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Home My Public Portal AboutORD16104BILL NO. 2020-056 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. lb l D� AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL AGREEMENT WITH BURNS AND McDONNELL FOR THE PURPOSE OF PROVIDING CONSTRUCTION SERVICES ASSOCIATED WITH THE REPLACEMENT OF VARIOUS LIGHTING FIXTURES FOR THE JEFFERSON CITY MEMORIAL AIRPORT. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized to execute a supplemental agreement with Burns and McDonnell for the purpose of providing construction services associated with the replacement of various lighting fixtures for the Jefferson City Memorial Airport. Section 2. This agreement shall be substantially the same in form and content as Exhibit A attached hereto. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed:% ;?o Presiding Officer ATTEST: Approved: 2-( Mayor Carrie Tergin APPROVED AS TO FORM: City tt ey Airport Name: Project No.: County: EXHIBIT A Jefferson City Memorial Airport AIR 196-040B-1 Callaway County, Missouri AVIATION PROJECT CONSULTANT SUPPLEMENTAL AGREEMENT NO. 1 CONSTRUCTION SERVICES THIS SUPPLEMENTAL AGREEMENT NO. 1 for Construction Services is entered into by the City of Jefferson, Missouri (hereinafter, "Sponsor") and Burns & McDonnell Engineering Company, Inc. (hereinafter, "Consultant"). WITNESSETH: WHEREAS, the Sponsor and the Consultant entered into an Agreement on January 7th, 2020, to accomplish a project at the Jefferson City Memorial Airport, (hereinafter, "Original Agreement"); and WHEREAS, the Sponsor and the Consultant now desire to enter into Supplemental Agreement No. 1 to otherwise complete, extend or continue the Original Agreement as provided herein. NOW, THEREFORE, in consideration of the mutual promises, covenants, and representations contained herein the parties agree as follows: (1) SCOPE OF SERVICES: (A) The Services to be provided by the Consultant under Supplemental Agreement No. 1 are additional services which are beyond the scope of services provided in the Original Agreement. These additional professional services are generally described and defined in Section (16) of the Original Agreement and Exhibit II -SA 1, which is attached hereto and incorporated herein by reference. (2) FEES AND PAYMENTS: (A) The Consultant shall be reimbursed in accordance with Section (8)(State) or (9)(Federal) of the Original Agreement. (B) The costs of Supplemental Agreement No. 1 shall be in addition to the cost of the Original Agreement. (C) The lump sum fee and maximum amount payable included in Section (8) of the Original Agreement are hereby modified to be cost plus fixed fee not to exceed as follows: Rev. 09/11/20 ORIGINAL AMOUNT SUPPLEMENTAL TOTAL AGREEMENT NO. 1 Lump Sum $54,350.00 $0.00 $54,350.00 Cost Plus a Fixed $0.00 $30,300.00 $30,300.00 Fee Not to Exceed Max. Fee Payable $54,350.00 $30,300.00 $84,650.00 (D) Estimated costs for the services in Supplemental Agreement No. 1 are defined in Exhibit IV -SA 1 and Exhibit V -SA 1, which are attached hereto and incorporated herein by reference. (3) PERIOD OF SERVICE: Exhibit VI, Performance Schedule, of the Original Agreement is hereby revised to include time for the performance of these additional services. The projected completion dates shown on Exhibit VI are