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Home My Public Portal About20040310 - Agendas Packet - Board of Directors (BOD) - 04-07 Regional Open Sp.- -e ..........--------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i-1,LF-BRA!1N(; jC) YFARS OF 0 P EiN SPACE_ P RES ERVAEiON AMENDED 11 Meeting 04-07 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:30 p.m. Wednesday,March 10,2004 330 Distel Circle Los Altos, California AGENDA* Please Note: 6:30 p.m. Closed Session Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time 6:30 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MU)PENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 6:30 p.m. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting,and,at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference with Legal Counsel—Existing Litigation,Government Code Section 54956.9(a) Name of Case- Half Moon Bay Coastside Foundation,et al. v. MidWninsula Regional Open Space District, San Mateo County Superior Court Case No. CIV432548 2. Conference with Legal Counsel—Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(b) One potential case 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MiDPENINsuiA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA—M. Davey ADOPTION OF CONSENT CALENDAR—M.Davey BOARD BUSINESS 7:40* la Initial Presentation of the District's Budget for Fiscal Year 2004-2005;Review the Proposed District Budget for the 2004-2005 Fiscal Year.The Proposed District Budget for the 2004-2005 Fiscal Year and the Report and Recommendations of the Administration and Budget Committee will be Presented at the Board's March 24, 2004 Regular Meeting for Final Consideration and Adoption C. Britton 8:30* lb Controller's Report on the Proposed Fiscal Year 2004-2005 Budget—M.Foster 330 Distel Circle 650-6g7-1200 info@openspace.org BOARD 01:DIRECTORS: Pete.Siemens,Mary 0avey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette fq(.jnko,Larry Hassett,Kenneth C.Nitz L.Craig Britton 6 i Meeting 04-07 Page 2 I 8:40* 2 Authorization to Amend the Contract with Fenton Communications to Provide Communications and Public Affairs Services;Authorize the General Manager to Amend the Contract with Fenton Communications to Provide Additional Communications and Public Affairs Services in an Amount Not to Exceed$137,165,Which Includes$126,600 for Professional Services and$11,165 for Expenses—R.Jurgensen *** 3 Appoint Macias,Gini and Company as the District's Auditors for Fiscal Year 2003-2004 and Authorize the General Manager to Execute the Engagement Letter Agreement in the Amount of $23,127—C. Britton *** 4 Authorization to Amend Agreement with the California Conservation Corps for an Additional $16,000 for a Total Contract Amount of$40,000;Authorize the General Manager to Amend Agreement with the California Conservation Corps for a Supplemental Amount of$16,000 to Control Invasive Plants in Additional Preserves—J. Maciel THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT WILL ADJOURN AT THIS IBM TO CONVENE A SPECIAL MEETING.THE DISTRICT'S REGULAR I MEETING WILL RE-CONVENE AFTER THE ADJOURNMENT OF THE SPECIAL MEETING 8:45* 1 Approval of an Application for a Bay Area Ridge Trail Council—Coastal Conservancy Proposition osition 40 Grant of$31,000 in Matching Funds for the Planning and Design of Public Access Improvements at El Corte de Madera Creek Open Space Preserve; Adopt the Attached Resolution Approving the Application for Bay Area Ridge Trail Council—Coastal Conservancy Proposition 40 Grant of$31,000 in Matching Funds for the Planning and Design of Public Access Improvements at El Corte de Madera Creek Open Space Preserve—M. Freeman THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT WILL ADJOURN AT THIS TIME TO RE-CONVENE THE REGULAR MEETING. 9:00* RECONVENE THE REGULAR MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 9:01* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. *** REVISED CLAIMS 9:15* ADJOURNMENT Times are estimated and items m appear earlier or later than listed.Agenda is subject to change o r may PPe g > 8 f order. gill ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors You may address the Board concerning other matters during Oral Communications Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates *ww All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT,IF YOU NEED ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. Reg tonal Open .-e -04-33 `--- Meeting 04-07 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 10, 2004 kA i:.Br A11N(; 30 YIAxs OF OPEN srrAkc PRESE-RVAI-ION AGENDA ITEM la AGENDA ITEM Initial Presentation of the Districts Budget for Fiscal Ye 2004-20 GENERAL MANAGER'S RECOMMENDATI0 Review the proposed District budget for the 2004-2005 fiscal year. The final District b get for the 2004-2005 fiscal year and the report and recommendations of the Administration and Budget Committee will be presented at the Board's March 24 Regular meeting for adoption. Due to a power outage that occurred at the District on March 3, the Administration and Budget Committee (ABC)was unable to meet to finish discussions on the growth guideline and staff facilities guideline among other items. These topics will be discussed after your March 10, 2004 Board meeting and will be reflected in the ABC recommendations for the 2004-2005 Budget. Please note that budget figures have changed for Administration (+$3,000 in Services and Supplies), Planning (+$227,336 in Staff Facilities, +$23,794 in Public Access Improvements, and+$20,000 in Planning Projects), and Real Property(-$13,200 in Debt Service) since the last meeting of the ABC and reflect staff recommendations for these programs. DISCUSSION Overview This report presents the proposed budget for the 2004-2005 fiscal year that extends from April 1, 2004 through March 31, 2005. Staff will review this report with you at your March 10, 2004 Regular meeting. The proposed budget for the 2004-2005 fiscal year currently totals $34,031,606 and breaks down as follows: Land Purchases $15,000,000 Debt Services $6,890,926 Operating Expenses $8,821,696 Property Management $108,590 Public Access Improvements $1,818,926 Staff Facility Improvements $895,338 Other Special Projects $101,565 Coastside Protection $394,565 I The proposed $8,821,696 operating budget represents a 6.4% increase from the operating budget approved in 2003-2004 mid-year adjusted budget. The operating budget excludes expenses for property management, the coastside protection program, master planning, capital improvements, and special projects. 33o Distel Circle 650-691-1200 info@Openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Honko,tarry Hassett,Kenneth C Nitz L.Craig Britton R-04-33 Page 2 The increase in the operating budget expenses is primarily a result of increased costs for salaries and benefits(7.7%increase District-wide). The proposed salaries and benefits budget includes the annual adjustment approved by the Board of Directors for all District employees, effective April 1, 2004, as well as increases in the PERS employer contribution($3%) and insurance premiums in health(20%), dental (10%) and vision(10%). The increase in salaries and benefits also reflects the addition of two new staff positions in the Operations Department as well as full year salary and benefits for the Management Analyst in Administration and the Resource Planner in Planning(these positions were budgeted for 6 months in FY 2003-2004). The Administration and Human Resource Manager position is proposed to be vacant in the 2004-2005 budget as the incumbent has been promoted to Assistant General Manager and will continue to oversee the Administration and Human Resources Department. The operating budget includes $50,000 in election costs for one of three potential contested Board elections in Wards 3,4, or 7. Budget Growth Guideline for Operating;Expenses At your March 27, 2002 meeting, you revised the previously adopted Target Average Budget Six Percent Growth Guideline for Operating Expenses to a new guideline that maintains a significant relationship between operating expenses and tax revenue(see Report R-02-06). The revised Budget Growth Guideline for Operating Expenses generally provides for an average seven percent growth in an operating budget when tax revenue growth is estimated to be five percent or less. The revised guideline also allows some limited growth in the operating budget beyond seven percent when tax revenue growth is estimated above five percent and the relationship between the operating budget and tax revenue is below fifty percent. The definition of operating expenses has remained unchanged and includes salaries and benefits, services and supplies, and fixed assets associated with the administration of the District's five departments. Expenditures for land acquisition, property management, special projects, and capital improvements(including master planning) are considered outside operating expenses. The proposed 6.4%increase in the 2004-2005 operating budget is within the limits of the Budget Growth Guideline for Operating Expenses. The 2004-2005 tax revenues are anticipated to increase 2.1%over 2003-2004 tax revenues, leaving the relationship between the operating budget and tax revenue growth at 46%, also within the limits of the Growth Guideline. Budget Review Process The 2004-2005 Administration and Budget Committee(the"Committee"), composed of Directors Cyr(Chair), Nitz and Hassett, reviewed the proposed budget on the Board's behalf during three open, publicly noticed meetings in January and February. The Committee's work included reviewing the proposed 2004-2005 budget by department and category expense groupings(as well as by major projects and activities), the 2003-2004 projected expenditures, and the 7%budget growth guideline for District operating expenses. The Committee members received and reviewed detailed sub-program printouts for all the accounts included in the each department's proposed budget as well District-wide budget information for salaries and benefits, coastal protection, legal expenses, resource management, and computers. Controller M. Foster met with the Committee on February 19 to discuss projected revenues, debt service, and a District cash flow analysis. The Controller's report will be presented to the Board separately at your March 10 Regular meeting. The Committee will schedule additional R-04-33 Page 3 meetings, if necessary, in order to review changes to the proposed budget prior to the Board's final adoption on March 24. Proposed Program Budgets The following section on the FY 2004-2005 proposed budget is presented by program to facilitate your review. Attachment A of this report shows in detail the FY 2004-2005 proposed budget broken down by program and major expenditure categories. 