HomeMy Public PortalAbout2021-03-11 packetAmended Notice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
Thursday, March 11, 2021
7:30a.m.
John G . Christy Municipal Build in g , 320 East McCarty Street
City Council Chambers or Boone/Bancroft Room (Upper Level)
~ Note: VIRTUAL and IN-PERSON MEETING
To join virtually:
https:l/jeffersoncity.webe x.com/jeffe rso ncity/j .php?MTID =mlla6435ee057 18a520d05e85c5a 0c6dl
To join virtua lly ca ll-i n ava ilable at 1-404-397-1516
Meeting number (access code): 187 873 4 168
Meeting password : 1234
TENTATIVE AGENDA
1) Introductions
2) Approval of the February 11, 2021 Committee meeting minutes
3) New Business
1 . Airport Advisory Committee Membership (Britt Sm ith)
2 . Discussion of Future Sales Tax Projects (Matt Morasch/Sonny Sanders)
3. Wastewater Rates (Matt Morasch)
4. Transit Grant Application (Mark Mehmert)
5. Parking Garage Update (Britt Smith)
6 . Housing and Property Inspection Update (Dave He lmick)
7. 2018 Building Code Review Process Update (Matt Kreyl ing )
8. Mechanical Inspector Position (Matt Kreyling)
9 . Mechanical Examiners and Review Board (Matt Kreyl ing)
10 . Smartgov Permitting Implementation Update (Matt Kreyl ing)
11 . Scooters in Right-of-way (Ryan Moehlman)
12. MS4 Permit Renewal (Don Fontana)
4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Wo rk s
Issues
5) Adjourn
NOTES
Individuals shou ld co ntact t he ADA Coordin ator at (573) 634-6570 to request accommodations or alternat ive forma ts as
re quired under the A merica ns with Disabilities Act. Please allow three bu siness days to process th e request.
Please ca ll (573) 634-64 10 with questions rega rding agenda items.
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Virtual Meeting
John G. Christy Municipal Building 320 East McCarty Street
February 11, 2021
Committee Members Present:
Ron Fitzwater
Ken Hussey
David Kemna
Mike Lester
Mark Schreiber
Staff Present:
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Mark Mehmert, Transit Division Director
Eric Seaman, Wastewater Division Director
Rachel Senzee, Neighborhood Services Supervisor
Ahnna Nanoski, Planner
Sonny Sanders, Director of Planning and Protective Services
Ryan Moehlman, City Counselor
Dustin Birch, Associate City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Supervisor
Attendance
9 of9
9 of9
7 of9
9 of9
8 of9
Chairman Hussey called the meeting to order at 7:35 a.m. A quorum was present at this time.
The following guest attended virtually: Mayor Carrie Tergin; Mary Schantz; and Michael Shine with
News Tribune.
1. Introductions '.
Introductions were made at this time.
2. Approval of the January 14, 2021 Committee meeting minutes
Councilman Kemna moved and Councilman Fitzwater seconded to approve the January 14,
2021 minutes, motion carried.
3. New Business
1. CIP Work Plan (David Bange/Eric Seaman)
Mr. Bange explained the Engineering Division Capitol Improvement Work Plan which
includes roadway, stormwater, sidewalk/greenway, transit, and airport projects.
There was discussion among Committee members and staff regarding the various
projects, concerns regarding the possibility of a four way stop at Clark and Dunklin, and the
Grant Street sidewalk.
Councilman Fitzwater moved and Councilman Kemna seconded to concur with the
CIP Work Plan for Engineering, motion carried.
Minutes/Jefferson City Public Works and Planning Committee 2
February 11, 202 1
Mr. Seaman explained the Wastewater CIP Work Plan which includes the Binder
Pump Station upgrade , sewer main replacement on East Capitol , and participation in the
Norris Dr stormwater to remove sanitary sewer hydraulic issues near Meier and Castle.
Councilman Kemna moved and Councilman Lester seconded to concur w ith the CIP
Work Plan for Wastewater, motion carried .
2. Wastewater Capital Funds Discussion (Matt Morasch)
Mr. Morasch gave a presentation on wastewater user rate fees which was last
increased in 2017. He explained that because the rates have remained flat (diminishing the
ability to borrow capital funds), the capital expenses have been reduced considerably over
the last several years as they are paid out of cash on hand . To address these funding issues,
staff is working with a financial consultant (Raftelis) to develop a multi-year rate structure that
will cover operating and maintenance and a $44 million capital plan.
There was discussion among Committee members and staff regarding the wastewater
budget, capital projects , sanitary sewer overflows , compliance with EPA , and bonding .
