HomeMy Public PortalAbout20040114 - Agendas Packet - Board of Directors (BOD) - 04-01 Regional Open Sp. -,e
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
(A UBRA I'lW; 30 YEARS OF OPEN SIIA(,E PRESERVA,riON
Meeting 04-01
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
6:30 p.m.
Wednesday, January 14, 2004
330 Distel Circle
Los Altos, California
AGENDA*
Please Note: 6:30 p.m. Closed Session Special Meeting Start Time
7:30 p.m. Regular Meeting Start Time
6:30 ROLL CALL
SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT—CLOSED SESSION
The Closed Session will begin at 6:30 p.m. At the conclusion of the Closed Session, the Board will
adjourn the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the
Regular Meeting, the Board may reconvene the Special Meeting Closed Session.
I. Conference with Legal Counsel—Existing Litigation, Government Code Section 54956.9(a)
Name of Case - Half Moon Bay Coastside Foundation,et a]. v. Midpeninsula Regional Open
Space District, San Mateo County Superior Court Case No. CIV432548
7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL
OPEN SPACE DISTRICT
ORAL COMMUNICATIONS—Public
ADOPTION OF AGENDA—N. Hanko
ADOPTION OF CONSENT CALENDAR—N. Hanko
ADOPTION OF MINUTES
• October 22, 2003
• November 12, 2003
BOARD BUSINESS
7:40* 1 Elect Board Officers for the 2004 Calendar Year—S. Thielfoldt
7:55* 2 Renewal of Investment Authority until January 15, 2005 and Approval of the District's Annual
Statement of Investment Policy—M. Foster
8:05 3 Approval of Agreement for Legislative Consulting Services for 2004 with Public Policy
Advocates in Sacramento—C. Britton
33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L,Craig Britton
Meeting 04-01 Page 2
8:10* 4 Appointment of Administration and Budget Committee for 2004;The President of the Board of
Directors Appoints the Administration and Budget Committee Members for the 2004 Calendar
Year With Board Consent—S.Thielfoldt
*** 5 Approval of Preliminary Use and Management Plan for Kurtzhal"Redwood Park"Property
Addition to Purisima Creek Redwoods Open Space Preserve—M.Williams
*** 6 Authorization to Amend Agreement with LFR,Inc. for up to An Additional$20,700 over the
Previous$62,054 Amount Authorized to Provide Geotechnical and Civil Engineering Services
to Prepare Plans and Specifications for Two Trail Bridges in Conjunction with the Pulgas
Ridge Public Access Improvement Project,for a Total Sum Not to Exceed$82,754 —D.Vu
*** 7 Confirm the Calling of a Special Meeting of the Board of Directors for January 21,2004
Beginning at 7:00 p.m.—N.Hanko
8:20* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of
District Directors and Staff.
*** REvIsED CLAIMS
8:35* AwouRNMENT
* Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of
order.
** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item
is considered by the Board of Directors. You may address the Board concerning other matters during
Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may
comment to the Board by a written communication, which the Board appreciates.
*** All items on the consent calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the
Consent Calendar during consideration of the Consent Calendar.
I�
en S1.
%"IDPENINSIILA REGIONAL OPEN SPACE DISTRICT
Meeting03-2 5
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
November 12, 2003
MINUTES
SPECIAL MEETING
I. ROLL CALL
Vice President Mary Davey called the meeting to order at 5:30 p.m.
Members Present: Jed Cyr, Mary Davey, Larry Hassett, Ken Nitz, and Pete
Siemens
Members Absent: Deane Little and Nanette Hanko
Staff Present: Craig Britton, Sue Schectman, Sally Thielfoldt, John Maciel,
Cathy Woodbury, Sandy Sommers, Matt Freeman
II. CLOSED SESSION
M. Davey stated that the Board would adjourn to Closed Session to discuss Closed
Session Agenda Items I and 2.
The Board recessed to Closed Session at 5:31 p.m. and the Closed Session commenced at
5:31 p.m. The Board concluded the Closed Session at 7:35 p.m. No reportable action
was taken.
REGULAR MEETING
III. M. Davey called the Regular Meeting to order at 7:36 p.m. She announced that the
Board had discussed Closed Session Agenda Items 1 and 2 in Closed Session and that no
reportable actions had taken place.
L.T.�Rs ""ie Set7,e"iS',Mary Davey Jed Cr, GENERAL MAJNAGER:
LCA Alt:G: a,y. _. ..,,;x �� � >, r t:)zz f� tt", ,1 pit �aankc�,tarry hrsiett,Kenneth C.Mtz L Craig Britton
Meeting 03-25 Page 2
Additional Staff Present: Cindy Roessler, Doug Vu, Mike Williams, Del Woods,
Mike Foster, and Ana Ruiz
IV. ORAL COMMUNICATIONS-There were none.
V. ADOPTION OF AGENDA
Motion: K. Nitz moved that the Board adopt the agenda. P. Siemens seconded and
the motion passed 5 to 0.
VI. ADOPTION OF CONSENT CALENDAR
J. Cyr commended staff for the quality of the report and the map for agenda item 6.
Motion: P. Siemens moved that the Board adopt the Consent Calendar, including
minutes of the October 21, 2003 Regular Meeting; draft responses to
letters from Ms, Carrie Martin, President, Brush & Old Well Mutual
Water Company, 20732 Brush Road, Los Gatos, 95033; Mr. Peter
Donohue, 808 14" Avenue, Menlo Park, 94025; Mr. Mark Williams,
mswmsmd@aol.com, Menlo Park; Agenda Item 5, Approval of the
Second Amendment to Communications Tower Lease Between the
County of San Mateo and the Midpeninsula Regional Open Space District
at Russian Ridge Open Space Preserve; Determine that the Recommended
Actions are Not a Protect for Purpose of the California Environmental
Quality Act (CEQA) as Set Forth in this Report; Authorize the President
of the Board of Directors to Execute the Second Amendment to Lease
Between the County of San Mateo and Midpeninsula Regional Open
Space District at Russian Ridge Open Space Preserve; Agenda Item 6,
Approve the Preliminary Use and Management Plan as Set Out in the
Attached Closing Memo for the Edes "Redwood Park"Property Addition
to Purisima Creek Redwoods Open Space Preserve: Agenda Item 7,
Approval of Adoption of Resolution to Amend Section 1.80 of the
District's Rules of Procedure Regarding Appointment of Voting
Alternates to Committees of the Board; and Revised Claims 03-19. K.
Nitz seconded the motion. The motion passed 5 to 0.
VII. BOARD BUSINESS
A. Agenda Item No. 1 -Proposed Addition of Santa Clara County Assessors
Parcel Numbers 562-06-009 (James Property), as an Addition to Mt. Umunhum
Area of Sierra Azul Open Space Preserve; Determine that the Recommended
Actions are Categorically Exempt from the California Environmental Quality
Act (CEQA) as Set Out in this Report; Adopt the Attached Resolution
Authorizing Purchase of the James Property; Tentatively Adopt the Preliminary
Use and Management Plan Recommendations Contained in thii Report,
Including Naming the Property as an Addition to the Mt. Umunhum Area of the
II
Meeting 03-25 Page 3
Sierra Azul Open Space Preserve; Indicate Your Intention to Withhold
Dedication of the Property as Public Open Space at this Time - (Report R-03-
115)
D. Woods showed a map and slides of the property including the Loma Prieta
Road crossing. He said the few residents who live in the area use the road.
There are no sedimentation problems on this section of the road, and there are
no formal road agreements.
M. Williams reviewed the terms and conditions of the purchase. He said the
property is vacant except that there is a cleared house site. No restoration of the
site is required.
Motion: K. Nitz moved that the Board determine that the recommended
actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in the staff report;
adopt Resolution No. 03-41, Resolution of the Board of Directors
of the Midpeninsula Regional Open Space District Authorizing
Acceptance of Purchase Agreement, Authorizing Officer or the
General Manager to Execute Certificate of Acceptance of Grant to
District, and Authorizing General Manager to Execute Any and All
Other Documents Necessary of Appropriate to Closing of the
Transaction (Sierra Azul Open Space Preserve- Lands of James);
tentatively adopt the Preliminary Use and Management Plan
recommendations contained in the report, including naming the
property as an addition to the Mt. Umunhum Area of the Sierra
Azul Open Space Preserve; and indicate their intention to withhold
dedication of the property as public open space at this time. L.
Hassett seconded the motion. The motion passed 5 to 0.
B. Agenda Item No. 2 - Approve "Mid-Year" Amendments to the 2003-2004
Fiscal Year Budget; Accept the District Controller's Mid-Year Financial
Report; Approve the Attached Resolution Implementing an Amendment to the
2003-2004 Fiscal Year Budget in Accordance with the Administration and
Budget Committee - (Report R-03-117).
S. Thielfoldt thanked D. Woods for his help with the report and answered
questions. P. Siemens commented that since the District is reprogramming
$340,000 interest money into the basic operating budget, that will change the
percentage that is spent on operating costs versus land acquisition. D. Woods
said the District came into the year with a zero percent increase in operating
expenses, and this brings the increase to 2.5%. M. Foster estimated that when
the year is done, the District operating expenses would be at about 45% of tax
revenue, which is well within normal bounds. C. Britton noted that the District
was spending the savings that it was getting by the debt refinancing. There is
Meeting 03-25 Page 4
actually no shift of funds. In fact, the savings not only covers the money
proposed to be added to the this years budget, but also adds money to the
acquisition fund.
Motion: P. Siemens moved that the Board accept the District Controller's
Mid-Year Financial Report; and adopt Resolution No. 03-42,
Resolution of the Board of Directors of the MidP eninsula Regional
Open Space District Adopting Amendments to the Budget for
Fiscal Year 2003-2004. J. Cyr seconded the motion. The motion
passed 5 to 0.
C. Agenda Item No. 3 - Update on Resource Management Program; Review Status
of Resource Management Program; No Formal Board Action is Required-
(Report R-03-116).
C. Roessler gave a PowerPoint presentation of the status of the program. The
report included the following:
■ Invasive Plant Control Program: - Priority survey areas included Bear
Creek, Long Ridge, Big Dipper, La Honda, Loma Prieta, and Saratoga
Gap. Sections of Monte Bello, Thornewood, Skyline, and Russian
Ridge are next priority. Others need surveying but are not in the highest
priority category. The surveys will be complete by April 1. The
consultants are dealing with the issues raised by Dir. Little.
■ Restoration:
• Tree Farm - L. Hassett commented that he was so pleased with
the work and how sensitive they had been to Horseshoe Lake.
• Pulgas Ridge - taking out eucalyptus and planting chaparral
shrubs.
• Old Page Mill Road
• Jacques Ridge - salvaged 60 native grasses and bulbs, will be
planting acorns in at 36 different sites.
• Russian Ridge grasslands - priority is to get rid of Harding grass.
• Rancho San Antonio grasslands - star thistle still a problem. K.
Nitz asked that staff look into increasing release of biocontrol
agents that are already present there. L. Hassett agreed.
• Front Meadow restoration - planting native grass plugs.
• La Honda grassland - removed wooly distaff thistle, a new
potentially aggressive weed.
• Big Dipper grassland - purple star thistle. She talked about the
effect of grazing in this area. J. Cyr said he hoped all this
information is plugged into a database. C. Roessler talked about
how information is collected and recorded.
Meeting 03-25 Page 5
■ Feral Pigs - 283 pigs trapped so far, rangers are now assisting in this
program.
■ Resource Management Days - C. Roessler talked about how the extra
hours allotted to this program were being used, and the use of volunteers
in the s She said she tries to incorporate education into the days'
program. P Y
activities. C. Woodbury Provided an update on the hiring of the
i
Resource Planner, noting that staff is presently interviewing candidates. �
P. Siemens commended them for working with field staff.
No formal action by the Board was required.
D. Agenda Item No. 4 - Notice of Contract Completion for Construction of the
Parking and Staging Area at the Jacques Ridge Entrance to Sierra Azul Open
Space Preserve; Authorize the General Manager to Execute the Notice of
Contract Completion for the Jacques Ridge Staging Area Project - (Report R-
03-113).
D. Vu showed pictures of the project before, during, and after construction. He
did not know yet whether the County would charge for their parking lot. C.
Britton said the County did charge in all their other lots.
P. Siemens suggested that there should be signs along Hicks Road pointing to the
District and County facilities after the County completes its portion. K. Nitz
added that there should be signs telling people to bring water when they hike
there. C. Woodbury said the signage is being reviewed by the staff committee.
Motion: P. Siemens moved that the Board authorize the General Manager
to execute the Notice of Contract Completion for the Jacques
Ridge Staging Area project. J. Cyr seconded the motion. The
motion passed 5 to 0.
VIII. INFORMATIONAL REPORTS
K. Nitz: 1. lie went to the Jacques Ridge opening and said it was well attended. 2. He
hiked Wunderlich Park and said there were lots of acorns there,
has been amazi
ng to watch. 2. The
Hassett. 1. He said the
Skyline tree farm removals
L. yg
chestnut harvesting has been intense this year.
