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Home My Public Portal About20031008 - Agendas Packet - Board of Directors (BOD) - 03-22 Regional Open Sj -e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (:ELEBRA'1-1N(; 10 YEARS OF OPEN SPACE PRESERVATION Meeting 03-22 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 7:30 p.m. Wednesday, October 8,2003 330 Distel Circle Los Altos, California AGENDA* 7:30* ROLL CALL ORAL COMMUNICATIONS -Public ADOPTION OF AGENDA-N.Hanko ADOPTION OF CONSENT CALENDAR-N.Hanko ADOPTION OFMINUTES August 27, 2003 • September 24, 2003 WRITTEN COMMUNICATIONS BOARD BUSINESS 7:40* 1 Community Programs Annual Informational Report;Review and Comment on Community Programs 2003 Information Report;No Formal Board Action is Required-C. Oosterman 8:00* 2 Authorization to Award Contract for Construction of the Foothills Field Office Maintenance Shop Building Replacement at Rancho San Antonio Open Space Preserve;Authorize the General Manager to Enter into Contract with HRB Construction,Inc. of San Jose for the Sum of$710,798 for the Construction of the Replacement Foothills Field Office Maintenance Shop Building and Associated Items;Authorize a Contingency Amount of Up to$28,432,or 4%of the Contract Amount, For a Total Contract Amount Not to Exceed$739,230-S. Schur 8:10* 3 Award of Contract for the Removal of Lead Based Paint and Repainting of Buildings at Skyline Ridge Open Space Preserve; Authorize the General Manager to Enter into a Contract with Diamond Painting Company of Suisun for the Base Bid Amount of$39,999,Plus Authorize a Contingency Amount of $4,000 for a Total Contract Amount Not to Exceed$43,999 for the Scraping and Removal of Loose Lead Based Paint from the Existing Shop Building, Stable Building, and Two Out Buildings,and the Re-Painting of Buildings at the Skyline Field Office -S.Welaratna 4 Annual Seasonal Trail Closures Informational Report;Review the Proposed Trail Closures;No Formal Board Action is Required-G.Baillie 330 Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton Meeting 03-22 Page 2 5 Call Public Hearings Pursuant to Government Code Section 6586.5 on the Proposed 2004 Revenue Bonds Financing by the Midpeninsula Regional Open Space District Financing Authority and the Significant Public Benefit Thereof, Adopt the Attached Resolutions Calling Public Hearings for the Purpose of Receiving Comment on the Proposed 2004 Revenue Bond Financing by the Midpeninsula Regional Open Space District Financing Authority and the Public Benefit Thereof—C. Britton 6 Authorization to Increase the Contract with Shoreline Printing for Printing Services for the Remainder of Fiscal Year 2003-2004;Authorize the General Manager to Enter Into an Amendment to the Contract with Shoreline Printing of Mountain View for an Additional Amount Not to Exceed$13,800 for Printing Services for the Remainder of Fiscal Year 2003-2004—K.Webb 7 Authorization to Amend Contract with Western Press and Mail;Authorize the General Manager to Enter Into an Amendment to the Contract with Western Press and Mail in an Amount Not to Exceed an Additional$11,500 for Mailing Services for the Remainder of Fiscal Year 2003-2004—S.T'hielfoldt 8 Approval of Adoption of Resolution to Amend Section 2.60 of the District's Rules of Procedure Regarding Certificates of Acceptance and Acquisition of Interests in Low-Value Real Property by the General Manager;Adopt the Attached Resolution Amending the District's Rules of Procedures, Section 2.60,Certificates of Acceptance and Acquisition of Interests in Low-Value Real Property by the General Manager—C.Britton 8:20* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. REVISED CLAIMS 8:40* Awoup.NmENT Times are estimated and items may appear earlier or later than listed.Agenda is subject to change of order. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. All items on the consent calendar may be approved without discussion by one motion Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT,IF YOU NEED ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. Regional Open S1 --e I,I NIIDPENINSULA REGIONAL OPEN SPACE DISTRICT in Meet g 03-19 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS August 27, 2003 MINUTES I. ROLL CALL M. Davey called the Regular Meeting to order at 7:30 p.m. She announced that there had been no Closed Session at 7:00 p.m. Members Present: Jed Cyr, Mary Davey, Larry Hassett,Deane Little, and Pete Siemens Members Absent: Nonette Hanko i Staff Present: Craig Britton, Sally Thielfoldt, Cathy Woodbury, John Maciel, Lisa Zadek, and Mike Williams H. ORAL COMMUNICATIONS—There were none. III. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. L. Hassett seconded and the motion passed 6 to 0. IV. ADOPTION OF CONSENT CALENDAR Motion: J. Cyr moved that the Board adopt the Consent Calendar, including minutes of the July 23, 2003 Special and Regular Meetings;Agenda Item 4, Authorization to Amend Agreement with Cotton Shires & Associates for Geotechnical Engineering Services For the Federal Emergency Management Agency(FEMA)-Funded Old Page Mill Trail Repairs at Skyline Ridge Open Space Preserve, Authorize the General Mana er to Execute an Amendment to the Consultant Services Agreement with Cotton Shires& Associates of Los Gatos, for up to an Additional $5.000 Over the $25 000 Previously Authorized, to Cover Geotechnical Engineering, Services for Sufficient Hours of Construction Monitoring Work for the FEMA-Funded Old Page Mill Trail Repairs at Skyline Ridge Open Space Preserve, for a Total Sum Not to Exceed $30,000: Agenda i j30 ,e"' Orlin B,')RDcf mRE 'cR-: ,'tP SiP_t7;PY!5,tt�1 a!'y 1.7nVey,le"ICyY, GENERAL.MANAGER. L_ ". , a a ;zz e 01 4 t, L'ip .4 ;h r .. ., r ° ;t�, ,r�'_, f tt �.,K��,tar y Hasseh,Kerrncih C.N tz L.Craig Britton i Meeting 03-19 Page 2 Item 5, Approval of Salary Adjustment and Meritorious Pay Award for the General Manager and Approval of Amendment to General Manager's Employment Agreement; As a Result of the Board's Evaluation of the General Manager's Performance for the Period of March 10, 2002 Through March 9, 2003 and Compensation Review for the Position, the Ad Hoc Board Appointee Evaluation Committee Recommends a 5% Meritorious Pay Award Based on the General Manager's Performance and a 4% Cost of Living Salary Adjustment for Fiscal Year 2003-2004, Retroactive to March 9, 2003, Adopt the Resolution Amending the General Manager's Employment Agreement to Reflect an Adjusted Salary of$144,099.61 and a 5%Meritorious Pay Award Totaling$6,927.87, Agenda Item 6, Approval of Salary Adjustment and Meritorious Pay III Award for District General Counsel and Approval of Amendment to District General Counsel's Employment Agreement; As a Result of the Board's Evaluation of District General Counsel's Performance for Fiscal Year 2002-2003 the Ad Hoc Board Appointee Evaluation Committee Recommends a 5%Meritorious Pax Award Based on District General Counsel's Performance in Fiscal Year 2002-2003 and a 4% Cost of Living Increase for Fiscal Year 2003-2004, Retroactive to April 1, 2003, Adopt the Resolution Amending District General Counsel's Employment IIII Agreement to Reflect an Adjusted 2/3-time Salary of$89,562.39,a 5°l0 Meritorious Pay Award Totaling $4,305.88, an Adjustment in Vacation Hours from 120 Hours Annually to 140 Hours Annually, and Approving an Increase in the Position from 2/3-Time (67)to 4/5-Time (_80)Effective Upon the Date of Adoption of the Resolution, Agenda Item 7, Approval III of Salary Adjustment for the Controller and Approval of Amendment to Controller's Employment Agreement, As a Result of the Board's Evaluation of the Controller's Performance for the Period of April 1, 2002 through March 31, 2003, the Ad Hoc Board Appointee Evaluation Committee Recommends a Salary, m Increase 10% Per Annu Retroactive to April 1, 2003, Adopt the Resolution Amending the Controller's Employment Agreement to Reflect an Adjusted Salary of$16,500 Per Annum• Agenda Item 8� Approve Cancellation of the September 10� 200 3 � Regular Meeting of the Board of Directors and Revised Claims 03-15. L. Su g , Hassett seconded the motion. The motion passed 6 to 0. V. BOARD BUSINESS A. Agenda Item No. 1 —Authorization to Contract with Fenton Communications to Provide Communications and Public Affairs Services-, Authorize the General Manager to Contract with Fenton Communications to Provide Communications and Public Affairs Services in an Amount Not to Exceed $154,600, Which Includes $149,600 for Professional Services ($136,000 Plus a 10% Contjngencv Fee), and $5,000 for Expenses—(Report R-03-90). I I I i Meeting 03-19 Page 3 C. Britton reviewed the staff report. He, S. Jensen, and C. Woodbury interviewed five firms. He talked about what their services would include. C. Britton said the firm would do a"not to exceed" contract and the firm would bill the District on an hourly basis for their efforts. He said staff told the contractor the time period would be through April 2004. Staff has already been working on clearing up misinformation about the annexation project. Staff is also attempting to work with the La Honda School District as well as trying to work with San Mateo County on fire service issues. C. Britton said Kindel Laurier will be helping with the Public Affairs Department with the press and in getting back to the three communities that have not yet passed resolutions of support. She will be a contract staff person. Motion: L. Hassett moved that the Board authorize the General Manager to contract with Fenton Communications to provide communications and public affairs services in an amount not to exceed $154,600, which includes $149,600 for professional services ($136,000 plus a 10 percent contingency fee), and $5,000 for expenses. J. Cyr seconded the motion. Discussion: K. Nitz said he would like to have the Coastal Ad Hoc Committee meet with Fenton Corp. C. Britton said Fenton would meet with the Committee in about three weeks. Vote: The motion passed 6 to 0. B. Agenda Item No. 2 - Approval of Communications Site Lease Amendment and Exercise of Option with Association for Continuing,Education (ACE)Black Mountain, Rancho San Antonio Open Space Preserve;Determine that the Recommended Action is Not a Project for Purposes of the California Environmental Quality Act(CEQA) as Set Forth in this Report, Authorize the President of the Board of Directors to Execute a Communications Site Lease Amendment and Exercise of Option with the Association for Continuing Education(ACE), a Non-Profit California Corporation, for the Facility on Black Mountain Rancho San Antonio Open Space Preserve—(Report R-03-84). M. Williams presented the staff report. The amendment would allow the District to increase tenant rent and collect a percentage of the sub-tenant's rent. He explained how the sub-tenant lease worked. He said the District's communications leases would bring in roughly $250,000 for the year, one-third of all the property management income. I Motion: K. Nitz moved that the Board determine that the recommended action is not a project for purposes of the California Environmental Quality Act (CEQA) as set forth in the staff report; and authorize the President of the Board of Directors to execute a Meeting 03-19 Page 4 Communications Site Lease Amendment and Exercise of Option with the Association for continuing Education(ACE), a non-profit California corporation, for the facility on Black Mountain, Rancho San Antonio Open Space Preserve. P. Siemens seconded the motion. Discussion: M. Williams explained the reason for the smaller dollar amount than the Pulgas Ridge lease. He said that there was a better line of sight on the PG&E sites at Pulgas Ridge, so the District gets a higher market rent. He added that there might be similar sites that overlook Los Altos. L. Hassett said he thought Board policy was that the District is not encouraging new towers, only interested in facilitating antennas where there are existing towers. M. Williams said the antenna leases are consolidated to only one ridge. Vote: The motion passed 6 to 0. C. Agenda Item No. 3 - Authorization to Solicit Bids for the Removal of Lead li Based Paint and Repainting Four Buildings at Skyline Ridge Open Space Preserve, Authorize Staff to Solicit Bids for the Scraping, and Removal of Loose Lead Based Paint from the Existing Shop Building, Stable Building and Two Out Buildings at the Skyline Field Office Located at Skyline Ridge Open Space Preserve— (Report R-03-85). C. Woodbury was available to answer questions. She said four buildings have the lead paint. The buildings will be painted with the encapsulation product similar to that used on the ba g h r barn. The consultant will test the soil surrounding the buildings for lead content. C. Britton said the shopbuilding would not need to be replaced in the near future, g P but probably would need to be down the road. J. Maciel said the building will be good for 22-5 years and will be evaluated at that later time. C. Britton said the buildings are old and nice looking buildings, and while not historic, he thought the structures should remain. P. Siemens Motion. P i mens moved that the Board authorize staff to solicit c t bi ds for the scraping and removal of loose lead based paint from the existing shop building, stable building and two out buildings at the Skyline Field Office located at Skyline Ridge Open Space Preserve. J. Cyr seconded the motion. The motion passed 6 to 0. VI. INFORMATIONAL REPORTS K. Nitz: 1. He worked the Palo Alto Art and Wine Festival on Sunday morning. 2. He gave S. Thielfoldt a NCHRA Annual Conference brochure. i Meeting 03-19 Page 5 vacation D. Little talked about his v ac on the e Canadian coast. I Cyr: 1. He went to W. Phillips' retirement parry. 2. He attended the trail opening at the GGNRA Watershed. He talked about the hike he went on. Docent led hikes and trail rides are available for up to 20 people. 3. He went to the Palo Alto Art and Wine Festival on Saturday. 4. He showed an article on the salt ponds from the San Jose Mercury. 5. He attended the staff appreciation day event for the first time. He talked about the event and had enjoyed the presentations. L. Hassett reported that he and C. Woodbury went to the Menlo Park City council meeting, and he thought C. Woodbury's presentation was great. He talked about the votes taken and said that the Council did not pass the resolution of support. C. Britton said staff would follow up with Menlo Park. M. Davey handed out books on touring the coast("The Coast Time Forgot"). C. Britton: 1. He talked about Supervisor Jerry Hill's tour of the Skyline area. 2. Iris Gallagher and Howard Jones of LAFCo went on a coastal tour with he and C. Woodbury. He thought it was a very positive experience. 3. October 25 h is the tenth anniversary of the San Francisquito Creek Watershed Council. He suggested that Board Members attend some of the events. 4. At the staff appreciation event today, they gave Mike Foster his 25-year picture. Wildlife Associates gave a terrific presentation. 5. He announced the staff appreciation evening event to be held on September 12. 6. He mentioned a letter in the FYIs that he had written to the general manager of the Skyline Water District. 7. He and other staff members also attended W. Phillips' retirement party. C. Woodbury: 1. She said the Jacques Ridge staging area would start on Tuesday. 