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Home My Public Portal About20041027 - Agendas Packet - Board of Directors (BOD) - 04-26 Regional Open Sp ..ce -------------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C;EUBRATING 30 YEAL(S OF OPEN SPA(-,2 I RHSI RVA`10N Meeting 04-26 REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 6:30 p.m. Wednesday, October 27, 2004 330 Distel Circle, Los Altos, California AGENDA* Please Note: 6:30 p.m. Closed Session Special Meeting Start Time 7:30 p.m. Regular Meeting Start Time 6:30 ROLL CALL SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT—CLOSED SESSION The Closed Session will begin at 6:30 p.m. At the conclusion of the Closed Session,the Board will adjourn the Special Meeting Closed Session to the Regular Meeting, and, at the conclusion of the Regular Meeting, j the Board may reconvene the Special Meeting Closed Session. 1. Conference with Legal Counsel—Existing Litigation, California Government Code § 54956.9(a) Name of Case-Fogarty v. Midpeninsula RegionalL Open Space District, San Mateo County Case No. CIV441934 2. Conference with Legal Counsel—Initiation of Litigation under California Government Code § 54956.9(c): one case 3. Conference with Legal Counsel—Anticipated Litigation under California Government Code § 54956.9(b): one case 7:00* ADJOURN TO MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY GOVERNING BOARD MEETING 7:30* RECONVENE TO REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ROLL CALL ORAL COMMUNICATIONS—Public ADOPTION OF AGENDA—M. Davey ADOPTION OF CONSENT CALENDAR—M. Davey BOARD BUSINESS 7:40* 1 Final Interview and Appointment of Ombudsperson; Authorize Board President to Execute District Ombudsperson Volunteer Agreement—S. Thielfoldt 9:05* 2 Review of Annual Seasonal Trail Closures Informational Report—J. Maciel 9:15* 3 Approval of Caretaker Lease Agreement-Rhus Ridge Road, Rancho San Antonio Open Space Preserve with Raye Girouard and Susan Cretekos; Authorize General Manager to Execute Lease Agreement on behalf of District—J. Dickey �?25* 4 Ib �'b�O cif Budgex 3yidelines for Board Conference At en ance Adot Revised Budget 33o Diste Ercle o In o openspace.org BOARD OF DIRECTORS: ete iemen?Mary Davey,led Cyr, 'GENERAL MANAGER: Las Altos CA 94022-1404 650-69i-0485 fax www.openspace.org Deane Little,Nonette Hanko,tarry Nossett,Kenneth C.Nitz L.Craig Britton Meeting 04-26 Page 2 Guidelines for Board Conference Attendance—Administration and Budget Committee 9:35* 5 Review of Stanford University S I Trail Alignment Draft Supplemental Environmental Impact Report(Draft SEIR); Authorize Board President to Sign Attached Letter On Behalf of District Providing Comments on the Draft SEIR—D. Woods 9:45* 6 Authorize General Manager to Execute Amendment to Agreement with Page &Turnbull for Architectural and Engineering Consulting Services for Building Code Compliance of the Winery Building at Picchetti Ranch Open Space Preserve for Up to an Additional $12,000 Over the$44,920 Previously Authorized Amount and a Total Sum Not to Exceed $56,920—D. Vu 7 Reschedule Board Meetings in November and December 2004; Cancel November 10 and 24, 2004 Regular Meetings; Cancel December 8 and 22, 2004 Regular Meetings; Call Special Meetings for November 17, 2004 and December 15, 2004—S.Thielfoldt REVISED CLAIMS 10:00* INFORMATIONAL REPORTS—Brief reports or announcements concerning pertinent activities of District Directors and Staff. CLOSED SESSION CONTINUED(IF NECESSARY) 10:10* ADJOURNMENT TIMES ARE ESTIMATED AND ITEMS MAY APPEAR EARLIER OR LATER THAN LISTED.AGENDA IS SUBJECT TO CHANGE OF ORDER. TO ADDRESS THE R The Chair will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately,you may comment to the Board by a written communication,which the Board appreciates. All items on the consent calendar may be approved without discussion by one motion. Board members,the General Manager,and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT,IF YOU NEED ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CONTACT THE DISTRICT CLERK AT(650)691-1200. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL I MEETING. ENABLE THE DISTRICT TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEET Regional Open Spine R-04-112 Meeting 04-26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 27, 2004 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION AGENDA ITEM I AGENDA ITEM Final Interview and Appointment of Ombudsperson; Authorize B r",esident to Execute District Ombudsperson Volunteer Agreement GENERAL MANAGER'S RECOMMENDATIONS ---- 1. Conduct the Final Interview and Appoint the Selected Ombudsperson. 2. Authorize the Board President to Execute the District Ombudsperson Volunteer Agreement for a one-year appointment. DISCUSSION At your May 26, 2004 meeting you adopted Resolution No. 04-13 which outlined the procedure for appointing an ombudsperson for the District. The procedures included an initial interview and a final interview. At your October 20,2004 meeting you interviewed all seven candidates who applied for the position. After the interview process,you took a vote in which you decided to have four candidates return for a final interview. Two members of the Board of Directors completed reference checking on the four candidates and may report to the Board the outcome of the reference checking process. The procedure for the final round of interviews adopted by you previously is as follows: 1. Random drawing for order of appearance. 2. Each finalist allotted 15 minutes for answering questions posed by the Board. 3. Random drawing for order of appearance for final statements. 4. 10 minute recess. 5. Each finalist will get five minutes(timed)for summary. 6. Each Board member casts a signed ballot for his or her single choice of appointment. 7. Voting tallied and announced by District Clerk. 8. Clerk keeps ballots for later public inspection. 9. If no candidate receives four votes,there will be additional votes on the full list of finalists until a candidate receives four votes. 10. Board adopts resolution naming appointment to fill the position and authorization for Board president to sign one-year contract(only necessary when appointing a Board Member). Prepared by: Sally Thielfoldt Contact person: Same as above 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett Kenneth C.Nitz L.Craig Britton Regional Open Spu_e R-04-106 Meeting 04-26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 27, 2004 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION AGENDA ITEM 2 AGENDA ITEM Annual Seasonal Trail Closures Informational Report GENERAL MANAGER'S RECOMME Review and comment on proposed trail closures. No formal Board action is requir d. DISCUSSION At your August 24, 1988 meeting, you asked to be informed prior to any action that may be taken regarding the closing of any trail to bicycle and/or equestrian use. Closures are designated as seasonal and interim closures, and are based on concerns for trail safety and resource damage during winter conditions. The seasonal closure designation is for trails closed during extremely wet conditions and/or when new construction presents concern about potential resource damage, usually between the months of November and April. Interim closure status is applied to trails which are closed temporarily pending the application of Board-adopted trail use guidelines in the Use and Management reviewprocess. Changes in trail status from last year's report include: the removal of the closure of the Canyon Trail in Monte Bello (since the bridge was repaired), the lifting of the seasonal closure on the Atchistaca Trail in Long Ridge, the addition of a one-year seasonal closure of a number of trails in El Corte de Madera to deal with the erosion prevention work which is underway in the preserve, and the addition of a one year seasonal closure of the Grabtown Trail in Purisima because of the construction of a trail re-route. The exact extent of the necessary closures will be determined by the weather, but staff wishes to include the full range of possible closures to ensure that adequate notice is given. More information is provided on the attached chart. The General Manager intends to approve staff trail closure recommendations, contingent upon your comments and any public input at your October 27 meeting. Prepared by: Gordon Baillie, Management Analyst Matt Freeman, Senior Planner David Sanguinetti, Area Superintendent Contact person: John Maciel, Operations Manager 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton 04-106 Page 2 PROPOSED SEASONAL AND INTERIM TRAIL CLOSURES TO BICYCLISTS AND EQUESTRIANS (See definition of "Seasonal" and "Interim" below) Preserve Trail Bicyclists Equestrians Comments 1. Bear Creek Aldercroft Creek Trail N/A Seasonal Trail is very popular with equestrians from Bear Creek Stables,and is Redwoods highly susceptible to damage when wet. Final determination on access awaiting completion of master planning process. 2. Long Ridge Peters Creek Trail Seasonal Seasonal Very popular with mountain bicyclists. Tread can get very muddy during wet conditions. Staff anticipates closures during and immediately following heavy rainfall. Ridge Trail—Chestnut Orchard Seasonal Seasonal Same conditions as above. to Peters Creek Trail 3. El Corte de Methuselah Seasonal Seasonal Trail is highly susceptible to damage during extended periods of rain. Madera Leaf Trail Seasonal Seasonal Trail is highly susceptible to damage during extended periods of rain. Virginia Mill Seasonal Seasonal 11 11 11 11 11 11 11 11 11 Giant Salamander Seasonal Seasonal Trail was identified in the geological survey report as being a source of sedimentation. Gordon Mill* Seasonal Seasonal One-year closure due to extensive contracted maintenance work. Timberview* Seasonal Seasonal 11 11 11 11 41 11 11 11 Crossover Trail* Seasonal Seasonal One-year closure due to re-routes during construction Lawrence Creek Trail* Seasonal Seasonal Blue Blossom* Seasonal Seasonal One-year seasonal closure—trail leads to another trail which is in the Crosscut* Seasonal Seasonal construction area. Spring Board* Seasonal Seasonal 11 11 11 11 11 11 11 11 11 Steam Donkey* Seasonal Seasonal Manzanita* Seasonal I Seasonal New closures SEASONAL CLOSURE: Closed during extremely wet conditions or when new construction presents serious concern over trail safety and potential resource damage,usually between the months of November and April. INTERIM CLOSURE: Closed temporarily pending the application of Board-adopted trail use guidelines in the use and management review process. CLOSED: Closed permanently as a result of Board action R-04-106 Page 3 PROPOSED SEASONAL AND INTERIM TRAIL CLOSURES TO BICYCLISTS AND EQUESTRIANS (See definition of"Seasonal" and"Interim" below) Preserve Trail Bicyclists Equestrians Comments 4. Fremont Toyon Trail Seasonal Seasonal Very popular with equestrians from Garrod Stables and mountain Older bicyclists. Tread can get very muddy during wet conditions. 