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HomeMy Public PortalAboutA 2008-06-24 - REC. & PARK COMMISSIONCITY OF LYNWOOD RECREATION & PARKS COMMISSION MEETING /~ JUNE 24, 2008 / g~~ 5:00 P.M. ~ ~ ~J ~ i CITY HALL COUNCIL CHAMBERS ~~~ ~ 9 2008 11330 BULLIS ROAD CITY OF ~.YNINOOD LYNWOOD, CA 90262 CITY CLERKS FICE ` (310) 603-0220 ~~~~~ - -- -RECREATION & PARKS COMMISSIONERS- -- - ~~~'~~`'?~~ L~ CHARLES WOOD, CHAIRPERSON (/ JOANETTE GUTIERREZ, VICE CHAIRPERSON MARGIE HARPER, COMMISSIONER DANIEL SALAZAR, COMMISSIONER DONALD DOVE, COMMISSIONER -- - --RECREATION STAFF -- - - PERRY BRENTS, DIRECTOR OF RECREATION & COMMUNITY SERVICES MARK FLORES, RECREATION SUPERINTENDENT II ANN LLANAS, MINUTES CLERK - - -AGENDA- - - I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. ROLL CALL V. AGENDA POSTING VI. APPROVAL OF MINUTES VII. PUBLIC ORALS VIII. CORRESPONDENCE -NONE IX. SCHEDULED MATTERS A. 2008 GOALS & OBJECTIVES X. STAFF REPORTS A. FACILITY USAGE REPORTS (BATEMAN HALL) B. QUARTERLY DIVISIONAL REPORT -JULY TO SEPTEMBER C. CURRENT PROGRAMS~ACTIVITY REPQRT (ORAL REPORT BY RECREATION STAFF) XL. COMMISSION ORALS XII. ADJOURNMENT -THE RECREATION & PARKS COMMISSION WILL ADJOURN TO THE NEXT REGULARLY SCHEDULED MEETING TO BE HELD AT 5:00 P.M. ON TUESDAY, JULY 22, 2008 IN THE LYNWOOD CITY HALL COUNCIL CHAMBERS. recreatn\commission agendas & minutes\recreation & parks 2008.JUne agenda\May minutes CITY OF LYNWOOD RECREATION & PARKS COMMISSION MEETING MINUTES for MAY 27, 2008 I) Call to Order: The May 27, 2008 Recreation & Parks Commission meeting was called to order at 5:10 p.m. II/IIU Invocation & Pledge: Commissioner Harper gave the Invocation and the Pledge of Allegiance was led by vice Chairperson Gutierrez. IV) Roll Call: Present Absent Chairperson Wood Commissioner Dove Vice Chairperson Gutierrez Commissioner Harper Commissioner Salazar V) Agenda Posting: The Agenda was duly posted for the May 2008 meeting as prescribed by the Brown Act. VU Approval of Past Minutes: Chairperson Wood motions for review and approval of the minutes for the Recreation & Parks Commission meeting held on April 22, 2008. Commissioner Harper seconds the motion. All Commissioners vote in favor of approving the minutes and the motion is approved. VII) Correspondence: None VIII) Public Orals: None Ix) Scheduled Matters: A. 2008 Goals & Objectives -The Commissioners discussed a variety of ideas that the Commission can undertake. Vice Chairperson Gutierrez stated that the City Council is reviewing the Emergency Preparedness CERT training. Mr. Trejo stated that Recreation staff participates in training on disasters, preparedness and shelter preparation. The Beautification Tour was mentioned. Mr. Trejo stated that the previous Commission decided to forego conducting that program due to City Council's reorganization of all commissions. Commissioner Harper asked who is in charge of the Christmas Decorating Program. Chairperson Wood stated that the former Community Affairs Commission was involved with the Christmas Decoration Program. IX) Scheduled Matters: Continued Commissioner Salazar asked what kind of recommendations the City Council expects from the Recreation & Parks Commission. Mr. Trejo stated that this body makes recommendations to Council on programs, special events, fee waivers, workshops, etc. Commissioner Salazar also asked what issues come up in City Council meetings. Mr. Trejo responded that field usage is often a topic of discussion. The Recreation Department is working on a field usage policy. He will bring to next meeting for review. Commissioner Salazar inquired about the status of the new Ham Park. Chairperson Wood stated that Ham Park is still 3 years from completion. Mr. Trejo stated that Phase I includes grading the land, installing irrigation, and landscaping the park. Mr. Trejo stated that when funding is in place for a facility at Ham Park it will include cable and Internet connections in addition to intercoms, cabinets, sinks, mirrors, outdoor courtyard and an auditorium. Currently even the senior center is not equipped with cable connectivity. Mr. Trejo stated that a foundation needs to be created to bring all community services under one umbrella. Dance groups need financial standards and must meet certain criteria. He stated that funding is a big problem. He cited LA's Best created by a UCLA Professor for artists having trouble finding jobs. He helped provide a service to the community by providing jobs to these artists. Mr. Trejo also stated that lack of suitable facilities is a concern in being able to facilitate a performing arts program. Commissioner Salazar asked if the foundation is to be anon-profit. He stated that there should be checks and balances to make sure that organizations are not making money off of the City. He inquired about our instructors contracts. Mr. Trejo stated that profits are split 80/20 between the instructor and the City. Chairperson Wood asked if performing arts is even something that should be under the control of the Recreation & Parks Commission. He stated that the LUSD should be involved. Mr. Trejo stated that we are