J. Cyr: 1. He complimented staff on the Jacques Ridge event. 2. He also attended the
tenth anniversary celebration of the San Francisquito Creek. He said the group is looking
for a place to locate their plant promulgation facility. 3. People he had talked to on hikes
had asked if the District could indicate elevations at key junctions on trail maps. 4. He
echoed L. Hassett's comments regarding the Christmas tree farm restoration. L. Hassett
commented that this project was so much better done than the one at Partridge tree farm.
e 6
Meeting 03-25 Page
5. He went to the Autumn Fest at Picchetti on November 1 and complimented staff on
the event.
P. Siemens: 1. The Autumn Fest was a great event. 2. He talked to Jim Beall at the
Jacques RidgeY
dedication. 3. He, J. Cyr, and C. Britton had met with J. Simitian earlier
th n i .
e day.
C. Britton: 1. The FYIs contained a letter indicating an A rating from Standard and
Poors; a letter of thanks from the Ridge Trail Council regarding the Sierra Azul to
Lexington Reservoir dedication; a letter regarding a conservation easement on the Kerns
property in Los Altos Hills; the District's submittal letter to LAFCo; and information and
text of the Local Taxpayers and Public Safety Protection Act initiative the League of
California Cities is sponsoring. 2. Gerry Andeen, former Board Member, spoke to the
Menlo Park City Council regarding a resolution of support for the District's coastal
protection program. 3. P. Siemens and he went to the Special Districts meeting where
they talked about the State budget and about joining LAFCo in Santa Clara County.
They will meet again in January. 4. He talked about the meeting with assemblymember
J. Simitian. 5. He estimated that the District land was currently worth $500 million, and
the District had paid $200 million. 6. He announced that he had become a grandfather
on Tuesday.
J. Maciel said staff had received the first bill for water resources (dam safety) at
Horseshoe Lake, and ithad increased from $1,600 to $6,700. Staff was checking into
this increase.
IX
. ADJOURNM
ENT
At 9:26 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
Claims No. 03-19
Meeting 03-25
Date 11/12/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
6679 $115.78 Accent&Artech Lamination Supplies
6680 $179.13 Acme&Sons Sanitation Sanitation Services
6681 $676.78 ADT Security Services Burglar Alarm Service
6682 $71.25 *2 Airdancer Productions Event Supplies
6683 $162.81 All Laser Service Printer Service
6684 $365.87 Allied Auto Works Vehicle Service and Repairs
6685 $2,000.00 Appraisal Research Corporation Appraisal Services
6686 $140.00 *1 Association of Environmental Conference-Steven Schur
Professionals
6687 $106.68 Baron Welding&Iron Works,Inc. Plumbing Supply
6688 $339.52 Beck's Shoes Inc. Uniform Shoes
6689 $38.50 Beckman,Craig Reimbursement-Uniform
6690 $267.26 Cal-Line Equipment,Inc. Vehicle Repair
6691 $99.59 California Reprographics Printing Services-Maps
6692 $207.92 California Water Service Company Water Service
6693 $3,704.46 Callo Sign Company Trail Signs
6694 $615.84 Carter Industries Vehicle Supplies
6695 $218.36 Cascade Fire Equipment Company Field Supplies
6696 $909.50 Central Coast Bat Research Bat Preservation-Skyline Residence Re-roofing
6697 $160.00 Clark Pest Control Pest Control
6698 $275.49 Cole Supply Co., Inc. Janitorial Supplies
6699 $304.35 Costco Supplies
6700 $43.39 Cupertino Bike Shop Bicycle Supplies
6701 $683.73 Custom Alignment Vehicle Repair
6702 $220.00 D&J Rooter Septic Tank Services-Saratoga Gap Rental
6703 $85.00 Del Rey Building Maintenance Lights Replaced Admin.Office&Distel Circle Tenant
6704 $576.62 Deluxe Business Checks&Solutions Printing Services-Accounts Payable Laser Checks
6705 $1,407.25 Design Concepts Graphics Design,Postcard,&Regulations Booklet
6706 $300.00 Eflexgroup.com Non-Descrimination Testing for Pre-Tax 125 Plan
6707 $31,060.00 Fenton Communications Communications&Public Affair Services-San Mateo
County Coastal Annexation
6708 $4,261.65 *3 First Bankcard 1848.21-Training&Conf. Exp.
249.91-Internet Services
1605.85-Field Equip.Supp.&Uniform Exp.
437.90-Office Supplies
119.78-Local Business Meeting
6709 $647.14 Fischer,Tom Reimbursement-Land Trust Alliance Conference Exp.
6710 $424.95 Fry's Electronics Computer Supplies
6711 $151.50 G&K Service Shop Towel Service
6712 $935.66 Gardenland Power Equipment Field Supplies&Equipment
6713 $72.31 Goodco Press,Inc. Printing Services-Employee Recognition Booklet
6714 $183.44 Green Waste Recovery,Inc. Garbage Services
6715 $1,397.69 Home Depot,Inc. Field Supplies&Equipment
6716 $22.16 Hyster Sales Company Bobcat Equipment Parts
6717 $135.00 Jim Davis Auto Vehicle Smog Tests
6718 $50,734.80 Jos.J.Albanese,Inc. Construction-Jacques Ridge Staging Area
Page 7 r�,4
Claims No. 03-19
Meeting 03-25
Date 11/12/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
6719 $148.61 '4 Koletzke,Anne Reimbursement-LAFCO Applications Copies
6720 $490.26 Lab Safety Supply Field Supplies
6721 $296.13 Lanier Worldwide,Inc. Copier Toner
6722 $827.72 Liebert Cassidy Whitmore Legal Services
6723 $1,789.00 Los Altos Garbage Co. Refuse Services
6724 $163.05 Madco Welding Supplies
6725 $376.25 Maureen Mehtala Road Agreement-Quam Driveway
6726 $40.10 MCI Long Distance Telephone Service
6727 $119.92 MegaPath Networks Internet Connection-DSL Line SFO
6728 $1,229.15 MetroMobile Communications Radio Repairs&Maintenance
6729 $2,100.82 Miller,Starr&Regalia Legal Services
6730 $3.10 Minton's Lumber&Supply Field Supply
6731 $151.55 Neal,Holden Reimbursement-Uniform
6732 $249,000.00 ## North American Title Company James Land Acquisition
6733 $1,000.00 '5 North American Title Company Acquisition Deposit
6734 $270.00 Northwest Information Center Record Search-El Corte de Madera Preserve
6735 $3,040.00 Office Team Office Temporary Help-Human Resources Analyst
6736 $219,95 Oosterman,Carl Reimbursement-Event Supplies
6737 $232.83 Orchard Supply Hardware Field Equipment&Supplies
6738 $42.92 Orlandi Trailer Trailer Accessories
6739 $80.96 Paterson,Loro Reimbursement-Uniform
6740 $3,500.00 '6 Popish Appraisal&Consulting Appraisal Fees
6741 $36.13 Rayne Water Conditioning Water Conditioner Service
6742 $583.80 Reed&Graham,Inc. Hay Bales for Trail Restoration
6743 $50.00 Remington,Eric Staff Training-Snakes Presentation
6744 $277.50 Rich Voss Trucking,Inc. Base Rock Delivery Charges
6745 $96.88 Romic Environmental Technologies Hazardous Waste Removal Service
Corp.
6746 $3,584.65 Roy's Repair Service Vehicle Repairs&Service
6747 $798.60 Ruiz,Ana Tuition Reimbursement
6748 $228.52 Safety Kleen Oil Recycling&Solvent Tank Service
6749 $34.92 San Jose Mercury News Subscription Quarterly
6750 $662.88 San Jose Water Company Water Service
6751 $51.93 San Mateo County Times Quarterly Subscription
6752 $358.09 SBC Payment Center Telephone Service
6753 $2,717.00 Shoreline Printing&Graphics,Inc. Printing Services-Brochures&Flyers
6754 $114.00 '7 Skyline County Water District Water Service
6755 $9.95 Skywood Trading Post Fuel
6756 $53.04 Summit Uniforms Uniform Expense
6757 $910.62 Tadco Supply Janitorial Supplies
6758 $1.965.84 Tamara Kan Mapping Services
6759 $480.00 Telecommunications Engineering Identify Two-Way Radio System Interference Problem
Associates
6760 $856.00 Testing Engineers,Inc. Soil Compaction Testing-Jacques Ridge
6761 $126.56 Thielfoldt,Sally Reimbursement-Risk Management Conference Exp.
Page 2 of 4
�
Claims No. 03'19 �
� Meeting 03-25 �
Date 11M2/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
8762 $7.11 United Parcel Service Parcel Shipping �
6763 $150I0 ^O United States Postmaster Postage �
8784 D854.87 Unlimited Graphics&Sign Network Vehicle Decals �
6765 *120.00 Valley Automatic Gate Service Gate-Rancho San Antonio
0/00 $158.40 vu.Dvug|ao Reimbursement'Mileage
� 6767 $60.00 Watershed Institute War o"Weeds Cnnoor=nca-S.oavison.*mea|.
B.Rioxan1unn
6768 $1117�99 West Group On-Line Legal Services
6769 u2.584.8e Wild Fire'Tyco Fire Fighting Equipment
6770 $178.92 Williams,Mike Reimbursement'Mileage
6771 $225.00 vvonunme&Pomola Private Patrol Patrol Services'Windy Hill
07/2n $1.030.3/ A Royal Wolf Portable Storage Storage Rental
6773R $358.27 Acme&Sons Sanitation Sanitation Services
6774* s88.76 Allied Auto Works Vehicle Service
� 6775m $375.61 AmodGas Propane
� 6776R $12*.35 Ben Meadows Co. Resource Management Supplies
6777m $500.00 gmSignarowitz Road Repair'CotheranRoad �
� sr7on %o73�O0 Canmnivsmommauono| euaum�om,/8ion� �
� |
677em $5.134.94 Cotton,Shires&Assoc.,Inc. Old Page Mill Road Trail Landslide Repair �
6780R $607.50 Cuhele DellavemunHimchfeld Legal Service |
� 6781R $1.323.83 DunntAummuU,a Truck Service&Repair �
� 6782g $91.94 Ed Jones Co..Inc. Um0nnnu �
� 6783R $1.026.00 Employment Development Dept. Unomploymentmaunanmo-C|aimo �
6784R $137.34 Fischer,Tom Reimbursement'Mileage �
6785R $17314 Forestry Supplies,Inc. Field Supplies �
6706w $455o3 Foster Brothers xovu&Locks �
0787R $1.375.00 Freyer&Loureta.Inc. Consulting Services-Old Page Mill Rn&Windy Hill �
6788 R $5050 guK Service Shop Towel Service
6789R S2.306.87 Golden West Collision Center,Inc. Truck Repair
6790R $4.290.00 Rivmch Construction Management& Construction Management Service'Virginia Mill Trail,Old
Design Page Mill Trail,Gn,omwnGu|mh.Jaques Ridge,FFO
Shop Building,&La Honda Ranch Project
6791 R $703.17 Jokaby Engineering Consulting Services-Virginia Mill Trail Project
67e2R *44.88 0nho'm Printing Services
6793R $3.e01.32 LFe Levine Fricke Public Access Improvements-Pu|gunRidge
6794n $522.37 Los Altos Garbage Co. Refuse Sominwv
6795R $38J2 Medcu Welding Supplies
6786R $38J5 Moore Medical First Aid Supplies
6797R $550.55 North American Title Company Title&Escrow'Boehm Property
6798R S59J3 Northern Tool&Equipmnnt Co. Vehicle Supply
0799R $51.42 Odandinai|ar Trailer Accessories
6800R $733.84 Petty Cash Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbumernent.Vo|unme,Suppnns.
Out of Town&Local 8vu.Meeting Expense
6801 R $5.81 Rancho Hardware&Garden Shop Field Supply
6802R $735.00 Ray LHoUwiA Services,Cn..Inc. HVAC Maintenance'Admin.Office&Tenant Space
Page o*4
Claims No. 03-19
Meeting 03-25
Date 11/12/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
6803 R $45.05 Robert's Hardware Field Supplies
6804 R $607.88 San Jose Mercury News Legal Ad.-Foothill Shop Building
6805 R $1,095.24 SBC Telephone Service
6806 R $23,220.46 Shute,Mihaly&Weinberger LLP Legal Services
6807 R $864.92 Summit Uniforms Uniform Expense
6808 R $2,040.87 Tires on the Go Tires
6809 R $35.00 WAC Corporation,Inc. Aerial Photos
6810R $525.57 West Group On-Line Legal Services
6811 R $142.50 Xpedite System,Inc. Fax Broadcast System Services
Total $443,544.29
.2 Urgent Check Issued 10/29/03
*1 Urgent Check Issued 10/22/03
*3 Urgent Check Issued 10/31/03
*4 Urgent Check Issued 10/28/03
*5 Urgent Check Issued 11/06/03
*6 Urgent Check Issued 10/22/03
*7 Urgent Check Issued 11/06/03
*8 Urgent Check Issued 11/03/03
## In the event agenda item is not
approved,this claim will not be
processed
Page 4 o'4
f .,. . ` w
,%,1,1DPFN,1NSLJLA REGIONAL OPEN SPACE DISTRICT
Meeting 03-24
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
October 22, 2003
MINUTES
SPECIAL MEETING
I. ROLL CALL
President Nonette Hanko called the meeting to order at 6:07 p.m.