2. Work has started on the Saratoga Summit Trail. L. Zadek reported on the positive comments she heard while working the District's booth at the Palo Alto Art and Wine Festival. S. Thielfoldt: 1. She provided an update on the Resource Planner position. J. Maciel n Woodbury are working on the job announcement. and C. ry g � J. Maciel met with the new fire chief of San Mateo County. VH. ADJOURNMENT At 8:30 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary I Claims No. 03-15 Meeting 0 3-14 Date 08/27/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 6302 $508.26 Acme&Sons Sanitation Sanitation Services 6303 $309.15 Allied Auto Works Vehicle Service and Repairs 6304 $330.00 Anderson Chevrolet Vehicle Parts 6305 $307.97 AT&T Wireless Cellular Phone Service 6306 $96.97 Baillie,Gordon Reimbursement-Plaque for W.Phillips 6307 $100.00 '1 Bay Area Open Space Council Exhibit Space Reservation 6308 $130.00 Bill's Towing&Recovery Tow Truck Fees 6309 $261.58 Britton,L.Craig Reimbursement-CA JPIA Anuual Meeting 6310 $281.16 California Water Service Company Water Service 6311 $10,645.02 ## Carter Industries 3 Vehicle Service Bodies 6312 $114,92 Cascade Fire Equipment Company Field Supplies 6313 $336.56 Cole Supply Co.,Inc. Janitorial Supplies 6314 $416.76 Cresco Equipment Rentals Tractor Rental 6315 $257.84 Crestline Specialties,Co.,Inc. Printing Services-Flyers 6316 $61.58 CSK Auto Vehicle Supplies 6317 $5,867.82 Curiale Dellaverson Hirschfeld Legal Services 6318 $3,500.00 E.T.Techtonics,Inc. Consulting Services-Structural Eng.Design-Virginia Mill& ECDM 6319 $446.12 Ed Jones Co.,Inc. Uniforms 6320 $51.06 Federal Express Express Mailing 6321 $103,39 Fischer,Tom Reimbursement-Mileage 6322 $350.78 Forestry Supplies,Inc. Field Supplies 6323 $359.57 Foster Brothers Keys,Locks&Rings 6324 $1,025.00 Freyer&Laureta,Inc. Consulting Services-Old Page Mill Road 6325 $142.76 Fry's Electronics Computer Supplies 6326 $48.80 Great! Printing Services-Maps 6327 $1,782.00 Hexagon Transportation Cons.,Inc. Consulting Services-Coastal Annexation EIR 6328 $11,770,00 Hitech Construction Management& Construction Management Service-FFO Shop Building Design 6329 $304.36 Home Depot,Inc. Field Supplies&Equipment 6330 $84.64 Hyster Sales Company Bobcat Equipment Parts 6331 $79.28 Jensen,Stephanie Reimbursement-Local Business Meeting&Internet Services 6332 $475.13 Just Ergonomics,Inc. Erognomic Equipment 6333 $2,472.96 LFR Levine Fricke Demolition-Sewage Lift Station-Pulgas 6334 $1,755.00 Liebert Cassidy Whitmore Legal Services 6335 $85.00 MCI Long Distance Telephone Service 6336 $1,820.00 Meca Environmental Consultants Consulting Services-Guadalupe TMDL Project 6337 $1,002.24 MetroMobile Communications Radio Repairs&Maintenance 6338 $246.81 Orlandi Trailer Trailer Accessories 6339 $170.74 Pine Cone Lumber Lumber 6340 $69.20 Precision Engravers,Inc. Name Tags Engraving 6341 $60.00 Project Ergonomics Erognomic Equipment 6342 $7.49 R.V.Cloud Plumbing Supplies 6343 $36.46 Rancho Hardware&Garden Shop Field Supply 6344 $435.70 Ray L.Hellwig Services Co.,Inc. HVAC Maintenance-Admin.Office&Tenant Space 6345 $16.95 SBC Payment Center Telephone Service 6346 $10,569.00 Shoreline Printing&Graphics,Inc. Printing Services-Fall Newsletter Page 1 of 2 I Claims No. 03-15 Meeting 03-19 Date 08/27/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 6347 $324.75 Summit Uniforms Uniform Expense 6348 $502.58 Tires on the Go Tires&Tire Repairs 6349 $39.30 United Parcel Service Parcel Shipping 6350 $202.97 United Rentals Highway Tech. Signs 6351 $1,091.85 Valley Automatic Gate Service Gate-Rancho San Antonio 6352 $553.65 West Coast Aggregates,Inc. Base Rock for Kennedy Road 6353 $5,650.00 '2 Western Press&Mail Postage-Newsletters-Fall 2003 6354 $109.44 Williams,Mike Reimbursement-Mileage 6355 R $1,387.83 Albion Environmental,Inc. Biological Services-Old Page Mill Trail Repair 6356 R $172.97 Allied Auto Works Vehicle Service 6357 R $128.27 California Water Service Company Water Service 6358 R $160.00 Clark Pest Control Pest Control 6359 R $4,186.18 First Bankcard 810.00-Training&Conf.Exp. 89.99-Intemet Services 1163.60-Field Equip.Supp.&Uniform Exp. 94.60-Books&Subs. 228.69-Office Supplies 245.23-Local Business Meeting 665.04-Planning&Building Permit Fee 889.03-Special Event Supplies 6360 R $113.61 Forestry Supplies,Inc. Field Supplies 6361 R $452.14 Great! Printing Services-Maps 6362 R $48.00 Half Moon Bay Review Subscription 6363 R $119.92 MegaPath Networks Internet Connection-DSL Line FFO 6364 R $640.00 Office Team Office Temporary Help-Human Resources Analyst 6365 R $118.21 Petty Cash Conference&Training Expense,Office&Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 6366 R $1,069.50 Santa Clara County-Dept.of Permit-Hazardous Material Storage Environmental Health 6367 R $186.06 SBC Telephone Service 6368 R $1,608.00 Shute,Mihaly&Weinberger LLP Legal Services 6369 R $1,398.00 Timothy C.Best,CEG Consulting Services-Road Assessment/Saratoga Trail 6370 R $228.50 West Coast Aggregates,Inc. Base Rock for Kennedy Road Total $79,787.76 `1 Urgent Check Issued 8115/03 '2 Urgent Check Issued 8/20/03 ## Expenditure to Date Exceeds 1 OK But Not 25K Page 2 of 2 W PENINSULA REGIONAL OPEN SPACE DISTRICT � Meeting 03-21 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS September 24, 2003 MINUTES SPECIAL MEETING L ROLL CALL President Nonette Hanko called the meeting to order at 5:34 p.m. Members Present: Jed Cyr, Mary Davey (arrived at 6:40 p.m.), Larry Hassett,Deane Little, Ken Nitz, Pete Siemens, and Nonette Hanko Members Absent: None Staff Present: Craig Britton, Sue Schectman, Mike Williams, Del Woods, Tom Fischer, Cathy Woodbury, Matt Freeman, and Michael Newburn H. CLOSED SESSION rn I Session to discuss Closed Board would adjourn to Closed that the oa N. Hanko stated � Session Agenda Items 1 2 3 4 and 5. commenced at recessed to Closed Session at 5:34 .m. and the Closed Session Th Board I,I ep 5:38 p.m. The Board concluded the Closed Session at 7:30 p.m. REGULAR MEETING M. N. Hanko called the Regular Meeting to order at 7:35 p.m. She announced that the Board had discussed Closed Session Agenda Items 1, 2, 3, 4, and 5 in Closed Session and that no reportable actions had taken place. Additional Staff Present: Sally Thielfoldt IV. ORAL COMMUNICATIONS Leslie Bulbuk, representing Assemblywoman Sally Lieber's office, introduced herself and said she looked forward to working with the District. a ,w,,�s. uw, c,� iq� ..{.� . + r r•.,ti°' RC, ��o�, Fetf Sie ens,Maryi?ave ,Je!Cyr, ceN� aL vnvACER: 9. * .a 940zz a I x v P., s ',C+, ;eft nko,Lon acsett,Kz,neth C_Nitz t.Crum Bottoo Meeting 03-21 Page 2 V. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. K. Nitz seconded and the motion passed 7 to 0. VI. ADOPTION OF CONSENT CALENDAR K. Nitz removed Agenda Item 3,Final Adoption of an Amendment to the Use and Management Plan for Pulgas Ridge Open Space Preserve; Adopt the Amendment to the Use and Management Plan for Pulgas Ridge Open Space Preserve as Tentatively Adopted on August 13, 2003, Adopt the Amendment to the Use and Management Plan for Pulgas Ridge Open Space Preserve to Expand the Off-Leash Dog Access Area as Tentatively Adopted on August 13, 2003. N. Hanko announced that she would abstain on Claim#6482. Motion: J. Cyr moved that the Board adopt the Consent Calendar, including minutes of the August 13, 2003 Special and Regular Meetings; Agenda Itom 4 Approve Resolution Increasing the General Manager's Credit Card Limit to $12,000 to Allow for Payment of County Permits for Capital Improvement Projects Which Cost in Excess of the Current $2,000 Credit Card Limit; Repeal Resolution No. 03-05 in its Entirety; Agenda Item 5, Call a Special Meeting of the Board of Directors for October 21, 2003 at 7:30 pm; and Revised Claims 03-16. K. Nitz seconded the motion. The motion passed 7 to 0(N. Hanko abstained on Claim #6482). VII. BOARD BUSINESS A. Agenda Item No. 1 —Proposed Purchase of the Remaining Undivided Three- Quarter interest (3/4)in Santa Clara County Assessor's Parcel Number 562-09- 027 (Boehm, et al. Property) as an Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve; Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act CEO, A) as Set Out in this Report; Adopt the Attached Resolution Authorizing�Purchase of the Remainin Three-Quarter hree-Quarter Interest in the Boehm, et al. Property_Tentatively Adopt the Preliminary Use and Management Plan Recommendations Contained in this Report, Includin Ng aming�the Boehm, et al. Property as an Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, Indicate Your Intention to Withhold the Property from Dedication as Public Open Space—(Report R-03- 95 . M. Williams reviewed the staff report. Motion: K. Nitz moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA) as set out in the staff report; i i Meeting g 03-21 Page 3 adopt Resolution No. 03-32, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificates of Acceptance of Grants to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve—Lands of Boehm, et al.); tentatively adopt the Preliminary Use and Management Plan recommendations contained in this report, including naming the Boehm, et al. property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve; and indicate their intention to withhold the property from dedication as public open space. M. Davey seconded the motion. Discussion: C. Britton and M. Williams talked about the roads, noting that some roads were drivable. M. Williams said this was not an area that was appropriate for a parking area. In regard to public access, C. Britton said staff would be looking at that when a comprehensive plan for the preserve is completed. Vote: The motion passed 7 to 0. B. Agenda Item No. 2 - Approval of Communications Site Lease and Agreement at Pul age Open Space Preserve with Nextel Communications; Authorize the President of the Board of Directors to Execute the Communications Site Lease and Agreement at Pul ag s Ridge Open Space Preserve with Nextel of California, Inc., a Delaware Corporation Doing Business as Nextel Communications— (Report R-03-88). N. Hanko asked for advice from District Legal Counsel regarding a possible conflict of interest on this item. S. Schectman advised that PG&E might receive money from this and suggested that disqualification would be a conservative thing for N. Hanko to do. N. Hanko left the dais and removed herself from discussion and action on this item. Vice President M. Davey conducted this portion of the meeting. M. Williams presented the staff report. He said a representative from Nextel, Molly Kales, was present to answer questions. M. Williams stated that in the event the facilities were to be removed, Nextel would be responsible. The District also required a bond to assure that this would happen. He added that the dirt from the installation would be removed from the site, and there are no fences proposed. He said he assumed there would be proper drainage. Meeting 03-21 Page 4 Ms.Kales answered questions about fire alarms. D. Little commented that he had gone on a field trip and thought there was essentially no ecological impact. He was in total support of this proposal. Motion: P. Siemens moved that the Board authorize the President of the Board of Directors to execute the Communications Site Lease and Agreement at Pulgas Ridge Open Space Preserve with Nextel of California, Inc., a Delaware Corporation doing business as Nextel Communication. D. Little seconded the motion. The motion passed 6 to 0 with N. Hanko abstaining due to a possible conflict of interest. N. Hanko returned to the dais. C. Agenda Item No. 3-Final Adoption of an Amendment to the Use and Management Plan for Pulgas Ridge Open Space Preserve: Adopt the Amendment to the Use and Management Plan for Pulgas Ridge Open Space Preserve as Tentatively Adopted on August 13, 2003; Adopt the Amendment to the Use and Management Plan for Pulgas Ridge Open Space Preserve to Expand the Off_- Leash Dog Access Area as Tentatively Adopted on August 13, 2003 —(Report R- 03-86). K. Nitz said he thought this was a great thing and asked when it would start. C. Britton answered that staff is working with the City and County of San Francisco on the area needed for the staging area. He said staff would find out if this project is on the construction schedule for next year. Motion: K. Nitz moved that the Board adopt the Amendment to the Use and Management Plan for Pulgas Ridge Open Space Preserve as tentatively adopted on August 13, 2003; and adopt the amendment to the Use and Management Plan for Pulgas Ridge Open Space Preserve to expand the off-leash dog access area s tentatively adopted on August 13, 2003. J. Cyr seconded the motion. The motion passed 7 to 0. VH1. INFORMATIONAL REPORTS P. Siemens said he attended the dinner and tour at the Presentation Center last night. J. Cyr: 1. He appreciated being able to attend the staff appreciation evening event on September 12. 2. C. Britton and he went to the Sunnyvale City Council meeting where the Council passed the District's resolution of support. 3. He had an opportunity to hike Montara Mountain. He talked about the bicyclists he saw there, most of whom were not wearing helmets. Meeting 03-21 Page 5 L. Hassett: 1. He had a good time at the staff appreciation event. 2. He attended the South Skyline Board meeting. The residents of Russian Ridge and around Skyline Ridge asked him to pass along concerns. They have noticed pigs returning to the area, and they thought a difficult situation was starting to occur at the Windy Hill Spring Ridge parking area. M. Davey: 1. The Bay Area Open Space Conference was wonderful. Fred Keeley from the Planning and Conservation League gave a great talk. 2. She hosted the Bay Area Ridge Trail Council event celebrating 250 miles of trails, which means the trail is about half way done. 3. Joan Baez was honored at the Hidden Villa event held Saturday, as were several newspaper people. 4. The Audubon Society is interviewing in the area for a site for an interpretive area. One of the possibilities is Cooley Landing. K. Nitz: 1. He also attended the staff appreciation event and thought it was great. 2. He attended the Ridge Trail Council event at M. Davey's home. He talked to J. Simitian who was also in attendance. 3. He attended the Bay Area Open Space Council event. 4. He had concerns about the reply to Tony Kramer in the FYIs. S. Schectman said she would check out the Ordinance and why the list started with number 4. N. Hanko said she would call Mr. Kramer; S. Schectman asked her to talk to her prior to making the call. 5. He asked if the Jeff Martin transmission line discussed in the letter in the FYIs would be placed underground. C. Britton said probably not, though that was the District's preferred alternative. He said they seemed to be leaning toward the alternative of widening it in place, and the District would resist that widening. D. Little: 1. He said he thought staff could find a better site than Saratoga Springs for the staff appreciation event. C. Britton said a survey would be sent out. D. Little suggested including alternative sites. 2. He had noticed while hiking that yellow star thistle is becoming rare in the fields which could be due to the weevils. He suggested pursuing the rust fungus which is being tested b the USDA. 3. He has recently noticed p g g g Y Y along the trails flocks of Band Tail Pigeons. He said they were the closest thing to a passenger pigeon we were likely to see. He described their physical characteristics. 4. He attended Ira Ruskin's kickoff event. 5. He commended staffs responsiveness to his report of old water lines along a slope at Windy Hill. N. Hanko: 1. She will bring her notes from the Presidio conference to the next meeting. 2. She had lunch with Sup. Liz Kniss and they talked about the problems regarding Stanford lands. She said Sup. Kniss is still working on it. C. Britton added that Sup. Kniss has set up a meeting for October 3. 3. She said she was pleased with the press the District has been getting in the Half Moon Bay Review. She talked about the articles that had recently been printed. 4. Regarding the Kramer letter, she said there are some creative ways we can manage this. C. Britton: 1. He spoke about the staff appreciation event. 2. He said he was pleased with the support the District had received from the Sunnyvale City Council. 3. He handed out buttons and Frisbees from the staff appreciation events. 4. He said S. Lieber's office has been very supportive of the District. 