1. REAL PROPERTY DEPARTMENT 03-04 Adjusted 03-04 Projected 04-05 Proposed Budget Expenses Budget Salaries&Benefits $436,660 $429,840 $458,210 Services& Supplies $133,900 $84 111 $103,575 Fixed Assets—Operating $150,000 $129,000 $149,000 Expenses Property Management $127,750 $107,850 $108,590 Debt Service $6 436 970 $6,346,562 $6,904,126 Land $15,280,899 $9,000,000 $15 000,000 Special Project $0 $0 1 $60,000 TOTAL�_$22,476,179 $16,097,363 $22,783,501 The 2004-2005 proposed budget for the Real Property Department is $22,783,501, an approximate 1.4%increase above the 2003-2004 adjusted budget. Excluding debt service payments, the Real Property Department budget is $15,879,375. Controller M. Foster indicates that$15,000,000 would be available in 2005-2005 for acquisition of land. Salaries and benefits represent a 4.9%increase above the 2003-2004 adjusted budget largely due to a 20%increase in III the cost of health benefits. �I The Real Property Department's emphasis during 2004-2005 is to continue focusing efforts on acquiring lands critical to fill in and complete the open space greenbelt, aggressively seeking resolution to encroachment problems and completing several grant-funded acquisition projects. Services and supplies budget has been decreased 22.6%below the 2003-2004 adjusted budget primarily due to a decrease in engineering and legal assistance needed to resolve encroachment F Y g 8 g problems on District land. Services and supplies include appraisals, title research, surveys, F FF FF Y , engineering studies, grant preparation, legal fees and environmental assessments not directly related to a particular land purchase. Fixed asset expenses, and expenses directly related to land acquisition, such as appraisals, site engineering, escrow fees,title insurance, and legal fees are budgeted at $149,000. This represents a 0.7%decrease below the 2003-2004 budget. Debt service for principal repayment and interest on the District's land contracts and note issues is budgeted at$6,890,926 for the 2004-2005 fiscal year, an increase of 8.6%over the 2003-2004 adjusted budget. The District refinanced its notes in 2003-2004, providing a cost savings of $620,000 from the 2003-2004 adopted budget. The proposed budget for debt service is consistent with new projected debt service schedule. R-04-33 Page 4 Special projects include a 2004-2005 budget of$60,000 for an anticipated predator control program at Ravenswood Open Space Preserve that is associated with the settlement agreement with the Federal government as part of the Guadalupe River Watershed project. The 2004-2005 proposed budget for the Property Management Program is $108,590, a 15% decrease below the 2003-2004 adjusted budget. The decrease is related to the completion of some major improvements to structures in 2003-2004 and no anticipated large-scale projects in 2004-2005. The program's proposed budget is divided into two major areas: 1)ongoing regular property management activities, and 2)expenditures related to the District's administrative office building. Operating expenses for the portion of the building occupied by the District are included in the Administration Department budget. j i In 2003-2004, projected net income from the District's property management properties is $655,530 (gross income of$763,380), a decrease below 2002-2003 income of approximately 9%. This decrease is due to the substantially reduced market rental rate of the Distel office lease space. Net income for fiscal year 2004-2005 is projected at $674,710(gross income of II' $783,300), a 2.9%increase over the 2003-2004 projected net income. 2. PLANNING DEPARTMENT 03-04 Adopted 03-04 Projected 04-05 Proposed Budget Expenses Budget Salaries &Benefits 729 783 728 286 864 4$ $ 94 $ Services & Supplies—Operating $54,859 $57 707 $61 000 Fixed Assets— i Operating 0 0 7,5 0 0 p 8 $ $ $ Expenses Public Access Facilities& $1,010,060 $847,656 $1,793,926 Planning Projects Unanticipated Capital $49,000 $21,180 $25,000 Improvements Staff Facilities $947,160 $246,011 $895,338 Coastal Protection $583,454 $570,371 $394,565 TOTAL $3,374,316 $2,471,211 $4,042,273 The 2004-2005 proposed budget for the Planning Department is $4,042,273, which represents an increase of 19.8%over the 2003-2004 adopted budget. The overall growth is primarily the result of increases in Capital Improvement Projects(Public Access Facilities and Staff Facilities). To simplify tracking and reporting, the Planning Department budget is divided into two sections: an "Operating Budget" and "Planning Projects and Capital Improvement Program Budget." Operating rating Budget The proposed Operating Budget reflects salaries and benefits, unanticipated consultant services, and non-project-related services and supplies necessary for the every day operational needs of the Department. The $933,444 proposed budget is 19.0%higher than the 2003-2004 adopted budget. The growth is due to the increase in salary and benefit expenses for the new Resource Planner position(budget only six months in 2003-2004), consultant services related to the Site 25 cleanup, Geographic Information System(GIS) software upgrades and technical support, and a new Global Positioning System(GPS)unit. R-04-33 Page 5 A budget of$16,000 is included for a half-time GIS Intern. The GIS Intern will focus on mapping support for Planning, Real Property, and Operations, including Resource Management the same as last fiscal year. This will allow Planning staff to work on other key projects such as implementing the second year of the Resource Management Strategic Plan, constructing capital improvements, and developing master plans. Planning Projects and Capital Improvement Program Budget The proposed Planning Projects and Capital Improvement Program Budget of$3,108,829 is separated into programs to reflect the projects associated with specific growth guidelines. Programs include Planning Projects, Public Access Facilities, Unanticipated Capital Improvement Projects, Staff Facilities, and the Coastside Protection Program. The$1,793,926 proposed budget for Public Access Facilities and Planning Projects is subject to the$500,000 per year guideline averaged over a five-year period. When adjusted for grant income, the proposed budget is slightly above the cap as shown in Attachment B. • The Planning Projects Pro gxam proposed budget of$319,850 includes the Sierra AzulBear Creek Redwoods Master Plan, La Honda Creek Master Plan, Regional Resource Inventory, Road and Trail Inventory and Assessment and the Grazing Plan for the Alpine Road Area of Skyline Ridge Open Space Preserve, including the former Big Dipper Ranch and Sylva properties. The Unanticipated Capital Improvements Program includes budget allocations for demolitions, barriers, signs, and other improvements that may be necessary for properties that are acquired during the next fiscal year, or for emergency projects. Based upon recent unanticipated project expenses, the proposed budget is $25,000. The guideline for improvements to Staff Facilities is $150,000 per year averaged over a five-year period. The proposed $895,338 budget for the Staff Facilities Proms includes completion of the shop building at the Foothills Field Office, completion of repairs and lead-based paint abatement at the Skyline Field Office, and replacement of the La Honda Creek ranch house. Attachment B shows the staff facility budget averages beginning with fiscal year 1995-1996. In general, staff facility improvement costs have remained below the cap. The high peaks in the graph represent construction of a new facility, such as the Skyline office building in 1997 and the completion of the Foothills shop building in 2004, or major improvements to structures. Due to the significant non-recurring improvements proposed,the budget for this fiscal year will bring the five-year average to 315 796. The ten-year average budget for t Facilities i 231 357$ d t o Staff s $ i Y g � Y g g Given the current cost of construction in general, projections for future improvements to staff facilities, and potential future increases in staffing levels, the Committee is reviewing the budget guideline for Staff Facilities to recommend guideline changes to realistically reflect the future needs of the District. The proposed 2004-2005 budget for the Coastside Protection Program is $393,565, which is approximately 32.4% less than last year's adopted budget. The cost of planning work for the Coastside Protection Program is not subject to a growth guideline. This year's budget reflects the cost of completing the LAFCo process to approve the annexation. The proposed budget also includes consultant services, legal services, required advertisements, and a vigorous public relations campaign. R-04-33 Page 6 3. OPERATIONS DEPARTMENT 03-04 Adopted 03-04 Projected 04-05 Proposed Budget Expenses Budget Salaries &Benefits $3,339,142 $3,319,413 $3,600,699 Services & Supplies $936,710 $923,360 $972,124 Fixed Assets—Operating $175,500 $175,500 $189,000 Expenses I I I TOTAL $4,451,352 $4,418,273 $4,761,823 The 2004-2005 proposed budget for the Operations Department is $4,761,823, which is an overall increase of 7.0%over the 2003-2004 adopted