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HomeMy Public PortalAbout20040324 - Agendas Packet - Board of Directors (BOD) - 04-08 Reg ionalOpen ice 2 I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-08 � SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:00 p.m. Wednesday,March 24, 2004 330 Distel Circle Los Altos, California AGENDA* i Please Note: 6:00 p.m. Closed Session Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time I 6:00 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 6:00 p.m. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and,at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference with Legal Counsel—Existing Litigation, Government Code Section 54956.9(a) Name of Case- Half Moon Bay Coastside Foundation,et al. v. Midpeninsula Regional Open Space District, San Mateo County Superior Court Case No. CIV432548 2. Conference with Legal Counsel—Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(b) One potential case 3. Conference with Real Property Negotiator—Government Code Section 54956.8 Real Property—Santa Clara County APN's 076-340-010 and 079-200-030 Agency Negotiator—Tom Fischer,Land Protection Specialist Negotiating Party—James Costich for the Estate of Verne R. Costich 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ** ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA—M. Davey ADOPTION OF CONSENT CALENDAR—M. Davey 7:35* SPECIAL PE ORDER OF THE DAY S C I • Resolution for Enid Pearson 330 Distel Circle • Los Altos, CA 94022-1404 Phone:650-691-1200 Fax:650-691-0485 • E-mail: mrosd@openspace.org • Web site:www.openspace.org ft%� OFORE Soared of Directors:Pete Siemens,Mary C.Davey,Jed Cyr,Deane Little, Nonette Hanko,Larry Hasse", Kenneth C.Nitz • General Manager:L.Craig Britton Meeting 04-08 Page 2 BOARD BUSINESS 7:45* 1 Adopt the Action Plan For the Implementation of Midpeninsula Regional Open Space District's Basic Policy for Fiscal Year 2004-2005—C. Britton 8:05* 2a Approval of Fiscal Year 2004-2005 Budget Recommendations; Approve the Proposed Fiscal Year 2004-2005 Budget as Presented in Agenda Item lb, and Adopt the Administration and Budget Committee Recommendations Contained in This Report—J. Cyr 8:25* 2b Adoption of Budget for Fiscal Year 2004-2005;Approve a Three-Point Salary Adjustment for the Represented, Office, Supervisory and Management Staff; Approve the Addition of the Maintenance and Resource Supervisor to the Classification and Compensation Plan and the Hiring of Two New Positions in this Job Classification; Adopt the Attached Resolution Approving the Budget for Fiscal Year 2004-2005 and the Amendment to the Classification and Compensation Plan Reflecting the Three-Point Salary Adjustments—C. Britton *** 3 Authorization to Extend Contracts with Design Concepts for Graphic Design Services, Shoreline Printing for Printing Services,and Western Press and Mail for Mailing Services for Fiscal Year 2004-2005; Authorize the General Manager to Extend the Contract for Graphic Design Services with Design Concepts for an Amount Not to Exceed$42,000;to Extend the Contract for Printing Services with Shoreline Printing for an Amount Not to Exceed $109,125; and to Extend the Contract for Mailing Services with Western Press and Mail for an Amount Not to Exceed$34,230 for Fiscal Year 2004-2005—K. Webb *** 4 Approve Annual Claims List,Including Debt Service Payments for the 2004-2005 Fiscal Year— M. Foster 8:45* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. *** REVISED CLAIMS 9:00* ADJOURNMENT * Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. ** TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. *** All items on the consent calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT,IF YOU NEED ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. RESOLUTION NO. 04- RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SUPPORTING THE HONORING OF END PEARSON VaffiREAS, in 1965, Enid Pearson chaired Palo Altans for Recreation and Conservation of Open Sites(PARCS), a committee formed to adopt by initiative a Charter Amendment requiring that all parks in the city be dedicated and that an election be required for abandonment of any parks or portion thereof, and WHEREAS, through this initiative process, the citizens of Palo Alto became aware that not only parks in the baylands and foothills areas, but also throughout the city were threatened by future potential development. The initiative passed by an overwhelming majority of the electorate; and WHEREAS, in the same year, Enid was elected to the city council, where she continued to be a forceful advocate for parks and open space. During her ten year tenure on the council, more that 185 acres of parks were added and later dedicated; and WHEREAS, through her votes while on the Palo Alto City Council she supported the formation of the Midpeninsula Regional Open Space District in 1972 and to this day she remains a passionate advocate for parks and open space; and WHEREAS, Enid's vision and leadership were instrumental in securing Palo Alto's open spaces and park lands for all generations to come. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Nfidpeninsula Regional Open Space District proudly supports the recognition and honoring of Enid Pearson by the City Council of Palo Alto by their dedication in her name to one of the city's most beloved parks. Adopted by the Board of Directors March 24,2004 FROM : N.HAWO PHONE NO. : 650 494 07% Mar. 18 2004 05:56PM P1 Mar 18 04 C4:27p M 1 5 ll a,Ju U. 0 tkj. r b N�ti`>:T17i$ApiiC i Px:o ALTO.CA%305 March 17,2004 Board of Directors Mdpeainsula Regional Open Space District 330 Dtael C fdV Los Altos,CA 94M Dear Colleagues: AUsched is a resolution honoring former Palo Alto counrAmember,Enid Pearson. The City o(Palo Alto is in the prods of considering a park site to reeogc►W bar leadership both on the council"as a privwx citizen. She should be commended for her efforts over the yam to add parldand to the city, and most importantly,to propose a ballot Initiative in 196s to protect edwing and fixture pa ddands;ll=u development through a pate dedication ordinanoc The citizenly in Palo Alto in )965 was Sawally unknowledsable abut the potential future lost of city peddsnd by development without such a dedication ordinance. To those of us who have been residents of Palo Alto avw the"many years,we are indeed inde:bae8 to Ecnd's farsightedness and continued devotion to the presedva Lion of parka and open spAM Z hope you wilt support this resolution,which if passed will be sent to the Palo Alto City II Council for their consideration. Sirscearrly, I I i Nonettee Hanko NHldac I i i i I NONETTE HANKO 3172 EmFmoN STREET PALoALTo,CA 94306 March 17, 2004 Board of Directors Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Dear Colleagues: Attached is a resolution honoring former Palo Alto councilmember, Enid Pearson. The City of Palo Alto is in the process of considering a park site to recognize her leadership both on the council and as a private citizen. She should be commended for her efforts over the years to add parkland to the city, and most importantly, to propose a ballot initiative in 1965 to protect existing and future parklands from development through a park dedication ordinance. The citizenry in Palo Alto in 1965 was generally unknowledgeable about the potential future loss of city parkland by development without such a dedication ordinance. To those of us who have been residents of Palo Alto over these many years, we are indeed indebted to Enid's farsightedness and continued devotion to the preservation of parks and open space. I hope you will support this resolution, which if passed will be sent to the Palo Alto City Council for their consideration. Sincerely, Nonette Hanko, Wec Regional Open Sp, --e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-04-39 (,H 1,11,RAFING 30 YEARS OF OPEN SPACE PRESERVATION Meeting 04-08 March 24, 2004 AGENDA ITEM 1 AGENDA ITEM Adoption of the Action Plan For the Implementation of t Dist t's Basic Policy for Fiscal Year 2004-2005 'T GENERAL MANAGER'S RECOMMENDAI Adopt the 2004-2005 Action Plan for the Implementation of the Basic Policy of the Mid peninsula Regional Open Space District. DISCUSSION You reviewed the proposed Preliminary Action Plan at your January 28, 2004 meeting (see Report R-04-14), and changes were discussed at that time. All of your comments and proposed changes were discussed with the Administration and Budget Committee and incorporated into the attached Action Plan. Staff will provide a short explanation of the changes at your meeting. Following your approval, the Action Plan will be printed in final form. Prepared by: L. Craig Britton, General Manager Contact person: Same as above 33o Distel Circle 650-691-12oo info@openspace.org BOARD OF DI R LCTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER, Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Lorry Hossett,Kenneth C Nitz L.Craig Britton ACTION PLAN FOR THE IMPLEMENTATION OF THE BASIC POLICY OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FOR THE 200-200o(FISCAL YEAR I. REAL PROPERTY DEPARTMENT A. Acquisition, Funding, and Negotiation B. Property Management C. Land Protection 11. OPEN SPACE PLANNING DEPARTMENT A. Planning and Geographic Information B. Public Access Improvements and Staff Facilities 111. OPERATIONS DEPARTMENT A. Field Operations B. Resource Management IV. PUBLIC AFFAIRS DEPARTMENT A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Community Programs V. ADMINISTRATION DEPARTMENT A. Administration B. Human Resources C. Legal Services Page I REAL PROPERTY DEPARTMENT Proerams A. Acquisition, Funding, and Negotiation B. Property Management C. Land Protection To Implement the BASIC POLICY OBJECTIVE: The District seeks to purchase or otherwise acquire interest in the maximum feasible area of strategic open space land within the District planning areas, including bay lands and foothills. The District seeks to link its open space lands with federal, state, county, city parklands, and watershed lands. General Department Emphasis for 2004-2005 The department's emphasis will be to acquire lands funded under the District's Financing Authority which are critical to fill in and complete the open space greenbelt. Other open space land purchases will be pursued through long-term options, available grant funding, bargain sales, and gifts. The District will continue to work diligently with Peninsula Open Space Trust (POST) to acquire land and to further the District's overall open space acquisition goals. The Property Management Program will focus on maximizing rental income consistent with Open Space Management policies, upgrading communication leases and on maintaining and improving District rental structures, as needed. The Land Protection Program will focus on conducting comprehensive land acquisition studies, monitoring land use planning activities where interests in land may be enhanced, and protect District interests in land by resolving conflicts arising from easement and encroachment issues. Continue to improve communications with other Departments to enhance the District's work environment. As a result of the approval of the Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Bond Act of 2002 (Proposition 40), the District will continue to apply for per-capita and competitive grants to maximize available grant funding. Staff Resources (Regular, full-time positions, unless otherwise indicated) Real Property Manager Senior Acquisition Planner Land Protection Specialist Real Property Specialist Administrative Assistant Page 2 2004-2005 Acquisition Fundini! and Nei!otiation Objective To provide for the acquisition of all real property rights necessary to secure an open space greenbelt in the foothills and bay lands, including rounding out and improving public access to existing preserves and connecting District preserves with other public lands. Key Projects 1. New Land Commitments - Convert the budgeted funds in the New Land Commitments budget category into open space lands, at desirable prices, focusing on properties which are critical to protecting the greenbelt, including rounding out and improving public access to existing preserves, connecting to other preserves and other public lands, protecting the natural habitat and resources, and furthering the completion of the Bay Area Ridge Trail and San Francisco Bay Trail. Balance the desirability of potential acquisitions with the availability of budgeted funds, including, if possible, private financing with favorable terms. 2. Acquisition Grant Projects—To augment acquisition funds, explore new grant opportunities focusing on highly competitive acquisition projects for specific grant programs. Seek new grant funds through existing grant programs such as Land and Water Conservation Fund, Habitat Conservation Fund(HCF), Coastal Conservancy's Coastal and San Francisco Bay Area Conservancy Programs, Recreational Trails Program, Wildlife Conservation Board, and Bay Area Ridge Trail grants. Resubmit an application to the Bay Area Conservancy Program for the acquisition of the POST/Guadalupe Land Company property in Sierra Azul. Implement Proposition 40 Bond Act Per Capita and Roberti-Z'Berg Grant projects and apply for related block grants and competitive grants as they become available. 3. Gifts, Bargain Sales, and Joint Acquisitions- To augment acquisition funds, explore bargain sales, and/or gifts where possible. Complete joint acquisition projects with Santa Clara County Parks for the former Lobner property in Stevens Creek Canyon, Moody Gulch property near Bear Creek Redwoods Open Space Preserve. Work closely with Peninsula Open Space Trust (POST) to complete acquisition of the Guadalupe Land Company property as an addition to Sierra Azul Open Space Preserve. Pursue gifts of the "paper subdivision"lots in the Redwood Park subdivision to round out the Purisima Creek Redwoods Open Space Preserve and lots in the Hacienda Park subdivision to round out Sierra Azul Open Space Preserve. 4. Alternative Acquisition Methods- Obtain Board approval of appropriate options, at market prices or less, to acquire desirable properties that might be affordable through grant applications in future years. Explore various alternative terms of purchase (installment purchases, defeasable fee, exchange of agricultural easements to preserve open space lands, etc.) to offer advantages and incentives to landowners, as well as cost Page 3 i savings to the District. Complete easement exchange on lands adjacent to Monte Bello Open Space Preserve. To resolve encroachments on District lands, complete possible fee and easement exchange of lands adjacent to Sierra Azul Open Space Preserve and adjacent to Rancho San Antonio Open Space Preserve, as approved by the Board. Other Projects and Activities 1. Maintain a multi-year spending plan for open space acquisition which optimizes use of cash and borrowed funds to accomplish acquisition goals within budget constraints. 2. Work closely with Legal Program to draft purchase agreements and related real estate documents, to clear and perfect title on District open space lands including obtaining quitclaims and initiating quiet title action on Dennis Martin Road at Thornewood Open Space Preserve. 3. Assist the Planning Department, when appropriate,with the Coastal Protection Program and LAFCo review process in San Mateo and Santa Clara Counties. 4. Initiate an acquisition data base linking the historic and current Assessor's Parcel Numbers in Santa Clara, San Mateo, and Santa Cruz Counties with the Planning Department's GIS data base. 5. Explore additional methods to protect open space lands for less than the total cost of fee acquisition(open space easements, acquisition of development rights, development dedication, exchange or sale of development rights, cooperation with private individuals, land trusts, groups, etc.). 6. Encourage other agencies to acquire through various means, including grants,park and open space lands that are consistent with their goals and which compliment the District's greenbelt program. 7. Initiate and maintain contacts with landowners,real estate appraisers and brokers, developers, architects, engineers, zoning and planning officials, and financial institutions. 8. Maintain a relocation assistance program utilizing staff and consultants as necessary. 9. Compile current information on real estate market activity, including ordering preliminary title reports on a timely basis for research into potentially available properties. 10. Catalog information of special interest, such as deed restrictions, encumbrances, financing and tax considerations. This activity includes the establishment and continuation of a working relationship with title companies and other information sources. Page 4 11. Work with the Planning Department to complete the acquisition of the City and County of San Francisco's surplus parcel which is needed to construct the staging area at Pulgas Ridge Open Space Preserve. 12. Continue working with Legal Services and the Planning Department to pursue global solutions to streamline the acquisition and planning processes, including: A Memorandum of Agreement with Santa Clara County to identify acquisitions that are exempt from the requirements of the Subdivision Map Act, and Memorandum of Agreement with San Mateo and Santa Clara Counties clarifying the consistency of acquisitions with County planning requirements. i I i Page 5 2004-2005 Property Management Program Objective To manage all of the District's revenue-producing activities in such a way as to maximize income from property management accounts consistent with Open Space Management policies, incorporating compatible new programs when possible. Key Projects I. Property Management Accounts -Administer rental accounts, communication and agricultural leases, consistent with open space management policies, to maintain and enhance revenue stream through competitive and current rate structure, effective maintenance programs and communication with tenants. 2. Rental Structures- Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition, and to increase net rental income. Work with Operations Department to implement annual inspection program of District rental and employee residence. Administer long term and recurring maintenance priorities on rental properties. 3. Historic Leases- Oversee lease compliance and renovation requirements at the historic Picchetti Winery, Thornewood estate, and Fremont Older house. Negotiate lease extension with the lessee at the historic Picchetti Winery. 4. Communication Rental Income—Maximize lease income at existing PG&E tower at Pulgas Ridge Open Space Preserve. Complete lease extension with Federal Aviation Administration (FAA) at Black Mountain. Other Projects and Activities 1. Prepare annual rental surveys on District rental houses and Ranger residences. Work with Operations and Planning Departments to maintain and improve employee residence structures. 2. Pursue a long term lease or fee determinable estate arrangement with tenants at the former Smith residence at Russian Ridge Open Space Preserve. 3. Assess the economic viability of long-term leasehold arrangements, or, if appropriate, the disposition of structures in accordance with Board policies. 4. Investigate new property management proposals as initiated by other groups or individuals that would be compatible with District goals and objectives. 5. Administer lease of additional office space at 330 Distel Circle. Page 6 6. Pursue lease amendment for Agricultural lease for Christmas tree farms at Skyline Ridge and Monte Bello Open Space Preserves. 7. Look into the possibility of finding a seasonal chestnut orchard tenant at Skyline Ridge Open Space Preserve. Work with Operations to resolve congestion problems along Skyline Boulevard associated with public harvesting of chestnuts at this site. Page 7 2004-2005 Land Protection Program Objective To preserve and protect District open space lands by conducting land acquisition planning activities to identify acquisition priorities and, once acquired, to further protect these public lands from incompatible and encroaching land use activities. Key Projects 1. Land Acquisition Planning- Provide comprehensive land acquisition studies to guide the acquisition program, including reviewing and updating acquisition priorities. Conduct subregional planning studies in the areas surrounding Bear Creek Redwoods, Rancho San Antonio, Sierra Azul, and Monte Bello Open Space Preserves, including the Stevens Creek Trail. 2. Encroachment Reduction - Protect open space lands from encroachments and preserve District real property rights. Use a variety of techniques to resolve encroachment issues including restoration, mitigation and boundary line adjustments to maximize open space protection. Negotiate resolution of encroachments at Rancho San Antonio and Sierra Azul Open Space Preserves. Assist the Legal Program, in coordination with the Operations and Public Affairs Departments, in completing a permit fee schedule and a procedural manual for handling encroachments, identifying and resolving property rights issues on District land. 3. Conservation Easement Monitoring Program—Protect District-owned conservation and open space easements where located on private and public lands. Oversee the conservation easement-monitoring program, and prepare baseline reports for new easements utilizing volunteers as appropriate. Other Projects and Activities 1. Review and update land acquisition and site dedication information. With assistance from a volunteer, create a property index based on assessor's parcel numbers of all property interests held by the District. 