now revised to include Table A, which includes time for performance of the services in Supplemental Agreement No. 1 and submittal of all deliverables. Item TABLE A SUPPLEMENTALAGREEMENT1 Estimated Duration Owner Notice-to-Proceed 1 Day: Approximately 60 calendar days prior to Date to Consultant Contractor Notice-to-Proceed Scope of Services Approximately 60 calendar days prior to Contractor Exhibit I lA-SA1 1.a-1.d Notice-to-Proceed Scope of Services Exhibit IIA-SA1 Approximately 18 calendar days after Contractor 1.e-1.k Notice-to-Proceed Except 1.k.iv Scope of Services To be coordinated between Sponsor and Consultant Exhibit IIA-SA1 but within 30 calendar days after Contractor reaches 1.k.iv substantial completion (4) DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS: (A) DBE Goal: The following DBE goal has been established for this Supplemental Agreement No. 1. The dollar value of services and related equipment, supplies, and materials used in furtherance thereof which is credited toward this goal will be based on the amount actually paid to DBE firms. The goal for the percentage of services to be awarded to DBE firms is 0.00°/o of the total Supplemental Agreement No. 1 dollar value. (B) DBE Participation Obtained by Consultant: The Consultant has obtained DBE participation, and agrees to use DBE firms to complete 0.00°/o of the total services to be performed under this Supplemental Agreement No. 1 by dollar value. The DBE firms which the Consultant shall use, and the type and dollar value of the services each DBE will perform, is as follows: 2 Rev. 09/11/20 CO NTRACT %OF DBE F IRM NAM E, STRE ET A ND TY PE OF DBE TOTAL $ VALUE $AMOUNT S UBCONTRACT COMPLETE M AILI NG SERVIC E OF TH E DBE T O APPLY $VALUE A DDDRESS SU BCO NTRACT TO TOTA L A PP LICABLE T O DBE GOAL TOTAL GOAL N/A N/A N/A N/A N/A (5 ) SUBCONSUL TANTS : (A) The Consultant agrees that except for those f irms and for those services listed below , there shall be no tran sfer of engineering servi ces performed under this Supplemental Agreement No . 1 without the written consent of the Sponsor. Sub letting , assignment, or transfer of the serv ices or any part thereof to any other corporation , partnership , or individual is expressly proh ibited . Any violat ion of th is clause will be deemed cause for termination of thi s Supplemental Agreement No . 1. Exception s (Subconsultant Information): FIRM NAME CO MPLE TE ADDRESS NATURE OF SERVICES N/A N/A N/A 3 Rev . 0911 1/20 .. (6) ORIGINAL AGREEMENT: Except as otherwise modified, amended, or supplemented by this Supplemental Agreement No. 1, the Original Agreement between the parties shall remain in full force and effect and the terms of the Original Agreement shall extend and apply to this Supplemental Agreement No. 1. IN WITNESS WHEREOF, the parties have entered into this Supplemental Agreement No. 1 on the date last written below . -l A Executed by the Consultant this /4 day of ,libtUYit/ , 2021. Executed by the Sponsor this ,2-1 day of ,f~ , 2021. CONSULTANT: SPONSOR: Burns & McDonnell Engineering City of Jefferson , Missouri ::mp~ By CJM;w~~ Title: Manager, Aviation Services Title: Mayor Carrie Tergin ATTEST: ATTEST: ·---------Title City Clerk Approved as to Form: ........-~ By ~{;2 _( _ . ..