5. He talked about the Audubon Meeting 03-21 Page 6 Society possibly locating at Cooley Landing. He said the organization wants to locate 1,000 nature centers across the country to serve unmet needs for urban populations. S. Thielfoldt updated the Board on staff training which included meeting facilitation and a periodic update on the substance abuse policy. IX. ADJOURNMENT At 8:40 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary Claims No. 03-16 Meeting 03-21 Date 09/24/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 6371 $8,749,70 2M Associates Coastal Annexation Consultant Study 6372 $1,300.00 Aaron's Septic Tank Service Sanitation Services 6373 $864.09 Acme&Sons Sanitation Sanitation Services 6374 $671.13 ADT Security Services Burglar Alarm Service 6375 $2,557.08 Albion Environmental, Inc. Biological Services-Old Page Mill Trail Repair 6376 $86.55 All Laser Service Toner Cartridges 6377 $424.82 All Premium Promotional Products Volunteer Supplies 6378 $1,252.47 Allied Auto Works Vehicle Service and Repairs 6379 $497.96 Americas Propane 6380 $126.72 ANG Newspapers Publishing of Cremains Ordinance 6381 $184.16 Anthony J.Anglim Co. U.S.Flag&CA Flag-Foothills Office 6382 $533.23 Artscapes-Young Framing Photo Framing-Employee Recognition Event 6383 $500.00 Barresi,Chris Tuition Reimbursement-EMT I Course 6384 $232.79 Barron Park Supply Co.,Inc. Plumbing Supplies 6385 $595.00 *1 Bay Area Open Space Council Conference Registration Fee-17 Attendees 6386 $120.00 Bill's Towing&Recovery Tow Truck Fees 6387 $5,644.50 BNY Western Trust Company Note Paying Agent Fees-1999&1993 Notes 6388 $194.25 California Water Service Company Water Service 6389 $1,012.00 Camino Medical Group Medical Services 6390 $140.00 CARPOSA Registration-G.Baillie&M.Newburn 6391 $429.97 Cascade Fire Equipment Company Field Supplies 6392 $123,052.97 Casey Construction Old Page Mill Trail Repair Project 6393 $33,00 Coastal Conservancy Subscription Renewal 6394 $401.44 *2 Costco Supplies 6395 $151.55 Cotterel,Scott Reimbursement-Uniform Expense 6396 $60.00 Cougar Couriers Document Courier Service 6397 $3,217.50 Curiale Dellaverson Hirschfeld Legal Services 6398 $40.00 *3 Department of Pesticide Regulation Pesticide Application Fee 6399 $500.00 Diane L.Renshaw Consulting Ecologist Consulting Services-Pulgas Ridge Trails 6400 $91.94 Ed Jones Co.,Inc. Uniforms 6401 $2,114,22 Emergency Vehicle Systems Emergency Equipment&Equipment Repairs 6402 $1,171.00 Employment Development Dept. Unemployment Insurance Claims 6403 $975.00 Fenton Communications Communications&Public Affair Services-San Mateo County Coastal Annexation 6404 $496.91 Forestry Supplies,Inc. Field Supplies 6405 $139.22 Foster Brothers Keys,Locks&Rings 6406 $51.41 G&K Service Shop Towel Service 6407 $1,313.17 Gardenland Power Equipment Field Supplies&Equipment 6408 $5,790.00 Gary Ifland&Associates, Inc. Surveyor Services-Sierra Azul 6409 $709.36 Goodco Press,Inc. Printing Services-Time Cards&Event Invitations 6410 $253.42 Great! Printing Services-Volunteer Newsletter 6411 $366.88 Green Waste Recovery,Inc. Garbage Services 6412 $811.35 Greening Associates Consulting Services-Bear Creek Redwoods 6413 $328.21 *4 Home Depot,Inc. Field Supplies&Equipment 6414 $2,250.00 IEDA, Inc. Consulting Services-Labor Relations 6415 $335.79 John Shelton, Inc. Field Supplies 6416 $137.90 Kinko's Printing Services-Maps 6417 $57.00 Kwik Key Lock&Safe Co. Inc. Lock&Key Services Page 1 of 4 ICI . Claims No. 03-16 Meeting 03-21 Date 09/24/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 6418 $354,95 Langley Hill Quarry Trail Restoration Material 6419 $600,00 Law Enforcement Psych,Services Psychological Assessment-Recruitment 6420 $215.04 LFR Levine Fricke Demolition-Sewage Lift Station-Pulgas 6421 $414.00 Liebert Cassidy Whitmore Legal Services 6422 $826.28 Los Altos Garbage Co. Refuse Services 6423 $18.75 Madco Welding Supplies 6424 $35.92 *5 MCI Long Distance Telephone Service 6425 $428.67 MetroMobile Communications Radio Repairs&Maintenance 6426 $19.32 Minton's Lumber&Supply Field Supply 6427 $9.81 Mission Valley Ford Vehicle Supply 6428 $332.73 Moffett Supply Company Sanitation Services 6429 $149,000.00 ## North American Title Company Boehm Land Acquisition 6430 $1,000.00 *6 North American Title Company Boehm Property Acquisition Deposit 6431 $78.80 *7 Northern Energy, Inc. Propane Service 6432 $2,210.00 NRPA Pacific Service Center Conference Reg.-M.Jurich&C. Beckman 6433 $704.09 *8 Office Depot Office Supplies 6434 $3,700.00. Office Team Office Temporary Help-Human Resources Analyst 6435 $151.14 *9 Orchard Supply Hardware Field Equipment&Supplies 6436 $290.36 Panko Architects Architectural Service-FRO Shop Facility 6437 $92.10 Peninsula Digital Imaging Printing-Jacques Ridge Staging Area 6438 $500.00 *10 Petty Cash Staff Appreciation Event Raffle Gifts 6439 $28,36 Pringle Tractor Co. Tractor Supplies 6440 $249.00 Protection One Monitoring&Log of Alarm System-Admin.Office 6441 $18.00 Rancho Cobbler&Cleaners Uniform Patch Application 6442 $130.83 Rancho Hardware&Garden Shop Field Supply 6443 $36.13 Rayne Water Conditioning Water Conditioner Service 6444 $300.00 *11 Recreational Equipment,Inc. Staff Event Anniversary Gift Certificates 6445 $2,851.74 Reed&Graham, Inc. Rice Straw Bales for Trail Restoration-Virginia Mill& Skyline Ridge 6446 $500.36 Regal Dodge Truck Supply&Repair 6447 $35.00 Rene Hardoy Repair-Sprinkler System 6448 $3,000.00 Reserve Account Postage-Postage Meter 6449 $6.03 Robert's Hardware Field Supplies 6450 $171.18 Roberts&Brune Co. Field Supplies 6451 $2,365.74 Roy's Repair Service Vehicle Repairs&Service 6452 $24.55 RV Cloud Plumbing Supplies 6453 $156.37 Safety Kleen Oil Recycling&Solvent Tank Service 6454 $1,128.92 San Jose Mercury News Legal Display Ad. 6455 $460.07 San Jose Water Company Water Service 6456 $1,301.00 *12 San Mateo Co.Planning&Building Div. Coastal Development Permit Fee 6457 $3,520.00 *13 Santa Clara County Building Dept. FFO Shop Facility-Permit 6458 $50.00 Santa Clara County-Office of Sheriff Fingerprinting-New Recruit 6459 $825.00 Santa Rosa Junior College New Recruitment Academy Training 6460 $2,458.97 *14 Saratoga Springs Staff Recognition Event Facility Rental Fee 6461 $1,381.50 SBC Payment Center Telephone Service 6462 $57.34 *15 SBC Payment Center Telephone Service 6463 $220.36 Second Cup Cafe Local Business Meeting 6464 $593.54 Shell Credit Card Center Fuel Page 2 of 4 '.... Claims No. 03-16 Meeting 03-21 Date 09/24/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 6465 $6,346.00 Shelton Roofing Co., Inc. Enterprise Rental Roof Replacement-Alpine Road 6466 $11,123.15 Shute,Mihaly&Weinberger LLP Litigation: Half Moon Bay Coastside Foundation vs MROSD 6467 $504.00 Sideman&Bancroft LLP Legal Services 6468 $288.00 *16 Skyline County Water District Water Service 6469 $396.00 *17 Skywood Trading Post Staff Appreciation Event Lunch 6470 $142.90 Summit Uniforms Uniform Expense 6471 $684.71 Tadco Supply Janitorial Supplies 6472 $1,678.00 Terminix Pest Control 6473 $119.89 The Tufnut Works Field Supplies 6474 $926.62 Tires on the Go Tires&Tire Repairs 6475 $76.99 Tony&Albas Pizza Local Business Meeting Expense 6476 $42.17 Tooland, Inc. Field Equipment&Supplies 6477 $169.16 Turf&Industrial Equipment Co. Vehicle Supplies 6478 $45.85 United Parcel Service Parcel Shipping 6479 $569.67 United Rentals Highway Tech. Signs 6480 $4,884.04 United Rentals Northwest, Inc. Excavator Equipment Rental-SRO Tree Farm 6481 $207.00 `18 United States Postmaster Postage 6482 $51.36 Verizon Pager Service 6483 $111.96 Vu,Douglas Reimbursement-Mileage I 6484 $146.13 West Group On-Line Legal Services 6485 $1,735.77 Western Press&Mail Handling/Processing-Newsletters-Fall 2003 6486 $225.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill 6487 $86.42 Xpedite Fax Broadcast System Services 6488 R $1,789.43 2M Associates Coastal Annexation Consultant Study 6489 R $410.05 Arbill Glove&Safety Product Field Supplies 6490 R $138.56 California Water Service Company Water Service 6491 R $5,513.50 Cotton,Shires&Assoc.,Inc. Old Page Mill Road Trail Landslide Repair 6492 R $5,028.22 Design Concepts Scanning Photos&Slides&Revised Brochures - `-----8493 R- $286.08 Ed Jones Co., Inc. Uniforms 6494 R $137.80 Federal Express Express Mailing 6495 R $1,746.20 First American Title Guaranty Title&Escrow for Mitchell Property 6496 R S1,783.44 First Bank card c� d 1114.00-Training&Conf. Exp. 79.96-Internet Services 50.00-Field Equip.Supp.&Uniform Exp. 35.00-Office Supplies 44.97-Coastal Tour 56.56-Special Event Supplies 402.95-Ffo Shop Facility 6497 R $66.87 Fitzsimons,Renee Reimbursement-Office Supplies 6498 R $322.52 Forestry Supplies,Inc. Field Supplies 6499 R $20.00 Los Alto Town Crier Yearly Subscription 6500 R $213.04 *19 Mazeh Restaurant Local Business Meeting 6501 R $115.51 MCI Long Distance Telephone Service 6502 R $112.49 McKowan,Paul Reimbursement-Event Supplies 6503 R $1,560.00 Office Team Office Temporary Help-Human Resources Analyst 6504 R $647.42 Petty Cash Conference&Training Expense,Office&Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 6505 R $380.00 Primary Consulting Services Recruitment Services Page 3 of 4 i F��--------- ----------- �� Claims No. 03-16 Meeting 03-21 Date 09/24/03 Revised Midpeninsula Regional Open Space District # Amount Name Description � 6506R $011.01 Shoreline Printing&Graphics, Inc. Printing Services'Envelopes 6507R $8*.00 South Bay Regional Public Safety Training T.va|x`mm 0508R $5.08 United Parcel Service Parcel Shipping 6509n $230.01 West Group On-Line Legal Services Total $405,581.23 `1 Urgent Check Issued 903/03 � `2 Urgent Check Issued m2h03 ^a Urgent Check Issued 9/1b03 ^* Urgent Check Issued 9/1O03 ~5 Urgent Check Issued 9/2403 `h Urgent Check Issued 8/250n ^7 Urgent Check Issued Sv1O03 `8 Urgent Check Issued 8v1003 `S Urgent Check Issued H/1O/O% ^10 Urgent Check Issued emsma ^11 Urgent Check Issued 9/DB03 `12 Urgent Check Issued 9/02/O3 ^13 Urgent Check Issued 8/18uO3 ^14 Urgent Check Issued 9/00O3 ~15 Urgent Check Issued 9/1103 ~16 Urgent Check Issued 9/0V03 � ^17 Urgent Check Issued 8/20U3 � . ^1O Urgent Check Issued 9/1V03 -- - `19 Urgent Check Issued 9/2403 � ## |n the event agenda item imnot � approved,this claim will not be � pmoaoaeo � � � � � � � � � � � Page"of^ � � ` i Regional Open Sp_ ,e R-03-101 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-22 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION October 8, 2003 AGENDA ITEM I AGENDA ITEM Community Programs Annual Informational Report GENERAL MANAGER'S RECOMMENDATION Review and comment on Community Programs 2003 informational report. No formal Board action is required. DISCUSSION Community Programs of the Midpeninsula Regional Open Space District works to perpetuate and enhance the public knowledge and appreciation of the environment and the natural communities supported by open space. This is achieved by providing a variety of ecologically sensitive enjoyment opportunities, educating the public about the importance and benefits of open space, interpreting the local natural and cultural resources,and involving individuals as volunteers and docents working to further the District's mission and goals. Community Programs engages youth, adults, and families with a range of activities, reaching a variety of preserve user groups. This past year Comm unity Programs staff has been wo rking to involve people in the preservation, restoration, and enjoyment of open space. Total volunteer hours increased 55%over the past seven (7)years as a result of increased opportunities,better recruitment techniques, and effective recognition which enhances retention. Participation in District activities reflects positive support for the District, and a recent focus on the education and involvement of youth serves to ensure future commitment to the District. It is projected that volunteer involvement in Community Programs will total 14,300 hours by the end of 2003. This is a 3% increase over 2002. As of August 31, 2003 volunteers and docents have contributed: • 3,160 hours of trail patrol has provided hundreds of opportunities to contact visitors,educate them about District ordinances, and report trail conditions. • 2,000 hours by more than 300 Preserve Partners and Crew Leaders provided maintenance of trails and restoration of natural communities. In 2003,Resource Management projects involving volunteers increased nearly 33%. • 2,600 docent hours provided open space recreation and interpretation activities on foot, bike, and horseback, for people of all ages. • 1,600 hours of special projects ranging from the District website to photography. • Over 200 hours of participation in seven (7) community fairs and festivals. The continued growth in volunteer involvement can be partially credited to the ongoing recruitment and training of new volunteers. Listings in community newspapers, online advertising, newspaper articles, and,most effectively, word of mouth are techniques used to recruit volunteers. The amount of training time varies but all training programs provide an orientation to the District, education on natural history, safety information, and the tools to be successful in their tasks. Ongoing enrichment workshops educate volunteers and provide new techniques on how to be successful in their volunteer position. i 33o Distel Circle 650-691-3200 info@openspace.org BOARD0I DIRECTORS:Pete Siemens,Mary Davey Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deone I ittle,Nonette Honko,Larry Hassett,Kenneth C.Nitz L.Craig Britton :a.zxs R-03-101 Page 2 In 2003 Community Programs staff recruited and trained: • 8 Crew Leaders(20 hour training) • 27 Trail Patrol Members(15 hour training) • 3 Outdoor Education Leaders(20 hour training) • 5 Nature Center Hosts (4 hour training) • 6 Community Outreach Volunteers(2 hour training) • 9 Special Project Volunteers (Training is ongoing) The Community Programs staff and volunteers together provide several programs to youth, adults,and families in the community. These programs and estimated participation for 2003 are: 2003 Scheduled 2003 Estimated Community Program Activities/Events Participation Outdoor Activities Hikes Bike Rides Equestrian( � 220 Activities 2,800 Activities Family Outdoor Discoveries 21 Activities 175 David C. Daniels Nature Center 68 Days 3,040 Spaces& Species: Exploring Natural Communities 35 Field Trips 700 p P p g P Community Open Space Celebration 1 Event 400 Preserve Partner Projects 55 Projects 550 Supporting the Districts Resource Management Strategic Plan, the Volunteer Program, as of August 31, 2003, has increased the number of group resource management projects by 44% over last year.Native seed collection, invasive non-native vegetation removal, and planting of native grasses and other vegetation are resource management projects typically involving volunteers. An important function of Community Programs is to educate and involve the youth in our community. These individuals are the future taxpayers, employers, District employees, and advocates of open space. Programs like Spaces &Species: Exploring Natural Communities,reaches out to local P through 6`h grade students. Family Outdoor Discoveries and other Outdoor Activities will include several hundred youth as participants. Five schools signed up to do community service through special Preserve Partner projects. In 2003 the District applied for a grant through the Coastal Conservancy to develop and implement a program that would bring together youth from urban East Palo Alto, and rural La Honda/Pescadero, to work on an on-the-ground restoration project. While the District did not eta roved for the ant, it demonstrated a commitment to g pp grant, v v m of m youth so as to perpetuate the future of the District-and open ace. g Y p rP p p Feedback from Volunteers and activity participants is positive. Those that are involved with the District continually demonstrate their commitment. The activity participants are supportive of the efforts of the District. The Community Programs staff is developing a long-range plan that will strategically direct Community Programs in the furthering of the District's mission, and enhancing the public knowledge of, and appreciation for, the preservation,restoration, and enjoyment of open space. Prepared by: Carl M. Oosterman, Community Programs Supervisor Paul McKowan, Volunteer Programs Coordinator Renee Fitzsimons, Docent Programs Coordinator Jessica Morgan, Interpretive Aid Contact person: Carl M. Oosterman, Community Programs Supervisor Regional Open St. _-e R-03-99 Meeting 03-22 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 8, 2003 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVA'11ON AGENDA ITEM 2 AGENDA ITEM Authorization to Award Contract for Construction of the oot * s Field Office Maintenance Shop Building Replacement at Rancho San Antonio Open Sp cc Prese e Construction of the s Field Office Mai Open S p ve GENERAL MANAGER'S RECOMMENDA 10 1. Authorize the General Manager to enter into contract with HRB Construction, Inc. of San Jose for the sum of$710,798, for the construction of the replacement Foothills Field Office Maintenance Shop Building, and associated items. 