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HomeMy Public PortalAbout20040908 - Agendas Packet - Board of Directors (BOD) - 04-19 Regional Open . pl.ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT k�F.IF.BRA"I'ING 30 YF:AI�S OF OPEN S11AC'F T'FtFSFRVA1ioN Meeting 04-19 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:30 p.m. Wednesday, September 8,2004 330 Distel Circle Los Altos, California AGENDA* Please Note: 6:30 p.m. Closed Session Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time 6:30 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 6:30 p.m. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the Regular Meeting, the Board may reconvene the Special Meeting Closed Session. 1. Conference with Legal Counsel—Existing Litigation, California Government Code § 54956.9(a) Name of Case- Half Moon Bay Coastside Foundation v. San Mateo County LAFCo, Midpeninsula Regional Open Space District, San Mateo County Superior Court Case No. CIV 439808. 7:30* REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ** ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA—M. Davey ADOPTION OF CONSENT CALENDAR—M. Davey *** ADOPTION OF MINUTES • June 23, 2004 � 0 July 14, 2004 *** WRITTEN COMMUNICATIONS BOARD BUSINESS 7:40* 1 Approve Amendments to 2004-2005 Fiscal Year Budget in Response to the State of California Reductions to Non-Enterprise Special District Property Tax Revenue; Approve Resolution Implementing an Amendment(Reduction)to 2004-2005 Fiscal Year Budget in Accordance with Administration and Budget Committee Recommendations—S. Thielfoldt 8:00* 2 Authorization to Contract with EDAW, Inc.to Provide Master Planning Services at Sierra Azul and Bear Creek Redwoods Open Space Preserves in an amount not to exceed $170,000 and Assignment 33o Distel Circle 650-691-1200 info@Openspace.org BOARDOF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nanette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton , . r Meeting 04-18 Page 2 of Participation in the Master Planning Workshops to the Use and Management Committee;Refer the Following Assignment to the Use and Management Committee: Participate in the Master Planning Workshops with the Public, Staff and Consultants to Draft a Vision, Goals and Concept for Each Master Plan for the Consideration and Approval of the Board of Directors—C. Woodbury 3 Authorization to Solicit Bids for the Seismic Upgrade of the Winery Building at Picchetti Ranch Open Space Preserve; Authorize Staff to Solicit Construction Bids for the Seismic Upgrade of the Winery Building at Picchetti Ranch Open Space Preserve—D.Vu 4 Purchase of Surety Bond for 1995 Note Reserve Fund; Authorize Purchase, for a One-Time Premium of$20,000, of a Ten-Year Surety Bond From Ambac Assurance Corporation in the Principal Amount of$460,000, and the Execution of All Associated Documents—M. Foster REVISED CLAIMS 8:45* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. CLOSED SESSION CONTINUED(IF NECESSARY) 9:00* ADJOURNMENT TIMES ARE ESTIMATED AND ITEMS MAY APPEAR EARLIER OR LATER THAN LISTED.AGENDA IS SUBJECT TO CHANGE OF ORDER. TO ADDRESS THE BOARD: The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication, which the Board appreciates. All items -ion by6ne motion.--Board members,-the General- ?ns on the calendar ar mc�Tbe ap)5r6v&d'Wzthout discuss Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT,IF YOU NEED ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING. Regional Open Space R-04-88 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-19 CELEBRAI'ING 30 YEARS OF OPEN SPACE PRESERVA'PION September 8, 2004 AGENDA ITEM 1 AGENDA ITEM Approve the Amendments to the 2004-2005 Fiscal Year Budg in Respo se to the State of California Reductions to Non-Enterprise Special District Pro erty Tax Re enue GENERAL MANAGER'S RECOMMENDATION Approve the attached Resolution implementing an amendment (reduction) to the 2004-2005 Fiscal Year Budget in accordance with the Administration and Budget Committee recommendation. DISCUSSION Since the Board adopted the District's 2004-2005 budget in March of this year, staff has been closely monitoring the state's proposed plan to reduce property tax revenues to non-enterprise special districts for the purpose of reducing the state budget deficit. The original proposal would have reduced District property tax revenues by as much as 25% per year for two years, (approximately $5 million per year or a total of$10 million). In response to this proposed reduction in revenue, the General Manager instituted a hiring freeze and new major project freeze and requested that department managers review their department budgets, making recommendations for areas of possible reductions. Management team then met three times to discuss budget reductions and staffing levels, making recommendations for budget reductions, including salary and benefit savings to be achieved through deferred hiring. Staff discussed the potential need for budget reductions with the Administration and Budget Committee on May 26, 2004, and presented details of potential g Y proposed budget reductions to the Committee on August 23, 2004. Prior to presenting the final budget reduction recommendations to the Administration and Budget Committee on August 23, 2004, the state budget was passed. The formula for reductions to non- enterprise special districts was significantly reduced to a maximum of 10% (approximately $2 million per year for two years; however, this amount could be significantly reduced by virtue of offsets for debt service). In light of this reduced formula, the General Manager lifted the hiring freeze and directed staff to continue recruitment efforts. The management team identified which positions would be filled first, based upon Action Plan priorities and staffing availability. Of the $983,000 in proposed budget reductions before you, $291,686 is the estimated salary and benefit savings from vacant positions. Other major categories of reductions are: deferral of legal 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton R-04-88 Page 2 fees and funding of a settlement agreement which have been determined will not be needed this fiscal year($89,000), planning projects, including delay of the master plan at Sierra Azul and Bear Creek Redwoods Preserves,the Windy Hill trail realignment, and staff facilities repairs/ improvements ($298,000), the water truck($100,000)which would be purchased next fiscal year, and miscellaneous savings totaling $199,542 which includes various consultant fees, maps and brochures, costs associated with the art and wine festivals and equipment, training and conferences, which won't be needed until the District is fully staffed. The $978,228 proposed reduction in expenditures is slightly less than the figures presented to the Administration and Budget Committee. This is due to staff determining that we will be able to complete additional trail work this year and begin the water quality monitoring component of the El Corte Madera Watershed Protection Program. Staff felt that a prudent look at expenditure reductions and a corresponding Board reduction of the current budget was necessary. Even though the ultimate revenue reduction figures may be less than anticipated, in the General Manager's opinion, it is still prudent to plan for the high end of such a reduction. In addition to this adjustment, which is in response to the state reduction in property tax revenues, staff will make recommendations for mid-year budget adjustments to the Administration and Budget Committee in October to be presented to the Board in November of this year. Prepared by: Sally Thielfoldt, Assistant General Manager i Contact person: L. Craig Britton, General Manager l i i RESOLUTION NO. 04-31 RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2003-2004 The Board of Directors of the Midpeninsula Regional Open Space District (MROSD) does resolve as follows: WHEREAS, on March 24, 2004, the Board adopted Resolution No. 04-10 approving the 2004-2005 fiscal year budget; and WHEREAS,the State of California has adopted in its budget a reduction of as much as ten percent (10%) of property tax revenues to non-enterprise special districts resulting in an estimated maximum loss of up to $2 million per year for MROSD, for two years; and WHEREAS, the Administration and Budget Committee recommends adoption of the amended budget. NOW, THEREFORE, be it resolved as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby adopt the attached amended budget (Exhibit A) for 2004-2005, which amends Resolution No. 04-10 accordingly. Section Two. The budget for the Midpeninsula Regional Open Space District for fiscal year 2004-2005 is amended as set forth in Exhibit A, a copy of which is attached hereto and made a part hereof by reference. Section Three. Monies are hereby appropriated in accordance with said budget. RESOLUTION No. 04-31 PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space 2004 at a Regular Meeting thereof, b the following vote: District on September 8, g g y g AYES: J. Cyr, M. Davey, N. Hanko, L. Hassett, D. Little, K. Nitz, P. Siemens NOES: None ABSTAIN: None ABSENT: None ATTEST: APPROVED: e117 cre ry President Board of Directors Board of Directors I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. istri erk RESOLUTION NO. 04- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2003-2004 The Board of Directors of the Midpeninsula Regional Open Space District(MROSD) does resolve as follows: WHEREAS, on March 24, 2004, the Board adopted Resolution No. 04-10 approving the 2004-2005 fiscal year budget; and WHEREAS,the State of California has adopted in its budget a reduction of as much as ten percent (10%) of property tax revenues to non-enterprise special districts resulting in an estimated maximum loss of up to $2 million per year for MROSD, for two years; and WHEREAS, the Administration and Budget Committee recommends adoption of the amended budget. NOW, THEREFORE, be it resolved as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby adopt the attached amended budget (Exhibit A) for 2004-2005, which amends Resolution No. 04-10 accordingly. Section Two. The budget for the Midpeninsula Regional Open Space District for fiscal year 2004-2005 is amended as set forth in Exhibit A, a copy of which is attached hereto and made a part hereof by reference. Section Three. Monies are hereby appropriated in accordance with said budget. EXHIBIT A Midpeninsula Regional Open Space District Amended Budget for Fiscal Year 2004-2005 Adopted Amended Amended Budget Amount Budget I. Revenues *A. Tax Revenues 19,258,000 19,258,000 B. Grant Income 4,037,000 4,037,000 C. Interest Income 765,000 765,000 D. Property Management-Rental Income 783,000 783,000 E. Other Income 200,000 200,000 TOTAL REVENUES 25,043,000 25,043,000 II. Increase in Reserves (8,988,606) (8,010,378) III. Expenditures A. Debt Service 1. Interest 4,395,677 4,395,677 2. Principal 2,495,249 2,495,249 Debt Service Subtotal 6,890,926 6,890,926 B. Salaries 1. General Manager 144,100 144,100 2. Controller 16,500 16,500 3. Legal Counsel 106,940 106,940 4. Board Appointee Meritorious Awards 0 0 5. General Manager Appointees 4,930,224 (238,342) 4,691,882 Salaries Subtotal 5,197,764 (238,342) 4,959,422 C. Benefits 1,395,358 (53,344) 1,342,014 D. Director's Fees 23,000 23,000 i Salaries and Benefits Subtotal 6,616,122 (291,686) 6,324,436 E. Services and Supplies 1. Legal Services 118,000 118,000 2. Regular Outside Services 116,703 116,703 3. Contract Services 888,645 (144,950) 743,695 4. Election Expense 50,000 50,000 5. Library and Subscriptions 9,915 9,915 6. Management Agreements 50,000 50,000 7. Rents and Leases 92,826 (9,323) 83,503 8. Utilities 127,860 (5,000) 122,860 9. Postage 82,432 82,432 10.Printing and Duplicating 32,250 32,250 II.Insurance 88,558 88,558 12.Advertising 8,550 8,550 13.Maps and Aerials 14,800 (5,000) 9,800 14.Private Vehicle 13,000 13,000 15.District Vehicle 175,692 175,692 16.Business Meeting 16,550 16,550 17.Personnel Development 104,335 (19,750) 84,585 18.Maintenance/Repair of Equipment 22,900 22,900 19.Computer Expenses 37,520 (12,400) 25,120 20.Office Supplies/Small Equipment 25,250 (500) 24,750 21.Field Supplies/Small Equipment 124,743 124,743 22.Outside Maintenance Services 315,250 (25,000) 290,250 23.Permits,Fee,Property Taxes 21,150 21,150 24.Miscellaneous 600 600 25.Communications-Publications 129,050 (9,155) 119,895 26.Communications-Special Projects 17,050 (13,864) 3,186 27.Volunteer Program 34,515 34,515 Services and Supplies Subtotal 2,718,144 (244,942) 2,473,202 Fixed Assets 1. New Land Purchases 15,000,000 15,000,000 2. Real Property Support Costs- Appraisals,Title,Legal,Engineering 209,000 (76,500) 132,500 3. Structures and Improvements 2,394,414 (265,100) 2,129,314 4. Field/Office Equipment 39,000 39,000 5. Vehicles 164,000 (100,000) 64,000 Fixed Assets Subtotal 17,806,414 (441,600) 17,364,814 TOTAL EXPENDITURES 34,031,606 (978,228) 33,053,378 The District estimates a maximum tax revenue reduction of 10%. Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C,F,Lf, RATING �O YEAR OF OPEN SPA(IF PRFS[,,RVA I`ION Meeting 04-14 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS Wednesday, June 23, 2004 MINUTES SPECIAL MEETING I. ROLL CALL President, Mary Davey, called the meeting to order at 6:32 p.m. Members Present: Jed Cyr, Mary Davey, Deane Little (arrived late),Nonette Hanko, Larry Hassett, Ken Nitz and Pete Siemens (arrived late). Staff Present: Craig Britton, Sue Schectman, Sally Thielfoldt, Cathy Woodbury, Rudy Jurgensen II. CLOSED SESSION M. Davey stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Item No. 1, Existing Litigation. The Board recessed to Closed Session at 6:32 p.m. and the Closed Session commenced at 6:32 p.m. The Board concluded the Closed Session at 7:30 p.m. REGULAR MEETING III. M. Davey called the Regular Meeting to order at 7:34 p.m. She announced that the Board had discussed Closed Session Agenda Item No. 1 in Closed Session and that no reportable actions had taken place. Additional Staff Present: John Maciel, Ana Ruiz, Cindy Roessler, Matt Sagues, Mike Williams, Del Woods, Amelia Yee IV. INTRODUCTION C. Woodbury introduced the Planning Department's newly hired Administrative Assistant, Amelia Yee and Planning Technician, Matt Sagues. 33o Distel Circle 650-6gY-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gr-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton Meeting 04-14 Page 2 V. ORAL COMMUNICATIONS—There were none. VI. ADOPTION OF AGENDA Motion: K. Nitz moved that the Board adopt the agenda. P. Siemens seconded and the motion passed 7 to 0. VII. ADOPTION OF CONSENT CALENDAR K. Nitz removed Agenda Item 6. L. Hassett removed Written Communication: Response to Mr. Brawner's letter. N. Hanko announced she would abstain on Agenda Item 6 and Claims No. 1126. K. Nitz questioned Revised Claim No. 1018 (California JPIA, 2004-2005 General Liability Environmental Liability Workers Compensation Deposit) regarding the amount being higher than last year. S. Thielfoldt stated that the premium deposit is the same, which includes the liability, worker's compensation and environmental policy. However, this is the first year(and each year forward) that the organization will have what JPIA calls a"retro deposit compensation"which is where they take MROSD's losses against all of the other agencies' losses and assess us or credit us back. This year MROSD had a large hit due to a worker's compensation claim which explains why it is higher. K. Nitz questioned if Revised Claim No. 1056 (HRI3 Construction, Inc., Engineering Services— Foothills Shop Building)was the final amount. C. Woodbury explained that this is not the final payment for the shop building and added that it is actually not for engineering services but for construction of the building, mostly the steel framing for the building. K. Nitz questioned Revised Claim No. 1067 (Los Altos Garbage Co., Refuge Service) on the high amount. S. Thielfoldt stated that this amount includes the refuse for Foothills as well as the administration office. J. Maciel stated that it includes garbage, broken down boxes, brush, etc. K. Nitz requested an update on Revised Claim No. 1081 (Page & Turnbill, Construction Drawings and Services, Picchetti Ranch Winery building). C. Woodbury stated that it is in the design stage for seismic improvements and will be submitting the plans for building permits in approximately six weeks. K. Nitz questioned Revised Claim No. 1092 (Ray Budzinski, Consulting Services for Big Dipper Ranch). C. Woodbury explained that Ray Budzinski, Certified Rangeland Manager, is preparing the grazing study for Big Dipper and several properties. K. Nitz questioned Revised Claim No. 1096 (Romic Environmental Technologies, Hazardous Waste Removal Service). J. Maciel explained that this amount represents the charge to dispose hazardous waste periodically collected from both field offices. N. Hanko requested a correction to the March 10, 2004 Minutes. N. Hanko was present, not absent. Meeting 04-14 Page 3 Motion: K. Nitz moved that the Board adopt the Consent Calendar, including minutes of March 10, 2004 Special and Regular Meetings, as corrected, and March 24, 2004 Special and Regular Meetings, Agenda Item 7, Calling of District Elections in Wards 3, 4 and 7, and Requests for Election Consolidation Services from Santa Clara and San Mateo Counties; Adopt Resolution Calling an Election and Requesting Election Consolidation Services—Santa Clara County, Wards 3 and 4; Adopt Resolution Calling an Election and Requesting Election Consolidation Services—San