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HomeMy Public PortalAboutA 2009-01-15 - PERSONNEL BOARDREGULAR MEETING OF THE PERSONNEL BOARD THURSDAY, JANUARY 15, 2009 5:00 PM ~;~ ~e~- ~~/® IV V. VI. VII. VIII CALL TO ORDER ROLL CALL Paulette Bradley, Chairperson Barbara Battle, Vice-Chairperson Arselia Villanueva Robert Robinson Rosa Lopez PLEDGE OF ALLEGIANCE Led by APPROVAL OF MINUTES Special meeting of December 11, 2008 Motion Second PUBLIC ORALS STUDIES & REPORTS COMMISSIONER & STAFF ORALS ITEMS TO BE AGENDIZED X. ADJOURNMENT Regular Meeting - February19, 2009 Motion Second JAN 1 2 2009 CITY OF LYN,JIPOOD CITY CLEF~E{S, FFICE ~~~ ~~a-ter- «~~~ ~~ ~~ ~5. Vote Vote Time: CITY OF LYNWOOD SPECIAL MEETING OF THE PERSONNEL BOARD December 11, 2008 The special meeting of the Personnel Board of the City of Lynwood was held on Thursday, December 11, 2008 at 5:00 p.m. in the Council Chambers of City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER The meeting was called to order at 5:08 p.m. by Chairperson Bradley. Roll call was taken by Alfredo J Lopez III, Director of Human Resources. Commissioner Attendance: Present -Bradley, Battle, Villanueva, Lopez, Robinson Absent- None Staff Attendance: Present-Alfredo J Lopez, Yolanda Delgadillo Absent -Diane Strickfaden PLEDGE OF ALLEGIANCE Led by Commissioner Robinson APPROVAL OF MINUTES The motion was made by Commissioner Villanueva and seconded by Vice- Chairperson Battle to approve the minutes of the special meeting of September 18, 2008. All in favor. Motion carried. The motion was made by Vice-Chairperson Battle and seconded by Chairperson Bradley to approve the minutes of the special meeting of October 8, 2008. All in favor. Motion carried. PUBLIC ORALS -None STUDIES AND REPORTS Update on Pending Reclassifications Mr. Lopez provided an overview of the Council's action to the Board. He stated that during the Fiscal Year 2008-09 budget, Council eliminated several of the vacant positions, created new job titles and also voted to reclassify several positions. Therefore, Mr. Lopez requested that the Board take a moment to review and approve the proposed changes. -2- Vice-Chairperson Battle stated that she needed time to review the information A brief discussion took place. Mr. Lopez informed the Board that the Department Heads worked along with Human Resources staff in identifying the recommended title changes and also made it known that they were only title changes no extra duties were added. Reclassifications or title changes are necessary because the current employees are not in line with their actual duties. For example the Deputy Director of Finance is serving as the Finance Manager instead of a deputy and the Customer Relations Specialist is serving as the Billing and Collections Supervisor. Chairperson Bradley asked if the class and compensation study was used in conjunction with the recommendations because she noticed that the position title "Laborer" is still being used. Mr. Lopez responded that there was a title change to reclassify the title from Laborer to Maintenance Worker. Chairperson Bradley requested for staff to double check that the title change took place because Bateman Hall is still using the job title "Laborer". Vice-Chairperson Battle questioned if the title changes were from the study. Mr. Lopez responded that the study was one of the factors used to identify the title changes. She then asked if a copy of the study was given to the department heads to be used as a factor when they made the determination on these particular title changes. Mr. Lopez responded that there were several factors used to identify the title changes. For example he briefly explained that the new job description "Dispatch Assistant" was created to assist the Parking Enforcement Division with dispatching. At the present time, the officers along with the assistance of clerical staff are being used in assisting with the dispatching. The motion was made by Chairperson Bradley and seconded by Commissioner Villanueva to approve the title changes/reclassifications as follows: Deputy Director of Finance changed to Finance Manager; Customer Relations Specialist changed to Billing and Collections Supervisor; Water Billing Manager changed to Accounting/Auditing Supervisor and the new job position for the position of Dispatch Assistant. AYES: Bradley, Battle, Villanueva, Robinson, Lopez All in favor. Motion carried. Certification of Eligibility List Mr. Lopez provided an overview of the recruitment process and indicated that the Planning Associate position is a critical staffing position. He also stated that the position was budgeted and will also generate revenue. Vice-Chairperson .Battle asked if the Board had reviewed and approved the recruitment process for this position. Mr. Lopez responded that it was presented to the Board as an information item. -3- Chairperson Bradley commented that she heard during a council meeting that Council requested from staff a six month detail report from the Development Services Department in which this position fall into. Mr. Lopez responded that in fact Council did directed staff to compile a detail report but it was from the Redevelopment Department. The motion was made by Vice-Chairperson Battle and seconded by Commissioner Villanueva to approve the eligibility list for the position of Planning Associate. AYES: Bradley, Battle, Villanueva, Robinson and Lopez All in favor. Motion carried. COMMISSIONER & STAFF ORALS Mr. Lopez provided the Board with the following informational items 1. Open competitive recruitment for the position of Deputy City Clerk. 2. The City reached a two year labor agreement with the Lynwood Employees Association. 3. A tentative labor agreement will be going before Council for ratification and approval on December 16th for the Management Group. 4. There will not be a yearly employees holiday dinner. 5. If any of the Board members received a subpoena, call or stop by the HR office to see Mr. Lopez. The Board congratulated Mr. Lopez for his new addition to his family. Chairperson Bradley inquired as to how the City is going to manage with the 1 reduction on the Utility Users Tax and what path is the City going to take to cover the gap. Mr. Lopez responded that the election results declaration will be going before Council on December 16th it will then be provided to the utility companies for ratification. ITEMS TO BE AGENDIZED -None ADJOURNMENT Commissioner Robinson made the motion to adjourn and Vice-Chairperson Battle seconded. All in favor. Motion carried. The meeting adjourned at 6:06 pm. -4-