The next steps will be to work on the rate structure and bring it to the next Committee
meeting, then present the topic to the full City Council and recommend a multi-year rate
structure to put the City in a position to borrow funds .
3. Comprehensive Plan Update Presentation (Ahnna Nanoski)
Ms. Nanosk i gave a presentation on the comprehensive plan and the goals fo r 2040
including housing and neighborhoods , economic development , transportation , environmental
resiliency , land use , and capital culture and healthy living . She encouraged Comm ittee
members to refer citizens to the survey for the update on the City website at:
https ://www.jeffersoncity m o.gov/government/p lannin g/comp r eh e n si ve p lan upd ate.ph p
4. Economic Development Administration-Disaster Recovery Grant
Acceptance (Rachel Senzee)
Ms. Senzee gave a presentation on the EDA-Mis souri State Penitentiary Redevelopmen t
Infrastructure Project. The scope of work includes sanitary sewer, streets, sidewal ks , bike lanes,
lighting, landscaping and stormwater. The plan also includes a hotel and co nference ce nter. The
project timeline is January 2021 through January 2026, with the construction phase to start in 2022.
4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
No one was present to address the Committee .
5. Adjourn
Chairman Hussey adjourned the meeting at this time (9:04a.m .).
Department of Public Works Memorandum
320 E . McCa rty Street ·Jefferson City, Mi sso uri 65101 • P 573-6 34 -6 410 • F 573-634-6562 • www.jeffcitymo .org
Date :
To :
From :
Subject:
March 4 , 2021
Public Work and Planning Committee
Britt E. Smith , P.E.
Code Amendment for Change in Member Service on the Airport
Advisory Committee
Staff requests the committee's approval of a proposed code amendment clarifying that
the member of the Airport Advisory Committee representing the fixed base operator
(FBO) be exempt from term limits .
Currently , the code states that the Airport Advisory Comm ittee shall have a
represe ntative from the FBO . However, the code also states that all members shall
serve a maximum of three-four-year terms . As the airport only has one full service
FBO , these sections seem to be conflicti ng .
Having our ful l service FBO represented on the comm ittee provides valuabl e input to
the group . If this is acceptable to the committee staff will draft the proposed o rdinance
to be presented at a future city council meeting.
cc: Matt Morasch , P .E.
Attachment: Pertinent current code sections
Sec. 7-1. Appointment of members of boards and commissions.
No person shall be appointed to the same board or commi ss ion for more than two comp l ete co nsecuti ve
terms, except that a person appointed to fill a vacancy in an unexpired term may se r ve the remaind er of t h e
unexpired term and may also be appointed to two additio nal full terms. A pe rs on may be appoi nted to a t hird
complete, consecutive term provided the appointment receive s two-thirds majority app roval of the Counci l, but in
no event shall any person be appointed to more than three complete, consecutive terms, with the exception of
appointments to the USS Jefferson City Submarine Committee.
(Code 1983, § 2-416 ; Ord . No. 10089, § 1(2-186), 10-17-83 ; Ord . No . 11931, § 1, 7-6-93 ; Ord . No. 13820, § 1, 1-3 -
2005)
Created: 2921 ·9 3 -94 98:25:35 [E ST)
(Supp. No . 6 )
Pa ge 1 of 1
ARTICLE XV. AIRPORT ADVISORY COMMITIEE
ARTICLE XV. AIRPORT ADVISORY COMMITTEE
Sec. 7-500. Committee established, membership.
A. There shall be an Airport Advisory Committee composed of seven members, who shall be qualified for
appointment by having an interest in and being familiar with the subject of aviation. The Mayor shall, with
the approval and consent of a majority of the members of the City Council, appoint the members of the
Airport Advisory Committee to represent the following areas. At least four members shall be residents of the
City of Jefferson .
1. Two persons who are lessees, or repr ese ntatives of lessees, at Jefferson City Memori al Airport;
2. One perso n representing fixed base operator(s) at Jefferson City Memorial Airport; and
3. Four pers ons having interest in and being familiar with the subject of aviation who are not affiliated
with the organizations in subparagraphs (1) and (2) above.
B. Members shall be appointed for four-year terms. Any vacancies shall be filled by appointment and approval
in like manner for the unexpired portion of the term. All members shall continue to se rve until their
successors shall have been appointed and qualified .
C. Members shall receive no compensation for their se rvice on the committee, but may receive reimbursement
for authorized expenses, upon approval of the City Admini strator.
{Ord . 14471, § 1, 2-16-2009)
Sec. 7-501. Meetings, quorum.