5. Monte Skid Road Trail to Canyon Trail Seasonal Seasonal Very popular with mountain bicyclists and equestrians. The shaded Bello (Lower Nature Trail) canyon environment can prevent the tread from drying through the winter season. Alternate route available. White Oak Trail Seasonal Seasonal Tread can get very muddy during wet conditions. Staff anticipates (Permit lot to Skid Road Trail) closures during and immediately following heavy rainfall. 6. Picchetti Zinfandel Trail Closed Interim Permanent status of equestrian use pending U&M process. Ranch 7. Purisima Whittemore Gulch Seasonal Seasonal Narrow, winding, seasonally wet trail,highly susceptible to damage. Creek This trail is normally closed for the winter. Alternate route available. Redwoods Soda Gulch Trail Interim Interim Narrow, winding, seasonally wet trail with poor line of sight and some very steep side slopes. Majority of trail offers no room for passing. Permanent status pending U&M review process. Alternate route available. Grabtown Trail Seasonal Seasonal Trail repairs from the El Nino storms completed. Re-routed trail needs first year to settle. 8. Rancho San Black Mountain Trail Interim Open Permanent status pending U&M review process. Antonio 9. Saratoga Saratoga Gap Trail Seasonal Seasonal Generally wet conditions during the winter. Damage can occur if open. Gap New closures SEASONAL CLOSURE: Closed during extremely wet conditions or when new construction presents serious concern over trail safety and potential resource damage,usually between the months of November and April. INTERIM CLOSURE: Closed temporarily pending the application of Board-adopted trail use guidelines in the use and management review process. CLOSED: Closed permanently as a result of Board action R-04-106 Page 4 PROPOSED SEASONAL AND INTERIM TRAIL CLOSURES TO BICYCLISTS AND EQUESTRIANS (See definition of"Seasonal" and "Interim" below) Preserve Trail Bicyclists Equestrians Comments 10. Skyline Ridge Trail south of Horseshoe Interim Interim Permanent status pending U&M review process. Alternate routes Ridge available. 11. Windy Hill Razorback Ridge Trail Closed Seasonal Constructed to average three-foot width. Staff anticipates closures during and immediately following heavy rainfall. There has been ongoing tread damage to this trail,due to use. Betsy Crowder Trail Closed Seasonal Generally wet conditions during the winter. Damage can occur if open. Lost Trail Closed Seasonal Trail suffers severe impacts when wet. There is limited horse use on the trail,but the use that is present can have a significant impact. Hamm's Gulch Trail Closed Seasonal Same conditions as above. *=New closures SEASONAL CLOSURE: Closed during extremely wet conditions or when new construction presents serious concern over trail safety and potential resource damage,usually between the months of November and April. INTERIM CLOSURE: Closed temporarily pending the application of Board-adopted trail use guidelines in the use and management review process. CLOSED: Closed permanently as a result of Board action i Regional Open Spu-e R-04-111 Meeting 04-26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 27,2004 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION AGENDA ITEM 3 AGENDA TIRM Caretaker Lease Agreement-Rhus Ridge Road Access to ancho San Antonio Open Space Preserve GENERAL MANAGER'S RECOMMENDATION Approve the attached Caretaker Lease Agreement with Raye Girouard and Susan Cretekos and authorize the General Manager to execute the Lease Agreement on behalf of the District. DlgC l TSSION In 1977,the District entered into an agreement with the Trust for Hidden Villa for the Trust to provide supplemental patrol services of the 430-acre Windmill Pasture Area of Rancho San Antonio Open Space Preserve,which was a gift to the District from Frank and Josephine Duveneck. Raye Girouard,as an employee of the Trust for Hidden Villa,performed this supplemental patrol of the Windmill Pasture Area for approximately 50 hours a month. At that time, Mr. Girouard and Ms. Cretekos lived in a mobile home on an adjoining 18.7-acre parcel owned by the Duveneck family. This arrangement continued until 1986,when the District entered into an agreement directly with Mr. Girouard for his supplemental patrol services. In 1987,the District purchased the 18.7-acre property where the Girouard mobile home was located. At your meeting of December 15, 1993,you approved a 10-year Caretaker Lease Agreement with Mr. Girouard,which permitted Mr. Girouard and Ms. Cretekos to purchase a new mobile home and continue to locate it on the same 18.7 acres see Report 93-134 ,which the ( P ) Y did in 1994. The current Use and Management Plan for the Windmill Pasture Area supports continuing to have a caretaker residence(see Report R-89-151)on Rhus Ridge Road. The proposed lease extends the caretaker occupancy to December 31, 2008 and stipulates that Mr. Girouard continue to provide supplemental patrol services in lieu of rent,as was set out in the 1993 lease. Specifically,he is required to: (1) Monitor the parking area located at the end of Rhus Ridge Road, and the area that surrounds it, 7 days a week. This parking area accommodating u to eight vehicles has no ate and is not visible from the ( P g g P g � g main roadway. The caretakers' presence minimizes staff s need to patrol or be called to this area of the Preserve.) (2) Notify the Foothills field staff immediately of any illegal activities,encroachments, trail problems,or trespass issues in the area. (3) Notify local police or fire services in case of an emergency, and provide assistance in emergencies, including opening the preserve gate in the event of a fire and offering assistance to rescue or medical personnel. Based on a workingrelationship with the caretakers that has spanned more than 25 ears, staff supports P P Y PP continuing the caretaker lease agreement with Mr. Girouard and Ms. Cretektos in exchange for their rent-free use of the mobile home site as their residence through 2008. Prepared by: John P. Dickey,Real Property Specialist Contact person: Same as above 33o Distel Circle 650-6gi-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton I Regional Open Sp.—,.Ie R-04-110 Meeting 04-26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 27, 2004 (A'LEBRA`I'INC 30 YEARS OF OPEN SPA('/. PRFSEW"'ATION AGENDA ITEM 4 AGENDA ITEM Revision of Budget Guidelines for Board Conference Attendance ADMINISTRATION AND BUDGET COMMITTEE RECOMMENDATION I Adopt the attached Revised Budget Guidelines for Board Conference Attendance. DISCUSSION As part of adoption of your Fiscal Year 2000-2001 Budget,the Board adopted Budget Guidelines for Board Conference Attendance(See Report R-00-39 dated March 22, 2000). These Guidelines established a modest Board Member conference allowance of$300 per year for attendance at conferences and/or seminars directly related to District business. i Recently, the Board discussed whether a revision of these Guidelines was appropriate. A suggestion was made that allowing a Board Member to accumulate his/her yearly budget over a four year term might enable the Member to attend a more meaningful and valuable conference, and would expand conference choices to those most beneficial for District business, rather than restricting the choices to those conferences that met the annual $300 allowance. The matter was referred to the Administration and Budget Committee,which considered the Guidelines at its meeting of August 20,2004. The Committee agreed that the proposed revisions are appropriate and the Committee recommends their adoption. The proposed revisions would enable each Board Member to accumulate his/her$300 allowance over four-year term so that a Board Member would have more flexibility in choosing the most o aty g valuable conference to attend. The revisions also permit this allowance to be spent during any year of a Board Member's term. Current Directors will be eligible for the $1,200 for the conference allowance; conference expenses already incurred will be applied toward the $1,200 total conference allowance. Occasionally, a Director may serve a partial term, such as by being appointed to serve out the term of a Member who has resigned. In such case,the Director would receive a pro-rated conference allowance. However, in the event a Board Member must resign from the Board mid-term due to illness or other cause, it is not the intention of this Policy to seek reimbursement. In such cases, it is assumed that if the funds have been spent,they will have been spent on a conference and/or seminar directly related to District business and will be beneficial even to those Members who may ultimately only serve a partial term. If approved, funds for this allowance will be included in next Fiscal Year's Budget, beginning on April 1, 2005. Prepared by: Susan Schectman,General Counsel Contact person: Same as Above 33o Distel Circle 650-691-12oo info@openspace.org openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jell Cyr, GENERAL MANAGER: Jos Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton Budget Guidelines for Board Conference Attendance Revised October 27 2004 Objective: It is important that Board Members are afforded the opportunity to keep current on legislation, policies, practices and other matters pertinent to District business. Therefore, a modest amount of money should be budgeted each fiscal year for Board attendance at conferences and seminars directly related to open space preservation and management practices of other parks and open space agencies. Expenditure of District funds associated with such conferences and seminars shall not be directed to a political candidate, ballot measure, nor a contribution to any non-profit entity, but shall be used solely for actual and necessary conference expenses such as travel, lode, food and registration fees. 1. Each fiscal year, a total of$5,100 will be budgeted for Board Member attendance at conferences and seminars directly related to open space preservation and/or administration of parks and open space organizations, to be allocated as follows: A. Specific: up to $3,000 total to provide for 2 conferences at an estimated amount of$1,500 each, as provided in Section 2 below. B. General: up to WO $1,200 per Board Member per four-year term, as provided in Section 3 below. 