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HomeMy Public PortalAbout01-22-2013 presentation park TOWN OF 1630 WATERTOWN Office of the Town Manager Administration Building - 149 Main Street Watertown,MA 02472 Phone:617-972-6465 Michael J. Driscoll Fax:617-972-6404 www.watertown-ma.gov Town Manager townmgr@watertown-ma.gov To: Honorable Town Council From: Michael J. Driscoll, Town Manager Date: January 15, 2013 RE: Agenda Item- Informational Presentation As you recall, an Informational Presentation on the proposed Parks renovations/improvements at 552 Main Street and Casey Park was given at the February 28, 2012 Town Council Meeting. (see attached agenda item) Thereafter, at the March 13, 2012 Town Council Meeting the Honorable Town Council adopted conceptual recommendations on the Fiscal Year 2013-2017 Capital Improvement Program including a recommendation to have the Recreation Department make an updated presentation to the Town Council to answer the concerns of the neighborhood regarding the 552 Main Street park renovations/improvements prior to the project going out to bid. (see attached Committee on Budget & Fiscal Oversight minutes—pages 1, 3 &4) As a follow up to the above mentioned Informational Presentation and the conceptual recommendation, a community meeting was held on December 4, 2012 to discuss park renovations/improvements at 552 Main Street (see attached January 15, 2013 email and attachments from Peter Centola, Recreation Director). As you are aware, Ongoing/Upcoming Infrastructure Improvements (Parks) is one of the budget issues cited on page 56 of the Fiscal Year 2014 Preliminary Budget Overview document (see attachment). Given all of the above, I respectfully request an Informational Presentation be placed on the January 22, 2013 Town Council Agenda. The Informational Presentation will be on the proposed Park renovations/ improvements at 552 Main Street and will be given by Peter Centola, Recreation Director. Thank you for your consideration in this matter. cc: Peter Centola,Recreation Director Steven Magoon,Director of Community Development and Planning Gerald S. Mee Jr., Superintendent of Public Works Phyllis L. Marshall,Town Treasurer/Collector Thomas J. Tracy,Town Auditor Edward P. Deveau,Police Chief TOWN OF 1630 WATERTOWN Office of the Town Manager Administration Building - 149 Main Street Watertown,MA 02472 Phone:617-972-6465 Michael J. Driscoll Fax:617-972-6404 www.watertown-ma.gov Town Manager townmgr@watertown-ma.gov To: Honorable Town Council From: Michael J. Driscoll, Town Manager Date: February 23, 2012 RE: Agenda Item - Informational Presentation As you are aware, Ongoing/Upcoming Infrastructure Improvements (Parks) is one of the budget issues cited on page 56 of the Fiscal Year 2013 Preliminary Budget Overview document (see attachment). As a follow up to related discussion before the Committee on Budget& Fiscal Oversight at their February 13th meeting and a follow up discussion with the Honorable Town Council President Mark S. Sideris, I respectfully request an Informational Presentation be placed on the February 28, 2012 Town Council Agenda. The Informational Presentation will be on the proposed Parks renovations/ improvements at 552 Main Street and Casey Park. The Information Presentation will be given by Peter Centola, Recreation Director and Glen Howard, CDM Smith. Thank you for your consideration in this matter. cc: Peter Centola, Recreation Director Steven Magoon, Director of Community Development and Planning Gerald S. Mee Jr., Superintendent of Public Works Phyllis L. Marshall, Town Treasurer/Collector Thomas J. Tracy, Town Auditor FY2 012 Budget Issues FY2 013 Budget Issues •Ongoing/Upcoming Infrastructure 0 Uncertainty of Future Local Aid Improvements *Street & Sidewalks • Economy Driven Revenues *Water & Sewer •Parks • Collective Bargaining •FY2011 & FY2012 Loan Order Items • Health Insurance/Retirement/OPEB *Reuse of Town Buildings • FY2013 Capital Improvement *Waste Collection & Single Stream Recycling Program •ESCO • Shared/Regionalized Services *Public Safety Study • Departmental Operating Budgets *Comprehensive Plan *Snow and Ice Removal 56 �a���������������ffnna Watertown 552 Main Street Casey Park Improvements tr aIN ffiffinnauguen summon�� �e lilililililililililililililrlpl �aMie ME ��.L.< <. ��. a aaaa ^I °Mil OR x � s _ ������.•����������,� mi i III III I li li�ili li�ili I li li�ili li�ili ii�iii ii�ii ii�iii�i'i�iur�. i�i i�i ii�iii iirdi�. N A a IfWall— FU MOMM M� SON MCI IMM0 M MCDM Smith lllrier� E®®®�._ 1 552 Main Street Proposed Project Elements ■ New children's play area ■ New spray park ■ New picnic gazebo ■ New multi-purpose practice court ■ New picnic tables, benches and bike racks ■ New landscaping ■ Access improvements to meet ADA requirements ■ Drainage improvements ! 4 - Z� . . . /- � »- � � . 4: - « �-p . & :�, _�\_ 552 Main Street Proposed Site Plan =� � ' 4 " Meverse toww -- u Ilk Av . ■r�E it�,�; ;; - - . -- - - i 552 Main Street Proposed Play Area Adlo t • bow 552 Main Street Proposed Spray Park h. J w Project Budget Summary - 552 Main Street CDM Smith Opinion of Probable Costs Site preparation and removals $20,000 Children's play area $100,000 Spray park $80,000 Picnic gazebo $30,000 Multi-purpose practice court $35,000 Picnic tables, benches and bike racks $20,000 Landscaping $20,000 Access and pathway improvements $10,000 Fencing improvements $15,000 Retaining walls $25,000 Drainage improvements $30,000 Subtotal Direct Costs $385,000 Contractor OHP @ 8% (rounded) $31,000 Construction contingency @ 10% $38,500 Total Project $454,500 Casey Park Proposed Project Elements ■ Two renovated tennis courts ■ New multi-purpose court, ice skating, ice hockey, street hockey ■ New lighting system including new lights for existing basketball courts ■ Site amenities — landscaping, benches, flag pole and bike racks ■ New scoreboard ■ Access and parking improvements ■ Fencing improvements ■ Drainage improvements OIL NEW WKE BALL Lr-4fnNG NEWFLAGPOLS .: NEWPAMMY NEW 4-PTGHAJML#XPENW NEW,-WF?EBOARp-\. UGHTM I 4 PAROW SPACES LffXFENC.E .. 1 am RACK Y t AEW PAWENTRANCE NEW lA10CRDRANJHOCKURM �' ilB�EO' NEW4M70'MLWK J - Y FMWZE EXR"7N i STONE \\—IIEWCFfCHANV LWK -`� Casey Park Proposed Site Plan 1 1 OF 14 do ••i Casey Park Multi-purpose court, ice skating, ice hockey, street hockey r J jyy�i r r •1 I'y77,2�,,: .ram^ i Casey Park Multi-purpose court, ice skating, ice hockey, street hockey Project Budget Summary - Casey Park CDM Smith Opinion of Probable Costs Site preparation and removals $ 60,000 Two renovated tennis courts $ 55,000 New multi-purpose court, ice skating, $ 80.000 Ice hockey, street hockey Lighting system and service replacement $165,000 Site amenities- landscaping, benches, flagpole $ 10,000 and bike racks Scoreboard $ 10,000 Access and pathway improvements $ 10,000 Court perimeter and misc. fencing $ 35,000 Drainage improvements $ 30,000 Subtotal Direct Costs $455,000 Contractor OHP @ 8% (rounded) $ 36,500 Construction contingency @ 10% $ 45,500 Total Project $537,000 Town of Watertown Town Council Committee of the Budget and Fiscal Oversight Report of the Meetings of February 6, 13, 22, 27 and March 5, 2012 Report Date: March 13, 2012 The purpose of the meetings was to review the Town's FY2013-FY2017 Capital Improvement Program(CIP) as submitted by the Town Manager on January 11, 2012, and to make recommendations to the Town Council. (See http://www.watertown-ma.2ov/DocumentView.asnx?DID=4040 The Committee convened on February 6, 2012 at 7:00 pm. Present were Vincent Piccirilli, chair; Angie Kounelis,vice chair; Cecilia Lenk, secretary; Town Manager Michael Driscoll; Town Auditor Tom Tracy; and Treasurer/Collector Phyllis Marshall. The discussion included: • Mr. Driscoll gave an overview of the FY 2103-17 CIP program and FYI I and FY12 loan orders. • Ms. Marshall presented the CIP items for the Departments of Administration, Information Technology, Fire, Library, Police, Senior Center, and Skating Arena. • There was an initial discussion of the Energy Services Company(ESCO) audit by Johnson Controls and potential budget impact of executing the work. • Mr. Tracy presented an interest and principal cost analysis of the CIP. The meeting adjourned at 9:30 pm. The Committee reconvened on February 13 at 7:00 pm. Present were Mr. Piccirilli, Ms. Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy and Ms. Marshall. Also present were Vice President Stephen Corbett; Superintendent of Public Works Gerald Mee; and Recreation Director Peter Centola. Discussion included the following: • Councilor Corbett asked to present a funding request to the Committee for a project that was not included in the CIP. He presented the phased proposal by Friends of the Riverfront that was developed as part of the ongoing discussion with the State to allocate funding for the Watertown Riverfront Park Restoration Project(see attachment A). Councilor Corbett asked the Committee to consider recommending that the Town Council allocate up to $100,000 to fund a portion of the $1.635M riverfront restoration project. He noted that this commitment would assist in moving the State forward to funding the project. Importantly, he noted that any funding by the Town would need to be at least matched by other stakeholders. • Mr. Centola presented the parks and recreation CIP items, focusing on the 552 Main St and Casey Park renovations. The Committee asked for an informational presentation at the February 28th Town Council meeting about the plans for these two parks. • Mr. Mee presented the Public Works projects (see attachment B). He noted the use of MWRA funding to undertake a number of projects within the town to address potential problems related to water, drain and sewer systems. For the proposed local road projects for 2012, the Committee requested that the updated Roadway Management Study be referred to the Committee on Public Works before further discussion took place. Budget and Fiscal Oversight Committee Report—March 13, 2012 • Mr. Tracy presented a summary of the available balances in the DPW capital account (see attachment Q. The total as of 2/9/12 is $9,288,397 consisting of$5,699,014 in capital accounts, $484,755 in bonded funds, and$3,104,628 in non-bonded funds. Of the $9.3M, the summary shows 73.7% is sewer funds, 4.6%water funds, 10.1% streets and sidewalks, and 11.6% for buildings and equipment. The Committee adjourned at 9:30 pm. The Committee reconvened on February 22 at 5:30 pm. Present were Mr. Piccirilli, Ms. Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy and Ms. Marshall. Also present were President Mark Sideris; School Committee member and chair of Buildings and Grounds subcommittee Michael Shepard; Director of School Business Services Jack Loughran; Director of School Facilities Jay Francione; and Beth Greenblatt of Beacon Integrated Solutions. The discussion was to review the proposed ESCO agreement with Johnson Controls and the implications for Town and School budgets: • Councilor Piccirilli explained the overall goal of an ESCO agreement—to save energy and energy-related costs—is one of the Town's Budget priorities. In December 2011 Johnson Controls submitted a detailed baseline energy audit of all Town and School buildings to the Town; and outlined a proposal for capital investment in building updates/renovations and an ongoing management plan to achieve energy-savings. In the ESCO plan submitted by Johnson Controls,the Town would need to borrow $8M to implement the energy-related Town and School building updates and renovations. Money currently in the Town and School budgets for energy-related operating expenses that would be saved by the energy conservation upgrades would be redirected and applied to pay the debt service on this loan. Johnson Controls would manage the implementation of the updates/renovations and monitor energy usage. The contract would guarantee a certain level of energy-savings. • Ms. Greenblatt, a consultant who was recently engaged by the Town to oversee the analysis of the proposed agreement,presented an overview of her company's background and review of the required due diligence and risk management assessment necessary before committing to an ESCO agreement(see attachment D). Following Ms. Greenblatt's presentation of the Johnson Control proposal, the Committee agreed that because of the need to do a thorough due diligence, it was not possible to consider the ESCO agreement in developing the FY2013 budget. The Committee adjourned at 7:45 pm. The Committee reconvened on February 27 at 7:00 pm. Present were Mr. Piccirilli, Ms. Kounelis, Mr. Driscoll, Mr. Tracy and Ms. Marshall. (Ms. Lenk was out of town) Also present were Mr. Loughran; Mr. Francione; and Anne Hardiman, Principal of the Hosmer School. . The discussion was to review the school department CIP items: • The School subcommittee on Buildings and Grounds met on February 10 to develop the information presented this evening. • Mr. Francione presented a list of how the approximately $197,000 in capital fund balances will be spent before the end of this fiscal year(see attachment E). • Mr. Loughran will send an updated list of how the approximately $161,000 of the balance of$358,921 in capital funds was spent (see attachment F). Page 2 of 7 Budget and Fiscal Oversight Committee Report—March 13, 2012 • Mr. Francione presented the list of FY2013 projects to be done in the summer of 2012 (see attachment G). This work totals $442,300. • Ms. Hardiman discussed the $95,000 item for the Hosmer Connections/Autism Awareness program. The funds are to develop the architectural plans and a cost estimate, not for the actual construction work. • There was further discussion on CIP items in future years and it was noted that the School Committee needs to develop a long-term vision for programming to insure the capital spending is aligned with those needs. • It was noted that the work on the new phone system was about two-thirds done, and was expected to be complete by the end of the FY2012. The Committee adjourned at 9:10 pm. The Committee reconvened on March 5 at 7:00 pm. Present were Mr. Piccirilli, Ms. Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy and Ms. Marshall. Also present were Councilors Anthony Palomba and Ken Woodland; and Mr. Francione. First,there was follow-up discussion on CIP items from previous meetings: • As a follow up to the February 281h informational presentation on the proposed 552 Main Street park renovations, Councilor Woodland said that he would be holding a community meeting with neighbors and the Recreation Department to discuss the proposed plans prior to a final approval. The Committee felt that funding for the project should not be held up, but the concerns of the neighborhood should be addressed before the project is put out to bid. • Councilor Kounelis felt there may be safety issues with the chain link fencing surrounding the Casey Park ice rink, and asked Mr. Driscoll to provide some additional information to the Council on this. • Councilor Piccirilli noted that the DPW did not provide the updated list of pending road projects for which funding has not been identified, and asked that Mr. Mee provide this list when he returns. Next, the Committee voted unanimously to make the following conceptual recommendations to the Town Council regarding the FY2013 Capital Improvement Program: 1) The Comprehensive Master Plan will be funded from FYI reserve funds, with a transfer request to be brought forward in April or May 2012 for a vote of the Town Council. 2) In last year's recommendations, Ms. Marshall was asked to work with bond counsel to use bonded funds left over from the purchase of the new pumper in FYI to be allocated to the purchase of the new ambulance in FYI 1,but it turns out that this is not allowed because the FYI bond was for equipment with a 20 year life, and the ambulance has only a 10 year useful life. Therefore these leftover funds should be applied to the new pumper truck in the proposed FY12 loan order, upon a vote of the Town Council. Page 3 of 7 Budget and Fiscal Oversight Committee Report—March 13, 2012 3) For the 552 Main Street park renovations, the intention was to use the approximately $300,000 in funds left over from the construction of the new police station on the park along with a $200,000 loan order. However park renovations have only a 15 year useful life, so this is not permitted as the bond was for 20 years. Therefore approximately $300,000 in accrued FY10, FYI I and FY12 tax revenue recreation capital funds will be used instead to partially fund the renovations. In addition, the Recreation Department shall make an updated presentation to the Town Council to answer the concerns of the neighborhood about the 552 Main Street park renovations, prior to sending the project out to bid. 4) For the balance of the proposed FYI I loan order totaling $1,025,000 (top of page 3 of the CIP), the recommendation were to make the following changes to reduce the total to $862,000: a) Purchase the public works equipment swap loader and sidewalk tractor. b) Purchase the ambulance, $210,000 and the senior shuttle bus, $110,000. c) Proceed with the 552 Main St recreation improvements using $200,000 in bonded funds. d) Defer the fire building improvements of$138,000,pending architect's design review and issuance of specifications. e) Reduce the skating rink improvements to $25,000 based on a new estimate for cost of the compressors. 5) For the revised proposed FY 12 loan order totaling $730,000 (bottom of page 3 of the CIP), the recommendation were to make the following changes to reduce the total to $645,000: a) Move forward with the new fire pumper truck to replace a 1994 model, for $515,000 minus the leftover funds of approximately $70,000. b) Move forward with the $150,000 IT equipment consisting of a $40K MUNIS server, $60K for a network server, and$50K in GIS expansion to add assessors, DPW,police, fire, and census data from the clerk's office. c) Move forward with $50,000 police equipment consisting of$12,500 for tactical bullet-proof vests, $18,000 for an evidence photo validation system, and $19,500 for two new speed radar trailers to replace the two older units. d) Remove the $15,000 in fire equipment which was for a radio comparator transceiver. This will be funded from tax revenues, and the department has applied for grants. 6) Regarding the Energy Services Company(ESCO)project, the administration will not be able to complete the due diligence required to proceed with this project, prior to the April submission of the FYI budget. Therefore, the recommendation is for both the Town Manager and the School Committee to proceed with the development of their FYI budgets without the ESCO project, while continuing with the process to implement the ESCO project in the FY14 budget. Page 4 of 7 Budget and Fiscal Oversight Committee Report—March 13, 2012 7) For School Department projects: a) About$197,000 remains of the $358,921 unspent capital fund balance from a year ago, and school department will spend this on the remaining projects as presented,prior to June 30, 2012. b) Recommend proceeding with the borrowing and/or appropriation of$442,300 for FYI for the school department to use on the projects indicated in the revised FY2013-FY2017 Capital Improvements list, with work to be done in the summer 2012. 8) For street and sidewalk construction, recommend proceeding with the $2.5M borrowing for FYI to be used for summer 2012 projects as identified in the CIP Scenario A in the updated Pavement Management Program presented on February 21, 2012, with the final list of streets to be done using local funds to be referred to the Committee on Public Works for review and recommendations prior to the commencement of work. 9) For the police department shotgun replacement of$11,500, this item will be removed from the CIP as the department will seek other funding sources such as grants. 10)For the DPW parks division greens groomer/sweeper of$22,700, this item will be removed from the CIP as the department will use existing parks capital funds. 11)Regarding Vice President Corbett's proposal for the Town to provide up to $100,000 towards the overall $1.635M construction cost of the Watertown Riverfront Park Restoration Project, the Committee agreed in principle as follows: a) The concept has merit as a means to move the project up the priority list with the Department of Conservation and Recreation, because it is currently on hold due to lack of construction funding from the state. b) The potential contribution from the Town can be used to leverage donations from other stakeholders, and the amount of the Town's contribution may be dependent on what other stakeholders contribute. c) The funds should only be used for a phase of the project worth at least$500,000. d) The use of the funds would be contingent upon release of construction funds by the state for the entire phase. e) Any potential Town contribution should be allocated from available FY2012 reserve funds, with the transfer being made in FY2012. f) This issue should be placed on the agenda as a separate item for the Town Council to vote on. 12)The DPW shall provide this Committee with an updated list of all proposed or pending capital roadway projects, whether or not the funding sources have been identified, and the Committee recommends that such a list be include as part of the CIP package in future years. Page 5 of 7 Budget and Fiscal Oversight Committee Report—March 13, 2012 Finally, the Mr. Driscoll presented the following report on how the Committee's conceptual recommendations would affect the CIP line item and overall FY 2013 budget, if adopted by the Town Council: a) The assumptions in the November 9, 2011 Preliminary Budget Overview expenditure forecast were revised, first based on the CIP dated 1/11/12 on February 6 (see attachment H dated 2/6/12). The revised expenditure forecast for debt and interest for FY2013 (page 49 of the attachment)was reduced by $966,258 from $8,127,050 to $7,160,792,primarily by moving the $2.5M street and sidewalk borrowing from FY2012 to FY2013. FY2014 was reduced by $872,638 and FY2015 was reduced by $35,830. b) Debt and Interest payments in FY2013 would be reduced by $234,450, consisting of a reduction in principal of$28,000 and a reduction in interest of$206,450,per the difference between the two CIP cost analyses provided by Mr. Tracy. The original analysis (see attachment I) is per the CIP dated 1/11/12 and shows the items that would be deleted in red and the items that have been deferred in yellow. The revised analysis (see attachment J) is based on the Committee's recommendations. c) Total FY2013 debt and interest would be $6,926,342, consisting of revised November 9, 2011 estimate of$7,160,792 minus $234,450 in additional debt& interest reductions (see attachment K dated 3/5/12,page 49). d) Total FY2013 Capital Spending would be $7,830,767, consisting of$6,926,342 in debt and interest plus $904,425 on non-debt capital expenditures (see attachment K page 50). e) The $234,450 in additional debt and interest reductions will further reduce the FY2013 expenditure assumptions from$102,184,279 to $101,949,829 (see attachment K page 55). f) Based on the latest FY2013 expenditure assumptions of$101,949,829, the total FY2013 capital spending of$7,830,767 would be 7.69% of the budget. g) Based on the latest FY2013 revenue assumptions of$101,817,183, the total FY2013 capital spending of$7,830,767 would be 7.7 % of the budget. h) The Committee feels this meets the FY2013 Budget Policy Guideline that the Town should seek to make capital expenditures (including debt and exclusive of enterprise funds) equal to at least 7.5-8% of the operating budget. The meeting adjourned at 8:30 pm. Submitted by Cecilia Lenk, Secretary Page 6 of 7 Budget and Fiscal Oversight Committee Report— March 13, 2012 List of attachments: A. Watertown Riverfront Park Restoration Project Phased Costs B. Public Works Memo 2/13/12 Capital Expenditures (12 pages) C. Summary of DPW Capital Funds as of 2/9/12 (2 pages) D. Presentation by Beacon on Energy Saving Performance Contracting(5 pages) E. School Department Proposed Use of Existing Unspent Capital Funds from prior year F. School Department Expenditure of Existing Unspent Capital Funds from prior year G. School Proposed FY2013-2017 Capital Improvement Projects, revised 2/28/12 (6 pages) H. November 9, 2011 Preliminary Budget Expenditure Forecast page 49 revised 2/6/12 I. CIP Principal & Interest Analysis per original CIP dated 1/11/12 (2 pages) J. CIP Principal & Interest Analysis per recommendations 3/5/12 (2 pages) K. November 9, 2011 Preliminary Budget Expenditure Forecast revised 3/5/12 (3 pages) Page 7 of 7 From: Driscoll, Michael To: Hand, JoAnna; Subject: FW: Community Meeting - 552 Main Street Date: Wednesday, January 16, 2013 2:49:26 PM Attachments: Community Meetinq Aqenda December 4, 2012.pdf 20121206130218966.pdf From: Centola, Peter Sent: Tuesday, January 15, 2013 3:39 PM To: Driscoll, Michael Subject: Community Meeting - 552 Main Street Mr. Driscoll, As you know, the recreation department held a Community Meeting on Tuesday, December 4, 2012 to discuss the recreational facility proposal for the area behind the new police station at 552 Main Street. I have attached the agenda for your information. The meeting was well represented by 30 members of the community including Council President Sideris, Councilor Woodland, Councilor Donohue as well as State Representative Lawn. I have attached the sign in sheet for your review. In addition to my opening comments, Mr. Glenn Howard, Design Architect of CDM Smith made a presentation regarding the project. "lost of the meeting involved passionate, yet respectful comments, questions and concerns regarding the project from a diverse cross section of the community. Although there was still not total agreement on what would be the most appropriate elements for the project, each party seemed satisfied that there was an fair and open opportunity for dialog. It would be my professional judgment and recommendation to move forward with the 552 Main Street as designed. Could you please advise me of the next step in the process. Regards, FY2013 Budget Issues & Beyond FY2014 Budget Issues & Beyond •ESCO -Retirement appropriation & OPEB •Ongoing/Upcoming Infrastructure Improvements •Collective Bargaining -Street & Sidewalks -Water & Sewer -Parks -Uncertainty of Future Local Aid •FY2013 Loan Order Items -Economy Driven Revenues -Reuse of Town Buildings •FY2014 Capital Improvement Program -Waste Collection & Single Stream Recycling -Preliminary Study of School Buildings -Collective Bargaining (2 Unions) -Health Insurance -Review of Public Safety Study recommendations .Shared/Regionalized Services -DPW Staffing & Operational Assessment -Departmental Operating Budgets -Study of Town's Organizational Structure -Comprehensive Plan -Snow & Ice Removal 56