budget Priorities for the 2004-2005 proposed budget include the continued growth of Resource Management and Field Operations programs to address stewardship needs and the increased public use of existing lands. The 2004-2005 proposed salaries and benefits budget is$3,600,699, an increase of 7.8%over the 2003-2004 adopted budget because of the addition of two new Maintenance/Resource Supervisor positions. A Maintenance/Resource Supervisor would be placed at each field office with half of their time spent on resource management, and the remaining time spent on sharing maintenance responsibilities with the other Maintenance/Construction Supervisor. This division of maintenance and resource responsibilities will provide the focus needed to each of these important areas. The current organizational structure has an overly wide span of control for the existing Maintenance/Construction Supervisors, with no room to add staff to accomplish additional work. The Operations department expects these positions to support future growth within resource management and maintenance programs, and to allow the District to be more responsive to needs in these two areas. The 2004-2005 proposed services and supplies budget is $972,124. This represents a 3.8% increase over the 2003-2004 adopted budget. This budget provides for driver training for all operational staff, purchasing two laptop computers for field staff, purchasing two new computers for field offices, and additional funding for resource management projects. The 2004-2005 proposed Resource Management Program budget is $152,724, an increase of 13.2%, plus an additional 2% in growth within the training/conference budget. The funding increase is largely due to a greater level of invasive plant control in contract services, outside maintenance services, and equipment rentals. Funding for feral pig management was decreased by 50% due to a decreased level of effort required to control the pig population. The two new Maintenance/Resource Supervisors will also substantially contribute to resource management goals. The 2004-2005 proposed fixed assets budget is$189,000, an increase of 7.7% over 2003-2004 adopted budget. The proposed budget is consistent with the five-year capital equipment schedule (see Attachment Q. The replacement of two patrol vehicles, purchase of an additional all terrain vehicle to work in El Corte de Madera Creek Open Space Preserve, and the addition of a water truck will be used for maintenance work and as a water tender to assist in fire suppression. The purchase of a water truck is also a Mitigation Measure as pan of the District's proposed Coastside Protection Program. 4. PUBLIC AFFAIRS DEPARTMENT R-04-33 Page 7 03-04 Adopted 03-04 Projected 04-05 Proposed Budget Expenses Budget Salaries&Benefits $471,059 $471,315 $540 013 Services& $317,700 $251,411 $324,462 Supplies Fixed Assets $0 $0 $0 Coastal Protection $0 $0 $0 Special Projects $67,000 $19,000 $41,565 TOTAL $855,759 $741,726 $906,040 The 2004-2005 budget for the Public Affairs Department budget proposes a 14.6 percent increase from the 2003-2004 adopted budget. This increase is the result a full year salary and benefits for the previously vacant Public Affairs Manager as well as filling other vacancies that existed in the department in 2003-2004. The Services and Supplies'budget(Operating) includes: $5,500 for a"Adjoining Owner" brochure, $12,000 to hire a lobbyist to secure federal funding for the clean up of Mt. Umunhum, $22,000 for Trail Dedication, VIP Tours, and the Foothills Shop Open House as well as$3,000 to support Master Planning at La Honda, Bear Creek, and Sierra Azul. Other Service and Supplies operating funds are for ongoing volunteer, docent, and interpretive programs; publications, postage, and contract services. The department has also budgeted for special projects outside of the operating expenses budget. The $9,000 in grant funding remaining for Nature Center will be used to complete the second phase of improvements. The 2004-2005 proposed budget allocates $32,565 for the completion of the"Tales and Trails" 30a'anniversarybook publication. This funding level represents a P g P i 40.8%decrease from the previous year's budget in this category. 5. ADMINISTRATION DEPARTMENT 03-04 Adopted 03-04 Projected 04-05 Proposed Budget Expenses Budget Salaries&Benefits $1,165,340 $l 138 259 $1 152,256 Services& Supplies $378,150 $333,969 $392,413 Fixed Assets—Operating $0 $0 $6,500 Expenses TOTAL $1,543,490 $1,472,228 $1,551,169 The 2004-2005 proposed Administration Department budget represents a 1.3 %increase from the 2003-2004 adopted budget. The proposed budget includes increases over the 2003-2004 adopted budget for anticipated election expenses($50,000) and a healthcare insurance consultant ($25,000)and decreases for temporary office help that will no longer be needed ($15,500)as well as savings in utility expenses($8,300) and legal fees($5,000). The salaries and benefits category is funded at $1,152,256, 0.1 %below the 2003-2004 adopted budget. The 2004-2005 proposed budget includes $267,540 for Board appointees' salaries (which does not include the annual increase or incentive pay), $651,582 for the Administration Department staff, and $23,000 for Director's fees. This amount reflects a proposed vacancy for R-04-33 Page 8 the Administration and Human Resources Manager and a full year's salary and benefits for the Management Analyst position(budgeted only for six months in 2003-2004). As the department responsible for supporting most District operational and administrative activities, the services and supplies budget of$392,413 (3.8% above 2003-2004)includes funding for such basic items as: Office Equipment Leases($32,000),Utilities($56,500), and Janitorial and Maintenance Services($30,880), including the installation of a new fire alarm system for the Administrative Office. The services and supplies budget also includes the expenses for a potential election contest in Ward 3,4 or 7, the auditor, payroll services, labor relations, and information systems support, as well as $10,000 to provide communication, supervision, and management training for all departments. The fixed asset budget is proposed at $6,500 to purchase a new data server. The District plans to acquire this server to increase efficiency and security of transmission of general District information; the existing data server will be used for District email only. Prepared by: L. Craig Britton, General Manager Sally Thielfoldt, Assistant General Manager Cathy Woodbury, Planning Manager John Maciel, Operations Manager Rudy Jurgensen, Public Affairs Manager Michael Williams,Real Property Representative Michelle Jesperson, Management Analyst Del Woods, Senior Acquisition Planner Gordon Baille, Management Analyst Contact person: L. Craig Britton, General Manager Attachments: A. Proposed 2004-2005 Budget B. Proposed Capital Improvement Program Budget for FY 2004-2005 C. Capital Equipment Schedule, Operations Program II Attachment A Fiscal Year 2004-2005 Budget Summary By Department 2003-2004 2003-2004 2004-2005 Adopted Budget Projected Expenses Proposed Budget Real Property Salaries and Benefits 436,660 429,8461 458,210-{ Services and Supplies - 133,900 �84 111 103,575I - - -___ Fixed Assets 150,000 j 129,0001 1495000' Property Management 127,750, - 107, 108,590 ~- _ - 562 21890,Land and Debt � 21,627,869� 926' _. 15,346, Special Project 60,000 Total,All Expenses 22,476,179 16,097,363122,770,3011 Administration Salaries and Benefits 1 165 340� 1,138,2591 1 152,256 - - pp __— - 1 - ---__ Services and Supplies 378,150j 333,969; 392,413 -_ '._ -_—__ - ___-- 1,543,490 j 1,472,228t 1,551,169{ Fixed Assets 0 0 i 6,5001 Total All Expenses Operations Salaries and Benefits 3,339,142 3,319,4131 3,600,699' Services and Supplies 936,710 - - 923,3600 972,1241 pp _.. ii Fixed Assets 175,500; 175,500 1895000 Total,All Expenses - 4,451,352 4,418,273 4,761,823 Planning 'Salaries andenefits6 Services and Supplies �- -- - 754,859�1 - --- -757,7071-- 61,0 0 -- I _ Fixed Assets 0 0! 7,500 Coastal 5834541 570,371 Protection _, ---- -- 11 - 394,565 _ � - _ Master Planning --- 136,5001 69,400 319,850 I,- - Public Facilities/FEMA 922,5601 799,4361 1,499 076 Staff Facilities - 947,160i 246,011 895,338 _.. - _ Total,Ali Expenses 3,374,316 2,471,2111 4,042,2731 Public Affairs Salaries and Benefits _ 471,059, 471,315 540,013 Services and Supplies 317,700 251 ! _ -- - - - - i _ , - _— 25 411 324,462 Fixed Assets 0' 0 0 Coastal Protection 0 0 i 0', _— _ _ — _ - Special Projects 67,000 19,000; 41 565 Total,All Expenses 855,759! 