2. Attendance at a specific conference will be assigned as follows: one conference for the President, or other Board designee (ordinarily in descending order of the elected Board officers for the year), to attend the annual Special Park Districts Forum; and one California Special District Association training for a newly elected Board Member, or for a Board Member who has not attended that particular training and now desires to do so. 3. Each Board Member may decide to attend appropriate general conferences or seminars related to District business up to his/her annual budgeted allowance of$300 $1,200 per four-year term without further Board approval. Attendance at such a conference or seminar will be reported to the Board in advance of attendance, and a summary report of the conference itself will be reported following attendance. Each Board Member shall have the discretion to use his/her full budgeted allowance at any time during his/her terns All appointed or elected Board Members are eligible to expend the full $1,200 conference allowance at any when servinga four-year term. When serving a partial term, due to such factors as appointment to serve a portion of a term to fill a vacancy, the Board Member will receive a pro-rated allowance In the event a Board Member must resign from the Board prior to the end of his/her four- year term due to illness or other cause it is not the intention of this Policy to seek reimbursement of this conference allowance. Approved: October 27, 2004 Meeting 04-26, R-04-110 Regional Open Sp. _e g p MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION Budget Guidelines for Board Conference Attendance Revised October 27 2004 Objective: It is important that Board Members are afforded the opportunity to keep current on legislation, policies, practices and other matters pertinent to District business. Therefore, a modest amount of money should be budgeted each fiscal year for Board attendance at conferences and seminars directly related to open space preservation and management practices of other parks and open space agencies. Expenditure of District funds associated with such conferences and seminars shall not be directed to a political candidate, ballot measure, nor a contribution to any non-profit entity, but shall be used solely for actual and necessary conference expenses such as travel, lodging, food and registration fees. 1. Each fiscal year, a total of$5,100 will be budgeted for Board Member attendance at conferences and seminars directly related to open space preservation and/or administration of parks and open space organizations, to be allocated as follows: A. Specific: up to $3,000 total to provide for 2 conferences at an estimated amount of$1,500 each, as provided in Section 2 below. B. General: up to $1,200 per Board Member per four-year term, as provided in Section 3 below. 2. Attendance at a specific conference will be assigned as follows: one conference for the President, or Board officers for the ear to attend other Board designee (ordinarily m descending order of the elected year), the annual Special Park Districts Forum; and one California Special District Association training for a newly elected Board Member, or for a Board Member who has not attended that particular training and now desires to do so. 3. Each Board Member may decide to attend appropriate general conferences or seminars related to District business up to his/her budgeted allowance of$1,200 per four-year term without further Board approval. Attendance at such a conference or seminar will be reported to the Board in advance of attendance, and a summary report of the conference itself will be reported following attendance. Each Board Member shall have the discretion to use his/her full budgeted allowance at any time during his/her term. All appointed or elected Board Members are eligible to expend the full $1,200 conference allowance at any time when serving a four-year term. When serving a partial term, due to such factors as appointment to serve a portion of a term to fill a vacancy,the Board Member will receive a pro-rated allowance. In the event a Board Member must resign from the Board prior to the end of his/her four- year term due to illness or other cause, it is not the intention of this Policy to seek reimbursement of this conference allowance. Approved: October 27, 2004 Meeting 04-26, R-04-110 33o Distel Circle 650-691-1200 info@Openspace.Org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane tittle,Nonette Honko,lorry Hossett,Kenneth C.Nitz L.Craig Britton October 28,2004 Mr.Tim Heffmgton Santa Clara County Planning Office County Government Center 70 West Hedding Street, 7h Floor,East Wing San Jose, CA 95110 Subject: Comments on the Stanford University SI Trail Alignment Draft(SCH#1999112107) Dear Mr. Heffington: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District,I would like to submit comments on Draft Supplemental Environmental Impact Report(Draft SEIR)for Stanford University's S I Trail Alignment. At its October 27,2002 meeting,the District's Board of Directors reviewed a Santa Clara County staff report summarizing the actions taken to date by Stanford and the County in the preparation and resulting analysis of the Draft SEIR. The District's Board finds it difficult to understand why two of the initial trail alignments were not considered as reasonable alternatives. For this reason,the District is taking the position that the County should reconsider including options that were well supported not only by the District but by other environmental organizations and interested parties as well. I have attached the District staff report,dated October 27,2004,which provides a response to the DSEIR and addresses the District's concern that all three alternatives analyzed in the document should have been found infeasible,and suggests that further analysis should be provided on at least one of the two alternatives supported by the District and community. Alignment S 1-A leaves trail users on Page Mill Road Expressway with no feasible way of safely crossing the Interstate 280 interchange. Alignment S l-D is not supported by Los Altos Hills as it is situated on CalTrans land and is narrowly wedged between the freeway on-ramp and residences. Alignment S 1-C departs completely from the proposed trail corridor, providing a very indirect route that will ultimately not be used as a regional connection to Palo Alto's Arastradero Preserve. The Board respectfully requests that the SDEIR be amended to include an analysis of,at a minimum,the SI-E trail alignment around the Palo Alto"cherry stem." This alignment,unlike Sl-A and Sl-D,avoids the unsafe conditions associated with the Interstate 280 interchange and provides a more direct,less intrusive alignment than the S I-C alignment. Sincerely, Mary Davey,President Board of Directors cc: Board of Directors Regional Open Spi.�e R-04-109 Meeting 04-26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT October 27, 2004 CELEBRATING j0 YEARS OF OPEN SPACE PRESF:RVAYION AGENDA ITEM 5 AGENDA ITEM Review of Stanford University S 1 Trail Alignment Draft Supp ental Environmental Impact Report(Draft SEIR) GENERAL MANAGER'S RECOMMEND Authorize the Board President to sign the attached letter on behalf of the District providing comments on the Draft Supplemental Environmental Impact Report for Stanford University's S1 Trail. DISCUSSION On December 12,2000,the Santa Clara County Board of Supervisors approved Stanford University's i General Use Permit(GUP)and Community Plan, granting the University approximately five million square feet of development over the next ten years. In exchange for this development entitlement,the iUniversity agreed to meet all the conditions of the GUP as set forth by the County. One of these conditions states that"Stanford shall dedicate easements for, develop, and maintain,the portions of the two trail alignments which cross Stanford lands shown in the 1995 Santa Clara Countywide Trails Master Plan, specified as routes C 1 and S L" At its June 25,2002 meeting,the County Board of Supervisors reviewed trail alignments proposed by Stanford University and all interested parties, agreeing to proceed with the environmental review, as required under the California Environmental Quality Act(CEQA), for two alignments for the C 1 trail (C 1-B and C I-C)and three alternatives for the S 1 trail(S 1-B, S 1-D,and S 1-E). As stated in the Draft SEIR on page 1-6,"After extensive discussions between the County and Stanford,at its December 17, 2002 meeting,the Board of Supervisors directed that the S1-B alignment be eliminated from further consideration due to legal infeasibility, and that the S1-E alignment be considered at a future time only if the potential alignments studied in the Draft SEIR were determined not to be feasible and consistent with the Community Plan and GUP requirements." Also,at the Board of Supervisor's December 17,2002 meeting, staff was directed to defer analysis of the C 1 trail until a later date to allow time for the Santa Clara and San Mateo Counties to better coordinate planning options for the trail. It should be noted that the two S 1 trail alignments eliminated from consideration were those proposed by the Midpeninsula Regional Open Space District,other environmental organizations, other local agencies,and interested individuals, and were, in District staffs estimation,the superior alignments. On September 20,2004 the S 1 Trail Alignment Draft SEIR was released for public review, with a public hearing scheduled for November 4, 2004, and the deadline for written comments set for November 12, 2004(see Attachment A). On Friday,October 15,2004, Santa Clara County hosted an interagency meeting, which was attended by District staff,to discuss the Draft SEIR. Although the focus of the meeting was to discuss the analysis and findings for the three S 1 trail alignments addressed in the Draft SEIR, representatives from the City of Palo Alto,the Town of Los Altos Hills, and the District expressed their disappointment that the Draft SEIR neglected to address what they all considered to be the superior ken off the table b Stanford and the Board of Supervisors S1-B and Sl E trail alignments that were to P g y (see Attachment B). In response, County staff members explained the direction given to them by th e Board of Supervisors. Stanford defended its position by explaining how it had arrived at the conclusion P I R-04-109 Page 2 that the two trail alignments in question were inconsistent with the Countywide Trails Master Plan. Stanford stated that, in its opinion,the intent of the Countywide Trails Plan was to connect regional trails using existing public parks and rights of way, and when private property was needed to complete a trail, the trail alignments would be located only on the perimeter of private