Mateo County, Ward 7; Reconfirm Section 2.12 of Your Rules of Procedure Regarding a Maximum of 200 Words per Candidate Statement and Payment of Candidates' Statements in Those Wards Where Two or More Candidates Have Qualified to Appear on the Ballot-, Adopt Resolution Authorizing Not Listing Any Unopposed Candidate for Election on the November 2, 2004 Ballots of Santa Clara and San Mateo Counties (Report. R-04-58); and Revised Claims 04-09. J. Cyr seconded the motion. The motion passed 7 to 0. VIII. BOARD BUSINESS A. Written Communication: Response to Mr. Brawner's letter. C. Britton stated at the table tonight was additional correspondence on this subject, one letter from the Town of Portola Valley Planning Commission,one letter from City Council Member, Richard Merck and an email received from Marilyn Walter. This all has to do with the trail alignment through the sag pond on Windy Hill which the Board approved previously on a 4 to 3 vote. He talked with George Mader, Town Planner, who was hoping that a member of the Board would put this on the agenda. They looked up the Board's Rules of Procedures, which follows Robert's Rule of Order, which states that someone that voted in the majority would have to put it on the agenda. The four members who could bring it back on are K.Nitz, D. Little, J. Cyr and M. Davey. Motion: J. Cyr moved that this matter be put on the agenda for the next Board meeting scheduled on July 14, 2004. P. Siemens seconded the motion. Discussion: D. Little inquired whether the Board voted to close the trail based on ecological reasons, L. Hassett stated that there were other reasons given to this Board, including trail density, ability to patrol--it was just not ecological reasons for closing. M. Davey mentioned that Town Council has raised the issue, which they did not raise before,that they have a right under the Use Permit for Windy Hill to object to something that MSORD wants to do. Vote: The motion passed 6 to 1, with Director Nitz voting No. Meeting 04-14 Page 4 B. Agenda Item No. 1 —Approval of Grant Agreement - California State Coastal Conservancy's San Francisco Bay Area Conservancy Grant Program for Assistance with the Potential Addition of the Peninsula Open Space Trust's Miramontes Ridge Property to Mills Creek Open Space Preserve (San Mateo County Assessor's Parcel Numbers 056-440-010 060, 070; 056-450-020; and 067-310-061)• Determine Recommended Action is Not Considered a Project as Set Forth in the California Environmental Quality Act; Adopt Resolution Approving the Agreement for Grant Funds From San Francisco Bay Conservancy Program for the Peninsula Open Space Trust's Miramontes Ridge Property Potential Addition to Mills Creek Open Space Preserve (Report R-04-61). D. Woods presented the staff report and wanted to make it clear that the deadline for entering into this funding agreement is June 30, 2004. If the Board approves the funding agreement it will secure the funds until January 2006 at which point negotiations must be completed and a purchase agreement entered into with POST. M. Williams discussed the terms of the grant agreement. K. Nitz questioned if the Conservancy would have input into the use and management plan. C. Woodbury explained that during a grant application process the grantor is supplied with the use and management plan proposal and timeline. They aren't necessarily part of the planning process, but they would receive the final plan and assurance that there is public access. P. Siemens questioned whether there was farming or ranching activity on that property either now or before POST purchased the property. D. Woods stated it is possible that in the late 1860's there was a dairy farm, but nothing known since that time. Motion: N. Hanko moved that the Board adopt t the Resolution 04-18 p Approving yin the Agreement for Grant Funds From San Francisco pp g g Bay Conservancy Program for the Peninsula Open Space Trust's Miramontes Ridge Property Potential Addition to Mills Creek Open space Preserve. P. Siemens seconded the motion. The motion passed 7 to 0. B. Agenda Item No. 2 —Proposed Addition of an Undivided Ninety- five Percent (95%) Interest in Santa Clara County Assessor's Parcel Number 562-21-006 Costich Pro ert to Mt. Umunhum Area of Sierra Azul Open Space Preserve p �'� p p Determine Recommended Actions are Categorically Exempt from Cal ifornia Environmental Quality Act; Adopt Resolution Authorizing Purchase of a Ninety- Five Percent(95%) Interest in the Costich Property; Tentatively Adopt Preliminary Use and Management Plan Recommendations Including Naming the Property as an Addition to the Mt Umunhum Area of Sierra Azul Open Space Meeting 04-14 Page 5 Preserve; Indicate Your Intention to Withhold Dedication of the Property as Public Open Space at This Time (Report R-04-49). D. Woods presented the staff report and M. Williams provided details of the transaction on behalf of T. Fischer. L. Hassett questioned the possibility that the owner of the remaining 5%could technically end up with an extremely valuable building site. S. Schectman mentioned the only potential would be some time in the future the minority owner could move to partition, but it is a small risk and the District has been usually successful whenever these situations occurred. M. Davey inquired as to how much acreage is 5% and to the possibility of it being a"buildable" site. M. Williams stated that the 5% equals approximately 8 acres and the zoning requirements for the building are 20 to 160 acres based on slope density. N. Hanko thanked the staff for bringing this opportunity to the Board because this is the first connecting property between the District and Santa Clara County Open Space Authority lands. Motion: N. Hanko moved that the Board adopt Resolution 04-19 of the Board of Directors of the Midpeninsula Regional Open Space District authorizing acceptance of Purchase Agreement, authorizing officer or the General Manager to execute Certificate of Acceptance of Grant to District, and authorizing General Manager to execute any and all other documents necessary or appropriate to close the transaction (Sierra Azul Open Space Preserve—Lands of Costich, et al. J. Cyr seconded the motion. The motion passed 7 to 0. C. Agenda Item No. 3—Proposed Acquisition of City and County of San Francisco Property (Portion of San Mateo County Assessor's Parcel Number 093-150-020); Acceptance of Revocable Permit for Public Trail to Pul aRidge Open Space Preserve; Authorization to Solicit Bids for Demolition of the Former Hassler Health Home Waste Treatment Facility and Construction of a Parking and Staging Area at Pul a s Ridge Open Space Preserve; Determine Recommended Actions are Categorically Exempt from California Environment Quality Act, or Have Previously Been the Subject of CEQA Review and Determination; Adopt Resolution Authorizing Acquisition of City and County of San Francisco Property and Authorizing General Manager to Execute the Revocable Permit for Public Trail Across the City and Count of San Francisco Property; Indicate a y y p v; Your intention to Dedicate the Property as Public Open Space; Authorize St aff to Solicit Bids for the Demolition of the Former Hassler Health Home Waste Meeting 04-14 Page 6 Area—(Report 'n and Staging e Treatment Facility and for Construction of a Parking �� ( p R-04-60 M. Williams presented the staff report. C. Britton provided some background information on how the staging area was on a public road. This acquisition is important because it is the key to opening up Pulgas and having some parking and staging. This has been a difficult acquisition and he thanked Mike for all his work. K. Nitz asked about the participation of the Use and Management Committee's input on the construction design of the staging area. C. Woodbury stated that the District met with the Use and Management Committee on site and presented the public with the concept for the staging area. The full Board approved the Use and Management Committee's amendment to include the staging area, and, after approval of the design contract, staff is now requesting authorization to bid. This is the final engineered layout for the construction and the permits are presently pending with San Mateo County. K. Nitz requested a copy of the layout design and C. Woodbury offered to go over the layout with him and any one else interested. K. Nitz questioned whether this design included the three new trails and when will there be signage for the expansion of the off-leash dog area. C. Woodbury stated that this is just a request for authorization to start the bid process for the staging area. The trails will be constructed by District staff and the signage will be included with the trail work pending approval of permits. The permits for the staging area will be approved before the permits for new trails. Staff anticipates the South Canyon trail work will start later this year, but most likely it will be next spring to summer before the construction of those trails. The staging area will begin late summer/early fall of this year. The Board received comments from a member of the public and resident of Redwood City, p Chris Golde. Ms. Goide expressed concern over the timeline in getting this project done. She is a frequent user of the off-leash ar ea and is ge g P J q � grateful that the District provides this opportunity. She appreciates the discussion tonight and would like to know if the new parking spaces would eliminate the that the road park ing area is not parking on the road. C. Britton commented t p g District land. Motion: P. Siemens moved that the Board adopt Resolution 04-20 of the Board of Directors of the Midpeninsula Regional Open Space District authorizing execution of the Agreement for Sale of Real Estate, authorizing officer or General Manager to execute Certificate of Acceptance of Grant to District, authorizing General Manager to enter into Revocable Permit and authorizing General Meeting 04-14 Page 7 manager to execute any and all other documents necessary or appropriate to closing of the transaction(Pulgas Ridge Open Space Preserve—Lands of City and County of San Francisco). K. Nitz seconded the motion. The motion passed 7 to 0. D. Agenda Item No. 4—Authorization to Award a Contract With Watershed Science for Construction of the Federal Emergency Management Agency (FEMA) Funded Grabtown Gulch and Virginia Mill Trail Repair and Bridge Projects at Purisima Creek Redwoods Open Space Preserve and El Corte de Madera Creek Open Space Preserve; Authorize General Manager to Execute a Contract with Watershed Science for the Bid Amount of$188,888.00 Plus a Contingency Amount of up to $37,777.00 for a Total Amount Not to Exceed $226,665.00 for Construction of the FEMA funded Grabtown Gulch and Virginia Mill Trail Repair and.Bridge Projects at Purisima Creek Redwoods Open Space Preserve and El Corte de Madera Creek Open Space Preserve —(Report R-04- 62). A. Ruiz presented the staff report and provided a map of the area. She noted the correction to the Board report on page 2,paragraph 2 under the heading: "FUNDING"the first grant amount from FEMA should read $29,685, instead of $26,120. Staff answered questions from the Board. L. Hassett commented on the "summary of bids" portion of the report and commended staff on the benefits of the percent difference from cost estimate information. He would like to see bids presented this way in the future. Motion: L. Hassett moved that the Board award a contract with Watershed Science for construction of the FEMA-funded Grabtown Gulch and Virginia Mill trail repair and the bridge projects at Purisima Creek Redwoods Open Space Preserve and El Corte de Madera Creek Open Space Preserve in the amount of$188,888.00, plus a contingency amount of up to $37,777, for a total not to exceed $226,665,00. K. Nitz seconded the motion. The motion passed 7 to 0. C. Britton praised A. Ruiz's work on this project. She provided a concise bid package and was able to secure the permits. E. Agenda Item No. 5—Program Evaluation for the 2003-2004 Action Plan of the Midpeninsula Regional Open Space District; Comment and Accept Staff s Program Evaluation Report—(Report R-04-63). C. Britton presented the staff report and asked that department managers highlight their progress reports and answer any questions from the Board. Meeting 04-14 Page 8 Real Property Department—M. Williams Acquisition, Funding and Negotiation Property Management Land Protection asked for an update on the lease extension negotiations P. Siemens as for Picchetti p Ranch. M. Williams stated that they recently heard back from the new tenants representative. In the meantime, Doug Vu (Planning Dept), is working on planning the seismic upgrades. Open Space Planniny-Department—C. Woodbury Planning and Geographic Information Public Access Improvements and Staff Facilities K. Nitz asked about the Directors' participation with the Resource Management Strategic Plan. C. Woodbury is hopeful to schedule a workshop with the Directors and the Resource Management expert some time in the late summer, early fall, which will include the Site Assessment Checklist. K. Nitz questioned the information on Sudden Oak Death. C. Roessler explained that Planning is assisting on the mapping effort and District Rangers are trained in how to spot it and several know how to sample for it. All data is submitted to a clearinghouse run by the State of California. There are more sightings now than in previous years. Cooperation with the State continues. M. Davey thanked C. Woodbury on the remarkable achievements of the Planning Department with the fact that LAFCo was staged front and center for most of the year. Operations Department—J. Maciel p Field Operations Resource Management The feral pig activity has diminished considerably this year. C. Roessler had met with regional and county parks that have also seen a reduction. C. Roessler answered questions regarding grassland management. C. Britton expressed his support of the Resource Management team efforts throughout the year. Public Affairs Department—R. Jurgensen General Public Information and Outreach Legislative, Funding and Organizational Relations R. Jorgensen presented the department's report and was asked about the status of the District's good neighbor policy. C. Britton stated that certification of completion of the annexation requires a good neighbor policy update and brochure. i Meeting 04-14 Page 9 N. Hanko spoke on behalf of the Legislative, Finance and Public Affairs Committee and has agreed to interview critics of the District's current good neighbor policy. Administration Department—S. Thielfoldt Administration Human Resources Legal Services General Counsel is now 80%time. S. Schectman mentioned that J. Maciel and G. Baille came up with a very creative idea on how to use outside counsel for assistance in updating the Operations Manual. For example, the City of Palo Alto contracts out their Deputy City Attorney because of his expertise with police and law enforcement procedures. It was very cost effective use of outside counsel. F. Agenda Item 6, Approval of Communications Site Lease and Agreement with MetroPCS for the Land Lease at Pul a_g s Ridge Open Space Preserve; Adopt Resolution Authorizing Approval of Communications Site Lease and Agreement at Pul alas Ridge Open Space Preserve with MetroPCS California/Florida Inc., a Delaware corporation doing business as MetroPCS (Report R-04-59) M. Williams presented the staff report and answered questions regarding hydro- seeding the future site of the transformer and box. The building permit will not be signed off until a satisfactory program has been adopted. The District has a plan to turn over and soften up the soil, re-hydro seed and follow-up inspection. This is all part of MetroPCS' requirement to secure the building permit and they are responsible for the work. Motion: K Nitz moved that the Board adopt the Resolution authorizing approval of the Communications Site Lease and Agreement with MetroPCS for the Land Lease at Pulgas Ridge Open Space District. J. Cyr seconded the motion. The motion passed 6 to 0. N. Hanko abstained. IX. INFORMATIONAL REPORTS J. Cyr: 1. He hiked Cold Creek on June 4`". It was a nice hike, beautiful preserve and he was concerned with the bicycles routes, and gave information to J. Maciel. 2. He attended the Special Park Districts Forum in Illinois. The host this year was Du Page County Forest Preserve District. He was impressed with the district's substantial amount of restoration. L. Hassett: He also attended the Special Park Districts Forum. He was impressed with the restoration projects and mentioned that the recovery times were phenomenal. The Du I i i Meeting 04-14 Page 10 Page District was fortunate to have the ability to do controlled burns regularly and saw how dramatically the native plants re-established themselves. N. Hanko: 1. She took Larry's spot on the Peninsula Gateway Corridor Study Advisory Committee meeting dealing with transportation problems with the Dumbarton Bridge and was happy to see so many environmentalists on the committee. 2. The Palo Alto City Council passed a resolution renaming the Arastradero Preserve as the Enid Pearson- Arastradero Preserve. 3. Two Palo Alto City Council members met with Nonette, Del and Craig to discuss the possible connection between Arastadero Preserve through Foothill Park and up through the District's Los Trancos Preserve. K. Nitz: He reminded Board that Board-appointees' reviews are due. D. Little: He would like the Board to receive Professor Loague's letter and CV at the next meeting. The Professor is an expert on erosion and he had a chance to look at Russian Ridge Preserve. I M. Davey: 1. She thanked everyone for their support, flowers and good wishes. C. Britton: 1. The Special Park Districts Forum was very interesting and Du Page has $42 million annual tax income. 