741,726, 906,0 0 Totals,All Departments 32,701,096 25,200,801 34,031,606 f Capital lmpro% ents and Planning Projects udget Analysis revised Public • • 111 1 114 1 FY 2000101 FY 2001102 FY 2002103 FY 2003104 FY 2004105 Actual Actual Actual Projected Pro osed Public Facilities $ 158,285 $ 336,534 $ 380,283 $ 391,256 $ 1,474,076 FEMA Projects $ 5,183 $ 73,983 $ 78,517 $ 387,000 $ - Gross CIP $ 163,468 $ 410,517 $ 458,800 $ 778,256 $ 1,474,076 Grant Income $ - $ - $ 55,718 $ 186,220 $ 399,024 FEMA Income $ 76,827 $ - $ - $ 262,610 $ - Other Income $ 76,279 $ 26,000 $ 17,000 Adjusted CIP I $ 86,641 1 $ 334,238 1 $ 377,082 1 $ 312,426 1 $ 1,075,052 Gross CIP Average: $ 657,023 Public Facilities:Trails and roads,staging areas,signage,etc. Adjusted CIP Average: $ 437,088 FEMA Projects: Storm repair projects Adjusted CIP=Gross CIP-(Grant Income+ FEMA Income) Other Income: Funds held in escrow,insurance payments,settlements(reimbursement from Santa Clara County for Bay Tree Project) Public • • and Planning Projects FY 2000/01, 114 1 FY 2000101 FY 2001102 FY 2002103 FY 2003-04 FY 2004105 Actual Actual Actual Projected Proposed Public Facilities (CIP) $ 158,285 $ 336,534 $ 380,283 $ 391,256 $ 1,474,076 FEMA Projects (CIP) $ 5,183 $ 73,983 $ 78,517 $ 387,000 $ - Planning Projects* (Contract Services) $ 135,529 $ 20,259 $ 1,125 $ 69,400 $ 319,850 Gross Total $ 298,997 $ 430,776 $ 459,925 $ 847,656 $ 1,793,926 Grant Income $ - $ - $ (55,718) $ (186,220) $ (449,024) FEMA Income $ (76,827) $ - $ - $ (262,610) $ - Other Income $ (76,279) $ (26,000) $ (47,000) Adjusted Total $ 222,170 $ 354,497 $ 378,207 $ 351,826 $ 1,344,902 Planning projects not included in budget analysis prior to 2000/01. *Includes Master Plans, Regional Resource Inventory, Road and Trail Inventory and Assessment,and Grazing Plan Other Income: Funds held in escrow,insurance payments,settlements(reimbursement from Santa Clara County for Bay Tree Project, and Quentin Hancock Foundation grant for Sierra Azul Master Plan) 5 Year Gross Average $ 766,256 Guideline: $500,000/YearAveraged over 5 5 Year Adjust. Average 530,320 year Period page 1 printed 3/4/2004 Capital Improvoents and Planning ProjectseUdget Analysis revised Staff • Administrative Guideline: $150,000/YearAveraged over a 5 Year Period FY 1995196 FY 1996197 FY 1997198 FY 1998199 FY 1999100 Actual Actual Actual Actual Actual Facilities, Field 91,544 549,168 7625 23329 32930 Facilities, Admin 30000 Totall $ 91,544 1 $ 549,168 $ 7,625 $ 23,329 $ 62,930 FY 2000101 FY 2001102 FY 2002103 FY 2003104 FY 2004105 Actual Actual Actual Projected Proposed Facilities, Field $ - $ 63,578 $ 32,764 $ 246,011 $ 895,338 Facilities, Admin $ 49,384 $ 279,721 $ 12,182 $ - $ - Totall $ 49,384 1 $ 343,299 1 $ 44,946 1 $ 246,011 1 $ 895,338 10-Year Average: $ 231,357 5-Year Average: $ 315,796 $700,000 Staff Facilities $600,000 -0-Average -�-$500,000 Expenditure $400,000 c $3 0,356 $320,299 w $300,000 $216,112 $200,000 , I-- '� $138, 7 �$199,2 / $167,917 C- $100,000 $91544 $146,919 $104,778 $97,313 a` Year �� A4) 0��0 0��\OO OO��"� \O�Q�p> \O�Q�pQ page 2 printed 3/4/2004 Attachment C 2002-2007 OPERATIONS PROGRAM 5-Year Equipment Schedule, Proposed 1/9/04 (with current year expenditure) Actual Expenses Projected Expenses 2002-2003 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 Vehicles: a)Replacement Patrol (two) $64,000 (four) $116,000 (two) $69,000 (two) $70,000 (two) $71,000 (two) $72,000 Maintenance (two) $74,000 ............ ........... ................. ...................... ............. ...................I--............................. ...........-.-....................... ................................... ........................-........................................ b)New Patrol (two) $80,000 Maintenance (two) $75,000 Administration (one) $35,000 Machinery and water truck $100,000 dozer $150,000 tractor $60,000 Heavy small tractor $40,000 ATV(ECdM) $3,700 ATV $7,000 Equipment (two)ATV $12,000 trailer $4,800 implements $28,000 $10,000 $10,000 Misc.Equipment a)Field $3,000 b)Radio $7,300 mobile,portable $35,000 $7,500 $5,000 $5,000 $5,000 c)Fire pumpers(slide-on) (four) $46,900 (two) $28,000 (two) $30,000 d)Radio repeater ITOTALS $228,300 $206,400 $211,500) $220,000 $236,0001 $222,000 Six year average: $220,700.00 3/4/2004 Regional Open p__,,e ------------------------- . ----___ R 04-30 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-07 bJ 91 B 'FING 30 YFARS OF OrRN SPACE PRESERVATION March 10, 2004 AGENDA ITEM lb AGENDA ITEM Controller's Report on the Proposed Fiscal Year 2004-2005 Budget DISCUSSION The following cash flow projection shows the impact of the proposed fiscal year 2004-2005 budget on the District's cash position. The District will begin the new fiscal year with estimated cash balances totaling $42.9 million. Approximately$3.1 million of this cash is not available to meet operating needs as it represents the reserve requirements of the Districts outstanding public notes. Overall, projected income and available cash are adequate to cover budgeted debt service, operating expenses, preserve development, reserve requirements, and up to $40 million for new land acquisition. No new public financing is assumed in this budget. As shown in the attached monthly cash flow projection, no cash flow problems are anticipated. ANNUAL CASH FLOW PROJECTION FISCAL YEAR 2004-2005 BUDGET ($Thousands) Estimated Beginning Cash Balance 42,874 Plus: Tax Revenue 19,258 Grant Income 4,037 Interest Income 765 Rental Income 783 Other Income 200 Total Income 25,043 Minus: Property Management Expense 109 Major Improvements 2,816 Coastal Protection 395 Operating Expenses 8,822 P 8 p Debt Service 6,891 Land Purchases 15,000 Total Expenditures 34,032 Ending Cash Balance 33o Distel Circle 650-691-72oo info@openspace.org BOARD 0 MRECTORS:Pete Stemens,Mary Davey,led Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 E50-6gi-0485 fax wwwopenspace,org Deane I ittle,Nanette Hanko,Larry Hassett,Kenneth C.Nitz (_Craig Britton 16 R-04-30 Page 2 Income 1. Tax Revenue is budgeted at $19.3 million(67% from Santa Clara County and 33%from San Mateo County). The Santa Clara County Assessor's office indicates overall assessed valuation will increase by 2-3%in fiscal year 2004-2005. Santa Clara County property tax receipts remain below historic trends due to continued downward assessment of commercial property. This District budget assumes that tax revenue, in the tax year ending June 2004, will increase 2% in the District portion of Santa Clara County and 4% in San Mateo County. 2. Grant Income is projected at$4,037,000; $1.8 million from Proposition 40 funding, $1.9 Million tied to two specific prior land purchases, and $337,000 for committed preserve development. 3. Interest Income is projected at $765,000, assuming an average investment rate of 4.9% on bond reserve funds and 1.7% on other funds. 4. Rental Income is budgeted at $783,000, up approximately 2.6% from 2003-2004. 5. Other Income is estimated at $200,000 for various reimbursements, fines, fees, cash donations, and loan repayments. Debt Capacity At the end of March 2004, the District will have bonded indebtedness equal to approximately 35% of its debt limit. No new public debt financings are planned. Debt Service Debt service requirements for 2004-2005 are$6.9 million. This is a reduction of approximately $290,000 from requirement prior to the issuance of the 2004 Bonds. The currently scheduled payments are detailed in the Debt Service Annual Claims List, to be presented at your regular meeting on March 24, 2004. Other Expenditures 1. Major Improvements: The budget includes $2.82 million for major development projects and master planning. This compares to 2003-2004 spending of approximately$1.35 million. 2. Coastal Protection: The budget assumes coastal-related expenses of$395,000. 3. Property Management Expenses are budgeted at $109,000, approximately equal to the 2003-2004 expense level . 4. Operating Expenses are budgeted at $8.82 million, up about 14% from the 2003-2004 estimated spending level. 5. Land Purchases are budgeted at$15 million. This excludes potential s of land and g P � contributions, from third parties, directly into escrow. I R-04-30 Page 3 Reserves If all revenues, expenditures occur as budgeted, the District's cash balances would total$33.9 million at the end of the coming fiscal year. Long-Term Cash Projections Also attached is a ten-year cash flow projection covering the period through 2014. For 2004- 2005, the projection is the budget with the exceptions that, based on experience, operating expenses are shown at 96% of budget and major improvements are included at 85% of budget. Beyond 2004-2005, the projection assumes 3%tax revenue growth in 2005-2006 through 2007- 2008 and 5%growth thereafter, and 7% annual growth in operating expenses. In this projection, operating expenses do not exceed 50% of tax revenue until 2009-2010. This favorable relationship would allow the acquisition of over$60 million of new land in the next five years, without new debt issuance. Prepared by: Michael L. Foster, Controller Contact person: Same as above MROSD MONTHLY CASH FLOW BUDGET 2004-2005 ($Thousands) APR MAY ]UNE JULY AUG SEP OCT NOV DEC ]AN-MAR TOTAL, BEGINNING CASH 42,874 46,074 45,612 45,040 42,483 36,317 35,494 33,842 32,555 37,728 42,874 TAX REVENUE 4,398 360 1,800 15 55 20 1,250 1,550 6,300 3,510 19,258 GRANTS 0 0 100 0 0 300 0 0 1,700 1,937 41037 INTEREST INCOME 0 70 80 0 75 150 0 70 80 240 765 OTHER INCOME 75 75 80 75 75 80 75 75 80 293 983 TOTAL REVENUE 4,473 505 2,060 90 205 550 1,325 1,695 8,160 5,980 25,043 OPERATING EXPENSES -680 -685 -690 -695 -700 -705 -710 -715 -720 .2,522 -8,822 COASTAL PROTECTION -33 -33 -33 -33 -33 -33 -33 -33 -33 -98 -395 PROPERTY MGMT -9 -9 -9 -9 -9 -9 -9 -9 -9 -28 -109 MAJOR IMPROVEMENTS -200 -200 -200 -200 -200 -250 -225 -225 -225 -891 -2,816 DEBT SERVICE -51 0 0 -10 -4,704 -51 0 0 0 -2,075 .6,891 OPERATING CASH FLOW 3,500 -422 1,128 -857 -51441 -498 348 713 7,173 367 6,011 DEBT ISSUES 0 LAND PURCHASES -300 -40 -1,700 -1,700 -725 -325 .2,000 -2,000 -2,000 -4,210 -15,000 ENDING CASH 46,074 45,612 45,040 42,483 1 36,317 35,494 33,842 32,555 1 37,728 33,885 33,885 RESERVE FUNDS 3,059 3,059 3,059 3,059 3,059 3,059 3,059 3,059 3,059 3,059 NOTE FUNDS 4,450 4,450 4AK 4" Q Q 0 Q 2.350 Q AVAILABLE CASH 38,565 38,103 37,531 34,974 33,258 32,435 30,783 29,496 32,319 30,826 0405MOCF 9:18 AM3/5/2004 MROSD 10 YEAR CASH FLOW PROJECTION TAX GROWTH:BUDGET IN 04-05, 3% IN 05-08, 5% THEREAFTER ($Thousands) EXPENSE GROWTH:BUDGET x 96% IN 04-05, 7% THEREAFTER; COASTAL AT$400K IMPROVEMENTS: BUDGET x 85%IN 04-05, $1 M IN 05-06, $850K THEREAFTER FISCAL YEAR: 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 BEGINNING CASH 36,070 42,874 34,659 24,841 14,233 9,647 8,197 8,283 8,386 8,221 7,990 TAX REVENUE 18,854 19,258 19,836 20,431 21,044 22,096 23,201 24,361 25,579 26,858 28,201 DEVELOP GRANTS 224 1 337 200 206 212 219 225 1 232 239 246 253 ACQUISITION GRANTS 1,250 1 3,700 1,000 500 0 0 0 0 0 0 0 INTEREST INCOME 655 765 690 525 375 325 320 325 330 330 330 OTHER INCOME 1_,113 983 993 1,003 1,013 1,023 1.033 1,043 LQ54 1,064 1,075 TOTAL REVENUES 22,096 25,043 22,719 22,665 22,644 23,662 24,779 1 25,961 27,202 28,498 29,859 OPERATING EXPENSES 7,700 8,469 9,062 9,696 10,375 11,101 11,878 12,710 13,599 14,551 15,570 Operating Exp/Tax Revenue 41% 44% 46% 47% 49% 