2. Provide site-planning information for land negotiators to assist in developing terms and conditions for acquisition projects. 3. Prepare acquisition reports and conduct due diligence investigations when necessary; following an acquisition, collaborate with Planning and Operations Departments to facilitate incorporation of newly acquired land into the District greenbelt, including resolving property line disputes. 4. Incorporate into the conservation easement monitoring program new easement agreements, including those at Sierra Azul and St. Joseph's Hill Open Space Preserves. Page 8 f 5. Notify County recorder offices of District-held open space and conservation easement rights in compliance with Assembly Bill 1011. 6. Assist the Operations and Planning Departments in preparing a resource management plan for the Big Dipper Ranch and Silva property areas of Skyline Ridge Open Space Preserve, and incorporate the findings into a long-term resource management/grazing lease. 7. In coordination with the Legal Program, obtain final resolution of the Sheldon Road License Agreement. 8. Work actively and regularly with District legal program to protect District property rights where title to existing District land is threatened by claims of adverse rights, liens, or other interference with District's real property rights. 9. Work with Operations Department in negotiating road agreements with adjoining property owners to ensure District's real property rights are protected and minimize the District's maintenance responsibilities where appropriate. 10. Protect public and private open space lands from negative impacts associated with adjacent land development where there is a relationship to the District's land interests. Complete acquisition of trail and open space easement at St. Joseph's Hill Open Space Preserve, fee ownership exchange at Windy Hill Open Space Preserve, and fee ownership exchange at Sierra Azul Open Space Preserve. With advice from Planning and Operations, monitor activity on active developments adjacent to Ravenswood and Sierra Azul Open Space Preserves for compliance with code requirements. 11. Initiate and maintain contacts with landowners, county code enforcement officers, zoning and planning officials, surveyors, and various regulatory agencies. 12. Explore the feasibility of the District becoming a joint holder of the Town of Los Altos Hills' open space easements. 13. Negotiate an underground utility license within the former CHY Co. property in Sierra Azul Open Space Preserve. Page 9 OPEN SPACE PLANNING DEPARTMENT Programs A. Planning and Geographic Information B. Public Access Improvements and Staff Facilities To Implement the BASIC POLICY OBJECTIVES: The District follows management policies that ensure proper care of the land, provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. The District works with, and encourages, public and private agencies to preserve, maintain, and enhance open space. The District protects and restores the natural diversity and integrity of its resources for their value to P Y � Y the environment and the public, and provides for the use of the preserves consistent with resource protection. General Department Emphasis for 2004-2005 1 n d project Theen Space Planning Department will take a broad based approach to planning an 0 S e P P g � Pp p g p l implementation that emphasizes resource management. Planning efforts will focus on providing public access while preserving and protecting the diversity and integrity of the District's environmental and cultural resources. All projects and activities will include early analysis to ensure compliance with environmental regulations. The work program will focus on completing new public access improvements designed in the previous year and implementation of the El Corte de Madera Creek Watershed Protection Program. Key planning efforts will be directed toward completion of the approval process for the San Mateo County Coastside Protection Program, and proceeding with master plans for Sierra Azul/Bear Creek Redwoods and La Honda Creek Open Space Preserves. Planning work will emphasize projects outlined in the second year of the Resource Management Strategic Plan. Staff Resources Planning Manager Senior Planner(1) Open Space Planner II (2) Open Space Planner I (2) Planning Technician (2) Administrative Assistant(1) GIS Intern(1/2) Resource Planner 1 Page 10 III 2004-2005 Planning and Geographic Information Objective To formulate plans, policies and procedures for the management and development of open space reserves. Facilitate resource inventories and other scientific study Y of the District's lands. In conjunction with the Resource Management Specialist,prepare environmental restoration,habitat enhancement and resource management plans. Develop and maintain Geographic Information System (GIS) data sets necessary to support projects throughout the District. Key Projects l. Coastside Protection Program—Complete the LAFCo process. Work with the Public Affairs Department to prepare updated information for the District's website and implement a public relations and media campaign in support of the program. Continue to work with the coastal community and actively participate in agricultural issues in San Mateo County. 2. Master Plans—Work with stakeholders, Board and staff to develop a shared vision for the two master plan areas. Develop implementation plans. Complete data mapping and project orientation. Seek grant funding for the planning effort. Work with the Public Affairs Department on community outreach and media relations. Address management and operational issues with the Operations Department. • La Honda Creek Open Space Preserve* - Staff anticipates that this project will be completed in fiscal year 2005-2006. • Sierra Azul/Bear Creek Redwoods Open Space Preserves— Staff anticipates that this project will be completed in fiscal year 2005-2006. 3. Resource Management Strategic Plan—Work with the Operations Department to implement the second year of the Strategic Plan: • Prioritize resource management planning activities on District lands. • Prepare a grassland management policy for Board approval. • Prepare grazing policies with development of the La Honda Creek Master Plan. • Begin District-wide road and trail inventory and assessment. • Prepare fisheries and water quality monitoring guidelines. • Update geographic information for resource management projects including mapping non-native invasive plant populations, Sudden Oak Death occurrences, and feral pig rooting areas. • Work with consultants and the Resource Management Specialist on a recurring basis to identify emerging resource problems and prioritize opportunities to resolve resource issues District-wide. 4. Regional Resource Inventory—Continue on-going studies and data collection to complete a District-wide resource inventory that supports Resource Management and Planning activities. Staff anticipates that this project will continue annually. Page 11 • District-wide Vegetation Classification. Using the methodology developed for Sierra g g gY p Azul and the La Honda regions, complete a detailed vegetation classification of Purisima Creek, Mills Creek, Thornewood, and Teague Hill Open Space Preserves. Other Projects and Activities 1. WEP Implementation—Continue efforts to integrate workplace enhancement methods into the daily activities of the Planning Department. 2. Land Acquisition Support—Provide Planning support on acquisition projects as requested, including pre-acquisition field studies and interim use recommendations. Incorporate updated land acquisition and site dedication information into the District's GIS. 3. Land Protection Support—Provide Planning support to determine remediation and restoration of land and resources damaged through encroachments. 4. Grazing Plan—Work with the Operations and Real Property Departments to develop a grazing plan for the Alpine Road area of Skyline Ridge Open Space Preserve. 5. Acquisition and Planning Processes—Continue working with the Legal Services Program and Real Property Department to pursue global solutions to streamline the acquisition and planning processes, including: a Memorandum of Agreement with Santa Clara County to identify acquisitions that are exempt from the requirements of the Subdivision Map Act, and a Memorandum of Agreement with San Mateo and Santa Clara Counties clarifying the consistency of acquisitions with County planning requirements. 6. Environmental Review and Permitting Processes—Continue working with appropriate agencies to refine and streamline the environmental review and permitting process for District projects. Cross-train representatives from the Operations Department in preparing and obtaining permits for maintenance projects and small improvements that are not part of the Capital Improvement Program. 7. Standard Details and Specifications—Work with the Operations Department to complete the second phase of a handbook of technical standards for construction,repair, and maintenance of roads, trails, and other improvements. 8. Permits to Enter—Review alterations to District land or installation of facilities proposed by other agencies or private parties. Develop permit conditions to ensure protection, preservation, or restoration of the affected lands. Work with Operations to monitor activities to ensure compliance with conditions. Continue work on development of a permit fee policy to recoup costs for issuance of permits to enter or use District land and for other District services. 9. Stevens Creek Shoreline Nature Study Area Remediation and Restoration—Continue working with the Legal Services Program to represent the District's interest in the U.S. Page 12 Navy's proposed toxic cleanup of Moffett Air Field Site 25 to a standard permitting restoration of the District's property to tidal wetlands. 10. Outside Project Review—Review agendas and minutes of Cities, Counties and Open Space/Parks agencies. Comment on site-specific projects within close proximity to, or that affect District lands. Review other agencies' policies and regional planning efforts, and comment as necessary to ensure regional coordination and implementation of the District's mission. • Stanford Plan Implementation • Mid-Coast Local Coastal Program Update • San Francisquito Creek Joint Powers Authority Activities • Peninsula Corridor Study • South Bay Salt Pond Restoration(Cargill lands) • PG&E's Jefferson-Martin 230KV Transmission Line 11. Unanticipated Projects—Provide research and planning for unanticipated projects that may arise due to new acquisitions, resource agency actions, regional planning efforts, and other activities. 12. Guadalupe Watershed—Continue working with the Legal Services Program on the completion of the Guadalupe Watershed NRDA process and to participate in the TMDL process. Develop plans and specifications for mercury remediation on District lands within the watershed. 13. Work with the Real Property Department on an acquisition database linking the historic and current Assessor's Parcel Numbers in Santa Clara, San Mateo and Santa Cruz Counties with the GIS database. 14. Compile and synthesize all known Rare/Threatened/Endangered species and habitat locations into GIS. *Includes grant funding. Refer to the attached Planning Department Work Program FY 2004-2005. Page 13 2004-2005 Public Access Improvements and Staff Facilities Objectives To emphasize preservation and enhancement of resources in Use and Management Plans and in the design of public access improvements. To give the highest priority to resource protection projects and construct projects funded by grants. Public Access Improvements Key Projects 1. El Corte de Madera Creek Watershed Protection Program—Implement the first phase projects, securing the necessary permits, pursuing grant funding, and constructing the bridge replacement at Virginia Mill. Staff anticipates this project will continue through fiscal year2007-2008, and possibly beyond, with Board approval. 2. Grabtown Gulch Bridge and Trail (Purisima Creek Redwoods Open Space Preserve)— Complete construction of bridge and trail realignment and restore abandoned trail segment. 3. Pulgas Ridge Staging Area and Trails* - Demolish sewage treatment plant, construct staging area and trails. Work with the Real Property Department to complete the acquisition of the City and County of San Francisco's surplus parcel which is needed to construct the staging area at Pulgas Ridge Open Space Preserve. 4. Windy Hill Improvements* —Construct trail realignments. Complete observation deck with interpretive signage at Sausal Pond and install fencing around pond. Complete feasibility and engineering studies for Bay Area Ridge Trail segment,pending approval of an amendment to the Use and Management Plan. 5. Picchetti Ranch Winery Building* - Complete seismic upgrade and access improvements to the winery building. 6. Trailhead Signs -Year 3 of a 5-year program. Replace approximately 10 trailhead signs per year with the new and improved prototype. Work with the Public Affairs Department to incorporate GIS data in the District maps and brochures, including spot elevations at key locations, in conjunction with the new trailhead signs. Staff Facilities Key Projects: Foothills Field Office Shop Building—Complete construction of the shop building. Page 14 I La Honda Creek Open Space Preserve Ranch House—Prepare plans and specifications to replace the ranch house with a possible"sustainable"building to serve as a ranger residence. Research grant opportunities. *Denotes grant funded project. Refer to the attached Planning p g Department Work Program FY2004-2005. I i Page 15 PLANNING DEIRTMENT WORK PROGRA FY 2004-2005 Project Project Description Preserve Project 2004-05 Tasks Number Manager PLANNING AND GEOGRAPHIC • , TION 1 San Mateo County Coastal Protection Program General Cathy Complete the annexation. 2 Sierra Azul&Bear Creek Redwoods Master Sierra Azul&Bear Steve/Sandy Work with Board and stakeholders to develop a Plan Creek Redwoods shared vision.Complete data mapping and project orientation.Seek grant funding for the planning effort.(Work will be completed in FY 2005-2006.) 3 La Honda Creek Master Plan La Honda Creek Matt Work with Board and stakeholders to develop a shared vision.Seek grant funding for the planning effort.(Work will be completed in FY 2005-2006.) 4 Resource Management Strategic Plan General Kirk Implement the second year of the Strategic Plan. Work with Operations to identify emerging resource problems,and prioritize opportunities for their resolution. 5 Regional Resource Inventory General TBD Complete detailed vegetation classification for Purisima Creek,Mills Creek,Thomewood,and Teague Hill Open Space Preserves. 6 Stevens Creek Shoreline Nature Study Area Stevens Creek Ana Represent the District's interest in the US Navy's Remediation and Restoration Shoreline Nature proposed toxic cleanup of Moffett Airfield Site 25 and Study Area restoration of the District's property to tidal wetlands. PUBLIC IMPROVEMENTS PARKING AREAS 7 Staging Area and Trails(Parking Lot,Restroom, Pulgas Ridge Doug Demolish sewage treatment plant,construct staging and Demolition of Sewer Plant). area and trails. TRAILS&ROADS 8 Windy Hill Improvements Windy Hill Ana Construct trail realignments.Complete observation deck with interpretive signage at Sausal Pond,and install fencing around pond.Complete feasibility and engineering studies for Bay Area Ridge Trail segment,pending approval of a Use&Management Amendment. g JGrabtown Gulch Bridge and Trail Purisima Creek Ana Complete construction of bridge and trail Redwoods realignment.Restore abandoned trail segment. 10 Virginia Mill Trail&Creek Crossing El Corte de Ana Complete construction of bridge and trail realignment Madera Creek and restore abandoned trail in conjunction with the ECDM Erosion Control&Sedimentation Reduction Plan. 11 El Corte de Madera Creek Erosion Control& El Corte de Matt Implement first phase projects,secure permits,and Sedimentation Reduction Plan Madera Creek pursue grant funding(Work will continue through FY 2007-2006). 12 Picchetti Ranch Winery Building Picchetti Ranch Doug Complete seismic upgrade and access improvements to the winery building. Revised 3/17/2004 PLANNING DE TMENT WORK PROGRAI FY 2004-2005 Project Project Description Preserve Project 2004-05 Tasks Number Manager 13 Map Board&Trailhead Signs and Updates General Sumudu Prioritize replacement of old trailhead signs.Replace approx.10 signs per year:including maps and other exhibits.(Year 3 of a 5-year program), 14 Preserve Signs General Sumudu Replace miscellaneous wood signs with new metal MISCELLANEUS PJECTS signs. O RO 15 Miscellaneous Mercury Remediation in Sierra Azul kirk Prepare plans and specifications for mercury Guadalupe Watershed remediation in Hicks Flat and China Flat. STAFF FACILITY IMPROVEMENTS STRUCTURES 16 Foothills Operations Shop Building Rancho San Steve Complete construction of the shop building. Antonio 17 La Honda Creek Ranch House La Honda Creek Steve Prepare plans and specifications to replace the ranch house,possibly with a sustainable building, ONGOING PLANNING WORK 1 Outside Project&Policy Review General Cathy Assignments made to appropriate Planning staff. 2 Permits to Enter General Ana/Doug Negotiate and prepare conditions of approval,and monitor permitted activities for compliance. 3 GIS/GPS Program Development General Matt Continue development of GIS and GPS in support of Acquisition,Current Planning and Resource Management activities. 4 Policy Formation General Cathy Amend the planning process to emphasize resource planning and management;include policies for review and disposition of structures.Work with Legal to develop shared data policies. 5 Standard Details and Specifications General Sandy/Doug Prepare second phase of handbook of technical standards for construction,repair and maintenance of roads,trails and other improvements. 6 Update Brochure Maps General TBD Work with Public Affairs Department to prepare updated maps for brochures in conjunction with trailhead sign replacement program, Revised 3/17/2004 OPERATIONS DEPARTMENT Programs Field Operations Resource Management To Implement the BASIC POLICY OBJECTIVE: The District follows management policies that ensure proper care of the land, that provide public access appropriate to the nature of the land, and that are consistent with ecological values and public safety. General Department Emphasis for 2004-2005 Continue to provide responsible stewardship of all District lands by furnishing those public safety, maintenance, construction, and resource management activities necessary to protect and enhance the natural resources and ensure safe and appropriate use of District lands. Implementation of Board- adopted Resource Management Policies, Trail-Use Policies and Guidelines, and completion of the Field Operations Manual will continue to be the primary focus of the Operations Department. Staff Resources Operations Manager Area Superintendents (2) Support Services Supervisor Management Analyst Resource Management Specialist Supervising Rangers (4) Maintenance/Construction Supervisors(2) Maintenance/Resource Supervisors (2)* Administrative Assistant Rangers (14) Equipment Mechanic-Operators (2) Lead Open Space Technicians (4) Open Space Technicians (10) Farm Maintenance Worker 7,500 Seasonal Open Space Technician hours 2,500 Seasonal OST hours for resource management 700 hours for Resource Management Intern * Two new positions Page 16 2004-2005 Field Operations Program 1. Publication and Implementation of Ranger Operations Manual—Publish and distribute the completed Ranger Operations Manual. Provide orientation and training to staff on the use of the Manual and process for updating the Manual. Begin use of the Manual as a tool for routine operational activities. 2. Implementation of the El Corte de Madera Creek Watershed Protection Plan- Assist the Planning Department in implementation of the El Corte de Madera Creek Watershed Protection Plan, as approved by the Board. 3. Implementation of the Mutual-Aid and Service Agreements - Implement the completed Letter of Understanding between the District and Santa Clara County Parks. Negotiate similar letters of Understanding between the District, and other adjacent agencies as necessary. 4. New Trail Construction and CIP Projects/Construction. —Assist the Planning Department in the construction or relocation of trails at Pulgas and El Corte de Madera Creek Open Space Preserves. 5. Hiring and Integration of New Maintenance/Resource Supervisors—Hire and integrate two new Maintenance/Resource Supervisors. Realign existing supervisory functional responsibilities. Integrate positions with existing resource management functions and responsibilities. Other Proiects and Activities Patrol Services 1. Monitor public use and land use regulation compliance. Assist in the education of the visiting public on proper use of District preserves. 