-/ Title Ci t(.Att:rney 4 Rev. 09/11/20 EXHIBIT II-SA1 SCOPE OF SERVICES 1. Construction Phase Services (Office) a. Prepare Issued for Construction (IFC) versions of the Construction Plans and Technical Specifications for use by the Sponsor. Sponsor shall issue compiled IFC documents to Contractor. b. Develop an abbreviated version of the Construction Observation Program (Non-Paving) in accordance with MoDOT requirements. c. Attend (virtually) the pre-construction conference. Maximum of two people from the Consultant's team will attend the conference virtually. d. Review shop drawings and material certification submittals as provided by the Contractor. Consultant assumes three submittals with two resubmittals for a not-to-exceed total of eight hours for this effort. e. Respond to field issues throughout the duration of the project. Consultant assumes a not-to-exceed total of 12 hours for this effort. f. Coordinate and review weekly test reports. Consultant assumes a not-to- exceed total of three hours for this effort. g. Assist Sponsor with coordination of change orders and supplemental agreements necessary for construction of the project. Consultant assumes a not-to-exceed total of eight hours for this effort. h. Internal project management and administration. Consultant assumes a not-to-exceed total of 18 hours for this effort. i. Attend, as needed, weekly progress conference calls with the Sponsor and Contractor. Consultant assumes a not-to-exceed total of three hours for this effort. j. Prepare and review final punch list for the project. k. Conduct periodic site visits at various intervals during the project as follows: i. Office Site Visit 1 : Start of Phase 1 -Includes a maximum of two Consultant team members. Consultant assumes a not-to-exceed total of 20 hours for this effort. ii. Office Site Visit 2 : Start of Phase 2 -Includes a maximum of one Consultant team member. Consultant assumes a not-to-exceed total of 10 hours for this effort. iii. Office Site Visit 3 : Start of Phase 3 -Includes a maximum of one Consultant team member. Consultant assumes a not-to-exceed total of 1 0 hours for this effort. iv. Office Site Visit 4 : As requested by Sponsor -Includes a maximum of two Consultant team members. Consultant assumes 5 Rev. 09/11120 a not-to-exceed total of 20 hours for this effort. v. Office Site Visit 5 : Final Walkthrough -Includes a maximum of two Consultant team members. Consultant assumes a not-to- exceed total of 16 hours for this effort. END SCOPE OF SERVICES 6 Rev. 09/11/20 EXHIBIT IV-SA1 DERIVATION OF CONSULTANT PROJECT COSTS (CONSTRUCTION) EXHIBIT V -SA 1 ENGINEERING CONSTRUCTION SERVICES-COST BREAKDOWN 7 Rev 0911 1/20 EXHI BIT IV· SAl SUMMARY DERIVATION OF CONSULTANT PROJECT COSTS SU MMARY OF COSTS Runway Lighting Repl ace men t Construction Pha se Services (18 Calendar Days) Jefferson City Memorial Airport BASIC & SPECIAL SERVICES September 3, 2020 1 Dl RECT SALARY COSTS TITLE HOURS RATE/HR COST($) Office Field Con tra ct Principal 1.00 s 75 .00 s 75 .00 s s Project Manager 69.00 s 50.00 s 3.45 0.00 s s Sr. Civil Eng. 12.00 s 46.00 s 552.00 s s Staff Civil Eng. 2.00 5 40.00 s 80.00 s s Sr. Electrical Eng. 27 .00 s 55.00 s 1,485 .00 s s . Staff Electrical Eng . 