Members Present: Jed Cyr, Mary Davey, Larry Hassett, Deane Little, Ken Nitz,
Pete Siemens, and Nonette Hanko
Members Absent: None
Craig Britton Sue the tm n SallyThielfoldt Mike Williams
Staff Present: g S c a , �
Del Woods, John Maciel, Cathy Woodbury
II. CLOSED SESSION
N. Hanko stated that the Board would adjourn to Closed Session to discuss Closed
Session Agenda Items 1, 2, and 3.
The Board recessed to Closed Session at 6:08 p.m. and the Closed Session commenced at
6:08 p.m. The Board concluded the Closed Session at 7:30 p.m. No reportable action
was taken.
REGULAR MEETING
III. N. Hanko called the Regular Meeting to order at 7:33 p.m. She announced that the
Board had discussed Closed Session Agenda Items 1, 2, and 3 in Closed Session and that
no reportable actions had taken place.
Additional Staff Present: Mike Foster, Doug Vu, Ana Ruiz, Dennis Danielson, and
Sandy Sommer
1R"t" J , ORS. 7.:iG'S12YY1 C'Y7 S,I�C7Y�1�?f7V2y,Jed cyY; GENERAL MANAGER:
L-l',A .. t.f F ., Q , r: , ;; � ,
�>'tr .F, ,°ip V lmefte �ac�,Larry Hass tt,Kenneth�. iiz L.Croig Britten
Meeting 03-24 Page 2
IV. ORAL COMMUNICATIONS-There were none.
V. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. L. Hassett seconded and
the motion passed 7 to 0.
VI. ADOPTION OF CONSENT CALENDAR
Staff answered questions regarding Claims 6653 (stove at Thornewood residence), 6645
(stump grinder at tree farm), and 6615 (phone went out).
N. Hanko advised that the Board should consider the revised response to Mr.
Morgenthaler, not the one included in their packets.
K. Nitz removed Agenda Item 5, Approve the Preliminary Use and Management Plan
for the Lion "Redwood Park" Property Addition to Purisima Creek Open Space Preserve.
Motion: P. Siemens moved that the Board adopt the Consent Calendar, including
minutes of the October 9, 2003 Regular Meeting; draft response to an
email message from garym@morgenthaler.com; Agenda Item 6,
Scheduling Board Meetings in November and December 2003; Cancel
Your November 26, 2003 Regular Meeting; and Revised Claims 03-17.
J. Cyr seconded the motion. The motion passed 7 to 0.
VII. BOARD BUSINESS
A. Agenda Item No. 1 - Appointment of Thomas Valterria as a Peace Officer;
Adopt the Attached Resolution for Board Appointment of Thomas Valterria as
Peace Officer- (Report R-03-108).
D. Danielson introduced Thomas Valterria and talked about his previous
experience and qualifications. He presented him with his peace officer badge.
Motion: J. Cyr moved that the Board adopt Resolution No. 03-37
Y p I
Resolution of the Board of Directors of the Mid peninsula Regional
p g
Open Space District Appointing Peace Officer. M. Davey
se
conded the motion. The motion
Passed 7 to 0.
B. Agenda Item No. 2A - Public Hearing,Pursuant to Government Code Section
6586.5 on the Proposed 2004 Revenue Bond Financing by the Midpeninsula
Regional Open Space District Financing Authority and the Significant Public
Benefit Thereof- (Report R-03-110).
C. Britton introduced the item.
Meeting 03-24 Page 3
N. Hanko opened the public hearing.
Tom Lockard Managing Director of Stone & Youngberg, underwriter, talked
g g
about the savings from using this financing technique, including lower interest
rates and cash flow savings. He said he believed that the staff report clearly
showed the savings. He noted that the money could only be spent for property in
Santa Clara or San Mateo Counties. Discussion following about how the money
would be separated from other funds. S. Schectman said the District could
designate which funds are spent.
C. Britton stated that the prior bond funds have been spent. He said if the District
does buy property in a county other than Santa Clara or San Mateo, there would
be a note included in the report and the resolution that these bond funds were not
used.
N. Hanko closed the public hearing.
C. Agenda Item No. 2B - Issuance of 2004 Revenue Bonds; Adopt the Attached
Resolution Approving the Issuance and Sale by the Midpeninsula Regional Open
Space District Financing Authority of up to $35 Million of Midpeninsula
Regional Open Space District Financing Authority 2004 Revenue Bonds and
Determining that there are Significant Public Benefits to the District from such
Financing in Santa Clara County; Adopt the Attached Resolution Approving the
Issuance and Sale by the Midpeninsula
la Regional Open Space Di
strict Financing
35 Million of Midpeninsula Regional Open Space District
Authority of up to $ p g_ p p
Financing Authority 2004 Revenue Bonds and Determining that there are
Significant Public Benefits to the District from such Financing in San Mateo
Count Adopt the Attached Resolution Authorizing the Execution and Delivery
of a Site Lease a Project Lease and a Continuing Disc
losure Agreement, and
Approving a Preliminary Official Statement and an Agreement for Bond Counsel
Services and Certain Other Matters in Connection Therewith —(Report R-03-
111
i h District will probably be required
M. Fost
er summarized his report. He said the
P Y
P
to get a rating from Moody's or Standard and Poors. The District has already
applied to Standard and Poors. There will be an additional cost of a few
thousand dollars for this service. He said there was no reason to expect that the
District would not receive an A rating as it has in the past.
Regarding how the District chooses the amount of bonds to sell, M. Foster said
the question was which notes can the District refinance and which make sense to
refinance. At this time, the 1993 and 1995 notes made sense to refinance. It is
the District's expectation that the proceeds of the new issue will be spent within
three years. District staff thought $10 million was the most realistic amount to
include in the funding measure for new acquisition funds.
v
Meeting 03-24 Page 4
Regarding where the funds are coming from when the District buys land, M.
Foster said the District can apply past years land acquisition costs to the $10
million in new funds.
III When asked if there was a break-even point if the coupon rate goes up, M. Foster
stated that the District could back out. Pricing takes place in December, and it
might be as much as a full percentage point difference.
III
Amira Jackmon, Orrick, Herrington & Sutcliffe, LLP, Bond Counsel, detailed the
three resolutions.
Motion: M. Dave moved that the Board adopt Resolution No. 03-38,
Y p
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Approving the Issuance by the Midpeninsula
Regional Open Space District Financing Authority of its 2004
Revenue Bonds, and Determining that There Are Significant
Public Benefits to the District From Such Financing in Santa Clara
County; Resolution No. 03-39, Resolution of the Board of
Directors of the Midpeninsula Regional Open Space District
Approving the Issuance by the Midpeninsula Regional Open Space
District Financing Authority of its 2004 Revenue Bonds, and
Determining that There Are Significant Public Benefits to the
District From Such Financing in San Mateo County; and
Resolution No. 03-40, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Authorizing the
Execution and Delivery of a Site Lease, a Project Lease and a
Continuing Disclosure Agreement, and Approving a Preliminary
Official Statement and an Agreement for Bond Counsel Services
and Certain Other Matters in Connection Therewith. J. Cyr
seconded the motion.
Discussion: K. Nitz asked if we have determined which lands we are leasing
out, and are those different from those lands we have previously
leased. M. Foster said all the properties that were previously
pledged in 1993 and 1995 that are being refinanced are being
repledged on this one. M. Williams said there were approximately
3,
500 acres in Sierra Azul that were leased before. C. Britton
added that several parcels the District has acquired lately that have
high value will be included in the lease based on appraised value.
Vote: The motion passed 7 to 0.
At 8:07 p.m., the Board adjourned the Regular Meeting to convene a Special Meeting of the
Midpeninsula Regional Open Space District Financing Authority.
P g P
Meeting 03-24 Page 5
At 8:17 p.m., the Board reconvened the Regular Meeting.
D. Agenda Item No. 3 - Authorization to Execute a Contract with Page & Turnbull
in an Amount Not to Exceed $44,920 for Architectural and Engineering
Consulting Services for the Seismic Upgrade of the Winery Building at Picchetti
Ranch Open Space Preserve; Authorize the General Manager to Execute a
Contract with Page & Turnbull in an Amount of$39 062 and a Contingency of
$5 858 for a Total Amount Not to Exceed $44,920 for Architectural and
Engineering Services for the Proposed Seismic Upgrade of the Winery Building
at Picchetti Ranch Open Space Preserve- (Report R-03-105).
D. Vu outlined the staff recommendation and said staff was pleased that Page and
Turnbull will be available to work with the District on this project.
N. Hanko thanked staff for their work in acquiring grants. P. Siemens thanked
staff for doing this even though it was not on the list for this year
Motion: M. Davey moved that the Board authorize the General Manager to
execute a contract with Page & Turnbull in an amount of$39,062
and a contingency of$5,858 for a total amount not to exceed
$44,920 for architectural and engineering services for the proposed
seismic upgrade of the winery building at Picchetti Ranch Open
Space Preserve. P. Siemens seconded the motion.
Discussion: D. Vu informed the Board that Page &Turnbull only do historical
preservation projects. In regard to the total cost of the project, D. �
Vu said Page & Turnbull had prepared an estimate of$160,000 a
couple of years ago. They will provide a more up-to-date estimate
in approximately three months. D. Vu said they solicited firms for
qualifications, but there was no competitive bidding. C. Woodbury
added that they compared hourly rates.
Vote: The motion passed 7 to 0.
E. Agenda Item No. 4 - Notice of Contract Completion and Acceptance of Work
for Repairs to Old Page Mill Trail at Skyline Ridge Open Space Preserve;
Authorize the General Manager to Execute the Attached Notice of Contract
Completion for the Old Page Mill Trail Repair Project - (Report R-03-107).
A. Ruiz presented the staff report and showed pictures of the three parts of the
project before, during, and after repair.
J. Cyr commented that he liked the idea of doing slide shows on projects that were
remote. N. Hanko suggested that they do it in the future.
Meeting 03-24 Page 6
Motion: J. Cyr moved that the Board authorize the General Manager to
execute a Notice of Contract Completion for the Old Page Mill
Trail Repair project. P. Siemens seconded the motion.
Discussion: A. Ruiz said they have submitted an application for the FEMA
money. S. Sommer said they would probably submit the
application near the end of the year.
K. Nitz commented that he is never ha about fixing a road that
PPY g
goes nowhere and no one uses it. He felt it was a waste of money
that needed to be spent on resource management.
C. Britton re ri said this is a regional trail connection to Portola State
g
Park. They are still planning the rest.
L. Hassett said he thought there would be significant trail
implications in the future and he thought it would have incredible
use. He thought this was money well spent, and if it is not done
now, we will not get FEMA money. He agreed with K. Nitz that
they still need to look for ways to fund additional resource
management funds.
J. Cyr commented that leaving it in its damaged condition could
lead to down stream siltation.
S. Sommer said there is a bridge crossing that is not there yet. The
trail goes into Big Dipper ranch area. The biggest issue is how to
get the bridge there. N. Hanko suggested that might qualify for
grant funding for the replacement of the bridge and the final
connection to Portola State Park.
f w would plan for
Big Dipper Ranch
C. Britton thought District staff o p g pp
and the rest of the connection, then present the package for grant
through POST. He said this is not only a
funding and perhapsy
g P p
historic route, but also a great trail location.
D. Little agreed with K. Nitz regarding the need to fund resource
management. He said it is unfortunate that Silicon Valley does not
have better access to the Skyline area. It would be nice if it were
not so hard to get money for resource management. C Britton said
staff has looked at where all the regional trails coming out of the
valley area, and those were included in the ROSS study.
Vote: The motion passed 6 to 1,(Dir. Nitz voted no).
Meeting 03-24 Page 7
F. Agenda Item No. 5 - Approve the Preliminary Use and Management Plan for
the Lion"Redwood Park" Property Addition to Purisima Creek Open Space
Preserve - (Report R-03-112).
M. Williams showed the location of the property in relation to Purisima Preserve.
Motion: K. Nitz moved that the Board approve the Preliminary Use and
Management Plan for the Lion "Redwood Park" Property Addition
to Purisima Creek Open Space Preserve. P. Siemens seconded the
motion. The motion passed 7 to 0.
VIII. INFORMATIONAL REPORTS
J. Cyr said he had hiked extensively at Purisima Creek Redwoods and El Corte de
Madera Creek. He had heard wonderful comments about the condition of the trail.
P. Siemens had attended the volunteer recognition event and said it was very well done.
L. Hassett: 1. He had also attended the volunteer recognition event. He talked about the
hike and said he thought the event was terrific. 2. He said the Use and Management
Committee meeting held on site was phenomenal. They got to see first-hand a trail under
construction and have the process fully explained. He said there was substantial value to
having committee meetings on site so staff can understand the Board Members' concerns.
M. Davey said staff did an excellent job on the volunteer recognition event.
K. Nitz: 1. While at Windy Hill, he noticed eucalyptus limbs in front of Sausal Pond. C.
Woodbury said staff is scheduling a safety pruning of those trees. She added that work is
being done on the design work on the deck now. A. Ruiz said staff are finalizing the
design and will be applying to Portola Valley for the permits by the end of the year.
Construction could take place next summer. She said staff would be adding fencing. 2.