2. Enforce District land use regulations by providing active ranger patrol and after-hours call- out response. 3. Respond to accidents and other emergencies occurring on District lands. 4. Identify and mitigate potential hazards on Open Space preserves to enhance public safety. 5. Monitor special events, use permits, and resource protection related impacts on District lands. 6. Conduct focused ranger patrol to address undesignated trail construction and use at Sierra Azul, and El Corte de Madera Creek Preserves. 7. Assist the Land Protection Specialist with identification and mitigation of encroachments to District preserves. Page 17 i Maintenance and Construction 1. Participate in the development of Use and Management Plan recommendations. 2. Maintain lands in an environmentally sensitive manner, utilizing resource management practices. 3. Maintain buildings, vehicles, and equipment to maximize utility and longevity. 4. Provide supervision and assistance to volunteer projects. 5. Assist in the repair and maintenance of structures that are a part of the District employee residency program. Management and Administration I. Continue the liaison efforts with local police, fire, municipal court, and other public jurisdictions. 2. Use established purchasing practices to purchase vehicles and equipment for the best price. 3. Coordinate occupational health and safety program for filed operations. 4. Expand the communications between the field offices and administrative office,through better use email capabilities and enhanced data management systems. 5. Hire a radio consultant to evaluate the current radio system, and to provide recommendations for future improvements. Review the potential for acquiring new radio frequencies for District use. 6. Develop a land Management Cost Evaluation System. 7. Coordinate the Operations Department's participation in the planning process to develop the Bear Creek/Sierra Azul Preserve and La Honda Master Plans. 8. Complete and Implement a training manual for new rangers. 9. Update the District Ordinances and submit for Board review. 10. Update the District's Bail Schedule and submit for judicial review and approval. 11. WEP Implementation—Continue efforts to integrate workplace enhancement methods into the daily activities of the Operations Department. 13. Research and develop a plan, as part of the master planning process, to establish an additional field office in the south Foothills area. Page 18 Miscellaneous 1. Support the goals of the Public Affairs Department by providing staff for special events and other projects, as time permits. 2. Assist in the implementation of resource management plans and projects. 3. Participate in the development of Trail Use Policies and Guidelines. 4. Work with the Planning Department on a joint committee to develop Maintenance Standard Guidelines. 5. Work with the Real Property Department to resolve congestion problems along Skyline Boulevard associated with public harvesting of chestnuts at Skyline Ridge Open Space Preserve. Page 19 2004-2005 Resource Management Program Objective Inventory and analyze the state of District natural resources, including the natural resources of specific preserves to identify needs and priorities. Address immediate and critical resource management issues utilizing District staff, volunteers, contractors and consultants to maximize the District's responsiveness. Develop procedures and implement the Resource Management Strategic Plan to address the resource management needs of District land. Maintain regular contact and work with other agencies, local authorities, and specialists in the field to restore or manage the District's natural resources. Key Projects 1. Resource Management Strategic Plan—Work with the Planning Department to implement Second Year of the Resource Management Strategic Plan: a. Update list of current restoration areas; protect rare plants affected by trail maintenance and use. b. Continue next phase of eucalyptus, acacia and broom removal at Mills Creek; and continue implementation of the Pulgas Ridge Open Space Preserve Habitat Restoration Plan by removing additional area of eucalyptus, and controlling broom and other invasive plants. Notify interested parties and the Board before any large eucalyptus trees are removed at Pulgas Ridge. c. Utilizing updated information on location and control methods of invasive plants, implement integrated pest management methods for the District. d. Restore an additional portion of the Christmas tree farm at Skyline Ridge Preserve that is no longer part of the farm lease area. e. Determine status of, and potential for, yellow starthistle biocontrol agents on District preserves. f. Develop and implement feasible practices for disking fuel breaks that do not adversely affect natural resources. g. Develop a process, and specifications for, restoration planting, and for culvert removal and replacement for routine maintenance. 2. Provide an Invasive Plant Tracking and Monitoring System—Work with the Planning Department to incorporate recent consultant surveys of invasive plants into GIS-based inventories and maps, continue updating invasive plant information, and utilize this information to prioritize resource management effort. Purchase equipment and seek consultant advice to develop a system for accurately tracking new sightings of invasive plants and for monitoring and control techniques. Page 20 3. Wild Pig Population Control �' Program—Continue trappingro am in the South Skyline gprogram Area duringthe most active months and coordinate with local agencies. Evaluate program g p �' for population changes to ensure the population remains at or below the current level. 4. Grassland Management a. Control resprouts of Harding grass on north end of Russian Ridge Open Space Preserve. Conduct a prescribed burn in an area adjacent to that burned in 2002 to assist in restoring native grassland. b. Continue different methods of yellow star thistle control and planting of native grasses in front meadow at Rancho San Antonio. c. Review maintenance practices to di scourage a the establishment of invasive plants. 5. Control of False Slender Brome- Control of False Slender Brome—Remove 99%of existing plants of an invasive grass, false slender brome, at Thornewood Open Space Preserve and coordinate with adjacent land owners. This project will require follow-up in future years. This is a new project, and is not intended to divert allocated resources from other projects. Other Projects and Activities 1. Resource inventory—Inventory and record observed flora, fauna,natural and geologic features, and biotic communities, and contribute information to the natural diversity database. Coordinate mapping and GIS database development with Planning department staff. 2. Seed increase program—Collect local native seed for use on District projects and for seed increase through seed contractors. Establish collection sites, schedule staff training, and ensure proper storage, labeling, and documentation of collected seed. Work with the Volunteer Programs Coordinator to organize seed collection workdays. 3. Wildlife surveys—Conduct annual surveys of bluebird nesting and fail deer herd and share information with regional groups. Collect and track information on special wildlife sightings such as mountain lions. Identify marbled murrelet habitat in the Skyline area. Conduct third year of bat surveys associated with La Honda Red Barn restoration roofing. Award student grant for up to $3,000 for research of wildlife management issues on District preserves. 4. Assist in the inventory of erosion conditions and assessment of grazing options at Big Dipper. 5. Provide support to the Planning Department during the development of the La Honda, Bear Creek Redwoods and Sierra Azul Open Space Preserves master plans. Work with Planning Department on the natural resource elements of the plans, including mapping the vegetation and defining the resource management objectives within each preserve. Work with Planning to develop a Site Assessment Checklist and Standard Details and Spe cifications Handbook. Page 21 6. Continue monitoring Sudden Oak Death,map confirmed and suspected locations, develop and implement precautionary actions. Participate in regional trainings to stay abreast of recent developments in control and management of Sudden Oak Death. 7. Continue to participate in regional resource groups like Bio-Regional Council, Weed Management Councils in both San Mateo and Santa Clara, Sudden Oak Death Program and other Native Plant Organizations. Page 22 PUBLIC AFFAIRS U C A AIRS DEPARTMENT Programs A. General Public Information and Outreach B. Legislative, Funding, and Organizational Relations C. Community Programs To Implement the BASIC POLICY OBJECTIVE: The District educates and makes clearly visible to the public the purposes and actions of the District, and actively encourages public input and involvement in the District's decision-making process and other activities. General Department Emphasis for 2004-2005 Maximize the general public's awareness and understanding of, and involvement with the District, its goals, and its activities, employing a variety of means and methods to reach all communities served and other target audiences. Implement the top priorities of the District's legislative plan and protect the District's current funding structure. Continue to offer a variety of community programs which enhance visitors' experiences, provide opportunities to educate, and involve people in the preservation, restoration and enjoyment of open space. Provide District materials and information regarding the proposed Coastside Protection Program to community members and public officials,both within the San Mateo County coastside communities, and the existing District, to ensure full knowledge and understanding of the District, its programs and activities. Staff Resources (Regular, full-time positions, unless otherwise indicated) Public Affairs Manager Community Programs Supervisor Public Affairs Specialist Volunteer Programs Coordinator Docent Programs Coordinator Administrative Assistant Interpretive Aide (2/3-time) Public Affairs Interns(1,400 total hours) Page 22 2004-2005 General Public Information and Outreach Objective To generate additional support among opinion leaders, key policymakers, and the general public for District acquisition, preservation, restoration, and interpretive education projects, including coastal protection, by increasing the positive perception and awareness of the District's mission, objectives, accomplishments, programs, and effective management of public lands and financial resources. Key Projects l. Coastside Protection Program—Implement comprehensive outreach plan to support the completion of LAFCo processes. Schedule briefings and presentations to local, elected officials; schedule and present at editorial board visits; seek and obtain key endorsements; assist with public hearings as needed. Develop new public information materials, and update Coastside Protection Program section of the web site as needed. Distribute District materials and information to the San Mateo County coastside and current constituent communities to increase their knowledge and understanding of the District, its programs, and activities. 2. Web Site Enhancements and Long Term Maintenance—Continue to use the Internet to reach out and communicate with the community. Develop and implement features such as, reservations for scheduled Outdoor Activity programs, the ability to electronically provide an address to receive District publications, and designed pages for the Coastside Protection Program. Enhance the educational ability of the Website by implementing the"e-nature"wildlife guides (customizable to District preserves), thus providing a way for the public to research information on flora and fauna within District Preserves. Develop enhanced maintenance plan and posting protocol. 3. Master Planning Public Support—Work with planning staff to provide media and community outreach activities, such as docent led hikes, resource management projects, and Web site sections in support of the Sierra Azul/Bear Creek Redwoods and La Honda Creek preserve master planning projects. 4. Brochure for Adjoining Owners—Develop and produce a District brochure for distribution to property owners with land adjoining District preserves that shows District emergency contact information,boundaries, etc. Work with the Legislative, Finance and Public Affairs Committee on the concept of a brochure and a collaborative effort involving District stakeholders that would inform current and future District neighbors about District policies relating to adjoining owners, and the benefits of being a neighbor of the Midpeninsula Regional Open Space District. Page 23 Other Projects and Activities 1. Complete District's Trail Guidebook"Peninsula Tales and Trails"production and promote the District's trail guidebook. Provide media, graphics, and event planning support to distributor to implement promotional plan for the trail guidebook. Work with publisher to monitor and track sales of the trail guidebook. 2. Continue efforts to integrate the Workplace Enhancement Plan methods into the daily activities of the Public Affairs Department. 3. Evaluate, research, and identify best delivery systems to ensure effective media and organizational outreach/communications. Update all records in media, organizations, and government databases. 4. Utilize community programs to raise public awareness, and gather public use data as needed in support of the El Corte de Madera Creek Preserve Trail Plan changes. 5. Create a graphics/image library, and work with a corps of photo volunteers to obtain digital images of District lands and activities. Develop a plan, for obtaining priority images and for maintaining these archives for optimal staff access and use. 6. Working with the Legislative, Finance, and Public Affairs Committee, develop and conduct a Visitors' Satisfaction survey. 7. Provide ongoing media and public communications training for all staff and Board members as needed. 8. Provide media and other support, as needed, to support District efforts to obtain a full clean-up of toxins and a tidal restoration at the Moffett/NASA property referred to by the Navy as "Site 25." 9. Assist the Planning and Operations Departments in educating the public regarding appropriate preserve and trail use, modifying and updating publications to reflect policy or rule changes, as needed, and responding to associated public and media requests for information. 10. Proactively promote regular media coverage of District activities and accomplishments and quickly respond to media reports and inquiries. Conduct editorial board visits and reporter briefings; place proactive, positive feature stories, and work to place editorials, where appropriate. 11. Work with the Planning Department to create new site maps and pictures for preserve brochures, and continue updating, producing, and distributing existing site maps, brochures, and other collateral materials. Page 24 12. Assess the usefulness of and attendance at community outreach events such as Art& Wine Festivals, and organization health fairs. Schedule District attendance and presentations at community outreach events involving managers, Board, and appropriate District staff. 13. Produce the District's quarterly newsletter, Open Space Views, and continue to update its mailing list; continue mailing four issues per year, including annual report, to coastside residents. Publish the District's 2004-2005 Annual Report in the fall. 14. Continue to improve the contents for the new District exhibit for display at coastside protection meetings and other recurring District events. 15. Conduct District dedications and special ceremonies such as the Achistaca Trail Dedication and Foothills Shop Open House. 16. Evaluate creating and distributing merchandise, such as, caps, T-Shirts, hiking sticks, note cards,natural resource trading cards, for resale and as prizes at various District events. 17. Promote community goodwill by distributing the Holiday Cards to District constituents for an additional year. 18. Demonstrate care for the environment by using recycled materials and soy-based inks in materials distributed by the District whenever possible. Page 25 2004-2005 Legislative, Funding, and Organizational Relations Objective To carry out the high priority elements of the District's legislative plan and to inform other public agencies and private organizations about the District's activities and goals. Key Proj ects l. Property Tax Funding—Work with the District's legislative delegation and Sacramento-based lobbyist to maintain and protect the District's current percentage share of property tax from a detrimental reallocation. Work closely with other governmental agencies to immediately address funding reduction proposals. 2. State Legislation—Work with the District's legislative advocate and with legislators and their staff to sponsor and support the Board-approved Legislative Program. Seek coordination and support from other special districts. 3. Seek Regional Funding—Work with the Bay Area Open Space Council and others to develop and/or support potential regional, state, or other alternative funding mechanisms, such as legislation creating a new transportation fund for clean water. 4. Clean-up of Mt. Umunhum- Work with members of Congress and State and local agency leaders to develop and implement a strategy to encourage the Army Corps of Engineers to begin the clean up of the former Almaden Air Force Station at Mt. Umunhum in the Sierra Azul Open Space Preserve which was named by Congress as a "Formerly Used Defense Site." Other Projects and Activities l. Continually review and, working with legal counsel, analyze legislation, determine recommended District positions on bills, and take appropriate action, if any, on bills. 2. Work with legislators, legislative committees, state and federal administrators, other agencies, private organizations, and interested citizens to provide information and to lobby regarding state legislation and specific local issues. 3. Support federal, state, or local legislation that will benefit the District. 4. Provide support and services for specific District projects requiring legislative support, such as grant applications and regional and state awards. Obtain letters of support for grant applications, such as Habitat Conservation Fund and Wildlife Conservation Board grants. Page 26 5. Plan and conduct V.LP. tours of District reserves featuring coastside planning P g p g I presentations, and invite elected officials and representatives of sister agencies. 6. Maintain contact, and exchange information with other organizations and agencies. g g g Cooperate on special projects with organizations such as the regional Bay Area Open Space Council, and participate in special events, such as conferences and seminars, to keep District staff and the Board informed of current issues. 7. Continue to provide staff support to the Legislative, Finance, and Public Affairs Committee, and work as needed to develop District positions on and involvement in statewide open space issues. 8. Provide a District presence in key legislative activities, meetings, and conferences in Sacramento, directly and/or with the District's legislative advocate. i Page 27 2004-2005 Community Programs Objective �I To engage and involve a diverse range of community members and District staff in meeting the community needs of enjoying and understanding open space, and supporting District staff in achieving the District's objectives by providing high quality, ecologically sensitive public programs that involve community members as volunteers, inspire stewardship of open space, and support the acquisition, reservation, and restoration objectives of the District. pp q p J Key Projects 1. Community Programs Vision—Complete an internal 5-year Community Programs Plan, which will direct current and future community programs in support of the overall objectives of the District. With input from staff, Board, volunteers/docents, and community members, the plan will build upon the established vision and goals, with the development of key objectives, strategies, standards, and action steps that appropriately support, and strengthen Community Programs in achieving the District's Mission. 2. Docent/Volunteer Program Development—Recruit and train new Trail Patrol, Outdoor Education Leaders, Nature Center Hosts, and Outdoor Activity Docents, maintaining the quality interpretive, resource management, and community outreach efforts of Community Programs. Continue enrichment opportunities that expand the depth and breadth of interpretive knowledge of docents, allowing for higher quality visitor experiences, and a richer more rewarding docent program. 3. Volunteer Handbook—Complete the writing and printing of the Volunteer Handbook. Refine the volunteer involvement administrative system, distribute the new handbook, and coordinate the implementation of the administrative system with the distribution of the handbook. 