaard, POST Consultant MROSD Board of Directors 330 Distel Circle - Los Altos, CA 94022-1404 Phone: 650-691-1200 Fax: 650-691-0485 * E-mail: mrosd@openspace.org Web site: www.openspaee.org Board of Directors: Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko, Larry Hassett, Kenneth C. Nitz * Genera(Manager: L.Craig Britton 5-21-03; 2:06PM;Town of Los Gatos ;408 399 5786 # 1/ 1 TOWN i%-J%Fr Los GATos CnIrcem 110 E.MAiN STPw OFFICE OF THE MAYOR AND TOWN COUNCIL P.O.Box 949 GA (408)354-6801—FAX: (408)399-5786 Los GATm,CA 95031 Sandy Decker,Mayor Steve Glickman,rive Mayor Dime McNutt,Council Member Joe Pir2ynskr,Council Member Mike Wasserman,Council Member May 20,2003 FAX MAIL ORIGINAL TO FOLLOW Honorable Pete Siemens Mid-Peninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022-1404 Re: Vic Collord/Naming of Local Geological Feature or Trail Dear Board Member Siemens: The purpose of this letter is to request that the Mid-Peninsula Regional Open Space District consider naming a local geological feature or trail after Mr. Vic Collord,a Los Gatos resident and former member of the Los Gatos Trails and Bikeways Committee. Mr. Collord is known for his open space and trails advocacy,and as referenced above,was a member of the Los Gatos Trails and Bikeways Committee from 1991-2002. In this capacity,Mr. Collord unselfishly contributed his time and energies to the community and local Los Gatos trails. Mr. Collord also played a key role in clearing trails and pathways on the Los Gatos Creek Trail. The Town of Los Gatos appreciates your consideration of this request. We hope that the District recognizes the value of Mr. Collord's community contributions and considers naming a local geologic feature or trail in his honor. Sincerely, NDY E OR Mayor cc: Town Council Debra Figone, Town Manager L. Craig Britton,Mid-Peninsula Regional Open Space District General Manager IxcoRpoRATEv A uGusT 10,1887 NO W Regional Open ice 1 w MIDPENINSULA REGIONAL OPEN SPACE DISTRICT May 22, 2003 City of Palo Alto Open Space and Sciences Atm. Superintendent Greg Betts C/O Junior Museum 1451 Middlefield RD. Palo Alto, CA 94301-3351 Dear Greg, I wanted to thank you and your staff for your assistance with some recent projects, and to specifically recognize the work done by Senior Ranger Daren Anderson. On Wednesday May 14, seven members of our field staff attended a Vector Control training provided by Santa Clara County staff, and hosted by your agency. Attendance of our staff was coordinated by Daren. On Saturday May 17 Daren provided logistical support to a volunteer clean up day on our Ravenswood Open Space Preserve in East Palo Alto. Our staff reported that Daren was very courteous, knowledgeable, and a real pleasure to work with. I also wanted to thank you for your support in dealing with our mutual concerns about permit compliance issues. Over the last few years a very close working relationship has developed between our two agencies. This mutually beneficial relationship assists in the accomplishment of our common goals. I wanted to thank you for your support and assistance on projects, and for the work which you have done to foster this special relationship. Please feel free to contact me, or Gordon Baillie if there is anything we can do to help return the assistance you have provided to us. S'ncerel ohn A. Maciel (.,,Operations Manager C.C.: L. Craig Britton, MROSD—General Manager John Escobar, MROSD—Assistant General Manager Dan Williams, City of Palo Alto -Director, Recreation—Open Space & Sciences 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-mail: mrosd@openspace.org Web site: www.openspace.org Board of Directors: Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko, Larry Hassett, Kenneth C. Nitz • General Manager:L.Craig Britton Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date. May 28, 2003 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650.691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org INTEROFFICE MEMORANDUM May 22, 2003 TO: L. Craig Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month April Year 2003 VIOLATIONS CITES TOTALS CRIMES TOTALS Bicycles False Information I Closed area 2 7 Resisting Peace Officer 11 Speed 5 8 Poaching I Helmet 4 12 Dangerous devices I Night-riding 1 2 Dogs ACCIDENTS/INCIDENTS Prohibited area 0 1 Bicycle accident I Off-leash 8 12 Equestrian accident 0 Off-road vehicles 0 3 Hiking/running accident I Closed area 0 0 Other first aid I After hours 5 7 Search & Rescue I Fishing 3 3 Vehicle accident 0 Vandalism 0 3 LZ air evacuation I Parking 16 17 Fire 0 Parking after hours 8 15 Dumping/littering 0 2 ENFORCEMENT Campfires 0 0 Parking citations 24 Camping I I Other citations 29 Weapons Written warnings 32 Actual contact 0 1 Arrests 0 Report only 0 0 Police assistance 4 Evidence of 0 0 Collecting plants 0 3 MUTUAL AID Exhib speed/lot damage 0 2 Accident I Nuisance dog/cow attack 0 1 Law enforcement 0 Group w/out permit 0 1 Landing zone off-site I Group w/alcohol & torches 0 1 Search & Rescue 0 Suspicious person 0 2 Medical aid SUMMARY OF SIGNIFICANT INCIDENTS 12 B. Malone stopped a man for littering in Ravenswood OSP. Three men associated with the first person refused to obey commands to stop, and fled in a vehicle, leaving the first man behind. The initial violator said he was given a ride by one of the others, and did not know why they had come to the preserve. EPA PD was called, but was not able to locate the vehicle. The man who was initially stopped was warned for littering and released. 