HomeMy Public PortalAboutA 2009-01-15 - PERSONNEL BOARDREGULAR MEETING OF THE PERSONNEL BOARD
THURSDAY, JANUARY 15, 2009
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CALL TO ORDER
ROLL CALL
Paulette Bradley, Chairperson
Barbara Battle, Vice-Chairperson
Arselia Villanueva
Robert Robinson
Rosa Lopez
PLEDGE OF ALLEGIANCE
Led by
APPROVAL OF MINUTES
Special meeting of December 11, 2008
Motion Second
PUBLIC ORALS
STUDIES & REPORTS
COMMISSIONER & STAFF ORALS
ITEMS TO BE AGENDIZED
X. ADJOURNMENT
Regular Meeting - February19, 2009
Motion Second
JAN 1 2 2009
CITY OF LYN,JIPOOD
CITY CLEF~E{S, FFICE
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Vote
Vote
Time:
CITY OF LYNWOOD
SPECIAL MEETING OF THE PERSONNEL BOARD
December 11, 2008
The special meeting of the Personnel Board of the City of Lynwood was held on
Thursday, December 11, 2008 at 5:00 p.m. in the Council Chambers of City Hall,
11330 Bullis Road, Lynwood, California. The agenda was duly posted as
prescribed by the Brown Act.
CALL TO ORDER
The meeting was called to order at 5:08 p.m. by Chairperson Bradley. Roll call
was taken by Alfredo J Lopez III, Director of Human Resources.
Commissioner Attendance:
Present -Bradley, Battle, Villanueva, Lopez, Robinson
Absent- None
Staff Attendance:
Present-Alfredo J Lopez, Yolanda Delgadillo
Absent -Diane Strickfaden
PLEDGE OF ALLEGIANCE
Led by Commissioner Robinson
APPROVAL OF MINUTES
The motion was made by Commissioner Villanueva and seconded by Vice-
Chairperson Battle to approve the minutes of the special meeting of September 18,
2008. All in favor. Motion carried.
The motion was made by Vice-Chairperson Battle and seconded by Chairperson
Bradley to approve the minutes of the special meeting of October 8, 2008. All in
favor. Motion carried.
PUBLIC ORALS -None
STUDIES AND REPORTS
Update on Pending Reclassifications
Mr. Lopez provided an overview of the Council's action to the Board. He stated that
during the Fiscal Year 2008-09 budget, Council eliminated several of the vacant
positions, created new job titles and also voted to reclassify several positions.
Therefore, Mr. Lopez requested that the Board take a moment to review and
approve the proposed changes.
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Vice-Chairperson Battle stated that she needed time to review the information
A brief discussion took place. Mr. Lopez informed the Board that the Department
Heads worked along with Human Resources staff in identifying the recommended
title changes and also made it known that they were only title changes no extra
duties were added. Reclassifications or title changes are necessary because the
current employees are not in line with their actual duties. For example the Deputy
Director of Finance is serving as the Finance Manager instead of a deputy and the
Customer Relations Specialist is serving as the Billing and Collections Supervisor.
Chairperson Bradley asked if the class and compensation study was used in
conjunction with the recommendations because she noticed that the position title
"Laborer" is still being used. Mr. Lopez responded that there was a title change to
reclassify the title from Laborer to Maintenance Worker. Chairperson Bradley
requested for staff to double check that the title change took place because
Bateman Hall is still using the job title "Laborer".
Vice-Chairperson Battle questioned if the title changes were from the study. Mr.
Lopez responded that the study was one of the factors used to identify the title
changes. She then asked if a copy of the study was given to the department heads
to be used as a factor when they made the determination on these particular title
changes. Mr. Lopez responded that there were several factors used to identify the
title changes. For example he briefly explained that the new job description
"Dispatch Assistant" was created to assist the Parking Enforcement Division with
dispatching. At the present time, the officers along with the assistance of clerical
staff are being used in assisting with the dispatching.
The motion was made by Chairperson Bradley and seconded by Commissioner
Villanueva to approve the title changes/reclassifications as follows: Deputy Director
of Finance changed to Finance Manager; Customer Relations Specialist changed
to Billing and Collections Supervisor; Water Billing Manager changed to
Accounting/Auditing Supervisor and the new job position for the position of
Dispatch Assistant.
AYES: Bradley, Battle, Villanueva, Robinson, Lopez
All in favor. Motion carried.
Certification of Eligibility List
Mr. Lopez provided an overview of the recruitment process and indicated that the
Planning Associate position is a critical staffing position. He also stated that the
position was budgeted and will also generate revenue.
Vice-Chairperson .Battle asked if the Board had reviewed and approved the
recruitment process for this position. Mr. Lopez responded that it was presented to
the Board as an information item.
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Chairperson Bradley commented that she heard during a council meeting that
Council requested from staff a six month detail report from the Development
Services Department in which this position fall into. Mr. Lopez responded that in
fact Council did directed staff to compile a detail report but it was from the
Redevelopment Department.
The motion was made by Vice-Chairperson Battle and seconded by Commissioner
Villanueva to approve the eligibility list for the position of Planning Associate.
AYES: Bradley, Battle, Villanueva, Robinson and Lopez
All in favor. Motion carried.
COMMISSIONER & STAFF ORALS
Mr. Lopez provided the Board with the following informational items
1. Open competitive recruitment for the position of Deputy City Clerk.
2. The City reached a two year labor agreement with the Lynwood Employees
Association.
3. A tentative labor agreement will be going before Council for ratification and
approval on December 16th for the Management Group.
4. There will not be a yearly employees holiday dinner.
5. If any of the Board members received a subpoena, call or stop by the HR
office to see Mr. Lopez.
The Board congratulated Mr. Lopez for his new addition to his family.
Chairperson Bradley inquired as to how the City is going to manage with the 1
reduction on the Utility Users Tax and what path is the City going to take to cover
the gap. Mr. Lopez responded that the election results declaration will be going
before Council on December 16th it will then be provided to the utility companies for
ratification.
ITEMS TO BE AGENDIZED -None
ADJOURNMENT
Commissioner Robinson made the motion to adjourn and Vice-Chairperson Battle
seconded. All in favor. Motion carried. The meeting adjourned at 6:06 pm.
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