in partnership with the school district. Commissioner Salazar commented that an inappropriate song was played during Women & Girls Sports Day. He said that some of the lyrics were very suggestive for young girls to be performing. Commissioner Harper stated that at National Night Out last year she was shocked at the inappropriate music and dancing. It was vulgar to see 5-year olds wearing suggestive costumes and dancing to inappropriate music. We need to look for organizations that are out there teaching constructive activities to our youth. Vice Chairperson Gutierrez stated that youth are maturing too fast. Five year olds are acting like they're 23. IX) Scheduled Matters: Continued Commissioner Gutierrez commented on the plays "Puss in Boots" and the "King and I" that she has attended and how much she enjoyed them. She would love to see something like this in the City of Lynwood. She knows that many children have never been to a play. Mr. Trejo stated that the City does offer trips to youth so that they can experience cultural arts in other communities. Our Bateman Hall facility is out of date. State of the art lighting and audio equipment is required to conduct quality productions; not to mention maintenance. It requires much more than just opening our doors. That is why a foundation is so important. Commissioner Salazar stated that he has enjoyed productions of the "Jungle Book" and "Charlie and the Chocolate Factory" at his daughter's school. Mr. Trejo stated that unfortunately because funding and facility use is an issue, these events are provided on a limited basis by the school district and not as ongoing programming. Commissioner Salazar stated that all AYSO's voted on issues such as no snacks after games. Some parents can't afford to buy healthy snacks for the whole team and they wanted to make it an official rule that parents don't have to provide snacks after games. Also by law (the California Civil Service Act) ball fields must be made available for play unless they are off-limits due to maintenance or are being used by another organization for play. Chairperson Wood commented that the city of South Gate and surrounding cities charge for use of their fields. Vice Chairperson Gutierrez stated that we should charge for use of our fields and the money could be used for maintenance. Commissioner Salazar stated that volunteers or contractors would do a better job of maintaining our fields than staff. Mr. Trejo stated that the City will be conducting a RFP for new security. Other issues to be addressed are outsourcing maintenance for our parks and facilities as well as graffiti removal. We wouldn't have to worry about equipment or have to pay employee benefits. Mr. Trejo stated that the City's street and ground maintenance departments are currently understaffed. Commissioner Harper stated that she has witnessed our security apprehend kids in the act of graffiti. The Sheriffs Department was called but no one came. Commissioner Salazar stated that patrons don't know where to seek help whenever incidents occur in the park. Mr. Trejo stated that a better communication system needs to be in place while Sheriffs are on patrol. There is a tracking system in place to deal with situations and to do follow-up on incidents. X) Staff Reports: A. Facility Usage Report -Attached for review B. Division Quarterly Reports - Attached for review X) Staff Reports: -Continued C. Current Programs/Activity Report - Dog Vaccinations - 5/31 from 9 a.m. in the CTC parking lot • Dodger Game - 6/3 -See L.S.A. for S10 fundraiser tickets Fathers Day Celebration - 6/13 - 11 a.m. @ the Senior Center • Juneteenth Celebration - 6/21 - 12 p.m. to 7 p.m. in the park • Ice Cream Social - 6/26 - 12 p.m. @ the Senior Center • July 4`"/Fireworks - 7/4 - 12 p.m. to nightfall in Lynwood Park XI) GOmmIS510n Orals: (Please abide by the 3-minute time limit for each Commissioner) • Chairperson Wood - No comment • Commissioner Harper -She is glad to be in attendance at another great meeting. She stated that UCLA graduates have to intern. We should talk to the theatre/dance department and get students to volunteer for community service. Gerontology students could work on the list of seniors that will need assistance during emergencies such as earthquakes and they could visit the sick and shut-ins. She also mentioned that a girl was assaulted at Hosler in the daytime. The police never came to pick up the perpetrator. • vice Chairperson Gutierrez -She is happy to be out of the hospital. Prays that something constructive comes out of this Commission. • Commissioner Salazar - No comment • Commissioner Dove -Absent XIU Adjournment: The meeting was adjourned to the next regularly scheduled meeting to be held at 5:00 p.m. on June 24, 2008 in the Lynwood City Hall Council Chambers. BATSMAN HALL COMMITMENT AND ATTENDANCE JULY 2008 DATE NAME EVENT ROOM TIME KITCH. SEC. ATTEND FEE FEE-W SIGNED YIN we In EaeLBa~amansommntment eneMence momM1 • vised Bry8R000 25P PM) GATEMAN HALL COMMITMENT AND ATTENDANCE JULY 2008 DATE NAME EVENT ROOM TIME KITCH. SEC. 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