There would be a fund raising party tomorrow for the proposed Edgewood Park
interpretive center. 3. He commented on the letters to Robert Zatkin which were in the
FYIs. C. Britton said these were final, signed copies of the ones that the Board approved.
D. Little: 1. He said the volunteer event was wonderful. 2. He thanked staff for putting
together the Use and Management Committee meeting. He was pleased with what he
saw with the new trail.
N. Hanko: 1. She met with members of the Palo Alto League of Women Voters. They
are looking at their position on open space and developing a program of new issues. She
talked to them about Stanford trails. 2. She said she met a man who wants to pick up
debris from the plane crash in San Mateo County in which 19 people were killed,
including William Koppel. She said that man and some of his friends would be attending
the October 25 event and they want the District to approve taking the debris to an
aeronautical museum. She thought the District should take a position that this should be
Meeting 03-24 Page 8
a site where we should be careful not to disturb things. She hoped to find relatives of the
19 people who were killed to find out how they would feel about whether the site should
be disturbed. C. Britton informed her that it would be against the District's ordinances to
remove the items. D. Danielson said the Resolution Trail was named after the plane.
Currently there is a sign expressing that the pieces are protected. It is considered a
historical site. He noted that this was the largest plane crash in San Mateo County
history. C. Britton said he thought that the District was honoring the site.
C. Britton: 1. The FYIs included an update on the pig trapping program. 2. An updated
trail closure report was included n the FYIs. 3. The ribbon-cutting ceremony at Jacques
Ridge staging area will be Saturday at 10:00. 4. Saturday is also the date for the San
Francisquito Creek Watershed Council tenth anniversary event. 5. J. Simitian's office
will host a meeting on November 12 to talk about legislative and budget issues for next
year. 6. He and P. Siemens will go to the Santa Clara County Special Districts Meeting
on November 3 regarding the state budget. 7. He distributed copies of Bay Nature
magazine and pointed out an article on Montebello. He said K. Webb had worked with
the editor on the article. 8. He passed out copies of the audit report and talked about the
new process regarding budget adjustments. 9. He met with Council member Breen Kerr
of Los Altos Hills and talked to him about issues including Hidden Villa. He said he
would provide Counc. Kerr with information on Stanford trails. 10. Regarding the
volunteer event, he thanked M. Davey for her kind words at the event. He said Alan
Lindh spoke.
C. Woodbury commented on the Use and Management Committee meeting. A person
who had concerns about the alignment attended the meeting and was pleased with the
information he got.
S. Thielfoldt: 1. She said she enjoyed being at the Use and Management Committee
meeting and was very proud of staff. 2. She had attended an excellent CAJPIA
conference.
D. Danielson talked about staff training with Life Flight helicopters. Sonoma County
brought their helicopters and demonstrated some of their capabilities. The helicopters are
available to the District for emergencies through the sheriff's office.
D. Vu said staff is working hard to get ready for the Jacques Ridge dedication on
Saturday.
IX. ADJOURNMENT
At 9:26 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary
Claims No, 03-18
Meeting 03-24
Date 10/22/03
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
6603 $195.27 Ace Fire Equipment&SVC CO, Fire Extinguisher Servicing
6604 $358.26 Acme&Sons Sanitation Sanitation Services
6605 $1,858.63 Albion Environmental, Inc Biological Services-Old Page Mill Trail Repair
6606 $1.245.13 Allied Auto Works Vehicle Service and Repairs
6607 $231.95 American Red Cross Red Cross First Aid Training Materials
6608 $19.86 AT&T Telephone Service
6609 $353.96 Barbara Bergman Road Agreement-Quarn Driveway
6610 $4,869,28 Barg Coffin Lewis&Trapp Legal Services-Guadalupe Watershed
6611 $122.49 Browning-Ferris Industries Garbage Service
6612 $192.38 California Water Service Company Water Service
6613 $160.00 Camino Medical Group Medical Services
6614 $46,885.24 Cascade Fire Equipment Company 4 Vehicle Fire Pumpers
6615 $2,393.00 Communications Specialists Phone System Repair-Foothill Field Office
6616 $1,875.00 Concern EAP Quarterly Fee
6617 $3,780.02 Cresco Equipment Rentals Tractor Rental
6618 $2249 CSK Auto Vehicle Supplies
6619 $95.04 Dickey,John Reimbursement-Mileage
6620 $750.00 Dillingham Associates Consulting Services-Jacques Ridge Staging Area
6621 $1,567.50 Divine Catering Catering Services for Volunteer Recognition Event
6622 $25.00 Downing,Brendan Reimbursement-Out of Town Meeting
6623 $842.74 Emergency Vehicle Systems Emergency Equipment&Equipment Repairs
6624 $55.27 Fischer,Tom Reimbursement-Volunteer Recognition Event Supplies
6625 $151.72 Fitzsimons,Renee Reimbursement-Docent Supplies
6626 $6.62 Great! Printing Services-Spaces&Species Program
6627 $18,480.00 Hitech Construction Management& Construction Management Service-Virginia Mill Traii,Old
Design Page Milt Trail,Grablown GuItch,Jaques Ridge, FFO
Shop Building,&La Honda Ranch Project
6628 $38.97 Kwik Key Lock&Safe Co. Inc, Lock&Key Services
6629 $100.00 Law Enforcement Psych.Services Psychological Assessment-Recruitment
6630 $449.60 *1 Marina Dunes Resort Training Accomodations-R.Fitzsimons
6631 $68.12 MetroMobile Communications Radio Repairs&Maintenance
6632 $4,121.27 Miller,Starr&Regalia Legal Services
6633 $1,356.36 Mission Valley Ford Vehicle Repair
6634 $83.93 Mountain View Garden Center Sand-Rancho San Antonio
6635 $10.75 Northern Energy, Inc. Propane Service
6636 $3,860,50 Nortrax West Equipment Rental
6637 $1.546.32 Office Depot Office Supplies
6638 $1,600.00 Office Team Office Temporary Help-Human Resources Analyst
6639 $26.56 Precision Engravers, Inc, Name Tag Engraving
6640 $36.13 Rayne Water Conditioning Water Conditioner Service
6641 $1,217.06 Reed&Graham, Inc, Hay Bales for Trail Restoration
6642 $1,180.00 Richard Seever Pig Control Services
6643 $590.70 Roessler,Cindy Reimbursement-Conference Expense-Society of Eco.
Restoration&CA Exotic Pest Council
6644 $2,408-39 Roy's Repair Service Vehicle Repairs&Service
6645 $6,400,00 S&C Tree Service,Inc. Grind Trees&Stumps&Spread Chips-Tree Farm
6646 $705.95 San Jose Water Company Water Service
6647 $51.93 San Mateo County Times Quarterly Subscription
Pa,:,I of 2
Claims No. 03-18
Meeting 03-24
Date 10/22/03
Revised
Mid peninsula Regional Open Space District
# Amount Name Description
6648 $35.42 SBC Payment Center Telephone Service
6649 $553-38 Shell Credit Card Center Fuel
6650 $250.00 Sterling Underground Construction Monitor&Pump Septic Tank,Rancho San Antonio
6651 $210.00 Stevens Creek Quarry,Inc. Base Rock
6652 $355.57 Tadco Supply Janitorial Supplies
6653 $2,055.67 The Stove Works Thomewood Residence-Wood Burning Stove
6654 $3,108.154 Tires on the Go Tires&Tire Repairs
6655 $640.84 Von Kohorn Kitzmiller Signmakers, Inc, Trail Sign
6656 $126.72 Woodbury,Cathy Reimbursement-Mileage
6657 R $114.48 Ace Fire Equipment&SVC CO. Fire Extinguisher Servicing
6658 R $52.65 Acme&Sons Sanitation Sanitation Services
6659 R $43.75 Bay Nature Magazine Quarterly Subscription
6660 R $81-00 Board of Equilization Fuel Tax for Diesel
6661 R $31,849-92 Casey Construction Old Page Mill Trail Repair Project
6662 R $1,411,00 Cresco Equipment Rentals Equipment Rental-Dozer BCR
6663 R $1,065,99 Curiale Dellaverson Hirschfeld Legal Service
6664 R $7625 Federal Express Express Mailing
6665 R $177.12 Hooper,Stanley Reimbursement-Mileage
6666 R $9524 MCI Long Distance Telephone Service
6667 R $1,480.00 Office Team Office Temporary Help-Human Resource Analyst
6668 R $54.40 Peninsula Transmission Service,Inc. Vehicle Repairs
6669 R $392.56 Petty Cash Conference&Training Expense, Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out of Town&Local Bus.Meeting Expense
6670 R $5,327.21 Portola Park Heights Property Road Repair-Porlola Heights Road&Doherty Ridge Road
6671 R $150.00 Rich Voss Trucking,Inc. Base Rock Delivery Charges
6672 R $38115 Roy's Repair Service Vehicle Repairs&Service
6673 R $2,030.00 S.P.McClanahan Co,Inc, Redwood Tree Removal-Windy Hill&Skyline Ridge
6674 R $57033 Stevens Creek Quarry, Inc. Base Rock
6675 R $328.00 Testing Engineers,Inc. Compaction Testing-Jacques Ridge
6676 R $26,672.80 Von Kohorn Kitzmiller Signmakers, Inc. Trailhead Bulletin Sign Boards
6677 R $118.99 West Group On-Line Legal Services
6678 R $900,00 West Valley-Mission College Registration Fee-4WD Training
Total $193,098.67
1 Urgent Check Issued 10/17103
Page 2 of 2
Regional Open Sp ce
1
Z
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-04-01 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
Meeting 04-01
January 14, 2004
AGENDA ITEM 1
AGENDA ITEM
Election of Board Officers for 2004
GENERAL MANAGER'S RECOMMENDA N
Elect Officers of the Board for the 2004 calendar year.
DISCUSSION
Pursuant to Section 1.22 of your Rules of Procedure, you shall elect new Board Officers for the
calendar year at your first regular meeting in January. The election will be conducted by signed
ballots, and the District Clerk will count the ballots. After the election, the ballots will be
available for public inspection.
The Board's Rules of Procedure lists the order of officers to be elected as follows: President,
Vice-President, Treasurer, and Secretary. The Treasurer is an automatic member of the
Administration and Budget Committee.
Each Board Officer is voted upon by separate ballots. Nominations are called for first. When
nominations are closed, election by ballot for that office will then proceed.
Prepared by:
Lisa Zadek, Assistant District Clerk
Contact person:
Sally Thielfoldt, District Clerk
33o Distel Circle 650-6gs-i2oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane little,Nanette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
Regional Open r ice
1
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-04-02
Meeting 04-01
January 14, 2004
AGENDA 2
AGENDA ITEM
Renewal of Investment Authority and Annual Statement of I vestment olicy
GENERAL MANAGER'S RECOMMENDATION
Adopt the attached Resolution to renew the District Controller's investment authority until
January 15, 2005 and to approve the District's Statement of Investment Policy.
DISCUSSION
The District Controller's authority to invest temporarily idle funds will expire on January 15,
2004 according to the provisions of Resolution 03-01 (see Report R-03-02 dated 1/8/03).
Currently, all of the District's cash reserves not held by a trustee are invested through the Santa
Clara County pooled investment fund, or in U. S. treasury securities held by Santa Clara County,
or in Certificates of Deposit with the District's bank. The attached resolution renews the
Controller's authority to invest District funds in accordance with the District's investment policy,
permitting the District to invest its surplus funds in the Santa Clara County pooled fund and in
Certificates of Deposit with the District's bank. These pooled funds, by policy, are invested in a
conservative manner and fund performance is reported on a monthly basis, including a full
listing of the portfolio. The pooled fund investment policies have been reviewed by the
Controller.
When short-term interest rates rise, the District is sometimes able to earn an enhanced return on
temporarily idle funds by investing directly as permitted by the Government Code. The attached
policy permits the Controller to invest surplus District funds directly in such specific
investments.
Prepared by:
Lisa Zadek, Assistant District Clerk
Contact person:
Michael Foster, Controller
330 Distel Circle • Los Altos, CA 94022-1404 • Phone:650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site:www.openspace.org w:J OFnEEgT
Board of Directors:Pete Siemens,Mary C.Davey,led Cyr,Deane Little, Nonette Hanko,Larry Hassett,Kenneth C.Nitz • General Manager:L.Craig Britton
RESOLUTION NO. 04-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ADOPTING A STATEMENT OF INVESTMENT POLICY
AND AUTHORIZING THE CONTROLLER TO INVEST
SURPLUS FUNDS ALLOWED BY GOVERNMENT CODE
WHEREAS, the District needs to maximize the yield on surplus temporarily idle funds in
order to help meet land acquisition objectives; and
WHEREAS, Chapter 4, Division 2 of Title 5 of the Government Code authorizes the
District to deposit and invest surplus funds in investments which, at times, yield interest rates
higher than achievable through the Santa Clara County Pooled Fund, or the California Pooled
Investment Authority; and
WHEREAS, the District can often improve its yield on surplus funds without sacrificing
financial safety and flexibility.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
Section One. The Board of Directors of the Midpeninsula Regional Open Space District
does hereby authorize the Controller to invest surplus or temporarily idle funds according to the
Investment Policy attached hereto as Exhibit"A" and by reference made a part hereof.