4. Interpretive Program Development—Develop written resources for self guided interpretation of District preserves that enhance understanding of the District, engages visitors to become stewards of the environment and open space, and provides ecologically sensitive education about the local natural communities. Other Projects and Activities 1. Revise the "Become Involved in Your Open Space"volunteer brochure. 2. Provide volunteer support for resource management projects b working with staff to pp g P J Y g schedule, conduct, and evaluate a sustainable number of resource management protects. Identify and recruit individuals and/or groups that can become involved with the District as new Preserve Partners volunteers. Page 28 i 3. Research additional resources and opportunities for developing Outdoor Education Leaders for the Spaces and Species program. 4. Recruit and train docents and volunteers, and provide public information about volunteer programs, projects, and events through regular newsletters. 5. Conduct the annual Volunteer REcognition Event, and other recognition activities for docents and volunteers that demonstrate the District's appreciation for the efforts of its volunteers. 6. Coordinate monthly volunteer service projects and special group volunteer projects. Conduct"Earth Day" and California Trail Day events that provide appropriate ways for the community to be involved in preserve projects or outdoor activities that celebrate the environment and our natural resources during the period of time prior to and shortly after "Earth Day." 7. Conduct a broad range of public interpretive outdoor activities on open space preserves, encouraging docents to conduct programs at less-utilized preserves. 8. Continue the established evaluation process for Outdoor Activity Docents and Trail Patrol volunteers. Evaluation provides opportunities to raise quality of visitor experiences, identifies needed areas of additional training or enrichment, ensures compliance with all policies,procedures,regulations, and laws, and allows for more effective management and development of the docent and volunteer programs. 9. Coordinate volunteer(s) to maintain the artifacts and furnishings in the historic Grant Cabin. 10. Maintain and operate the David C. Daniels Nature Center and continue to implement the District's Spaces and Species program. 11. Provide effective communication between Community Programs staff and field staff involved with Community Programs. 12. Arrange, publicize, reserve spaces for, and work with field staff to support the Fremont Older House and Garden Tours (Spring 2004), Outdoor Activities, and Family Outdoor Discovery(Year Round)programs. 13. Conduct the Annual "Community Open Space Celebration" incorporating some of the Spaces and Species objectives, engaging participants with fun and educational activities (i.e., scavenger hunt), and reaching to a broad based public audience. 14. Research and collaborate with operations to assess the feasibility of providing outreach and interpretation by interested District rangers. Page 29 ADMINISTRATION DEPARTMENT Programs A. Administration B. Human Resources C. Legal Services To Implement the BASIC POLICY OBJECTIVE: Administers the affairs of the District on behalf of the public so as to maximize accomplishment of the goals and objectives of the District within existing financial, legal and other constraints. General Program Emphasis for 2004-2005 Continue to support the District-wide efforts for improving supervisory, leadership, and communication skills among all staff, including opportunities for employee input, in order to enhance employee morale and the District's work environment. Foster staff participation in carrying out the District's short and long-term goals and objectives. Maintain the District's viability as an open space acquisition and management agency. Work toward potential expansion of the District's boundaries to include coastal lands in San Mateo County. Staff Resources (Regular, full-time positions unless otherwise indicated) General Manager Assistant General Manager General Counsel (80%time) Controller(25%time) Administration/Human Resources Manager(vacant) Attorney Management Analyst—Human Resources Ma nagement ement Analyst—Administration g Y Senior Administrative Assistant Senior Accounting Specialist Administrative Assistant Receptionist Network Specialist(70%time) Accounting Clerk(80%time) Page 32 2004-2005 Administration Program Objective To provide overall coordination, direction, and administrative foundation for all District activities so as to maximize the accomplishment of the Board's policies and directives,to implement the Action Plan, and to maintain the District's viability as an open space acquisition and management agency. Key Projects 1. Coastal Protection Program— Coordinate the efforts of the Board, consultants, and staff to work toward completion of the program of protecting the coastal lands in San Mateo County. Work with all departments to examine the timing of the coastal annexation, and assess the related impacts on staffing and resources. 2. State Budget Process—Closely monitor the State budget process for any impact on the District and work with other appropriate agencies and our legislative advocate to minimize, to the extent possible, the budget impact. Make recommendations to the Board in response to any anticipated revenue impacts as a result of the state budget deficit, including possible District budget reductions. 3. District Funding—Continue to provide multi-year information/scenarios on District's long-term finances, including bonded indebtedness and cash flow, and to address the need to rely on the availability of grant funds for major development projects. Pursue alternate sources of secure additional funding to meet acquisition and open space management needs. 4. Elections—Work with Santa Clara, and San Mateo Counties on the election process for Wards 3, 4, and 7 for November 2004. 5. New Accounting Software—Complete implementation of the new accounting software program, including training of Department Managers and analysts for use of new system. 6. Risk Management—Complete pro-active risk reduction steps in conformance with the California Joint Powers Insurance Authority(CAJPIA)best practices recommendations. Work with the CAJPIA on claims processing and monitoring and analyzing losses. Other Projects and Activities l. Continue to foster a management team approach for overall management of the District's activities. 2. Provide financial management and accounting services, including investment of temporarily idle funds, compliance with new Government Accounting Standards. Assure Page 33 i i compliance with Purchasing Policies through review of all purchases and ongoing education of staff. 3. Perform administrative and legal obligations as required by State law. 4. Oversee coordination of equipment/infrastructure needs at the main office. 5. Update Action Plan; coordinate program evaluations for Action Plan progress. 6. Prepare, monitor, and revise annual budget, as necessary. Coordinate Administration and Budget Committee meetings. 7. Coordinate preparation and distribution of all materials for the Board's regular and special meetings. 8. Involve the Board of Directors in the planning of annual special Board meeting(s)to be held as part of Board's Good Neighbor Policy. 9. Administer and update various risk management components, including training and other proactive processes in conjunction with the CAJPIA. 10. Continue upgrades of the District's network computer system as needed to increase efficiency and reliability; provide day-to-day technical support to both field offices; and continue to assess system, develop resources, and manage technological change and improvements. Provide ongoing computer training to staff at all three offices. 11. Work with other departments to implement and fully utilize database elements that contain information that is shared by multiple departments per consultant recommendations. 12. Maintain Board and staff policy and procedure manuals. 13. Continue to use recycled products, whenever feasible, in accordance with the purchasing policy. 14. Provide for ongoing web support. 15. Continue records management activities (permanent storage, record retention and/or destruction) as required b law and designated b the District's Record's Management q Y ?m Y g Plan. Maintain the records management database. Page 34 2004-2005 Human Resources Program Objective To provide coordination and direction for human resources activities so as to enhance the overall quality and effectiveness of the District's work environment for all employees of the District. Key Projects 1. Workplace Enhancement Plan—Continue to coordinate, monitor, and support the Workplace Enhancement Plan activities. The Plan consists of methods for improving communication among all employees and management staff; increasing employee input; enhancing management, supervisory, leadership, and communication skills; and establishing a greater emphasis on people management versus task management. 2. Personnel Policies and Procedures Manual—Complete the re-write of the Personnel Policies and Procedures Manual for Board approval, including hiring procedures and exempt status policies. Continue facilitation of an employee input process with employees from each department. Write or revise Administrative Policies and Procedures as needed, including employee input as part of the process. 3. Performance Standards—Review and assess the newly implemented supervisory and performance standards. Assist all departments with timely and equitable evaluations. 4. Labor Negotiations —Prepare for and negotiate a new contract with SEW Local 715. 5. Health Insurance Analysis - Select, hire and work with consultant on analysis of health insurance and retiree medical costs and benefit comparisons. Conduct employee information meetings and surveys for staff regarding the report from the consultants. Other Projects and Activities 1. Plan and conduct recruitment processes for all position vacancies in order to fill vacant positions as soon as possible. Ensure consistency in hiring procedures. Provide a comprehensive new employee orientation for all new employees. 2. Administer compensation and benefit programs for all employees. Page 35 i I 3. Provide human resources support and employee or labor relations services to all departments. Maintain positive and productive working relationships with SEIU Local 715 and non-represented employees. 4. Assess training needs, identify training resources, and schedule in-house training programs as needed to develop and improve leadership, management, supervisory, communications skills, and risk management skills. 5. Coordinate, plan, and organize the annual staff recognition event on behalf of the Board. Oversee the staff activities ("Fun") committee. Coordinate and plan other staff events as needed. 6. Promote and oversee the District's safety program. 7. Continue expanded utilization of the new HRIS database system with applicable payroll functions to eliminate duplicate processes. I I i I i Page 36 2004-2005 Legal Services Program Objective To provide timely legal services to the Board and to all District Departments; to advise and assist the Board and staff in developing and implementing District policies, regulations, and ordinances, and in accomplishing District projects in accordance with law. Key Projects 1. Real Property - Provide legal advice concerning District real property matters, including acquisition, disposition, management, title and encroachment issues, easement issues, leases, licenses, and permits to enter District land. Anticipated major projects include: • Litigation - Half Moon Bay Coastside Foundation v. MROSD (challenge to adequacy of EIR for Coastal Protection Program); file quiet title action to obtain title to Dennis Martin Road to address use and management issues (Thornewood Open Space Preserve). • Encroachment and Property Rights Claims -Assist Real Property Department in resolving encroachments at Bear Creek Redwoods Open Space Preserve, Montebello Open Space Preserve, and at Pulgas Ridge Open Space Preserve; assist in resolution of access easement claims at Coal Creek Open Space Preserve, Bear Creek Open Space Preserve and Sierra Azul Open Space Preserve; assist in preparation of new lease for Picchetti Winery. Continue working with the Real Property and Operations Departments on a procedural manual for handling encroachments, and identifying and resolving property rights issues on District land. • Acquisition —Assist Real Property Department in connection with potential District acquisition of Guadalupe Land Company property as a corporate asset(Sierra Azul Open Space Preserve); assist in transactional documents to accomplish easement exchanges (Montebello Open Space Preserve and Windy Hill Open Space Preserve); assist in preparation of an additional communications lease at an existing site (Pulgas Open Space Preserve). • Other Projects - Continue working with Real Property and Planning Departments to pursue global solutions to streamline the acquisition and planning processes, including a Memorandum of Agreement with Santa Clara County to identify acquisitions that are exempt from the requirements of the Subdivision Map Act, and Memorandum of Agreement with San Mateo and Santa Clara Counties clarifying the consistency of acquisitions with County planning requirements. • Permits - Continue working with Real Property and Planning Departments to develop a permit fee schedule to recoup costs for issuance of permits to enter or use District land and for other District services and staff time. Page 37 2. Risk Management—Provide advice and monitor current claims and litigation against the District; represent the District's interests in insurance and CJPIA coverage matters; provide oversight of matters handled by outside counsel. 3. Human Resources - Assist in carrying out labor relations functions; provide legal advice on personnel matters. Anticipated major projects: Continue to advise on update of District's Personnel Policies and Procedures Manual; continue to assist in implementing the legal aspects of the Workplace Enhancement Plan. 4. Coastal Protection Program - Anticipated major projects: Continue to provide advice concerning legal requirements applicable to the Coastal Protection Program, primarily in the LAFCo process; draft and review related project documents; preparation of documents for administrative proceedings; drafting of documents such as cooperative agreements with public agencies, and assistance in litigation. 5. Operations - Advise on the update of the Field Operations Manual; continue to assist in the development of Cooperation Agreements for provision of law enforcement and emergency services with sister agencies. 6. Planning - Advise on the Navy remediation project at Site 25 (Ravenswood Open Space Preserve); provide advice concerning resolution of sedimentation issues at El Corte de Madera Creek Open Space Preserve; provide advice concerning resolution of mercury remediation issues at the Rancho de Guadalupe property(Sierra Azul Open Space Preserve). Other Projects and Activities 1. Provide legal research concerning historic parcels and chains of title to assist in resolving real property issues and in support of Planning and Real Property projects. 2. Provide advice concerning legal requirements applicable to the District such as the Brown Act, conflict of interest laws, election law, and the California Environmental Quality Act. 3. Assist Departments in bidding processes and contract administration for public works and pro fessional fessional services contracts. 4. Prepare and review District legal documents such as contracts, easements, leases, permits, regulations, and ordinances. 5. Represent the District's legal interests in matters involving other government agencies. 6. Advise the District on court rulings and legislation affecting the District and assist in drafting and pursuing legislation proposed by the District. Page 38 i Redline Version Duties and Responsibilities Administration and Budget Committee i Composition—Board Treasurer and two other Board members, normally appointed at the first meeting in January. Appointed annually. Budget Responsibility 1. Review, on behalf of Board, proposed budget prepared by staff for forthcoming fiscal year. 2. Review any special charges for the Administration and Budget Committee adopted by the Board. 3. Select committee member at initial budget meeting to serve as chairperson for the committee and a committee member to write the Administration and Budget Committee report. 4. Select meeting times/dates for Administration and Budget Committee meetings to review proposed budget materials. 5. Review Committee's expectations and input regarding particular budget data,topics of special interest, format and presentation and/or the other items of particular interest to committee members. Get Board sanction to have staff prepare special materials or studies. 6. Establish a salary review schedule for the General Manager, General Counsel, and Controller. Recommend to Board what Board appointee salary survey data and other information is required of General Manager, General Counsel, and Controller. 7. Review Board changes to the preliminary Action Plans for the upcoming year and the proposed budgets, including line item budgets, for the coming fiscal year for: Real Property Department • Planning Department • Operations Department • Public Affairs Department • Administration Department I Pagel y� i 8. Real Property—Property Management Program Review three years of data(actual income—actual expenses; current fiscal year's budgeted income—projected income—budgeted expenses—projected expenses; and forthcoming fiscal year's proposed income and proposed budget expenses). 9. Operations Department a. Review proposed five-year major capital equipment budget. b. Review five-year staffing plan. C. Review Resource Management Program 10. Planning Department a. Review capital improvement budget and conformity with guidelines. b. Review Work Program conformity with budget. C. Review 5 year Capital Improvement Program. d. Review 5-year staff facilities projections. 11. Review Controller's Report a. Review projected percentage change in property tax revenue that District's Controller computes on basis of data from county assessors' offices. b. Look at long-term cash flow projections and potential borrowing if warranted. 12. Review conformity of overall budget with guidelines and other related budget policies. 13. Review salary and ffinge,benefit data for District's non-represented employees. 14. Prepare Administration and Budget Committee report for distribution to the Board with the proposed budget. Present Administration and Budget Committee report to Board of Directors in conjunction with staff's presentation on the proposed budget. 15. After books are closed for the prior fiscal year, review actual versus projected expenditures. 16. Perform a mid-year budget review including a review of the Controller's mid-year report. Adopted by the Board of Directors March 27, 1991 Revised February 4, 1999 Revised February 2, 2000 Revised March 11, 2002 Revised March 24, 2004 Page2 r I Duties and Responsibilities Administration and Budeet Committee Composition—Board Treasurer and two other Board members, normally appointed at the first meeting in January. Appointed annually. Budget Responsibility 1. Review, on behalf of Board, proposed budget prepared by staff for forthcoming fiscal year. 2. Review any special charges for the Administration and Budget Committee adopted by the Board. 3. Select committee member at initial budget meeting to serve as chairperson for the committee and a committee member to write the Administration and Budget Committee report. i 4. Select meeting times/dates for Administration and Budget Committee meetings to review i proposed budget materials. 5. Review Committee's expectations and input regarding particular budget data,topics of special interest, format and presentation and/or the other items of particular interest to committee members. Get Board sanction to have staff prepare special materials or studies. 6. Establish a salary review schedule for the General Manager, General Counsel, and Controller. Recommend to Board what Board appointee salary survey data and other information is required of General Manager, General Counsel, and Controller. 7. Review Board changes to the preliminary Action Plans for the upcoming year and the proposed budgets, including line item budgets, for the coming fiscal year for: • Real Property Department P la • Planning Department • Operations Department • Public Affairs Department • Administration Department Pagel 8. Real Property—Property Management Program Review three years of data(actual income—actual expenses; current fiscal year's budgeted income—projected income—budgeted expenses—projected expenses; and forthcoming fiscal year's proposed income and proposed budget expenses). 