HomeMy Public PortalAbout10/19/93 CCM148
ORDER CHECKS - SEPTEMBER 21, 1993
12371 Farmers State Bank of Hamel $ 734.59
12372 U.S. West Cellular 281.65
12373 Fortin Hardware 125.13
12374 Connelly Ind. Elect. 424.11
12375 U.S. West Communications 34.60
12376 Medcenters Health Plan 1,458.65
12377 Loretto Towing 25.00
12378 Long Lake Ford Tractor 22.73
12379 Genuine Parts 204.78
12380 P.E.R.A. 1,293.53
12381 Warning Lites 188.45
12382 Bonestroo, Rosene, Anderlik 15,661.71
12383 Rigs & Squads 502.10
12384 E. H. Renner & Sons 21,783.50
12385 Bryan Rock Products 54,925.83
12386 Uniforms Unlimited 535.50
12387 Carruthers & Tallen 3,583.18
12388 Lake Business Supply 116.68
12389 Henn. Co. Pub. Recs., Elect. Sec. 6.90
12390 Police Dept. 91.19
12391 Wenck Assoc., Inc. 625.17
12392 LaTour Const. 19,230.46
12393 League of Minn. Cities 1,082.17
12394 Buffalo Bituminous 1,719.52
12395 Suburban Law Enforcement 15.00
12396 Harris Office Equip. 38.50
12397 Orono PTO 2,500.00
12398 Land Management 100.00
12399 Hamline University 90.00
12400 CEI 47.66
12401 Anchor Scientific 102.00
12402 J R's Appliance Disposal 148.00
12403 Tri-K Sports 10.65
12404 Allstar Electric 4,684.19
12405 Richard Rabenort 50.52
12406 West Hennepin Auto 446.64
12407 Glenwood Inglewood 10.70
12408 Omann Bros. 238.00
12409 Westside Wholesale 55.35
12410 Imprest Fund 2,049.38
12411 Sazama Excavating 2,960.00
12412 Gopher State One Call 137.25
12413 Southam Bus. Commun. 164.28
12414 Otten Bros. 11.72
12415 Agency Services 25.65
12416 Cec Vieau 26.05
12417 Twin City Water Clinic 20.00
13543
13544
13545
13546
13547
13548
13549
13550
13551
13552
$138,598.67
PAYROLL CHECKS - SEPTEMBER 21, 1993
Wayne C. Wallace
Richard R. Rabenort
Michael J. Rouillard
Scott A. Stillman
James D. Dillman
Robert P. Dressel
Edgar J. Belland
Jeffrey E. Karlson
Cecilia M. Vieau
Laura L. Monroe
$ 959.94
1,081.51
387.61
773.17
1,048.58
909.18
785.45
857.92
556.52
736.27
149
PAYROLL CHECKS - SEPTEMBER 21, 1993 (CONT'D)
13553 Sandra L. Larson 686.94
13554 Joseph R. Heyman 628.21
13555 John Zietlow 260.10
13556 Benedict E. Young 878.79
13557 Farmers State Bank (Fed.) 1,984.22
13558 Farmers State Bank (S.S.) 734.59
13559 Great West Life 370.00
13560 Law Enforcement Labor Services 100.00
13561 Hennepin County Support 501.00
13562 Commissioner of Revenue 807.78
13563 P.E.R.A. 962.59
$16,010.37
166
ORDER CHECKS - OCTOBER 19, 1993
12469 Farmers State Bank of Hamel $ 717.65
12470 U.S. West Cellular 148.55
12471 U.S. West Communications 34.60
12472 Medcenters Health Plan 1,458.65
12473 Norbert Laurent, etc. 11,175.44
12474 Genuine Parts 257.02
12475 Reynolds Welding 40.60
12476 P.E.R.A. 6,170.31
12477 Bonestroo, Rosene, Anderlik 10,543.08
12478 Minnesota's Bookstore 48.80
12479 Rigs & Squads 20.00
12480 E. H. Renner & Sons 8,265.00
12481 Sheriffs Dept., Co. of Henn. 477.35
12482 Feed Rite Controls 50.00
12483 Water Products Co. 50.00
12484 Midwest Asphalt 275.84
12485 First Trust 646.25
12486 Uniforms Unlimited 44.78
12487 Blitz Photo 64.98
12488 Hamel Fire Dept. 6,300.00
12489 Earl F. Anderson & Son 252.45
12490 Carruthers & Tallen 2,614.37
12491 Safety Kleen Corp. 65.00
12492 Wenck Assoc. 528.43
12493 LaTour Const. 43,001.22
12494 G.L. Contracting 7,850.88
12495 North Memorial Med. Center 85.40
12496 Ellen Herman 80.00
12497 Clifford Koltes 106.00
12498 Robert J. Christianson, Jr. vbrfl 2,628.40
12499 Industrial Supply 178.66
12500 North Star Concrete 1,432.17
12501 Cy's Uniforms 551.81
12502 Pubic Safety Equip.Co. 90.00
12503 Humane Society of Wright Co. 125.00
12504 Doradus 216.00
12505 West Hennepin Auto 1,086.15
12506 Glenwood Inglewood 27.95
12507 Biff's Inc. 165.78
12508 Westside Wholesale 201.47
12509 Gopher State One Call 126.00
12510 Sandra Larson 25.24
12511 Southam Bus. Comm. 148.74
12512 Agency Services 19.53
12513 Cec Vieau 36.89
12514 Michael Rouillard 13.26
13586
13587
13588
13589
13590
13591
13592
13593
13594
13595
13596
$108,577.10
PAYROLL CHECKS - OCTOBER 19, 1993
Wayne C. Wallace
Richard R. Rabenort
Michael J. Rouillard
Scott A. Stillman
James D. Dillman
Robert P. Dressel
Edgar J. Belland
Jeffrey E. Karlson
Cecilia M. Vieau
Laura L. Monroe
Sandra L. Larson
959.94
1,081.51
387.61
773.17
1,048.58
909.18
785.45
857.92
652.10
736.27
664.69
0 4
PAYROLL CHECKS - OCTOBER 19, 1993 (CONT'D)
13597 Joseph R. Heyman
13598 Benedict E. Young
13599 Henn.Co. Support
13600 Law Enforcement Labor Services
13601 Great West Life
13602 Commissioner of Revenue
13603 P.E.R.A.
13604 Farmers State Bank (Fed.)
13605 Farmers State Bank (S.S.)
628.21
886.55
501.00
100.00
370.00
798.24
967.44
1,963.60
717.65
$15,789.11
167
168
MINUTES
The City Council of Medina, Minnesota met in regular session on
October 19, 1993 at 7:30 p.m. in the City Hall Council Chambers.
Present: Councilmembers John Ferris, Ann Thies, Philip Zietlow and
Mayor Anne Theis.
Absent: Councilmember James Johnson.
Also Present: Police Chief Richard Rabenort, Public Works Director
Jim Dillman, City Engineer Glenn Cook, City Attorney
Ron Batty and Clerk -Treasurer Jeff Karlson.
1. ADDITIONS TO AGENDA
Moved by Thies, seconded by Zietlow, to approve the addition of the
following agenda items:
1. Update of Twinco Plat
2. Consideration of Resolution Opposing Unfunded Mandates
3. Discussion of Cooperative Agreement with City of Long Lake
Motion carried unanimously.
2. CONSENT AGENDA
Moved by Zietlow, seconded by Ferris, to approve the consent agenda
as follows:
1. Resolution No. 93-72, "Resolution Granting a Conditional Use
Permit to Marianna Sharma"
2. Resolution No. 93-73, "Resolution Approving an Amended Joint
Powers Agreement for the Pioneer -Sarah Creek Watershed
Management Commission"
3. Approval of Temporary Sign Permit for Loretto Knights of
Columbus from October 6-25 to Advertise their 6th Annual
Haunted House
4. Approval of Time Change from 7:30 to 8:00 for the November 2,
1993 Regular Council Meeting
Motion carried unanimously.
3. MINUTES
Moved by Thies, seconded by Mayor Theis, to approve the minutes of
the regular meeting of October 5, 1993 as submitted.
Motion carried unanimously.
4. LMC PRESENTATION OF FINAL REPORT OF JOB EVALUATION AND SALARY
ADMINISTRATION SYSTEM
Sherrie Le, personnel advisor for the League of Minnesota Cities,
gave a final report of the job evaluation and salary administration
system prepared for the City of Medina by the League. Le said the
work included the following:
1. Interviewing employees in each job class to obtain accurate and
thorough job information;
169
2. Preparing updated job descriptions which included features
needed for compliance with the ADA (Americans with Disabilities
Act) and Veteran's Preference requirements;
3. Evaluating the jobs using the Modified Princeton job evaluation
system;
4. Developing new salary ranges that would comply with the Pay
Equity Act while using 1993 market data from comparable
Minnesota cities and the results of the new job evaluation
system;
5. Analyzing current and proposed salaries to ensure compliance
with the Pay Equity Act and rules;
6. Preparing a final report with job descriptions, job evaluation
documentation, salary ranges and a salary administration
system, and pay equity analysis.