2. Authorize a contingency amount of up to $28,432,or 4%of the contract amount, for a total contract amount not to exceed $739,230. BACKGROUND The existing Foothills shop building is a 2,500 square-foot, steel frame and corrugated metal structure attached to the Foothills Field Office at Rancho San Antonio Open Space Preserve. It is believed to have been constructed in the 1950s and was used for many years as a maintenance facility for a construction company. Since the District acquired the preserve in 1975, it has served as a shop building for the District's Foothills field operations. In conjunction with plans to expand the Foothills field office building in 1991, District staff conducted structural assessments of the shop building and discovered that both the structure's diaphragm integrity and the connections between the framing and roofing materials are substandard under current building codes. One assessment also indicated that the building could suffer major damage in an earthquake or windstorm. After the new field office was completed in 1995, Boley Consulting Engineers prepared preliminary plans for reinforcing the shop building. Based on this initial engineering effort,planning and field staff began looking at possible architectural changes that would integrate the shop with the field office building, provide additional workspace, and create a more functional and visually unobtrusive shop building. After much consideration, staff finally determined that the only viable solution was to replace the shop building. In addition to the above considerations, staff has also identified the following factors in arriving at the decision to replace the existing building: • There is not enough room in the existing 2,500 square-foot building to accommodate the equipment and number of staff members in the Foothills field office—the needs have simply outgrown the space in the existing building • There is no separate room that separates welding from other activities in the shop • There are only two truck bays in the building, which is not enough for the maintenance and repair schedules of vehicles and equipment; as a result considerable staff time is spent unloading and reloading tools on vehicles that can't be locked inside the building • There is no heat in the building,making it uncomfortable to work in the shop during the winter months • There is no separate room for working on equipment while other activity is going on in the shop • There is a shortage of men's lockers—a new building will provide space for additional unisex lockers separate from the bathroom areas The Planning Department's work program for fiscal year 2001-2002 included funds for evaluating the overall operational needs for replacing the shop building, and for beginning the actual work of replacing the shop building with a prefabricated facility. The department's work program for fiscal years 2002-2003 33o Distel Circle 650-691-12oo info@openspace.org BOARD OP DJUCTORS,Pete Stemens,mary Davey,Jed Cyr, GENERAL MANAGER Los Altos CA 94022-1404 650-6g1-0485 fax www.openspace.org Deane Little,Nonette Hanko,Lorry Hassett,Kenneth C.Nitz L.Craig Britton 6 R-03-99 Page 2 and 2003-2004 included soliciting bids for construction and complete the construction of the building and associated items. DISCUSSION At the August 13, 2003 meeting, the Board authorized staff to solicit another round of bids for construction of the replacement shop building at the Foothills field office(see Report R-03-75), after the July 29, 2003 round produced bids substantially higher than the project budget,plus irregularities in the low bid made it unacceptable. The project includes demolition of the existing shop building, construction of a new steel building, and associated site work. A Notice to Bidders was advertised in the San Jose Mercury News on September 5, 2003. Copies of the plans and specifications were sent to three area Builders Exchange offices, and two other"plan rooms." Nine interested general contractors received a complete bid package. A mandatory pre-bid meeting was held at the project site on September 12, 2003 that was attended by six contractors. Sealed bids were due on September 23,2003 and three bids were received, summarized below. Bidder Location Base Bid Alternate 1 Alternate 2 Total Bid (Item 14) (Item 15) 1. HRB Construction, Inc. San Jose,CA $ 705,898 $14,280 $4,900 $725,077 2. Robert A. Bothman,Inc. San Jose,CA $ 819,220 1 $18,000 $5,500 $842,720 3. Tinney Construction, Inc. Redwood City,CA $ 825,937 $16,932 $4,957 $847,826 From this list,HRB Construction, Inc. of San Jose, CA is the successful and responsive low bidder.The project budget posted in the bid package, and approved by this board during the August 13, 2003 regular meeting was $700,000 (see Report R-03-75). The"Base Bid"prices do not include the two alternate items.These were a roof cover over some of the j parking on the north side of the new building(Alternate 1 from above), and re-painting the exterior of the existing office building(Alternate 2 from above),which has not been re-painted since it's original construction in 1995. The low bidder,HRB Construction, submitted bids of$14,280 for the covered parking, and$4,900 for re-painting the existing office building. District staff recommends that Alternate 2 (re-painting the existing office building exterior)be included in the contract,and that the board approve a contract amount of$710,798,plus a 4% contingency, determined by: Maintenance shop building construction&associated items $705,898 Painting existing office building exterior $4,900 Contract Amount $710,798 4%contingency $28,432 Total contract not to exceed $739,230 The contingency amount is intended to cover unanticipated cost overruns that may be due to things such g Y P Y g as weather delays, economic condition that unexpectedly increase prices for materials or services, or additional requirements imposed by municipal review agencies. II R-03-99 Page 3 A building permit will be issued in coordination with the construction schedule.The Santa Clara County planning office has issued an Architectural and Site Approval Permit for the project. Construction is expected to be complete by mid-March 2004. FUNDING There are currently sufficient funds from capital improvement and other staff facility projects that were completed under budget,or that will be under spent,to cover the cost of constructing this new facility. These funds will be re-allocated during mid-year budget revisions that will be presented to the Board after review by the Administration and Budget Committee. RECOMMENDATION The bids received are legally valid for a period of sixty(60)days.They have been reviewed by staff and are complete. Staff recommends that the board approve entering into contract with HRB Construction, Inc. of San Jose, CA,for the sum of$710,798,with any additional$28,432 as a 4%contingency,for a total amount of$739,230 for the construction of the replacement maintenance shop building at the Foothills field office. Prepared by: Steven Schur,ASLA/APA, Open Space Planner II i Contact Person: Same as above I Regional Open S1. -,e 5- R-03-100 Meeting 03-22 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 8, 2003 CELEBRATING _JO YEARS OF OPEN SPACE PRESERVATION AGENDA ITEM 3 AGENDA ITEM Award of Contract for the Removal of Lead-Based Paint fr in Buildings at Skyline Ridge Open Space Preserve and the Repainting of these Buildings GENERAL MANAGER'S RECOMMENDA _ Authorize the General Manager to enter into a contract with Diamond Painting Company of Suisun, CA for the base bid amount of$39,999, and to also authorize a contingency amount of$4,001 for a total contract amount not to exceed$44,000 for scraping and removing loose lead-based paint from the existing shop building, stable building, and two out buildings, and re-painting these same buildings at the Skyline Field Office. DISCUSSION At your meeting on September 23, 2003,you authorized staff to solicit bids for the removal of lead-based paint from buildings at the Skyline Field Office located in Skyline Ridge Open Space Preserve(see Report R-R-03- 85), and the repainting of those buildings. Nine potential bidders attended the mandatory pre-bid meeting on September 29, 2003. Three of these nine bidders were with smaller companies, and were interested in placing a bid for this project but were uncertain that they could meet the bonding and insurance requirements. Sealed bids were due by October 2, 2003. Two bids were received: Bidder Location Base Bid I Diamond Painting Company Suisun $39,999.00 11 J&R Painting San Francisco $47,750.00 As defined in the Bid Proposal, the basis for selecting the low bid was the base bid only. The Information to Bidders noted that, "the contract will be awarded to the bidder determined to be the lowest responsible and responsive bidder." Having reviewed the bidders' qualifications and the Bid Proposal, staff recommends awarding the contract for the base bid amount of$39,999 to Diamond Painting Company, the lowest responsive, responsible bidder. Funding At your March 26, 2003 meeting,you approved the fiscal year 2003-2004 budget(see Report R-03-34),which included$72,150 to make minor roof repairs to the stable building, engage a lead services/OSHA compliance consultant, and complete the removal of lead-based paint from, and the repainting of, four buildings at the Skyline Field Office. Staff estimates that the allocated budget will be sufficient to fund the entire project. CEQA COMPLIANCE At your August 27, 2003 meeting,you determined that this project is categorically exempt from CEQA (California Environmental Quality Act)under Sections 15301 and 15330 of the CEQA Guidelines(see Report R- 01-85). Prepared by: Sumudu Welaratna, Planning Technician Contact Person: Same as above 33o Distel Circle 650-69i-i2oo info@openspace.org BOAR D OF DI RECI ORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Honko,Lorry Hossett,Kenneth C Nitz L.Craig Britton Regional Open Sp- .-e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRAFIN(; 30 YEARS OF OPEN SPACE PRESERVATION R-03-98 Meeting 03-22 October 8, 2003 AGENDA ITEM 4 AGENDA ITEM Annual Seasonal Trail Closures Informational Repor GENERAL MANAGER'S RECOMMENDATION Review the proposed trail closures. No formal Board action is required. DISCUSSION At your August 24, 1988 meeting, you asked to be informed prior to any action that may be taken regarding the closing of any trail to bicycle and/or equestrian use. Attached is the memorandum dated September 8, 2003 from the Operations Manager outlining this year's trail closure recommendations. Changes in trail status from last year's report include the inclusion of the Giant Salamander trail in El Corte de Madera Open Space Preserve, and the addition of the new Achistaca trail in Long Ridge Open Space Preserve in the closures. More information is provided on the attached chart. The General Manager intends to approve staff trail closure recommendations contained in this report. Prepared by: Gordon Baillie, Management Analyst Contact person: John Maciel, Operations Manager 33o Distel Circle 650-691-12oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry HGssett,Kenneth C.Nitz L.Craig Britton I i MEMORANDUM September 15, 2003 TO: L. Craig Britton, General Manager FROM: John Maciel, Operations Manager SUBJECT: Recommendation for Interim and Seasonal Trail Closures to Bicycle and Equestrian Use Each year you report to the Board on the trails you propose to close to equestrian and/or bicycle use during wet conditions. Closures are designated as seasonal and interim closures, and are based on concerns for trail safety and resource damage during winter conditions. The seasonal closure designation is for trails closed during extremely wet conditions and/or when new construction presents concern about potential resource damage, usually between the months of November and April. The interim closure designation is for trails closed temporarily due to trail safety concerns. Permanent status is pending the application of Board-adopted trail use guidelines in the use and management review process. Although the Board has adopted Trail Use Policies and Guidelines, the permanent status of trails now in the interim closure category will not be determined until trail use guidelines are actually applied to specific trails through the use and management planning process. As in past years, I recommend that these trails remain closed to bicycle and equestrian use. PROPOSED SEASONAL AND INTERIM TRAIL CLOSURES TO BICYCLISTS AND EQUESTRIANS (See definition of "Seasonal" and "Interim" below) Revised September 5,2003 Preserve Trail Bicyclists Equestrians Comments 1. Bear Creek Aldercroft Creek Trail NIA Seasonal Trail is very popular with equestrians from Bear Creek Stables, and is Redwoods highly susceptible to damage when wet. 2. Long Ridge Peters Creek Trail Seasonal Seasonal Very popular with mountain bicyclists. Tread can get very muddy during wet conditions. Staff anticipates closures during and immediately following heavy rainfall. Ridge Trail - Chestnut Orchard Seasonal Seasonal Same conditions as above. to Peters Creek Trail Achistaca Trail* Closed Interim Newly constructed trail, which needs to stabilize over the first winter. Final determination on access awaiting decision from U & M process. 3. El Corte de Methuselah Seasonal Seasonal Trail is highly susceptible to damage during extended periods of rain. Madera Leaf Trail Seasonal Seasonal Trail is highly susceptible to damage during extended periods of rain. Virginia Mill Seasonal Seasonal Trail crosses El Corte de Madera Creek and is not passable during periods of high stream flow. Potential slide areas may cause longer term closures, if a severe winter is experienced. Giant Salamander* Seasonal Seasonal Trail was identified in the geological survey report as being a source of sedimentation. 4. Fremont Toyon Trail Seasonal Seasonal Very popular with equestrians from Garrod Stables and mountain Older bicyclists. Tread can get very muddy during wet conditions. 5. Monte Skid Road Trail to Canyon Trail Seasonal Seasonal Very popular with mountain bicyclists and equestrians. The shaded Bello (Lower Nature Trail) canyon environment can prevent the tread from drying through the winter season. Alternate route available. White Oak Trail Seasonal Seasonal Tread can get very muddy during wet conditions. Staff anticipates (Permit lot to Skid Road Trail) closures during and immediately following heavy rainfall. Canyon Trail - Table Mountain Special Special Trail closed due to bridge construction by Santa Clara County Roads. to Stevens Canyon Road* Trail will reopen in January, 2004. * = New closures SEASONAL CLOSURE: Closed during extremely wet conditions or when new construction presents serious concern over trail safety and potential resource damage,usually between the months of November and April INTERIM CLOSURE: Closed temporarily pending the application of Board-adopted trail use guidelines in the use and management review process. CLOSED: Closed permanently as a result of Board action Table Paae: 1 PROPOSED SEASONAL AND INTERIM TRAIL CLOSURES TO BICYCLISTS AND EQUESTRIANS (See definition of "Seasonal" and "Interim" below) Revised September 5,2003 Preserve Trail Bicyclists Equestrians Comments 6. Picchetti Zinfandel Trail Closed Interim Constructed to a four-foot average width. Permanent status of Ranch equestrian use pending U&M process. 