9. Operations Department a. Review proposed five-year major capital equipment budget. b. Review five-year staffing plan. C. Review Resource Management Program 10. Planning Department a. Review capital improvement budget and conformity with guidelines. b. Review Work Program conformity with budget. C. Review 5 year Capital Improvement Program. d. Review 5-year staff facilities projections. 11. Review Controller's Report a. Review projected percentage change in property tax revenue that District's Controller computes on basis of data from county assessors' offices. b. Look at long-term cash flow projections and potential borrowing if warranted. 12. Review conformity of overall budget with guidelines and other related budget policies. 13. Review salary and fringe benefit data for District's non-represented employees. 14. Prepare Administration and Budget Committee report for distribution to the Board with the proposed budget. Present Administration and Budget Committee report to Board of Directors in conjunction with staff s presentation on the proposed budget. 15. After books are closed for the prior fiscal year, review actual versus projected expenditures. 16. Perform a mid-year budget review including a review of the Controllers mid-year report. Adopted by the Board of Directors March 27, 1991 Revised February 4, 1999 Revised February 2, 2000 Revised March 11, 2002 Revised March 24, 2004 Paget I Regional Open 'ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-04-42 Meeting 04-08 March 24, 2004 AGENDA ITEM 2a AGENDA ITEM Approval of Fiscal Year 2004-2005 Budget Recommendations ADMINISTRATION AND BUDGET COMMITTEE RECOMMENDATION Approve the proposed fiscal year 2004-2005 budget as presented in Agenda Item I b (Report R-04-4 1), and adopt the Administration and Budget Committee recommendations contained in this report. DISCUSSION The charge of the Administration and Budget Committee (the "Committee") is to review the proposed budget to determine whether it reflects a realistic view of projected income and the planned work program (department Action Plans) for the coming fiscal year. In addition, the Committee was charged to review and revise, if necessary,the staff facilities growth guideline as recommended in the report for fiscal year 2003-2004 (see Report R-03-33). The Committee met four times with the General Manager, various department managers and staff to review the proposed budget by department. The review included consideration of the previous year's budgets, expenditures and projections,the proposed Action Plan for 2004-2005, the Capital Improvement Plan, and Operation's Five Year Equipment Schedule. The Committee reviewed its "Duties and Responsibilities"and recommends updating various titles and adding two review responsibilities: review of the Resource Management Program and the Five Year Staff Facilities Projections. The Committee also heard a report from the General Manager on potential state budget cuts, a report from the General Counsel on proposed legal expenses, a report from the Planning Manager on the Coastside Protection Program and related expenditures, and reviewed the operating growth guideline, noting that the proposed 2004-2005 budget of 6.4% was within the 7% guideline. Resource Managemen The Committee requested and reviewed the activities and proposed expenditures for the District's resource management program. In the 2004-2005 budget, resource management related expenditures are over$3 million, approximately 34% of the District's proposed operating expenses, including staff time, capital improvement and planning projects as well as $38,500 for fuel management activities. In addition, the budget proposal includes two new field positions for a Maintenance and Resource Supervisor. Each Maintenance and Resource Supervisor position would spend at least half time on resource management projects and enhance the District's capacity to grow the resource management program. Staff Facilities Growth Guideline The Committee reviewed the previous five-year and ten-year averages for Staff Facilities improvements, ($315,796 for the previous five years and $231,357 for the previous ten years) and also reviewed 330 Distel Circle # Los Altos, CA 94022-1404 * Phone: 650-691-1200 Fax:650-691-0485 * E-mail: mrosd@openspace.org * web site:www.openspace.org Board of Directors:Pete Siemens,Mary C. Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hasse",Kenneth C.Nitz - General Manager:L.Craig Britton R-04-42 Page 2 estimated staff facility g Y g needs through fiscal year 2009-2010. During this review, the Committee noted that the current guideline of$150 000 averaged over five ears does not realistically reflect current g � g Y Y facility construction costs and the facility needs of the District; therefore, the Committee recommends that the guideline be revised and tied to the annual operating budget of the District. Specifically,the Committee recommends that the facilities growth guideline limit the ten-year average of the Staff Facilities budget to 3.5% of the District's annual operating budget for that fiscal year (3.5%of the 2004- 2005 operating budget of$8,812,696 is $308,759). The ten-year average of Staff Facilities expenditures including the 2004-2005 facilities budget equals $231,357 and falls within the revised Staff Facilities guideline. Total Budget Highlights The proposed budget for fiscal year 2004-2005 totals $34,031,606, including $8,821,696 for operating expenses, $2,714,264 for capital projects, $108,590 for property management, $15,000,000 for land purchases, $6,890,926 for debt service, $101,565 for special projects and $394,565 for the Coastside Protection Program. The budget includes a three-point salary adjustment for all General Manager appointed staff but does not include salary adjustments for Board appointed staff. The budget proposes two new staff positions for Maintenance and Resource Supervisors, budgeted for only 6 months. This budget represents a 6.4% increase in operating expenditures over the fiscal year 2003-2004. The Committee was pleased with the District's staff position proposal, as it will continue to strengthen the District's commitment to resource management. Capital Improvement Budget The Committee reviewed and is satisfied with this year's proposed $3,108,829 Planning Projects and Capital Improvement Program budget, which includes $319,850 for Planning Projects, $1,474,076 for Public Access Improvements, $895,338 for improvements in Staff Facilities (including monies for the completion of the new shop facility at the Foothills Field Office), $394,565 for the Coastside Protection Program, and $25,000 for Unanticipated Capital Improvements. Operating Budget Growth Guidelines In September 1994 the Board approved a target average 6% growth guideline for the District operating expenses. The Committee has reviewed the growth guideline almost annually since 1994, and did an extensive review in 2002. As a result of that review, the Board approved a new guideline, which provides for an average growth of 7% in operating expenses annually. Operating expenses include salaries and benefits, services and supplies, and fixed assets associated with the administration of the District's five departments. Expenditures for land acquisition, debt service, property management, special projects such as the District book, the Coastside Protection Program, and capital improvements (including Planning Projects) are considered outside the operating expenses definition. District Staff recommends a 6.4% growth in the operating budget for fiscal year 2004-2005. The Committee reviewed the proposed budget in relation to the growth guideline and is satisfied that the budget is appropriate for this year and is balanced with solid projections of tax revenue. Controller's Report Controller Mike Foster met with the Committee and presented a financial review of the following: (1)the fiscal year 2003-2004 projected expenses; (2)the fiscal year 2003-2004 tax revenues; (3) the 2003-2004 tax revenue vs. budget; (4) the 2004-2005 tax revenue estimates, as well as all other estimated income; and (5) cash flow projections over the next ten years. He also presented information on the debt service R-04-42 Page 3 projections, reflecting the mid-year savings of$620,000 resulting from the refinanced Districts notes of existing debt at a lower interest rate. State Budget Deficit The current state budget deficit is a substantial concern; however, the Committee believes that the proposed budget is appropriate given current District mandates and priorities and the uncertainty by which the state budget crisis will be handled at this time. The State's Legislative Analyst's Office reports that the Governor is considering a proposal to shift $1.34 billion in property tax revenue from local governments, of which $105 million would come from Special Districts. To combat the Governor's proposal, the California League of Cities is working on an initiative to go before the voters in November that would protect local governments, preventing the State from shifting property tax revenue. The Committee is not currently recommending any budget reductions; however, it stands ready, willing and able to work with staff in the event of a"catastrophic" loss of District property tax income. RECOMMENDATIONS The Administration and Budget Committee recommends that the Board: l. Approve the proposed fiscal year 2004-2005 budget including salary and benefit increases. 2. Approve the hiring of two additional Maintenance and Resource Supervisors. 3. Adopt the revised Staff Facilities guideline. 4. Adopt the revised "Duties and Responsibilities—Administration and Budget Committee". 5. Direct the ad hoc Board Appointee Evaluation Committee to evaluate and review salary for the General Manager, Controller, and Legal Counsel after the state budget is adopted. 6. Direct the Committee to review the fiscal year 2003-2004 actual versus projected expenditures after completion of the audit. Midway through the fiscal year, review the fiscal year 2004- 2005 Budget and expenditure status, and meet with the Controller for a review of the District's financial status. 7. Direct the Committee to review the consultant report on health and retiree benefits that will be undertaken during this fiscal year. Prepared by: Jed Cyr, Chair-Administration and Budget Committee (Directors Cyr,Nitz, and Hassett) L. Craig Britton, General Manager Sally Thielfoldt, Assistant General Manager Michelle Jesperson, Management Analyst Contact person: Jed Cyr, Chair-Administration and Budget Committee I Regional Open 1 ice R-04-41 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-08 March 24, 2004 AGENDA ITEM 2b AGENDA ITEM Adoption of Budget for fiscal Year 2004-2005 GENERAL MANAGER'S RECOMMENDATIONS 1. Approve a three-point salary adjustment for the represented, office, supervisory, and management staff. 2. Approve the addition of the Maintenance and Resource Supervisor to the Classification and Compensation Plan and the hiring of two new positions in this job classification. 3. Adopt the attached Resolution approving the budget for fiscal year 2004-2005 and the amendment to the Classification and Compensation Plan reflecting the three-point salary adjustments. DISCUSSION The proposed budget for 2004-2005 fiscal year was presented for your initial review at the March 10, 2004 meeting (see Report R-04-33). The budget is presented again for your final consideration and approval (see Exhibit A). n in Report R-04-33 the Administration and Budget Committee met on March 15 2004 As noted , P g to complete its final meeting on the budget. There are no proposed changes to the budget presented in the initial budget report as a result of that meeting. The $34,031,606 budget breaks down as follows: Land Purchases $15,000,000 Debt Service $6,890,926 Operating Expenses $8,821,696 Property Management $108,590 Public Access Improvements $1,818,926 Staff Facilities $895,338 Other Special Projects $101,565 Coastside Protection $394,565 A summary of each Department's budget is included in Exhibit B, Fiscal Year 2004-2005 Proposed Budget, By Department. In 2003, the Board approved the three-point salary adjustment for represented employees as part of the 2003 to 2005 Memorandum of Understanding (see Report R-03-49). Board approval of this budget and the Position Classification and Compensation Plan would approve a three-point • A 22-14 4 • Phone:650-691-1200 1 Circle L Altos, C 940 0 33(. Diste C r�ti Los , Fax:650 691 0485 # E-mail: norosdQoPens ac .or� Web site:www.openspace.org ace.o rKd—EE r Ho,ird cat C7ir(,(tars fete Siemens,Mar C. Davey,Jed Cyr, Deane Little,Nonette Hanko,Larry Hassett,Kenneth C. Nitz • General Manager:L.Craig ' Y Y Y Britton R-04-41 Page 2 salary increase for all General Manager appointed staff: This budget does not include salary increases for Board appointed staff. The revised Position Classification and Compensation Plan is included in this report as Exhibit C. At the March 15, 2004 meeting of the Administration and Budget Committee, staff presented a projection of Staff Facility improvements through fiscal year 2009-2010 and recommended adjusting the guidelines to a higher amount, averaged over a ten-year period, so that it is a better reflection of current construction costs and District's facilities needs. Staff and Directors agreed on a revised Staff Facilities guideline whereby staff facilities costs averaged over a ten-year period, should not exceed 3.5% of the operating expenses for that fiscal year. The proposal for a revised guideline is included in the Administration and Budget Committee's report. Staff also presented a summary of the District's resource management program, outlining staff time and activities in both the Operations and Planning departments. The 2004-2005 budget proposes over$3 million for the District's resource management program including staff time, capital improvement and planning projects as well as $38,500 for fuel management activities. In addition, the budget proposal includes two new field positions for a Maintenance and Resource Supervisor. Each Maintenance and Resource Supervisor position would spend at least half time on resource management projects and enhance the District's capacity to grow the resource management program. The new positions would also allow supervisors to spend more time in the field and reduce the span of control of the current Maintenance and Construction Supervisors. Over the last few years the Maintenance and Construction Supervisors have taken on additional resource management work in response to the Board's direction. In the long term, these new positions would allow the District to expand the resource management program and accomplish more of the District's resource management goals. The Committee supported the addition of these new staff positions and further requested to review the Districts resource management Pro i future 's budgets. program n Yearg Prepared by: Michelle Jesperson, Management Analyst Contact person: L. Craig Britton, General Manager RESOLUTION NO. 04- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING BUDGET FOR FISCAL YEAR 2004-2005 The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section One. The budget for the Midpeninsula Regional Open Space District for the fiscal year 2004-2005 is adopted as set forth in Exhibit A. Section Two. Upon approval of the Board of Directors, an adjustment to the New Land Purchases budget category shall be made to reflect any difference between actual revenue and budgeted revenue as appropriate to fund District operations. Section Three. Amend the Position Classification and Compensation Plan as set forth in Exhibit B. Section Four. Monies are hereby appropriated in accordance with said budget. I i i EXHIBIT A i Midpeninsula Regional Open Space District Budget for Fiscal Year 2004-2005 I. Revenues A. Tax Revenues $19,258,000 B. Grant Income 4,037,000 C. Interest Income 765,000 D. Property Management-Rents 783,000 E. Other Income 200,000 TOTAL REVENUES $25,043,000 II. Increase in Reserves ($8,988,606) III. Expenditures A. Debt Service 1. Interest $4,395,677 2. Principal 2,495,249 Debt Service Subtotal $6,890,926 B. Salaries L General Manager Appointees $4,930,224 2. General Manager 144,100 3. Legal Counsel(80%time) 106,940 4. Controller 16,500 Salaries Subtotal $5,197,764 C. Benefits $1,395,358 D. Director's Fees $23 000 Salaries and Benefits Subtotal $6,616,122 E. Services and Supplies 1. Legal Services $118,000 2. Regular Outside Services 116,703 3. Contract Services 888,645 4. Election Expense 50,000 5. Library and Subscriptions 9,915 6. Management Agreements 50,000 7. Rents and Leases 92,826 8. Utilities 127,860 9. Postage 82,432 10. Printing and Duplicating 32,250 i E. Services and Supplies(cont'd.) 11. Insurance 88,558 12. Advertising 8,550 13. Maps and Aerials 14,800 14. Private Vehicle Expense 13,000 15. District Vehicle Expense 175,692 16. Business Meeting Expense 16,550 17. Personnel Development 104,335 18. Maintenance/Repair of Equipment 22,900 19. Computer Expenses 37,520 20. Office Supplies/Small Equipment 25,250 21. Field Supplies/Small Equipment 124,743 22. Outside Maintenance Services 315,250 23. Permits,Fees,Taxes 21,150 24. Miscellaneous 600 25. Communications—Publications 129,050 26. Communications—Special Projects 17,050 27. Volunteer Program 34,515 Services and Supplies Subtotal $2,718,144 F. Fixed Assets 1. New Land Purchases $15,000,000 2. Land Acquisition Support Costs— 209,000 Appraisals,Title, Legal, Engineering 3. Structures and Improvements 2,394,414 4. Field/Office Equipment 39,000 5. Vehicles 164,000 Fixed Assets Subtotal $17,806,414 TOTAL OF ALL EXPENDITURES534.031.606 Exhibit A Page 2 Fiscal Yea, 2004-2005 Proposed Budget By Department Exhibit B 2003-2004 2003-2004 2004-2005 Adopted Budget Projected Expenses Proposed Budget Real Property Salaries and Benefits 436,660 429,840 458,210 Services and Supplies 133,900 84,111 103,575 Fixed Assets 150,000 129,000 149,000 Property Management 127,750 107,850 108,590 Land and Debt 21,627,869 15,346,562 21,890,926 Special Project 0 0 60,000 Total, All Expenses 22,476,179 16,097,363 22,770,301 Administration Salaries and Benefits 1,165,340 1,138,259 1,152,256 Services and Supplies 378,150 333,969 392,413 Fixed Assets 0 0 6,500 Total, All Expenses 1,543,490 1,472,228 1,551,169 Operations Salaries and Benefits 3,339,142 3,319,413 3,600,699 Services and Supplies 936,710 923,360 972,124 Fixed Assets 175,500 175,500 189,000 i Total, All Expenses 4,451,352 4,418,273 4,761,823 Planning Salaries and Benefits 729,783 728,286 864,944 Services and Supplies 54,859 57,707 61,000 Fixed Assets 0 0 7,500 Coastside Protection 583,454 570,371 394,565 Planning Projects 136,500 69,400 319,850 Public Facilities/FEMA 922,560 799,436 1,499,076 Staff Facilities 947,160 246,011 895,338 4 Total,All Expenses 3,374,316 2,471,211 4042,273 Public Affairs Salaries and Benefits 471,059 471,315 540,013 Services and Supplies 317,700 251,411 324,462 Fixed Assets 0 0 0 Coastside Protection 0 0 0 Special Projects 67,000 19,000 41,565 Total, All Expenses 855,759 741,726 906,040 Totals, All Departments 32,701,096125,200,8011 34,031,606 � MidpeDiOsu[@ Regional Open Space District Position Classification and Compensation Plan v� ! EfecUvmO4/O1/2OO4 � Classification � Interpretive Aide 237 '262. $17211 - $22.072 $2.983 - $3.828 $35.790 - $45,910 Receptionist/AdministrativeC|erk 237 '262� m7�11 ��� ��� ~ ��� �� - �A10 � � - � . . . . � Farm Maintenance Worker 251 ' 276 $19.784 - $25371 s3,429 - $4.308 $41.150 ~ $52,772 Open Space Technician 251 ' 276. s10.784 - $25.371 s3.429 - $4.398 *41.150 - $52.772 Administrative Assistant 252 '277. *19.981 - $25.825 $3.463 . $4.442 $41.561 - $53.300 Accounting Clerk 260 '285. $21.637 - $27.748 $3.750 . $4.810 $45.005 - $57.716 � Lead Open Space Technician 261 'JOO. $21.853 - $28.028 $3.788 - *4.858 $45.455 ~ $58.294 Planning Technician 262 '287. $22.072 - $28.306 $3.826 ~ $4.906 $45.910 ~ s58.876 Ranger 262 -287. $22.072 - $28.306 %3.826 . $4.906 %45.910 . $58.876 � Senior Administrative Assistant 262 - 287. $22.072 - $28.306 $3.826 - $4.908 $45.010 . s58.876 � � Network Specialist 285 - 290. $22.741 - $20.164 $3.942 - $5.055 $47.301 . $00.061 Docent PmQrmmnCoordinator 287 ' 2Q2 �23 1Q8 �2Q75D �4O21 �� 157 *48%5� �81 88U � � � - � . ~ . . ~ . � Volunteer Coordinator 267 ' 292. $23.198 - $29.750 $4.021 ~ $5.157 $48.252 - $61.880 � Equipment Mechanic Operator 270 '295. $23.901 - 830.651 $4.143 - $5.313 $40.714 ~ $63.754 � Senior Accounting Specialist 270 '295. $23.901 - *30.651 *4.143 ~ $5,313 *49.714 ~ $63.754 � � Open Space Planner| 272 ' 297. $24.381 - $31.267 $4.226 - $5.420 350.713 . $05.035 Public Affairs Specialist 272 - 297. $24.881 - *31287 84.238 ~ s5.420 $50.713 ~ $65.035 � � � Real Property Specialist 272 - 297. *24.381 - $31.267 *4.228 ~ $5.420 $50.713 . $85.035 � MeinL.Construction& Resource Supv 277 ' 302. $25.625 - o32.884 $4.442 . $5.696 *53.300 ~ $68.357 � Supervising Ranger 277 - 302. $25.625 - $32.864 *4.442 - $5.696 $53.300 ~ $68.357 � Community Programs Supervisor 287 - 312. $28.300 - s36.311 $4.906 . $6.294 $58.878 ~ *75.527 Land Protection Specialist 287 - 312. $28.306 - $36.311 $4.906 ~ $6.294 $58.870 - $75.527 � i Open Space Planner|| 287 ' 312. s28.306 - $38.311 $4.006 - s6.294 $58.876 - $75.527 Resource Management Specialist 287 ' 312. $28.308 - $36.311 $4.908 - $8.294 $58.876 - $75.527 Support Services Supervisor 287 ' 312. $28.306 - s36.311 $4.906 ~ $8.294 s58.878 ~ $75.527 Management Analyst 291 - 318. $29455 ' $37.790 o5.108 ~ *6.550 $61.287 ~ $78.803 Area Superintendent 297 - 322. $31.267 - s40.120 $5.420 ~ $6.954 $65.036 - $83.450 Senior Acquisition Planner 297 ' 322. $31.267 - $40.120 $5.420 ~ $6.954 $65.038 ~ *83.450 � Senior Planner 297 ' 322. $31267 - s40.120 *5.420 ~ $6,954 $65.036 ~ $83.450 | � Attomey 302 ' 327. $32.884 - $43.172 $5.896 . $7.310 $68,357 . $87,718 � Public Affairs Manager 307 ' 332. $84.545 - $44.329 s5.988 ~ $7.684 $71.853 ~ $92.204 | Administration/Human Resources Manager 317 ' 342. $38.168 - o48.970 $6.618 . s8.490 $79.390 - s101.876 � Operations Manager 317 - 342. $38.188 - $48.979 $6.816 ~ $8.490 $79.390 . *101.876 � � ' Planning Manager 317 - 342. 