properties. Stanford went on to state that its position with the County was based on its expectation of being treated like any other private property owner. C. Britton rebuffed Stanford's position by pointing out that the University is not just another private property owner, but rather is one of the largest landowners and institutions in the County and has a responsibility far beyond that of an ordinary private property owner to be an active member of the community. Given that Stanford has recently been granted an entitlement for nearly five million square feet of development, and that the size and density of the University and its accoutrements,the regional shopping center,massive corporate development,and student housing units place an inordinate demand on services, including open space and recreation resources,the University should welcome the opportunity to participate in providing desirable community service and cooperation such as direct and safe public trail access to open space and park lands in the foothills. Following this meeting and a preliminary review of the S 1 trail alignments addressed in the Draft SEIR, District staff recommends that Stanford University and the County of Santa Clara reconsider including trail alignment S1-E(the"cherry stem"alignment) in the analysis, and feels that without this analysis the Draft SEER should be considered inadequate. This recommendation is based on District staff s findings that the three alternatives analyzed in the Draft SEIR are not feasible because not one of them provides a reasonable direct and safe trail between Foothill Expressway and Palo Alto's Arastradero Preserve. Specifically: Trail Alignment SI-A SI-A generally follows Matadero Creek and Old Page Mill Road,ending where they intersect with Palo Alto's boundary at the"cherry stem." At this point trail users would merge into the right of way along Page Mill Road Expressway and be required to negotiate the Interstate 280 interchange. This alignment is the most undesirable route from a trail user's viewpoint because it is plagued with traffic problems, and the Interstate 280 interchange would be extremely dangerous for trail users. Perhaps it is Stanford University's preferred alignment because it is the least intrusive on University land. Trail Alignment SI-D S I-D generally follows SI-A alignment, but instead of stopping at the"cherry stem,"continues along the Expressway to the Interstate 280 on-ramp where it turns west and crosses under the freeway utilizing the cow tunnel. A portion of this alignment is located within Los Altos Hills, which has objected to a public trail wedged in between the freeway on-ramp and Town residences located on the north side of the ramp. Aligning a trail parallel to the freeway on-ramp would be very challenging because of the narrow and steep corridor,the difficulty in addressing private property concerns, and safety requirements. guardrails would be required to protect trail users from traffic to and separate the Engineered walls and u q p p g g trail from the private residences. This segment of trail would need to be within CalTrans, right of way, which might prove difficult, as it would hinder Caltrans' ability to reconfigure the roadway to meet future freeway needs. For trail users,this segment would be undesirable and, unless a solid barrier was constructed between the on-ramp and the trail,would expose them to the danger of out-of-control vehicles. Trail Alignment S 1-C Of the three alignments analyzed in the Draft SEIR—which,again, completely ignore the District's and community's interest in,and preference for,the SI-B and SI-E alignment alternatives—the SI-C trail alignment appears to be the most desirable in terms of providing an enjoyable and safe trail experience. The long segment of trail extending diagonally across the University property from the Page Mill Expressway/Deer Park Road intersection to the Arastradero Road/Purissima Road intersection would be R-04-109 Page 3 through an attractive natural environment that would be very appealing to trail users looking for a more local trail experience. However,those trail users looking for a regional trail connection to Arastradero Preserve and the public lands and trails beyond,would undoubtedly continue to follow the unsafe route along Page Mill Road/Expressway and under the Interstate 280 interchange. In other words,the SI-C trail alignment would become a trail of local significance only, and would not be used as a regional trail, which means it would not fulfill the regional vision of the county trail plan. In addition to the problem of its circuitous route to Arastradero Preserve,the S1-C trail alignment would require a great deal of coordination with, and participation from,the Town of Los Altos Hills as it puts the burden on the Town to extend the trail along Arastradero Road from Purissima Road to Page Mill Expressway,then southerly along Page Mill Road and back to Arastradero Road. Summary Although trail alignment S 1-C provides a desirable trail experience that will serve a community need,it does not serve the community well in terms of providing a direct and safe regional trail route from Palo Alto to Arastradero Preserve and beyond. Including this route as an alternative to be analyzed in the Draft SEIR it brings into question the basis for Stanford's and the County's decision to exclude the S1-E "cherry stem"alignment from the analysis. Both the S 1-C and S 1-E alignments intrude into the interior of Stanford property,with the S 1-E alignment being less intrusive of the two. In addition to being less intrusive into the property, S 1-E has been viewed as far superior to other alignments by many agencies, organizations,and trail enthusiasts because it is a safe and direct route. The Midpeninsula Regional Open Space District therefore recommends that the County be asked to amend the Draft SEIR to include an analysis of the S 1-E trail alignment. Prepared by: Del Woods, Senior Acquisition Planner i Contact Person: Same as above ATTACHMENT A - Three Alternatives Analvzed in Sl Trail Alianment SEIR - Altgrmeni S-1A Alignment S-iC Alignment S-1D CON cq if ap %11 i • �QA �qit �QA 1 °Nr Creak Ad O°,r Cnar Fe °Nr C."PA 8 % w � Q s 4_,,. [ � ah •� Fop ilp I vae iy' en ai i aeelu n.rtyoaso' T @_f, �SWQVVs•enen. •rT Jv A ,1TWJ •f n., •,• 71 a ,n.r .. , �r ' ,,,, .nu.•a u,• 1 T�Mr R7M•., -+ 5....,. ,.Trill ivy,�'••..., .�• •�• „rnNI 1'••,. Alignment S-1A Alignment S-IC Alignment S-1D Trail Al-A IDesignated in ........ Countywide Trails Palo Alto Stanford Lands i Master Plan) ......... Trail C-2(Existing) Los Altos Hills Stanford Community Redtail Loop Trail(Existing. Santa Clara County Plan Boundary `_ axn Arastradero Preserve) T.w v..Rtr..du.L,k.,n,xr nru wx,k 1 sUx r Yrva! . .xniklk 1iai1\11!Ik F�%j,�wa��v 1 i��.t1'a 1..1`r r. ib.nq•x.n•Ix.a.l k,In..x.n.w.l l-...\ +xb�•r t•t T.V 11a -Vadu.l x•n+,.`..i k..h.•�.ta.�"u°a Lan. !XMa Ubk Ike.:l\Aa. t'ro)xncdS-1 Alignments:S-IA.S-IC.WS-ID \k roaa,iw!Ln uk.7n1 r..e.,lb r!nka.L.l+.�x�!,!arr , !. ATTACHMENT B - 2002 Stanford Trails Plan Map Showinq District's Preferred S1-B and Sl-E Trail Alignments - ••,f.,f. :f�:�::::r::f,' pesoCl IS6 /`j m < Master Plan Rodf*'; r�4r?� ra6i`a mom u fQ S1 �2 d S1 J'j Master Plan Route r� Optimum Route j Ma ^rofkr' S1 • S1 �a Altemat Ie Route Q• IN .�1 � f,.�•,•••• �.�j, n .,�' 1 way , y ! 'f •f;:r fti, ry - Stanford Propose Route ®° •. Fir .r • �a .•r. r �.. '1 San Mateo County •.9• . i , Arastradero U , Preserve 't'1` e,i I r .• :F': �L Stag i rig Area �,;�,r, #+err I `'- �� Palo Alt Los Amos ; ,.. ter 'rHills j A y ` 64,00 t The lines on this map are not to be construed as ° pre final alignments for either the S-1 or C-1 p 9 F f routes. The lines are merely pictorial to indicate the proposed alignment alternatives. T109: town+ts: Draft Trail Alternatives for S-1 and County Parks & Recreation • County of Santa Clara C-1 Alignments Staff Evaluation = Parks and Recreation Department D""'^Sr. S°19: ,.�ofP,,,, -dRea.~. nwG,SM- January 15, 2002 John Falkowski 0 1000 2000 3000 Feet we.e carpea han,rola,e.ourcee.wrwa aee„ba,eaob,rns an,„rt„bm.eew,b.iro nearary. ---:.:- Regional Open Spu-e --------------------------- R-04-107 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-26 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION October 27, 2004 AGENDA ITEM 6 AGENDA ITEM Authorization to Amend Agreement with Page& Turnbull for Ar hitectural and Engineering Consulting Services for Building Code Compliance of the Wine uildin icchetti Ranch Open Space Preserve GENERAL MANAGER'S RECOMMENDAI Authorize the General Manager to execute an amendm e c nsultant service agreement with Page & Turnbull of San Francisco for up to an additional $12,000 over the $44,920 previously authorized amount to provide additional architectural and structural engineering services for the seismic upgrade and building code classification of the winery building at Picchetti Ranch Open Space Preserve, for a total sum not to exceed $56,920. DISCUSSION At your October 22, 2003 Board meeting,you authorized the General Manager to execute an agreement with Page&Turnbull of San Francisco to provide architectural and structural engineering services for the seismic upgrade of the winery building at Picchetti Ranch Open Space Preserve (see Report R-03- 105). To date, the District has received a total of$116,000 in matching grants from the California Heritage Fund($50,000) and the Santa Clara County Historical Heritage Commission($66,000)to help design and construct this project. Duringthe course of communicating with Santa Clara County Building Department officials while g tY preparing the construction plans, staff learned the existing use of the winery building was not consistent with County records on file. A review of District files has indicated that although a conditional use permit was received from County Planning to operate the facility as a winery in 1983, a necessary change to the classification of use and occupancy was never completed with the Building Department. Therefore,the Building Department is considering the current seismic upgrade project as a change of use, from U-3 (agricultural)to B (dining and drinking with less than 50 occupants), triggering building code provisions that were not anticipated at the onset of this project. This unanticipated issue has resulted in additional research,consultation, and meetings for both District staff and the consultants. In order to bring the winery building up to code, both occupancy and fire separation requirements must be met. Although the specific design has not been refined, it will definitely entail additional structural work that may include the installation of heavy timber flooring to meet the aforementioned requirements. Additional work is required to complete consultation with the California Office of Historic Preservation, County Historical Heritage Commission, and the Building Department regarding these unanticipated issues to finalize the drawings and specifications. Therefore, staff recommends that the Board authorize the General Manager to amend the consultant services agreement with Page&Turnbull in the amount of $12,000 for a total contract amount not to exceed $56,920. 