The Airport Advisory Committee shall hold a regular bu siness meeting at lea st once each quarter at such time
and place as shall be established by rule of th e Committee. The Committee may hold such additional business
m ee tings as it shall, from time to time, d eem necessary. A quorum for the transaction of bu si ness at such meetings
shall be a majority of the duly appointed members of the Committee.
{Ord . 14471, § 1, 2-16-2009)
Sec. 7-502. Officers.
The Airport Advisory Committee shall elect, at its first meeting in each fiscal year and from among its
r esi dent members, a chairman and vice chairman. Such officers shall be eligible to succeed themse lves at the will
of the Committee, except that person s shall serve a maximum of four consecutive terms as chairman.
{Ord . 14471, § 1, 2-16 -2009)
Sec. 7-503. Powers and duties generally.
The Airport Advisory Committee shall make a continuous study of airport needs and of aviation in the area,
and shall make recommendations to the City Council and Council committees for the development and use of the
airport. The Airport Advisory Committee may adopt bylaw s not inconsistent with the code for its own organization
and procedure.
{Ord . 14471, § 1, 2-16-2009)
Jefferson City, Missouri, Code o f Ordinances
(Supp. No. 6)
Created: 2021-03-04 08:25:37 [EST ]
Pa ge 1 of 2
Sec. 7-504. Annual report.
The Airport Advisory Committee shall make an annual report to the City Council each January giving a full
account of its business and accomplishments during the prior year.
(Ord. 14471, § 1, 2-16-2009)
Sec. 7-505. Finances.
The City Council, acting for the Committee, may receive federal, State, and private grants for the work of the
committee. All expenditures shall follow adopted accounting and purchasing guidelines.
(Ord. 14471, § 1, 2-16-2009)
Sec. 7-506. Staff, City cooperation.
The committee may request, and shall receive, the cooperation of City staff members in providing it
assistance for the furtherance of its duties as approved by the City Administrator.
(Ord. 14471, § 1, 2-16-2009)
Sec. 7-507-7-599. Reserved.
Created: 2921-93-84 98:25:37 [EST)
(Supp. No. 6)
Page 2 of2
BILL NO. 20-
SPONSORED BY COUNCILMAN--------
ORDINANCE NO. _________ _
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, REMOVING THE TERM LIMIT
REQUIREMENT FOR A MEMBER OF THE AIRPORT ADVISORY COMMITTEE.
NOW BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. Chapter 7 (BOARDS AND COMMISSIONS) Article XV (AIRPORT
ADVISORY COMMITTEE) Section 500 (Committee established, membership) is amended to
read as follows:
Sec. 7-500.-Committee established, membership.
A. There shall be an Airport Advisory Committee composed of seven members, who shall be
qualified for appointment by having an interest in and being familiar with the subject of aviation.
The Mayor shall, with the approval and consent of a majority of the members of the City Council,
appoint the members of the Airport Advisory Committee to represent the following areas. At least
four members shall be residents of the City of Jefferson.
1. Two persons who are lessees, or representatives of lessees, at Jefferson City Memorial
Airport;
2. One person representing fixed base operator(s) at Jefferson City Memorial Airport; and
3. Four persons having interest in and being familiar with the subject of aviation who are not
affiliated with the organizations in subparagraphs ( 1) and (2) above.
B. Members shall be appointed for four-year terms, with the exemption of the member specified
in subparagraph CA)(ll above. Any vacancies shall be filled by appointment and approval in
like manner for the unexpired portion of the term. All members shall continue to serve until their
successors shall have been appointed and qualified.
C. The member representing fixed base operator(s) at the Jefferson City Memorial Airoort, as
provided in subparagraph CAl (2) above shall have a term conterminous with such
member's representation of the fixed base operator(s) and shall be exempt from any other
term limit requirement of this Chapter.
D. Members shall receive no compensation for their service on the committee, but may receive
reimbursement for authorized expenses, upon approval of the City Administrator.
Section 2. This Ordinance shall be in full force and effect from and after the date of
its passage and approval.
Passed: ____________ _ Approved: ________ _
Presiding Officer Carrie Tergin, Mayor
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City , Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www .jeffcitymo.org
Date: March 8, 2021
To: Public Works and Planning Committee
From : Matt Morasch, P .E., Director of Public Works
Subject: Sales Tax H -Potential Projects with Cole County
The purpose of this discussion is to provide a review of the staff recommendation related to
sales tax projects in the upcoming Sales Tax H (2022-2027) that are road and bridge related
and typically funded in cooperation with Cole County .
The list below ($50 M+) are projects that have been discussed over the years (many of wh ich
have completed traffic/bridge studies). Staff maintains the list and adds to it as new projects
come to light. When making recommendations, we review th i ngs such as traffic
count/congestion, crash history, condition of the asset , pedestrian accommodations , economic
development and growth/redevelopment potential , etc .
The items highlighted in red below are the Public Works staff recommendations presented at
the February work session . (Recommendation highlighted total $11M tota l City/ County
commitment)
Bridges
High Street Viaduct: $5,000 ,000
Ohio Street Bridge: $500,000
Intersection and Corridor Improvements
Stadium Corridor: $3,000,000 (includes pavement , sidewalk, w idth adjustments)
Stadium/Southwest Intersection : $3 ,000 ,000
Edgewood Roundabouts (Stadium/Creek Trail): $4 ,600 ,000
Satinwood Roundabout and box culverts : $2,000 ,000
Myrtle Roundabout $1.000 .000
Stadium Corridor total $10 ,600 ,000
Truman/Scott Station Intersection :
Seven Hi lls/Bald Hills Intersection:
Ellis Blvd/Greenberry Intersection:
Public Wor ks ' CO RE M iss i on and Values
$1,000,000
$900 ,000
$900 ,000
improve the ~ommunity ·take Qwnership -deliver Besults-;mpathize with th e customer
Monroe Street Corridor Upgrade :
Monroe Street (two-way , rock issue):
Economic Development and Grant Match: $3 ,000,000
Monroe Street (two-way , rock issue) $1 ,000 ,000
Truman Interchange* $3 ,000,000
Ellis Interchange* $2 ,000 ,000
Southwest Blvd and Route C* $750 ,000
Hwy 179/Truman/lndustrial* $1 ,000 ,000
Country Club/Rainbow* $450 ,000
Missouri Blvd 179/Wildwood* $2,500,000
Clark Interchange* $1 ,300,000
*City/County 50% match
New Roads for Future Development
Wildwood (Edgewood-Rock Ridge) $4 ,000,000
Mission Drive to Rock Ridge $6,200 ,000
Militia Dr ive Hwy 50-Liberty Rd $3 ,500 ,000
$3,000 ,000
$1 ,000 ,000
At the meeting staff will be able to discuss background and issues related to each project and
have aerial views of each. Of course , the council can accept or modify the recommendations.
Once the Council weighs in we can also work with Cole County Comm ission to further affirm the
priorities . Please feel free to contact if you have any questions prior to the meeting . than ks.
Pu blic W orks ' CORE Mission a nd Values
improve the ~ommunity-take Qwnership-deliver Res ults-~mpathize with t he cus tomer
TO:
FROM:
DATE:
RE:
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
Public Wo rk s & Plannin g Co mmitte e
Sonny Sanders, Dire ctor of Pl a nnin g and Protecti ve Services
March 3, 2021
Sa le s Ta x H Proj ec t -Dem o liti o ns
C urrentl y, th e c ity has I 0 dange ro us prope rti es that ha ve comple te d the dangerous buildin g
process and are ready to dem o li sh fo r an est im a ted cost of $340 ,000 . Eleve n more da nge ro us
buildin gs will ha ve comp leted th e dangerous buildin g process and be ready to be de mo li shed
w ithin this fi sca l yea r, for an es tim a ted cost of $53 1,000. Fund in g of $87 1 ,000 for th ese
demolition s is not in the curre nt bud get.
Over th e next 5 yea rs, staff es tim ates 5 ad ditional bui ldin gs per yea r wi ll comp lete the dan ge rous
buildin g process and re quire City dem o liti o ns. However, the curr e nt dem o liti o n bud ge t will on ly
a ll ow onl y o ne demolitio n per year, whi c h li ke ly, in 5 yea rs wi ll a lm ost doub le the bac kl og to 4 1
structure s, w ith a total est im a ted dem o li tion cost of$1 ,750 ,000. Ju s t in th e la st two wee ks, t he
dan gero us building process has been initi a ted to two additio na l s tru c tures.
Additi onall y, there a re assoc iated cos ts to pr ocess da nge rous buildin gs th at are not in c lud ed in
the a bove estim ates -admini s tr a ti ve hearin g co st; cos ts to maintain buildin gs o rde red
de mo li shed; a nd costs associated with eac h demolition carri ed o ut.
Dan ge ro us buildin gs/a band oned stru c tur es have a detrim e nta l im pac t o n th e co mmuni ty. Blight
lowe rs property va lu es res ultin g in lowe r pr operty taxes , nega ti ve ly impacts th e eco no my,
in creases c rim e, and dama ges res id e nt s' we ll -be in g and co nn ec ti o n to th e ir co mmun ity .