838.168 - $48.979 o8.616 . $8.490 $79.390 - $101.876 Real Property Manager 317 - 342. $38.108 - $48.979 $6.616 . $8.490 $70.390 ~ $101.878 Assistant General Manager 337 ' 362. o46.506 - $50.780 s8.077 - $10.362 $96.919 - $124,342 . ~*Does not include Board appointees: General Manager,Legal Counsel,Controller The salary m«x,/a,Seasonal Open Spm,omcon/cmx m$/onvw$/zv/o per hour with actual individual rate m/w determined u/time v/hire. Range minimum iszo points below Open Space Technician range. Salary ranges determined on 40 hour per week basis. Regional Open Sp,.--e 1 R-04-38 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-08 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION March 24, 2004 AGENDA ITEM 3 AGENDA ITEM Authorization to Extend Contracts with Design Concepts f4r Gfa is Design Services, Shoreline Printing for Printing Services,and Western Press and Mail for Ma ing Serve s for Fiscal Year 2004-2005 GENERAL MANAGER'S RECOMME Authorize the General Manager to extend the contract for graphic design services with gn Concepts for an amount not to exceed$42,000; to extend the contract for printing services with Shoreline Printing for an amount not to exceed$109,125; and to extend the contract for mailing services with Western Press and Mail for an amount not to exceed$34,230 for fiscal year 2004-2005. DISCUSSION At your April 9, 2003 meeting, you authorized the General Manager to enter into a contract with Design Concepts of Mountain View for fiscal year 2003-2004 for an amount not to exceed $37,500 (see Report R-03-39). At your June 25, 2003 meeting,you authorized the General Manager to enter into a contract with Shoreline Printing of Mountain View for the balance of fiscal year 2003-2004 for an amount not to exceed $100,990 (see Report R-03-59), and at your October 8, 2003 meeting,you authorized an amendment to the contract for an additional amount not to exceed$13,800 (for the printing of two additional issues of the quarterly newsletter to go to coastal residents)bringing the total contract amount to $114,790 (see Report R-03-97). Also at your October 8, 2003 meeting,you authorized an amendment to the contract with Western Press and Mail of San Jose for the remainder of fiscal year 2003-2004 for an amount not to exceed$11,500 (for mailing services and postage for two additional issues of the quarterly newsletter to go to coastal residents)bringing the total contract amount to$48,200(see Report R-03-104). These initial contracts,now complete,were approved with the option to extend them to fiscal year 2004- P PP p Y 2005, subject to further Board approval. Staff has worked with these service providers on various projects over the last year,and is completely satisfied with their services and the value provided for the District cost. Each of these companies has delivered a high level of customer service and response to urgent service needs in a timely manner. Given the District's excellent experience with overall high quality and professional services provided by Design Concepts, Shoreline Printing, and Western Press and Mail, staff recommends the District extend the contracts with Design Concepts, Shoreline Printing, and Western Press and Mail for fiscal year 2004- 2005 for an amount not to exceed$42,000, $109,125, and$34,230,respectively. Should you approve the extensions of these contracts for 2004-2005, staff will solicit new proposals for these services for fiscal year 2005-2006. Prepared by: Kristi Webb, Public Affairs Specialist Contact person: Same as above i i 33o Distel Circle 650-691-uoo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Honko,Larry Hossett Kenneth C.Nitz L.Craig Britton Regional Open Sp,-,..-e ----------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-0440 I i BRA I CN(; 30 YEARS OF OPFN SPAT PRESERVATION Meeting 04-08 March 24, 2004 AGENDA ITEM 4 AGENDA ITEM Annual Claims List for Fiscal Year 2004-2005 CONTROLLER'S RECOMMENDATION Approve the annual claims list, including debt service payments for the 2004-2005 fiscal year. DISCUSSION In accordance with Section 1.53 of the District's Rules of Procedure, this list of annual claims for the 2004-2005 fiscal year is submitted for Board approval. All items are in accordance with the budget being presented for approval at your March 24 meeting. Staff will submit a revised annual claims fist during the 2004-2005 fiscal year to reflect necessary changes, if any. The debt service claims fist reflects payments required by currently outstanding debt. Attachment A lists the District's current debt service annual claims for 2004-2005, and Attachment B provides a detailed fist of debt service obligations. ANNUAL CLAIMS ITEM DESCRIPTION AMOUNT Debt Service $6,890,926 Directors' Fees 23,000 Staff Salaries 5,197,764 Retirement Funds 615,386 Group Insurance Premiums 684,472 State-Mandated Insurance 95,500 Monthly Vehicle Expense(General Manager-$375/month) 4,500 Utilities-PG&E 64,750 Legislative Consultant(Public Policy Advocates) 13,500 Dispatch Services(City of Mountain View) 28,980 Deer Hollow Farm Agreement(City of Mountain View) 50,000 Janitorial Services—3 offices 19,500 Landscaping Services (330 Distel Circle) 4,500 Antenna Site Rental -Pinnacle(Repeater Site) 3,150 Fuel- Valley Oil Company 60,000 Slaught Living Trust (Employee housing rental-Sierra Azul) 16,800 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DI R[C I ORS, Pete tiemene Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 940,12-1404 650-691-0485 fax vv..pn,pace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton R-04-40 Page 2 ANNUAL CLAIMS (cont'd.) ITEM DESCRIPTION AMOUNT American Tower Corporation(Coyote Peak Repeater) 6,240 Lanier—Copier Leases 21,100 Expanets- Telephone Lease&Maintenance Agreement 4,800 Pitney Bowes Machine Lease 3,900 Recording Services 7,200 Windy Hill—Patrol 2,700 Payroll Services(ADP) 11,500 Alarm System (330 Distel Circle) 1,000 Unemployment Insurance 10,500 Megapath DSL Line 1,450 Skyline County Water District 1,900 Total Prepared by: Bunny Congdon, Senior Accounting Specialist Michael L. Foster, Controller Contact person: Michael L. Foster, Controller Attachment A ANNUAL CLAIMS DEBT SERVICE FISCAL YEAR 04/05 NOTEHOLDER-LAND PRINCIPAL INTEREST TOTAL 1995 Notes 45, 000 320,030 365,030 1996 Note 700, 000 660, 985 1,360, 985 1999-2 Rev.Bonds 0 258, 563 258, 563 Total Senior Debt 745,000 1,239,578 1,984, 578 Aine 12, 925 5,199 18, 125 Lazenby 6, 515 2,204 8,719 Daloia 10,809 13,962 24,771 Hunt 0 82,500 82, 500 McKannay/Seimer 0 10,250 10,250 1996 JPFA Lease 360, 000 379, 948 739,948 1999 Notes 675, 000 583,328 1,258,328 1999-2 Lease 685,000 526, 054 1,211, 054 2004 Lease 0 1,552,654 1, 552,654 Total Sub Debt 1,750,249 3, 15 99 4,906,348 TOTALS--NOTEHOLDERS & BONDS6,890,926 TOTAL DEBT 6,890,926 ATTACHMENT "B" DEBT SERVICE 04/05 ',... 03/31/04 OPEN SPACE PRESERVE Payable to Close of Escrow Original Note Rate t Term Remaining Principal Final Paym.Due Payable 04/0S Principal Interest Foothills Aine 01/18/89 192,000.00 7.0 20 years 74,275.00 12/18/O9 18,124.00 12,925.00 5,199.00 Sierra Azul Daloia 10/11/02 240,000.00 6.25 1S Years 227.398.00 10/10/17 24,771.00 10,809.00 13,962.00 Bear Creek Redwoods Hunt 04/2003 1,500,000.00 5.50 10 years 1,500,000.00 04/01/03 82,500.00 0.00 82,500.00 Sierra Azul Lazenby 08/31/66 100,000.00 6.00 20 years 36,725.00 08/31/08 8,719.00 6,S1S.00 2,204.00 Sierra Azul maxannay 12/14/01 250,000.00 4.10 10 years 250,000.00 01/10/12 10,250.00 0.00 10.250.00 2,090,000.00 2,014,123.00 126.240.00 17,324.00 108.916.00 SUBTOTAL--NOTEHOLDERS 2,262,000.00 2,088,398.00 144,364.00 30.249.00 114,115.00 Various Notes •Includes Accretions 1995 Note 03/31/201S 11,500,000.00 7.07 20 years 4,600,000.00 03/31/201S 365,030.00 45,000.00 320.030.00 1996 Note 07/96 18,166,481.00 6.09 20 years 15,171,483.00 09/01/2016 1,360,985.00 700,000.00 660,985.00 1996 JPFA Lease 07/96 11,743,720.00 6.09 30 years 13,840,226.2E " 09/01/2026 739,948.00 360,000.00 379,948.00 1999 Rev.8onds 01/27/99 29,663,021.1E 5.40 30 years 32,032,771.1E * 04/01/2031 1,258,328.00 675,000.00 583,328.00 1999#2 Notes 8/30/1999 7,544,406.80 S.2S 20 years 7,544,406.80 04/01/2020 258,563.00 0.00 258,563.00 1999#2 Lease 8/30/1999 20,822,SS2.25 4.2E 30 years 22,945,021.25 • 04/01/2032 1,211,054.00 685,000.00 526,054.00 2004 Notes 01/30/2004 31,900,009.95 2-Si 30 years 31,900,010.00 04/01/2033 1 SS2 654.00 0.00 1,SS2,654.00 is 128,033,918.45 6.746.562.00 2,465,000.00 4,281,562.00 SUBTOTAL-NOTES 131,340,193. TOTALS--NOTEHOLDERS 4 NOTES 133,622,193.1E 130,122,316.45 6,990,926.00 2,495,249.00 4,395,677.00 1 Claims No. 04-06 Meeting 04-08 Date 03/24/04 Revised Open Mid peninsula Regional O Space District P 9 p P # Amount Name Description 7440 $7,617.10 2M Associates Coastal Annexation Consultant Study 7441 $177.84 A Royal Wolf Portable Storage Storage Rental Units-SFO 7442 $975.00 AAA Fence Co.,Inc. Gate Installation&Repair-Sierra Azul 7443 $700.00 Aaron's Septic Tank Service Sanitation Services 7444 $1,739.11 All Premium Promotional Products Volunteer Uniform T-Shirts 7445 $70.60 Allen's Press Clipping Bureau Media Clips 7446 $314.87 Allied Auto Works Vehicle Service and Repair 7447 $2,925.00 Art-Craft Carpet&Linoleum Shop Carpet Installation-Rental Unit Improvements 7448 $4,963.00 Asphalt Surfacing,Inc. Road Maintenance-Mt.Umunhum Road 7449 $11.25 Baillie,Gordon Reimbursement-PRAC Membership 7450 $871.37 Big Creek Lumber Fencing Materials 7451 $102.00 Bill's Towing&Recovery Tow Truck Fees 7452 $2,765.00 BNY Western Trust Company Note Paying Agent Fees-1995 Bonds 7453 $512.00 Bowerman Electric Electric Repairs-Ranger Residence 7454 $175.00 Britton,L.Craig Reimbursement-IRWA Membership 7455 $122.49 Browning-Ferris Industries Garbage Service 7456 $51.93 Cabala's Promotions,Inc. Field Supplies 7457 $152.32 California Water Service Company Water Service 7458 $109.65 Camino Medical Group Medical Services 7459 $61.50 Casaretto,Mark Reimbursement-Uniform Expense 7460 $1,131.60 City of Palo Alto Legal Consulting&Training Services 7461 $79.50 Cougar Couriers Document Courier Service 7462 $736.60 Cresco Equipment Rentals Tractor Rental 7463 $9.74 CSK Auto Vehicle Supplies 7464 $382.50 Curiale Dellaverson Hirschfeld Legal Services 7465 $9,256.21 Design Concepts Spring 2004 Newsletter&Brochures 7466 $195.39 Dolan,Brendan Reimbursement-Uniform 7467 $1,149.00 *1 Driver Alliant Insurance Crime Insurance 7468 $5,135.00 First American Real Estate Solutions Annual Microphiche Updates 7469 $95.55 Foster Brothers Lock&Key Services 7470 $57.50 Freeman,Matt Reimbursement-American Planning Association Dues 7471 $1,350.00 Freyer&Laureta,Inc. Consulting Services-Windy Hill Project 7472 $54.72 G&K Service Shop Towel Service 7473 $183.44 Green Waste Recovery,Inc. Garbage Services 7474 $292.07 Hooper,Stan Reimbursement-Uniform Expense 7475 $150.00 Killroy Pest Control,Inc. Herbicide Recommedations 7476 $495.63 Lab Safety Supply Field Supplies 7477 $50.00 Lausten,Tom Reimbursement-PRAC Conference Expense 7478 $50.00 Malone,Brian Reimbursement-PRAC Conference Expense 7479 $864.62 McKowan,Paul Reimbursement-CPRS Annual Conference 7480 $363.06 Miller,Ken Reimbursement-Uniform Expense 7481 $15.00 Mountain View Los Altos Union High Fingerprinting-New Recruit School District 7482 $213.37 Northern Tool&Equipment Co. Vehicle Supply 7483 $2,400.00 NTL Institute Training-M.Newbum 7484 $187.00 Petrotek Fuel Pump Repairs 7485 $28.06 Pine Cone Lumber Lumber 7486 $1,200.00 Portola Park Heights Property 2004 Road Assessment 7487 $24.00 Rancho Cobbler&Cleaners Uniform Alteration 7488 $146.50 Recreational Equipment,Inc. Uniform 7489 $988.18 Roy's Repair Service Vehicle Repairs&Service Page 1 of 2 Claims No. 04-06 Meeting 04-08 Date 03/24/04 Revised Midpeninsula Regional Open Space District # Amount Name Description 7490 $172.50 Ruiz,Ana Reimbursement-American Planning Association Dues 7491 $19,565.24 Santa Clara County-LAFCO Coastside Protection Program-Application Processing 7492 $137.18 *2 Santa Clara County HHW Hazardous Waste Removal 7493 $1,047.96 SBC Payment Center Telephone Service 7494 $678.74 Shell Credit Card Center Fuel 7495 $9,115.00 Shoreline Printing&Graphics,Inc. Printing Services-Brochures 7496 $752.34 Summit Uniforms Uniform Expense 7497 $558.79 Tadco Supply Janitorial Supplies 7498 $75.00 Thielfoldt,Sally Reimbursement-CSMFO Membership 7499 $322.59 United Rentals Highway Tech. Signs 7500 $337.63 United Rentals Northwest,Inc. Equipment Rental 7501 $1,000.00 Vu,Douglas Reimbursement- Tuition&ASLA Membership 7502 $48.70 WearGuard Uniforms 7503 $346.38 West Group On-Line Legal Services 7504 $88.00 West Valley-Mission College Registration Fee-Wildland Fire Training 7505 $1,775.67 Western Press&Mail Postage-Spring 2004 Newsletters 7506 $163.50 Williams,Mike 3 Months Mileage Reimbursement 7507 $360.00 Woodbury,Cathy Reimbursement-ASLA Membership 7508 R $2,968.23 Dell Account Computer-Server 7509 R $175.00 Department of Health Services Water Treatment Certification-S.Hooper&G.Kern 7510 R $700.00 Jensen Law Office Investment Agreement-1996&2004 Note Issue 7511 R $1,000.00 *3 Old Republic Title Company Acquisition Deposit 7512 R $477.93 Petty Cash Conference&Training Expense,Office&Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense Total $93,567.65 *1 Urgent Check Issued 03/22/04 *2 Urgent Check Issued 03/17/04 *3 Urgent Check Issued 03/24/04 Page 2 of 2 Regional Re Open Space ace g P MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors From: L. Craig Britton, General Manager Date: March 19, 2004 Re: FYI's i i i 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosd@openspace.org • Web site: www.openspace.org Regional Open S e Reg h 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION March 16, 2004 Ms. Kimberly Brosseau Santa Clara County Planning Office County Government Center,East Wing, 7th floor 70 West Hedding Street, San Jose, CA 95110-11705 Re: Development at 22580 Prospect Road(File 8508-60-19-03) Dear Ms. Brosseau: Thank you for meeting with District staff on March 3, 2004 to discuss the access and safety concerns related to the proposed development at 22580 Prospect Road(Steven and Linda Stuckey). As you know, the District owns and manages the adjacent 739-acre Fremont Older Open Space Preserve and the underlying fee title to the roadway that the County desires to have improved as part of the proposed development of this property. In discussing the need to provide proper emergency access and public safety with you, Land Development Engineering, and the Office of the Fire Marshal, the District recognizes and supports the County's concerns and requirements for provisions to accommodate the important emergency and public safety access. We would like to work closely with you in maintaining public parking and access as well as protecting the adjacent natural resources, particularly the creek environment. If you have any further questions or comments,please contact Doug Vu, Open Space Planner at (650) 691-1200. Since ly, L. Craig Britton, General Manager LCB:mdv cc: MROSD Board of Directors Jim Sirr, Land Development Engineering Vincent Fung, Office of the Fire Marshal Steven and Linda Stuckey 33o Distel Circle 650-69i-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,MaryDovey,JedCyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nanette Hanko,Larry Hassett,Kenneth C.Nitz L Craig Britton A Regional Open SjWe ----------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT March 16, 2004 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION The Honorable Simon Salinas, Chair Assembly Committee on Local Government 1020 N St., Room 157 Sacramento, CA 95814 Re: AB 1195—SUPPORT Dear Chairperson Salinas: I urge you to support AB 1195, which eliminates Midpeninsula Regional Open Space District's (MROSD) power of eminent domain in the proposed Coastside Protection Program area of San Mateo County. On February 20th,the Senate Committee on Local Government unanimously voted to approve this bill and on March 15, 2004 it passed on the Senate floor on consent. Your committee's vote is now critical to ensure that the District can successfully move forward with its application to the San Mateo County Local Agency Formation Commission (LAFCo). The Coastside Protection Program's twin goals are the protection of agriculture's physical and economic integrity on the San Mateo Coast as well as the area's natural environment, including its world-famous scenic and natural beauty. The plan was developed in response to citizen concerns that improper development and sprawl are threatening the San Mateo coastline, and that unless MROSD takes action now, scarce farmland may be lost and the region's natural heritage compromised. To achieve those goals,the program would extend MROSD's service boundary to the San Mateo Coast and allow MROSD to purchase and manage land in order to preserve these unique open space and agricultural resources for future generations. In response to requests by the Farm Bureau and coastside residents, MROSD's Board of Directors is asking, through this bill, that it be prohibited from exercising the power of eminent domain in the coastal area. MROSD's Board responded to the agricultural community's concerns about protecting their long-term economic viability in the process of developing the Coastside Protection Program—a multi-year collaborative effort involving over 40 public meetings, including 17 Citizens' Advisory Committee meetings, 21 MROSD Board meetings, and 7 Public hearings on the Environmental Impact Report. In order to assure farmers that the power of eminent domain would be permanently removed from the coast, MROSD executed a Memorandum of Understanding with the San Mateo County Farm Bureau to eliminate eminent domain on the coast through state legislation. MROSD's Board had made this initial decision in response to requests by other coastside citizens, including an appeal from representatives of the Citizens' Advisory Committee. MROSD constituents in the current boundary did not oppose the Committee's recommendation when it was made, nor when the Board adopted its policy. 