12 A visitor reported two minibikes in Fremont Older. C. Barresi observed them in the preserve, but was unable to stop them. K. Miller stopped two individuals,who matched the description, on a nearby public road. The individuals said they rode on dirt roads but not on District lands. B. Malone warned them against riding in the preserve. 16 A woman carrying two large hammers with knives attached was observed in Picchetti by C. Sparks Hart. T. Lausten and Deputy Mercado made contact with the woman. Deputy Mercado took possession of the weapons and dismantled them. She was warned about carrying dangerous devices and released. She stated that she carried the hammers and knives because she"likes to work out." On previous contacts she informed witnesses that she called the weapons her"snake rakes"because she kills snakes with them. K. Miller, T. Lausten, S.C. County Ranger Burgess, and Santa Clara County deputies responded. 16 The pig trapper hired by the District reported that a pig had been stolen from a trap on the Big Dipper property. Investigation revealed blood and entrails dropped on a route that led toward Alpine Road. 19 An unpermitted group running event occurred in Los Trancos, Skyline Ridge and Monte Bello preserves. Staff believes that the group may have been the Hash House Harriers, a group that uses flour to mark the ground, and that advertises an outdoor running game which involves consuming large amounts of alcoholic beverages. J. Lloyd saw several adult males carrying coolers into the Horseshoe Pond area of Skyline Ridge. The group's website depicted a post-event description that resembles the Skyline preserves. 20 District rangers were requested to respond to a report of two missing children at Picchetti. The children were missing for more than two hours before assistance was requested. After a hasty search the children were found safely within the preserve. C. Sparks Hart, T. Lausten, three County Rangers and four Santa Clara County deputies responded. 22 Two Santa Clara County deputies made contact with a distraught visitor in Rancho County Park. The visitor was from Tennessee and was involved in divorce proceedings. She was taken into custody for a 72-hour psychiatric evaluation. C. Sparks Hart. 22 A fraternity group from Stanford University attempted to stage a"hazing" event in Monte Bello. K. Hart gave advance warning to field staff about a permit which had been issued to the group. Rangers intercepted a group of about 35 young adult males at the main parking lot. The group's intent was to go down Canyon Trail with 4 to 5 blindfolded participants, drink several large jugs of wine, light a fire and tiki torches, and carry out an initiation ritual. After several attempts by the group members to convince the ranger to allow them to carry out their ritual, the group was asked to leave g m' g p the preserve by B. Downing. 24 B. Malone attempted to contact five after-hours visitors at Mora water tank in Rancho San Antonio. They all fled. Later R. Miller stopped and cited two of them. The other three eventually presented themselves after repeated demands to come out and being warned of the consequences of not coming out. All five were cited for after-hours use and warned for resisting a peace officer. 24 Two loose dogs attacked the cow at Deer Hollow Farm. M. Gilman yelled at the dogs and chased them away. The cow sustained bite wounds to the head, neck, flank, hind, tail, and udders, per J. Smith. The dogs matched the description of dogs that B. Malone had located, confined, and returned to the owner in the past. Santa Clara County Animal Control was contacted,provided the information, and is investigating the event. 25 R. Carlson observed multiple, deep, wide ruts in a circular pattern in the Monte Bello parking lot. It rained on May 25 and the lot surface was highly saturated. It appears that a motor vehicle spinning "donuts," caused this extensive damage. 27 Rangers observed an individual riding a mini-motocross motorcycle on Anniversary Trail in Windy Hill. The driver passed J. Lloyd at a high rate of speed and refused to stop at his command. C. Barresi, J. Lloyd and T. Lausten pursued at a safe speed but the driver was able to leave before rangers could overtake him. Witnesses reported that the minibike had been off trail. 