2. He followed-up on the meeting with Palo Alto City Council and stated this project is an opportunity for a three-way agreement with the Santa Clara County and City of Palo Alto. 3. He has not heard anything new regarding the State's budget. He has confirmed that the District has reported their debt service in the hopes it will be exempt from any revenue reduction. 4. He has had several discussions in land Santa Clara Coun ty Parks and POST regarding Authority, g g with Santa Clara County y, Y tr ust supportY g for the Authority although the District's sphere of influence would not be involved with any of their projects. S. Thielfoldt: She stated there are three candidates up for re-election and that the nomination period is open from July 12, 2004 until August 6, 2004. Nomination/ to ackets will be available at the District office on July 12, 2004. candida p n District Preserves this past week. One J. Maciel: He reported on the two fatalities o p incident occurred at Windmill Pasture and the other incident occurred at Russian Ridge Preserve. Both persons were experienced hikers and M. Davey passed on a compliment she received on how competently staff responded to the Windmill Pasture incident. XI. ADJOURNMENT At 10:37 p.m.,the Regular meeting was adjourned. Margaret Reimche Recording Secretary I Regional Open Sp.ce 40 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-15 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS Wednesday,July 14,2004 MINUTES SPECIAL MEETING I. ROLL CALL President, Mary Davey, called the meeting to order at 6:05 p.m. Members Present: Jed Cyr, Mary Davey, Deane Little (arrived at 6:15 p.m.),Nanette Hanko, Larry Hassett (arrived at 6:17 p.m.), Ken Nitz and Pete Siemens Staff Present: Craig Britton, Sue Schectman, Sally Thielfoldt, Cathy Woodbury, Rudy Jurgensen, Duncan Simmons, Tom Fischer, Mike Williams II. CLOSED SESSION M. Davey stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Items 1, 2 and 3. The Board recessed to Closed Session at 6:06 p.m. and the Closed Session commenced at 6:06 p.m. The Board concluded the Closed Session at 7:25 p.m. REGULAR MEETING III. M. Davey called the Regular Meeting to order at 7:35 p.m. She announced that the Board had discussed Closed Session Agenda Items 1, 2 and 3 and reported that the following reportable action had taken place in Closed Session: The Board discussed Closed Session Agenda Item 3 and gave legal counsel approval to initiate litigation against another party. The litigation, the parties, and other information will be disclosed to any person upon request once litigation is formally commenced, unless this will jeopardize the District's ability to serve process on any party. The vote was 7-0. Additional Staff Present: Gordon Baillie, Michelle Jesperson, Michael Newburn and Del Woods PLEDGE OF ALLEGIANCE—Led by Girl Scout Troop 2359 (Belmont, CA) j,o Distel Circle 650-69,-1200 infotilopen5pace.org BOARD OE DIRECTORS:Pete Siemens,Mary Davey Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.open5pace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nltz L.Craig Britton Meeting 04-15 Page 2 IV. ORAL COMMUNICATIONS—There were none. V. ADOPTION OF AGENDA Motion: K. Nitz moved that the Board adopt the agenda. P. Siemens seconded and the motion passed 7 to 0. VI. ADOPTION OF CONSENT CALENDAR K. Nitz removed Agenda Item 6 and Claims. K. Nitz would like further clarification on Revised Claim No. 1176 (First Bankcard) specifically the $2,170.72 charge for Field Equipment, Supplies and Uniform Expense. S. Thielfoldt will provide details. K. Nitz questioned Revised Claim No. 1209 (Ray Budzinski, Consulting Services for Big Dipper Ranch). C. Woodbury assured the Board they would receive the final report, but not until next spring. N. Hanko announced she would abstain on Revised Claims No. 1228. Motion: K. Nitz moved that the Board adopt the Consent Calendar and Revised Claims 04-10. L. Hassett seconded the motion. The motion passed 7 to 0. VII. BOARD BUSINESS A. Agenda Item No. 1 —Reconsideration of the Board-Approved Use and Management Plan Amendment to Close and Realign Lower Spring Ridge at Windy Hill Open Space Preserve-, Reaffirm an Amendment to Use and management Plan for Wind Hill Open Space Preserve that Includes Closing and Realigning a Section of Lower Spring Ridge Trail (Report R-04-66). C. Britton stated that two letters were received after the mailing of Board reports and have become part of the Board's information. A. Ruiz presented the staff report and answered questions from the Board regarding environmental impact and the new trail alignment. S. Schectman clarified that if the Board determines to take an action other than reaffirming the prior action,the Board cannot make a final decision on this tonight. The Board cannot make a final decision because it adopted a mitigated negative declaration under CEQA approving the prior project. Should the Board determine that it wishes to reconsider its prior decision, the appropriate alternative action would be to refer this matter back to staff. Staff would then return to the Board with the Meeting 04-15 Page 3 appropriate analysis and CEQA documents for consideration prior to making a final decision. L. Hassett provided extensive comments regarding the staff report and the Board's previous 4 to 3 decision to close the section of the trail. This trail is within his Ward and he represents the Town of Portola Valley. His request is to retain a short segment of the trail (that is now a road) as a small footpath. The following people submitted speaker cards and chose to speak: NAME SUMMARY COMMENTS/CONCERNS Alan Carpenter He would like the District to keep the footpath access. Tracy Schilling She is a resident of the Sequoias and enjoys using the trails. Dorothy Kennedy She has lived in Portola Valley over 50 years and appreciates Larry's representation. She would like to keep the trail as is. Marilyn Waiters She does not want the proposed change regarding the alignment. Lynne Davis She is current Chair of Portola Valley Trails and Paths Committee. She spoke on behalf of Portola Valley Town Council Member, R. Merk, who would like to continue the good relationship with the District. She would prefer the District retain the segment of the trail as a single-track trail. Mary Hufty She proposed a trail connecting to the Betsy Crowder Trail that would allow a level section of the trail. Craig Breon He is Chair of the Planning Commission for Portola Valley. He believes this is a manageable issue if the vehicle access is moved to a pedestrian trail. Jeanette Hanser She is a 27-year resident of Portola Valley and feels it is necessary for seniors to have a level route to follow. She would like the District to retain the trail as a single track foot path. Dorothea Nell She does not want the trail to change. � C. Britton i ton commented w professional rofessional staff made the best recommendation that could be made based on the policies the Board set forth. When this was approved, the most controversial issue was the trail through the sag pond and, in fact, I it Meeting 04-15 Page 4 everything went through unanimously, except the realignment, which went through who voted m favor agreed f the four o on a 4 to 3 vote. Under Robert's Rules, one o g r ss worked exactly the way it was back to the Board. The process that it would come b p Y Y designed to work. Board members discussed this issue in more detail. Motion: P. Siemens moved that the Board refer one matter back to staff with the intention of retaining the section of Lower Spring Ridge Trail as a footpath, provide a necessary environmental review and consider an additional connecting loop (Betsy Crowder trail and Meadows trail) to the site. Discussion: J. Cyr and M. Davey presented their concerns to the Board. Further Motion: N. Nitz amended the motion to add that the Board also refer this back to the Use and Management Plan Committee for its review. L. Hassett seconded the motion. Vote: The motion passed 7 to 0. Further Motion: N. Hanko moved that the Board refer to the Legislative, Finance and Public Affairs Committee for renaming the trail as a historic trail. L. Hassett seconded the motion. Vote: The motion passed 7 to 0. C. Britton requested that Agenda Item No. 4 be moved up next to accommodate guests in the audience. The Board concurred. B. Agenda Item No. 4—Presentation of the Proposed Creative Design for the District's Web Site by Yellowduckdesi ng Inc. (Report R-04-64). M. Jesperson introduced Amanda Gross, Project Lead Consultant for Yellowduckdesign, Inc. She introduced her technical staff and provided a visual presentation of the content organization and structure. She answered questions and addressed concerns from the Board. S. Thielfoidt reminded the Board that the District wants to have staff maintain this web site with limited training and not have to pay consultants every time there is a change and/or update. No action was requested or taken on this item. C. Agenda Item No. 2 —Proposed Addition of Ball Property to Coal Creek Open Space Preserve San Mateo County Assessor's Parcel Number 080-221-030); Determine Meeting 04-15 Page 5 that Recommended Actions are Categorically Exempt from CEQA; Adopt Resolution f Ball Pro Tentatively Adopt Preliminary Use and Authorizing Purchase o ert •p � Y_.p v Management Plan Recommendations Including Naming the Property as an Addition to the Coal Creek Open Space Preserve; Indicate Your Intention to Dedicate the Property as Public Open Space at This Time (Report R-04-67). D. Woods presented the staff report and provided a slide show of the property. He answered questions from the Board regarding the environmental value of the property. He stated that the Alpine Trail experience would dramatically change if the property was developed. Hikers use this trail to enter other preserves, Monte Bello, Skyline, Russian Ridge and Coal Creek, etc. would into private hands for develop ment, it ou d 'f his parcel went m C. Bretton stated that i t p p p > create not only a visual problem, but also a potential harassment situation. There will be vehicles using the driveway and the owner would not be happy with the trail and potential conflicts with trail users. The fact that the trail is established, does not make it legal. M. Williams provided details of the transaction and answered questions from the Board regarding the amount of purchase. Motion: J. Cyr moved that the Board adopt Resolution 04-25 of the Board of Directors of the Midpeninsula Regional Open Space District authorizing acceptance of Purchase Agreement, authorizing the appropriate officer or the General Manager to execute Certificate of Acceptance of Grant to District, and authorizing General Manager to execute any and all other documents necessary or appropriate to close the transaction (Coal Creek Open Space Preserve — Lands of Ball, et al). P. Siemens seconded the motion. Discussion: K. Nitz stated his concern over the purchase price. D. Little questioned putting off the deal for some time to negotiate a better price considering the landslide problems and the absence of a view. M. Williams explained the fairly-level ridge that runs along the road, where a residence could be developed. The trail connection area is heavily used and there is no vehicle traffic. The District would be rounding out a preserve (there is not much left that isn't developed). If the District doesn't do something, it will someday be developed. Vote: The motion passed 6 to 1, with Director Nitz voting No. D. Agenda Item No. 3—Authorization to Conduct a Controlled Burn at Russian Ridge Open Space Preserve—(Report R-04-64). e ort and C Britton answered questions regarding the staff r g G. Baillie presented p q g grazing at Russian Ridge. Meeting 04-15 Page 6 Motion: K. Nitz moved that the Board authorize the General Manager to prepare for and conduct a controlled bum at Russian Ridge Open Space Preserve. J. Cyr seconded the motion. The motion passed 6 to 0. Director Hanko abstained. E. Agenda Item No. 5—Acceptance of Trail Easements and an Emergency Access Easement over McCarthy Property as an Addition to St. Joseph's Hill Open Space Preserve (Santa Clara County Assessor's Parcel Numbers 537-05-014 and 537-05- 0 15) and Acceptance of Quit Claim for a Roadway and Parking Lot Easement Right on St. Joseph's Hill Open Space Preserve; Determine the Recommended Actions are Categorically Exempt from CEQA; Adopt Resolution Authorizing Acceptance o Trail Easements and an Emergency Access Easement over the McCarthy Property as an Addition to the St. Joseph's Hill Open Space Preserve and Acceptance of Roadway and Parking Lot Easement on St. Joseph's Hill Open Space Preserve; Tentatively Adopt Preliminary Use and Management Plan Recommendations, Including Naming the Trails as an Addition to the St. Joseph's Hill Open Space Preserve; Indicate Your Intention to Withhold Dedication of Trail Easements as Public Trails at This Time—(Report R-04-65). Motion: P. Siemens moved that the Board adopt Resolution 04-26 authorizing acceptance of trail easements and an emergency access easement over the McCarthy Property as an addition to the St. Joseph's Hill Open Space Preserve and acceptance of roadway and parking lot easement on St. Joseph's Hill Open Space Preserve; tentatively adopt Preliminary Use and Management Plan recommendations, including naming the trails as an addition to the St. Joseph's Hill Open Space Preserve; and withhold dedication of trail easements as public trails at this time. K.Nitz seconded the motion. Discussion: T. Fischer provided information on the easement and answered questions from the Board. P. Siemens commented on the history of this property with the Town of Los Gatos and how this is a major accomplishment for everyone. C. Britton discussed the fee title to this area. Vote: The motion passed 7 to 0. F. Agenda Item 6, Half Moon Bay Coastside Foundation v. San Mateo County LAFCo, Midpeninsula Regional Open Space District; Authorize the General Manager to Approve Payment of Attorneys' Fees to the Law Firm of Shute, Mihaly and Weinberger in the matter of Half Moon Bay Coastside Foundation v. San Mateo County LAFCo, Midpeninsula Regional Open Space District and related Coastal Program. matters in an Amount Not to Exceed $50,000; Approve an Amendment to District's Fiscal Year 2004-2005 Budget to Appropriate $50,000 From the Budget Category New Land Purchases for the Payment of Such Fees—(Report R-04-15 Meeting 04-15 Page 7 Motion: K Nitz moved that the Board authorize the General Manager to Approve Payment of Attorneys' Fees to the Law Finn of Shute, Mihaly and Weinberger in an amount not to exceed $50,000 and approve an amendment to the District's Fiscal Year 2004-2005 Budget. L. Hassett seconded the motion. The motion passed 7 to 0. G. Agenda Item 7, C. Britton advised the Board that there was not enough information to cancel the July 28, 2004 meeting; therefore the meeting would be held and this agenda item was unnecessary. There was no action taken on this item. VIII. INFORMATIONAL REPORTS J. Cyr: 1. He attended the controlled bum and was very impressed with the organization of the event. 2. He hiked El Corte de Madera and received many positive comments regarding the trail. 3. He hiked Windy Hill on Monday and had an enjoyable time. L. Hassett: 1. He had a very productive meeting with Jim Warren and Nonette discussing the good neighbor policy. 2. He had a good time at Bill Cook's event in Pescadero. N. Hanko: 1. LFPAC is developing standards for an ombudsperson with the great help from Sally Thielfoldt. 2. She and Larry talked with Jim Warren and discussed the Good Neighbor policy and eminent domain issues. She distributed copies of a letter from Mr. Warren to the Board. K. Nitz: He hiked Windy Hill and Pulgas Ridge preserves. D. Little: 1. He visited Black Mountain Trail and noticed the collection of toilet paper located on one of the side trails to Hidden Villa. 