51.00 s 40.00 s 2,04 0.00 s s Sta ff Technician 8.00 s 32.00 s 256.00 s s Clerical 4.00 s 23.00 s 92.00 s s To tal Hour s 174.00 To tal Di rect Sa lary Costs s 8,030.00 s s 2 LABOR & GENERAL ADMINISTRATIVE OVERHEAD a. Percentage of Direct Salary Cost: (Office Rate) 219.39% s 17,617.02 b. Percen ta ge of Direct Salary Cost : (Field Rate) 219.39 % s 3 SUBTOTAL Summary of Items No. 1 ond No . 2 (o,b,c): s 25,647.02 s s . 4 PR OF IT/FIXED FEE: Percen tage: 10.00% s 2,564.70 s s 5 SUBTOTA L Summary of Items No. 1, No. 2 & No. 4 : $ 28,211.72 s s 6 OUT OF POCKET EXPENSE S OFFICE & FIELD No. of Uni ts Units Cost/Unit Travel : Mileage 1,650.00 Miles s 0.575 s 948.75 Food : Per Diem 8.00 Pe r Day s 55 .00 s 440.00 Lodging: Per Diem (incl. taxes) 0.00 Pe r Day s 96.00 s Prin ting. Shipping & Misc. s 699.53 Subtotal $ 2,088.28 s . s FIELD No. of Units Units Cos t /Unit Travel : Mileage 0.00 Miles s 0.57 5 I s s Foo d: Per Diem 0.00 Per Day s 55.00 $ s Lodging: Per Diem (incl . t axes) 0.00 Per Day s 96.00 s s Printing, Ship pin g & Misc. s s Sub total s s s Summary of Out of Pocket Expenses: s 2,088.28 s s 7 SUBCONSULTANTS N/A s s s Subtotal s . s $ 8 MAXIMU M TOTAL FEE Subtotal s 30,300.00 s $ I TOTAL (N ot t o Exceed) I s 30,300.00 EXH IB IT IV· SAl SUMMARY EXHIBITV ·SAl SUMMARY DERIVATION OF CONSULTANT PROJECT COSTS SUMMARY OF COSTS Runway Lighting Replacement Construction Phase Services ( 18 Calendar Days) Jefferson City Memorial Airport BASIC & SPECIAL SERVICES September 3, 2020 -----------------------------------------------~-------~~:~~~~~-----r-·:~~;:;---T~:~~~=-:~~~r-:~~-:~~~::~---l~~-~~:~:a-;r-;.~;i'~~~:~r-~--!~~-----I---:~:~=~·---r·-------:~~~-:~~:------- ------c;;o;s""".--• ....--------l·----------.,.;: •• ts--~;~l.--.... ,:odr--------,;;o:s; -.------;;~:;>:h----~-~-r.t._:--;;:-,...------;o:;r;-L--------------------~~~~=~~~~~~]~~I9.]g~~~~=~~~=~~~]=~~~~~~=~~~~~=~=~=-~~~~~~=~==~-~=~=~~=~~~:~:----=~==::=~~~~~=---~=~~~~~=~==--=:=:=:~~:=:~---~=~=~=~=~---===~=~~~=~~--~=~~~=~==~=~~~~=~~~~~~ I, l.~~~~~t _ _____lQ_I_~~-~~ ~----~1--~~B_1 ___ _1~1-~~-l~ _:_:~~~~~-:_ ---~~!.::fr _____ 2l~~..;Q~_ts --------~63.~Q..ti_!bg_Q.:!~.L~. 1,93~~~---------~81.06 S -~~?2!±~_!..167.:.U_.t~--~.:.~.'? s 3~~~-~------2,088.2~- PART A SUBTOTAL $ 30,300.00 .......... _ .. ___________________ _._ ... ___ ._ _____ ..,_..,___ ------------·-······-··--.. -............... ____________ ... _.__ ....... ---·-'"''"''"''"'_'"' __________________ ., ____ _._.__ ...... _. ______ .... ______________________________ ... ___ ........ _ ... _____ .... _______ .... __ ~-~]·~~~-~---1 ~-~-I~-~~-~-l--J~--~--~--~,~~L~,~~ , CONTRACT) ! ! 1 1-------------···-·····l------·-·..Q:.Q. ·····--·---~9.. ··-····--__I?:.Q.. ------·-···--9~+--·----·---Q:~ ----------_!?:!!_ ···-····-··f!_.O ·····-·-····.Q:9 -~-----···--------·-····--I2!!!!_: __ 1_! ______ "--i_!__ ___ _:__t___, __ ~----'-s -----"--L~-----'--L _ _:_ __ !____:__ -~----'-j_L _________ __: __ _ PART B SUBTOTAL i $ -------·------------------~ ------·----~-------------------------····---------------------·-------------~~~~~=~~~~;;·&~~~~~f~==~~-t-~---~--~~;3oo:o~~--~~~~~==~~=~~~==~~~~=~=~~~=~=~~~=~~~=~=~~~~~~=~~=~~~~==~=~=~~~=~=~~~~==~~==~~~=~~~~=~=~~~~=~~~=~=~~~~~~=~=~=~~~=~~~~~ (1) Mileage, Motel & Meals (2) Equipment, Materials & Supplies (3) Computer Services (4) Vendor Services (5) MisceDaneous II Note: Subconsultant Costs (as used) are identified as a Special Services Task. EXHIBIT V ·SAl SUMMARY