29 Due to the recent history with the Hash House Harrier group noted above, staff were watchful for similar types of events. As a result, rangers arrived at lower Windy Hill before the advertised start of an event, notified a San Mateo County sheriff's officer, and staged inside Windy Hill, awaiting possible contact with the group. The sheriff's officer entered the Portola Valley Community Center parking lot where the Harriers were staging and made them aware of his presence. The deputy later reported that the group had been drinking an unidentified beverage in the lot, and flour markings were found at the preserve parking lot off of Portola Road. No runners were seen in the preserve. April Vandalism 2 A sign and hardware were stolen in Sierra Azul. 25 Graffiti was found on a wood fence at St. Joseph's Hill. 26 A sign was pulled out of the ground at Bear Creek Redwoods. Regional Open ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT May 23, 2003 Mr.James Fiedler Deputy Operating Officer Santa Clara Valley Water District 5750 Almaden Expressway San Jose,CA 95 1 1 8-3614 Dear Mr. Fiedler; We enjoyed meeting with you on May 7, 2003, and appreciate the information that you and your staff provided about the Santa Clara Valley Water District(SCVWD)and the current programs that might be of interest to us. The Midpeninsula Regional Open Space District(MROSD), located on the San Francisco Peninsula, owns and manages approximately 50,000 acres of land in 26 open space preserves. The preserves are generally kept in a natural condition in order to protect their ecological integrity and habitat, and are developed with only those amenities needed for low-intensity recreation, such as signed trails for hiking, bicycling, and equestrian use (also some restrooms,gravel parking areas,and an occasional bench or picnic table).The largest of our preserves, Sierra Azul Open Space Preserve encompasses more than 15,000 acres. This preserve is located in the Santa Cruz Mountains south of Los Gatos,and contains a rich diversity of habitats,resources,and low-intensity recreational opportunities. Although known for its chaparral-covered slopes, Sierra Azul has pockets of serpentine grasslands,bay and blue oak woodlands, and lush riparian corridors, including the headwaters of Guadalupe and Los Gatos Creeks. Horne to deer, bobcat, coyote,and the federally threatened red-legged frog,the preserve also provides exceptional habitat for the elusive and far-ranging mountain lion. It has the beauty and ruggedness of an unspoiled wilderness and attracts visitors seeking a more vigorous hiking,biking, or equestrian experience. Sierra Azul Open Space Preserve does not currently have a master plan, although much planning has been done over the last 20 years. MROSD will begin a master plan for the Sierra Azul Open Space Preserve later this year. The master plan will be a broad policy document that defines the desired future of the preserve, outlines goals, directs preserve management,and outlines public access opportunities. In its complete form,the master plan will contain: • An inventory of significant natural, cultural,aesthetic, and recreational values and resources. So far, in work to date, we have identified 5 earthquake faults, 472 landslides, special status wildlife species, archaeological sites, significant hydrological resources, and 63 plant communities. This information is catalogued in GIS,providing the spatial analysis tools to bring data together at various scales and format for map display. • A prioritized long-range framework for future resource management,recreational trails,and low- intensity recreation related facilities. 330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org s ' : LOaaEEs, Board of Directors:Pete Siemens,Mary C. Davey,led Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz• General Manager:L.Craig Britton • Implementation plans to guide future detailed land management activities to be undertaken aken on short- and long-term basis,including: • Analysis of geologic constraints and current road(and trail) systems to help identify opportunities for reducing sedimentation and improving stream and creek crossings. • Identification of disturbed areas and invasive exotic plant species for future mitigation and resource restoration. As a follow up to our meeting, we would like to formally request a financial contribution by SCVWD of $50,000 toward this master plan process. The benefits to SCVWD of sponsoring this master planning effort would include: • Association with a project that will result in the identification of approximately 23 miles of new public trails, including the upper Los Gatos Creek Trail and southernmost segment of the Bay Area Ridge Trail, • Opportunities for sharing natural resource data that could be incorporated into the SCVWD Habitat Conservation Plan, • Direct availability of mitigation sites for upcoming SCVWD projects, including stream bank and riparian forest restoration, fish barrier removal, culvert removal, and water quality improvement sites. • Assure that SCVWD is a partner in this process, as well as a stakeholder. We have considered approaching SCVWD regarding this project through your new trail grant program, however our current need is for overall land planning assistance. In future years, we would be most interested in expanded grant criteria that encompass trails planning as well as trail construction activities. Thank you for consideration of this request. Please find enclosed our Regional Open Space Study and Sierra Azul Open Space Preserve brochure map