33o Distel Circle 650-69i-i2oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Lorry Hossett,Kenneth C.Nitz L Craig Britton Honorable Simon Salinas March 16, 2004 Page 2 AB 1195 would eliminate eminent domain only in this specific geographic area, which is appropriate because of the unique situation on San Mateo's coast and the exceptional nature of MROSD's program. Preservation of agricultural land based upon an easement protection program, such as Sonoma County, is best accomplished through"willing sellers" and AB 1195 would help assure coastside landowners of MROSD's intension. The Coastside Protection Program is the best approach for preserving the San Mateo coast's spectacular agricultural and open space resources and is deserving of your support. Please vote in favor of AB 1195 to help ensure that the program can become a reality. Sin erely, L. Craig Britton General Manager cc: Honorable Members of the Assembly Committee on Local Government: Sally J. Lieber, Vice Chair Lynn Daucher Jay La Suer Bonnie Garcia Darrell Steinberg Mark Leno Gene Mullin Patricia Wiggins Mr. Jay Stacey Sullivan, Committee Chief Consultant Frances Chacon, Committee Consultant Mark McKenzie Assembly Committee on Local Government 1020 N St., Room 157 Sacramento, CA 95814 Ralph Heim, Public Policy Advocates Jack Olsen, President, San Mateo County Farm Bureau MROSD Board of Directors I OJS 0 Der lk 0 w A non-profit corporation supporting environmental education Spring Quarterly Newsletter 2004 Nearly 100 Classes Enjoy i Hands-On Farm Experience ' Each year thousands of students participate in 16 beer Hollow Farm's hands-on environmental education classes that reinforce what they are learning in their schools. In the first half of this ' - school year, 94 classes were held with more than - CA, 2,065 students visiting beer Hollow Farm. Bottle-Fed Lambs Join Fart'; c d Two ewe(female) Iambs have arrived at the Farm. Born E' u� January 16 at Cal Poly, they are a cross breed, Torghee/F inns heep, good for wool and meat. The Iambs' mothers rejected their offspring. Deer Hollow Farm was New Garden Bed Design looking for rejected Iambs which could be bottle-fed, Challenges Gophers thus bonding the Iambs to people and making them 9 p friendlier with our students. Their names are Cally and The garden has been transformed during the Polly. Pictured with Cally is Jen Beckman,who played an winter months. New beds have been dug with important part in delivering the Iambs to us. Now in her special underground wire netting to protect the third year of pre-vet classes at Cal Poly, Jen has been a plants from gophers. "We're hoping the wire will part of the Farm since she was five,attending classes, protect the plants, but the gophers are camp,and serving as a livestock volunteer. determined," said Volunteer Ulf Stouber. "We try to have a variety of plants that children A, x can smell and taste when they visit the garden," explained Volunteer Christine James. Other long- term gardeners include Neil Foley and Helen Robinson. Volunteers are always welcome to plant, weed and water. The garden is featured in the "Farm and Garden" classes held for Kindergartners. They learn about composting, worms, and what it takes to grow plants. Teachers Praise Program '''� o l I With Replica Ohlone Village o_ 'f� ►' Claire Ribble, a third grade teacher fromJof Robert Sanders School in San Jose, has been wan � teaching for 20 years and bringing her 4 classes to Deer Hollow Farm for most of those two decades. X� ti � ; "It's so helpful to have a hands-on experience � � UVI +61-- in the replica Ohlone Village and in the woods. -G;� �t��1�"r ' The kids can actually see what the villages Al1,.AtPl+rm(T, looked like. And by following knowledgeable ' !r docents through the woods, they learn first- a' hand how the Ohlones used the plants and trees for so many things," said Claire. "It "We saw a wood rat's house. We even makes learning more immediate and fun." saw a mother deer. It was a female." Lee Winchell, a docent with Deer Hollow since "I learned so much, but I learned two her retirement three years ago, was a team important things: how to make bracelets teacher with Claire for many years. "You can from plant leaves and how the Ohlones clearly see the excitement and joy on the stuck Bay leaves in their noses when they had a cold. kids' faces when they are at Deer Hollow," said Lee. While at Deer Hollow, the students "I like how the Ohlones respected animals actually perform some of the same daily tasks because after they killed an animal, they that the Ohlone Indians did: pounding acorns, thanked it and said thanks for giving its practicing throwing spears, and making life." cordage. "My favorite part was in the sweathouse telling stories about the hunt. The 'talking Registration for the Deer Hollow Farm field stick' is a good idea. My family needs trip classes is held each September. Classes that." are so popular that a lottery system is used. What the Students Say The following are excerpts from letters to i the docents that school kids have written. "Thank you for showing us what a farm u kiiiiiiiiiim really smells like. It was so cool when we saw some black tail deer. You showed us what a dead tree turns into." Century Old Barn Still Used "Thank you for letting me explore the The White Barn is more than 100 years old, built in woods. I saw a deer and some birds. The the late 1800s by George and Frank Grant. These best part was crossing the bridge. The brothers from Boston ran a business in Deer worst part was walking in one line. Seeing Hollow Farm for more than 75 years. Today the the deer was cooler." barn houses the dairy goats and is used for storing hay. New Faces at the Farm Deer Hollow in Human Race Dave Plassmeyer is the new permanent Take a pledge walk for scholarships fulltime maintenance staff. Dave had been Friends of Deer Hollow Farm is participating serving on a temporary basis since John in the fundraiser "The Human Race" to be Johnigan retired. Dave's position is funded by held May 8 at Shoreline Park in Mountain View the Midpeninsula Regional Open Space for many non-profit organizations. Join us on District. "It's a beautiful place to work and a pledge walk or run and help us raise the people are so friendly," said Dave. scholarship funds for students. Deer Hollow receives 75% of all pledged funds it raises. f The walk is $10 (includes T-shirt and pizza) if h ^r" ' you register before April 25, and $15 thereafter. The run is $25 before April 25, and $30 thereafter. For more information " call Betsy Young at (650) 494-0748. a Spring Farm Tours April 17, May 15, June 19 Spring Farm Tours are offered by Friends of Deer Hollow Farm to give the public a chance 41 r, to visit the animals in their pens and learn ~' more about the farm. These tours also help raise scholarship funds for school field trips + and help support the Form's operating expenses. Dave is responsible for the maintenance of Volunteer docents, knowledgeable about the buildings, grounds and equipment at the ten animals and the farm, lead the tours. Tours acre farm. He also cares for the animals and are from 10 am to noon with the last tour feeds them. starting at 11:30 am. Be sure to allow enough time for parking and the short walk to the "Feeding the animals is my favorite part of Farm. Donations are appreciated for the the job," said Dave, who says Hallie, the goat, tours, and tee-shirts and mugs will be on sale. is his helper. "He wants to be right there For Farm Tour Reservations, call (650) 965- wherever I am." Stop by and say hello to FARM (3276). Dave next time you're at the Farm. The city of Mountain View is hiring a fulltime r'" Information Please teacher at Deer Hollow to replace the two For information about the Farm, hours, hourly positions. Cat Byun is now enjoying UC classes arkin volunteer ortunities and Berkeley graduate school, and Andrew P g" vo o PP docent training: 650-903-6430. Harwell will be spending his time managing a For information about Friends of Deer Hollow garden on the Stanford campus. The hiring Form activities, newsletter and meetings: process is underway and soon we will meet the 650-965-FARM (3276) Website: new person. http://www.svpal.org/-fodhf II We Appreciate Your Support! A special thanks to the following individuals and organizations for their generous donations and support Wescafl Grant Jim&Cheryl Holt For the past 9 years LifeScan Jessie Davidson Hummingbird ($25 & UP) Inc,has provided over$f8000 to Park Chamberlain Dann Bunnett the Friends of Deer Hallow arm Darwin& Donna Poulos Tildie MacNnughton m. : Ulf &Marcella Stauber Raymond Roesky scholarship program. This Naomi & Seymour Alpert David Fisher& Susan Bartale program providesThis need-based R. Neil &Ruth Foley Lori Tuttle scholarships to classes so they Christine James Cecile Stowe may attend Deer Hollow Form's :excellent educational field trips. James& Andrea Sandstrom Anonymous .This year LifeScan,a Johnson& Richard & Susan Holic Jo Gilbert J Ralph Heintz Betty Lawler Johnson Company bused in Carol & Tom Baker&Sons Janet & Daniel Farmer Milpitas,donated based. Thank y Gordon&Lorna Steel Frank Kellers you,LifeScan, for your continued Bob&Sallie Rogallo James Kermode& support! Ed &Esther Snively Carla Bottenfield Red-Tailed Hawk ($2000 & UP) Greg &Susan Schaffer Ulrich&Ruth Kaempf LifeScan,Inc. Mary Kane Rhea Bain Judy McGill D& Barbara Wilson Anonymous Janet Jezek Linda&Allen Sasaki California Quail ($1000-$1999) Terry Spreiter(in memory of Joseph& Jean Brandon Dianne&Regis McKenna John Spreiter) - Dixie Storkmnn Ellen Schwartz Junco ($50 & Up) Jane&John Kesselring Stellnr's Jay ($500 & Up) Ann Brohmer Andy Lott David Groll United Way (via Jack Smith) Sonja Locke Stanford&Jacquelyn Hall Norma Huebschwerlen Andrew& Holly Cohen Aart Degeus& Esther John Gail Nyhan Alice Martineau Acorn Woodpecker ($250 & Ups David &Theresa Mathiasmeier Krista McClain-Rocha Jane&Peter Griffith Leigh Durlacher Patty Nelson Sylvia Weiser Thomas Kenney Helen Wong Albert&Susan Crawford Rosemarie Koch Lawrence&Elizabeth Brown Other Christine Welsh-Buck Paula Lawrence Allen Clapp Tom & Barbara Lustig Leslie Prindle-Klein Sharon&Tikon Pichai Bryan Loucks Peggy Malley Ellie Bernstein Virgina Tamblyn Sonja Marcus Anne Ng Wells Fargo(on behalf of their Timothy Revak Donald Linden Customer Stan& Marcia Baldwin) Robert Friedman Ira&Louise Lohman Sue Gale and Bill Hill Chet&Marlene Zimmerman Phoebe ($100 & Up) Pat& Bart Raudebough Matchina Contribution Fred &Nancy Witteborn Tncre�se ��� �, Eric Ramberg Support Lauralee Sorensen Ask your company's Human Anonymous Bill &Geor ine Acl Claude&Gudrun DeBuhr g y Resources Department to match Al &Ineke Ligtenberg your donation and double your Art & Anne Robertson help to the Farm. Michael & Susan Plass p Merry&Steve Astor Christine Bate James & Alma Phillips P Tom&Ln Linda Hunter i 4JPlease help us make our mailing list current! Clip and return this form to the address on the reverse side. _Please correct my name and/or address Name I'd like to make a contribution Address _I'd like to volunteer. Please call me. _Please remove my name from your list. Phone ( ) Note: Our mailing list is never sold or shared with any other organization. Native American Customs people, supported by deep spiritual values Enrichment Training that prize giving over receiving, according to Aischa. Inspires Teaching Docents As with many Native Americans today, Aischa A special Enrichment Training Program for must walk in two worlds with sometimes Deer Hollow Farm volunteer docents was held conflicting ways of life: the Lakota way and January 28 in the Blacksmith Shed. the Silicon Valley way. She is thankful for the clear guidance she receives from the r elders and the medicine man, who comes from a long lineage of spiritual leaders. "We believe in following one's own path and not judging one's neighbors, for only they can _ know what is right for them." Aischa is a �? master "quill maker". She uses porcupine quills and special dyes to create breastplates and other items that are in high demand in her culture, receiving her designs in dreams. Others in her family are healers and bead artisans. Aischa Standing Crow, a descendant from the Sitting Bull band, discussed Native American Ask the Farmer customs and beliefs and brought many Q: How many eggs does a hen lay in a day? beautiful hand-crafted items from daily life A: One. It takes 21 days for a chick to hatch. to share. Native American culture is taught 9 Q: If sheep are relatives of goats and deer, where by the docents to third and fourth graders in did their wooly coats come from? beer Hollows replica Ohlone Village. A: Early wild species of sheep had long,course outer hair protecting their short fleece undercoats. It is this underlayer that has been selectively bred into the modern sheep. Aischa, a City of Mountain View Recreation employee, explained the sacred relationship ri Q: Tell us about Sophie the goat. Native Americans have with the land, animals A: Sophie is a Swiss diary goat called a and people. "We deeply respect each other Toggenberg. She is pregnant and due in March. She has produced five litters: 3 bucks in 1999, and our ancestors and seek to preserve our 3 does in 2000, 2 does, 1 buck in 2001,2 does in 2002 heritage. Everyday we carry our family and and 2 does,2 bucks last year ancestors in how we walk and talk." There is Q: How long does a chicken live? much interdependence among her Lakota A: Chickens can live up to seven years. f _�C of D� w •�. 3 , _ - .__ -.,.`. ="� tk This newsletter is published quarterly by FRIENDS OF DEER HOLLOW FARM MROSD BOARD OF A non-profit, tax-exempt 501c3 Corporation. DIRECTORS © 2004. Please recycle or pass to a friend. 330 DISTEL CIRCLE Sue Gale, Editor. We welcome your comments. LOS ALTOS CA 94022-1404 P.O. Box 4282, Mountain View, CA 94040 RETURN SERVICE REQUESTED Volunteer Opportunities Help send children to the Farm pP Your generosity opens Deer Hollow Farm always welcomes adult new worlds for children. volunteers. No experience is necessary,and Many students attend training is provided. The following volunteer classes at Deer Hollow activities are important to the farm. If you thanks to the more than are interested, please call Deer Hollow Farm $7,000 in scholarships at (650)903-6430. from contributors like you through Friends of Deer Hollow Farm. Teachi Docents: Teach school children ._With the sc arshi�, m o IPi about farm animals and gardening, : ___T - - q�' ':'i" till] !'1""�'�`I" Y� „4,�1f? „,,,,lil - unable to attend. For some kids, it is their surroundin wilderr�c; ~w -"•1_4 ive American > g first visit to a park, their first hike in the habitat and customs. woods or their first time petting a farm animal such as Cally, one of our new Iambs. Weekend Docents: Educate visitors about farm animals and programs. Our Mission Statement The Friends of Deer Hollow Farm was Garden Volunteers: Plant and maintain the incorporated on April 1, 1994 as a non-profit garden and orchards. organization recognizing the following prime objectives: Livestock Volunteers: Feed, clean and care for livestock. To preserve Deer Hollow Farm, an historical area and working farm. Summer Camp Interns: Interns must be 14 To support its environmental education years old and assist the counselors in leading program for the benefit of all in our activities for youth 5-14 years old at the community farm and in the wilderness. Leadership skills, To lessen the burden, financial and responsibility and service to others round out otherwise, on the city of Mountain View this summer experience. and other participating agencies who p support ort the farm. k i Regional Open Space g p i MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: Board of Directors i i From: Sally Thielfoldt, Assistant General Manager Date: March 24, 2004 Re: FYI's �I 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:650-691-1200 Fax:650-691-0485 • E-mail:mrosdoopenspace.org • Web site: www.openspace.org INTEROFFICE MEMORANDUM March 19, 2004 TO: L. Craig Britton, General Manger FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month February Year 2004 VIOLATIONS CITES TOTALS CRIMES CITES TOTALS Bicycles Attempted arson 0 1 Closed area 7 13 Auto burglary 0 2 Speed 1 2 Ttheft 0 1 Helmet 5 8 Resisting Peace Officer 0 1 Night-riding 0 1 Destruction federal Dogs property 0 1 Prohibited area 3 7 Off-leash 11 14 ACCIDENTS/INCIDENTS Off-road vehicles 0 5 Bicycle accident 0 Closed area 0 2 Equestrian accident 0 After hours 3 6 Hiking/running accident 3 Fishing 0 0 Other first aid 1 Vandalism 1 6 Search &Rescue 1 Parking 10 11 Vehicle accident 1 Parking after hours 15 25 LZ air evacuation 0 Dumping/littering 0 1 Fire 0 Camping 2 4 Weapons ENFORCEMENT Actual contact 0 4 Parking citations 25 Report only 0 0 Other citations 33 Evidence of 0 0 Written warnings 38 Plant collecting 0 1 Arrests 0 Stolen veh dumped 0 3 Police assistance 0 Smoking 0 6 Skateboarding 0 2 MUTUAL AID Motorscooter 0 1 Accident 2 Group w/out permit 0 1 Law enforcement 5 Unlawful trail construction 0 5 Landing zone off-site 0 Encroachment 0 2 Search &Rescue 1 SUMMARY OF SIGNIFICANT INCIDENTS BY DATE Date 1 L. Paterson found evidence of an encroachment next to Harrington Creek in La Honda Creek OSP. Ground excavation, cemented upright posts and building supplies were found at the site. T. Fischer, Land Protection Specialist, is investigating. I A stolen and burned vehicle was discovered on private property adjacent to Bear Creek. County Fire requested a deputy and J. Smith responded to transport the officer to the scene. 2 The urinal was stolen from the Jacques Ridge restroom and graffiti was found on two walls. A. Corriea completed a report and cleaned the area. 5 Two tents were located and trash was found in an area that appeared to be a homeless encampment at St. Joseph's Hill. K. Miller and a Town of Los Gatos Ranger left a notice to vacate the area within 24 hours. 7 K. Carlson and T. Lausten found approximately 3/4 mile of illegal downhill bike trail in Sierra Azul. It contained numerous jumps, banked turns, and wood bridges. Numerous trees were pruned or removed and the width of the trail ranged from one to three feet. K. Carlson and B. Malone posted"Closed Trail," signs and removed the bridges. 7 Two stolen vehicles dumped down a hillside in Sierra Azul were discovered by J. Smith. CHP was requested and both vehicles were later removed. 10 J. Smith received a report of a stuck vehicle and a male walking away. The vehicle was determined to be stolen and CHP was requested. A. Corriea, M. Newburn and T. Lausten responded. The suspect was not located and the vehicle was recovered by CHP. 11 A hiker returned to her car at Rancho County Park and found a smashed window and her purse missing. She returned home and called Santa Clara County Sheriff's Department and the District. Both agencies completed reports. 11 A. Corriea and J. Smith found an illegal four-foot wide trail in Sierra Azul. Two people building the trail stated they were building it for the adjacent horse ranch. The information has been forwarded to T. Fischer. 14 A dog off leash violation was observed by K. Miller in St. Joseph's Hill. The visitor identified herself by only a single name and refused to provide any other information. She requested that a supervisor respond. B. Malone arrived on scene to speak with the visitor. The visitor provided identification. She was cited for dog off leash and verbally warned for providing false information to a peace officer and resisting a peace officer. 14 A trail patrol member found an at-risk youth at Rancho and turned him over to B. Malone in the parking lot. Twice the youth ran away and physical restraint was necessary to protect him from cars. F. Reneau assisted as well as two Santa Clara County deputies. The mother arrived on scene and advised her son was autistic and had run away from her at the farm. 20 R. Carlson found a chain cut on a gate into La Honda off Hwy 84. Further investigation revealed that a vehicle had entered and caused severe rutting to the interior road. OSTs have mitigated the damage temporarily to allow the area to hold through Spring, until further restoration can be done. 22 T. Valterria and C. Barresi contacted juveniles stuck in the mud off the parking lot roadway in Skyline Ridge. They had apparently been"spinning donuts" and had attempted to drive the disc line. The rangers pulled them out with a winch. The driver was issued a written warning and D. Danielson contacted the juvenile's mother. Resource damage was minimal. 23 A vehicle had been abandoned on Hwy 9 and had subsequently been broken into. CHP officers investigated and found that the registered owner was at risk. Staff assisted Santa Clara County sheriffs with a search near and in Saratoga Gap for the at risk woman. The lost party was reported found at a hospital in Santa Cruz and the search was called off. B. Downing, D. Danielson, C. Barresi, S. Hooper. 25 K. Carlson and B. Guzman discovered three trails in Sierra Azul that each led to an adjacent horse ranch on private property. Two of the trails totaled 1.5 miles. T. Fischer was notified. 25 The postal box at the Skyline Field office was broken into,possibly with a crowbar, and all of the locks were punched or drilled so that they no longer functioned. L. Paterson was driving down Hwy 9 and saw a pile of mail on the side of the road. It belonged to one of the tenants at the postal box, and to a neighbor. The Sheriff's Office and the La Honda Post Office were contacted and reports were filed. 28 K. Carlson found two visitors in the back of a camper in sleeping bags at Sierra Azul. The campers were uncooperative and a Santa Clara County park ranger was requested to assist. Both subjects were cited for camping. 28 R. Carlson heard motorcycle noise while out on foot in La Honda Creek. L. Paterson responded to assist with pursuit but both units were unable to catch the perpetrator. A single set of tracks were followed and showed access and egress points. Rangers installed additional fencing to address the problem. 29 L. Paterson observed illegal vehicle access from the equestrian lot into Skyline Ridge. While en route rangers observed a green Toyota pickup with a red motocross bike in the back, but when they reached the area no suspect vehicles were seen. They found a set of motorcycle tracks leading through the trail style and 100 feet into the preserve. February Vandalism 2 Graffiti was found on the Jacques Ridge restroom building in Sierra Azul. 9 A lock was cut on a gate at Fremont Older. 20 A wood fence brace was damaged by a vehicle in Sierra Azul. III 22 Y Twos lit rails were broken b a vehicle in Sierra Azul. p 24 Graffiti was discovered on a fire lane sign in Sierra Azul. 25 Postal box at the Skyline Field Office was vandalized (see above). 3ECENED MAR 22 2004 A MIDPENINSULA REGIONAL OPEN SPACE DISTRIC-7 KINGS MOUNTAIN ASSOCIATION 13883 SKYLINE BOULEVARD, WOODSIDE, CALIFORNIA 94062 Betsy Pix,President voice:851-5078 email:rixes@aol.com March 19, 2004 To: Sally Thielfoldt,Assistant General Manager Midpeninsula Regional Open Space District Dear Sally, This note is to thank you for your March I Ith visit to the Kings Mountain Community Center. I appreciate your time and effort in attending. I believe it was important that you were there, and I have included this fact in my brief write-up of the event. Twenty-eight people attended the meeting. This was not as many as we had hoped but enough to spread the word within the community. For those who could not attend,we will use our monthly newsletter, the Echo, to pass along your suggestion that people call with any further questions or problems. We also will have two write-ups in the Echo, one by me as part of the KMA minutes, and a more complete note devoted to this meeting by Jack Rix. I was very impressed by the quality of your staff in all respects. The entire evening was full of good,factual communication by well-informed, bright, and personable people. Please don't hesitate to contact us (at the phone or email address above) if you see ways in which KMA could help in your efforts at stewardship. Thanks again,and best wishes, Steve Ellen KMA secretary Regional Open Sp&e INTER-OFFICE MEMORANDUM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT To: C. Britton, General Manager CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION (If From: M. Williams, Real Property Manager Date: March 22, 2004 Subject: Conveyance of surplus property to Robert and J.P. Puette, Sierra Azul Open Space Preserve Escrow closed for the subject transaction on March 16, 2004, and title and possession of this 3,824 sq. ft. property (.09-acre) parcel passed to Robert and J.P. Puette. At the Board of Directors meeting of June 28, 2000, a small parcel (.09-acre) was declared surplus to District needs and sale of the surplus parcel was approved. As part of this transaction, a quiet title action was completed perfecting District title to a 2.51-acre parcel on June 27, 2001(of which the surplus parcel was a part of). This 2.51 acre parcel was acquired by Quitclaim Dee (no cost) as a part of the acquisition of the former Rancho de Guadalupe property on June 30, 1995 (see report R-95-87) The District and the Puettes submitted a lot line adjustment application through the County of Santa Clara, which was approved on February 18, 2004. The lot line adjustment resulted in the transfer of single residential development density credit from District land to the Puette property and divided the Puette property into an 11.16 acre and 1.24 acre residential sites. In addition to payment to the District of$200,000, the District received a development restriction over the 1.24-acre site to protect the viewshed from the adjacent Preserve. The Puettes assumed the responsibility for all costs associated with the closing of this transaction including the quiet title action, paying all current and delinquent property taxes and title and escrow fees. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement,Lease, Date/Res.No. Mgmt Agmt.) Sierra Azul Santa Clara/Portion District (.09) Fee(Surplus) June 28,2000 575-04-005 Portion 537-11-012 1.24 Declaration of CC&R 00-39 Dedication Date/ Mgmt.Status: Status: Closing Date (Open,Closed,CMU, (Intended Type Purchase Price GIS Code or Other) Withheld) June 27,2001 Monitor Declaration N/A $200,000 Sale Price (Judgement of Conditions, $ 3,641.99 Interest Quieting Title) Covenants& $203,641.99 March 16,2004 Restrictions Misc.Notes cc: Board of Directors Administration Operations Accounting Planning 33o Distel Circle Public)W,44-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gi-o485 fax www.openspace.org Deane Little,Nanette Hanko,Lorry Hassett,Kenneth C.Nitz L.Craig Britton County of Santa Clara RECEIVED cOUPv. Office of the County Assessor County Government Center,East Wing 70 West Hedding Street MAR 1004 San Jose,California 95110-1770 (408)299-2100 FAX 297-9526 MIDPENINSULA REGIONAL OPEN 9 l,r t8110 E-mail: larry.stone@asr.co.sd.ca.us SPACE DISTRICT Website: www.sec-assessor.org Lawrence E. Stone, Assessor March 12, 2004 Executive Director and Members of the Board Mid-Peninsula Regional Open Space District 330 Distel Cr. Los Altos Hills CA 94022 Dear Executive Director and Members of the Board, I write to inform you that the County's assessment roll growth for properties not subject to a change in ownership or new construction will be less than expected. Please note that the referenced assessment roll growth is only one (real property), factor contributing to the final assessment roll growth data provided to your jurisdiction after the close of the Assessment Roll on July 1. As you are aware, assessment roll growth is principally impacted by (1) the market value of properties newly constructed or when there is a change in ownership; (2) properties in which the assessed value is reduced to reflect declining market conditions; and(3) increased depreciation of business personal property, including machinery, equipment, computers and fixtures. The Assessment Roll is also impacted by the inflation factor (California CPI) applied annually to real properties (land and improvements), which have not experienced a change in ownership or new construction. In accordance with Proposition 13 (Section 2), increases to assessed values on real property, except as noted above, is limited by either 2% or the inflation factor, whichever is lower. Since the passage of Proposition 13 in 1978, the inflation factor has met or exceeded 2% with four exceptions; 1983, 1995, 1996 and 1999. Unfortunately, this year marks the fifth time this anomaly has occurred. The State Board of Equalization recently notified our office that the California Consumer Price Index last year was 1.867%, or 0.133%below the 2.0% limit. As a result, the assessed value of properties scheduled to receive an increase determined by the inflation III factor, will be increased 1.867%, instead of 2.0%. (This change is factored into the calculation of the secured real property roll growth discussed later in this letter.) For property taxpayers, the property tax reduction is equivalent to $1.33 for every $100,000 in assessed value. While this is an inconsequential amount for an individual property owner, the cumulative impact on schools, cities and other agencies that rely upon property taxes is noteworthy, especially in light of the budget crisis effecting State and local governments. Page Two March 12, 2004 The enclosed schedule indicates the assessed value for each jurisdiction to assist you in determining the impact on your agency. To approximate the impact simply multiply total assessed value by 0.133%. In the City of San Jose, for example, the assessed value was $89.8 billion; as a result San Jose should anticipate that the City's assessed value will not j ow by approximately $119 million. Of course, this is only one factor used to determine San Jose's final assessed value roll growth, which may be substantially larger or smaller. Attached is a chart reflecting, on a monthly basis, the last 6 years of the secured real prop er roll growth, another factor contributing to the final growth of the Assessment Roll. While I cannot predict the final rate of growth,which will be recorded when the Assessment Roll is closed officially on July 1, 2004, the early indicators, as evidenced in this chart, are unsettling. Countywide, as of February 1, 2004, roll growth was 2.78%, substantially less than the same time last year when it was 4.36%. The final roll growth data will vary from jurisdiction to jurisdiction. As I have stressed earlier, this chart reflects only one factor in final roll gro,,yth and does not provide data for business personal property, exemptions State Assessed properties or Proposition 8 reductions and/or restorations. That information is typically not available until June. i I will continue to keep you apprised of any other substantial changes in the assessment roll. Please do not hesitate to contact me, if have any additional questions. ely, L ce E Stone j Asses r i Attachments Real Property Roll Growth Land and RP Improvements Only 16.00 - 14.00 - 12.00 - 0 1998 0 1999 U) 10.00 - e 2000 x X7....2001 8.00 - )K 2002 E 0 2003 6.00 - 2004 4.00 - .......... ................ ......... 2.00 - ......... 0.00 T 1-Aug 1-Sep 1-Oct 1-Nov 1-Dec Wan 1-Feb 1-Mar 1-Apr 1-May 1-Jun 1-Jul Month 2/26/2004 Real Property Roll Growth Real Property Roll Growth 1998 1999 2000 2001 2002 2003 2004 1-Aug 3.58 2.57 2.40 3.10 3.02 2.83 2.00 1-Sep 3.58 3.10 2.77 3.51 3.27 3.22 2.10 1-Oct 4.02 3.59 2.99 4.12 3.72 3.10 2.15 1-Nov 4.47 4.34 3,70 4.98 4.10 3.53 2.39 1-Dec 4.78 4.99 4.41 5.90 4.39 3.81 2.67 1-Jan 5.24 5.38 5.16 6.76 4.63 3.95 2.69 1-Feb 5.80 5.87 5.60 7.93 5.20 4.36 2.78 1-Mar 6.53 6.44 6.77 9.05 5.51 4.62 1-Apr 8.40 7.85 8.13 10.24 5.24 4.81 1-May 9.86 9.48 9.25 12.12 5.85 5.01 1-Jun 10.44 10.14 10.31 13.05 6.59 5.25 1-Jul 10.81 10.52 11.09 13.75 7.04 5.46 PY RC 0.67 0.33 0.70 0.07 0.04 0.37 RP Growth Report 02-04 Roll Growth Data 2/26/2004 .�a.c', s.k;,. .:.'�v: 5., d,. 41._N :,",,.. ,..,'., ..k'.+;�.'"c: a,^F9:tiG'; {: .±� - �':.�'1'.;� 'ry,•at n „_.�, x mwMe ,�9- -' u �-"Y'" -°;Sh;S r,, t .,:. .. �s..."Tt, ,te"w;]s �'��..,,'r1+ry�� .,.,i .,,,: �',Y'... �"''?� �. .,. .,. 1 Ir�y:,�.!_,.,. -r,: g;�. °,�, �"w•zk ��^y�1. ..c`,�.� �1 ,,�.,a9r.r v,�/ :,w� r. ..�; [ �£w„� ,'"J••t`:,`~ J.r.r „tr r; .°� ' s x'���yy Tlrxs �'�" �- :_ . 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'S'Y 'y.., , {r*V t;:,'.. � f ',t F�'��r.,� r !_in*.✓a�' r*.ia 'fib °l ; ! yrP r?',�i� ;s 1 r1",,< ,r�,r't m. � ft'..-w} ,:'i � ^ta':4`! � - • 4 >�� Y t •G��`i r� ��f� tr�� ; r i� � b,�i. 1� t43� �c�r rj x,�-t`h a� " '35p�3-Yr��Rd�pnwlti: � t .a t•+ttm*'"i Y'.t'n'�'£� r r4"�I ttS�Y'�yr���'�'9�', 1 ����7"�r�'" "al��'h I�„sf�.t-e9r a<�y' r +to r, y� l: � trrc xf to t rx� _ '!! � t�'� �✓` '" �r r�t�Y, v� �k �„+r�a��p r ltix, � Yt t y V y �T..:. ,?, :.�,' d �' F5y'�'s''� r,ty,.� 'ram-;• ;M ASSESSED VALUATION 2003-2004 EXEMPT VALUATION NET LOCAL TOTAL NET SECURED SECURED SBE* SECURED UNSECURED TOTAL HOPTR TOTAL COUNTY 193,189,574.661 465,989.201 193.655,563,862 22,076,990,702 215,732,554,564 1,967.624,542 217,700,179,106 COUNTY LIBRARY 55,206,965.766 130,252,634 55,337,218,400 3.401,619,721 58,738,838.121 531,893,149 59,270,731,270 CITIES: CAMPBELL 4,068,964,576 269,185 4,069,233.761 302,047,319 4,371,281,080 45.444,000 4,416,725.080 CUPERTINO 8,614,639,202 223,580 8,614,862,782 530,097.614 9.144,960,396 74,919,600 9,219,879,996 GILROY 3,888,141,500 111.711,455 3.999,852,955 307,369,946 4,307,222,901 42,600,600 4,349,823,501 LOS ALTOS 5,785,065,381 7,691 5,785,073,072 83,406,442 5,868,479,514 55,729,800 5,924,209,314 LOS ALTOS HILLS 3,160,236,659 3,160.236,659 3,751,759 3,163,988,418 15,495,200 3,179,483,618 LOS GATOS 5,253,860,433 4,741,306 5,258,601,739 175,689,995 5,434,291,734 46.004,000 5,480,295,734 MILPITAS 7,723,666.122 10,367,068 7,734,033,190 1,593,643,681 9,327,676.871 69,886,600 9,397.563,471 MONTE SERENO 1,003,608,721 1,003.608,721 2,900,508 1,006,509,229 6,743,800 1,013,253,029 MORGAN HILL 4,185,648,651 1,783,808 4,187,432,459 257,720,250 4,445.152,709 44,678,200 4,489,830,909 MT.VIEW 9,647,961,405 658,501 9,648,619.906 1,801,742,450 11.450,362,356 75,903,800 11,526,266.156 PALO ALTO 12.494,675,770 3,956,286 12,498,632,056 1,582,368,076 14,081.000,132 69,217,848 14,170,217.980 SANJOSE 79,665,709,378 322,944,187 79,988,653.565 8,849,303,674 88,837,957,239 973,552,896 89,811,510,135 SANTA CLARA 15,283,367,690 2,803,192 15,286,170,882 3,639.274,146 18,925,445,028 108,186.400 19,033,631,428 SARATOGA 6,854,918,773 140.256 6,855,059,029 41,386,146 6,896,445,175 57,524,600 6,953,969,775 SUNNYVALE 15,637,034,219 633.095 15,637,667,314 2,626,992,640 18,264,659.954 142,866,449 18,407,526,403 TOTAL CITIES 183,267,498,480 460.239,610 183,727,738,090 21,797,694,646 205,525,432,736 1,848,753.793 207,374,186,529 TOTAL UNINCORP. 9,922.076,181 5,749,591 9,927.825,772 279,296,056 10,207,121,828 118,870,749 10,325,992,577 UNITARY UTILITY— 0 2,851,514.150 2,851,514.150 0 2,851,514,150 0 2,851.514,150 TOTAL COUNTY 193,189,574,661 3,317,503,351 196,507,078,012 22,076,990,702 218,584,068,714 1,967.624,542 220,551,693,256 *SSE-State Board of Equalization **HOPTR-Home Owner Property Tax Relief —Beginning in Fiscal Year 1988-89.Chapter 921 of the Statutes of 1987 requires the establishment of a sjrVIe Countywide tax area for the assignment of the assessed value of certain types of State-assessed utility property and sets forth formulas for the determination of Countywide tax rates for this particular type of property. This statute also spells out how to distribute the taxes which have been collected from the bills derived from this value and specified tax rate. D-1 ASSESSED VALUATION 2003-2004 EXEMPT VALUATION NET LOCAL TOTAL NET SECURED SECURED SBE SECURED UNSECURED TOTAL HOPTR* TOTAL ELEMENTARY SCHOOL DISTRICTS ALUM ROCK 4,638,786,306 5,877,835 4.644.664.141 236,577,803 4,881.241,944 82,638,385 4,963,880,329 NORTH COUNTY JOINT 20,275,563 0 20,275.563 1,406,360 21,681,923 28,000 1 21,709,923 BERRYESSA 5,975,202,047 1,149,552 5,976,351,599 191,841.237 6,168,192,836 99,444,800 6,267.637,636 BURBANK 187,312,368 0 187,312,368 4,839,744 192.152,112 2,132,200 194,284,312 CAMBRIAN 2,993.842,159 0 2,993,842,159 113,460,482 3,107,302.641 41,326.600 3,148,629,241 CAMPBELL 9,380,116,237 392,406 9,380,508.643 551,963.491 9,932,472,134 97,085,800 10,029,557,934 CUPERTINO 16,729,140,696 1,298,485 16,730,439,181 713.468.857 17,443,908,038 188,406.400 17,632,314,438 EVERGREEN 9.529.629,828 0 9,529,629,828 134,877,189 9,664,507.017 119,025,200 9.783,532,217 FRANKLIN-MCKINLEY 4,548,892,470 7.976,761 4,556,869,231 365.010,471 4.921,879,702 60,708,759 4,982,588,461 LAKESIDE: Santa Clara County 72,996,889 0 72,996,889 85,901 73,082,790 784,000 73,866,790 Santa Cruz County 194,324,149 0 194,324.149 1,093.931 195,418,080 2,394,000 197,812,080 LOMA PRIETA: Santa Clara County 130,581,964 0 130,581,964 4.810.717 135,392,681 1.669,310 137,061,991 Santa Cruz County 518,850,794 0 518,850,794 940,763 519,791,557 6,827,800 526,619,357 LOS ALTOS 8,962,804,232 89,852 8,962,894,084 145,647,020 9,108.541,104 73,316,600 9,181,857.704 LOS GATOS 5,196,047,283 4,707,267 5,200,754.550 144.600,430 5,345,354,980 43,474,876 5,388,829,856 MONTEBELLO 95,529,261 1,246 95,530.507 1,038,097 96,568,604 558,600 97,127,204 MORELAND 3,867,200,691 0 3,867,200,691 127.718,078 3,994,918,769 55,365.800 4,050,284,569 MT.PLEASANT 1,226,657,606 0 1,226,657,606 5.735,736 1.232,393,342 22,524.600 1,254,917,942 MTN.VIEW-VMISMAN 8,616,862,867 583,264 8,617,446,131 1,820,797,750 10,438,243,881 63,060,2D0 10,501,304,081 OAK GROVE 8,285,941.533 8,319,751 8,294,261,284 883,247,810 9,177,509,094 120,548,400 9,298,057,494 ORCHARD 5,040,153,869 2,304.816 5,042,458,685 1,498,072,511 6,540,531.196 9,329,147 6,549,860,343 SARATOGA 5,302,535,927 59.001 5,302,594,928 23,728,926 5,'326,323,854 37,263,800 5,363,587,654 SUNNYVALE 10,675,277,518 618,480 10,675,895,998 2,428,954.010 13,104,850,008 74,007,449 13,178,857.457 UNION 4,385,176,257 0 4.385,176,257 85,400,381 4,470,576,638 70,305,200 4,540,681,838 Horne Owner Prop"Tax Relief Santa Cruz County Report No.420-53-001,page 45 D-2 ASSESSED VALUATION 2003-2004 EXEMPT VALUATION NETLOCAL TOTAL NET SECURED SECURED SBE SECURED - -UNSECURED TOTAL HOPTR* TOTAL HIGH SCHOOL DISTRICTS CAMPBELL 20,813,647,712 392,406 20,814,040,118 883,382,176 21,697,422,294 266,215,600 21,963,637.894 EASTSIDE 39,245,263,659 25,628,715 39,270,892,374 3,315,362,757 42,586,255.131 514,219,291 43.100,474,422 FREMONT 27,499,947,475 1,918,211 27,501,865.686 3,143,460,964 30,645,326,650 262,972,449 30,908,299,099 LOS GATOS: Santa Clara County 10,702,162,063 4.766,268 10,706,928.331 173.225,974 10,880,154,305 83,191,986 10,963,346,291 Santa Cruz County 713,174,943 0 713,174,943 2,034,694 715.209,637 9,221,800 724,431,437 MT VIEWILOS ALTOS 17,579,667,099 673,116 17.580,340,215 1,879,597,831 19,459,938.046 136.376,800 19,596,314,846 SAN BENITO JOINT 20,275,563 20,275,563 1,406,360 21,681,923 28,000 21,709,923 UNIFIED SCHOOL DISTRICTS GILROY 4.976,221,162 112,142,532 5,088,363,694 331,346.673 5,419,710,367 51,987,852 5,471,698,219 MILPITAS 7.648,715,946 10.297,513 7,659,013.459 1.531,321,797 9,190,335,256 70,544,600 9,260,879,856 MORGAN HILL 7,050,036,023 116,200,857 7,166,236,880 317.865,823 7,484,102,703 73,584,911 7,557,687,614 PALO ALTO 13,986,053,958 3,956,286 13,990,010,244 1,590,064,949 15,580,075,193 99,948,848 15,680,024,041 SANJOSE 22,219,123,648 40.495.612 22,259,619,260 1,816,815,770 24,076,435,030 273,060,938 24,349,495,968 SANTA CLARA 21,436,723,655 149,517,685 21,586,241,340 7,092,950,281 28,679,191,621 135,347,667 28,814,539,288 PATTERSON JOINT 11,736,698 11,736.698 189,347 11,926,045 145,600 12,071,645 COMMUNITY COLLEGES FOOTHILUDE ANZA 59,098.299,377 6,547,613 59,104,846,990 6,613,123,744 65,717,970.734 499.298,097 66,217,268,831 GAVILAN: Santa Clara County 12,046,532,748 228,343,389 12,274,876,137 650,618,856 12,925.494,993 125,600,763 13,051,095,756 San Benito County 4,469,149,793 860,936 4,470,010,729 174,946,448 4,644,957,177 65,093,000 4,710,050,177 SANJOSE 68,508,060,844 76,421,840 68,584.482,684 6,663,500,324 75,247,983,008 857,817,829 76,105,800,837 WEST VALLEY: Santa Clara County 53,524,944,994 154,676,359 53,679,621,353 8,149,558,431 61.829,179,784 484,762,253 62,313,942,037 Santa Cruz County 713,174,943 0 713,174,943 2,034,694 715,209,637 9.221,800 724,431,437 YOSEMITE 11,736,698 11,736,698 189,347 11,926,045 145,600 12,071,645 Home Owner Property Tax Relief Santa Cruz County Report No.420-53-001,page 45 San Benito County Merno(Report dated I lt24/03 D-3 ASSESSED VALUATION 2003-2004 EXEMPT VALUATION NET LOCAL TOTAL NET SECURED SECURED SBE SECURED UNSECURED TOTAL HOPTR' TOTAL RESOURCE CONSERVATION DISTRICTS GUADALUPE-COYOTE RES 13.623.142,540 26,956.021 13,650,098.561 41,426,144 13,691,524.705 0 13,691,524,705 BOLADO-FAIRVIEW 16,464.385 454 16,464,839 0 16,464,839 0 16,464,839 LOMA PRIETA 4,148,224,073 8,244,019 4,156,468,092 3,674,144 4,160,142,236 0 4,160.142,236 SAN FELIPE 3,139,451 3,139,451 0 3,139,451 0 3,139,451 COUNTY WATER DISTRICTS ALDERCROFT HEIGHTS 27.278,682 27,278,682 160,823 27,439,505 581,000 28,020,505 PURISSIMA HILLS 2.268,508,538 2,268,508,538 3,389,962 2,271,898.500 11.313,400 2,283,211,900 SANITARY DISTRICTS BURBANK 196.172,667 196,172,867 2,337.131 198,509,998 2,909,200 201,419,198 CUPERTINO 9,762,349,466 257.175 9,762,606,641 542,849,447 10,305,456,088 80,757,600 10,386,213,688 LAS ENCINAS 1,082,484,075 1,082,484,075 33,732,918 1,116,216,993 10,537,848 1,126,754,841 MILPITAS 69.566,913 69,566,913 237,554 69,804,467 581,000 70,385,467 SUNOL 133,831,167 88,731 133,919,898 10,271683 144, 191,581 581 714, 000 144 90 5,581 SANITATION DISTRICTS TRI TS DISTRICT#2-3 73,144,691 73,144,691 90,199 73,234,890 0 73,234,890 DISTRICT#4 17,605,410,609 5,016,191 17,610,426,800 188,834.192 17,799,260.992 0 17,799,260,992 ' Home Owner Property Tax Relief D-4 i ASSESSED VALUATION 2003-2004 EXEMPT VALUATION NET LOCAL TOTAL NET SECURED SECURED SBE SECURED UNSECURED TOTAL HOIPTR TOTAL FIRE DISTRICTS SARATOGA 3,442,790.412 22.287 3.442,812,699 21,212,211 3,464.024,910 23,193,800 3,487.218310 CENTRAL 23.514,352,202 6,763,807 23,521,116,009 881,066,121 24.402.182,130 240,044,000 24.642,226,130 SO.S.0 COUNTY 2,692,250,289 4,068,639 2,696,318.928 70,805,678 2,767,124,606 24,556,252 2.791,680,858 LOS ALTOS 4,242,252,795 0 4,242,252,795 4,132,488 4,246,385,283 23,625,000 4.270,010,283 S.C.VALLEY WATER DISTRICT GENERAL FUND 193,189,574,661 465,989.201 193,655,563.862 22,076,990,702 215,732,554.564 1.967,624,542 217,700,179,1D6 ZONE C-1 54,373,246,185 47,921.640 54.421,167,825 7,547,419,380 61,968,587,205 589,527,344 62,558,114,549 ZONE E-1 41,460,779,775 293.990,220 41,754,742,995 4,392,539,299 46,147,282,294 508.152,138 46,655,434,432 ZONE NC-1 52.0D4,967,077 2,650,668 52,007.617,745 5,946.806,866 57,954,424,611 482,874,649 58,437,299,260 ZONE NW-1 35,446,265,677 5,729.055 - 35,451,994,732 3,609,513,049 39.061.507,781 283,308,248 39,344,816.029 ZONE S 9,868,355,268 115,724,618 9,984,079,886 580,285,960 10,564.365,846 103,385,563 1 D.667,751,409 ZONE W-3 1.912,620,433 15,725.857 1.928,346,290 1,237,961 1.929,584,251 0 1,929,584,251 ZONE W-1 162.626,529,702 228,073.605 162.854,603,307 6.294,856,208 169,139,459,515 0 169,139,459,515 ZONE V" 180,652,889.612 232,874,937 180,885,764,549 7,054,042,874 187,939,807,423 0 187.939,807,423 OTHER DISTRICTS CO LIGHTING SERVICE AREA 2.990,330,276 886.538 2,991,216.814 31,503,077 3,022,719.891 53,837,ODD 3,076.556,891 BAY AREA AIR QUALITY MGMT 193,189,574,661 465,989.201 193,655,563,862 22,076,990,702 215,732,554,564 1.967,624,542 217,700,179,106 SO SCV WTR CONS DIST , 2,301,250,119 11,063,348 2,312,313,467 3,241,9D6 2,315,555.373 0 2,315,555,373 RANCHO RINCONADA PIK&RECF 421,882,979 421,882,979 875,605 422,758,584 5,541,200 428,299,764 MID PENINSULA OPEN SPACE: Santa Clara Comity 71,340,767.248 11,326,504 71.352,D93.752 6,997,528,435 78,349,622,187 589,409,773 78,939,031,960 San Mateo Cow* 33,730,442.378 13,387,432 33,743,829.810 2,020.591,508 35,764,421,318 274,821,903 36.039.243,221 EL CAMINO HOSPITAL 31,192.341,331 2.469,498 31,194,810,829 4,282,782,901 36,477,593.730 241,577.649 35,719,171,379 SARATOGA CEMETERY 8,406,002,012 140,256 8,406.142,268 46.979,730 8.453,121,998 67,089,400 8,520,211,398 SO.S.C.V.MEMORIAL 4,975,928,853 112.142,532 5,088.071,385 331,428.122 5,419.499,507 52,001,852 5,471,501.359 Home Owner Property Tax Relief San Mateo Cm"-Agency 078560 Assessed Valuation for Fiscal Year 2003-2004 Report D-5 md