To ensure compliance with the Pay Equity Act, all jobs had to be
evaluated using a gender neutral job evaluation system. By law,
the system must measure skill, effort, responsibility and working
conditions.
Le said the system factors used were: (1) knowledge and
experience; (2) accountibility for actions; (3) planning; (4)
supervision; and (5) working conditions. Le added that the jobs
were evaluated based on what the job required and not on the
performance of an individual employee.
Le said she developed 12 salary grades using generally accepted
practices in the field of compensation which fit the market very
closely. Le said she developed three sets of salary ranges. The
first set matched the median of the market meaning that 50% of
comparable cities pay below and 50% pay above. The second set was
five percent above the median and the third set was ten percent
above the median. Le used a 35% spread between the minimum and
maximum salaries for each grade which was consistent with the
relevant labor market data. Le said she selected 11 steps with
consideration given to two factors: too many steps would make the
increase between steps insignificant and too few would be too
costly for the city. Le said it could take as few as 9 and 1/2
years to reach the maximum salary assuming an employee started at
the first step and progressed annually through the ranges.
5. CSAH 116 TRUNK SEWER AND WATER PROJECT
City Engineer Glenn Cook said he met with the owners of Westside
Equipment, Adam's Pest Control and Twin City Monorail about the
easterly sewer alignment between their properties. Cook said
Adam's Pest Control was not in favor of the alignment because of a
new garage they planned to build. Cook said Twin City Monorail was
concerned about access to their property and the limitations that
could be placed on their building.
i70
Cook recommended that the council go with the base bid which was
also the low bid. Cook said there was some risk with this
alignment (west of Village Auto Body) because the pipe would be
floating over five feet of peat soil and there was a risk that the
pipe could fail due to settling. Cook said a lightweight aggregate
base would be placed underneath the pipe to stabilize it. The
additional cost for piling would be $55,814.
Councilmember Zietlow asked if it was a safe gamble to go with the
least expensive route.
Cook said he preferred not to take any risk but recommended that
the council not include the piling.
Moved by Thies, seconded by Ferris, to accept the base bid
alignment of $459,822.50 from Richard Knutson, Inc.
Motion carried unanimously.
City Attorney Ron Batty said the city still needed to acquire an
easement from Robert Feltl of Village Auto Body. Batty pointed out
that the city also needed petition and waiver agreements from the
property owners.
Moved by Mayor Theis, seconded by Ferris, to table the award of the
bid until November 2, 1993.
Motion carried unanimously.
6. MEDINA ROAD STREET IMPROVEMENTS
The city received seven bids for the Medina Road Street Improvement
Project.
Low Hardrives, Inc. $163,940.00
#2 Buffalo Bituminous, Inc. $169,619.90
#3 Valley Paving, Inc. $176,490.00
#4 Alber Construction, Inc. $179,247.00
#5 Bitum. Consulting & Contracting $193,063.00
#6 Midwest Asphalt $194,615.00
#7 C.S. McCrossan Contruction, Inc. $200,550.00
City Engineer Glenn Cook recommended that the contract be awarded
to the low bidder, Hardrives, Inc. for the amount of $163,940.
Moved by Mayor Theis, seconded by Thies, to adopt Resolution No.
93-74, "Resolution Accepting Bid for the Improvement of Medina
Road."
Ayes: Ferris, Thies, Zietlow and Mayor Theis. Nays: none.
Resolution No. 93-74 adopted on a 4-aye and 0-nay vote.
7. BIDS FOR FRONT-END LOADER AND SNOW EQUIPMENT
Public Works Director Jim Dillman presented the bids for the front-
end loader and snow equipment:
171
Vendor Machine Price
Zeigler Cat No bid
Midwest Machinery John Deere w/
Craig snow equipment $116,789.00
Falls snow equipment $114,789.00
St. Joseph Equipment Case w/
Craig snow equipment $117,983.17
Falls snow equipment $111,485.17
Dillman said he inspected the Case loader and recommended that the
city purchase the Case machine with the Falls snow equipment at a
cost of $111,485.17.
Moved by Zietlow, seconded by Ferris, to adopt Resolution No. 93-
75, "Resolution Receiving Bids and Awarding Contract for 140 HP
Wheel Type Loader and Snow Equipment."