50% 51% 52% 53% 54% 55% PROPERTY MGMT 108 109 112 116 119 123 126 130 134 138 142 MAJOR IMPROVEMENTS 1,350 21394 1,000 850 876 919 965 1,014 1,064 1,117 1,173 COASTAL PROTECTION 370 395 400 412 424 446 468 491 516 542 569 CURRENT DEBT SERVICE 6,347 6,891 6,962 7,198 7,435 7,524 7,754 8,013 9,053 8,880 8,467 NEW DEBT SERVICE 0 Q Q 0 Q Q 0 0 0 0 0 TOTAL EXPENSES 15,875 18,258 17,537 18,272 19,229 20,113 21,192 22,358 24,367 OPERATING CASH FLOW 6,221 6,785 5,182 4,392 3,414 3,549 3,587 3,603 2,835 3,269 3,937 NOTE PROCEEDS (NET) 9,583 LAND PURCHASES 9,000 15,000 15,000 15,000 8,000 5,000 3,500 3,500 3,000 3,500 3,500 ENDING CASH 42,874 34,659 24,841 14,233 9,647 8,197 8,283 8,386 8,221 7,990 8,428 REQUIRED RESERVES 3,059 3 059 I'm Im. 3.05-9 Im. I'M 31m 3IQ 3.m 31m AVAILABLE CASH 39,815 31,600 21,782 11,174 6,588 5,138 5,224 5,327 5,162 4,931 5,369 GIFTS INTO ESCROW 850 850 850 CUMM NEW LAND 15,850 31,700 47,550 55,550 60,550 64,050 67,550 70,550 74,050 77,550 10YRCF0405BUD 9:18 AM3/512004 Regional Open SF -e R-04-34 Meeting 04-07 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 10, 2004 CI•LEBR.ATING 30 YEARS OF OPEN SPACE PRESERVATION AGENDA ITEM 2 AGENDA ITEM Authorization to Amend the Contract with Fenton CgTnmunications to Provide Communications and Public Affairs Services GENERAL MANAGER'S RECOMMENDATI Authorize the General Manager to amend the contract with Fenton Communications to provide additional communications and public affairs services in an amount not to exceed $137,165, which includes $126,600 for professional services and $11,165 for expenses. DISCUSSION At the meeting of August 27, 2003, the Board approved a contract with Fenton Communications in the amount of$154,600 for implementation of a comprehensive outreach plan in support of the Coastside Protection Program (see Report R-03-90). The Coastside Protection Program continues to be a key project in the District's Action Plan for the 2004-2005 fiscal year. Fenton Communications is assisting the District with a multi-faceted approach to community outreach that includes development of new public information materials, updating the coastal section of the website, and distribution of educational materials to the community to increase knowledge and understanding of the District, its programs, and activities. Fenton shows a clear understanding of the District's goals for community outreach, takes a strategic approach to communications, and provides the necessary flexibility and responsiveness to work with District staff. Given District staff s current workload, Fenton Communications services are needed through the ensuing Local Agency Formation Commission approval process. It is recommended that the Board approve a contract amendment for Fenton Communications in the amount of$137, 165 for a total contract not to exceed $291,765. The proposed Coastside Protection Program budget for fiscal year 2004-2005 includes sufficient funds for the amended contract amount. Prepared by: R r n n Public Affairs Manager Rudy Ju ge se , a Contact person: Same as above 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nanette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton Regional Open Sp, 2e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-04-32 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION Meeting 04-07 March 10, 2004 AGENDA ITEM 3 AGENDA ITEM Appoint Macias, Gini and Company as the District's Au itor for Fiscal Year 2004-2005 for Auditing Services for Fiscal Year 2003-2004 GENERAL MANAGER'S RECOMMENDATION Appoint Macias, Gini and Company as the District's auditors for fiscal year 2003-2004 and authorize the General Manager to execute the engagement letter agreement in the amount of $23,127. DISCUSSION At your Regular meeting on December 11, 2002, you authorized the General Manager to execute a 3-year agreement between the District and Macias, Gini and Company (see Report R-02-132). Macias, Gini and Company completed last fiscal year's audit under this agreement. As stated in this agreement, Macias, Gini and Company quoted an annual fee for fiscal year 2004-2005 as $23,127. This is the final year of the 3-year agreement. Staff recommends that the Board authorize the General Manager to pay this amount for auditing services provided by Macias, Gini and Company. Prepared by: Lisa Zadek, Office Manager Contact person: L. Craig Britton, General Manager 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton Regional Open Sp, ;e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-04-31 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION Meeting 04-07 March 10, 2004 AGENDA ITEM 4 AGENDA ITEM Authorization to Amend Agreement with the California Conservation Corps for an Additional $16,000 for a total contract amount of$40,000 GENERAL MANAGER'S RECOMME ATION Authorize General Manager to amend agreement with the California Conservation Corps(CCC) for a supplemental amount of$16,000 to control invasive plants in additional preserves. DISCUSSION An original agreement was negotiated under the General Manager's authority with the CCC on February 1, 2004 in the amount of$24,000 to control invasive plants in Thornewood and Pulgas Ridge Open Space Preserves. Since the proposed $11,000 amended amount would exceed $25,000, this item now requires Board approval. The CCC has completed removal of the high priority invasive weeds targeted for this year at these preserves, including the newly discovered invasive grass, slender false brome, at Thornewood Open Space Preserve. This amendment would provide funds for controlling additional invasive plants at Mills Creek and El Sereno Open Space Preserves. The CCC provides a large and experienced crew that can efficiently assist the District's Open Space Technicians in clearing acacia at Mills Creek Open Space Preserve and will continue last year's efforts to remove broom from El Sereno Open Space Preserve. Early spring is a critical time for undertaking these tasks, and the CCC is available at that time. Funds for this amendment would be reallocated from savings on the completed Skyline Ridge Open Space Preserve tree farm restoration project and deferring surveys for installation of a culvert at Sierra Azul Open Space Preserve until the design is ready next budget year. Prepared by: Cindy Roessler, Resource Management Specialist Contact person: John Maciel, Operations Manager 33o Distel Circle 650-6gi-I200 info@openspace.org BOARD OF DIRECTORS:PeteSlernens,MoryDoveyJedCyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nit, L.Craig Britton Regional Open Sp__.:e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-04-37 CI:LEBRA_IING 30 YEARS OF OPEN SPACE PRESERVATION Special Meeting 04-07 March 10, 2004 AGENDA ITEM 1 AGENDA ITEM Approval of an Application for a Bay Area Ridge Trail Council--Coastal Conservancy Proposition 40 Grant of$31,000 in Matching Funds for the Planning and Design of Public Access Improvements at El Corte de Madera Creek Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Adopt the attached Resolution approving the application for Bay Area Ridge Trail Council—Coastal Conservancy Proposition 40 Grant of$31,000 in matching funds for the planning and design of public access improvements at El Corte de Madera Creek Open Space Preserve. DISCUSSION Proposition 40 Grant Program The Bay Area Ridge Trail Council, a coalition of volunteers and agencies, plans, promotes, builds, acquires and maintains the more than 400-mile Bay Area Ridge Trail, a multi-use trail that, when complete, will connect over 75 parks and open spaces on the ridgelme surrounding the San Francisco Bay. Recognizing the growing recreational needs of the Bay Area's diverse populations, along with the desire of individuals to connect with their communities and the outdoor environment,the council creates links between parks, people, and communities. The Coastal Conservancy acts with others to preserve,protect, and restore the resources of the California coast and the San Francisco Bay Area. One of the goals of the San Francisco Bay Conservancy Program is to increase public access to the ridgetops and open space areas of the Bay Area. The Bay Program of the State Coastal Conservancy will allocate up to $1,000,000 to fund projects that help complete the Bay Area Ridge Trail. Funding will come from Proposition 40: The California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002. Funds will be made available for projects through a competitive grant program administered by the Bay Area Ridge Trail Council and the Coastal Conservancy. This grant program is intended to encourage government agencies and nonprofit organizations to plan, acquire, and construct new segments of the Bay Area Ridge Trail. The application deadline for this grant is March 15, 2004. Applicants will be notified by April 30, 2004 and successful projects will be taken to the Coastal Conservancy Board in August 2004 for final approval. The Planning Department's Action Plan for Fiscal Year 2004-2005 includes identifying a source of funding for public access improvements in El Corte de Madera Creek Open Space Preserve as a key project. In May 2002 the District submitted an application for a Land and Water Conservation Fund(LWCF)grant for planning, design, and construction of a staging area, restroom facilities, signage, and 2.2 miles of connecting trails (see Report R-02-61). This grant application was not awarded. The review committee felt that more emphasis should have been placed on the planning phase of the project. 