7. Pulgas Polly Geraci Trail Closed Interim Constructed to a three-foot average width. Permanent status of Ridge equestrian use pending U&M review process. Constructed to a four-foot average width. Permanent status of Blue Oaks Trail Closed Interim equestrian use pending U&M review process. Trail use designations will be reviewed with U&M amendment for entire preserve in conjunction with staging area and new trails 8. Purisima Whittemore Gulch Seasonal Seasonal Narrow, winding, seasonally wet trail, highly susceptible to damage. Creek This trail is normally closed for the winter. Alternate route available. Redwoods Soda Gulch Trail Interim Interim Narrow, winding, seasonally wet trail with poor line of sight and some very steep side slopes. Majority of trail offers no room for passing. Permanent status pending U&M review process. Alternate route available. Grabtown Trail Closed Closed Trail is closed to all users due to extensive damage from the El Nino storms. Repairs may require engineering lans and specifications. 9. Rancho San Black Mountain Trail Interim Open Constructed to a four-foot average width with occasional pullouts. Very Antonio steep grades remain on P.G. & E. road sections of trail. Permanent status pending U&M review process. 10. Saratoga Saratoga Gap Trail Seasonal Seasonal Generally wet conditions during the winter. Damage can occur if open. Gap i i * = New closures SEASONAL CLOSURE: Closed during extremely wet conditions or when new construction presents serious concern over trail safety and potential resource damage,usually between the months of November and April. INTERIM CLOSURE: Closed temporarily perusing the application of Board-adopted trail use guidelines in the use and management review process. CLOSED: Closed permanently as a result of Board action Table Paae:2 PROPOSED SEASONAL AND INTERIM TRAIL CLOSURES TO BICYCLISTS AND EQUESTRIANS (See definition of "Seasonal" and "Interim" below) Revised September 5,2003 Preserve Trail Bicyclists Equestrians Comments 11. Skyline Ridge Trail south of Horseshoe Interim Interim Constructed to a four-foot average width. Permanent status pending Ridge U&M review process. Alternate routes available. 12. Windy Hill Razorback Ridge Trail Closed Seasonal Constructed to average three-foot width. Staff anticipates closures during and immediately following heavy rainfall. There has been ongoing tread damage to this trail, due to use. Betsy Crowder Trail Closed Seasonal Generally wet conditions during the winter. Damage can occur if open. Lost Trail Closed Seasonal Trail suffers severe impacts when wet. There is limited horse use on the trail, but the use that is present can have a significant impact. Hamm's Gulch Trail Closed Seasonal Same conditions as above. * = New closures SEASONAL CLOSURE: Closed during extremely wet conditions or when new construction presents serious concern over trail safety and potential resource damage,usually between the months of November and April. INTERIM CLOSURE: Closed temporarily pending the application of Board-adopted trail use guidelines in the use and management review process. CLOSED: Closed permanently as a result of Board action Table Pape:3 Regional Open S1, -e R-03-102 Meeting 03-22 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 8, 2003 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION AGENDA ITEM 5 AGENDA ITEM Call Public Hearings Pursuant to Government Code Section 6586.5 on the Proposed 2004 Revenue Bonds Financing by the Midpeninsula Regional 0 PAm District Financing Authority and the Significant Public Benefit Thereof �T GENERAL MANAGER'S RECOMMENDATION Adopt the attached Resolutions calling public hearings for the purpose of receiving comment on the proposed 2004 Revenue Bond financing by the Midpeninsula Regional Open Space District Financing Authority and the public benefit thereof. DISCUSSION With interest rates at an all-time low, it is prudent for the District to review its existing note issues for possible refinancing. Based upon the District's underwriter(Stone and Youngberg) analysis, there is a significant present value savings in refinancing all of the District's 1993 Certificates of Participation (COPs) and a portion of the District's 1995 Notes. A more detailed analysis of the savings will be presented at your hearings. In addition, and in consultation with District Controller, Mike Foster, there is a cost savings in considering an additional borrowing for land acquisition in the amount of$10 million. The excellent interest rates, as well as the need for additional acquisition funds, make the borrowing attractive. Government Code Section 6586.5 requires public hearings to be held in any county where the proceeds of such a bond issue are proposed to be spent for District purposes. Public testimony should be received on the significant public benefit to the District resulting therefrom, including demonstrable savings to the District. Accordingly, it is recommended that the Board conduct such a public hearing on October 21, 2003 in San Mateo County and that on October 22, 2003 you conduct a similar hearing in Santa Clara County and then adopt the required resolutions to initiate the sale of the 2004 Revenue Bonds by the Authority. The time and place of the required public hearings are proposed to be as follows: San Mateo County: October 21, 2003, 7:30 p.m. at the Council Chambers, Portola Valley, CA Santa Clara County: October 22, 2003, 7:30 p.m. at the District's Administration Office, Los Altos, CA Prepared by: L. Craig Britton, General Manager Contact person: Same as above 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 6so-691-0485 fax www.openspace.org Deane L ittle,Nonette Honko,Lorry Hossett,Kenneth C.Nitz L.Craig Britton RESOLUTION NO. 03- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA.REGIONAL OPEN SPACE DISTRICT CALLING A PUBLIC BEARING IN SAN MATEO COUNTY TO CONSIDER THE ISSUANCE BY THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY OF ITS 2004 REVENUE BONDS, AND WHETHER THERE ARE ANY SIGNIFICANT PUBLIC BENEFITS TO THE DISTRICT FROM SUCH FINANCING WHEREAS, the Board of Directors(the"Board of Directors")of the Midpeninsula Regional Open Space District (the"District")is authorized by law to acquire real property for open space purposes of the District; and WHEREAS, the District proposes to enter into a Site Lease(the"Site Lease) and a related Project Lease(the"Project Lease")with the Midpeninsula Regional Open Space District Financing Authority(the"Authority) in connection with the issuance by the Authority of its 2004 Revenue Bonds (the"Bonds") for the purposes (among others) of acquiring real property for open space purposes of the District located within the boundaries of the District in San Mateo County, as more particularly provided in the copies of such two leases on file with the Secretary of the Board of Directors(the"Secretary"); and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District, as follows: Section 1. All of the foregoing recitals are true and correct, and the Board of Directors so finds and determines. Section 2. A public hearing is hereby called and will be held in San Mateo County by the Board of Directors on Tuesday, the 21st day of October, 2003, at the hour of 7:30 P.M., at the Town Hall, Town of Portola Valley, 765 Portola Road, Portola Valley, California 94028, at which public hearing the Board of Directors will consider the acquisition of such real property in San Mateo County for open space purposes of the District by the issuance and sale by the Authority of the Bonds, and whether there are any significant public benefits to the District from such financing, including demonstrable savings from the issuance and sale of the Bonds, such as savings in effective interest rate, bond preparation, bond underwriting or bond issuance costs(in accordance with Section 6586 of the California Government Code), and at which public hearing all interested persons desiring to address the Board of Directors will be permitted to appear and address the Board of Directors on the foregoing matters. Section 3. The Secretary is hereby authorized and directed to give notice of such public hearing by publishing a notice once at least five(5) days prior to such public hearing in the San Mateo County Times, a newspaper of general circulation published in San Mateo County(such notice to be substantially in the form attached hereto, labeled Exhibit A and incorporated herein and made a part hereof). Section 4. This resolution shall take effect from and after its passage and approval. EXHIBIT A [To be published in a newspaper of general circulation in San Mateo County one time not later than Thursday, October 16, 20031 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT, pursuant to Section 6586.5 of the California Government Code, the Board of Directors(the"Board of Directors")of the Midpeninsula Regional Open Space District(the"District")will hold a public hearing on Tuesday, the 21st day of October, 2003, at the hour of 7:30 P.M., at the Town Hall, Town of Portola Valley, 765 Portola Road,Portola Valley, California 94028, at which public hearing the Board of Directors will consider the acquisition of real property for open space purposes of the District located within the boundaries of the District in San Mateo County, such acquisition to be financed by the issuance and sale by the Midpeninsula Regional Open Space District Financing Authority of its 2004 Revenue Bonds(the"Bonds'), and whether there are any significant public benefits to the District from such financing, including demonstrable savings from the issuance and sale of the Bonds, such as savings in effective interest rate, bond preparation, bond underwriting or bond issuance costs(in accordance with Section 6586 of the California Government Code), and at which public hearing all interested persons desiring to address the Board of Directors will be permitted to appear and address the Board of Directors on the foregoing matters. Dated: October 2003. Secretary of the Board of Directors of the Midpeninsula Regional Open Space District it i RESOLUTION NO. 03- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CALLING A PUBLIC HEARING IN SANTA CLARA COUNTY TO CONSIDER THE ISSUANCE BY THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY OF ITS 2004 REVENUE BONDS, AND WHETHER THERE ARE ANY SIGNIFICANT PUBLIC BENEFITS TO THE DISTRICT FROM SUCH FINANCING WHEREAS,the Board of Directors(the"Board of Directors")of the Midpeninsula Regional Open Space District (the"District") is authorized by law to acquire real property for open space purposes of the District; and WHEREAS,the District proposes to enter into a Site Lease (the"Site Lease) and a related Project Lease (the"Project Lease")with the Midpeninsula Regional Open Space District Financing Authority(the"Authority) in connection with the issuance by the Authority of its 2004 Revenue Bonds(the "Bonds") for the purposes (among others)of acquiring real property for open space purposes of the District located within the boundaries of the District in Santa Clara County, as more particularly provided in the copies of such two leases on file with the Secretary of the Board of Directors(the"Secretary"); and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District, as follows: Section 1. All of the foregoing recitals are true and correct, and the Board of Directors so finds and determines. Section 2. A public hearing is hereby called and will be held in Santa Clara County by the Board of Directors on Wednesday, the 22nd day of October, 2003, at the hour of 7:30 P.M., at the regular meeting place of the Board of Directors, 330 Distel Circle, Los Altos, California 94022, at which public hearing the Board of Directors will consider the acquisition of such real property in Santa Clara County for open space purposes of the District by the issuance and sale by the Authority of the Bonds, and whether there are any significant public benefits to the District from such financing, including demonstrable savings from the issuance and sale of the Bonds, such as savings in effective interest rate, bond preparation, bond underwriting or bond issuance costs(in accordance with Section 6586 of the California Government Code), and at which public hearing all interested persons desiring to address the Board of Directors will be permitted to appear and address the Board of Directors on the foregoing matters. Section 3. The Secretary is hereby authorized and directed to give notice of such public hearing by publishing a notice once at least five(5) days prior to such public hearing in the San Jose MercuryNews, a newspaper of general circulation published in Santa Clara County(such notice to be g substantially in the form attached hereto, labeled Exhibit A and incorporated herein and made a part hereof). Section 4. This resolution shall take effect from and after its and approval. passage * * * * * * * * * * * * * * * * EXHIBIT A [To be published in a newspaper of general circulation in Santa Clara County one time not later than Friday, October 17, 2003] NOTICE OF PUBLIC BEARING NOTICE IS HEREBY GIVEN THAT, pursuant to Section 6586.5 of the California Government Code,the Board of Directors(the"Board of Directors")of the Midpeninsula Regional Open Space District(the"District")will hold a public hearing on Wednesday, the 22nd day of October, 2003, at the hour of 7:30 P.M., at the regular meeting place of the Board of Directors, 330 Distel Circle, Los Altos, California 94022, at which public hearing the Board of Directors will consider the acquisition of real property for open space purposes of the District located within the boundaries of the District in Santa Clara County, such acquisition to be financed by the issuance and sale by the Midpeninsula Regional Open Space District Financing Authority of its 2004 Revenue Bonds(the"Bonds"), and whether there are any significant public benefits to the District from such financing, including demonstrable savings from the issuance and sale of the Bonds, such as savings in effective interest rate, bond preparation, bond underwriting or bond issuance costs(in accordance with Section 6586 of the California Government Code), and at which public hearing all interested persons desiring to address the Board of Directors will be permitted to appear and address the Board of Directors on the foregoing matters. Dated: October 2003. Secretary of the Board of Directors of the Midpeninsula Regional Open Space District Regional Open Sp, --e .........................11..................................