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 6so-691-0485 fax www.openspace.org Deane Little,Nanette Honko,Larry Hossett,Kenneth C.Nitz L.Craig Britton R-04-107 Page 2 FUNDING The seismic upgrade of the winery building at Picchetti Ranch was identified as a key project and budgeted in the fiscal year 2004-2005 Work Program. CEQA COMPLIANCE Project Description The additional work as part of this project consists of anticipated structural improvements to the floor of the winery building at Picchetti Ranch Open Space Preserve. The winery building is part of a collection of structures that make up historic Picchetti Ranch and is listed on the Santa Clara County Heritage Resource Inventory and the National Register of Historic Places. CEQA Determination The District concludes that this project will not have a significant effect on the environment. It is categorically exempt from the California Environmental Quality Act(CEQA) under Sections 15301 and 15331. Section 15301 exempts the operation, repair, maintenance, or minor alteration of existing structures or facilities not expanding existing uses. The project includes anticipated structural upgrades to an existing building in compliance with current use and occupancy requirements. Section 15331 exempts historical resource restoration or rehabilitation consistent with the Secretary of the Interior's guidelines. Implementation of the project will rehabilitate a historical resource through structural upgrades that are consistent with The Secretary of the Interior's Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings. At your January 16,2002 meeting you also determined that the originally proposed project will not have a significant effect on the environment and is categorically exempt from the California Environmental Quality Act(CEQA) under sections 15301 (Existing Facilities)and 15331 (Historical Resource Restoration/Rehabilitation)(see Report R-02-06). Prepared by: Douglas Vu, ASLA, Open Space Planner 11 Contact: Same as above Regional Open Spa,e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT R-04-108 CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION Meeting 04-26 October 27, 2004 AGENDA ITEM 7 AGENDA ITEM Scheduling Board Meetings in November and December 200 GENERAL MANAGER'S RECOMMENDATION 1. Cancel your November 10 and 24, 2004 Regular Meetings. 2. Schedule a Special Meeting for November 17, 2004. 3. Cancel your December 8 and 22, 2004 Regular Meetings. 4. Schedule a Special Meeting for December 15, 2004. DISCUSSION During the holiday months (November and December) staff reviews the calendar to make sure there are a sufficient number of meetings to complete Board business, while trying not to infringe on normal holiday schedules. The week of Christmas, December 20 through 27, 2004, the District administrative office will be closed. This year the November 24, 2004 Regular Board meeting falls on the day before the Thanksgiving Day holidays. Staff believes that Board business for November can be accomplished at a Special Meeting on Wednesday November 17, 2004 and recommends canceling the Regular meetings on November 10 and 24, 2004. A similar situation exists for the December Regular meetings. The second meeting in December falls on December 22, 2004, which is scheduled during the holiday closure for administrative office staff. Staff believes that Board business for December can be accomplished at a Special Meeting on Wednesday December 15, 2004 and recommends canceling the Regular meetings on December 8 and 22, 2004. Prepared by: L. Craig Britton, General Manager Contact person: Same as above 33o Distel Circle 650-6gi-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton Regional Open Spu e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION TO: Board of Directors FROM: L. Craig Britton, General Manager DATE: October 22, 2004 RE: FYI's 33o Distel Circle 650-691-1200 info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-6gi-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hassett Kenneth C.Nitz L.Craig Britton Sempervirens Fund Drawer BE, Los Altos, CA 94023-4054 650/968-4509 Fax 650/968-0713 e-mail:redwoods@sempervirens.org www.sempervirens.org Preserving redtvood lands since 1900 Board of Directors State Adds Redwood Park Land Robert A.Frazer Funding Dilemma May Delay Public Access President William N.Harris Vice President Betsy B.Ross secretary Robert W.McIntyre Sempervirens Fund,California's oldest land conservancy has agreed to sell its remaining Treasurer&CFO 1,069 acres of the San Lorenzo River Redwoods to the California Department of Parks and Dar)A]per Richard L.Conniff Recreation for the bargain price of$2.785 million. The deal was accepted by the State Jeffrey E.Essner Betsy Herbert Public Works Board at its meeting on October 811,2004 following intense negotiations. Gil V.Hernandez Robert L.Katz .Judy Kleinberg This purchase was the second and final phase of this project. Phase One involved 277 acres ClaudeA.'Tony"Look Emily F.Thurber for which the State paid$2.215 million. Altogether,Sempervirens Fund will be selling 1,346 Ellen C.Weaver Richard P.Wheat,M.D. acres of prime redwood forest to increase the size of Castle Rock State Park by 3 7%. Stephen Wyckoff Sempervirens paid over$12 million for this property,financed by 15,283 generous private Sponsors sector donations,and will sell it to the State for a bargain price of$5 million. The State's Stanley M.Barnes funding will come from conservation funding approved in recent Park Bonds passed by the Aflan F Brown Robert,Brown voters of California. Barbara Cassin James R.Compton Mrs.Morris M Doyle "It is a great deal for the people of California,"said Brian Steen,Sempervirens Fund Robert B.Flint,Jr. Michael D,Green Executive Director. "Park visitors will come from all over the world to see these magnificent Harryl-iind PennyGerbodeJay redwood forests. Adding this natural treasure to the California state park system is the first Donald Kennedy Melvin B,Lane crucial step to protecting it in perpetuity and making it available for people to enjoy." Putnam Livermore Paul Locatelli,S.J Billy llbor Planning for public access will begin immediately. However,full implementation of public Robert C.Rempel access is being delayed by the State Department of Finance's current policy prohibiting the Kirk Smith Mrs.Jean S,Steinhardt use of state money to cover operating costs of newly acquired parkland. Jennie Verardo Charles A.Walton Advisors This policy nearly derailed the purchase of the San Lorenzo River Redwoods. State Parks Mary Davey official Dave Vincent,Superintendent for the Santa Cruz District,is working with alFlay Wt s Robert C.Kirkwood Sempervirens Fund to find a solution. Vincent says,"We're being challenged to find the Alexander Lowry John Rudolph resources needed to manage and protect the San Lorenzo River Redwoods without any Doti Sherer Denzil Verardo additional operating money from Sacramento." ColburnWilbUr Founding Directors Sempervirens Fund,as a 501(c)(3)nonprofit has traditionally focused on preserving critical George C.Collins s mission natural FlowardJ.King land by purchasing property from willing sellers. The Fund's ssion is to protect the na al Claude A,"Jony"Look character of the Santa Cruz Mountains and help provide for appropriate public access.0 Dorothy Varian DevelopmentDirector John Gilliland Sempervirens Fund will use the proceeds of this sale to replenish its Opportunity Fund to Executive Director preserve more redwood forestland. Brian L.Steen Foradd itional iinformation See:Mwwsernpervirens.org Pnnteci on Recycled Paper Orlaontact:Mrian Steen,Executive Director[1650-968-4509 11 ill Fair bank, PUBLIC OPINION STRATEGIES Associates Turning Questions Into Answers, 7 7 � )I � t2 � 'S`T<4 TIC ITC �C TC'l'�� C I1 MEMORANDUM TO: THE NATURE CONSERVANCY/TRUST FOR PUBLIC LAND FROM: LORI WEIGEL PUBLIC OPINION STRATEGIES JOHN FAIRBANK AND DAVE METZ FAIRBANK, MASLIN,MAULLIN&ASSOCIATES RE: LESSONS LEARNED REGARDING THE"LANGUAGE OF CONSERVATION" FROM THE NATIONAL RESEARCH PROGRAM DATE: JUNE 7, 2004 i These"lessons learned" regarding the language of conservation are drawn from both qualitative and j quantitative research conducted on behalf of The Nature Conservancy and Trust for Public Land by our two firms in 2004. As conservation experts with a very technical and specialized vocabulary, one goal of the research was how to translate"policy speak" into everyday vocabulary which resonates with the general electorate. Therefore, we are providing these recommendations in a list of easy-to-follow, broad "rules"for communication. THE LANGUAGE OF CONSERVATION ■ DO talk about water FIRST and foremost. Water cannot be stressed enough, and really it doesn't matter how you say it—For example, in the Western focus groups, voters automatically translated"quality" into"supply." ■ DO stress preserving"water quality. The focus groups and our other research on this topic indicate that voters do not view water quality as a problem NOW, rather they want to preserve the good water quality they already have. ■ DO link land conservation to preservation of"work farms and ranches. " The word "working"must ALWAYS precede farms and ranches. The word"working" is an important one as it means the land is productive and being used, and is NOT assumed. " Voters interpret but D NOT use "endangered species. Vo DO evoke protecting wildlife, b O g p rp "wildlife"to fit their locale—urbanites view rabbits and birds on their lawns as"wildlife." 