33o Distel Circle 650-691-1200 info@openspace.o►g BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton R-04-37 Page 2 The District was recently awarded a$50,000 grant from the Bay Area Ridge Trail Council in support of the Master Plan for La Honda Creek Open Space Preserve. Grant funding will be applied towards a detailed resource inventory and existing conditions report for the Preserve. Planning and Design of Public Recreation Facilities El Corte de Madera Creek Open Space Preserve The estimated cost to plan and design these facilities is approximately$62,000. The District is seeking $31,000 in matching funds from the Bay Area.Ridge Trail-Coastal Conservancy Proposition 40 Grant Program. The grant proposal consists of the planning and design of a new 1.25 mile segment of the multiple-use Bay Area Ridge Trail,as well as a formal staging area to serve El Corte de Madera Creek Open Space Preserve. These facilities were approved by the Board on March 24, 1999 as part of the Preserve's Use and Management Plan for Study Area 2 (see Reports R-99-34 and R-99-45). The Bay Area Ridge Trail currently parallels Skyline Boulevard just to the north of the Preserve through the Bear Gulch Watershed. The trail terminates near the northeastern comer of the Preserve near gate CM04(refer to attached exhibits). The new trail would tie in from the proposed staging area and extend the Bay Area Ridge Trail through El Corte de Madera Creek along the Preserve's eastern ridge,and would help close the gap between the Bear Gulch Watershed and La Honda Creek Open Space Preserve. The new trail would increase access opportunities for hikers and less-skilled bicyclists,reduce the potential for conflicts between user groups,and provide a more efficient use of the existing trail network. There is no formal parking at El Corte de Madera Creek Open Space Preserve. Visitors utilize the CalTrans parking lot at Skeggs Point and frequently use pullouts along Skyline Boulevard. It is not uncommon for these parking areas to be full on weekends. In addition to often being at capacity,there are safety issues associated with use of Skeggs Point,as visitors typically cross Skyline Boulevard at a location with very poor visibility to on-coming traffic. Located on a large flat near the Gordon Mill Trailhead (between gates CM03 and CM04),a well designed parking facility would relieve some of the pressure on the nearby CalTrans parking area at Skeggs Point,would provide a central area to disseminate information about the Preserve,and would provide welcome restroom facilities. Equestrians would greatly benefit having areas dedicated to their trailers. The grant application will seek funding to comprehensively plan the staging area and Bay Area Ridge Trail connection and to prepare proper construction documents. Planning and feasibility studies will address parking capacity;traffic patterns,signage,and visitor safety;site design and layout;and resource protection and restoration of the degraded area surrounding the proposed staging area. The trails component of the project will include focused geologic and biotic studies. Preparation of the construction documents will enable the District to seek future grant opportunities for implementation of plans at the appropriate time. CEQA Compliance The District has concluded that applying for a grant does not constitute a project under California Environmental Quality Act(CEQA). Therefore,the recommended action is exempt from CEQA. Should the District receive the grant and subsequently decide to proceed further with the project, staff will perform a review under CEQA at the earliest appropriate opportunity,and proceed in a manner consistent with the District's adopted CEQA guidelines. Prepared by: Matt Freeman, Open Space Planner 1I Contact person: Same as above i MIDPENINSULA REGIONAL OPEN RACE DISTRICT y � 101 QJ San e 0 1 Mateo d. Qw S.F I San WWII%Aeruee. z� 4 Francisco Bay Belmont 92 0zao San \ Carlos S.F I BYN 1 92 �_ W�Id IIte fletuge Me b Half Moon 4 6e a snYnonc'. �i- Bay San Francisco ` n�pa. Watershed "u o Edm° Lands Edgmood Rd. d F11.1i Redwood 35 c.n�.. Edgewood s � ounty Park City aY Fi Burleigh Murray State Park c' " Golden:Gate 3 e4 l`�•' National Atherton Recreation Area ass °' sf Huddart qe Palo �9 y' County Park mb �� Alto. Ra• 2 e Parisima Woodside m Menlo r-', a°`° t �/ilmn P � Prasar9� w .p Park /� f Hid! tgserv$., ea F9 'P � si i "aspen Ridge a1'" C-11 a _ Wunderlich a Blolpglcal Reserve ,•:� g�ppa County p Park i s Thomewood 5 Preserve Portola as 280 PROJECT Q valley ,.,.,,e a' �� Los LOCATION Pd I Altos - t «N Hills C � �Foo�hll� Pacific V-, Foofhips Ocean ' J Park M4id Rd. h°. (Palo r 4 i7 Alto) at s LEGEND P let Boundary orsphere of influence of they ° � Midpeninsula Regional Open Space District a4 HO"a° "acYsr�"4 -- County Line M&Id cn°nx ° PeM A ° Midpeninsula Regional Open Space District preserves Major city, county, state, and federal parks and open space preserves $ $1 ` Private land trusts a� Private water company and public water department a cP— Pek watershed lands © F ; county Mrnorkr Pnk ".. 0% 0 1 2 3 4 5 PosCadaro Crook ttj County Park' 8 Scale in Miles ...;Portola Redwoods e State Park Dap°3< Exhibit A: Regional Location Map El Corte de Madera Creek Open Space Preserve TRAILS MAP Hiking Only Trails Multi-Use Trails �..._ Proposed New Multi-Use Trails (Grant Funded) Swett Road Shy/she 6° L/ A 220 Pia^d 0 2000 = o+�ey� FC�eJ��aderaCreekTrail W �� • 1.0 \ 0.7 .(CMo1) Skegg AP 0.9 1.0 �d� Sandstone�- a`+a�\• 0.2• tr'.�Pointt, Q ROrmallon 1.2 F s. (Caltrans 0.9 I-- 0.5 D Vista Point (CM07)• .. 0.6 Parking) 2200 0.2 ' • • • elah Z ram e� Vista • �5 A 2000 Point +as 0.2 0.7 Q� i (CM02) ro � � ' Project Area � RP t.t ,) .� 0.3 0.3 j o.s 2 Location Z 1801 ` 1160o ti+� 2200 0.8 ! 0.4 • 1600 l 1.3 7.1 0.3 �,6t1, ` •\ _ n 200 0.4 • bsN��(� ' 2000 •� ' �A (CM(13) (CM08) 0'6 da 0.6 0.7 0.6 • Proposed Parkin a Q� 0.3. ♦ �(CM04) 0.7 'C i0.1 .��/� 20 •ti�� 0' .si» • Proposed • 1.4 ' . 1800 s 0.2 0.3 G0ti1` Trails pc , 0.4 �_ A 0.3 0.5 I r a�l540manderl�1 0.9 g' CiosseuFTca`�+aJ / • . OIdOG rowth 2 D 0.4 0.3 1400 1 Redwood •� 1.3 oaa 1800 1600 1400 a (GM70) r - �a• �Q M05) l\ Yirgio�a \ 1.2 1200 1.3j ^ 2000 1 B1G� 0.2 -----i °m 0.2 •(CM06) 0.6 2.5 .s�sa Mil/frail Lawrence F frail 1600 14 0 1200 800 1000 1600 0.0 .1 .2 .3 .4 .5 .6 .7 .8 .9 LO One Mile \ N MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Exhibit B: Preserve Map i RESOLUTION NO. 04 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR A GRANT FROM THE BAY AREA RIDGE TRAIL—COASTAL CONSERVANCY PROPOSITION 40 GRANTS PROGRAM FOR PLANNING AND DESIGN OF PUBLIC ACCESS IMPROVEMENTS AT EL CORTE DE MADERA CREEK OPEN SPACE PRESERVE WHEREAS, the voters of California passed Proposition 40, the $2.6 billion "California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002," providing matching funds to the State of California and its appointees for acquiring lands and developing facilities for public outdoor recreation purposes; and WHEREAS, the California legislature and Governor Davis approved an appropriation of $25 million to the California State Coastal Conservancy for the San Francisco Bay Area Conservancy Program; and WHEREAS, the California State Coastal Conservancy has delegated the responsibility for the Bay Area Ridge Trail Project to the Bay Area Ridge Trail Council; and WHEREAS, the California State Coastal Conservancy and the Bay Area Ridge Trail Council require the applicant to certify by resolution the approval of applications, the acceptance f the ant if awarded and execution of h contract related documents; o grant ec the grant co t act and a ated docu a ts, and WHEREAS, said application contains assurances that the applicant must comply with; and WHEREAS, the applicant will enter into an agreement with the Bay g Area Ridge Trail Council for funds from the California State Coastal Conservancy to proceed with development of the I Project; and WHEREAS, the project is compatible with the intention of the grant program to encourage government agencies to plan new segments of the Bay Area Ridge Trail. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District hereby: Approves the filing of an application for Bay Area Ridge Trail Council—Coastal Conservancy assistance; and Certifies that said agency has matching funds from Midpeninsula Regional Open Space District's General Fund and can finance 100 percent of the project, half of which will be reimbursed; and I i Certifies that the project is compatible with the land use plans of those jurisdictions immediate) l Y surrounding the project; and Appoints the General Manager as agent of the Midpeninsula Regional Open Space District to conduct all negotiations and execute and submit all documents including, but not limited to, applications, agreements, amendments, billing statements, and so on, which may be necessary for the completion of the aforementioned project. I I i Claims No. 04-05 Meeting 04-06 Date 03/10/04 Revised Midpeninsula Regional Open Space District # Amount Name Description I� 7338 $1,300.00 Aaron's Septic Tank Service Sanitation Services 7339 $974.20 Acme&Sons Sanitation Sanitation Services 7340 $156.78 ADT Security Services Burglar Alarm Service 7341 $135.85 All Laser Service Printer Service 7342 $180.00 Allied Auto Works Vehicle Service and Repair 7343 $199.99 AT&T Wireless Cellular Phone Service 7344 $243.31 Bolle,Ken Reimbursement-Uniform Expense 7345 $23.93 California Water Service Company Water Service 7346 $578.11 Cascade Fire Equipment Company Field Supplies 7347 $20.07 City of Palo Alto Utilities Utility Fee-Montebello Road 7348 $36.54 Cotterel,Scott Reimbursement-Uniform Expense 7349 $35.00 Del Rey Building Maintenance Lights Replaced-Admin.Office 7350 $2,500.58 Design Concepts Graphics Design,Special Edition Newsletter 7351 $1,024.62 Emergency Vehicle Systems Equipment Repairs 7352 $375.36 Fenton Communications Communications&Public Affair Services-San Mateo County Coastal Protection Program 7353 $2,526.80 *1 First Bankcard 1274.94-Training&Conf.Exp 573.25-Software&Computer Equipment 365.67-Field Equip.Supp.&Uniform Exp. 10.00-Office Supplies 20.00-Subs.