2. He brought attention to the letter from Stanford Professor Loague included in tonight's FYls addressing outsloping, erosion, and other issues. M. Davey: She brought attention to the thank you card from Enid Pearson. C. Britton: He received an invitation for Judith Steiner's retirement party and was planning to go. He considers her one of the best executive directors at Hidden Villa. C. Woodury: There is a kick off meeting tomorrow morning at La Honda Creek for the master planning services and tour. IX. ADJOURNMENT At 10:49 p.m., the Regular meeting was adjourned. Margaret Reimche Recording Secretary Regional Open Sp,,.ce R-04-88 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-19 CELFIiRA'rFN(; 30 YEARS of OPEN SPACF_ PRFSERVA1ION September 8, 2004 AGENDA ITEM 1 AGENDA ITEM Approve the Amendments to the 2004-2005 Fiscal Year B get in Response to the State of California Reductions to Non-Enterprise Special District roperty ax Revenue GENERAL MANAGER'S RECOMMENDATION Approve the attached Resolution implementing an amendmen uction)to the 2004-2005 Fiscal Year Budget in accordance with the Administration and Budget Committee recommendation. DISCUSSION Since the Board adopted the District's 2004-2005 budget in March of this year, staff has been closely monitoring the state's proposed plan to reduce property tax revenues to non-enterprise special districts for the purpose of reducing the state budget deficit. The original proposal would have reduced District property tax revenues by as much as 25%per year for two years, (approximately $5 million per year or a total of$10 million). In response to this proposed reduction in revenue, the General Manager instituted a hiring freeze and new major project freeze and requested that department managers review their department budgets, making recommendations for areas of possible reductions. Management team then met three times to discuss budget reductions and staffing levels, making recommendations for budget reductions, including salary and benefit savings to be achieved through deferred hiring. Staff discussed the potential need for budget reductions with the Administration and Budget Committee on May 26, 2004, and presented details of potential proposed budget reductions to the Committee on August 23, 2004. Prior to presenting the final budget reduction recommendations to the Administration and Budget Committee on August 23, 2004, the state budget was passed. The formula for reductions to non- enterprise special districts was significantly reduced to a maximum of 10% (approximately$2 million per year for two years; however,this amount could be significantly reduced by virtue of offsets for debt service). In light of this reduced formula, the General Manager lifted the hiring freeze and directed staff to continue recruitment efforts. The management ream identified which positions would be filled first,based upon Action Plan priorities and staffing availability. 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton 6 s ar ae.re R-04-88 Page 2 i Of the $978,228 in proposed budget reductions before you, $291,686 is the estimated salary and benefit savings from vacant positions. Other major categories of reductions are: deferral of legal fees and funding of a settlement agreement which have been determined will not be needed this fiscal year($89,000), planning projects, including delay of the master plan at Sierra Azul and Bear Creek Redwoods Preserves,the Windy Hill trail realignment, and staff facilities repairs/ improvements ($298,000),the water truck($100,000) which would be purchased next fiscal year, and miscellaneous savings totaling $199,542 which includes various consultant fees, maps and brochures, costs associated with the art and wine festivals and equipment, training and conferences, which won't be needed until the District is fully staffed. The $978,228 proposed reduction in expenditures is slightly less than the figures presented to the Administration and Budget Committee. This is due to staff determining that we will be able to complete additional trail work this year and begin the water quality monitoring component of the El Corte Madera Watershed Protection Program. i Staff felt that a prudent look at expenditure reductions and a corresponding Board reduction of the current budget was necessary. Even though the ultimate revenue reduction figures may be less than anticipated, in the General Manager's opinion, it is still prudent to plan for the high end of such a reduction. In addition to this adjustment, which is in response to the state reduction in property tax revenues, staff will make recommendations for mid-year budget adjustments to the Administration and Budget Committee in October to be presented to the Board in November of this year. i Prepared by: Sally Thielfoldt, Assistant General Manager Contact person: L. Craig Britton, General Manager EXHIBIT A Midpeninsula Regional Open Space District Amended Budget for Fiscal Year 2004-2005 Adopted Amended Amended Budget Amount Budget I. Revenues A. Tax Revenues 19,258,000 (962,900) 18,295,100 B. Grant Income 4,037,000 4,037,000 C. Interest Income 765,000 765,000 D. Property Management-Rental Income 783,000 783,000 E. Other Income 200,000 200,000 TOTAL REVENUES 25,043,000 24,080,100 IL Increase in Reserves (8,988,606) (8,973,278) Expenditures A. Debt Service 1, Interest 4,395,677 4,395,677 2. Principal 2,495,249 2,495,249 Debt Service Subtotal 6,890,926 6,890,926 B. Salaries 1. General Manager 144,100 144,100 2. Controller 16,500 16,500 3. Legal Counsel 106,940 106,940 4. Board Appointee Meritorious Awards 0 0 5. General Manager Appointees 4,930,224 (238,342) 4,691,882 Salaries Subtotal 5,197,764 (238,342) 4,959,422 C. Benefits 1,395,358 (53,344) 1,342,014 D. Director's Fees 23,000 23,000 Salaries and Benefits Subtotal 6,616,122 (291,686) 6,324,436 E. Services and Supplies 1. Legal Services 118,000 118,000 2. Regular Outside Services 116,703 116,703 3. Contract Services 888,645 (144,950) 743,695 4. Election Expense 50,000 50,000 5. Library and Subscriptions 9,915 9,915 6. Management Agreements 50,000 50,000 7. Rents and Leases 92,826 (9,323) 83,503 8. Utilities 127,860 (5,000) 122,860 9. Postage 82,432 82,432 10.Printing and Duplicating 32,250 32,250 II.Insurance 88,558 88,558 12.Advertising 8,550 8,550 13.Maps and Aerials 14,800 (5,000) 9,800 14.Private Vehicle 13,000 13,000 15.District Vehicle 175,692 175,692 16.Business Meeting 16,550 16,550 17.Personnel Development 104,335 (19,750) 84,585 18.Maintenance/Repair of Equipment 22,900 22,900 19.Computer Expenses 37,520 (12,400) 25,120 20.Office Supplies/Small Equipment 25,250 (500) 24,750 21.Field Supplies/Small Equipment 124,743 124,743 22,Outside Maintenance Services 315,250 (25,000) 290,250 23.Permits,Fee,Property Taxes 21,150 21,150 24.Miscellaneous 600 600 25.Communications-Publications 129,050 (9,155) 119,895 26.Communications-Special Projects 17,050 (13,864) 3,186 27.Volunteer Program 34,515 34,515 Services and Supplies Subtotal 2,718,144 (244,942) 2,473,202 Fixed Assets 1. New Land Purchases 15,000,000 15,000,000 2. Real Property Support Costs- Appraisals,Title,Legal,Engineering 209,000 (76,500) 132,500 3. Structures and Improvements 2,394,414 (265,100) 2,129,314 4. Field/Office Equipment 39,000 39,000 5. Vehicles 164,000 (100,000) 64,000 Fixed Assets Subtotal 17,806,414 (441,600) 17,364,814 TOTAL EXPENDITURES 34,031,606 (978,228) 33,053,378 The District estimates a maximum tax revenue reduction of 10% per state fiscal year. RESOLUTION NO. 04-_ A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ESTABLISHING A PLAN FOR APPOINTMENT OF AN OMBUDSPERSON IN CONFORMITY WITH SAN MATEO COUNTY LOCAL AGENCY COMMISSION RESOLUTION NO. 960 WHEREAS, by adoption of Resolution No. 960, on April 7, 2004, the San Mateo Local Agency Formation Commission (LAFCo) conditionally approved the District's Coastside Protection Program; and WHEREAS, LAFCo's Condition No. 6 requires the District to appoint an Ombudsperson within 60 days from recordation of the Certificate of Completion of Annexation; and WHEREAS, the District Board of Directors and staff is strongly committed to establishing and maintaining good relationships with all residents and neighbors of the District and desires to promptly fulfill LAFCo Condition No. 6; NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: Section One. The Legislative, Finance and Public Affairs Standing Committee of the Board is immediately assigned with the development of recommendations to the Board of Directors for appointing an Ombudsperson in conformity with LAFCo Condition No. 6 for consideration and approval at the next feasible public meeting of the Board. Section Two. The Committee's recommendations shall include: a description of the ombudsperson's role and duties; the desired qualification criteria, including a requirement that the ombudsperson be a constituent of the District; whether the ombudsperson is to be a volunteer or compensated; the proposed term of appointment; the proposed application for Ombudsperson; and other necessary or desirable terms of appointment. Section Three. The District shall advertise in local newspapers and on the District's website for the position within I week of recordation of the Certification of Completion of Annexation, or at the next feasible meeting of the Board, in order to encourage applications. Section Four. The public shall be invited at this time to submit questions to the Board that they suggest be asked during the interview process. Section Five. Within 30 days of advertising the position, the Board-Legislative, Finance, and Public Affairs Committee shall call-hold a Speeial Public Meeting for the purpose of screening applications to reduce the number to 8 candidates for initial interviews, unless there are fewer than 10 applications. I Section Six. Within 2 weeks of the initial screeningMeeting, or if there is no initial screening g� g meeting then within 30 days of advertising for the position, the Board shall call a Special Public Meeting for the purpose of initial interviews of the applicants. Section Seven. Within 2 weeks of the initial interviews, the Board shall call a Special Public Meeting for the purpose of final interviews of the applicants and one Board member shall be assigned to contact the finalists' references on behalf of the Board. Section Eight. Within 60 days from recordation of the Certificate of Completion of Annexation the Board shall hold a Special Public Meeting to appoint the District Ombudsperson in conformity with LAFCo Condition No. 6 and Legal Counsel shall provide an appointment agreement for signature by the parties based upon the conditions and duties of appointment. I _ Regional Open Sj --e R-04-88 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-19 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION September 8, 2004 AGENDA ITEM 1 AGENDA ITEM Approve the Amendments to the 2004-2005 Fiscal Year Budg in Respo se to the State of California Reductions to Non-Enterprise Special District Pro erty Tax Re enue GENERAL MANAGER'S RECOMMENDATION Approve the attached Resolution implementing an amendment (reduction) to the 2004-2005 Fiscal Year Budget in accordance with the Administration and Budget Committee recommendation. DISCUSSION Since the Board adopted the District's 2004-2005 budget in March of this year, staff has been closely monitoring the state's proposed plan to reduce property tax revenues to non-enterprise special districts for the purpose of reducing the state budget deficit. The original proposal would ° have reduced District roe tax revenues b as much as 25/o per year for two property rtY Y p Y years, (approximately $5 million per year or a total of$10 million). In response to this proposed reduction in revenue, the General Manager instituted a hiring freeze and new major project freeze and requested that department managers review their department budgets, making recommendations for areas of possible reductions. Management team then met three times to discuss budget reductions and staffing levels, making recommendations for budget reductions, including salary and benefit savings to be achieved through deferred hiring. Staff discussed the potential need for budget reductions with the Administration and Budget Committee on May 26, 2004, and presented details of potential proposed budget reductions to the Committee on August 23, 2004. Prior to presenting the final budget reduction recommendations to the Administration and Budget Committee on August 23, 2004, the state budget was passed. The formula for reductions to non- enterprise special districts was significantly reduced to a maximum of 10% (approximately$2 million per year for two years; however,this amount could be significantly reduced by virtue of offsets for debt service) In light of this reduced formula,the General Manager lifted the hiring freeze and directed staff to continue recruitment efforts_ The management team identified ,}L ositions would be filled first,based u on n Plan riorities an cyhncrs; P Jc'0' �J®r, Un Of the in proposed budget reductions before you, $291,686 is the estimated salary and benefit savings from vacant positions. Other major categories of reductions are: deferral of legal i 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gi-0495 fax www.openspace.org Deane Little,Nonette Hanko,Larry HossetL Kenneth C.Nitz L.Craig Britton T R-04-88 Page 2 Y g fees and funding of a settlement agreement which have been determined will not be needed this 000 planning projects, including delay of the master plan at Sierra Azul and fiscal year($89, ), p g p � g Y Bear Creek Redwoods Preserves, the Windy Hill trail realignment, and staff facilities repairs/ improvements ($298,000), the water truck($100,000)which would be purchased next fiscal 42 which includes various consultant fees, maps year, and miscellaneous savings totaling $199,5 P and brochures, costs associated with the art and wine festivals and equipment, training and conferences, which won't be needed until the District is fully staffed. The $978,228 proposed reduction in expenditures is slightly less than the figures presented to the Administration and Budget Committee. This is due to staff determining that we will be able to complete additional trail work this year and begin the water quality monitoring component of the El Corte Madera Watershed Protection Program. Staff felt that a prudent look at expenditure reductions and a corresponding Board reduction of the current budget was necessary. Even though the ultimate revenue reduction figures may be less than anticipated, in the General Manager's opinion, it is still prudent to plan for the high end of such a reduction. In addition to this adjustment, which is in response to the state reduction in property tax revenues, staff will make recommendations for mid-year budget adjustments to the Administration and Budget Committee in October to be presented to the Board in November of this year. Prepared by: Sally Thielfoldt, Assistant General Manager Contact person: L. Craig Britton, General Manager i i I - EXHIBIT A Midpeninsula Regional Open Space District Amended Budget for Fiscal Year 2004-2005 Adopted Amended Amended Budget Amount Budget I. Revenues *A. Tax Revenues 19,258,000 (9 6,1 Qo 0) 48;2r&�99 ry1Y.. / ® L B. Grant Income 4,037,000 4,037,000 C. Interest Income 765,000 765,000 D. Property Management-Rental Income 783,000 783,000 E. Other Income 200,000 200,000 TOTAL REVENUES 25,043,000 25,043,000 II. Increase in Reserves (8,988,606) (8,010,378) III. Expenditures A. Debt Service 1. Interest 4,395,677 4,395,677 2. Principal 2,495,249 2,495,249 Debt Service Subtotal 6,890,926 6,890,926 B. Salaries 1. General Manager 144,100 144,100 2. Controller 16,500 16,500 3. Legal Counsel 106,940 106,940 4. Board Appointee Meritorious Awards 0 0 5. General Manager Appointees 4,930,224 (238,342) 4,691,882 Salaries Subtotal 5,197,764 (238,342) 4,959,422 C. Benefits 1,395,358 (53,344) 1,342,014 D. Director's Fees 23,000 23,000 Salaries and Benefits Subtotal 6,616,122 (291,686) 6,324,436 E. Services and Supplies 1. Legal Services 118,000 118,000 2. Regular Outside Services 116,703 116,703 3. Contract Services 888,645 (144,950) 743,695 4. Election Expense 50,000 50,000 5. Library and Subscriptions 9,915 9,915 6. Management Agreements 50,000 50,000 7. Rents and Leases 92,826 (9,323) 83,503 (/'C�► 'G{e`r o " (,-I M RESOLUTION NO. 04- RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2003-2004 The Board of Directors of the Midpeninsula Regional Open Space District(MROSD) does resolve as follows: WHEREAS, on March 24, 2004,the Board adopted Resolution No. 04-10 approving the 2004-2005 fiscal year budget; and WHEREAS, the State of California has adopted in its budget a reduction of as much as ten percent(10%)of property tax revenues to non-enterprise special districts resulting in an estimated maximum loss of up to $2 million per year for MROSD, for two years; and WHEREAS, the Administration and Budget Committee recommends adoption of the amended budget. NOW, THEREFORE, be it resolved as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby adopt the attached amended budget(Exhibit A) for 2004-2005, which amends Resolution No. 04-10 accordingly. Section Two. The budget for the Midpeninsula Regional Open Space District for fiscal year 2004-2005 is amended as set forth in Exhibit A, a copy of which is attached hereto and made a part hereof by reference. Section Three. Monies are hereby appropriated in accordance with said budget. 8. Utilities 127,860 (5,000) 122,860 (.pc 9. Postage 82,432 82,432 10.Printing and Duplicating 32,250 32,250 II.Insurance 88,558 88,558 12.Advertising 8,550 8,550 13.Maps and Aerials 14,800 (5,000) 9,800 14.Private Vehicle 13,000 13,000 15.District Vehicle 175,692 175,692 16.Business Meeting 16,550 16,550 17.Personnel Development 104,335 (19,750) 84,585 Alc o `` 18.Maintenance/Repair of Equipment 22,900 22,900 19.Computer Expenses 37,520 (12,400) 25,120 1a�7 o�s 20.Office Supplies/Small Equipment 25,250 (500) 24,750 21.Field Supplies/Small Equipment 124,743 124,743 22.Outside Maintenance Services 315,250 (25,000) 290,250 f'c r 23.Permits,Fee,Property Taxes 21,150 21,150 24.Miscellaneous 600 600 25.Communications-Publications 129,050 (9,155) 119,895 6�-o cN vee_( 26.Communications-Special Projects 17,050 (13,864) 3,186 vu 27.Volunteer Program 34,515 34,515 Services and Supplies Subtotal 2,718,144 (244,942) 2,473,202 Fixed Assets 1. New Land Purchases 15,000,000 15,000,000 2. Real Property Support Costs- L� i Y IV,/ Appraisals,Title,Legal,Engineering 209,000 (76,500) 132,500 3. Structures and Improvements 2,394,414 (265,100) 2,129,314 M"JllQ;, 1°fah 4. Field/Office Equipment 39,000 39,000 5. Vehicles 164,000 (100,000) 64,000 �-� �eN Ir u c_ Fixed Assets Subtotal 17,806,414 (441,600) 17,364,814 TOTAL EXPENDITURES 34,031,606 (978,228) 33,053,378 * The District estimates a maximum tax revenue reduction of 10%. i Regional Open Sp..z e R-04-85 Meeting 04-19 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT September 8, 2004 CELEBRATING 3O YEARS ()I OPEN .til'A(A. I'RESEIZVA1"1ON AGENDA ITEM 2 AGENDA ITEM Authorization to Contract with EDAW, Inc. to Provide Master Planning Services at Sierra Azul and Bear Creek Redwoods Open Space Preserves and Assig / ent of Participation in the Master Planning Workshops to the Use and Management Committ'e GENERAL MANAGER'S RECOMMENDAIIQNS 1. Authorize the General Manager to contract with EDAW, Inc. (EDAW) in an amoun t to exceed $170,000 to provide master planning services at Sierra Azul and Bear Creek Redwoods Open Space Preserves. 2. Refer the following assignment to the Use and Management Committee: Participate in the master planning workshops with the public, staff and consultants to draft a vision, goals and concept for each master plan for the consideration and approval of the full Board of Directors. DISCUSSION Preparation of a master plan for Sierra Azul/Bear Creek Redwoods Open Space Preserves is a key component of the FY 2004-05 Planning Department Action Plan. The purpose of this comprehensive planning project is to develop a long-term vision for each Preserve; establish the framework to protect the natural, cultural, and historic resources in these rural landscapes; provide opportunities for recreation access, interpretation, and education that compliment the protection of resources; and to use a collaborative, community-based approach to engage stakeholders and the public in the planning process. Qualifications were requested from local and regional planning firms with expertise in park and open space planning, public participation, resource management, and CEQA compliance. Based on review of the fourteen qualifications packages that were received, three firms were selected to provide detailed proposals and to be interviewed for the master plan project: • Design, Community and Environment • EDAW • LSA Associates Jane Mark, Park Planner with the Santa Clara County Department of Parks and Recreation and Paul Ringgold, Director of Stewardship with the Peninsula Open Space Trust, assisted District staff in the consultant selection process. Based on the interviews, review of the firms' capabilities and past experience, and analysis of the fee proposals, the panel concluded that EDAW was best suited to the Sierra Azul/Bear Creek Redwoods project. EDAW showed a 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nanette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton R-04-85 Page 2 clear understanding of the District's goals for science-based decision-making, a robust public participation process, and flexibility and responsiveness in working with District staff to develop a model planning process. EDAW would utilize a team of highly qualified professionals and an approach that is tailored to the unique conditions at each Preserve. EDAW is a large firm with tremendous in-house expertise to tackle the complex issues at Sierra AzuI and Bear Creek Redwoods Open Space Preserves. EDAW has completed a number of comprehensive planning projects including the San Francisco Peninsula Watershed Master Plan, the Cloverdale Coastal Ranch Resource Management Plan, and the Sugarloaf Ridge State Park General Plan and EIR. EDAW has included Public Affairs Management on their team to provide additional expertise in the development of a communications plan to fully engage stakeholders and the public in the planning process. Funding A total of$170,000 was allocated for the Sierra AzuI/Bear Creek Redwoods master plan project. EDAW has the staff resources to meet the project schedule, which calls for the completion of the master plan and associated environmental documents within a 12-month timeframe. Staff anticipates the project would start at the beginning of October, the third quarter of fiscal year 2004-2005. Therefore,the project costs would be divided between this fiscal year and next. Use and Management Committee Both the Sierra Azul /Bear Creek Redwoods and the La Honda Creek master planning processes would include robust public participation through a series of workshops. Staff recommends the Board refer the following assignment to the Use and Management Committee: Participate in the master planning workshops with the public, staff and consultants to draft a vision, goals and concept for each master plan for the consideration and approval of the full Board of Directors. Prepared by: Cathy Woodbury, ASLA/AICP, Planning Manager Contact person: Same as above Regional Open Sp,.,t-e R-04-86 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-19 CELEBRATING; 30 YEARS OF OPEN SPACE PRESERVATION September 8,2004 AGENDA ITEM 3 AGENDA ITEM Authorization to Solicit Bids for the Seismic Upgrade of th inery Building at Picchetti Ranch Open Space Preserve GENERAL MANAGER'S RECOMMENDATI Authorize staff to solicit construction bids for the seismic upgrade of the winery building at Picchetti Ranch Open Space Preserve. DISCUSSION At your October 22, 2003 meeting,you authorized the General Manager to enter into a contract with Page &Turnbull,Inc.to provide architectural and engineering services for the seismic retrofit of the winery building at Picchetti Ranch Open Space Preserve(see Report R-03-105). This project,partially funded by separate matching grants from the California Heritage Fund in the amount of$50,000 and Santa Clara County Historical Heritage Commission in the amount of$66,000, includes upgrading the superstructure of the unreinforced masonry building so that it will be compliant with State law and County ordinances. First,the roof and walls must be tied correctly to the floor with anchors and blocking. Second,the roof and floors must be upgraded with blocking so they can better act as diaphragms, which carry and resist lateral forces. Third, the brick walls at the ends of the building must be tied to the roof above with a new shear wall constructed on the face of the wood gable-end walls. Finally, improvements will be made to the entrance and exit points of the building in order to comply with the Americans with Disabilities Act (ADA). Staff has worked closely with Page&Turnbull,Inc. to ensure that the proposed work would meet the objectives of the grant and be compliant with State law and County ordinances. The project was ' presented to the County Historical Heritage Commission on August 19,2004 and the grant was approved without comment. The State Office of Historic Preservation is currently reviewing the proposed plans and has indicated that any comments regarding the project would be minor in nature. When approved by the State,the plans will be submitted for the necessary building permits. Staff expects to solicit bids and request Board approval to award a construction contract for the seismic retrofit in November 2004,and anticipates that the project will be completed by the end of May 2005. FUNDING At your March 24, 2004 meeting,you approved the fiscal year 2004-2005 budget that included $211,500 to complete the design and construction for the retrofit of the winery building at Picchetti Ranch Open Space Preserve(see Report R-04-42). Staff estimates that the allocated budget will be sufficient to fund the remaining consultant work and construct the improvements. The District's net cost will be approximately $95,500. 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton R-04-86 Page 2 CEQA COMPLIANCE Staff concludes that soliciting bids for construction of this seismic retrofit does not constitute a project under the California Environmental Quality Act(CEQA). Therefore,the recommended action is exempt. Any future action taken by the Board to implement the consultant's work, such as approval of construction, will be subject to CEQA review at that time. Prepared by: Douglas Vu, ASLA, Acting Open Space Planner 11 Contact Person: Same as above Regional Open Sp.ce ------------ R-04-84 Meeting 04-19 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT September 8, 2004 C,E1_FBRA"1ING 30 YEARS OF OPUN �11A(1. PRFScRC'A110N AGENDA ITEM 4 AGENDA ITEM Purchase of Surety Bond for 1995 Note Reserve Fund CONTROLLER'S RECOMMENDATION Authorize the purchase, for a one-time premium of$20,000, of a ten-year surety bond from Ambac Assurance Corporation in the principal amount of$460,000, and the execution of all associated documents. DISCUSSION The 2004 Bond transaction, completed in January 2004, included the advance refunding of over half of our outstanding 1995 Notes. As proposed by our underwriter, approved by bond counsel, and documented in the official statement for the 2004 Bonds, $460,000 of cash was removed from the 1995 Reserve Fund (half of the reserve fund), at the closing, and used in the refunding. As part of our annual accounting audit, the auditors reviewed the adequacy of our debt reserve funds and recommended replenishing the full 1995 Note Reserve Fund. Bond counsel determined that this replenishing is appropriate and consistent with the language in the 1995 Note Indenture. Therefore, in order to meet our commitment to holders of the 1995 Notes, I recommend replenishing the $460,000 to the 1995 Note Reserve Fund. The District receives the interest earned on debt reserve funds, which are ultimately used to make the final debt service payment. We are able to meet this reserve requirement either with a cash deposit or with a surety bond. Ambac Assurance Corporation, which insures most of our outstanding debt and provides surety bonds covering a majority of our reserve fund requirements, has offered to supply a$460,000 surety bond, covering the remaining ten-year life of the 1995 Notes, for a one-time premium of $20,000. This is a very favorable proposal because it would allow the District full use of the $460,000 of cash at an annual cost of about 0.4%per year. The effect of replenishing the 1995 Reserve Fund is, therefore, to reduce the net bond proceeds to the District by $20,000. Fortunately,the other issuance costs for the 2004 Bonds turned out to be about $70,000 less than projected by the underwriters, so the overall net proceeds will still exceed expectations. Prepared by: Mike Foster, Controller Contact person: Same as above 33o Dlstel Circle 6So-691-1200 Info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 6So-691-0485 fax www.openspace.org Deane tittle,Nonette Honko,Larry Hassett,Kenneth C.Nitz L.Craig Britton I Regional Open Sp..4 e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION TO: Board of Directors FROM: L. Craig Britton, General Manager DATE: September 8, 2004 RE: FYI's I 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton .&TEROFFICE MEMORANDUM August 30, 2004 TO: L. Craig Britton, General Manager FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month July Year 2004 DISTRICT VIOLATIONS CITES TOTALS OTHER CRIMES TOTALS Bicycles Auto burglery 4 Closed area 3 6 Stolen vehicle 1 Speed 19 27 False Information 2 Helmet 4 18 Unknown bones/remains 1 Night-riding 0 0 Dogs Prohibited area 5 7 ACCIDENTSANCIDENTS Off-leash 15 20 Bicycle accident 3 Off-road vehicles 0 1 Equestrian accident 1 Closed area 0 8 Hiking/running accident 1 After hours 7 20 Other first aid 0 Fishing 0 0 Search& Rescue 2 Vandalism 0 4 Vehicle accident 0 Parking 6 8 LZ air evacuation 0 Parking after hours 18 28 Fire 1 Dumping 0 3 Camping 6 8 Campfires 0 2 ENFORCEMENT Weapons Parking citations 24 Actual contact 1 1 Other citations 65 Report only 0 1 Written warnings 69 Evidence of 0 0 Arrests 0 Fireworks 0 1 Police assistance 5 Smoking 1 2 Vehicle prohibited 1 3 Minor poss ETOH 2 2 MUTUAL AID Drivers license restricted 1 1 Accident 1 Group w/out permit 0 3 Law enforcement 2 Unauthorized grading 0 1 Landing zone off-site 0 Urinating in public 0 9 Fire 2 SUMMARY OF SIGNIFICANT INCIDENTS BY DATE Date 3 While patrolling on Pheasant Road in a closed area of Sierra Azul, B. Guzman contacted two juveniles in a vehicle, stated age 18 years, and an adult. He advised them that the surrounding area was closed. He observed a container of alcohol. R. Correia arrived and assisted. While rangers were gathering further information, an unidentified juvenile fled from the scene. Santa Clara County Sheriff's office was notified. A plain view search of the vehicle by A. Correia netted several more containers of alcohol. A deputy arrived and was able to get the name of the subject who fled. He also did a search and found more alcohol. The driver's mother was contacted to pick up her vehicle and her son. Two people were cited for being under 21 with alcohol in the vehicle. The subject who fled was not found. 4 While patrolling in Sierra Azul, B. Malone observed a vehicle just off Reynolds Road in an area closed to vehicles. All four people in the vehicle were cited for after hours use prohibited and the driver was cited for vehicles prohibited. 5 A man hiking in the Rincon Creek drainage near Guadalupe Reservoir came across some bones of unknown origin. He notified Santa Clara County Sheriff's Office. A. Correia arrived and assisted with the search. The bones were located and the case was referred to the detectives' department. A deputy photographed the area, collected the bones and sent them to the county coroner's office. 5 T. Lausten stopped to investigate two vehicles blocking the gate at Foothills Open Space Preserve. He heard a pellet gun from within the reserve. At 9 PM T. Lausten C. Barresi and p g P Palo Alto police stopped four male adults leaving the area. A pellet gun and knives were confiscated and returned. One man was issued a citation for discharge of a pellet gun. One of the three had previously been issued a citation for discharge of a high-powered rifle at Monte Bello. 14 F. Reneau observed an unoccupied vehicle in the parking lot at Ravenswood. A check indicated that the vehicle was stolen. East Palo Alto PD were notified. A short time later Reneau saw a man walking toward the vehicle with a gas can. When EPA PD arrived they gathered information and arrested the man. The vehicle's owner was notified and he picked up the vehicle. 15 District staff responded to a wildfire at the Djerassi Ranch on Bear Gulch Road, adjacent to La Honda OSP. District units were one of the first to arrive on scene. The fire was contained to several acres of grass. 16 K. Miller received a tip that two vehicles with two associated subjects were preparing to dump debris at Sierra Azul adjacent to Reynolds Road. The reporting party made contact with the subjects, who stated that they would not dump. Later, dumped material was found at that location. The reporting party forwarded the information, along with vehicle license plate numbers. K. Miller had the dump cleaned up and is following up on the subjects associated with the vehicles. 18 An attempted auto burglary occurred at Windy Hill in the Portola Road parking lot. The passenger side door lock of a visitor's vehicle was pried open. The victim said the vehicle was damaged but nothing was taken. 21 District patrol staff were alerted to a person possibly impaired or driving under the influence of drugs or alcohol. C. Barresi and T. Valterria followed at a safe distance. They counted that the vehicle touched or crossed the centerline 16 times and twice drove in the opposite lane. The driver continued to a residence on Page Mill Road before officers arrived, approximately fifty minutes after being requested. Officers made contact with the individual and determined he was diminished in his capacities from medication. 21 District patrol staff were first to arrive on scene and provide emergency medical care and assessment to an injury bicycle accident at Monte Bello. The victim sustained a laceration to her forehead, an injury to her right arm and complained of hip pain, later determined to be a fractured pelvis. Palo Alto Engine 8 assisted. The victim was flown by Life Flight medical evacuation helicopter to Stanford Hospital. 24 A cyclist descending Canyon Trail in Monte Bello struck a loose dog, causing him to crash and dislocate his shoulder. The injury caused the dog to throw up. The dog was with three cyclists riding down hill "free rider"bikes and wearing full protective gear. The riders swore at a witen when the witness told the riders that dogs were not allowed. The witness described the riders to rangers. The victim walked out two miles to Page Mill Road before District staff became aware of the incident. After being checked by Palo Alto Fire paramedics, the cyclist had a friend drive him to the hospital. 25 A visitor reported that he heard numerous shots being fired and smelled gunpowder near the Higgins-Purisima parking lot at Purisima. He said he saw a group of five men which he believed were responsible for the gunfire. The report was made to District staff several days after the incident. The witness provided suspect descriptions and associated vehicle descriptions. 28 Six people, five adults under 21 and one juvenile, were issued citations for camping overnight in Purisima Creek Redwoods. Alcohol bottles were scattered around the tent. The parent of the juvenile was notified. 30 A tourist from Germany hiking at Los Trancos had approximately eight hundred dollars worth of property stolen from his car, mostly clothing and a backpack. A window was smashed to gain entry. A San Mateo sheriff's deputy who was in the area took the initial report. Additional Information A large number of auto burglaries have been experienced in the Page Mill Rd and Skyline Blvd. area. Staff are coordinating with local law enforcement agencies to warn visitors and to catch the perpetrators. July vandalism 10 Graffiti was found on a wall of the restroom at Jacques Ridge in Sierra Azul. 24 The front doors on the monolith at the airbase in Sierra Azul were broken into and left open. 26 A regulation sign at Corte Madera on a single track trail was damaged. Laminate was pulled off and an attempt made to remove the"No Bikes" symbol. 27 A chain and combination lock were missing off a gate in Sierra Azul. =•L-N-07-22004 11 PLC i d i11 B'J I LD i N',3 t.(1 :, u 44g p, - .4--.I-ti 1 1 b I CON F I I.08atn 09/07/04 CCL Fee. NO FEF- SAN rAATEo Count of pages 69 Recorded in Official Records County of San Mateo LOCAL AGENCY F'ORMATI warren Slocum 455 COUNTY CENTER,2ND FLOOR-REDWOOD CITY,CA S!0 3-1653 Assessor-County Clerk ��-Record��er CERTIFICATE OF COMPLETIC * 2 p 0 4 0 1 1 5 7 A R >F Pursuant to Government Code Section 57200 et seq..this Certificate is issued by the Executive Officer of the Local Agency Formation Coinmissiou of San Mateo County(LAFCo),California. 1. The short-form designation, as determined by LAFCo, is Annexation of the San Mateo County Coastal Area to the Midpcninsula Regional Open Space District 2. The naive of each district or city involved in this;change of organ, ttion and the kind or type of change of organization ordered for each city or district are as follows: City or District Tvge of Change of Organization Midpeninsula Regional Open Space District. Annexation 3. The above listed district is locates! Nvithin the following counties: San Mateo County, Santa Clara and Santa Cruz Counties. - 4. Thr anncxation territory is located in San Mateo County. 5. A description of the boundaries of the above cited change of organization or reorganization is shoven on the attached snap and legal description,marked Exhibit A and by reference incorporated herein. Said boundaries include territory bounded wi the west by the Pacific Ocean,on the east by current District boundaries and lands of the Citv and County of San Francisco (SFPUC), on the north by the corporate boundaries of the City of Pacifica,on the south by the Santa Cruz-San Mateo County Boundary. 6. The territory involved in this change of orgardzation is iuhabited. 7. This change of organization lras been approved subject to the terns;and cond.itiQas contained in LAFCo Resolution 960,a copy of which is attached hereto, marked Exhibit B and by reference incorporated herein. 8. LAI'Co Resolution No. 964 ordering this change of organization was adopted on September 7, 2004, is mark-od.Exhibit C and by reference incorporated herein. I hereby certify that I Irave examined the above-cited resolution, including any terms and conditions, and the map and have found then,docuinents to be in compliance with Resolution 960, adopted on April 7, 2004. Dated: September 7, 2004 Martha Pcyatos Executive Officer MICHAEL M. HONDA WASHINGTON OFFICE: 15TH DISTRICT,CALIFORNIA q �f 1713 LONGWORTH HOU$E OFFICE BUILDING WASHINGTON,DC 20515 COMMITTEE ON TRANSPORTATION PHONE:(202)225-2631 AND INFRASTRUCTURE FAX: (202)225-2699 SUBCOMMITTEES: http:1/www.hoase.gov1honda AVIATION HIGHWAYS ANo TRANSIT DISTRICT OFFICE: 1999 SOUTH BASCOM AVENUE COMMITTEE I SCIENCE �Cor�gre�� of t je r�iteb tacte� SUITECA9 SUBCOMMITTEES' CAMPBELL,CA 95008 PHONE:(408)558-8085 RESEARCH ouze of Ae regentatibez FAH: (888)558--8086 6434715 ENERGY �. � (888)643-4715 GILROY RESIDENTS:(888)6434715 September 8, 2004 Mid-Peninsula Regional Open Space District Neopolitan Networks, Inc. Dear Friends: It gives me great honor to acknowledge the collaborative efforts of the Mid-Peninsula Open Space District and Neopolitan Networks, Inc. in providing broadband access to the citizens of the South Skyline area. Your combined energy has helped narrow the digital divide for citizens living in rural areas. I applaud the diligence of the Mid-Peninsula Regional Open Space District in keeping the preservation of public open space as an overriding concern in the efforts to deliver broadband access to residents. In narrowing the digital divide, the pressures of providing service to rural residents while preserving the public trust is a challenge that has been met by you. The innovative contributions made by Neopolitan Networks, Inc, in helping narrow the digital divide for the residents of South Skyline area shows that businesses can expand into rural areas with minimal cost while providing a service to those residents. Such actions bring us closer together in the digital era. May you have continued success and longevity with this valuable program. Sincerely, Mike Honda Member of Congress PRINTED ON RECYCLED PAPER ...... .___. Consideration of Names for Mills Creek Open Space Preserve Summary of Historical Place Names Near Mills Creek Open Space Preserve In 1764,Gaspar de Portola,while navigating what is now the San Francisco Peninsula, somehow managed to negotiate the heavily timbered mountains and steep canyons that lay between the bay and the ocean,and stumbled onto an area so beautiful it must have taken even his experienced-explorer's breath away—the coastal lands of the San Francisco Peninsula. This was an area lush and green and fertile—and almost completely inaccessible by any means then known to man—ship,horse,or even by foot. To the west were coastal cliffs and an ocean pacific in name only. To the north and east were forested mountains and steep canyons. Even the Spanish missions,that soon owned the lands after Portola's arrival,basically ignored the area,which,ironically,provided the native tribes one final refuge before the Mexicans,and later the Anglo-and European-Americans, finally arrived to supplant them. When Mexico won its independence from Spain,the Mexican territorial governors took much of what had been Spanish mission lands in Alta California and granted them to their fellow Mexicans,who proceeded to establish vast Ranchos. Along the Peninsula, lands belonging to the Mission Dolores in San Francisco were divided into a number of these land grants, the two most significant of which were Rancho Corral de Tierra,conveyed to Tiburcio Vasquez in 1839 and Rancho Arroyo de los Pilarcitos (Creek of the Little Pillars),conveyed to Candelario Miramontes in 1841. Although Vasquez received his Land Grant before Miramontes,Miramontes was the first to actually settle in the area,building his house on the southern bank of Pilarcitos Creek. Miramontes would later become known as the first resident of Half Moon Bay. He moved his wife, 13 children,and some 30 head of livestock over native foot trails from the Presidio in San Francisco to his 4,424-acre Rancho on the Peninsula. Miramontes re-named his new estate Rancho San Benito,but the name most commonly used by Anglo-and European-Americans was Rancho Miramontes—perhaps to distinguish it from the small community of San Benito that soon grew up around the Miramontes house. Eventually, San Benito grew to be the largest and most prosperous of the few small supply towns that developed in the area. From 1846 to 1848,Mexico and the United States were at war with each other. A war which Mexico lost, and which eventually led to California becoming the thirty-first state of the United States in 1850. War over, Statehood accomplished, and gold discovered,the huge Anglo-European-American influx into California began. Among so many other things,new roads were built, even through the Santa Cruz Mountains, and soon the little town of San Benito was no longer quite so inaccessible. Soon,in fact,the little town of San Benito was re-named Spanishtovwn by the newly arrived Anglo-Europeans because Spanish was the primary language spoken there. And the name stuck until 1908 when it was officially changed to Half Moon Bay. By 1853,the heirs of Miramontes had sold large portions of the Rancho they had inherited. Two of the people they sold their land to were James and William Johnston,whose ranch eventually included half of what had been the original Miramontes Rancho. Another prominent landowner in Spanishtown was Robert Mills,who in 1865 was listed as one of the Peninsula's richest men. He acquired properties in and around Spanishtown,including a portion of what is now Burleigh Murray Ranch State Park. He was both a rancher and a developer, engineering the "Spanishtown South"subdivision through government channels in Redwood City. Mills also owned a large parcel of land adjacent to Frank Madonna's and Guilio Franciola's dairy ranches east of town in the Pilarcitos Valley. Both Madonna and Franciola were an enterprising pair who,besides dairy farming, maintained orchards,experimented with vineyards and winemaking,and formed a land development partnership with Robert Mills and Joseph Debenedetti. In fact,Mills and Madonna became such prominent citizens,two of the major creeks in the eastern hills were named after them. Staff Recommendation for Re-naming Mills Creek Open Space Preserve Based on our research into the history of the area,we are recommending changing the name of Mills Creek Open Space Preserve to Miramontes Ridge Open Space Preserve. The most imposing ridge that climbs steeply eastward from the edge of Half Moon Bay all the way to Skyline Boulevard is locally known as Miramontes Ridge. Peninsula Open Space Trust acquired a large portion of Miramontes Ridge in 1997 from the Gilchrist family,and the District has recently been awarded a Coastal Conservancy grant to assist in purchasing that property as an addition to the existing Preserve. Regional Open Sp...ce MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION TO: Board of Directors 4Y FROM: L. Craig Britton, General Manager DATE: September 3, 2004 RE: FYI's 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton RECEIVE `{ AUG 2 5 2004 VIIDPENINSUI A RE(AONAL OPEI BAY AREA SPACE DISTRICT RIDGE TRAIL M C O U N C I L August 23rd, 2004 i Midpeninsula Regional Open Space District 330 Distel Circle Los Altos Hills, CA 94022-1404 ATTN: L. Craig Britton—General Manager Subject: Neville Property Acquisition Dear Craig: This letter confirms that the Bay Area Ridge Trail Council has received and approved all title acquisition documents pertaining to acquisition of the Neville property. These documents include our joint funding agreement, property appraisal, preliminary title report, purchase agreement, phase 1 environmental review,escrow instructions, and sign plan. Based on this review of documents, we have forwarded to the Coastal Conservancy our authorization to release funds for this acquisition. We are continually impressed with your staff and delighted to be able to partner in these mutually beneficial projects. We look forward to working with you and your staff soon to further the completion of the Bay Area Ridge Trail. Sincerely G Holly Va outen Executive Director Cc: Assemblymember Joseph Simitian Senator Bruce McPherson Mary Small—Coastal Conservancy Mike Williams—Real Property Manager Midpeninsula Regional Open Space District 1007 GENERAL KENNEDY AVENUE,SUITE 3,SAN FRANCISCO,CALIFORNIA 94129-1405 PHONE (415) 561-2595 FAX (415) 561-2599 www.ridgetraii.org info@ridgetrail.org iaa BAY AREA RIDGE TRAIL *11 COUNCIL August 24`h, 2004 Midpeninsula Regional Open Space District 330 Distel Circle Los Altos Hills, CA 94022-1404 Att: Matt Freeman, Open Space Planner I � Dear Mr. Freeman: I am pleased to let you know that your grant request for$31,000 for the Planning and Design of Public Access Improvements at El Corte de Madera Creek Open Space Preserve was approved by the Coastal Conservancy's Board of Directors on June 30`s, 2004. Your Conservancy project manager is David Hayes. Please coordinate your planning contract with the Conservancy with David. He can be reached by phone at 510-286-0736 or via e-mail at dhayes.scc.ca.gov. Ridge Trail staff will help facilitate the execution of your contract, as needed. Ridge Trail staff will continue to monitor the grant on behalf of the Conservancy to ensure that the project is completed in accordance with the grant requirements and contract deadlines. The Bay Area Ridge Trail Council is pleased to have been able to secure this round of Proposition 40 funds on behalf of our partners. We look forward to completing this planning and design project and identifying the Ridge Trail route from El Corte de Madera Open Space Preserve to La Honda Creek Open Space Preserve. This project could eventually open up 1.25 new miles of the Bay Area Ridge Trail and set in place the planning for making this critical connection between two Preserves. Congratulations, and please don't hesitate to contact your Ridge Trail project manager, Bob Power, with any questions as we work together on implementing this important Ridge Trail project. Sincere] Yours, Holly Van uten, Executive Director Cc: Assemblyman Joe Simitian Larry Hassett,Director-Ward 5 X. Craig Britton, General Manager Cathy Woodbury, Planning Manager David Hayes, Coastal Conservancy 1007 GENERAL KENNEDY AVENUE,SUITE 3,SAN FRANCISCO,CALIFORNIA 94129-1405 PHONE (415) 561-2595 FAX (415) 561-2599 www-ridgetraii.org info@ridgetrail.org Regional Open Sp&e INTER-OFFICE MEMORANDUM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION To: C. Britton, General Manager From: M. Williams, Real Property anager �\ s 1 Date: August 30, 2004 Subject: Ball Property Addition to Coal Creek Open Space Preserve a Escrow closed for the subject transaction on August 27, 2004, and title to and possession of this 9.17-acre parcel passed to the District. I am not aware of any use and management concerns that were not addressed in the staff report to the Board. In accordance with the public notification policy, and since there were no public and/or adjoining owner comments which might require amendment to the use and management recommendations, close of escrow marks the final adoption of the preliminary use and management plan recommendation as tentatively approved by the Board of Directors at their meeting of July 14, 2004. DEDICATION/ACQUISITION CHART INFORMATION Ownership Status: Board Approval Preserve/Area County/A.P.N. Grantor Acres (Fee,Easement, Lease, Date/Res. No. Mgmt Agmt.) Coal Creek San Mateo/ Gordon Ball & 9.17 Fee 07/14/04/ 080-221-030 Ann Winship 04-25 Dedication Date/ Mgmt. Status: Status: Closing Date (Open, Closed,CMU, Type Purchase Price GIS Code or Other) (Mended Withheld) Closed except 08/27/04 portion of Alpine Intended Cash $500,000 Rd. already open Misc. Notes: cc: Board of Directors Administration Operations Accounting Planning Public Affairs 33o Distel Circle 650-6gi-i2oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton f t California Native Plant Society c. Santa Clara Valley Chapter THE BLAZING STAR September-October 2004 GENERAL MEETING AND PROGRAM "Civic Center, Library and History Museum." Enter through the lobby of the main entrance,which faces a Friday, September 17 at'7.30 pm driveway located off San Antonio Road between Hillview and Edith. If the library lot is full,proceed to the Los Altos Library Program Room adjourning lot for Hillview Community Center. 13 So. San Antonio Road,Los Altos CNPS general meetings are free and open to the public. Topic: Resource Management at the Mid-Peninsula For additional information, contact Chapter Vice President Regional Open Space District Judy Fenerty at judy@fenerty.com or(408)378-6272. Cindy Roessler and Kirk Lenington,MROSD Our Annual Potluck and General Meeting will be _.._ _ Saturday,November 13,at the Shoup Garden House in Please join us for an overview of the Mid-Peninsula Los Altos. Regional Open Space District's resource management and plant conservation efforts. Cindy and Kirk will discuss the vegetation mapping of all 50,000 acres of Mid-Pen CHAPTER ACTIVITIES preserves in San Mateo and Santa Clara Counties. The project's methods are based on the CNPS Sawyer/Keeler- Wolf vegetation classification system of using aerial Fall Native Plant Sale October 9 photos, GIS and ground surveys to gather data. Cindy and Our Fall Native Plant Sale will be held on Saturday, Kirk will also review Mid-Pen's work on controlling October 9,from 10am to 4pm, at our nursery behind the invasive plants and protecting rare and endangered species Visitor's Center at Hidden Villa in Los Altos Hills. on District preserves. Parking is free for the sale, and once again we will have books, seeds,bulbs,posters and note cards for sale. Please Cindy Roessler has twenty years of experience in managing come,and tell your friends and neighbors about it too. natural resources for governmental agencies and consulting firms. She has worked for MROSD for two years. She has Directions: From 280,take the El Monte Rd/Moody Rd previously designed and installed creek restoration projects exit. Go west on Moody Road for 2 miles. The entrance to for the Santa Clara Valley Water District,and has even Hidden Villa is on the left,at 26870 Moody Road. Follow worked with sea turtles in Florida. parking volunteers'instructions about where to park. a � Kirk Lenington is the new Resource Planner at MROSD, Fall Native Plant Sale Call for Volunteers having previously worked at the City of Santa Cruz for four We once again will need lots of help for the Fall Sale, and years as the Resource Ecologist. He attended the there are many things to do. We welcome everyone who University of California Santa Cruz for his B.A. in Biology wants to come and help. We especially need people who and Environmental Studies and San Francisco State for his will help with parking control. If you can volunteer a few Master's work in Biology. hours of your time to help direct people to park,please contact Stephen Buckhout at(40$)255-6233 or Directions: From Foothill Expressway,travel `/2 mile on yscottie@pacbell.net. San Antonio Road towards the Bay, cross Hillview and turn right into the driveway; library is on the left. From El There are many ways to help at the sale: setup will begin at Camino,travel towards the hills on San Antonio Road, gam;cleanup will start at 4pm. During the sale,we need cross Edith and turn left into the unmarked driveway just III before Hillview. The sign on San Antonio Road reads Ranchos of San Mateo County Under the Republic of Mexico 1822 - 1846 tespuna do Ea M to Visitocian View r. = San Pedro L - Mira ' + CoRodo Ye r ` t r ArraYo do isIm , r 4 Posc C fitfttQ efl) �f10'.� Courte-sy of San Mateo County _rr hit CORRIO" C) r 60-91 all .-.r 7-5s. R.5 W. jb Lot AIN2 C) G R7- RRNCH® AfIRRMONTES Finally confirmed fm Vfr-E IV TE U. S. SURVEYOR GENEIML by 7-homas J A�aold,?ela 5ar.- r0bl-.1177 1,660 s Courtesy of A.H.Miramontes 7 Ac lax,* iAo, 160 le 01 ve", r A 'N 1p N CIH 0' N 0 V C.4 T. S. HALF, M0,41A.V /.d Al r 4r ON I Ire Elf V1 45!r CO Z62 -13 pp f, f Z,c"01 -1. 50 J. q "r zt Y" tv ^1 r. 0' -- ro;r—.7 a XJAE Izo A-- 26 25 27 1___� a I 4"7 .1,G.170 SO.? JAV WN va fe 'W".. o 5 At 3 34 /-- /Zs 1 1 � 420"r.<E ac". sH gr % ol e ,ck 'tO 4C. t� 10 WOES c:/7 0 AW Tz 117 R. S. 7�,\♦� �• [o rA.:•s Cowe// MD 540 0 70 16 (. Z ♦ 1p, f C) Ivilor, 0 13 'IF rf m7 A;Wk MJ rF ed M.woro'll, N ASC.h 41- ro _J1 .Z AO`.-, Come to Oh/one Day on Oct 9./ O D W 7a7� I wr I A non-profit corporation supporting environmental education Fall Quarterly Newsletter 2004 held in 1996,the festival highlight has been the fire- starting demonstration by Keith Gutierrez, a former long-time lead teacher at Deer Hallow Ent �2 •- . �.� Farm. k Ohlone Day entrance fees are: m Adult -$5; Child- $3; Family- '"�"` 3 $10 with special rates for +, 4M • groups. All proceeds go for � ?e scholarships for Bay Area students to attend the Deer Y ;y ii Hollow Farm environmental educational program. Funds also go to operate Deer Hollow Farm in the foothills of Los Altos and Fam& fun operated by the City of . Mountain View, Midpeninsula Fall Ohlone Day Festival Open Space District and the County of Santa Clara During the 2003-2004 schoolyear, one-third of the 4,300 students Planned in Replica Village attending Deer Hollow classes received scholarships from The annual Ohlone Day fund-raiser will be held October 9 in Friends of Deer Hollow Farm. the replica Ohlone Village at Deer Hollow from 1-4 pm. The Ohlone, residents of the Bay Area for thousands of years, The replica Village,normally not open to the public,was lived in villages in the area until about two hundred years created by volunteers for children who come for field trips ago. Ohlone Day festival activities provide a chance to step to learn about the Native Americans. It contains sleeping back in time and see how these Native Americans lived. and shade shelters,a sweat house,a granary,and a village x community center. These structures are made much the Activities willow same way that the Ohlone built them using willow branches include acorn •, embedded in the soil and tied together with cordage made grinding,fire from plant and animal materials. Tule grass covers the willow starting, structures. While the replica village's sleeping but is made cooking, flint- with one layer of tule grass,the Ohlone built their shelters napping,shell �r with a foot-thick layer of tule to keep out the rain. drilling, rope making, music To make reservations for this popular event, call and games. Friends of the Farm at (650)965-3276. Since the first Ohlone Day was P� Letters from Teachers In Our Mailbox Many of our children live in apartment buildings, and many 4��o parents do not own a car. They would neverget to see a live animal or a farm environment if it weren't for this D�`t ( �4�� scholarship program." ear ` I e r�C� 'Tl�t� CJt The faces of the students light up when they step off I T hunh jOU -�br '56-win the bus." U j I of$ J 4�l t 5 e l l k P Most of our students are from low-income families and jeci e CJ+p I rn 5 often neverget to experience things outside of their neighborhood" tN P ca r� c OCYt e_ �rjck i EE �.� "With the economic times as they are and the many .� budget problems, field trips as these could not occur Q without your generosity." UR I~`�` �'` "The hands-on experience helped our second language P learners solidify concepts of the form that we've talked 4ve �_ ioh� about in class. ,nder gr�eri ;,uder,��, J r; "Thank you for the Magic"of the Deer Hollow Farm 06 (� t~ h hb 1 / `1` 1 classes. "We saw acorn woodpeckers in a huge ? .. +VT dead tree. They were trying to steal our acorns �`. that we were pounding." `-�Kv "The coolest thing was \ f "I can have deer the underground 9 antlers or coyote ears sweathouse.�We told anytime I want. The stories in it." water gets louder when I have coyote "When termites were on � - ears." the tree, it's good, but in .< _ houses, it's bad. I saw a cow and sheep and the p "Thank you for �x y lizards were like 9 showin which is --- � . poison oak between a dinosaurs." berry vine. So now when I go camping, I How to Reach Us won't be itchy." For information about Friends of Deer Hollow Farm activities, newsletter and meetings: 650-965-FARM (3276). Website: www.svpal.org/—fodhf t'Ct t1I t_�'t'1fi=At CYO et For more information about Deer Hollow Farm, We saw birds classes, parking,volunteer opportunities and docent r•� training:so close we 9: 650-903-6430. could see their eyes. Deer Hollow Farm is a working homestead and educational center in the hills of Los Altos amid the 3,800 acre Rancho Maw . w j i;..m.Hk .,......... San Antonio Preserve. Take Highway 280 to Foothill 9 Y Expressway. Go South to Cristo key Drive.Turn right to the Park. The Farm is a level 1 mile walk from parking lot. ll�;' A Decade of Dedication : send "urli Together donations We Have Made Friends of A Difference! , Y` Ueer Hollows Farm P,O. Box 4282 This Fall Friends of Deer Hollow Farm starts its eleventh year of Mountain View, CA 94040 partnership-with the Cit�of-Mountain View.,the_Midpeninsula Regional Open Space District, the County of Santa Clara and you in funding the environmental education program at Deer Hollow Farm. l Over the past decade, you have contributed more than $179,000 in donations to Deer Hollow Farm: I $146,000 in direct �p support of the Form and its educations/programs. Donations Received ! WPM. This Quarter j $33,059 in scholarship ' ' la funds for Bay Area Steller's Joy ($500-$999) children to attend the 1 Anonymous field trips to Deer Hollow Farm. .K• Acorn Woodpecker($250-$499) Watercolor by E. Williams of beer Hollow '1 Carla Dcrow Farm s Grant House built in the 1860s and renovated in 1992 Phoebe ($100-$249) 1 Christine Goritschnigg (With Together we have made a wonderful difference in our community. Today 4,300 matching grant from HP) students from 40 Bay Area Schools come to the Farm annually to attend 200 2 Doug Cox classes about the farm animals,the wilderness,the early Native Americans, 3 Sally Cappucci gardening,and birds. This precious resource that is Deer Hollow Farm,a rare 10- 4 Dewey and Doris Halligan acre homestead farm in the middle of Silicon Valley, remains open to thousands of visitors each year, thanks in part to your generous contributions! Junco ($50 - $99) 1 Anonymous(In honor of Kermit Since its beginnings in 1993, Friends of Deer Hollow Farm has been about the Skromme's 80'h birthday) spirit of community cooperation and dedication to ensure this valuable resource 2 Jack Smith (via United Way) remains open and available to as many people as possible. Started by a group of 3 Pauline Hawkins local citizens who saw that lack of funding could threaten Deer Hollow Farm and 4 Elizabeth Tate its environmental education program, Friends of beer Hollow Farm mobilized to 5 bon Newton gather community financial support and volunteers. 6 Rosemary Damon(In memory of Mrs. Douglas(Ginnie) Whipple) On April 1, 1994, Friends of beer Hollow Farm 7 Nancy Gordon h tl, 8 Liz Berry In honor of Sue Gale was incorporated as a non-profit organization. An rY ( ) annual pledge of financial support was made to 9 Helen Robinson P 9 PP v the City of Mountain View which continues today (currently $14,000 per year or about 4%of farm Hummingbird ($25-$49) operating costs). Scholarships made throughout I Bridget McNiel .. d ,. 7' 2 Roberta Harrison f. the decade enabled thousands of children to attend the Deer Hollow field trips. Today your 3 Scott Myers-Lipton (via ML Your contributions are annual contributions of more than $7,000 pay for Foundation) tax-deductible. 4 Jo Rawlins Gilbert You'll receive a receipt nearly one-third of all Deer Hollow's students to - pond aw qua t. Newsletter. attend the program. 5 Lauren, Lindsey and Olivia Poulos � I � II Familiar Face at the Farm New Directors Join Friends Board Tasty Fruit Harvest As Long-Time Volunteer Retires Sold to Farm Visitors This Fall Friends of Deer Hollow Farm is losing a valuable, long-time member of its Board of Directors and its Ed Snively is a familiar President, Mike Hammes,who has served for six years,the face at Deer Hollow time limit in the non-profit Farm, having volunteered : + ` ` organization's bylaws. his time for nearly two , Mike has been volunteering decades as a teaching r at the Farm for 26 years. docent,an orchardist He has worked on every and an arborist. Ed tends type of project Friends , . to the Farm's orchard, has undertaken including i which includes vari ous ous managing the tee-shirt and types of persimmon, mug production and sales pear,apple, peach, writing the Newsletter, nectarine, plum and P �� � chairing many meetings and pomegranate trees. All leading farm tours. the orchard trees are ; �_ .. deciduous; there are "Not that a I need a rest," winter leaves. said Mike, "but I'll appreciate not having to attend the monthly meetings. I'll gain some flexibility as to when I can Ed is responsible for the entire Deer Hollow orchard from go to &fonts games and take vacations." planting through pruning, thinning fruit, irrigating and harvesting. "The birds and squirrels are the biggest threat Fortunately Mike will continue helping the Board by to the fruit,"says Ed, who spent his youth in his parent's managing its mailing list and leading the Spring Farm Tours Santa Clara Valley orchard and later studied horticulture at for the public. He also serves as one of the Farm's UC Davis. This year netting was used to discourage the weekend docents,answering questions and tending the thieving creatures. The orchard's bounty is sold to Deer animals. Hollow Farm visitors in the Fall on a first-come, first- served basis from a market table next to the Deer Hollow Mike began in 1979 as the Farm's first weekend volunteer Farm office. docent. One of his memorable moments at the Farm involves a peacock that was a Farm resident until Spring Freshly Painted 'Old MacDonald' 1980, when he was given to the Oakland Zoo. "The peacock would often follow me around,"said Mike. "I had to perform Attracts More Farm Donors some 'dance moves' and fakes to keep the peacock from jumping at me as I talked to people. One day when I was Old MacDonald,a metal tired of being pursued,I went into the office and closed sculpture of a farmer used for the door. The peacock then did a great feather display donations, recently received a outside, which attracted a crowd of people." ._- fresh coat of paint and anew sign and has attracted record 44 Sue Gale and ;.�,. donations. Created and given to Carla Dorow the Farm by Hardy Jones, M.D. (in picture) in 1998, the sculpture is made have recently of an old milk can,a fen blade, pined the ~> anchor bolts and metal pipes ''" - M Board of welded together. Dr. Hardy,a Directors. Los Altos resident, has received Other Board - many awards for his unusual art. members Wearing a straw hat, bandana, sunglasses and holding e include Tom rake, Old MacDonald stands by the White Bern, ready to Lustig and Janet Roselle, Board Members since 2000,and receive visitor donations,which go for farm operations and Betsy Young, who joined in 2001, The Board welcomes new scholarships for students to attend the environmental members,who serve as volunteers. For more information program at Deer Hollow Farm. please call Friends at(650)965-3276. Ask the Farmer L' Q: Why do we have scarecrows? r. A: The scarecrow,seen in the window of Deer Hollow's white barn,has been a familiar folk-ort figure in rural landscapes 'a throughout the world for centuries. Designed to scare away crows after the seeds have been sown, the scarecrow also celebrates the beauty and tranquility of fall and adds charm to the yard or garden. Scarecrows are made of straw and old clothes and have been featured in many stories,books, es Shakespearean plays,films such as"The Wizard of Oz,"and countless scarecrow competitions from Maine to California. During August, volunteers worked with Midpeninsula Q: Tell us about the two new Regional Open Space District employees to prepare the pigs at the farm. Ohlone Village for the new school-year and for 'Ohlone A: "Strawberry"(pictured)is a Day." They reinforced structures, cleared brush and Yorkshire,and"Oreo" is a weeds, and mended fences. Hampshire breed.The pigs were born April 10 at another ' ? farm. Their ears were marked Traditional Dinner in the Hay Barn # by the original owner and traced to the pig's mother,the order of birth,and birth date. Annual Dinner to Honor e ; x Hard Working Volunteers Q: When do the deer mate and how long is the gestation? The nearly 60 volunteers who keep Deer Hollow Farm A: Our most conspicuous mammal at Deer Hollow(and running smoothly will be honored at the annual Fall the Farm's namesake),is the ; Dinner October 3 in the Hay Barn, a tradition that Mule Deer or Black-tailed Spans more than a decade. Docents, gardeners, Deer.Rutting season is Oct- interns, and maintenance workers contribute Dec,with 1-3 fawns(usually thousands of hours throughout the year teaching, 2)born about 7 months later. Newborns are about 8 lbs. tending the farm animals, buildings, and garden—all The deer browse for shrubs, the chores vital to the Farm and its educational twigs and grass singly or in programs. small groups. Males shed their antlers Jan-Feb. Average lifespan is about 16 The Fall dinner is presented by years,although they can live 25 years in captivity. the City of Mountain View to honor the volunteers, who Q: How many acorns did an Ohlone family eat in a year? gather, celebrate a job well A: About 1,000 pounds. Ohlones ate c acorns as mush,biscuits,and soup at done and share memories. Many nearly every meal. Acorns are a good volunteers return year after source of protein and fiber and are year to see the joy on the "° hig;i in fat,vitamins and minerals. '. Acorns mature and begin dropping children's faces as they learn I from the trees in the fall. At this i .z about the animals, both wild and time,Ohlone people from villages all domestic, how food grows in the r. a, around the area would gather among garden, caring for the the oaks to harvest the valuable nuts environment, and the history of and store them in their granaries. The nuts took 2-6 months to dry. the Bay Area and its native people. Key concepts Their granaries were covered with tule mats to keep out the rain taught include respect for our fellow creatures and and were off the ground to keep out insects. the environment. i s 7 ALP ._ .._ of �r11kow �r This newsletter is published quarterly by FRIENDS OF DEER HOLLOW FARM MROSD BOARD OF A non-profit, tax-exempt 501c(3) Corporation. DIRECTORS © 2004. Please recycle or pass to a friend. 330 DISTEL CIRCLE Sue Gale, Editor. We welcome your comments. LOS ALTOS CA 94022-1404 P.O. Box 4282, Mountain View, CA 94040 RETURN SERVICE REQUESTED Students learned how more than 80% of all species on earth are insects. There are more than 200 million insects for each human on the planet. Student projects included shaking a tree limb over a white cloth to see the many varied types of bugs that fell. The first and second graders made bug puppets,while older students crafted insects from beads. September Signups ,I f it; ; ;, egis on' For Deer Hollow Classes Registration by Bay Area teachers for Deer Hollow Farm classes for the 2004-2005 school year environmental m education program will be held September 7 at the Mountain View Community Center. Successful Summer Camp Each Fall school teachers from 40 Peninsula schools 4 Hosts 400 Local Students register for 200 Deer Hollow Farm field trips that .k Deer Hollow Farm hosted 400 students in the first through 9 feature hands-on learning. . ninth grade at the 2004 Summer Camp, completed on August «, 6. High School interns, camp counselors, and volunteer Because the classes are so ' teaching docents led the students through hands-on popular,a lottery system is . activities such as animal care, hiking, crafts with a bug used. Friends of Deer '* ; theme,archery and wilderness games. Hollow Farm provides t scholarships for a third of The seven-week Summer Camp has been held at Deer Hollow the classes,which vary ' Farm for more than 25 years. Week-long, day-camp from 2 to 4 hours in length. programs were held for second through fourth graders. Day Throughout the year camp with one overnight was students come to the Farm held for fifth through ninth for classes such as Farm V " graders, while the first and and Garden, Sheep and Goats, Birds, Wilderness, Ohlone second graders attended a Habitat and Ohlone Village. three day program. In crafts, the theme was about insects, * Docent training for volunteer teachers is also held each Fall, their pivotal place in the food this year September 14-16.