— R-03-97 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-22 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION October 8, 2003 AGENDA ITEM 6 AGENDA ITEM Authorization to Increase the Contract with Shoreline Pri i gfor Printing Services for the Remainder of Fiscal Year 2003-2004 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to enter into an amendment to the contract with Shoreline Printing of Mountain View for an additional amount not to exceed $13,800, for printing services for the remainder of fiscal year 2003-2004. DISCUSSION At your meeting of June 25, 2003,you authorized the General Manager to enter into a contract with Shoreline Printing for printing services for the balance of fiscal year 2003-2004 for an amount not to exceed$100,990 (see Report R-03-14). The scope of services included printing trail brochures, miscellaneous projects such as event invitations, and the quarterly newsletter Open Space Views. When staff initially came to the Board to authorize the contract in the amount of$100,990,the request at that time referred solely to the printing cost for the Public Affairs Department's anticipated printing of trail brochures, miscellaneous projects, and four issues of the quarterly newsletter Open Space Views to go to the District's current mailing list(approximately 16,500 names), with two issues printed in sufficient quantities to also mail to San Mateo County coastal residents(approximately 31,450 names, including the District's mailing list). This amount did not include monies for printing sufficient quantities of the quarterly newsletter to mail all four issues to coastal residents, which has become a necessary component of the District's public outreach for its Coastside Protection Program. Although the Public Affairs and Planning Departments did budget for the printing of two issues of the quarterly newsletter in quantities to go to coastal residents, which totaled$13,800,it was not known at that time that the District would be printing sufficient quantities for all four issues to go to coastal residents. It is expected that printing services for the two additional issues of the Open Space Views newsletter to go to San Mateo County coastal residents will cost approximately$13,800,bringing the total Shoreline Printing contract amount to$114,790. Staff, therefore,requests approval of an amendment to the contract with Shoreline Printing in the amount of$13,800, which will be needed to produce sufficient quantities of the two remaining newsletters for this fiscal year to be sent to coastal residents. Prepared by: Kri'sti Webb, Public Affairs Specialist Contact person: Kristi Webb, Public Affairs Specialist Craig Britton, General Manager 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,MaryDovey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org L.Craig Britton Deane Little,Noriette Hanko,Larry Hossett,Kenneth C.Nitz e Tonal Open Sp-4--e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT t.F1,EBL(A1'ING JO 4`EARS 01; OPEN SP(A PRESERVATION R-03-104 Meeting 03-22 October 8, 2003 AGENDA ITEM 7 AGENDA ITEM Authorization to Amend Contract with Western Press and Mail GENERAL MANAGER'S RECOMNIENDATI Authorize the General Manager to enter into an amendment to the contract with Western Press and Mail in an amount not to exceed an additional $11,500 for mailing services for the remainder of fiscal year 2003-2004. DISCUSSION In March 2003, a Request for Proposal process was conducted for the District's mailing services. The lowest responsible bidder was Western Press and Mail. The cost for mailing services for fiscal year 2003-2004 was estimated to be$14,200 plus $22,500 for postage. With the need for additional mailings to coastside residents as public outreach for the District's Coastside Protection Program, the District will need to increase the contract with Western Press and Mail. These additional mailings include two quarterly newsletter issues of Open Space Views being provided to San Mateo County Coastal residents. The estimated cost for additional mailing services is $4,000. When adding this cost to the existing$14,200, the total cost for mailing services for this year will be $18,200. The estimated cost for the additional postage is $7,500. When adding this cost to the existing $22,500, the total cost for postage will be $30,000. To cover all of these costs,the contract for Western Press and Mail should be increased from $36,000 to $48,200. Prepared by: Sally Thielfoldt, Administration and Human Resources Manager Contact person: Same as above 33O Distel Circle 650-691-1zoo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Loss Altos CA 94022-1404 50-691•0485 fax www.openspace.org Deane tittle,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton Regional Open Sp _-e R-03-103 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-22 kJ1,EBRA'F1N(; 30 YEARS OF OPEN SPACE PRESERVATION October 8, 2003 AGENDA ITEM 8 AGENDA ITEM Approval of Adoption of Resolution to Amend Section 2.60 of the District's Rules of Procedure Regarding Certificates of Acceptance and Acquisition of Interests in Low-Value Real Property by the General Manager GENERAL MANAGER'S RECOMMENDATION Adopt the attached Resolution amending the District's Rules of Procedure, Section 2.60, Certificates of Acceptance and Acquisition of Interests in Low-Value Real Property by the General Manager. DISCUSSION The District conducts its business and meetings in accordance with state law. The Board of Directors has also adopted its own internal Rules of Procedure("Rules")which guide the Board in conducting its day-to-day business. In 1991 the Board of Directors adopted Resolution No. 91-28 amending Section 2.60 of the District's Rules regarding Certificates of Acceptance to enable the general manager to approve fee acquisitions of minor interests in low value real property under certain circumstances(see Report R-91-19). Staff recommends updating and simplifying the General Manager's authority to better reflect laws applicable to acquisition of real property by rescinding Resolution No. 9 1- 28 and adopting the attached resolution amending Section 2.60 of your Rules. The proposed amendments more clearly define the General Manager's authority to approve the acquisition or acceptance of a gift of a fee or easement interest in land valued at an amount not exceeding the General Manager's spending authority. The proposed resolution contains the following changes: a) Authorizes the President or Vice President of the Board of Directors or General Manager to execute Certificate of Acceptances on behalf of the District for any acquisitions approved by the District's Board of Directors, as Permitted by law. (The current resolution provides this authority to the President or"other appropriate officer"without defining who such officers are.) b) Authorizes the General Manager to approve the acquisition or acceptance of a gift of fee or easement interest in real property or to enter into an option to acquire real property as limited by the General Manager's spending authority. (The General Manager's current spending authority limit is $25,000.) 33o Distel Circle 650-691-1200 info@openspace.org BOARD Of DIRECTORS!Pete Sternens,Mary Davey,led Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton R-03-103 Page 2 c) Prior to approval of an acquisition by the General Manager, the District will complete any environmental documentation required by the California Environmental Quality Act (CEQA). d) The Board of Directors will be notified of any acquisition or option acquired by the General Manager under this Rule by an agenda item at the next regular Board meeting. The agenda item will include a recommendation for Board adoption of a Use and Management Plan, normally as a consent item. The recommended adoption of the revised policies for Certificates of Acceptance and Acquisition of Interests in Low-Value Real Property by the General Manager updates and simplifies the General Manager's authority to approve the purchase or acceptance of a gift of land or to enter into an option to acquire real property under the General Manager's spending authority. The General Manager is authorized to acquire real property where it is determined that the District might lose the potential acquisition and there is insufficient time to notify the Board ahead of time, or where the parcel acquired is of such a minor interest that it does not necessitate formal presentation to the Board. For example, the General Manager would continue to be able to approve the acquisition or acceptance of a gift of a small or low valued property such as the"paper" subdivision parcels in the Redwood Park subdivision at Purisima Creek Redwoods Open Space Preserve, or the Hacienda Park subdivision in the Mt. Umunhum area of Sierra Azul Open Space Preserve. These parcels typically consist of one or more lots measuring 25 feet by 100 feet(25' X 100) each in size. As another example, in April of 2003, the District received a gift of a .23-acre fee interest in a water reserve parcel as an addition to the Thornewood Open Space Preserve. We have attached the Closing Memo dated April 14, 2003 for this gift. Also, attached is the proposed new form of Closing Memo the Board would receive for future acquisitions, upon Board approval of the Rule amendment proposed in this report. Prepared by: Michael C. Williams, Real Property Manager Susan M. Schectman, General Counsel Contact Person: L. Craig Britton, General Manager Attachments 1. Proposed Resolution Amending Section 2.60 of the District's Rules of Procedure. 2. Current Resolution 91-28 Regarding Section 2.60 of the District's Rules of Procedure. 3. Inter-Office Memorandum Showing New Format. i I RESOLUTION NO. 03- RESOLUTION OF TIE BOARD OF DIRECTORS OF TIC MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING SECTION 2.60 OF THE RULES OF PROCEDURE WHEREAS, in the course of District business, there are occasions when the District has an opportunity to acquire real property of low market value, but which has open space value and whose acquisition is in the best interest of the District; and WHEREAS, in some cases, these acquisitions require immediate District action to complete so that there may be insufficient time to agendize the matter for formal Board approval; and WHEREAS, in other cases in order for these acquisitions to be accomplished, the District must act quickly to obtain option to acquire the property; and WHEREAS, these acquisitions are relatively small and within the statutory authority set out in Section 5549(b)(2)of the Public Resources Code for the General Manager to expend District funds and therefore should appropriately be within the authority of the General Manager to acquire; and WHEREAS, the Board of Directors determines that it is necessary and convenient for the efficient operation of the activities of the District and for it to successfully acquire a system of open space preserves, that the General Manager have the authority set out in this Resolution. NOW, THEREFORE,BE IT RESOLVED AS FOLLOWS: Section 2.60 of the Rules of Procedure of the Board of Directors of the M[idpeninsula Regional Open Space District is hereby amended to read as follows: Section 1. Certificates of Acceptance and Acquisitions of Interests in Low-Value Real Propeft by the General Manager. A. In accordance with Government Code Section 27281, Certificates of Acceptance for deeds or grants conveying any interest in or easement upon real estate to the District for public purposes shall be executed as follows: 1. Certificate of Acceptance. The President of the Board of Directors, or, in his or her absence, the Vice President of the Board of Directors, or the District's General Manager, are hereby authorized to consent to and accept on behalf of the Mdpeninsula Regional Open Space District, deeds or grants conveying any interest in or easement upon real property to the District for public purposes and to execute a Certificate of Acceptance as evidence thereof as required by law. B. Acquisitions of Interests in Low-Value Real Property by the General Manager. The General Manager is hereby authorized to approve the acquisition of an interest in or easement upon real property, or an option to acquire such an interest or easement, on behalf of the Midpeninsula Regional Open Space District provided the following conditions are met: 1. The General Manager determines that the acquisition of such interest in or easement upon real property is necessary or appropriate in order for the District to effectively acquire, plan, maintain and operate its system of open space preserves, and that such acquisition is consistent with all applicable District regulations and policies concerning acquisition of real property; and 2. The purchase price, option price, or, in the case of a gift,the fair market value of the gift, does not exceed the General Manager's authority to expend District funds as provided in Section 5549 (b)(2)of the Public Resources Code and as authorized by the Board of the Directors; and 3. Prior to the General Manager's approval of an acquisition, the District undertakes all acts required by law prior to acquiring real property, including compliance with the California Environmental Quality Act; and 4. After acquisition, the General Manager shall notify the Board of Directors, in writing, of the acquisition or option and place upon the Board of Director's agenda at its regular meeting a Preliminary Use and Management Plan for the real property so acquired. Pursuant to the District's Public Notification Policy, the General Manager may determine that such Plan be presented to the Board for final adoption, in the event no public comments concerning the proposed plan have been received prior to Board action. BE IT FURTHER RESOLVED that this Resolution supersedes and repeals Resolution 89-51, adopted by the Board of Directors of the Midpeninsula Regional Open Space District on November 8, 1989 and Resolution 91-28 adopted by the Board of Directors of the Midpeninsula Regional Open Space District on June 28, 1991. I 0 v y RESOLUTION NO. 91 y REESOLUTION OF THE BOARD OF DIRECTORS OF THE - MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING SECTION 2 . 60 OF THE R13LES OF PROCEDURE Section 2 .60 of the Rules of Procedure of the Board of Directors of the Midpeninsula Regional Open Space District is hereby amended to read as follows : Certificates of Acceptance. In accordance with Government Code Section 27281 , Certificates of Acceptance for deeds or grants conveying any interest in or easement upon real estate to the District for public purposes shall be e:;ecuted as follows: (1) The President of the Board of Directors or other appropriate officer is hereby authorized to consent and accept on behalf of the Midpeninsula Regional Open Space District deeds or grants conveying any interest in or easement upon real property to the District for public purposes and to execute a Certificate of Acceptance as evidence thereof as required by law; or (2) The General Manager is hereby authorized to approve the acquisition of a minor interest in or easement upon real property and accept on behalf of the Midpeninsula Regional Open Space District deeds or grants conveying any such minor interest in or easement upon real property to the District for public purposes and to execute a Certificate of Accepi;i1nce as evidence then, c.f a:' recjuirtc(! by law, subject to the following: a) The General Manager finds that the acquisition of such minor interest in or easement: upon real property is consistent with District policy; and _ b) The cost does not exceed the General Manager ' s authority as provided in Section 5549 (b) of the Public Resources Code and as approved by the Board of Directors from time to time; and c) The General Manager informs the Board of Directors of the action or proposed action within, a reasonable period of time; or (3) The General Manager is hereby authorized to approve the acquisition of law-value fee interests of real property and accept on behalf of the Midpeninsula Regional. Open Space District deeds or grants conveying any fee title interest to the District for public purposes and to execute a Certificate of Acceptance as evidence thereof as required law, subject to the following: a) The General Manager finds that the acquisition of such low-value real property is consistent with District police; and b) The General Manager finds that the District is unable to o5tain a binding option on the property to secure it pending Board approval of the acquisition at a pohlic Board meeting and that without this security completion of the acq"isition might be jeopardized; aW W The cost does not exceed the General Manager ' s authority as provided in Section 5549 (b) of the Public Resources Code and as approved by the Board of Directors trom time to time; and d) After close of the transaction , the General Manager will cause a public report to appear on a Board agenda within a reasonable period of time for approval of the preliminary use and management plan . Be it further resolved that this Resolution supersedes Resolution 89-51 , adopted by the Board of Directors of the Midpeninsula Regional Open Space District an November 8 , 1989 . Regional Open S1,- �e INTER-OFFICE MEMORANDUM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: C. Britton, General Manager ( I I I FR I-T"(I U 'I I %11,1, 01 1, P! \ I I A('E I 1Z1"0 RV',I ii From: M. Williams, Real Property Manager Date: October 2,2003 Subject: Lion"Redwood Park"Property Addition to Purisima Creek Open Space Preserve A Gift Deed was recorded on September 30, 2003 and title to and possession of this .I 1-acre parcel passed to the District. In accordance with your Rules of Procedure, Section 260 (2), as amended on June 18, 1991 (see Report R-91-62), to wit: "The General Manager is hereby authorized to approve the acquisition of a minor interest in or easement upon real property and accept on behalf of the Midpeninsula Regional Open Space District deeds or grants conveying any such minor interest in or easement upon real property to the District for public purposes and to execute a Certificate of Acceptance as evidence thereof as required by law, subject to the following: 1. The General Manager finds that the acquisition of such minor interest in or easement upon real property is consistent with District policy; and 2. The Cost does not exceed the General Manager's authority as provided in Section 5549(b)of the Public Resources Code as approved by the Board of Directors from time to time; and 3. The General Manager informs the Board of Directors of the action or proposed action within a reasonable period of time." The General Manager signed a Certificate of Acceptance on September 16,2003 and a Gift Deed was recorded on September 30,2003 for the subject property,based upon the General Manager's determination that acceptance of this gift is in accordance with the above stated policy. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement,Lease, Date/Res.No. MgmtAgmt.) Purisinia Creek San Mateo Lion 11 Fee See Above Redwoods 067-097-040 1 1 1 1 Mgmt.Status: Dedication Date/ Closing Date (Open,Closed,CMU, Status: Type Purchase Price CIS Code or Other) (Intended (Gift Value) Withheld) September 30,2003 Closed Intended Gift $500.00 i,tfo,@)Openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: wt�jvv C'0�IrIsrace.nrg Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton PRELIMINARY USE AND MANAGEMENT PLAN CHART INFORMATION Preserve/Area County/A.P.N. Grantor Acres Board/GM Action Date Acquired Purisima Creek San Mateo Lion 11 General Manager Approval 9/16/2003 Redwoods 067-097-040 and Certificate of Acceptance Public Access: Closed to public use at this time. Patrol: Regularly patrol the property. Signs: Install preserve boundary signs where appropriate. Name: Addition to Purisima Creek Redwoods Open Space Preserve Dedication: Withhold dedication as public open space at this time. Site Safety Inspection: Preliminary inspection is complete and no hazards were found; comprehensive inspection to be complete before the close of escrow. CE A DETERMINATION It has been concluded that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(California Environmental Quality Act)under Article 19, Sections 15316, 15317, 15325, and 15061 as follows: Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition qualifies under all three sections. The actions proposed in the Preliminary Use and Management Plan are also exempt under section 15061, as there is no possibility the actions may have a significant effect on the environment. CC: Board of Directors Administration Operations Accounting Planning Public Affairs PRELIMINARY USE AND MANAGEMENT PLAN CHART INFORMATION I Preserve/Area County/A.P.N. Grantor Acres Board/GM Action Date Acquired Purisima Creek San Mateo Lion 11 General Manager Approval 9/16/2003 Redwoods 067-097-040 and Certificate of Acceptance Public Access: Closed to public use at this time. Patrol: Regularly patrol the property. Signs: Install preserve boundary signs where appropriate. Name: Addition to Purisima Creek Redwoods Open Space Preserve Dedication: Withhold dedication as public open space at this time. Site Safety Inspection: Preliminary inspection is complete and no hazards were found; comprehensive inspection to be complete before the close of escrow. CEQA DETERMINATION It has been concluded that this project will not have a significant effect on the environment. It is categorically exempt from CEQA(California Environmental Quality Act)under Article 19, Sections 15316, 15317, 15325, and 15061 as follows: i Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and the management plan proposes to keep the area in a natural condition. Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an area. Section 15325 exempts transfers of ownership of interests in land in order to preserve open space. This acquisition qualifies under all three sections. The actions proposed in the Preliminary Use and Management Plan are also exempt under section 15061, as there is no possibility the actions may have a significant effect on the environment. CC: Board of Directors Administration Operations Accounting Planning Public Affairs i REDWOOD PARK SUBDIVISION - Purisima Creek Redwoods Open Space Preserve i f _ I - - - - F SEauo(n rtOpq � Feet 0 150 300 600 900 1,200 n 0 B B N� -- 2� Legend �- - 190 MROSD Lion Gift ---- - --- —-- F1 WE _._ a 917 IT 1 t _.AVEINK- - r� 1 1 AVENUE __—_.a-...- E G Wm ,IIJPu-C-RWp ISYt VaiklReEwooE_Pa�A�gRpns Lepal_Lan ma!(sum IOI031 Claims No. 03-17 Meeting 03-22 Date 10/08/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 6510 $198.00 A-ABCO Rents Volunteer Recognition Event Supplies 6511 $214.47 ADT Security Services Burglar Alarm Service 6512 $16,748.00 ## Aerial Information Systems,Inc. Vegetation Map-South Skyline 6513 $969.34 Allied Auto Works Vehicle Service and Repairs 6514 $315.42 AT&T Wireless Cellular Phone Service 6515 $1.89 Barron Park Supply Co.,Inc. Plumbing Supply 6516 $122.49 Browning-Ferris Industries Garbage Service 6517 $20.16 California Water Service Company Water Service 6518 $178.80 Carter Industries Vehicle Supplies 6519 $160.00 Clark Pest Control Pest Control 6520 $250.00 Concern Training-Substance Abuse 6521 $83.89 Continuing Education of the Bar Legal Books 6522 $110.02 Copware Legal Books 6523 $151.54 Correia,Anthony Reimbursement-Uniform 6524 $1,943.75 Dillingham Associates Consulting Services-Jacques Ridge Staging Area 6525 $88.62 Document Systems Office Supplies 6526 $5,249.25 Economics Research Associates Consulting Services-Coastal Annexation Fiscal Studies 6527 $4,817.13 '1 Edward R.Bacon Company, Inc. Flatbed Trailer 6528 $123.48 Freeman,Matt Reimbursement-Mileage 6529 $2,520.22 Freyer&Laureta,Inc. Consulting Services-Old Page Mill Road 6530 $288.43 Gardenland Power Equipment Field Supplies&Equipment 6531 $21,735.95 Gilpin Geosciences,Inc. Consulting Services-ECDM&Purisima Creek 6532 $116.16 Goodco Press,Inc. Printing Services-Business Cards 6533 $351.46 Great! Printing Services-ECDM Maps 6534 $460.00 Green Waste Recovery,Inc. Garbage Services 6535 $250.00 Joan Combs Copyediting&Proofreading-District Trail Guide Book 6536 $360.45 John Shelton,Inc. Field Supplies 6537 $134.31 Koletzke,Anne Reimbursement-Local Business Meeting 6538 $3,655.68 LFR Levine Fricke Demolition-Sewage Lift Station-Pulgas 6539 $42.04 MCI Long Distance Telephone Service 6540 $119.92 MegaPath Networks Internet Connection-DSL Line SFO 6541 $163.73 Minton's Lumber&Supply Field Supply 6542 $1,000.00 "2 North American Title Company Acquisition Deposit 6543 $339.14 Pacific Water Systems Water Supplies-Enterprise Rental 6544 $10.71 Paterson,Loro Reimbursement-Uniform 6545 $42.95 Peninsula Digital Imaging Printing-Grabtown Gulch&Virginia Mill Project 6546 $295.23 PIP Printing Printing-Regulation Book 6547 $12.97 Rancho Hardware&Garden Shop Field Supply 6548 $215.53 Reed&Graham,Inc. Rice Straw Bales for Trail Restoration-Virginia Mill 6549 $174.25 Roy's Repair Service Vehicle Repairs&Service 6550 $303.94 San Jose Mercury News Legal Ad.-Skyline Shop Paint Bid 6551 $187.62 SBC Payment Center Telephone Service 6552 $465.48 Shoreline Printing&Graphics,Inc. Printing Services-Postcards 6553 $443.56 Simeon Walton Training-Ben Guzman 6554 $162.18 Skyline County Water District Water Service 6555 $280.00 State Certified Plumbing Plumbing Repair-Rancho San Antonio 6556 $1,082.50 Summit Uniforms Uniform Expense Page 1 of 3 Claims No. 03-17 Meeting 03-22 Date 10/08/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 6557 $3,352.68 Tamara Kan Maping Services 6558 $221.89 Tires on the Go Tires&Tire Repairs 6559 $3,159.73 United Rentals Northwest,Inc. Water Truck Rental-SFO&Virginia Mill 6560 $225.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill 6561 R $300.00 Acme&Sons Sanitation Sanitation Services 6562 R $151.13 ADT Security Services Burglar Alarm Service-Skyline Field Office 6563 R $52.63 ANG Newspapers Legal Ad.Bid-Skyline Shop Painting 6564 R $97.79 Arbill Glove&Safety Product Field Supplies 6565 R $25.41 Brooks Cupertino Glass Truck Side Mirror Replacement 6566 R $228.06 Costco Membership 6567 R $250.00 Cotterel,Scott Reimbursement-First Responder Training 6568 R $1,506.03 Dunn's Automotive Truck Service&Repair 6569 R $596.32 Emergency Vehicle Systems Vehicle Accessories 6570 R $19,007.10 Fenton Communications Communications&Public Affair Services-San Mateo County Coastal Protection Program 6571 R $1,319.32 *3 First Bankcard 654.67-Training&Conf.Exp. 89.99-Internet Services 276.66-Field Equip.Supp.&Uniform Exp. 198.00-Special Event Supplies 100.00-Job Posting 6572 R $464.39 Forestry Supplies,Inc. Field Supplies 6573 R $50.04 Foster Brothers Keys&Locks 6574 R $102.36 G&K Service Shop Towel Service 6575 R $132.94 Gardenland Power Equipment Field Supplies&Equipment 6576 R $470.51 Greenlnfo Network Wall Map Update 6577 R $1,383.92 Halvarsen Plastics,Inc. Counter Top-Foothill Field Office 6578 R $750.00 Hewlett-Packard Express Services Printer Service 6579 R $282.27 Home Depot,Inc. Field Supplies&Equipment 6580 R $45,476.10 Jos.J.Albanese,Inc. Construction Services-Jacques Ridge Staging Area 6581 R $12.34 Keeble&Shuchat Photography Photo Processing 6582 R $134.99 Kinko's Printing Services 6583 R $75.00 Kwik Key Lock&Safe Co.Inc. Lock&Key Services 6584 R 10.83 Langley Hill Qua Base Rock for La Honda Ranger Residence $ 9 Y �Y 9 6585 R $1,278.21 Los Altos Garbage Co. Refuse Services 6586 R $833.54 Mark Bult Design Graphic Design-New 30th Anniversary Letterhead& Envelope 6587 R $13,318.82 MetroMobile Communications Radios&Accessories 6588 R $3,140.00 Office Team Office Temporary Help-Human Resource Analyst 6589 R $331.35 Orchard Supply Hardware Field Equipment&Supplies 6590 R $352.33 Petty Cash Conference&Training Expense,Office&Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 6591 R $8,718.90 Primary Consulting Services Recruitment Services 6592 R $382.70 Ray L.Hellwig Services,Co.,Inc. HVAC Maintenance-Admin.Office&Tenant Space 6593 R $914.35 Safety Kleen Oil Recycling 6594 R $1,489.33 SBC Telephone Service 6595 R $2,478.00 Seaver,Richard DBA Rural Pig Mgmnt Pig Control Services 6596 R $2,935.00 Shoreline Printing&Graphics,Inc. Printing Services-Envelopes 6597 R $160.21 Summit Uniforms Uniform Expense Page 2 of 3 Ills Claims No. 03-17 Meeting 03-22 Date 10/08/03 Revised Midpeninsula Regional Open Space District # Amount Name Description 6598 R $25.74 Turf&Industrial Equipment Co. Vehicle Supplies 6599 R $6.68 United Parcel Service Parcel Shipping 6600 R $49.08 Verizon Pager Service 6601 R $88.26 Xpedite System,Inc. Fax Broadcast System Services 6602 R $66.96 Younkin,Shannon Reimbursement-Mileage Total $183,368.90 *1 Urgent Check Issued 10/01/03 *2 Urgent Check Issued 09/29/03 *3 Urgent Check Issued 10/06/03 ## Expenditure to Date Exceeds 1 OK But Not 25K Page 3 of 3 f Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: October 8, 2003 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 Phone: 650-691-1200 Fax: 650-691-0485 • E-mail:mrosdoopenspace.org • Web site: www.openspace.org I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT • pen Spa . . • Y-- A1,l I 4lMN FESrl Y L. OPEN SPACE Nave,oav,r 1, 2003 12:00 v1,aoa - 4:00 p vw t%cc ettu Ra*izk Ope wSpace,Pre4,e4ve, Come and celebrate the beauty of autumn, and the benefits of open space. Bring family and friends to enjoy a variety of activities, interpretive natural and cultural history walks, hands on discovery and crafts for kids, displays and information of partner organizations and agencies, and more. Activities will be ongoing throughout the day and some will require sign-up upon arrival. A picnic area is available and Picchetti Winery will be open for tasting as well. For more information contact Carl Oosterman, Community Programs Supervisor, at 650-691-1200 or communityprograms@openspace.org. www.a� c,�a ��a � Memorandum To: Craig Britton, General Manager From: Matt Freeman, Open Space Planner II Date: September 29, 2003 Re: Results of Trail Count and Visitor Survey, El Corte de Madera Creek Open Space Preserve The of this memo is to share the results of a trail count and visitor purpose to survey that was conducted at El Corte de Madera Creek Open Space Preserve on June 5 &7, 2003. The purpose of the trail count was to record the number and type of visitors (hikers, equestrians, or cyclists) at El Corte de Madera Creek Open Space Preserve. This information represents a snapshot in time,but is useful in understanding basic visitor use patterns. District staff and volunteers were stationed at the three main entrances to the Preserve. Preserve visitors were asked to fill out a brief survey. The purpose of the survey was to learn more about the visitors' use patterns and perceptions of the trail system. By finding out how often visitors use the Preserve,how far they travel to visit the Preserve, and how they get information about the Preserve, staff can better communicate with visitors through future planning and outreach efforts. This project was planned and implemented by the Planning and Public Affairs Departments. Eleven volunteers participated in the visitor count and survey administration. Special thanks goes to volunteer Chris Braley, who greatly assisted with the survey design and who tallied the results. A brief summary of the visitor count and survey results is presented below. Trail Count I� 11 Var hardy,J� S�tudaJa ' 1t On . Hiker 15 (27%) 85 (29%) Cyclist 40 (73%) 206 (71%) Equestrian 0 0 Total Visitors 55 291 I 1 Visitor Survey Summary How visitors learn about the Preserve(171 respondents) 81% From other Preserve users 9% District website 4% ROMP publication 3% District publication 3% Other Where visitors typically come from (231 Respondents) 39% from within District Boundaries 3 1% from Peninsula outside District 13%from South Bay 9% from East Bay 2% from North Bay 6% from outside Bay Area Average number of visits to Preserve per year (226 respondents) 15%visit ECdM more than 50 times/year 28%visit EUM between 21 -50 times/year 57%visit EUM Between I -20 times/year Overall rating of visitor experience(1-5 w/5 being best) (217 respondents) 68%rate 5 29%rate 4 3%rate 3 or less Average rating is 4.63 Best way for District to share information about Preserve(183 respondents) 53% District website 16% Email/Bicycle club listsery 12% Bike shop 11% Other 8% District signboard Awareness that sediment from roads and trails may be impacting fisheries (221 respondents) 40% Yes 60% No Favorite trails in Preserve The following trails were listed most frequently, in order of preference: Resolution, Manzanita, Methuselah,Giant Salamander, Steam Donkey, and El Corte de Madera Creek. 