Ayes: Ferris, Thies, Zietlow and Mayor Theis. Nays: none.
Resolution No. 93-75 adopted on a 4-aye and 0-nay vote.
8. SNOW REMOVAL NON -POLICY
Public Works Director Dillman said the city did not have a policy
on snow removal to avoid any liability in the event that
performance standards would not be met. Dillman said the major
consideration was to keep the roads passable during peak traffic
times while keeping the costs down. Dillman said the roads may
sometimes be impassable between the hours of 9:00 p.m. to 4:00 a.m.
Dillman said he planned to initiate a better phone answering system
to handle calls during a snow storm.
9. CALL OUT PROCEDURES
Public Works Director Dillman said the standby power generator and
monitored alarms at the Independence Beach Lift Station and Well
House would be up and running by November 15, 1993. Dillman said
the council should decide whether or not the public works
department needed to have a person "on call" in the event of a
power failure. Dillman estimated that it would cost the city an
additional $10,000 to implement a call out procedure.
The council agreed that there was no need for the public works
department to establish call out procedures.
10. SPEED LIMIT ON HOLY NAME DRIVE
Police Chief Rabenort informed the council that even though Holy
Name Drive was posted at 30 miles per hour, it should have been
posted at 40 miles per hour because this stretch of road was not in
an urban district. Rabenort said the council could pass a
resolution designating this segment of roadway as "urban" or
request that the Department of Transportation conduct a traffic
study.
The council agreed that the speed limit on Holy Name Drive should
remain at 30 miles per hour but decided to take no further action.
172
11. TWINCO PLAT
City Attorney Ron Batty updated the council on the status of the
Twinco plat. Batty said Twinco received preliminary approval for
a second time in September, 1992 for its plat of the 39-arce site
on Willow Drive. Prior to the March, 1993 deadline, the city
council granted an open-ended extension of time for the plat and
authorized preparation of the final resolution. Batty said the
resolution had not been returned to the city council because the
applicant failed to complete the platting process. Batty asked the
council to indicate whether it wished to leave the extension in
place indefinitely or to impose a deadline for completion of the
plat.
Moved by Mayor Theis, seconded by Ferris, to direct Zoning
Administrator Kohnen to notify Twinco and inform them that the
extension for the completion of their plat will terminate December
31, 1993.
Motion carried unanimously.
12. LONG LAKE AND MEDINA COOPERATIVE AGREEMENT
Mayor Theis said she met with Tod Olson, mayor of Long Lake, to
discuss the possibility of a mutual aid agreement between the
cities of Medina and Long Lake in the event of a natural disaster.
Theis said the two mayors, two city attorneys and two public works
directors could meet and work out an agreement similar to one used
by the police departments, but she stipulated that the agreement
would not be a formal, written contract between the two cities.
Councilmember Zietlow said the city should check into its insurance
liability coverage to see if it covers employees outside of the
city.
Mayor Theis directed Clerk -Treasurer Karlson to contact the city's
insurance agent about employee liability coverage outside the city.
13. UNFUNDED STATE AND FEDERAL MANDATES
Mayor Theis said she received a packet of information which
explained the League of Minnesota Cities' and National League of
Cities' efforts to educate citizens and lawmakers about the impact
of unfunded mandates on local governments. Theis said the League
of Minnesota Cities was encouraging cities to adopt a resolution
endorsing the League's efforts and to write its congressman and
state legislators to educate them about the impact of federal and
state mandates and the actions necessary to reduce these burdens on
local citizens.
Moved by Zietlow, seconded by Thies, to adopt Resolution No. 93-76,
"Resolution Endorsing the League's Efforts to Educate Citizens and
Lawmakers about the Impact of Unfunded Mandates."
Ayes: Ferris, Thies, Zietlow and Mayor Theis. Nays: none.
Resolution No. 93-76 adopted on a 4-aye and 0-nay vote.
173
14. PAYMENT OF BILLS
Moved by Thies, seconded by Zietlow, to approve payment of Order
Check Numbers 12469-12514 for $108,577.10 and Payroll Check Numbers
13586-13605 for $15,789.11.
Motion carried unanimously.
15. ADJOURNMENT
Moved by Thies, seconded by Mayor Theis, to adjourn the meeting at
9:10 p.m.
Motion carried unanimously.
y
Anne E. Theis, Mayor
ATTEST:
577 e-mr
J e1SOn, Clerk -Treasurer
October 19, 1993