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HomeMy Public PortalAboutA 2008-12-11 - PERSONNEL BOARD, REGULAR MEETING OF THE PERSONNEL BOARD THURSDAY, DECEMBER 11, 2008 5:00 PM ~6.~' I. CALL TO ORDER II. ROLL CALL Paulette Bradley, Chairperson Barbara Battle; Vice-Chairperson Arselia Villanueva Robert Robinson Rosa Lopez III. PLEDGE OF ALLEGIANCE Led by IV. APPROVAL OF MINUTES Special meeting of September 18, 2008 Motion Second Special meeting of October 8, 2008 Motion V. PUBLIC ORALS VI. STUDIES & REPORTS Second 1. Update on Pending Reclassifications Further Information Available at the Meeting n~C d fF 2~8 CITY` Ot° i_YNl~JOOC~ C!7'`` CIrFP~tk; `~~~~-~ F I= I C E, ~~S Vote Vote -1- ~ 2. Certification of Eligibility List Planning Associate (to be distributed at the meeting) Motion Second Vote VII. COMMISSIONER & STAFF ORALS VIII. ITEMS TO BE AGENDIZED X. ADJOURNMENT Regular Meeting -January 15, 2009 Motion Second Vote Time: Ali -2- CITY OF LYNWOOD REGULAR MEETING OF THE PERSONNEL BOARD SEPTEMBER 18, 2008 The regular meeting of the of the Personnel Board of the City of Lynwood was held on Thursday, September 18, 2008 at 5:00 p.m. in the Council Chambers of City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER The meeting was called to order at 5:04 p.m. by Chairperson Bradley. Roll call was taken by Alfredo J Lopez III, Director of Human Resources. Commissioner Attendance: Present- Bradley, Battle, Villanueva, Lopez, Robinson Absent- None Staff Attendance: Present-Alfredo J Lopez, Yolanda Delgadillo Absent -Diane Strickfaden PLEDGE OF ALLEGIANCE Led by Commissioner Villanueva. APPROVAL OF MINUTES The motion was made by Commissioner Villanueva and seconded by Commissioner Robinson to approve the minutes of the special meeting of August 20, 2008. All in favor. Motion carried. The motion was made by Vice-Chairperson Battle and seconded by Chairperson Bradley to approve the minutes of the regular meeting of August 21, 2008. All in favor. Motion carried. PUBLIC ORALS -None STUDIES AND REPORTS Mr. Lopez introduced Roger Haley, City Manager for the City of Lynwood to the Board. Mr. Haley will be doing a presentation to the Board on the Utility User Tax (UUT). He also distributed a hard copy to the members of the power point presentation. -3- Mr. Haley then introduced himself to the Board. He briefly described his background and experience. He then thanked the Board for allowing him the opportunity to inform the Board of the upcoming ballot measures. He also made it known that he was not addressing the Board to request them to vote yes on the UUT nor was he advising the Board which way to vote. Although, he encourages everyone to vote, he is not advocating. Instead he would like to take this opportunity to inform the Board about the three important measures that are on the November ballot and what each measure means. Vice-Chairperson Battle inquired about actual cuts/layoffs. Mr. Haley responded that staff prepared two schedules for Council to review. Staff recommended Schedule A, but Council adopted Schedule B. There were four million dollars worth of operational cuts within the City. Commissioner Bradley stated that the wording on the ballot is a little confusing. For example Measure II - is this measure allowing the City to raise taxes each year or does it really mean that the City is changing and updating based on technology. Mr. Haley responded that in reality it is that the City is updating its ordinances and any future increases will have to go back to the residents to vote on. The Board thanked Mr. Haley for the information provided and stated that it was very helpful to be able to understand the measures. Mr. Lopez requested that the Board approve the Eligibility list for the position of Account Clerk. He indicated that this is a revenue generating position and Council had authorized to fill the vacancy because someone left the City. The motion was made by Commissioner Villanueva and seconded by Vice- Chairperson Battle to approve the eligibility list for the position of account Clerk. All in favor. Motion carried. COMMISSIONER & STAFF ORALS Mr. Lopez asked the Board of their availability to hear an appeal on a non- disciplinaryaction. The Board discussed available dates and confirmed October 81r, and October 15th as tentative dates. He also informed the Board that his wife is expecting their second baby which is due the last part of October and he will not be available. Commissioner Villanueva inquired if the training budget for the Board was reduced. Mr. Lopez responded that monies were allocated in the employees training budget, but it will only focus on compliance training. ITEMS TO BE AGENDIZED -None ADJOURNMENT Commissioner Robinson made the motion to adjourn and Vice-Chairperson Battle seconded. All in favor. Motion carried. The meeting adjourned at 6:03 pm. -4- CITY OF LYNWOOD SPECIAL MEETING OF THE PERSONNEL BOARD OCTOBER 8, 2008 The special meeting of the of the Personnel Board of the City of Lynwood was held on Wednesday, October 8, 2008 at 5:00 p.m. in the Council Chambers of City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER The meeting was called to order at 5:08 p.m. by Chairperson Bradley. Roll call was taken by Alfredo J Lopez III, Director of Human Resources. Commissioner Attendance: Present -Bradley, Battle, Villanueva, Lopez, Robinson Absent- None Staff Attendance: Present - Alfredo J Lopez, Diane Strickfaden Absent -Yolanda Delgadillo PLEDGE OF ALLEGIANCE Led by Commissioner Villanueva. STUDIES AND REPORTS Mrs. Strickfaden provided the Board with an overview of the recruitment process for the Administrative Analyst III position in Finance. Mr. Lopez added that this position was recommended and approved by the City Council. This position will be under the Administrative and Community Services Department and the individual will be working closely with the Director of Finance. He also stated that the conditional offer of employment will be contingent upon the results of the UUT. The motion was made by Commissioner Villanueva and seconded by Commissioner Robinson to approve the eligibility list for the position of Administrative Analyst III. All in favor. Motion carried. CLOSES SESSION ITEM Mr. Lopez informed the Board that the appellant requested to postpone the appeal to a later date at the last minute, after the agenda had been posted. The appellant's attorney is celebrating Yom Kippur and would not be available for tonight's meeting. He apologized. -5- He then introduced Ms. Mary Kocsis to the Board. Ms Kocsis will be the legal advisor for the Board during the upcoming hearing. The firm that she works for was recommended by the City Attorney office. He is also looking into having a permanent legal advisor for the Board. Ms. Kocsis briefly provided an overview of her legal expertise to the Board. Vice-Chairperson Battle was dissatisfied with this particular cancellation without prior notification to the Board. She requested that incidents like this one would not be repeated in the future. , The Board then discussed potential available dates to continue the hearing. Mr. Lopez suggested October 15th or Thursday, October 16th the date of the Board's regular meeting. Mrs. Strickfaden then informed the Board that the appellants' attorney had confirmed Wednesday, October 15th and was wondering if the Board would be available on that day. The Board agreed on Wednesday, October 15tH and Chairperson Bradley requested that the Board members be contacted by phone of any changes. Mr. Lopez informed the Board that the Mayor had send out a memorandum to the Boards and Commissions of the City addressing inappropriate advocacy of the UUT measure. In the memorandum she is informing everyone that the City is in compliance with the state laws in an effort to provide as much information to the residents within the UUT public outreach program. The motion was made by Commissioner Robinson to adjourned and seconded by Commissioner Villanueva. Meeting adjourned at 5:33 pm. All in favor. Motion carried. -6-