2 Preserve management priorities(208 respondents) Respondents were requested to rank the following from I to 4, with I being the highest priority: Wildlife Habitat, Recreation Opportunities, Resources Protection and Technically Challenging Trails. Recreation Resource Technically Wildlife Habitat Opportunities Protection Challenging Trails 40%rated#1 25%rated#1 30%rated#1 24%rated#1 24%rated#2 23%rated#2 32%rated#2 2 1%rated#2 23%rated#3 3 1%rated#3 25%rated#3 15%rated#3 13%rated#4 2 1%rated#4 13%rated#4 40%rated#4 MROSD - VISITOR SURVEY Ell Corte de Madera Creek Open Space Preserve MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ICI Name: Zip Code: Date: 1. How did you learn about El Corte de Madera Creek Open Space Preserve (ECdM)? District Publication ROMP Publication Community Event Web site From Other Users Other: 2. How many times per year do you hike_ / cycle_ horseback ride. in this preserve? 3. Briefly, describe why you like to hike/cycle/ride here: On a scale of 1 (low) to 5 (high), how would you rate your experience? 4. What other Parks or District preserves do you regularly visit? How many times per year? O Fremont Older _/year ( ) Pulgas Ridge /year Other Agencies Long Ridge _/year ( ) Russian Ridge /year ( ) East Bay Reg Parks /year Los Trancos _/year ( ) Saratoga Gap jyear ( ) Mt. Tam —/Year O Monte Bello —/Year ( ) St. Joseph's Hill —/Year ( ) Soquel Dem. Forest —/year O Picchetti Ranch —/Year ( ) Skyline Ridge —/Year ( ) Wilder Ranch jyear O Purisima Creek—/Year ( ) Windy Hill _/year ( ) Other —/Year 5. What is your favorite: ECdM Trail? District Trail? 6. Which trails do you use the most? 7. What is the best way to get information to you about ECdM? O Newspaper O Websites Signboard O Club list serve O Bike shops O Emails O Other 8. Are you aware that sedimentation from the Preserve's roads and trails is impacting habitat for endangered species in nearby streams? ( ) Yes ( ) No 9. Please rank the following management priorities for El Corte de Madera Creek Preserve: 1 (highest priority) to 4 (lowest priority) Wildlife Recreational Resource Technically Habitat Opportunities Protection Challenging Trails Regional Open Space e.. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: October 8, 2003 Re: FYI's 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 9 E-mail:mrosd@openspace.org 9 Web site: www.openspace.org NOTICE OF P LIC HEARING San Mateo County Y Mosquito Abatement District Annexationby San Mateo County .F Mosquito Abatement District of the balance of San Mateo County NOTICE IS HEREBY GIVEN that the San Mateo Local Agency Formation Commission will hold a public hearing to receive protest regarding the M+y proposed annexation by San Mateo County Mosquito Abatement District of µ the balance of San Mateo County,including cities of San Bruno,South San Francisco, Brisbane, Daly City,Colma, Pacifica, Half Moon Bay,south and midcoast unincorporated communities and all surrounding unincorporated r areas not currently within Mosquito Abatement District boundaries.LAFCo's Resolution approving the annexation conditioned upon passage of a benefit assessment to fund service may be reviewed at the LAFCo office. The LAFCo protest hearing will be held on October 28,2003 at 7:00 p.m.in the Community Room,So.San Francisco Municipal Services Building,33 Arroyo Drive,South San Francisco,CA 94080. Written protests against this annexation may be filed by owners of land within annexation area or by registered voters residing within annexation area.Written protests may be mailed to San Mateo LAFCo,455 County , Center; Redwood City; CA 94063 or delivered to the Fxecutive Officer of the Local Agency Formation Commission at the protest hearing. Each protest must state whether it is made by a landowner or a registered voter and must include the name and address of the protestor and a street address or parcel number identifying the location of the land;a registered voter's protest must show the name and address appearing on the affidavit of registration. Each written protest must be filed no later than the conclusion of the hearing to be considered valid.The effect of protests received will be determined within 30 days following the hearing in accordance with Government Code Section 57075. For more information, contact Martha Poyatos, LAFCo Executive Officer at(650)363-4224.Dated October 6,2001 __--_—— Courtesy notice,official notice published in San Mateo Times on 10/6/03. --- ---------------------------------- - PROTEST OF PROPERTY OWNER* Name of Property Owner,as shown on latest assessment roll: Address or Parcel Number of the Property: I hereby protest against the proposal titled: Proposed Annexation of balance of San Mateo County by San Mateo County Mosquito Abatement District Print Name: `Signature: Date: PROTEST OF REGISTERED VOTER Name and Address of Registered Voter,as shown on the affidavit of registration: Address or Parcel Number of the Property: I hereby protest against the proposal titled:Proposed Annexation of balance of San Mateo County by San Mateo County Mosquito Abatement District Print Name: "Signature: Date: Protests made on behalf of a property owner by an agent must be accompanied by owner's written authorization of the agent with respect to that land. If title is held by more than one person jointly,protest should bear all signatures. If you wish to mail protest you may return ballot to:San Mateo LAFCo,455 County Center,Redwood City,CA 94063 by October 28,2003 or present written protest at the hearing to be held October 28 at 7:00 p.m.at SSF Municipal Service Building,33 Arroyo Dr.,So.San Francisco. Please call LAFCo at(650)363- 4224 if more information is needed. I Regional Open r ce --------------- INTER-OFFICE MEMORAN ----._� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: C. Britton, General Manager eal Property From: M. Williams, p rty Representative ,l Date: April 14, 2003 ec SubJ t: Procter Water Reserve Property Addition to Thornewood Open Space Preserve G - re A Gift Deed was recorded on April 2, 2003 and title to and possession of this .23 ac parcel passed to the District. In accordance with your Rules of Procedure, Section 260 (2), as amended on June 18, 1991 (see Report R-91-62), wit: The General Manager is hereby authorized to approve the acquisition of a minor interest in or easement upon real property and accept on behalf of the Midpeninsula Regional Open Space District deeds or grants conveying any such minor interest in or easement upon real property to the District for public purposes and to execute a Certificate of Acceptance as evidence thereof as required by law, subject to the following: 1. S acquisition The General Manager finds that the ac uisition of such minor interest in or easement upon real property is consistent with District policy; and 2. The Cost does not exceed the General Manager's authority as provided in Section 5549(b) of the Public Resources Code as approved by the Board of Directors from time to time; and 3. The General Manager informs the Board of Directors of the action or proposed action within a reasonable period of time; a Gift Deed was recorded on April on March 20 P The General Manager signed a Certificate of Acceptance , 2003 and subject property, based upon the General Manager's determination that acceptance of this gift is in 2, 2003 for the subJ p p ty, p g i accordance with the above stated policy. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement, Lease, Date/Res. No. Mgmt Agmt.) Thornewood San Mateo Procter .23 Fee See Above 075-123-030 Dedication Date/ Mgmt. Status: Status: Closing Date (Open,Closed, CMU, tended Type Purchase Price GIS Code or Other) (InWithheld) April 2, 2003 Open Intended Gift 0 Misc. Notes: cc: Board of Directors Administration Operations Accounting Planning 330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org Web site:www.openspace.org �w= Wig' Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz • Cenetal Manager:L.Craig Britton Regional Open Sp..-,,,.-e ,AUFWHNINSULA REGIONAL OPEN SPACE DISTRICT October 7, 2003 Derry Kabcenell 567 Cresta Vista Lane Portola Valley, CA 94028-7726 RE: Driveway Drainage Improvements, Windy Hill Open Space Preserve Dear Derry, The District recently received a copy of the Drainage Improvements Plan prepared by Freyer& Laureta, Inc., showing proposed drainage modifications for your driveway. It is our understanding that the minor improvements are meant to correct some of the unanticipated drainage deficiencies that were identified along the new driveway after experiencing last winter's rains. On Thursday, September 25, 2003, Ana Ruiz spoke with Rich Laureta with Freyer& Laureta, Inc. to clarify the proposed improvements. According to Mr. Laureta, the work is expected to commence in a few weeks and require approximately one week to complete using primarily a small excavator and a 10-wheel truck to transport material. Most of the drainage improvements shown on the plans remain within your easement and are consistent with the maintenance provisions for your driveway. However, the rolling dips that are proposed for the abandoned trail section located above the driveway lie outside the easement. Construction of the rolling dips,therefore,requires issuance of a Permit to Enter, of which a copy is enclosed for your review. If you have any questions,please feel free to contact Ana Ruiz at(650) 691-1200. Also, it is important to mention that during our review of the drainage plans, District staff noted that three of the new culvert boxes extend beyond the easement boundary. The District would like to review these improvements with you after the aforementioned drainage modifications are complete to determine if any action is necessary to bring the culvert boxes within your area of responsibility. We would like to conduct this review within the next year. In the spirit of good neighbors,the District appreciates your efforts in keeping us informed of these activities. We also recognize and appreciate your proactive measures to minimize surface flow erosion by correcting the drainage improvements along your driveway and support your desire to complete the proposed drainage improvements before the start of the rainy season. 4cerely, L. Craig ritton General Manager Enclosure LCB:ar cc: MROSD Board of Directors David Sanguinetti,Skyline Area Superintendent Rich Laureta,Freyer&Laureta,Inc. 3 3o 0 S;omens, Dave},Jet,"cj,(, GENERAL MANAGER: A,tor o a 9 .a z "o'l Lorry Hassett,Kenneth C.Nitz L Craig Britton National Park Service Pacific West Region 1111 Jackson Street NATIONAL PARK U.S.Department of the Interior Regional Director's Office Suite 700 SERVICE Oakland,CA 94607 510-817-1304 phone 510-817-1485 fax L54(PWRO-RD) October 6, 2003 I Mr. David Krask _� f Office of Counsel Pacific as and Electric Company P. ox /442 an Francisco, California 94120 Re: Jefferson Martin 230 kV Project Dear Mr. Kraska This letter constitutes official notification to PG&E that the Jefferson Martin 230 kV project, as proposed, is subject to the conversion requirements of the Land and Water Conservation Fund Act. The National Park Service's Pacific West Regional Office administers the Land and Water Conservation Fund program for California and other western states. Should PG&E intend to proceed with this project, the requirements of the Land and Water Conservation Fund, which are outlined below, would need to be satisfied before construction could begin. i Background The California Public Utilities Commission recently released the Jefferson Martin 230 kV Draft Environmental Impact Report ("DEIR") for public review and comment. The National Park Service, through the Golden Gate National Recreation Area, submitted comments can the DEIR to the California Public Utilities Commission ("CPUC"). In the process of reviewing the DEIR, it came to the attention of the Golden Gate National Recreation Area("GGNRA") that the project would require new encroachments across two local parks, Edgewood County Park and Pulgas Ridge Open Space Preserve. (DEIR page D.2-20.) In GGNRA's public comment letter, GGNRA advised the CPUC that the granting of encroachments across the two local parks would trigger the conversion provisions of the Land and Water Conservation Fund Act, 16 U.S.C. § 4601-8, and that the NPS's Regional Office would notify PG&E of these requirements. The Land and Water Fund is a conservation program established by Congress in 1964 to create parks and open spaces; to protect wilderness, wetlands and refuges; to preserve wildlife; and to enhance recreational opportunities. Property acquired or developed with Land Water Conservation Fund ("LWCF") assistance is to be retained and used for public outdoor recreation. Conversions of properties protected under § 6(f)(3) of the LWCF Act occur when a project or use eliminates or diminishes the public outdoor recreation value of the protected lands. The National Park Service is responsible for reviewing conversions of assisted properties. The NPS Regional Director's review of a proposed conversion begins once an application from the California Department of Parks and Recreation ("CDPR") has been submitted. The application is based on a request by the LWCF grant recipient to the CDPR. The conversion application must conform to the requirements of the LWCF Act and its implementing regulations. See 16 U.S.C. § 4601 -8 and 36 C.F.R. Part 59. The conversion decision requires an analysis under NEPA, which is normally carried out by the project proponent or the recipient agency, subject to NPS review and approval. The Regional Director has the discretionary authority to approve or disapprove a conversion request. The Proposed Project is Subject to the LWCF The Jefferson Martin 230 kV project requires the granting of expanded rights-of-way across two local parks, Edgewood County Park and Pulgas Ridge Open Space Preserve. Edgewood County Park is administered by the County of San Mateo, Department of Parks and Recreation and the Pulgas Ridge Open Space Preserve is administered by the Mid-Peninsula Open Space District. Although PG&E has an existing right-of-way across these parks, the existing right-of-way is not wide enough to accommodate the higher towers and line clearances needed for a 230 kV transmission line. Edgewood County Park and Pulgas Ridge Open Space Preserve have each received federal grants under the Land and Water Conservation Fund. The Pulgas Ridge Open Space Preserve has received at least three different Land and Water Conservation Fund grants. The first grant, No. 06-00661, was issued in June 1978 for the acquisition of acreage to add to the Preserve. The second grant, No. 06- 0 1259, was issued in September 1989 for a trail development project. The third and most recent grant, No. 06-01433, was issued in September 2001 for several improvement projects. Edgewood County Park received a LWCF grant in 1979 for acquisition of land for the park. (Grant No. 06-00700.) The granting of expanded rights-of-way for PG&E's Jefferson-Martin 230 kV project would both eliminate and diminish the public recreational value of the affected lands. If PG&E intends to proceed with this project, the first step would be to meet with representatives of San Mateo County and the Mid-Peninsula Open Space District to determine whether they would support a conversion request to the CDPR. Please remember, conversion applications must be submitted to the National Park Service, Pacific West Regional Office through the California Department of Parks and Recreation. If you have any questions regarding the conversion application process or its accompanying NEPA requirements, please contact Ray Murray of the National Park Service at 510-817-1439. Sincerely, JONATHAN B. JARVIS Jonathan B. Jarvis Regional Director, Pacific West Region cc: L.Craig Britton,GM Charlie Willard Mid-Peninsula Regional Open Space District California State Parks 330 Distel Circle Office of Grants and Local Services Los Altos,CA 94022-1404 P.O.Box 942896 Sacramento,CA 94296-0001 Mary Raftery County of San Mateo Wesley Scow Office of the County Counsel Latham&Watkins 400 County Center 505 Montgomery Street,Suite 1900 Redwood City,CA 94063-4250 San Francisco,CA 94111 Mary Burns Susan Lee Director of County Parks and Recreation Aspen Environmental County of San Mateo 235 Montgomery Street,Suite 800 455 County Center San Francisco,CA 94101 Redwood City,CA 94063 Superintendent,GGNRA DOI Solicitor's Office,Oakland,CA