1 ■ DO NOT say "open space. "Urban open space"is even worse. Voters perceive"open space" as empty land, not near them, and not of benefit. "Urban open space" is perceived as a bench between sky scrapers, or an abandoned lot. DO say "natural areas"instead. This phrase implies a pristine state where"nothing's been touched"and "nobody is around"-the polar opposite of sprawl. • DO NOT focus on creating new parks for their own sake. Instead, connect parks to a broader goal, such as safe places for children to play. Moreover, our other research has demonstrated that talking about the repair and maintenance of neighborhood parks OR preventing the closure of neighborhood parks resonates more than creating new parks. ■ DO NOT use any of the following terms: "Undeveloped land"(is land that has not been developed YET); "Green space"(can imply water guzzling Bermuda grass to drought-weary Westerners); "Working landscapes"(no meaning); "Natural landscapes"(too close to "landscaping"and some equated this to xeriscaping). • DO NOT use the threat of"sprawl"unless with CORE supporters. It rated weakest of anything tested as a reason to protect land from development(only 41% very important). Only among more liberal audiences and traditionally more liberal urban areas, "sprawl"can resonate. • DO use "poorly planned growth, "rather than"unplanned growth" or"sprawl"with the general electorate. And, stress"planning" in terms of growth. Voters want well-thought out and responsible planning for growth. • DO NOT allow your effort to be positioned as anti-growth. Voters view growth as inevitable, but want it well-planned, responsible, and not negatively impacting their overall quality of life. • DO use phrases that imply ownership and inclusion, such as "our"and "we. " All of the messages in the survey incorporate this language and this is in part why they all test so well. So, it is"OUR natural areas"and"WE need to protect OUR beaches, lakes, natural areas and wildlife. . . "etc.. • DO NOT ask voters to protect the land for someone else no matter how important tourism is to a state or local economy. Voters want to preserve the land for THEMSELVES to enjoy and use. • DO NOT focus on economic rationales for land preservation. The potential for MORE growth is a turn-off- focus group respondents disliked messages which evoke more people coming in. 9 DO connect land conservation to 'future generations. " Evoking children and future generations consistently tests very well as a rationale for land preservation. ■ DO NOT needlessly politicize an issue which has broad appeal across the political spectrum. Talking about federal government cut backs tended to politicize the issue immediately in the focus groups, and the survey confirms that it is a turn-off to GOP voters. ■ DO talk about yourselves as "conservationists not "environmentalists. " Voters are more likely to view themselves as"conservationists"(81%)than environmentalists(73%). 2 A NEW VOCABULARY FOR CONSERVATION EASEMENTS • DO NOT say "conservation easement. " DO say "land preservation agreements"or "land protection agreements. " Mean score Land preservation agreements 60.3 Conservation partnerships 56.4 Land protection agreements 54.5 Conservation agreements 50.5 Conservation easements 41.2 Purchase of development rights 37.3 "Easements"tends to evoke being forced into doing(or not doing) something with part of your land, such as restrictions on property when you purchase a home or land. • DO NOT say "buying "development rights"or "buying the interest in the land"to explain the concept of land preservation agreements. The focus groups demonstrated that voters perceive the purchase of development rights as meaning that someone wants to develop the land! • DO stress the voluntary nature of land preservation agreements. Voluntary is inherent in the word "agreement,"which in part explains why phrases which incorporate the word "agreement" test far better than the word"easement." • DO provide a rationale for this strategy—especially if it is a cost effective means to preserve the land Voters' initial concept of land preservation is either restricting development by zoning or purchasing it outright- land preservation agreements are not on their radar screens. They need a rationale for this"new"concept and cost-effectiveness is one which resonates well. • DO explain what "limiting certain types of uses"means in real life. Give examples. • DO be aware that the "permanent"nature of most easements causes friction among voters In the focus groups, this concept created a dynamic where voters empathized more with the future land owner or heir, rather than being concerned about the value of the easement for future generations or even themselves as taxpayers. • DO be up-ftont and address voters'concerns about fair payment/return for taxpayers. The Achilles heel for land preservation agreements among the general electorate is the potential for abuse by government. Concerns about"cronyism"are NOT directed at non-profit organizations. Methodology: From April 3 to 12,2004, Fairbank,Maslin,Maullin&Associates(D)and Public Opinion Strategies (R) conducted telephone interviews with 1,500 registered voters likely to cast ballots in November 2004. The interviews included a national sample of 800 voters (with a margin of sampling error of +/-3.5 percent), an oversample of 500 voters in the western United States (specifically Arizona, Colorado, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington and Wyoming, with a regional margin of error of+/- 4.4%), and 200 additional interviews with Latino voters in Arizona, California, Colorado, and New Mexico. References to "Battleground states" are to the 17 states generally viewed as pivotal in the 2004 elections (Arizona, Arkansas, Florida, Iowa, Maine, Michigan, Minnesota, Missouri, Nevada, New Hampshire, New Mexico, Ohio, Oregon, Pennsylvania, Washington, West Virginia, and Wisconsin). The research also included a set of six focus groups with swing voters in Washington,Colorado and New Mexico. 3 Regional Open S M g p MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION TO: Board of Directors FROM: L. Craig Britton, General Manager DATE: October 27, 2004 RE: FYI's 33o Distel Circle 650-691-12oo info@openspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER: Los Altos CA 94022-1404 650-691-0485 fax www.openspace.org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton MIDPENINSULA REGIONAL OPEN SPACE Adoppr x.. .k w a The Use and Management Committee of the MROSD invites you to attend: Come share La Honda Creek Open Space your ideas Preserve Master Plan aboutthe CommunityWorkshops La Honda p Creek Ofien The Midpeninsula Regional Open Space District is developing a Master Plan Y for the 2,042-acre La Honda Creek Open Space Preserve. The Master Plan Space Preserve! will incorporate the community's vision and goals for the future of the Preserve,and will address visitor parking and access;trail use and regional trail connections: agricultural preservation; and natural and cultural resource management, among other topics. The community workshops will form the basis of the Master Plan,and will allow you to: • Understand the opportunities and constraints that exist in the Preserve. • Contribute to a comprehensive vision for the future management of the Preserve. • Collaborate with other community members on alternatives for future uses in the Preserve. The first two workshops will be held on: Wednesday,November 3,2004 Time:7:00 p.m.to 9:30 p.m. "Issues Identification,Vision and Goals" Monday,December 6,2004 Time:7:00 p.m.to 9:30 p.m. "Alternatives Development" Both workshops will be held at: La Honda Elementary School cafeteria 450 Sears Ranch Road,La Honda (map and directions on reverse) Future workshops will take lace in the spring and summer of 2005 to refine P P P g alternatives and finalize the Master Plan. Each meeting will build on the work and ideas explored at the previous workshop. For more information, please visit http://www.openspace.org. Click on the Preserves link and navigate to La Honda Creek Open Space Preserve. + Or contact Matt Freeman,Senior Open Space Planner at (650) 691-1200. qREROFFICE MEMORANDUM October 15, 2004 TO: L. Craig Britton, General Manager FROM: G. Baillie, Management Analyst SUBJECT: MONTHLY FIELD ACTIVITY SUMMARY Month September Year 2004 DISTRICT VIOLATIONS CITES TOTALS OTHER CRIMES TOTALS Bicycles Auto burglary 1 Closed area 0 2 Speed 6 9 Helmet 6 13 ACCIDENTS/INCIDENTS Night-riding I I Bicycle accident 3 Dogs Equestrian accident 0 Prohibited area 1 4 Hiking/running accident 0 Off-leash 12 18 Other first aid I Nuisance dog 0 1 Search&Rescue 0 Off-road vehicles 0 0 Vehicle accident 0 Closed area 2 2 LZ air evacuation I After hours 0 2 Fire 0 Fishing 0 0 Vandalism 0 1 Parking 11 16 ENFORCEMENT Parking after hours 17 30 Parking citations 28 Littering 1 2 Other citations 30 Camping 1 2 Written warnings 43 Campfires 0 0 Arrests 0 Weapons Police assistance 3 Actual contact 0 0 Report only 0 0 Evidence of 0 2 MUTUAL AID Collecting 0 1 Accident 4 Minor poss ETOH 0 1 Law enforcement 2 Unauthorized construction 0 4 Landing zone off-site I False Info to Peace Officer 0 2 Fire I Encroachment 0 1 Exhib of speed 0 1 SUMMARY OF SIGNIFICANT INCIDENTS BY DATE Date I While investigating an apparent new trail in Sierra Azul, J. Smith and A. Correia discovered a marijuana garden at the top of a ridge. The Santa Clara County Sheriff's Department was notified. Smith and Correia returned with the county Marijuana Eradication Team on Friday, Sept. 3. Approximately 2500 plants were removed. J. Smith and T. Lausten returned to the site on Sept. 6. They observed two men, one of whom appeared to be carrying a rifle or shotgun. When the men became aware of the rangers, they left the area. 10 B. Malone found automobile glass in the paved parking lot at Rancho San Antonio County Park indicating an auto burglary may have been attempted. 14 At Windy Hill a District Trail Patrol Volunteer reported an off leash/nuisance dog. The volunteer reported that a person with two off leash dogs refused to leash the dogs after being told to do so. Three rangers responded. Two visitors reported that one of the dogs lunged at their leashed dog. Rangers were unable to locate the person. 15 A newly constructed illegal mountain bike trail, approximately one mile in length, was discovered at El Corte de Madera. The illegal trail included full bench cuts into the hillside, cutting of live trees, a succession of switchbacks, and the construction of "jumps and drops" terrain features. Cut limbs have been used for retaining walls. Rangers have deconstructed as much of the trail as possible to make it unridable. To avoid detection cyclists appeared to be p Y pP carrying their bicycles to enter and exit the trail. 19 At El Corte de Madera two closed and restored illegal trails were found reopened to continue to allow illegal mountain bike use. 25 Three visitors with a Black Mountain camping permit arrived after hours in the Monte Bello parking lot. They were told by a ranger that it was too late to start to hike to the campground. After the ranger left they hiked in and camped outside the designated area. They were contacted the next day and told to move their tent to the designated area, which they did. They were then contacted for a third time for cooking outside the camp area. The holder of the permit was issued a citation and the other two campers were given verbal warnings. 26 While hiking in Sierra Azul, F. Reneau found a flagged, illegal trail route from Barlow Road to the northeast ridge of Mt. Umunhum. The flagging was removed. 30 T. Lausten was hiking in the Rincon Creek drainage of Sierra Azul with the Santa Clara County Marijuana Eradication Team and found a shelter approximately 30 feet above the creek. The shelter contained camping gear and other paraphernalia. It appeared to be a sleeping site only. Three rounds of 357 caliber bullets were found and removed by the deputies. The deputies believed the site may have been used by marijuana growers, which would indicate another garden is located somewhere on the ridge. September vandalism 11 Graffiti was sprayed on the restroom and sign at Jaques Ridge. I i Regional Open Space M►DPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM TO: Board of Directors FROM: M. Foster, Controller DATE: October 11, 2004 SUBJECT: Comments on 2004 Auditor Management Letter The following are staff s comments on the suggestions of auditors Macias, Gini & Company in its Report to Board of Directors dated June 23, 2004, but received in September 2004. 1. Quarterly Investment Report Auditor Sug esg tion: The District's Investment Policy requires the Controller to render a quarterly investment report to the Board as required by California Government Code Section 53646 (the Code). During our review of the March 31, 2004 Investment Report (the Report), we noted that the District reported an estimated amount for its investments in the Santa Clara County pool. According to the California Government Code the District should report the investments'fair value or actual value and the source of the investments'fair value valuation. We recommend the District modify future quarterly investment reports to include actual values and the source of the investments fair value valuation. Staff Comment: The auditor suggestion was incorporated into the monthly investment report beginning in July 2004. In the past, the priority was placed on issuing the report quickly after month-end, before our actual County Fund balance was reported. Based on the auditor recommendation, distribution of the monthly investment report is now held until the actual balance is known. 2. Ravenswood Open Space Preserve Area Agreement Auditor Suggestion:stion: The District executed a Fiscal Agreement with the Community Development Agency of City ( Agency)the Ci o Menlo Park the in effect from fiscal year p g 1992-93 throu h ascal year 2004-05 to continue developing the Las Pulgas Community g f Y Development Plan. Under this Fiscal Agreement, the Agency agreed to pay the District an annual payment from its tax increment revenue to be used to acquire additional Memo to Board of Directors Page 2 permanent open space land, to prepare for the construction ofsignage, trails and other public access amenities and for land improvements in the Ravenswood Open Space Preserve Area and along the eastern bay front of the City of Menlo Park During our audit, we noted the District did not maintain specific records to record expenditures incurred.for this restricted purpose. We recommend the District separately track these expenditures in order to properly report the restricted net assets balance in the financial statement. Staff Comment: We agree; it is too difficult to reconstruct the accounting data to prove (to the auditors)project completion, years after the event. Therefore, we will separately account for such expenditures on all future development agreements. The agreement with the Agency did not require such separate accounting. 3. Budzetary Controls Auditor Suggestio : Under the District's budgetary control policy, expenditures should not exceed budgeted appropriations. During the audit, we noted that in three instances the District did not properly accrue for expenditures incurred for services rendered or goods received and utilized other budgeted funds. We recommend that the District closely monitor its budget to prevent incurring expenditures that exceed budgetary levels. Staff Comment: As you know, the District has never incurred total operating expenses above the adopted budget. The auditor comment refers to individual budget line items. As stated in the notes to our financial statements,the legal level of control--the level at which expenditures many not legally exceed the budget--is at the category level, i.e. an aggregation of similar line items. We believe we are in full legal compliance with budgetary control at the category level. A few budget issues arose during the audit because this was the first year our annual statements were assembled under GASB 34, which requires full accrual accounting. The auditors determined that some legal expenses, which were budgeted and paid in fiscal 2005, should have been accrued into fiscal 2004. The District's new accounting software will help us better account for such end-of-year costs because it flags all outstanding encumbrances. 4. Segregation of Duties—Journal Entries Auditor Suggestio : During our audit we noted that all journal entries made by the District were not reviewed by a second person prior to posting. In order to improve controls over financial reporting, the District should establish policies for processing journal entries requiring a review prior to posting of all material and non-standard journal entries. Staff Comment: We agree. All journal entries (about five per week, mostly related to payroll) are now reviewed and approved by the Management Analyst. Memo to Board of Direc"Ors Page 3 5. Preparedness for Year-end Audit Auditor Suggestion: During the year-end close the District prepares year-end supporting schedules;proposed year-end closing entries; and reviews its trial balance for reasonableness. During the course of the audit, we noted that the District should improve on its closing process to identify and record recurring closing entries that are necessary each year. Staff Comment: We agree. The future year-end close process will now include an internal pre-audit meeting for management to review the final statements, which the auditors will audit. This will include a thorough review of all "stale" line items and items subject to estimates and accruals. Such a review will be easier than in the past because our budget categories have now been fully aligned with the GASB 34 financial statement format. RECEIVED SIERRA OCR 0 2004 CLUB , , ,,ra 4 �u a HEGIONAL OPEN FOUNDED 1892 ��PA(,,E DISTRICT LOMA PRIETA CHAPTER San Mateo•Santa Clara•San Benito Counties ,Mr. Steve Radosevich Office of Grants and Local Service California State Parks&Recreation P.O. Box 942896 Sacramento, CA 94296 October 19,2004 Dear Mr. Radosevich, - I am writing on behalf of the 19,000 members of.the Loma Prieta Chapter of the Sierra Club to express our strong support for the Midpeninsula Regional Open Space District's application for two grants from the Habitat Conservation Fund program to preserve coastal riparian habitat and endangered andronomous-salmonids and trout habitat. The first$282,500 matching grant in the Riparian Habitat category will use funds to help acquire the 157-acre Arroyo Leon property,home to fifteen special status species, on the western boundary of the Purisima Creek Redwoods Open Space Preserve. The property fronts a half-mile segment of the Arroyo Leon,a perennial stream with a well-developed, dense multi-storied riparian corridor. Red alder,the dominant species within the corridor, and other riparian species, grow across the slopes from the property's north ridge to the streambed on the south side of Arroyo Leon. Wet soils have formed from the abundance of springs, and the moist conditions are enhanced by the heavy fog drip that occurs nearly year round. The result is a gradational mix of riparian and'mixed evergreen forest on the watershed slopes. An estimated 50% of the property can be considered riparian woodland on the basis of its plants and wet soils. The second$500,000 matching grant in the Anadromous Salmonids and Trout Habitat category acquire the 151-acre Rapley Ranch e will use funds to help q P Y property,P rtY,home to eight special status species,on the northern boundary of the Russian Ridge Open Space Preserve. A predominant feature of this property is Mindego Creek,which is important as a spawning and nursery area for the federally threatened steelhead, and is a potential habitat for the endangered Coho salmon, which historically were present,downstream in San Gregorio Creek. Recently,a�project to restore an area of San Gregorio Creek about one half mile from its mouth has been started by the San Gregorio Environmental Restoration Center and the San Mateo County Resource Conservation District. Acquisition of the Rapley Ranch property will protect a key headwater for San Gregorio Creek,thereby providing an essential link in preserving'anadromous salmonid habitat along a predominant creek in San Mateo County. These factors make the acquisition and preservation of the Arroyo-Leon and Rapley Ranch properties a high priority for the District, and I urge you to assist in funding these projects, and thereby ensuring,these properties are permanently protected. Together with the adjacent District open space preserves,these acquisitions enlarge and connect the riparian corridors of the peninsula, as well as enrich the habitats that-are key to protecting steelhead and Coho salmon. ® 3921 E. Bayshore Road, Palo Alto, CA 94303 650.390.8411 Fax: 650.390.8497 • www.lomaprieta.sierraclub.org Thank you for your consideration. Sincerely, a Melissa Hippard Chapter.Director Cc: Midpeninsula Regional Open Space District Board of Directors t 7 Craig Britton From: General Information Sent: Wednesday, October 20, 2004 4:54 PM To: Craig Britton Subject: Fw: Praise for staff ----- Original Message ----- From: "Tom Cochrane" <trailtraveller@webtv.net> To: <info@openspace.org> Sent: Tuesday, October 19, 2004 9:46 PM Subject: Praise for staff > could this be forwarded to Craig Britton? > --------------------------------------------------- > > Mr. Britton, as a Preserve Partner volunteeer, I would like to tell you, > that the people I have worked with, have all been First class. Cindy, > Paul, the Rangers, and the OST's, have all shown me how dedicated they > are, and have a passion for their work. > > > There is no doubt that you have the best people, in regards to Resource > management, working for the district. > My specialty is Botany, and everyone I have worked with in the field, is > very interesed in the plants that occur in the preserves. I have the > greatest enjoyment and fun on the projects that I have worked on. > > > Tom Cochrane > I I i III I I 1 Regional Open S A � g p p MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CELEBRATING 30 YEARS OF OPEN SPACE PRESERVATION October 25, 2004 Ms. Nadine Hitchcock Bay Program Manager California Coastal Conservancy 1330 Broadway, 111h Floor Oakland, CA 94619-2530 Dear Ms. Hitchcock: I am writing to express my strong support for the Bay Area Ridge Trail Council's application for two California Coastal Conservancy-Bay Program grants: one for continued planning and coordination work, and one for trail construction and acquisition proj ects. The Midpeninsula Regional Open Space District has worked closely with the Bay Area Ridge Trail Council to plan and implement the Bay Area Ridge Trail. I believe it is vital to support the Council's ongoing work in order to achieve the vision of a continuous ridgeline trail connecting parks, ridgelines, and open spaces. We have greatly benefited from the assistance and leadership we have received from the Council's staff. Without their support, momentum on the Ridge Trail would slow significantly. Recent projects that have benefited from the Council's involvement include: • Daloia and Neville Acquisitions. • Jacques' Ridge Staging Area Construction. • La Honda Creek Open Space Preserve Master Plan. There is significant land to acquire and numerous trail segments to connect to secure the Ridge Trail alignment and implement the Ridge Trail from Highway 92 in San Mateo County to Hicks Road in Santa Clara County. The success of these acquisitions and trail projects will depend on staff support from the Council and financial support through the Coastal Conservancy. These projects will add approximately 15 miles of Ridge Trail, and will preserve a phenomenal stretch of open space for the Ridge Trail corridor,benefiting all Bay Area residents. I urge you to assist in allocating$4 million to Ridge Trail projects, including a $1,375,000 multi-year planning grant to the Bay Area Ridge Trail Council, and a$3.6 million construction and acquisition ants program for agency partners. q �' p � g Y 60-6 1-7200 info@o ens ace.or BOARD OF DIRECTORS:PeteSlei?lenS,Ma Davey,led Cyr, GENERAL MANAGER: Circle 9 p $ ry 33 o Distel C S P Los Altos CA 94 02z-14o4 650-691-0485 fax www.openspace.org Deane Little,Nonette Honko,Larry Hossett,Kenneth C.Nitz L.Craig Britton Thank you for your consideration. jSin4cerely, L. Craig Britton `eneral Manager C g g cc: Abe Doherty, JManager,Project Ca lifornia Coastal Conservancy, 1330 Broadway, 11th Floor, Oakland CA 94619-2530 Bay Area Ridge Trail Council, 1007 General Kennedy Avenue Suite 3, San Francisco, CA 94129 Midpeninsula Regional Open Space District Board of Directors II i Claims No 04-15 Meeting 04-26 Date 10/27/04 Revised Midpeninsula Regional Open Space District # Amount Name Description 1638 $93.75 Jurgensen,Rudy Reimbursement-Mileage 1639 $32.48 Kinko's Printing Services 1640 $67.97 Lanier Worldwide,Inc. Photocopy Charge 1641 $20.00 Los Alto Town Crier Yearly Subscription 1642 $392.54 Los Altos Garbage Co. Refuse Services 1643 $6,300.00 Macias,Gini&Company Additional Auditor Services 1644 $184.80 Maciel,John Reimbursement-Conference 1645 $54.47 Madco Welding Supplies 1646 $36.93 Noble Tractor,Inc. Tractor Supplies 1647 $920.17 Office Depot Office Supplies 1648 $326.87 Orlandi Trailer Trailer Accessories 1649 $981.83 Page&Turnbull Construction Drawings&Services-Picchetti Ranch Winery Building 1650 $856.81 Panko Architects Architectural Service-FFO Shop Facility 1651 $337.27 Peterson Tractor,Co. Equipment Repair Part 1652 $31.83 Pine Cone Lumber Lumber 1653 $399.32 Pitney Bowes,Inc. Postage Machine Postage 1654 $83.45 Rancho Hardware&Garden Shop Field Supplies 1655 $39.02 Rayne Water Conditioning Water Conditioner Service 1656 $900.00 Roberta Wolfe Recording Services-3 Meetings 1657 $1,495.49 Roy's Repair Service Vehicle Repairs&Service 1658 $1,384.70 San Jose Boiler Works,Inc. Annual Boiler Inspection&Cleaning 1659 $729.64 San Jose Mercury News Recruitment Advertisement&Quarterly Subscription 1660 $16.55 SBC Payment Center Telephone Service 1661 $6,725.26 Shute,Mihaly&Weinberger LLP Litigation:Half Moon Bay Coastside Foundation vs MROSD 1662 $200.00 State of California Dept.Fish&Game California Natural Diversity Database Renewal 1663 $430.39 Tadco Supply Janitorial Supplies 1664 $585.90 Target Specialty Products Field Supplies 1665 $240.00 The Daily News Recruitment Advertisement 1666 $866.00 The Sign Shop Signs 1667 $105.54 The Workingman's Emporium Uniforms 1668 $721.96 Tires on the Go Tires&Tire Repair 1669 $118.24 Tony&Albas Pizza Local Business Meetings 1670 $86.59 Tran,Minh Reimbursement-Computer Supplies 1671 $143.79 TriForce Solutions,Inc. Postage Meter Supplies 1672 $1,476.83 United Rentals Highway Tech. Signs 1673 $57,090.60 Watershed Science Construction Management Service-2 Bridges and Trail Repairs-Virginia Mill Trail&Grabtown Gulch 1674 $576.47 WearGuard Uniforms 1675 $80.68 West Payment Center On-Line Legal Subscription 1676 $5,455.63 West Tek Supply,Inc. Plumbing Supplies 1677 R $60.00 Britton,L.Craig Reimbursement-Cell Phone Usage-3 Months 1678 R $4,200.00 D&J Rooter Septic Tank Services-Rental Unit 1679 R $200.00 Freeman,Matt APA Membership 1680 R $300.00 Ken Nitz Reimbursement-Conference Page 2 of 3 i Claims No 04-15 Meeting 04-26 Date 10/27/04 Revised Midpeninsula Regional Open Space District # Amount Name Description i 1681 R $575.99 Petty Cash Conference&Training Expense,Office&Field Supplies, Vehicle Mileage Reimbursement,Volunteer Supplies, Out of Town&Local Bus.Meeting Expense 1682 R $163.20 SBC Telephone Service 1683 R $115.75 Verizon Pager Service Total $171,323.17 #1 Urgent Check Issued 10/21/04 #2 Urgent Check Issued 10/13/04 I i i Page 3 of 3 Claims No 04-15 Meeting 04-26 Date 10/27/04 Midpeninsula Regional Open Space District # Amount Name Description 1597 $411.36 A Royal Wolf Portable Storage Storage Rental Units-FFO 1598 $950.00 Aaron's Septic Tank Servic e Sanitation Services 1599 $146.11 Accents&Artech Lamination Supplies 1600 $182.41 Ace Fire Equipment&SVC CO. Fire Extinguisher Servicing 1601 $518.26 Acme&Sons Sanitation Sanitation Services 1602 $65.00 Allen's Press Clipping Bureau Media Clips 1603 $199.42 Allied Auto Works Vehicle Service and Repair 1604 $183.49 Anderson Engraving Name Badge Engraving 1605 $3,260.25 ANG Newspapers Legal Advertisement-Ordinance 1606 $184.80 Baillie,Gordon Reimbursement-Conference 1607 $88.29 Barron Park Supply Co.,Inc. Plumbing Supply 1608 $372.00 Bill's Towing&Recovery Tow Truck Fees 1609 $184.97 BMI Imaging Systems Microfich Repair 1610 $82.80 Board of Equilization Fuel Tax for Diesel 1611 $158.00 Brubach Corporation Recruitment Advertisement 1612 $98.91 Cabala's Promotions,Inc. Field Supplies 1613 $214.61 California Water Service Company Water Service 1614 $136.40 Camino Medical Group Medical Services 1615 $1,875.00 Concern EAP Quarterly Fee 1616 $62.77 #1 Conoco Phillips 76 Fuel 1617 $2,140.03 Cresco Equipment Rentals Tractor Rental 1618 $16.08 Cupertino Bike Shop Bicycle Supplies 1619 $371.54 David Edwards-Great! Printing Services-Spaces&Species Passport 1620 $35,415.00 Davis Engineering Road Upgrade&Erosion Control Services-ECDM 1621 $9,404.24 Dell Corporation 2 Laptops;2 Monitors&2 Precision Desktops-Planning Department 1622 $316.63 Design Concepts Graphic Design Services-2004 Volunteer Recognition Invitation 1623 $8,182.43 Design,Community&Environment Master Planning Services-La Honda Creek Open Space Preserve 1624 $68.83 #2 Dittmar's Gourmet Local Business Meeting 1625 $234.66 El Camino Hospital Medical Services 1626 $466.11 Emergency Vehicle Solutions,Inc. Equipment Repairs 1627 $28.00 Employment Development Dept. Unemployment Insurance Claims 1628 $5,033.63 ESRI Handheld GPS Unit&Software 1629 $244.52 Federal Express Express Mailing 1630 $991.25 Fenton Communications Communications&Public Affair Services-San Mateo County Coastal Protection Program 1631 $101.98 Fitzsimons,Renee Reimbursement-Volunteer Recognition Event 1632 $322.64 Foster Brothers Lock&Key Services 1633 $52.00 G&K Service Shop Towel Service 1634 $176.68 Goodco Press,Inc. Printing Services-Time Cards&Business Cards 1635 $693.88 Grainger,Inc. Field Supplies 1636 $987.76 Indoff Incorporated Furniture-Ergo Chairs 1637 $495.72 Interstate Traffic Control Product Sign Posts 1638 $93.75 Jurgensen,Rudy Reimbursement-Mileage 1639 $32.48 Kinko's Printing Services 1640 $67.97 Lanier Worldwide,Inc. Photocopy Charge Page t of 2 Claims No 04-15 Meeting 04-26 Date 10/27/04 Midpeninsula Regional Open Space District # Amount Name Description 1641 $20.00 Los Alto Town Crier Yearly Subscription 1642 $392.54 Los Altos Garbage Co. Refuse Services 1643 $6,300.00 Macias,Gini&Company Additional Auditor Services 1644 $184.80 Maciel,John Reimbursement-Conference 1645 $54.47 Madco Welding Supplies 1646 $36.93 Noble Tractor,Inc. Tractor Supplies 1647 $920,17 Office Depot Office Supplies 1648 $326.87 Odandi Trailer Trailer Accessories 1649 $981.83 Page&Turnbull Construction Drawings&Services-Picchetti Ranch Winery Building 1650 $856.81 Panko Architects Architectural Service-FFO Shop Facility 1651 $337.27 Peterson Tractor,Co. Equipment Repair Part 1652 $31.83 Pine Cone Lumber Lumber 1653 $399.32 Pitney Bowes,Inc. Postage Machine Postage 1654 $83.45 Rancho Hardware&Garden Shop Field Supplies 1655 $39.02 Rayne Water Conditioning Water Conditioner Service 1656 $900.00 Roberta Wolfe Recording Services-3 Meetings 1657 $1,495.49 Roy's Repair Service Vehicle Repairs&Service 1658 $1,384.70 San Jose Boiler Works,Inc. Annual Boiler Inspection&Cleaning 1659 $729.64 San Jose Mercury News Recruitment Advertisement&Quarterly Subscription 1660 $16.55 SBC Payment Center Telephone Service 1661 $6,725.26 Shute,Mihaly&Weinberger LLP Litigation:Half Moon Bay Coastside Foundation vs MROSD 1662 $200.00 State of California Dept.Fish&Game California Natural Diversity Database Renewal 1663 $430.39 Tadco Supply Janitorial Supplies 1664 $585.90 Target Specialty Products Field Supplies 1665 $240.00 The Daily News Recruitment Advertisement 1666 $866.00 The Sign Shop Signs 1667 $105.54 The Workingman's Emporium Uniforms 1668 $721.96 Tires on the Go Tires&Tire Repair 1669 $118.24 Tony&Albas Pizza Local Business Meetings 1670 $86.59 Tran,Minh Reimbursement-Computer Supplies 1671 $143.79 TriForce Solutions,Inc. Postage Meter Supplies 1672 $1,476.83 United Rentals Highway Tech. Signs 1673 $57,090.60 Watershed Science Construction Management Service-2 Bridges and Trail Repairs-Virginia Mill Trail&Grabtown Gulch 1674 $576.47 WearGuard Uniforms 1675 $80.68 West Payment Center On-Line Legal Subscription 1676 $5,455.63 West Tek Supply,Inc. Plumbing Supplies Total $165,708.23 #1 Urgent Check Issued 10/21/04 #2 Urgent Check Issued 10/13/04 Page 2 of 2