&Books 128.68-Special Event Supplies 75.00-Recruitment Ad. 79.26-Local Business Meeting 7354 $61.13 Fischer,Tom Reimbursement-Mileage-2 Months 7355 $496.01 Foster Brothers Lock&Key Services 7356 $81.38 Freeman,Matt Reimbursement-Mileage 7357 $52.46 G&K Service Shop Towel Service 7358 $696.81 Gardenland Power Equipment Field Supplies&Equipment 7359 $597.23 General Graphics Exhibits Interpretive Panel 7360 $815.18 Goodco Press,Inc. Printing Services-Brochures&Business Cards 7361 $264.89 Great! Printing Services-Spring 2004 Newsletter 7362 $183.44 Green Waste Recovery,Inc. Garbage Services 7363 $57.03 Guzman,Ben Reimbursement-Wild Fire Training 7364 $33,784.82 HRB Construction,Inc. Engineering Services-Foothills Shop Building 7365 $5,000.00 Hulberg&Associates,Inc. Appraisal Fee 7366 $1,800.00 International Training Resources Defensive Tactics Refresher-All Rangers 7367 $9.75 Kwik Key Lock&Safe Co.Inc. Key Services 7368 $1,251.84 Los Altos Garbage Co. Refuse Services 7369 $53.00 Malone,Brian Reimbursement-Field Supplies 7370 $6.10 MCI Long Distance Telephone Service 7371 $56.00 McKowan,Paul Reimbursement-Event Supplies 7372 $350.17 Oriandi Trailer Trailer Accessories 7373 $355.95 Palo Alto Upholstery Vehicle Upholstery Repair 7374 $7,444.50 Panko Architects Architectural Service-FRO Shop Facility 7375 $15.05 Reed&Graham,Inc. Rice Straw Bales for Trail Restoration-Pulgas Ridge 7376 $1,000.00 Rentco Fence,Inc. Fence Rental-Bear Creek Redwoods 7377 $1,000.00 Restroom Facilities Corporation Engineered Drawings-Pulgas Ridge Restroom 7378 $1,130.00 Rhus Ridge Associates Rhus Ridge Road Repair-District Portion 7379 $60.94 Roessler,Cindy Reimbursement-Mileage 7380 $1,365.94 Roy's Repair Service Vehicle Repairs&Service 7381 $164.49 San Mateo Co.Public Health Lab. Water&Tick Testing Page 1 of 3 Claims No. 04-05 Meeting 04-06 Date 03/10/04 Revised Midpeninsula Regional Open Space District # Amount Name Description 7382 $153.73 SBC Payment Center Telephone Service 7383 $6,800.00 Shoreline Printing&Graphics,Inc. Printing Services-Escape Brochure 7384 $250.00 Sterling Underground Construction Monitor&Pump Septic Tank,Rancho San Antonio 7385 $134.23 Summit Uniforms Uniform Expense 7386 $18.75 Tooland,Inc. Field Supplies 7387 $1.40 United Parcel Service Parcel Shipping 7388 $439.28 United Rentals Northwest,Inc. Equipment Rental 7389 $500.00 '2 United States Postmaster Postage 7390 $51.32 Verizon Pager Service 7391 $657.49 West Coast Aggregates,Inc. Base Rock for Purisima&Montebello 7392 $179.25 West Group On-Line Legal Services 7393 $1,922.90 Western Press&Mail Handling/Processing-Special Issue Newsletter 7394 $628.92 Woods,Del Reimbursement-Annual Mileage 7395 $250.00 Woodside&Portola Private Patrol Patrol Services-Windy Hill 7396 R $53.04 Ace Fire Equipment&SVC CO. Fire Extinguisher Servicing 7397 R $1,471.64 Allied Auto Works Vehicle Service 7398 R $1,215.01 Arbill Glove&Safety Product Field Supplies 7399 R $6,090.50 Art O'Neal&Associates Influencing Skills 2003 Training 7400 R $109.85 Beckman,Craig Reimbursement-Field Supply 7401 R $60.00 Camino Medical Group Medical Services 7402 R $80.00 Clark Pest Control Pest Control 7403 R $1,700.00 Concern On Site Training 7404 R $1,145.03 Costco Membership&Supplies 7405 R $780.99 Cresco Equipment Rentals Equipment Rental-Mini Excavator 7406 R $397.35 Expanets Telephone Equipment 7407 R $692.80 Global Steel Fabricators,Inc. 40 Sign Plates for Gates 7408 R $957.00 Green Waste Recovery,Inc. Garbage Service 7409 R $455.24 Home Depot,Inc. Field Supplies&Equipment 7410 R $2,250.00 IEDA,Inc. Consulting Services-Labor Relations 7411 R $45.00 Jim Davis Auto Vehicle Smog Tests 7412 R $88.97 Kinko's Printing Services 7413 R $151.55 Lausten,Tom Reimbursement-Uniform 7414 R $1,177.90 Office Depot Office Supplies 7415 R $272.85 Orchard Supply Hardware Field Equipment&Supplies 7416 R $741.13 Panko Architects Architectural Service-FRO Shop Facility 7417 R $791.87 Peterson Tractor,Co. Field Supply 7418 R $444.49 Petty Cash Conference&Training Expense,Office&Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 7419 R $165.00 Primary Consulting Services Recruitment Services 7420 R $249.00 Protection One Monitoring&Log of Alarm System-Admin.Office 7421 R $419.40 PT Armor,Inc. Uniform Expense 7422 R $175.38 R.E.Borrmann's Steel Co.,Inc. Metal Posts for Signs 7423 R $37.62 Reed&Graham,Inc. Hay Bales for Trail Restoration 7424 R $776.15 Rice Trucking-Soil Farm Delivery Services 7425 R $432.82 San Jose Water Company Water Service 7426 R $22.47 San Mateo Co.Public Health Lab. Tick Testing 7427 R $60.38 SBC Telephone Service 7428 R $3,894.00 Seever,Richard DBA Rural Pig Mgmnt Pig Control Services 7429 R $3,990.00 Shoreline Printing&Graphics,Inc. Printing Services-Brochures 7430 R $132.75 Simmons,Duncan Reimbursement-Mileage and Parking Page 2 of 3 Claims No. 04-05 Meeting 04-06 Date 03/10/04 Revised Midpeninsula Regional Open Space District # Amount Name Description 7431 R $211.65 Skyline County Water District Water Service 7432 R $160.00 State of California-OES Hazardous Material Training-D.Topley 7433 R $135.46 Stevens Creek Quarry,Inc. Base Rock 7434 R $53.04 Summit Uniforms Uniform Expense 7435 R $80.23 Tony&Albas Pizza Local Business Meeting-Coastal Ad Hoc Meeting 7436 R $208.31 WearGuard Uniforms 7437 R $6180 West Coast Aggregates,Inc. Base Rock for El Corte de Madera 7438 R $227.18 Workingman's Emporium Uniforms 7439 R $87.63 Xpedite System,Inc. Fax Broadcast System Services Total $113,207.00 *1 Urgent Check Issued 03/02/04 *2 Urgent Check Issued 03/04/04 Page 3 of 3 Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT I i To: Board of Directors i From: L. Craig Britton, General Manager Date: March 5, 2004 i Re: FYI s i 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosdoopenspace.org • Web site: www.openspace.org February 26, 2044 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Senator Dianne Feinstein One Post Street, Suite 2450 San Francisco, CA 94104 Dear Senator Feinstein: On behalf of Midpeninsula Regional Open Space District (MROSD), 1 respectfully request your support of our Coastside Protection Program that would extend the District's service boundary and sphere of influence to include rural San Mateo County and allow us to purchase and manage land in order to preserve this unique resource for generations to come. We began developing the program more than six years ago in response to concerns by the coastside community and their requests for assistance in preserving the rural and agricultural heritage on the San Mateo County coast. This matter is to be heard by the San Mateo County Local Agency Formation Commission(LAFCo) on the March 17, 2004. Since residents first voiced concerns about the environmental and agricultural viability of the coast, the District has held more than 40 public meetings to develop the Coastside Protection Program. Our goal is the protection and preservation of this unique coastal landscape, valued by the regional community for its scenic beauty, agricultural lands, natural resources, and recreational opportunities. The Coastside Protection Program is necessary because inappropriate development and sprawl have put the San Mateo coastline at risk. Such development threatens to eliminate scarce farmland, destroy the region's natural heritage and spoil its rugged beauty. This issue also has a national dimension. While the program's aim is preserving the environment and keeping agriculture viable, it would also greatly benefit all Golden Gate National Recreation Area constituents: Americans who come here from across the country to enjoy this unique, fragile, and threatened resource. The original vision in the 1960s for the GGNRA was to extend the boundaries all the way to the Santa Cruz County line; this Program completes that original national vision. The Golden Gate National Recreation Area has publicly stated its support for the program for the following reasons: • GGNRA would have a common boundary with District lands and would share many trails, thereby extending the reach of the recreation area—already one of the world's largest urban national parks. • The Coastside Protection Program would enable the District to work closely with GGNRA on coastside resource and recreation planning issues and create a greenbelt of contiguous public open space and recreation land that would provide a vital wildlife corridor for the California mountain lion, protect watersheds that are critical habitat for steelhead trout federally-listed as threatened , and reserve diminishing native ( Y ) p grasslands. BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER: . Deane Little,Nonette Hanko,tarry Hassett,Kenneth C.Nitz L.Craig Britton Senator Dianne Feinstein February 27, 2004 Page 2 • MROSD's program protects one of our most treasured national resources: one of the last untouched and most stunningly beautiful places in the coastal United States. • The San Francisco Bay Area is one of the most treasured areas in world and the unspoiled coastline, to both the north and south, are an integral part of the scenic beauty that attracts tourists from every continent. In the spirit of building trust and working collaboratively with local community members,the District's Board of Directors has decided to eliminate their ability to use eminent domain in the Coastside Protection area and to only purchase property from willing sellers. Accordingly, we have reached an agreement with the San Mateo County Farm Bureau to sponsor state legislation permanently removing our power of eminent domain in the Coastal Protection Area—in exchange, the Farm Bureau has endorsed the program. I The proposed program enjoys wide popular support. 