Section Two. Before any particular investments the Controller shall consult with the
General Manager, or a District employee authorized to act in his/her behalf, to determine
anticipated cash flow needs of the District.
Section Three. This Resolution supersedes Resolution No. 03-01 adopted January 8,
2003. This Resolution shall no longer be in effect as of January 15, 2005, unless extended in
time, and inactive funds shall then be deposited in the Santa Clara County Pooled Investment
Fund, with the California Pooled Investment Authority, or invested through the District's bank.
EXHIBIT"A"
STATEMENT OF INVESTMENT POLICY
GOALS
Goal 1. Capital Preservation
The primary goal shall be to safeguard the principal of invested funds. The secondary objective shall be
to meet the liquidity needs of the District. The third objective shall be to achieve a return on funds
consistent with this Policy. Temporarily idle funds shall be invested in a conservative manner, such that
funds can always be withdrawn at,or just above or below, full invested value. Investments that offer
opportunities for significant capital gains and losses are excluded.
Goal2. Liquidity
Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinary
cash needs can be met on a same day basis. Investments will be sufficiently liquid to provide a steady
and reliable flow of cash to the District to insure that all land purchases can be made promptly(within
two weeks).
Goal 3. Income
Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and
liquidity goals and the California Government Code.
GUIDELINES
1. Determination of Idle Funds
The Controller will prepare a complete cash flow projection prior to all investment decisions. This cash
flow projection will be reviewed and evaluated by the General Manager. The General Manager is
responsible for approving the Controller's designation of the amount of funds not required for the
immediate necessity of the District and available for investment.
2. Contingency Reserve
A contingency reserve of at least$1,000,000 shall be maintained with the Santa Clara County Pooled
investment fund. The General Manager is responsible for approving the Controller's designation of the
size of this contingency reserve. At all times this contingency reserve will be sufficient to satisfy the
reserve requirements for all District debt.
3. Non-Invested Funds
Idle District funds not otherwise invested or maintained with trustee paying agents will be deposited with
the Santa Clara County Pooled investment fund.
4. Selection of Investments
The Controller is responsible for selecting investments that fit within the amounts and maturities
recommended by the Controller and by the General Manager. The Controller is also responsible for
directing security transactions.
5. Investments Instruments and Deposit of Funds
Investments and deposits of funds shall be limited to those allowed by and subject to the procedures of
Government Code Section 53600 et seq. and 53635 et seq. In the event of any conflict between the terms
of his Policy, and the Government Code,the provisions of the Government Code shall prevail.
Investments shall not be leveraged. Investments, and "derivatives,"that offer opportunities for significant
Page 2
capital gains and losses are excluded. All investments,other than funds held in trust for note holders and
trust funds released after posting surety bonds, shall mature within 180 days.
6. Diversification
Investments other than insured or collateralized deposits at banks and savings and loan associations shall
be diversified.
7. Marketability
For investments other than deposits,the breadth of ownership and number of securities outstanding will
be sufficient to establish a secondary market in which investments can be readily converted to cash
without causing a material change in their market value.
8. Acceptable Banks
Bankers'Acceptances and Negotiable Certificates of Deposit may be purchased only from banks and
savings and loan associations with over$1,000,000,000 of deposits and reporting profitable operations
and which meet all applicable criteria of the Government Code.
9. Acceptable Collateral
Securities collateralizing bank or savings and loan deposits must be rated "A"or higher.
10. Investments in Name of District
All investments purchased shall stand in the name of the District.
11. Reporting
The Controller shall report all security transactions to the Administration and Budget Committee no later
than the next Regular Meeting of the Board of Directors after any transaction has been made. The
Controller shall submit a report of the District's investments and security transactions to the
Administration and Budget Committee by the fourth Wednesday of each month in accordance with
Government Code Section 53607. The Controller will render a quarterly investment report to the Board
of Directors as required by Government Code Section 53646. Such reports shall also be submitted to the
General Manager and to the District's' auditor. The Administration and Budget Committee shall act on
behalf of the Board of Directors in receiving reports from the Controller required by Government Code
Section 53607.
12. Purchase of Securities Through Bank
The Controller is authorized to purchase securities through the investment department of the District's
bank. The Bank shal I be instructed in writing only to purchase securities in the name of the District and
that all matured funds shall be returned to the District's bank account. The Bank shall also be instructed
to send receipts for transactions to the General Manager.
Regional Open Sp. .:e
R-04-03 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 04-01 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
January 14, 2004
AGENDA ITEM 3
AGENDA ITEM
Approval of Legislative Consulting Services Agreement or 2004 wit Public Policy Advocates
GENERAL MANAGER'S RECOMM TION
Authorize the General Manager to execute the attached Consulting Services Agreement with Public Policy
Advocates for legislative consulting services in Sacramento.
DISCUSSION
In January of each year, the Board considers approval of a legislative consulting agreement for legislative
services in Sacramento that benefit the District. For 16 years, these services have been provided at a below-
market cost by Ralph Heim of the firm Public Policy Advocates. The General Manager recommends that,
the District continue to contract with Public Policy Advocates because to the high quality of Ralph Heim's
services, his ongoing familiarity with the District's programs, his involvement in projects expected to
continue in 2004, and the special circumstances of these services. These circumstances, as well as the
uncertainty of the availability of similarly qualified firms to provide these services, warrant awarding this
contract without solicitation of proposals from other firms.
The attached Consulting Services Agreement with Public Policy Advocates is for a one-year term for
legislative consulting services in Sacramento. The terms and conditions of the proposed agreement remain
generally unchanged. The consulting fee of$1,100 per month, plus a monthly expense allowance of$55
has not increased since 1989. The contracted services are to commence January 1, 2004 and continue
through December 31, 2004.
Ralph Heim will continue to represent the District and will provide excellent service at a very modest cost,
especially considering the returns to the District. He has worked very effectively on the District's behalf
and has done an outstanding job of protecting the District's legislative interests. We look forward to
working with Mr. Heim to represent the District's interests in Sacramento this coming year.
Prepared by:
Lisa Zadek, Assistant District Clerk
Contact person:
L. Craig Britton, General Manager
33o Distel Circle 650-691-12oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Honko,Larry Hossett,Kenneth C.Nitz L.Craig Britton
P U B L I C P 0 L I C Y A D V 0 C A T E S
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT, entered into this 1st day of January, 2004, by and between
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, hereinafter called "District", and
PUBLIC POLICY ADVOCATES LLC, hereinafter called "Legislative Consultant", or
"Consultant."
The parties hereto do mutually agree as follows:
1. ENGAGEMENT OF CONSULTANT
The District hereby agrees to engage Consultant, and Consultant agrees to perform the
services hereinafter set forth in this Agreement.
2. SCOPE OF SERVICES
Consultant shall do, perform and carry out in a satisfactory and proper manner, as
determined by District, the following services:
a. Become familiar with District's Legislative Program for 2004 and its special
legislative concerns.
b. Advocate legislation and amendments to legislation to Sacramento legislators and
administrators and their staffs which will enhance District's funding or result in other legislation
favorable to District, with an emphasis on District's Legislative Program for 2004 and related
matters, and other legislative or State administrative matters as may be assigned from time to
time.
C. Monitor and advise of status of pending legislation which may affect District.
d. Evaluate and advise District as to the political climate in Sacramento, the best
desirable kinds of legislation in light of
channels for influencing legislation affecting District, g g
District's problems, purposes and goals, and the best strategies for achieving legislation favorable
p , p �
to District.
e. Maintain and improve liaison between District and members of the Legislature
and the State Administration.
i
Midpeninsula Regional Open Space District
Consulting Services Agreement
Page 2 of 4
f. Attend legislative hearings and other legislative meetings on behalf of District
when a District representative is unable to be there or as otherwise appropriate.
g. When beneficial to District, coordinate District efforts with advocates of other
regional park or open space districts, special district associations, park and recreation
associations, and other appropriate organizations.
3. RESPONSIBILITIES OF DISTRICT
District shall cooperate with and furnish necessary data to Consultant in every reasonable
way to assist Consultant in carrying out its services under this Contract. Consultant's principal
contact with District shall be District's General Manager or designee.
4. PERSONNEL
a. Consultant represents that it has, or will secure at its own expense, all personnel
required in performing the service under this Contract. Such personnel not be employees of or
have any contractual relationship with District.
5. TIME OF PERFORMANCE
The services of Consultant are to commence January 1, 2004 and continue through
December 31 2004.
6. COMPENSATION
The District agrees to pay the Consultant at a fixed monthly rate of$1,100.00 plus a
monthlyexpense allowance of 55.00. The expense allowance shall cover costs of telephone,
p $ p
postage, photocopying, bill service and other out-of-pocket expenses. If cumulative expenses
have significantly exceeded cumulative expense allowances and it appears this situation will
continue, consultant may request an increase in the allowance that shall be considered by the
expenses, such as those to the District which may
General Manager. Compensation for travelex e
g pP , Y
cause the cumulative expense allowance to be exceeded, must be authorized in advance by the
General Manager. Said payments shall be prorated for any fractional month at the beginning and
end of the contract period. Such compensation shall constitute the total amount payable by
District under this agreement and shall include all costs and expenses of Consultant. Consultant
shall bill District at the end of each calendar month, and the District shall remit within 30 days of
said billings.
Midpeninsula Regional Open Space District
Consulting Services Agreement
Page 3 of 4
7. TERMINATION
District shall have the right to terminate this agreement by five (5) days written notice at
any time, with or without cause. Consultant shall be entitled to compensation for all services
rendered up to the date of termination. Consultant also shall have the right to terminate this
agreement by fifteen (15) days written notice at any time, with or without cause.
8. EQUAL EMPLOYMENT OPPORTUNITY
The Consultant shall not willfully discriminate against any employee or applicant for
employment because of race, color, sex, religion, ancestry, or national origin. Consultant shall
take affirmative action to ensure that applicants are employed without regard to their race, color,
sex, religion, ancestry, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation, and selection for training,
including apprenticeship.
9. ASSIGNABILITY
The Consultant shall not assign any interest in this agreement, and shall not transfer any
interest in the same, or any payments to be received hereunder, without the prior written consent
of District.
10. INTEREST OF CONSULTANT
Consultant covenants that is presently has no interest, and shall not have any interest,
direct or indirect, which would conflict in any manner with the performance of services required
to be performed under this agreement.
Consultant shall from time to time advise General Manager of the District as to the names
of other persons and/or organizations that Consultant represents in legislative matters.
Midpeninsula Regional Open Space District
Consulting Services Agreement
Page 4 of 4
11. FINDINGS
Any reports, information, data, etc. given to or prepared or assembled by Consultant
under this contract which District requests to be kept as confidential shall not be made available
to any individual or organization by Consultant without the prior written approval of District.
12. USE OF FUNDS
Consultant shall not expend any of the funds received as compensation hereunder in
support of or in opposition to any candidate for any political office or in support of or in
opposition to any ballot measure. Compensation is limited to the cost of services actually
rendered and expenses, and specifically does not include political contributions of any type
whatsoever.
IN WITNESS WHEREOF, District and Contractor have executed this Agreement as of the date
first written above.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
By:
L. Craig Britton, General Manager
Date:
PUBLIC POLICY ADVOCATES LLC
By:
Fred Taugher, President &Managing Partner
Date:
I
Regional Open Sp. .:e
-A o%� ��
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-04-04 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
Meeting 04-01
January 14, 2004
AGENDA ITEM 4
AGENDA ITEM
Appointment of Administration and Budget Committee for 2 4
GENERAL MANAGER'S RECOMMENDATION
The new President of the Board of Directors should appoint the dmi istration and Budget
Committee members for the 2004 calendar year with your consent.
DISCUSSION
Section 1.82 of the Rules of Procedure states that appointments to the Administration and Budget
Committee shall normally be made at the first regular meeting in January and that the Board
Treasurer shall be one of the three members of the Committee. The appointment of the
Administration and Budget Committee is placed near the end of the agenda in order to allow the
newly elected Board President some time to contemplate who shall fill the two open seats on the
Administration and Budget Committee; the 2004 Treasurer will have been selected by the Board
earlier in the evening (see Report R-04-01).
Prepared by:
Lisa Zadek, Assistant District Clerk
Contact person:
Sally Thielfoldt, District Clerk
33o Distel Circle 650-6gi-1200 infofopenspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
Regional Open Sp. -e
1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-04-09 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
Meeting 04-01
January 14, 2004
AGENDA ITEM 5
AGENDA ITEM
Approve the Preliminary Use and Management Plan for the urtzhal "Redwood Park" Property
Addition to Purisima Creek Redwoods Open Space Presery
GENERAL MANAGER'S RECOMMENDATI
Approve the Preliminary Use and Management Plan as set out in the attached Closing Memo for
the Kurtzhal Property Addition to Purisima Creek Redwoods Open Space Preserve
DISCUSSION
At your Regular meeting on October 8, 2003, you approved Resolution No. 03-36, which
amended the District's Rules of Procedure authorizing the General Manager to approve the
acquisition or acceptance of a gift of fee or easement interests in real property, or to enter into an
option to acquire real property as limited by the General Manager's spending authority (see
Report R-03-103). District Staff has made the necessary CEQA determinations for the
acquisition and Preliminary Use and Management Plan for the Kurtzhal "Redwood Park"
property addition to Purisima Creek Redwoods Open Space Preserve, as memorialized in the
attached closing memo dated January 6, 2004. Therefore, it is now necessary for the Board to
approve the Preliminary Use and Management Plan as provided in the Rules of Procedure.
Prepared by:
Michael C. Williams, Real Property Manager
Graphic Prepared by:
Sumudu Welaratna, Planning Technician
Contact person:
Michael C. Williams, Real Property Manager
i
;;o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
t,(is
INTER-OFFICE MEMORANDUM
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: C. Britton, General Manager
From: M. Williams, Real Property Manager ..,
Date: January 6,2004 -
Subject: Kurtzhal"Redwood Park"Property Addition to Purisima Creek Open Space Preserve
A Gift Deed was recorded on January 6, 2004,and title to and possession in this .08-acre parcel passed to
the District.
In accordance with the Districts Rules of Procedure, Section 260 (2), as amended on June 18, 1991 (see
Report R-91-62), to wit:
"The General Manager is hereby authorized to approve the acquisition of a minor interest in or
easement upon real property and accept on behalf of the Midpeninsula Regional Open Space
District deeds or grants conveying any such minor interest in or easement upon real property to
the District for public purposes and to execute a Certificate of Acceptance as evidence thereof
as required by law, subject to the following:
1. The General Manager finds that the acquisition of such minor interest in or easement
upon real property is consistent with District policy; and
2. The Cost does not exceed the General Manager's authority as provided in Section
5549(b) of the Public Resources Code as approved by the Board of Directors from time
to time; and
3. The General Manager informs the Board of Directors of the action or proposed action
within a reasonable period of time."
The General Manager signed a Certificate of Acceptance on January 5,2004 and a Gift Deed was
recorded on January 6,2004 for the subject property, based upon the determination that acceptance of this
gift is in accordance with the above stated policy.
DEDICATION/ACQUISITION CHART INFORMATION
Ownership Status: Board Approval
Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement,Lease, Date/Res,Na.
Mgmt Agmt.)
Purisima Creek San Mateo Kurtzhal 08 Fee See Above
Redwoods 067-128-060
M mt,Status: Dedication Date/
g Status: Purchase Price
Closing Date (Open,Closed,CMU, (Intended Type (Gift Value) GIS Code
or Other)
Withheld)
January 6,2004 Closed Witheld Gift $1,000.00
1 ao op',s spi ...'.;e*ri; BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
V, a pensi ;e,o y Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
PRELIMINARY USE AND MANAGEMENT PLAN CHART INFORMATION
Preserve/Area County/A.P.N. Grantor Acres Board/GM Action Date
Acquired
Purisima Creek San Mateo Kurtzhal 08 General Manager Approval 1/06/04
Redwoods 067-158-090 and Certificate of Acceptance
Public Access: Closed to public use at this time.
Patrol: Regularly patrol the property.
Signs: Install preserve boundary signs where appropriate.
Name: Addition to Purisima Creek Redwoods Open Space Preserve
Dedication: Withhold dedication as public open space at this time.
Site Safety Inspection: Preliminary inspection is complete and no hazards were found; comprehensive
inspection to be complete before the close of escrow.
CEQA COMPLIANCE
PROJECT DESCRIPTION
The project consists of the acquisition of a .08-acre property as an addition to the Purisima Creek Redwoods
Open Space Preserve and the concurrent adoption of a Preliminary Use and Management Plan for the
addition. Ultimately, the property will be included in the Comprehensive Use and Management Plan for the
Purisima Creek Open Space Preserve. The land will be permanently preserved as open space and maintained
in a natural condition.
CEQA DETERMINATION
It has been concluded that this project will not have a significant effect on the environment. It is
categorically exempt from CEQA(California Environmental Quality Act)under Article 19, Sections 15316,
15317, 15325, and 15061 as follows:
Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural condition and
the management plan proposes to keep the area in a natural condition.
Section 15317 exempts the acceptance of fee interests in order to maintain the open space character of an
area.
Section 15325 exempts transfers of ownership of interests in land in order to preserve open space.
This acquisition qualifies under all three sections. The actions proposed in the Preliminary Use and
Management Plan are also exempt under section 15061,as there is no possibility the actions may have a
significant effect on the environment.
CEQA Determination Completed By: - -- Date:
'
Q .�
Del Woods, Senior Acquisition Planner '
CC: Board of Directors
Administration
Operations
Accounting
Planning
Public Affairs
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Regional Open Space
R-04-07 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 04-01 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION
January 14, 2004
AGENDA ITEM 6
AGENDA
Authorization to Amend Agreement with LFR, Inc. for Geotech ical and ivil Engineering Services to Prepare
Plans and Specifications for Trail Bridges at Pulgas Ridge Ope S a s e
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to execute an amendment to the consultant services agreement with LFR, Inc. of
Emeryville for up to an additional $20,700 over the$62,054 previously authorized amount to provide
geotechnical and civil engineering services to prepare plans and specifications for two trail bridges in
conjunction with the Pulgas Ridge Public Access Improvement Project, for a total sum not to exceed$82,754.
DISCUSSION
At the March 26, 2003 meeting,the Board authorized the General Manager to execute an agreement with
LFR,Inc. (LFR) of Emeryville to provide materials testing, engineering and design services for demolition of
the former Hassler Health Home sewage treatment facility and construction of a staging area as part of the
Pulgas Ridge Public Access Improvement Project(see report R-03-31). The other primary component of this
project includes the construction of three new trails that will provide greater access to the Preserve (see Report
R-03-74).
One of these trails, referred to as the "ridgetop"trail,will be approximately 2.4-miles in length and will
traverse the northern portions of Pulgas Ridge. In selecting the alignment for this trail, staff identified two
locations where the trail will cross tributaries that empty into adjacent Cordilleras Creek(see Exhibit A). The
project's engineering geologist, Timothy Best,noted that these creek crossings will require the construction of
pedestrian bridges due to the steepness of the banks and depth of the creek beds. Since the construction of
these bridges will require a building permit from San Mateo County, plans and specifications need to be
prepared by a licensed engineer.
Staff met on site with LFR last October to assess the location of the proposed trail bridges. To meet the goals
established by the District,LFR has submitted a proposal for additional geotechnical and civil engineering
services needed to design and construct these bridges. These services include a geotechnical investigation that
is intended to provide the consultant with the required information needed to develop a design for the concrete
footings. The consultant will also develop detailed construction plans for the bridges in accordance with
building permit requirements for San Mateo County,prepare technical specifications and a cost estimate
necessary for project bidding and construction purposes. The consultant will also prepare the necessary
County building permit applications in addition to providing further information that may be needed for
permit approval. Finally, LFR will provide limited construction administration services and respond to any
requests for information by the District during construction.
The proposal submitted by LFR indicates that a total of$20,700 will be needed to provide the aforementioned
services necessary to design the two trail bridges. In reviewing this proposal and comparing it to similar
bridge development projects undertaken by the District, staff believes this total to be reasonable given the
services required. Therefore, staff recommends that the Board authorize the General Manager to amend the
33o Distel Circle 650-6gi-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
consultant services agreement with LFR, Inc. in the amount of$20,700 for a contract amount to a not-to-
exceed total of$82,754.
At the March 26, 2003 meeting,the Board adopted the fiscal year 2003-2004 budget that included $73,000
for the Pulgas Ridge Public Access Improvement Project(see Report R-03-34). There are sufficient funds for
the increased contract amount in the Planning Department budget due to under expenditures in other projects.
CEQA COMPLIANCE
At the August 13,2003 meeting,the Board approved the Mitigated Negative Declaration and Mitigation
Monitoring Program for the Pulgas Ridge Trail Construction Project(see Report R-03-74).
Staff also concludes that amending this consultant agreement for design and engineering services does not
constitute a project under the California Environmental Quality Act(CEQA). Therefore, the recommended
action is exempt.
Prepared by:
Douglas Vu,ASLA, Open Space Planner
Contact:
Same as above
PULGAS RJpGE OPEN SPACFOPRESERVE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
II
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EXHIBIT A One Mile
Regional Open Sr -e
.�
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
R-04-08 t'IA,E_BRAI N(; 30 YEARS OE OPEN SI'ACE PRESERVATION
Meeting 04-01
January 14, 2004
AGENDA ITEM 7
AGENDA ITEM
1
Confirmation of Special Meeting of the Board of Dir dct rs
GENERAL MANAGER'S RECOMM NDA
Confirm the calling of a Special Meeting of the Board of Directors for January 21, 2004
beginning at 7:00 p.m.
DISCUSSION
A Special Meeting of the Board of Directors has been called by President Hanko for 7:00 p.m.
on Wednesday, January 21, 2004. The purpose of this meeting is to consider an amendment to
the Use and Management Plan for El Corte de Madera Creek Open Space Preserve which will
include approving the Watershed Protection Program for the preserve. This meeting will take
place at the Los Altos Youth Center, I N. San Antonio Road, Los Altos, California.
Prepared by: 3
Lisa Zadek, Assistant District Clerk
Cont on:
Contact person:
p
L. Craig Britton
General Manager
I
jjo DIstel Circle 650-691-1200 Info@openspace.org BOARD OF DIRECTORS: Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER:
Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
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Aljadad lunH-son(]uoiletoossy peon uollejodjo0 peon 4snjg L L'OOL$ 6169
saa3)lonjj mo,1 tianooaa g 6ulmol s,11!9 00'Z6$ PL69
sao4S woltun •oui sao4S s,�oag ZS'6££$ LL69
AjddnS buigwnid 'oul 'o0 AjddnS Ted uojjeg £9'9LL$ 9L69
IM APuiM-luellnsuo0 lejnllno'POH aleo0•0 aujeg 9Z'6tr8$ SL69
pa4sjaleM adniepenE)-saowaS le6al ddejl g simal uillo0 6jeg 89'178Z$ VL69
aolnjaS 9uo4d jelnila0 ssalanM I v IV 99'OL£$ £L69
4oun-1 BelS-6umejl sll!MS 6utouangui seuo1v L. 09103 ZL69
sjiedaa pue aowaS 813148A sKjoM olny Pailly Z£'£SZ'Z$ LL69
s06puije0 aauol aotniaS josel 11V L£'0017$ OL69
saipniS oiloig
W003 g jtedaa Itejl IIiW 86ed p10-saolnjaS 1e31601019 oul'leluawu0jlnu3 uoigly OO'L6tr'Z$ 6969
sailddnS Plata 'oul saul6u3 Pol000 jiv 99'69$ 9969
aowaS wjely jei6jng seowes AlunoaS 1Ay SZ'LL£$ L969
soomieS uoileltueS uollepues suoS g awoy 96'9Z9$ 9969
6ut3lnjaS j94sin6utlx3 ajt3 00 OAS'8 luawdinb3 9n3 aoy trtr'Ltr£'L$ 9969
sailddnS uoileuiwel 409uy g luaooy O£ L03 17969
3H0-Ieluaa jadaamS lea- oul 'Pa4S lool-V 00 SS$ £969
p:iS g 033-shun(eluaa abejolS e5ejolS algeljod IIoM IeAoLi y 9L'tr95$ Z969
ApnlS luellnsuoo uoilexauuy lelseo3 saleloossy WZ 496v,9-- L969
uoildiaosa(3 awed ;unoLuV #
joijIsi® eoedS uadp geuoiBeN efnsuluedp!W
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Claims No. 04'01
Meeting 04'01
[]mb* 01/14/04
Revised
Midpeninsula Regional Open Space District �
# Amount Name Description
7005 %558.80 Gemple/s. |nc. Uniform Supplies �
� 7006 $15.80125 # General Graphics Exhibits VTnoi!huad Bulletin Cases
� 7007 $260.31 Ghohmmoni.Feriba Tuition Reimbursement
� 7008 $3.704.15 Gilroy Motorcycle Center Yomahu2OOJ
�
7009 $512.43 Guodco Press,Inc. Printing Services'Holiday Cards&Business Cards
/010 $62.85 Gould Publications,Inc. California Penal Code Updates |
|
7011 $722.32 Home Depot,Inc. Field Supplies&Equipment !
7012 $70.529.08 HRB Construction,Inc. Engineering Services'Foothills Shop Building
7013 $2.25O.0D |EDA.|nc. Conau|�ngSeminea-Labor Re|ahuns �
� �
701* $5.37625 *6 Jason Riggs Media Relation Services-San Mateo County Coastal
Annexation �
7015 $45.00 Jim Davis Auto Vehicle Smog Tests �
7016 S29�85 Jobs Available,Inc. Subscription Renewal
7017 $10.690.10 Jos.J.Albanese,Inc. Construction'Jacques Ridge Staging Area
7018 $103.87 JunQanaon.Rugy Reimbursement-Local Business Meeting
� 7018 $429.84 Kinko's Printing Services
7020 $8J1 mwix Key Lock&Safe Co.Inc. Lock&Key Services |
7021 $176.82 Lab Safety Supply Field Supplies �
7022 $2.476.94 Langley Hill Quarry Trail Restoration Material �
7023 $8.143.87 LFR Levine Fricke Engineering&Design Services'pulgavRidge
7024 $277.50 uabert Cassidy Whitmore Legal Services
7025 $52.86 Malone,Brian Reimbursement-Employee Graduation'Academy
7026 $100.00 Mark Gillespie Honorarium for Docent Enrichment
7027 %268.85 MCI Long Distance Telephone Service
7020 $118.92 MeguPathNewmrku Internet Connection-D8L Line FFO
7029 %10.595.05 MmmMobi|eCvmmvnioe8ons Radio,Radio Repairs&Maintenance
7030 $476.00 Miller,Starr&Rego|ie Legal Services
7031 $119J9 Minmn'o Lumber&Supply Field Supply �
7032 $478.81 Moffett Supply Company Sanitation Services �
7033 $138.64 Mountain View Garden Center Drain Rock'Rancho San Antonio
7034 $960.00 Office Team Office Temporary Help-Human Resources Analyst
7035 $1.000.00 ~7 0d Republic Title Company Escrow Deposit
7030 $498.06 Orchard Supply Hardware Field Equipment&Supplies
7037 *oV.Og Orland/Trailer Trailer Accessories
7038 $279.11 Pacific Water Systems Water Supplies'Enterprise Rental u Field Office
7038 $460J3 Palo Alto Upholstery Vehicle Upholstery Repair
7040 $8.65 Pa\emon.Lom Reimbursement'Uniform
7041 $225.38 Pine Cone Lumber Lvmu°, �
�
7042 $4`10625 Primary Consulting Services Recruitment Services �
7043 $248.00 Protection One Monitoring&Log of Alarm System'Admin.Office
7044 %3.137.00 Ray LMo||wiQ Services Co..Inc. Boiler Expansion Tank'Admin.Office
7045 u1.828.50 Redwood Mechanical&Plumbing Co. Heater Repair'Enterprise Rental Property
7048 $2.000.00 Reserve Account Postage'Postage Meter
7047 $2.137.57 Roya Repair Service Vehicle Repairs&Service
7048 $7839 RV Cloud Plumbing Supplies
70*9 %156.37 SafetywJeon Oil Recycling&Solvent Tank Service
7050 $5.500D0 `8 Santa Clara County'LAFCO Service Review'Proposed Annexation
7051 $150.00 Santa Clara County-Office u[Sheriff Fingenphnhng-Nawnmumit
7052 $93.29 S8C Payment Center Telephone Service
7053 $1'274.00 ^9 SBC Payment Center Telephone Service
7054 $280.85 Sears Field Supplies
7055 $1.652.00 Goover.Richard DBA Rural Pig MQmnt. Pig Control Services
pa(°zm4
! Meeting 04-01
� Date 01M4/04
� Revised
Midpeninsula Regional Open Space District
�
# Amount Name Description
�
7056 $515.02 ^0 Shell Credit Card Center Fun �
7057 $9.378�64 SheKorbaltBmUUors. Inc, Consulting Services'Invasive Plants
7058 $3.477.00 Shoreline Printing&Graphics, Inc. Printing Services'Holiday Cards&EP8 �
�
7058 $27.710.78 Shute,Mihaly&Weinberger LLp Litigation: Half Moon Bay Cpanmide Foundation vowROSD
�
7060 $650.00 Simmons,Duncan Reimbursemm-(A State Bar Dues
� 7061 $15.000.00 # Standard&Ponrs Anulyoxa|Services'2O0^Revenue Bonds �
7082 $1 4O2 5U Stanley Reynolds Painting Consulting Services Lead Paint 8FO
� . � ��n�u ng - �-
7O83 $1.011.06 Summit Uniforms Uniform Expense �
� 706* $251.82 TudnuSupply Janitorial Supplies
� 7005 $2.207.84 Tamara Kan Mapping Services
7066 $66244 The Recorder Suuoonpuvn
7067 %101.17 Tnie8oldt,8aUy Reimbursement'Training Meal Conference �
� 7068 $456.22 Tires on the Go Tires&Tire Repairs
� 7068 *427.37 Tony&moaoPizza Staff Training'Lunches �
�
� 7070 $3.334.10 United Rentals Highway Tech. Signs �
� 7071 %5132 venzvn Pager Service �
� 7072 $73.88 vvoorGuard Uniforms �
� 7073 $480.27 West gmvp On-Line Legal Services
7074 $/.316.60 Western Press&Mai| Postage'Holiday Cards �
7075 $8.125�00 ^11 Western Press&Mail Handling/Processing-Holiday Cgn10
,Oro $1e8.36 Woodbury,Cathy Reimbursement'Mileage
7077 $152.36 Woods,Del Reimbursement'Adobe Software
7078 $225.00 Woodside&Porto|a Private Patrol Patrol Services'Windy Hill �
7079 $493.80 Workingman's Emporium Vn{fonna
~ ` 7080 $86.52 xpedxe Fax Broadcast System Services
7081R $405,56 Allied Auto Works Vehicle Service
7082R D1.500.08 AnchnrT.Dust Control Road Maintenance&Dues'MindegnRoad
7003R $664,80 Art-Croft Carpet&Linoleum Shop Carpet Installation'Admin.Office �
�
7084R $156.00 Gi|mTowing&Recovery Tow Truck Fees
� 7085R $2.094.50 BPS Reprographics Printing nf Design Drawings&Spaces for Foothills Shop �
Building
� 7086R $122.49 8rowming'Ferrismdustriea Refuse Services
� /OOrR $75.52 California Chamber cfCommerce Employee Posters �
7088R %151.19 California Water Service Company Water Service
7089 R $110.00 Camino Medical Group Medical Services �
7090 R $107.43 Carter Industries Truck Part
7081R �3�O0V D�Ruy8ui�ingMain�nanoo ��x�R*p|�cad&Co���(�eanod'��mm Office
�
� �
7092R $2e.03 Emergency Vehicle Systems Vehicle Accessories �
� 7093R $100.00 Freeman,Matt Reimbvrsnment-AmnhnonP|anninQAannoiunonDuox �
� 7094R $37.83 Ge8»oxs ATV Repairs �
7095R $1.685.45 Gardenland Power Equipment Field Supplies&Equipment �
7096R $2.71 K*ik Key Lock&Safe Co. Inc. Key Holder �
708/R $126.81 Los Altos Garbage Co. Refuse Services
7098R $782.34 MetmMobi|eCnmmunicaVono Radios&Accessories
7098R $13339 Northern Tool&Equipmont Co. Vehicle Supply
7100R $562.59 Petty Cosh Conference&Training Expense,Office&Field Supplies,
Vehicle Mileage Reimbursement,Volunteer Supplies,
Out o/Town&Local Bus.Meeting Expanse
7101R $465.00 RavUQan.M.D. Medino|Som|nen-Recmitment
7102R $206.18 ReUo|Dod0e Truck Repair
7103R $35.25 Robert's Hardware Field Supplies
710*R $293.76 Rny'o Repair Service Vehicle Repairs&Service
7105R $77738 9BC Telephone Service
p°o° ;m4
Claims No. 04-01
Meeting 04-0 i
Date 01/14/04
Revised
Midpeninsula Regional Open Space District
# Amount Name Description
7106 R $205.47 Shell Credit Card Center Fuel
7107 R $119.70 *12 Skyline County Water District Water Service
7108 R $300.00 State Board of Equilization Water Rights Fees-3 Sites
7109 R $620,28 Summit Uniforms Uniform Expense
7110 R $480.72 Tires on the Go Tires
7111 R $52.46 United Parcel Service Parcel Shipping
7112 R $3,976.94 United Rentals Northwest,Inc. Roller Single Drum Rental-Big Dipper&Silva
7113 R $94.13 West Group On-Line Legal Services
Total $360,225.72
*1 Urgent Check Issued 12/12/03
*2 Urgent Check Issued 12/16/03
*3 Urgent Check Issued 01/13/03
*4 Urgent Check Issued 01/08/04
*5 Urgent Check Issued 12/31/03
*6 Urgent Check Issued 12/29/03
*7 Urgent Check Issued 12/19/03
*8 Urgent Check Issued 12/29/03
*9 Urgent Check Issued 12/23/03
*10 Urgent Check Issued 12/31/03
*11 Urgent Check Issued 12/17/03
*12 Urgent Check Issued 01/09/04
# Expenditure to Date Exceeds
10K But Not 25K
i
Pap=4 of 4
ill
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
l
From: L. Craig Britton, General Manager
_ q
Date: January 8, 2004
Re: FYI's
330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: mrosd@openspace.org • Web site: www.openspace.org
b �y
INTER-OFFICE MEMORANDUM
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: C. Britton, General Manager
From: M. Williams, Real,Pfopety Manager
Date: December 19, 2003
Subject: James Property Addition to Sierra Azul Open Space Preserve )
Escrow closed for the subject transaction on December 12, 2003, and title to and possession of this
36.62-acre parcel passed to the District.
I am not aware of any use and management concerns that were not addressed in the staff report to the
Board. In accordance with the public notification policy, and since there were no public and/or
adjoining owner comments which might require amendment to the use and management
recommendations, close of escrow marks the final adoption of the preliminary use and management
plan recommendation as tentatively approved by the Board of Directors at their meeting of November
12, 2003.
DEDICATION/ACQUISITION CHART INFORMATION
Ownership Status:
Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement,Lease, Board Approval
Mgmt Agmt.) Date/Res. No.
Sierra Azul/ Mt. Santa Clara/ 562- Ivor James, Jr., 36.62 Fee November 12,
Umunhum 06-009 Trustee 2003/ Res.#0341
Dedication Date/
Mgmt. Status: Status:
Closing Date (Open, Closed, CMU, (Intended Type Purchase Price GIS Code
or Other) Withheld)
December 12, Closed Withheld Cash $250,000
2003
Misc. Notes:
cc: Board of Directors
Administration
Operations
Accounting
Planning
Public Affairs
ar-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete$IenlenS,MoIYDOVey,led Cyr, GENERAL MANAGER:
Minn CA ., o-69i-o��5 fax www.openspace.org Deane Little,Nanette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
December 31, 2003 iN,M)PENINSULA REGIONAL OPEN SPACE DISTRICT
Santa Cruz Local Agency Formation Commission
701 Ocean Street, Room 318-D
Santa Cruz, CA 95060
Dear Commissioners:
On behalf of Midpeninsula Regional Open Space District, I would like to submit to you some
information on our proposed Coastside Protection Program that would extend the District's
service boundary and sphere of influence to include rural San Mateo County. Our goal is the
protection and preservation of this unique coastal landscape, valued by the regional community
for its scenic beauty, agricultural lands, natural resources, and recreational opportunities.
Inappropriate development and sprawl have put the San Mateo coastline at risk. They threaten to
eliminate scarce farmland, destroy the region's natural heritage and spoil its rugged beauty. In
response to the coastside community's concerns and requests for assistance in preserving our
rural and agricultural heritage on the San Mateo County coast, the District began developing the
Coastside Protection Program more than six years ago. Since then, open space preservation
organizations and agencies have expressed the need for a local agency to increase stewardship of
coastal San Mateo County's open space and agricultural resources due to their own limited
capacity to expand preservation and management services.
Twenty cities and counties representing constituents within and near the District's current
boundary, including the City of Santa Cruz
C and Count of Santa Cruz have adopted resolutions
g Y Y � p ,
and 33 elected officials and organizations have written letters, in support of the Coastside
Protection Program.
The Midpeninsula Regional Open Space District is strongly committed to sharing the important
responsibility of protecting and preserving the San Mateo Coastside with local residents. The
District's Coastside Protection Program is the only way to protect and preserve the coast while
also ensuring accountability to local residents through fair and democratic representation. The
District plans to conduct public Board meetings and workshops in the coastal area to ensure that
local viewpoints are considered in all significant District planning and decision-making relating
to the coastside. The Coastside Protection area will be included in one or more wards, enabling
one or more coastside residents the opportunity to be elected and serve on the District's Board of
Directors.
In the spirit of building trust and working collaboratively with local community members, the
District's Board of Directors has decided to eliminate their ability to use eminent domain in the
Coastside Protection area and to only purchase property from willing sellers. The Board
formalized this commitment by adopting a Willing Sellers Ordinance and included a prohibition
of the use of eminent domain in the coastal area throughout the administrative documents
required for protecting the coastside as open space.
It Rom: Petp.StemenS,Mory Davey )pd Lyr, GENERAL MANAGER:
C.Craig Britton
The Coastside Protection Program will be accomplished with existing District funds and no
taxation will accompany extension of District boundaries. The District's Board of Directors
adopted a Resolution of No Property Tax Exchange, which ensures that no share of the current
property taxes will be taken from another local agency or special district. This means the
property taxes collected in San Mateo County will continue to be distributed exactly as they are
today. Furthermore, the Coastside Protection Program will have no effect on the District's
ability to provide services to Santa Cruz County.
Created by voters more than 30 years ago, Midpeninsula Regional Open Space District has a
long and proud history of successfully protecting and managing nearly 50,000 acres of public
open space. We have achieved this track record by being responsible stewards of the land and
responsiven to the needs of the community. Our experience and expertise speak to our
capabilities to implement the mission of the Coastside Protection Program:
i
To acquire and preserve in perpetuity open space land and agricultural land of regional
significance, protect and restore the natural environment, preserve rural character,
encourage viable agricultural use of land resources, and provide opportunities for
ecologically sensitive public enjoyment and education.
We look forward to the continued support of the Santa Cruz County community as we proceed
i
with our proposal to extend the District's service boundary and sphere of influence to include
rural San Mateo County. Should you have any questions about our program, please do not
hesitate to contact me at (650) 691-1200.
Sincerely,
L. Craig Britton
I
General Manager
LCB:cw
Attachments: Coastside Protection Area Map
Resolution of th
e e City of Santa Cruz
Resolution of the County of Santa Cruz
List of Resolutions and Letters of Support
cc: MROSD Board of Directors
I
14i + u
s 4
REGIONAL OPEN SPACE DISTRICT
January 8, 2003
Paul Morabito, Chairman
California State Coastal Conservancy
1330 Broadway, Suite 1100
Oakland, CA 94612
Subject: Support for Bay Area Open Space Council Grant Proposal
Dear Mr. Morabito:
The Midpeninsula Regional Open Space District(MROSD) is pleased to support the Bay Area Open
Space Council's proposal to the Coastal Conservancy to conduct a feasibility study in preparation for a
much needed Upland Habitat Goals Report for the San Francisco Bay Area.
MROSD works with dozens of other organizations through the Bay Area Open Space Council (BAOSC)
to improve the resources for and effectiveness of land conservation efforts throughout the region.
Individually, many of us protect land with significant habitat resources. However, there is no regional
plan outlining the goals for protecting upland habitat resources. Consequently, land conservation
agencies such as ours are making decisions daily without a regional understanding of the impacts to these
precious resources.
The Upland Habitat Goals Report proposes to rectify this situation by focusing on the identification and
characterization of core habitat areas and critical habitat linkages. Regional knowledge of this
information will be invaluable to the activities of MROSD and our sister organizations. Additionally,the
reports's regional scope will enhance our collective ability to compete for existing government funds by
forming state and federal funding priorities, and the report promises to help streamline certain funding
processes by some funders.
The project will have region-wide benefits, and is already generating a great deal of excitement among
council members. BAOSC is well-suited and capable of carrying out this project. It has always
undertaken focused, creative and useful projects, and I am confident this proposal will continue that
tradition. I encourage you to award this grant request for $16,500 to perform the initial feasibility study.
Sincerely,
N
L. Craig Britton
General Manager
LCBIec
i
GENERA{,Mu^J'�C�ER-
Regional Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
To: Board of Directors
From: L. Craig Britton, General Manager
Date: January 14, 2004
Re: FYI's
i
330 Distel Circle • Los Altos,CA 94022-1404 • Phone: 650-691-1200
Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org
INTEROFFICE MEMORANDUM
December 18, 2003
TO: L. Craig Britton, General Manger
FROM: G. Baillie, Management Analyst
SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY
Month November Year 2003
VIOLATIONS CITES TOTALS CRIMES CITES TOTALS
Bicycles Marijuana cultivation 0 1
Closed area 2 5 Auto burglary 0 1
Speed 1 3 Resisting arrest 0 3
Helmet 4 14
Night-riding 0 4 ACCIDENTS/INCIDENTS
Dogs Bicycle accident 2
Prohibited area 8 9 Equestrian accident 0
Off-leash 14 19 Hiking/running accident 1
Off-road vehicles 4 6 Other first aid 0
Closed area 0 0 Search&Rescue 0
After hours 6 11 Vehicle accident 0
Fishing 0 0 LZ air evacuation 0
Vandalism 0 8 Fire 1
Parking 12 15
Parking after hours 20 31 ENFORCEMENT
Dumping/littering 0 3 Parking citations 32
Camping 0 0 Other citations 40
Weapons Written warnings 44
Actual contact 0 0 Arrests 0
Report only 0 1 Police assistance 2
Evidence of 0 1
Plant collecting 0 5 MUTUAL AID
False info to Peace Officer 0 4 Accident 0
Smoking 1 3 Law enforcement 1
Encroachment(water line) 0 1 Landing zone off-site 0
Search& Rescue 0
Fire- smoke check only 1
SUMMARY OF SIGNIFICANT INCIDENTS BY DATE
Date
3 Pornographic ma magazines, drug paraphernalia, spent shotgun shells, and wooden pallets were
g g
found at Foothills OSP. The items were removed and properly disposed of.
6 A chain was cut at Monte Bello and two vehicles entered the preserve. A Skyline neighbor on the
way home from work at 9:30 PM called and reported that two vehicles were entering Canyon
Trail from Page Mill Road. A ranger responded but the vehicles had already left, possibly
because they knew they had been observed and reported.
8 At El Corte de Madera a man was issued a citation for dog off leash in a prohibited area. This
was the second citation issued within a week to this individual for the same offense. The
individual is an adjacent neighbor on Starwood Drive who says he disagrees with the ordinance
and will continue to take his chances.
i
8 B. Malone and K. Carlson were checking sign locations along a road in Sierra Azul when a driver
of a parked vehicle contacted them. A license plate check revealed that the vehicle was stolen.
Santa Cruz county Sheriff's Dept. and CHP were notified that the driver left the area with the
rangers providing directions. The suspect crashed his vehicle off Hwy 17 and fled on foot when
Santa Cruz county sheriff's tried to stop him. He was later apprehended by CHP.
15 F. Reneau ordered a bicyclist who was riding without a helmet in Rancho to stop. The cyclist
fled and additional ranger units were requested. B. Malone and M. Newburn stopped the cyclist
in the county park and requested identification. The cyclist provided a name that could not be
confirmed by dispatch. The cyclist provided a different name which again could not be
confirmed. Two Santa Clara County deputies arrived on scene and were able to confirm a name
with dispatch. The cyclist was cited for the helmet violation and verbally warned for false
information.
18 F. Reneau and A. Corriea responded to the new staging area at Sierra Azul for a report of j
vandalism. They found signs,bulletin boards, and the interior and exterior of the restroom
covered with paint graffiti. Photos were taken of the damage. The graffiti was removed, however
the exterior of the restroom will need to be painted because of some damage caused by the graffiti
remover.
20 K. Miller stopped a cyclist riding out of Sierra Azul after hours. K. Miller had advised the cyclist
of the hours earlier in the evening. K. Miller then observed three bicyclists riding inbound. He
was able to stop one of them, and the other two fled. The cyclist stopped initially was given a
verbal warning. The inbound cyclist was cited for after hours bicycle operation. The cyclist said
it is impossible to get a ride in after work without riding at night. He said his friends fled because
when you're caught it is "every man for himself."
21 K. Miller ran the registration on a vehicle parked in the Ravenswood lot. It was expired. He
saw a woman get out of the car, then get back in. He approached and began questioning her.
She denied that a pile of clothes in the parking lot belonged to her. The back seat of her car also
had clothes piled on it. She disregarded the order of the ranger and drove away at a high rate of
speed. K. Miller advised East Palo Alto Police.
27 A visitor reported to Mtn. View Communications that a woman and child,both with guns, were
on the Ridge Trail near the Alpine Road intersection. L. Paterson met the reporting party who
said that the subjects had left the area and gave a description. The information was relayed to
San Mateo County Sheriffs' Office and CHP. L. Paterson checked Hwy 35 but was unable to
locate the vehicle and canceled SMSO.
II
29 At Los Trancos three juveniles were issued citations for riding off road vehicles (mini-bikes)
through three preserves. They were also warned for PC 148 "resisting arrest,"because they
were tracked through several preserves after the initial attempt to stop them. R. Carlson, L.
Paterson, T. Valterria, M. Newburn, Palo Alto Ranger G. Baillie, and Volunteer Trail Patrol
member C. Newbold.
November Vandalism
3 A 'No Parking After Hours" sign on Alpine Road at Russian Ridge was vandalized for the
second time. The sign has been replaced with heavier gauge metal pipe post.
3 The plexiglass on the signboard at the top of Spring Ridge Trail in Windy Hill had been
smashed by a beer bottle. There were numerous beer bottles alongside the highway.
6 A chain was cut on a gate at Monte Bello. See incident report above.
13 A broken rail was discovered on a Ravenswood fence. It was damaged by a vehicle that left
blue paint transfer on the rail.
18 Sierra Azul - see incident report above.
22 A map box on a gate at Russian Ridge was broken.
23 A split rail was broken on a fence at Corte Madera.
29 Vomit was discovered on the walls of the restroom in the staging area at Sierra Azul. A glove
was left in the restroom with a finger up in an offensive gesture. A fire pumper was used to
clean the mess.
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De Anza College
Cupertino, California
Kirsch Center Program Summary
OVERVIEW
The Kirsch Center is the lead demonstration building for energy innovation and
sustainability of the California Community College System. The philosophy of this
facility is "a building that teaches about energy and resources." The current area of the
two-story building will be approximately 22,000 gross square feet. This project
exemplifies the next generation of educational innovation. Parts of the building are
potentially an around-the-clock, 24-7 facility. In addition to high quality classrooms and
labs, students can work in self-paced programs at special open study stations throughout
the building. The Kirsch Center will meet the requirements of a LEED Silver Certified
Sustainable Building as established by the U.S. Green Building Council.
ENERGY DESIGN CRITERIA
The primary energy design goals for the Kirsch Center include:
l. To maximize the use of on-site environmental energies
2. To minimize the use of"purchased" energy originating exterior to the site.
3. To assure thermal and visual comfort.
4. To support the flexibility of use of classroom, laboratory and conference spaces.
5. To minimize the environmental emissions caused by the manufacture of
construction materials, actual construction, and lifetime use of the building.
TECHNICAL FEATURES SUMMARY
Because the building itself is a teaching tool, the interior structure and utility systems are
exposed as much as possible. The interior atmosphere will be a clean high tech look
similar to that of many of the most innovative Silicon Valley companies.
Since electrical energy efficiency is a high priority, the interiors will be typically white
walls and ceilings to reflect natural and electrical light as much as possible. The interiors
will be full of natural light. The atmosphere will be bright and comfortable.
Other features of the building include:
• Advanced natural ventilation (West Wing)
Raised floor for gentle air distribution and flexibility (East Wing)
• Natural Da li htin
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Orientation and layout for energy efficiency and passive solar benefits
• Water conservation/water runoff control
• Radiant heating and cooling (West Wing)
ROOM SUMMARY
• Energy Exhibit Hall
• Large Lecture Classroom (100 students) and Small Lecture Classroom (48 students)
• Distance Education SEMP Classroom (48 students)
• Statewide Energy Management Program (SEMP) Lab (32 students)
• Biodiversity Program Lab (32 students)
• The Max (open learning spaces) for mediated learning
• Study Tutorial Areas and Student Learning Resource Center
• Division and Faculty Offices
• Astronomy Observation Deck, Solar Plaza and Outdoor Study Areas
ENERGY TRAINING
This building is a major statewide training center for energy professionals and building
facilities staff and contains the first Statewide Energy Management Program (SEMP) lab
and classroom. Conferences on energy and environmental issues at the Kirsch Center
will include policy makers, school officials, student groups, Silicon Valley entrepreneurs
and foreign visitors.
ENERGY MANAGEMENT(SEMP) LAB& DISTANCE EDUCATION SEMP CLASSROOM
The Statewide Energy Management Program will be housed in two classrooms—the
SEMP lab and Distance Education SEMP classroom. The SEMP lab will function both
as a high tech demonstration area for energy equipment and systems and as a computer
lab. The Distance Education SEMP Classroom will have broadcast capability for the
Statewide Energy Management courses and program.
Kirsch Center Proposed Project Timeline:
Program Phase (completed) Project goals and requirements of project completed
drawings and description of project
Phase (completed) Design dra
Schematic Design P ( p ) g g p p �
Design Development Phase (in progress) Detailed drawings and specifications
Construction Documents Phase Technical drawings/specifications for construction bids
Submission to Division of State Architect (DSA)for review and comment
Bid and Award Phase
Construction Phase: Winter 2004
Projected completion date: FALL 2005
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
.Memorandums
Date: 1/9/04
To: C.Britton,General Manager
Cc: C.Woodbury,Planning Manager;C.Roessler,Resource Management Specialist
From: A.Ruiz,Planner I
RE: Removal of Four Eucalyptus Trees Located Near the Proposed Sausal Pond Observation Deck
Site at Windy Hill Open Space Preserve
Planning staff recommends removal of four large eucalyptus trees that currently stand near the proposed Sausal
Pond observation deck site at Windy Hill Open Space Preserve. These non-native trees continuously drop large
limbs,posing a potential safety hazard to preserve visitors and the new deck,which is planned for construction this
coming summer. The trees also pose a potential fire hazard due the high flammability of the species and its leaf
litter,a concern that is shared by the neighboring Sequoias facility. And,it is worth noting that removal of these
non-natives is consistent with the District's Resource Management goals. A preliminary evaluation of the trees
revealed no active raptor or squirrel nests. The District's Resource Management Specialist will visit the site prior
to removal of the eucalyptus trees to confirm the lack of active nests. Staff recently contacted the Town of Portola
Valley to determine possible next steps. The Town acknowledged their preference for property owners to replace
eucalyptus trees with native vegetation and identified the need to submit a Tree Removal Application to meet the
requirements of the Conditional Use Permit for the preserve.
AR
330 Distel Circle Los Altos•CA 94022•P:650 691-1200•F:650 691-0485
aruiz(a)openspace.org•www.openspace.org
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