for your use. If you have any questions,please feel free to contact Sandy Sommer, Senior Planner at 650-691-1200 or via email at ssommer(o),opens ap ce.org. Sincerely, K L. Craig Britton General Manager LCB:sgs Enclosures cc: MROSD Board of Directors FROM PETER DREKMEIER FAX NO. : 650-223-3333 May. 23 2003 05:37PM P1 STANFORD OPEN .SPAi' ALLIANCE P.O. Slur 19742 -Sta nfoM,CA 94309-(650)223 3333 - ~30-011kW&OM &lir 0005410"Ce-Org May 23,2003 Santa Clara County Board of Supervisors 70 W. Hedding Street,W Floor San Jose,CA 95110 n i Research Zoning Amendment. ld e RE.Stanford University open Space/Field e g Dear Supervisors. Thank you for the opportunity to comment on the Stanford University Open Space/Field Research Zoning Amendment. In general,we are pleased with the progress made to date, and appreciate the work of County staff and the Planning Commission. Following are a few suggestions for further improvement of the OS/F zoning language. We appreciate your consideration of these comments. Viewshed Protection We su port the County's methodology for identifying important viewsheds in the Stanford f oo through the use of a GLS Viewshed Analysis. However,we are disappointed that the Planning Commission's request to include the C-1 and S-1 trails in the Viewshed Analysis was not pursued. We propose the following language for inclusion in the zoning amendment; "When the location of the C-1 and S-1 trails on Stanford lands are determined,the GIS Viewshed Analysis shall be promptly amended to add the visual impact from these trails,including the added element of notable trail lookouts." Furthermore,we wood like to draw your attention to a potential flaw in the Viewshed Analysis. Currently,the aggregate viewshed map includes the highest viewshed value from any given corridor. However,some viewsheds are visible from more than one corridor,and this should be considered in the aggregate viewshed map. For example,if a viewshed receives a medium rating from two different corridors,it should be elevated to a medium-high rating in the aggregate viewshed map. We also are concerned that Stanford lands along Page Mill Road southwest of Foothill Expressway/Junipe o Serra Blvd.currently receive minimal protection under the Viewshed Analysis. Terns of thousands of commuters pass through this intersection every day,and it serves as an important transition point between the urbanized Stanford Industrial Park and the rural foothills. We encourage you to include measures to protect this area,perhaps by extending the Viewshed Analysis to include the stretch of Foothill Expressway between Page Mill Road and Arastradero Road. Another solution might be to combine viewshed points from both Page Mill Road and Foothill Expressway/Junipero Serra Blvd.to add weight to the viewsh P g Po ed protection aloe this important corridor. FROM PETER DREKME I ER FAX NO. 650--223-3333 Ma y. 23 2W3 05:38PM P2 Commercial Antennas We oppose commercial antennas in the Stanford Foothills. The Stanford Community Plan allows"Specialized facilities and installations that by their nature require a remote or natural setting,such as astronomical or other antennae installations or structures accessory to field study activities" (SCP,page 35). Commercial antennas are not accessory to field study activities and therefore do not fall into this category. ASA Review We are concerned that the Architectural and Site Approval (ASA)Committee,made up of four staff members and only one Planning Commissioner,may not provide adequate protection for sensitive areas of the foothills. For example,County staff recently allowed Stanford to undertake a multi-million dollar stormwater drainage project along Junipero Serra Blvd.,involving hundreds of cubic yards of soil excavation and installation of a 5-foot diameter pipe. Despite its location in a Special Conservation Area,there was no opportunity for public review and comment on the project. e A rather than the Planning Commission, on is to remain with the AS ti authority $ If discretionary ty we recommend that any decision made by the ASA be appealable to the Planning Commission and any fees be waived, Any development proposed in areas of medium-high or high visibility,or in sensitive habitats,should be automatically appealable to the Board of Supervisors. Habitat Protection We disappointed that planning staff did not follow a on the Planning Commissions �' pPo F g F suggestion that wildlife habitat be studied and rated in a manner similar to viewsheds. We that the z amendment in corporate the following language: propose "As official government-adopted studies of biological resources (flora and fauna)are e an important consideration in all land use completed,such studies shall b approvals P l and actions." Thank you for your consideration of these comments. Sincerely, Peter Drekmeier Executive Director cc: Tim Heffington,Santa Clara County Planner Steve Emslie,Palo Alto Planin Director Members of the Palo Alto City Council Members of the Palo Alto Planning Commission Craig Britton,General Manager,Mid-Peninsular Regional Open Space District George Mader,Portola Valley Planner 2