18 cities, two counties and dozens of organizations and businesses, including the Silicon Valley Manufacturing Group, have endorsed it to date. I have enclosed a list with all supporters as well as a list of top 10 reasons for supporting the program. Opposition is limited to a handful of individual local advocates. i Created by voters more than 30 years ago, Midpeninsula Regional Open Space District has a long and proud history of successfully protecting and managing nearly 50,000 acres of public open space. We have achieved this track record by balancing responsible stewardship of the land with responsiveness to the needs of the community. Our experience and expertise speak to our capabilities to implement the mission of the Coastside Protection Program. To acquire and preserve in perpetuity open space land and agricultural land of regional significance, protect and restore the natural environment, preserve rural character, encourage viable agricultural use of land resources, and provide opportunities for ecologically sensitive public enjoyment and education. We look forward to your support of this important initiative to protect the San Mateo coast. Should you have any questions about our program, please do not hesitate to contact me at(650) 691-1200. Sincerely, L. Craig Britton General Manager LCB:rj Encl. cc: MROSD Board of Directors 2 Regional Opera S .-c e --------------------------------- .. -4-�-.�-•_ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C£LEI3IU I"ING 30 YEARS OP (TEN SPACE, PRFSERVATION March 2, 2004 San Mateo Local Agency Formation Commission 455 County Center, 2nd Floor Redwood City, CA 94063-1663 Dear Commissioners: On behalf of Midpeninsula Regional Open Space District, I would like to update you on recent activities regarding the Coastside Protection Program. This month has seen extraordinary and rapid developments: • Santa Cruz LAFCo unanimously endorsed the program on February 4, 2004. We have attached the Commission's resolution. • Santa Clara LAFCo voted unanimously on February 11, 2004 to recommend the program's approval. • Atherton's City Council unanimously decided to endorse the Coastside Protection Program on February 18, 2004. • This Wednesday, February 25, the Half Moon Bay Coastside Chamber of Commerce endorsed our program saying, "From a business perspective, the Coastside Protection Program will preserve in perpetuity our coastside and our open space which drive our local economy and make this region a unique destination." As you may know, we reached an agreement with the San Mateo County Farm Bureau on January 28, 2004 whereby we commit to seek statewide legislation to eliminate our power of eminent domain on the San Mateo County coast. We have attached an op-ed on our new partnership that was jointly authored by the District and the Farm Bureau. Also attached are other newspaper articles and editorials about the program. To date, the Coastside Protection Program has received more than a hundred endorsements from organizations ranging from the Greenbelt Alliance to the Silicon Valley Manufacturing Group, cities including Half Moon Bay and Pacifica, and elected officials such as Representatives Anna Eshoo and Tom Lantos. We have attached a current list of the ro rams supporters for your information. 33o Distel Circle 650-6gi-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton We look forward to the u coming public hearings on the project on March 91h in Half Moon Bay and March 171ph in Redwood City. Should you have any questions about our program, please do not hesitate to contact me at (650) 691-1200. Sin erely, L. Craig n General Manager RJ/EC Enclosures I March 1,2004 x { Craig Britton Midpeninsula Regional Open Space District 330 Distel Circle Los Altos,CA 94022 Dear Friends of Hidden Villa, It is with profound gratitude and sadness that the Board of Trustees of Hidden Villa announces that Judith Steiner is retiring as Executive Director,effective July 31. She has been an extra-ordinary leader for the past ten years and we wish her well as she pursues the next stage in her life. Since becoming Executive Director in 1994 Judith has been instrumental in working with board, staff, volunteers,and the community to build an organizational infrastructure,renew the farm,protect the wilderness,and provide vision to keep our programs dynamic and respected. During her tenure,Judith has successfully developed and supervised a$9 million capital campaign that raised funds to build three sustainable buildings,restore historic buildings,landscape areas of the farm,meet rising costs,and add to the endowment. Hidden Villa's cultural diversity has increased,along with scholarships for summer camp and environmental education programs. Judith's vision,leadership,and passion for Hidden Villa have helped the organization to prepare for its future. Governance policies have been developed to delineate board and staff functions;a five-year strategic plan was completed with the involvement of board,staff,volunteers,and community;and Hidden Villa is participating in the Environmental Solutions Forum of the Peninsula Community Foundation established to improve the effectiveness of environmental education programs. Most importantly,Judith has built a strong and accomplished staff and board that are committed to Hidden Villa's mission of inspiring a just and sustainable future through our programs,land,and legacy. There is no doubt that finding a new executive director as effective as Judith will be a challenge.The executive committee and board are already seeking expert advice on this transition and forming a search committee led by Tom Livermore,incoming board chair,to begin immediately. As you have supported Hidden Villa in the past,we encourage your support for its future. Hidden Villa is in a strong financial position with excellent programs that promote the environmental and social justice values of Hidden Villa's founders,Josephine and Frank Duveneck. As with any change, there are not only challenges,but also opportunities. We face the future feeling confident that we will again find a visionary, effective leader who will take Hidden Villa soundly into the future. If you have any questions or suggestions, please email me at karenprrd@aol.com or Tom at thliver@aol.com. The Board of Trustees is very grateful for Judith's leadership over the past ten years. Hidden Villa would not be the viable organization that it is today without her leadership. We hope you will save Sunday,July 25,for a celebration in her honor. Details will follow early this summer. Sincerely, T Karen P. Ross Chair of the Board of Trustees a�� Regional Open Si ce INTER-OFFICE MEMORANDUM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT -M T F I:I To: C. Britton, General Manager From: M. Williams, Real Property Manager A 7*�Date: January 6, 2004 Subject: Kurtzhal"Redwood Park"Property Addition to Purisima Creek Open Space Preserve A Gift Deed was recorded on January 6, 2004, and title to and possession in this .08-acre parcel passed to the District. In accordance with the District's Rules of Procedure, Section 260 (2), as amended on June 18, 1991 (see Report R-91-62), to wit: "The General Manager is hereby authorized to approve the acquisition of a minor interest in or easement upon real property and accept on behalf of the Midpeninsula Regional Open Space District deeds or grants conveying any such minor interest in or easement upon real property to the District for public purposes and to execute a Certificate of Acceptance as evidence thereof as required by law, subject to the following: 1. The General Manager finds that the acquisition of such minor interest in or easement upon real property is consistent with District policy; and 2. The Cost does not exceed the General Manager's authority as provided in Section 5549(b) of the Public Resources Code as approved by the Board of Directors from time to time; and 3. The General Manager informs the Board of Directors of the action or proposed action within a reasonable period of time." The General Manager signed a Certificate of Acceptance on January 5, 2004 and a Gift Deed was recorded on January 6, 2004 for the subject property, based upon the determination that acceptance of this gift is in accordance with the above stated policy. DEDICATIONACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement,Lease, Date/Res.No, Mgmt Agmt.) Purisima Creek San Mateo e*�-/S-y Kurtzhal 08 Fee See Above Redwoods oy 6 I Dedication Date/ Mgmt Status: Status: Purchase Price Closing Date (Open,Closed,CMU, Type GIS Code (intended (Gift Value) or Other) Withheld) January 6, 004 Closed W" eld Gift $1,000.00 7 --ENERAL MANAGER� 33C 0-�,tel`,ircle info,o�,jpeyi 5pare,ofg 5')PRD OF DIRCCTORi Pe!e ;e7 Los Ait�)s CA 94`322-`404 650-6,)s-o'435 fax wvvv.oPensPace,or.g Oe-we-i'tie,No?ie�t, <,-�,n?t�,C Mtz L Craig Hr!tloil It '111,- �K - .' . ^. T, Legend MROSD Kurtzhal Gift f I, �.. ; ,�. .� M+� 11E III 1 I XMIII = I�� :■��Illir� 1... ■ a�� . �._..r ' III ■E■ �..ill�IS Irlll i I III III■ 1 Regional Open Sp-47e INTER-OFFICE MEMORANDUM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: C. Britton, General Manager r. q From: M. Williams, Real Property Manager Date: January 26, 2004 Subject: Whiteway Property Addition to Sierra Azul_Open Space Preserve Escrow closed for the subject transaction on January 16, 2004, and title to and possession of this 41.53-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of December 10, 2003. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement, Lease, Date/Res. No. Mgmt Agmt.) Sierra Azul— Santa Clara/ Whiteway 41.53 Fee December 10,2003/ Mt.Umunhum 537-09-003 Resolution 03-46 Dedication Date/ Mgmt. Status: Status: Closing Date (Open,Closed, CMU, Type Purchase Price GIS Code or Other) (Intended Withheld) January 16,2004 Closed Withheld Cash $500,000.00 Misc. Notes: Operations/Planning: Filling of septic tank, removal of small amount of debris and demolition of PG&E transformer enclosure. PG&E will be responsible for pulling meter and removing transformer. Real Property will coordinate with PG&E the pulling of electrical meter and transformer removal. Operations: The 5,000 gallon plastic water tank will be used to replace the old water tank at the former Dyer residence at La Honda Creek Open Space Preserve. cc: Board of Directors Administration Operations Accounting Planning Public Affairs : 61—ts•:hq'i,1200 in fas0,o pen 5pace.czg BOARD OFDIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: v: 6';0 s.485 fax Deane Little,Nanette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton