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HomeMy Public PortalAbout10/18/83 CCM275 PAYROLL CHECKS - OCTOBER 18, 1983 6369 Robert Anderson 748.96 7370 Mark Moran 674.04 7371 Michael Rouillard 876.83 7372 Michael Sankey 973.70 7373 James Dillman 717.54 7374 Robert Dressel 622.04 7375 Farmers State Bank of Hamel 737.10 7376 Commissioner of Taxation 489.00 7377 Pera 436.33 7378 Social Security -Retirement Division 127.12 6,402.66 ORDER CHECKS - OCTOBER 18, 1983 2448 United States Post Office 2449 Francis Pumarlo 2450 City of Orono 2451 Pera 2452 Social Security -Retirement Division 110.35 720.00 39,926.00 644.99 127.12 276 The at 7:30 Present: Council of the City of Medina met in regular session on Tuesday, October 18, 1983 P.M. Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, William Reiser, Anne Heideman; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Supervisor, James Dillman; Attorney, Richard Schieffer; Engineer,Glen Cook Absent: Councilmember Thomas Crosby 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss information regarding the Hamel Sewer Interceptor. 2. MINUTES OF OCTOBER 6, 1983 Motion by Reiser, seconded by Scherer to approve minutes of October 6, 1983, as presented. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Medina Morningside Sewer Project, Orono Charges Donna Roehl reported that a bill had been received from Orono in the amount of $39,926. according to existing sewer agreement and that the engineer had calculated final construct- ion and engineering bills for Pipe "D" and that the attorney upon reviewing his bills found that there would be no additional fees to be billed. Motion by Reiser, seconded by Scherer to pay Orono $39,926 and to bill Orono for their portion of the current bill. Motion declared carried Nodland and Associates, Liquidated Damages Thomas Anderson stated that he had received calls from Valley Paving and Nodland and Asso- ciates regarding the cities plan to assess $2000 in liquidated damages due to the fact that street paving was not completed by August lst. Council reviewed information from McCombs -Knutson noting that there had been a period of dry -sunny weather during which time the work could have been completed, or that they should have asked for a time extension when they knew that they could not meet the deadline. Council agreed to take no action but to reaffirm action taken on August 2, 1983 to assess liquidated damages from August 1st until project completed. Ingelside Engineering, Hamel Well Brian Van Beusekom appeared to explain the problems and series of events dealing with their attempts to salvage screen and pipe from Hamel Well # 1. He stated that he had originally told Wilfred Scherer that the pump was worth $750 and had later told him that the screen and pipes were valuable and that he would abandon the well if he could take the parts. He then signed the agreement to pay Medina $750. he was told that there was a 12" screen and pipe but found out later that they were much smaller. he then talked to Wilfred Scherer again and was told to go one step at a time and get the job done, so he believed that he was operating under those terms. He explained the list of expenses amounting to $6563.69. Thomas Anderson stated that he had believed that the city could have been more lenient but when the work went on with no progress and there were other things that needed to be done with the new well, he had changed his mind. Wilfred Scherer stated that Mt. VanBeusekom had never come to him and told him he was hav- ing problems. Anne Heideman asked if a well log could have been gotten so that he could have known what he was looking form. Mr. Van Beusekom stated that someone from the city had given him something but that he was unable to salvage the pipe and the screen. Wilfred Scherer stated that they were not hired to do the work. Brian VanBeusekom stated that he had offered $750 for the pump and that $6563.69 was the cost of doing other work. Richard Schieffer explained that he had drafted a contract according to Wilfred Scherer's directions. As for the city paying Mr. VanBeusekom's expenses, that would be out of the question. He stated that he did not know what a court would say but if there was a mis-277 stake on the part of someone telling them that there was a certain sized screen and pipe and if it was not there then the $750 could be renegotiated. Brian Van Beusekom stated that it had cost about one half of the $6563 to fill the well with cement and the other half to try to retrieve the screen and pipe. Thomas Anderson asked if Wilfred Scherer had made a committment that there was a 12 screen in the well. Wilfred Scherer stated that he did not know what was there and had told Brian that. Mr. Scherer asked if Brian would pay one half of the $750. Mr. Van Beusekom stated that he would rather the city pay one half of his bill. Richard Schieffer explained that Mr. VAnBeusekom had agreed to do a job for a price the City Council could do nothing about paying any portion of his bill because no agree- ment had been made for that work. Mr. VanBeusekom stated that he had nothing to say about the language of the contract. Thomas Anderson explained that he had signed it, however. Motion by Reiser, seconded by Heideman to request $375 from Ingelside Well Co. Voting Yes -Scherer; Voting No -Heideman, Reiser, Anderson Motion not carried It and Motion by Reiser, seconded by Scherer to reject bill for $6563.69 submitted by Ingelside Well Co. Motion declared carried Hamel Sewer Line Repair Glen Cook explained that he had sent specifications to five contractors to repair sewer lines from Manhole # 24 to Manhole # 37, north of Hwy. 55. According to verbal conver- sations with two contractors he did not believe that it would be cost effective to do the work. Thomas Anderson stated that if any infiltration was cleared up it would be a benefit as other properties could connect to the sewer. He asked if the work could be done next year along with additional work and if future connections could pay for the work as they would be the beneifiting properties. Also any infiltration eliminated would result in lesser charges from the Metropolitan Waste Control. Richard Schieffer stated that it is difficult to bond for an unknown amount and bonds would need to be guaranteed by either increasing the sewer rates or agreeing to do so if needed. Glen stated that addidtional testing could be done but he doubted whether anything new would be learned. Thomas Anderson asked if additional testing might reveal something about other lines. Jim Dillman stated that plugging the lines and then testing might reveal something. Motion by Scherer, seconded by Heideman to authorize expenditure of $250 toward purchase of a sewer plug. Motion declared carried 4. TRA SUBDIVISION William Reiser conducted this portion of the meeting. Glen Cook reported on soil conditions found in connection with road being constructed in the TRA subdivision. Thomas Anderson asked what recommendation he would make for construction of both storm sewer and road. he stated that storm sewer or a dtich could be used. materials were removed. Thomas Anderson stated that to wait two weeks until the could be constructed on pilings or materials could be removed. He explained that road would settle about 2 ft. unless organic some action should be taken as the developers would not want next Council meeting for a decisiion. Discussion as to whether concrete durb and gutter is required. Glen Cook stated that it would not be put in this year anyway and cost to remove organic soil and install storm sewer rather than a Mr. Anderson stated that if storm sewer is city policy they would would like the option of being able to use a drainage ditch. that the most it would ditch, would be $30,000. install otherwise they 2e 8 Glen Cook explained that if the peat were not removed the road might settle 8" the first year and possible 2 ' over a period of years; road could be blacktopped with curb and gutter constructed later along with a finish layer of blacktop. Motion by Scherer, seconded by Heideman to direct city staff to carry out plans as originally approved; that is, installation of storm sewer and excavating organic soils. Motion declared carried 5. MINUTES OF OCTOBER 4, 1983 Discussion of Tom Erickson's request to amend motion on Page 272, Hunter Trail Partner- ship to include resoltuion that easement between Lots 4 and 5, Block 2 shall not be used for public purposes until easement is improved and that no assessment or charges for improvements shall be assessed against these properties as easement is meant to benefit property to the west. Richard Schieffer stated that if Council does not wish to act on the matter they could ask Mr. Erickson to attend a future City Council meeting. Donna Roehl asked if the matter could be handled at time of final plat approval. Motion by Anderson, seconded by Reiser to amend motion of October 4, 1983 to state that it is not the policy of This Council to assess the Hunter Trail Partnership development if road construction between Lots 4 and 5, Block 2 will benefit parcels outside this subdivision and that the easement will not be used for public purposes until it is im- proved as a city street. Motion declared carried JoEllen Hurr asked that Jack Machula item on Page 271 should include approval of 3 variances; a 15 ft. east line setback; a 15 ft. west line setback and a 15 ft. south line variance. Motion by Anderson, seconded by Reiser to approve minutes of October 4, 1983, as amended. Motion declared carried 6. POLICE DEPARTMENT Police Chief Michael Sankey reported that nine applicants had been interviewed by a board consisting of himself, Police Officer,Robert Anderson, West Hennepin Police Chief, Jim Franklin, Police Reserve Officer,Harold Glampe and Public Safety Commission Member, Joan Scott. He explained that two applicants had been selected for further checking. 7. ORONO COMMUNITY EDUCATION, SUMMER PROGRAM Anne Heideman reported that 8% of summer program presented total cost of the program and what was share of the cost be paid. Motion by Reiser, seconded by Scherer to approve Education. Motion declared carried participation was from Medina,. she offered. She recommended that Medina's payment of $308.42 to Orono Community 8. WEST HENNEPIN HUMAN SERVICES Anne Heideman reviewed annual report of West Hennepin Human Services and stated that both Medina representatives, Barbara Rowan and Joan Larson are enthusiastic about the work being done by the board. She stated that Medina had paid $100 for services in 1983 and are being asked for $330. for 1984. She reported that the main area of service to Medina had been fuel assistance with 15 households being given aid. She also explain- ed that they were short of funds and were soliciting private donations from individuals who might be interested in contributing. Motion by Reiser, seconded by Heideman to accept the West Hennepin Human Services report for 1982 and to agree to pay $330 in 1984. Motion declared carried 9. WAYZATA COMMUNITY EDUCATION Anne Heideman stated that she would present the annual report of the Wayzata Community Education program at the November 1st. meeting. 10. WOODLAKE LANDFILL 279 Council discussed citizens group request that another attorney be involved in discussions regarding Woodlake Landfill. Thomas Anderson suggested having Charles LeFevere prepare a brief for the next Planning Commission meeting discussing the citizens group concerns. JoEllen Hurr reported that Anne Theis had spoken to Mr. LeFevere and herself and that she would set up a meeting. William Reiser stated that the citizens group wanted their attorney to discuss matters with Mr. LeFevere. Donna Roehl referred to Planning Commission meeting minutes wherein the members had expressed a desire to hold a meeting with the City Attorney to review legal options available to them. JoEllen Hurr stated that she would discuss with Mr. LeFevere and if possible, set up such a meeting. 11. BILLS Motion by Reiser, seconded by Scherer to pay the bills; Order Checks # 2448 - 2452 in the amount of $41,528.46 and Payroll Checks # 6369 - 7378 in the amount of $6402.66. Motion declared carried 12. HAMEL SEWER INTERCEPTOR JoEllen Hurr reported that Medina was 74th on a priority list for Federal funding for the Hamel sewer interceptor to Plymouth but that as a result of several meetings Medina is now at 42nd which would bring it very close to the top of the list for 1985 funds. She stated that there is an effort being made to get 15 more points from the Water Resources Board which put pub Medina on the list for 1984 funds. 13. ZONING ADMINSTRATORS RESPONSIBILITY AND BUILDING PERMIT ISSUANCE Council discussed a number of items regarding responsibility for issuance of building per- mits and working with developers. A number of ideas and suggestions for improvements were agreed to by JoEllen Hurr and Donna Roehl. Motion by Heideman, seconded by Reiser to authorize any Administrative employee to issue a building permit when information indicates that each detail has been satisfied. Motion declared carried Motion by Heideman, seconded by Scherer to adjourn. Motion declared carried Meeting adjourned at 10:35 P.M. / r-fe'i2.e Clerk -Treasurer October 18, 1983