•For information about chain and cycle of life. registration and docent training, call the Farm at (650) 903- 6430. ----- Original Message ----- From: Tony KramerCa wl.com To: info@openspace_m Cc: donsavant@yahoo.com ; philgowingajuno com Y, p , Sent: Thursday, September 02 22004 11:57 AM Subject: For Mary Davey and MROSD Board Mary, I hope this letter from Don Savant makes it into the meeting packet for all the board members before your next meeting. In fact, it would be nice if it got added to the agenda for discussion. Let me know if that is the case so that I can be sure to attend. Tony Kramer In a message dated 9/1/04 11:35:52 PM, donsavant(cD-yahoo.com writes: Tony, That is the first public meeting at which I have ever attempted to speak. I am not a diplomat by any means, and I found it very frustrating. You can't really have a give-and-take conversation with anyone. However, I am disappointed and disillusioned about the leadership of MROSD. It is clear to me that the staff of the district does not want public input. I don't blame the board too much. They appear to be just ordinary folks that I assume are volunteering their time just as the rest of us do. They are somewhat at the mercy of the staff, which assume reflects the direction of the head man, Craig Britton. I am aware that you, Tony, have been trying to impact the permit process with the district for more that a year now and have gotten nowhere. The staff has done biased research into the policies of other parks in the area to support their false contention that they are somehow just like everyone else in requiring a permit for larger hiking groups. When I left the meeting it was for two reasons. One, I was too upset to listen quietly to the discussions any longer. Secondly, one of the board members was spouting that BS about how other park entities in the Bay Area require the same permitting process. Again, I don't blame him so much because he had been fed the false information by the staff which I assume had been directed by Britton, obviously, to come up with the desired answer. I couldn't speak to the board member, and if I stood and said what I thought of his statement I would probably have been thrown out. So 1 chose to express my disgust in the least offensive way 1 knew, and to save myself from the pain of listening to the proceedings any further. I actually had trouble sleeping that night. After all, 1 had also just learned that letting my grandkids play in the creek at Rancho San Antonio was a citable infraction. I could be fined for letting my 9/3/2004 Page 2 of 3 grandkids "have any bodily contact" with "any body of water" on district lands. It is clear I do not belong in those meetings. However, I may not be through expressing my opinion in public about some of these issues. I will state one fact based on our experience that can not be disputed by anyone. You, Tony, and I have been hiking with friends on MROSD lands as well as other National, State, County, and Regional parks and open space preserves in the Bay Area almost every week since March 1993. We have had as many as 40 people on these hikes and usually no less than 20. We have encountered staff members at all of these facilities, but in only one entity, MROSD, have we ever been asked by staff"Are you all together? How many of you are there? Don't you know you need a permit to be here?" And of course there was the big incident at Monte Bello when Ranger Sanguinetti strolled across the parking lot with his new staff member in tow, saying words to the effect, "Oh, goodie! Now I get to see how you handle this confrontation." I wisely stayed out of that one and let you and Mark tell him what you thought of the district's unfriendly attitude toward it users, in fact it's biggest supporters. I have learned that other innocent users of MROSD lands have also been confronted by district staff and hassled over the lack of a permit. One such group is the seniors hiking group that Dianne West-Bourke has led out of De Anza College for many years. Don Lorenzen was present the day that encounter occurred in one of the parking lots off Skyline. You have related other examples involving the Environmental Volunteers. I have never heard of any such incident happening in any other park or open space district in the Bay Area. Only MROSD can claim this dubious distinction. I will end this response with another comparison to Henry Coe State Park, where we have had as many as 40 hikers on an outing and where we have on numerous occasions hiked and waded (God and MROSD forbid) the mile or so through the narrows of Coyote Creek. You are aware that bikers, horsemen, back-packers, and day hikers all coexist rather amiably in that state park. The award winning volunteer organization is one of the most vibrant and active in the state. Henry Coe is the second largest state park in California and it has a tiny fraction of the staff that MROSD has. The issuing of citations in the park is very rare and is seldom even a topic of discussion among volunteers and staff. In my eight years as a Coe volunteer I have not heard of a single citation being issued to a park user. The park has no requirement that hiking groups of any size be permitted for day use. There are day use parking fees, but 100 people could walk into the park and hike for free, unpermitted, and unharassed. Most of the credit for this user-friendly atmosphere is due to the attitude of the long-time resident ranger, Barry Breckling, who welcomes everyone with open arms to enjoy the park that has been his home for more that 25 years. That is the attitude of a staff that wants to share its bounty with the public rather than to erect unnecessary barriers that criminalize innocent behavior and to create bureaucratic red-tape that impairs the users enjoyment of these precious resources. I hope someday MROSD can reflect that attitude. After all, we own these lands, not the staff of MROSD. If no one will listen to reason, perhaps the name change I heard suggested today 9/3/2004 Page 3 of 3 on our hike should be put before the board - Midpeninsula Closed Space District. Don PS An email reply from Ron Brown of the Orinda Hiking Club confirmed what I suspected. In 15 years of conducting hikes every weekend in the Bay Area with groups of 25 to 40 they have never been requested to have a permit for hiking. He was appalled to learn that MROSD had such a regulation. Ron has been active in the Bay Area Ridge Trail effort and said he would be gathering data for me regarding the existence of any such regulations in the parks of the East Bay. ----- Original Message ----- From: <TonyKramer@aol.com> To: <info@openspace.org> Sent: Thursday, August 26, 2004 11:50 AM Subject: For Mary Davey Hi Mary, I appreciate all the work you do for MPROSD. Thanks for your efforts. However, I did have some disappointments with last night's meeting. I know it was late and everyone wanted to get home, but when staff came in with their revisions of the regulations at the end I felt things were rushed. I know I personally didn't have time to really absorb and study the wording of the revisions and I suspect some of the board members were in the same boat. I was particularly disappointed with the brief discussion at the end on section 405.5 on urination in public view. One of board members along with me indicated some uneasiness with the wording. However, you gave the board member about 5 seconds to come up with different wording if he didn't like the proposed wording. Since he couldn't respond in the 5 seconds you moved on to the approval of the regulations. I was not impressed with that action. I hope that board member does not feel the same way as I do about it. I also had the feeling after my friend Don Savant stormed out of the meeting that by your remarks to me you were somehow holding me partially responsible for his behavior at the meeting. He is my friend but I am not responsible for his actions just as I am not responsible for your actions. While I normally would not behave in that manner I think his presence did indicate the reaction some people have to some of your regulations where the wording is made so general in order to easily catch the egregious offenders the result is that innocent people doing what they think are reasonable activities would also be in violation of the regulation. Tony Kramer E-mail: tonykramer@aol.com 9/3/2004 Claims No 04-14 Meeting 04-19 Date 09/08/04 Revised Midpeninsula Regional Open Space District # Amount Name Description 1431 $750.00 Aaron's Septic Tank Service Sanitation Services 1432 $607.00 ABAG,Inc. Hazardous Waste Operations Training-K.Lenington 1433 $354.83 Accents&Artech Lamination Supplies 1434 $358.26 Acme&Sons Sanitation Sanitation Services 1435 $156.78 ADT Security Services Burglar Alarm Service 1436 $135.60 All Laser Service Toner Cartridges 1437 $94.00 Allen's Press Clipping Bureau Media Clips 1438 $926.34 Allied Auto Works Vehicle Service and Repair 1439 $394.61 Avaya,Inc. Monthly Telephone Service Agreement 1440 $270.09 Cal-Line Equipment, Inc. Vehicle Repair 1441 $23.98 California Water Service Company Water Service 1442 $450.00 CARPOSA Agency Membership Dues&Registration-G.Baillie&M. Newburn 1443 $199.97 CDW Government,Inc. Computer Supplies 1444 $2,250.00 Clark Pest Control Pest Control Services-Fungus/Dryrot 1445 $91.48 Clean Source Janitorial Supplies 1446 $378.85 Costco Supplies 1447 $600.00 County of Santa Clara-County Copy of Record of Survey Clerk/Recorder 1448 $230.00 County of Santa Clara-Household Hazardous Waste Disposal Fee Hazardous Waste Program 1449 $942.46 Cube Solutions Ergonomic Supplies 1450 $711.70 Custom Alignment Vehicle Repair 1451 $280.25 Decatur Electronics,Inc. Radar Certification&Repair 1452 $3,126.00 E.D.D. Unemployment Insurance 1453 $3,360.06 Emergency Vehicle Solutions,Inc. Equipment Repairs 1454 $200.00 Ergo Vera Ergonomic Evaluations 1455 $160.89 Fenton Communications Communications&Public Affair Services-SanM ateo County Coastal Protection Program 1456 $3,607.78 '1 First Bankcard 207.82-Local Business Meeting 1984.78-Training&Conf.Exp 818.24-Field Equip.Supp.&Uniform Exp. 36-Office Supplies PPlies 97.63-Software&Computer Equipment 414.95-Intemet Services&Tech Support 1457 $85.31 Fischer,Tom Reimbursement-Mileage-3 Months 1458 $125.80 Fitzsimons,Renee Reimbursement-Volunteer Recognition Event 1459 $893.42 Gardenland Power Equipment Field Supplies&Equipment 1460 $269.73 Gilman,Mary Farm Supplies 1461 $258.40 Goodco Press Inc. Warning Notice Booklets 1462 $48.00 Half Moon Bay Review Annual Subscription 1463 $99,216.27 HRB Construction,Inc. Engineering Services-Foothills Shop Building 1464 $703.63 Katie Cooney Photography Photographs of Board Members-Book&Bios 1465 $9,775.50 Kier&Wright Civil Eng.&Surveyors,Inc. Consulting Services-Monte Bello OSP 1466 $299.55 L.C.Action Field Supplies 1467 $117.86 Lund,Pearson,McLaughlin Fire Quarterly Fire Test Inspection Protection System Page 1 of 2 i Claims No 04-14 Meeting 04-19 Date 09/08/04 Revised Midpeninsula Regional Open Space District # Amount Name Description 1468 $119.92 MegaPath Networks Internet Connection-DSL Line-FFO 1469 $34.64 MetroMobile Communications Radio Repairs 1470 $30.00 Midpeninsula Environmental Educators Annual Dues Alliance 1471 $514.59 Mission Valley Ford Vehicle Repair 1472 $1,570.26 Monster Mechanical,Inc. HVAC Maintenance&Repair-Admin.Office&Tenant Space 1473 $191.00 Monster Mechanical,Inc. HVAC Maintenance&Repair-Admin.Office 1474 $215.00 National Recreation&Park Association Membership Renewal 1475 $420.82 Northern Energy,Inc. Propane Tank Rental&Service 1476 $1,445.00 Old Republic Title Company Title&Escrow Fees-Ball Land Acquisition 1477 $100.50 Pacific Water Systems Water System Supplies-Enterprise Rental&Field Office 1478 $76.79 Peninsula Transmission Service,Inc. Vehicle Repairs 1479 $15.28 Precision Engravers,Inc. Name Tag Engraving 1480 $68.25 Roddenberry,Jonas Reimbursement-Mileage 1481 $2,600.32 Roy's Repair Service Vehicle Repairs&Service 1482 $1,156.12 San Jose Boiler Works,Inc. Boiler Repair 1483 $162.21 SBC Payment Center Telephone Service 1484 $78.48 Second Cup Caf6 Local Business Meetings 1485 $10,264.00 Shoreline Printing&Graphics,Inc. Printing Services-Fall Newsletter 1486 $6,500.00 Strategic Economics Consulting Services-LAFCO 1487 $94.54 Tessco Technologies Field Supplies 1488 $60.00 Thielfoldt,Sally Reimbursement-3 Months Cell Phone 1489 $10.00 Tires on the Go Tire Repair 1490 $100.00 Toni Corelli Honorarium for Docent Enrichment 1491 $42.13 United Parcel Service Parcel Shipping 1492 $572.50 United Soil Engineering,Inc. FFO Shop Bldg-Consulting Geologic Services 1493 $1,000.00 '2 United States Postmaster Postage 1494 R $680.00 Arcturus GPS&Conventional Surveys Pulgas Ridge Land Survey 1495 R $6,300.00 Kier&Wright Civil Eng.&Surveyors,Inc. Consulting Services-Monte Bello OSP 1496 R $91.17 Petty Cash Conference&Training Expense,Office&Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 1497 R $44.46 Robert's Hardware Field Supplies 1498 R $39.37 SBC Telephone Service 1499 R $748.18 Shell Credit Card Center Fuel Total $167,799.93 '1 Urgent Check Issued 08/31/04 '2 Urgent Check Issued 08/31/04 Page 2 of 2 I Claims No 04-14 Meeting 04-19 Date 09/08/04 Midpeninsula Regional Open Space District # Amount Name Description 1431 $750.00 Aaron's Septic Tank Service Sanitation Services 1432 $607.00 ABAG,Inc. Hazardous Waste Operations Training-K.Lenington 1433 $354.83 Accents&Artech Lamination Supplies 1434 $358.26 Acme&Sons Sanitation Sanitation Services 1435 $156.78 ADT Security Services Burglar Alarm Service 1436 $135.60 All Laser Service Toner Cartridges 1437 $94.00 Allen's Press Clipping Bureau Media Clips 1438 $926.34 Allied Auto Works Vehicle Service and Repair 1439 $394.61 Avaya,Inc. Monthly Telephone Service Agreement 1440 $270.09 Cal-Line Equipment,Inc. Vehicle Repair 1441 $23.98 California Water Service Company Water Service 1442 $450.00 CARPOSA Agency Membership Dues&Registration-G.Baillie&M. Newbum 1443 $199.97 CDW Government,Inc. Computer Supplies 1444 $2,250.00 Clark Pest Control Pest Control Services-Fungus/Dryrot 1445 $91.48 Clean Source Janitorial Supplies 1446 $378.85 Costco Supplies 1447 $600.00 County of Santa Clara-County Copy of Record of Survey Clerk/Recorder 1448 $230.00 County of Santa Clara-Household Hazardous Waste Disposal Fee Hazardous Waste Program 1449 $942.46 Cube Solutions Ergonomic Supplies 1450 $711.70 Custom Alignment Vehicle Repair 1451 $280.25 Decatur Electronics,Inc. Radar Certification&Repair 1452 $3,126.00 E.D.D. Unemployment Insurance 1453 $3,360.06 Emergency Vehicle Solutions,Inc. Equipment Repairs 1454 $200.00 Ergo Vera Ergonomic Evaluations 1455 $160.89 Fenton Communications Communications&Public Affair Services-San Mateo County Coastal Protection Program 1456 $3,607.78 -1 First Bankcard 207.82-Local Business Meeting 1984.78-Training&Conf.Exp 818.24-Field Equip.Supp.&Uniform Exp. 84.36-Office Supplies 97.63-Software&Computer Equipment 414.95-Intemet Services&Tech Support 1457 $85.31 Fischer,Tom Reimbursement-Mileage-3 Months 1458 $125.80 Fitzsimons,Renee Reimbursement-Volunteer Recognition Event 1459 $893.42 Gardenland Power Equipment Field Supplies&Equipment 1460 $269.73 Gilman,Mary Farm Supplies 1461 $258.40 Goodco Press Inc. Warning Notice Booklets 1462 $48.00 Half Moon Bay Review Annual Subscription 1463 $99,216.27 HRB Construction,Inc. Engineering Services-Foothills Shop Building 1464 $703.63 Katie Cooney Photography Photographs of Board Members-Book&Bios 1465 $9,775.50 Kier&Wright Civil Eng.&Surveyors,Inc. Consulting Services-Monte Bello OSP 1466 $299.55 L.C.Action Field Supplies 1467 $117.86 Lund,Pearson,McLaughlin Fire Quarterly Fire Test Inspection Protection System Page t of 2 i I Claims No 04-14 Meeting 04-19 Date 09/08/04 Midpeninsula Regional Open Space District # Amount Name Description 1468 $119.92 MegaPath Networks Internet Connection-DSL Line-FFO 1469 $34.64 MetroMobile Communications Radio Repairs 1470 $30.00 Midpeninsula Environmental Educators Annual Dues Alliance 1471 $514.59 Mission Valley Ford Vehicle Repair 1472 $1,570.26 Monster Mechanical,Inc. HVAC Maintenance&Repair-Admin.Office&Tenant Space 1473 $191.00 Monster Mechanical,Inc. HVAC Maintenance&Repair-Admin.Office 1474 $215.00 National Recreation&Park Association Membership Renewal 1475 $420.82 Northern Energy,Inc. Propane Tank Rental&Service 1476 $1,445.00 Old Republic Title Company Title&Escrow Fees-Ball Land Acquisition 1477 $100.50 Pacific Water Systems Water System Supplies-Enterprise Rental&Field Office 1478 $76.79 Peninsula Transmission Service,Inc. Vehicle Repairs 1479 $15.28 Precision Engravers,Inc. Name Tag Engraving 1480 $68.25 Roddenberry,Jonas Reimbursement-Mileage 1481 $2,600.32 Roy's Repair Service Vehicle Repairs&Service 1482 $1,156.12 San Jose Boiler Works,Inc. Boiler Repair 1483 $162.21 SBC Payment Center Telephone Service 1484 $78.48 Second Cup Cafe Local Business Meetings 1485 $10,264.00 Shoreline Printing&Graphics,Inc. Printing Services-Fall Newsletter 1486 $6,500.00 Strategic Economics Consulting Services-LAFCO 1487 $94.54 Tessco Technologies Field Supplies 1488 $60.00 Thielfoldt,Sally Reimbursement-3 Months Cell Phone 1489 $10.00 Tires on the Go Tire Repair 1490 $100.00 Toni Corelli Honorarium for Docent Enrichment 1491 $42.13 United Parcel Service Parcel Shipping 1492 $572.50 United Soil Engineering,Inc. FFO Shop Bldg-Consulting Geologic Services 1493 $1,000.00 *2 United States Postmaster Postage Total $159,896.75 *1 Urgent Check Issued 08/31/04 *2 Urgent Check Issued 08/31/04 Page 2 of 2