Staff reco mm end s in c ludin g up to $1,750 ,000 or Sa les Tax H Ca pita l Improvement Program
fund s to be co ns id ere d for de mo li t io ns and ac qui siti ons, to pr otect the hea lth , safety, a nd welfare
of th e pub li c.
BILL SUMMARY
BILL NO:----------
SPONSOR: _____________________________________ ___
SUBJECT: Amend Chapter 29 of the Code of the City of Jefferson. Section 29-141 Rate
Table I and Section
DATE INTRODUCED: __ _,;A......,p~· r;;.;....il 5.;;;;.,J,,..,;;;;2;...;;..;02=-1.;...___....,...._ _____ _
DEPARTMENT DIRECTOR(S): __ ____,:,·--,·· .._, ._. ___ _
CITY ADMINISTRATOR: _______________ _
STAFF RECOMMENDATION: Staff recommends ih.cremental increases to sewer rates to
fund bond issuance and acquisition of low interesflo~n money. Staff also recommends
reducing penalties charged on delinquent accounts.
SUMMARY: Sewer ratesf~nd the wastewater enterprise fund to repay revenue bond debt
and operate and me~intain a regional sewer system. Rates have been calculated to borrow
low interest loan rribQ~Y and to· operate and maintain the sewerage system .
. , ''
ORIGIN OF REQUEST: ·:Public Works.
DEPARTMENT RESPONSIBLE: Public Works/Finance
PERSON RESPONSIBLE: Matthew J. Morasch P.E., Eric Seaman P.E.
BACKGROUND INFORMATION: Rates will reflect Bond Issue information to borrow low
interest loan money for wastewater capital improvements and to maintain operation and
maintenance of the sewerage system.
The 5o/o penalty currently charged on late or non-paying customers does not appear to
decrease delinquency and increases bad debt. A 1.5o/o penalty is more appropriate to
reflect actual delinquency cost to the utility.
FISCAL INFORMATION: Average monthly customer bills will increase by the following
(based on 4,400 < allen/month water usage):
Date Proposed Monthly Bill Monthly Bill Monthly Bill
Increase Inside City Outside C ity St. Martins
Limits Limits
(current) -$31 .37 $54.03 $42.70
June 1 1 2021 2% $32 .00 $55.11 $43.55
June 1 I 2022 5% $33 .66 $57.92 $45.79
June 1 I 2023 5% $35 .39 $60.87 $48 .13
June 1 I 2024 5% $37 .20 $63 .96 $50 .58
June 1 I 2025 5% $39 .11 $67.21 $53 .16
June 1 I 2026 5% $41 .11 $70.63 $55 .87
June 1 I 2027 5% $43 .21 $74 .21 $58.71
Decreasing the late penalty will reduce debt for customers who struggle to pay on time by
approximately $1 .22 to $1.92 per month .
BILL NO. ___ _
SPONSORED BY COUNCILMAN
ORDINANCE NO. ______________ _
AN ORDINANCE AMENDING CHAPTER 29 (SEWERS AND SEWAGE DISPOSAL) OF THE
CODE OF THE CITY OF JEFFERSON, MISSOURI, BY ADJUSTING SEWER RATES
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. Chapter 29 (Sewers and Sewage Disposal) Sec. 29-141 (Rates and
surcharges) is amended as follows:
Sec. 29-141.-Rates and surcharges.
A. All residential, commercial, industrial an:~l_ governmental establishments shall be charged for sewer
service in accordance with the following rate fa9!e.~_The sewer s_ervice charge shall consist of a monthly
fixed minimum charge plus a charge based upon the::cubic feet,p~".\Vater used per month. The charges shall
become effective on the dates listed in the table, and' shalL be··appli't~ble through the subsequent years until
changed. · · · · · .. ·
RATE TABLE I
Effective Date Fixed Minimum Charge Per Month Volume per 100 Cu. Ft.
Charge :;"
June 1, 2010 __ ,.-:,·:·' $7.48 :·, $2.36
June 1, 2011 :: 7.85 2.48
" January 1, 2012·. · " :· 8.35 2.48
June 1, 2012 ; ''8.75 2.60
June 1, 2013 ''\;,:: 9.16 2.73
June 1, 2014 '<,( ' ; :, :c ~:: T,9:59 2.87
June 1, 2015 :'.: ::'10.14 . 3.04
June 1, 2016 10.72 " 3.22
June 1, 2017 '11.33 3.42
June 1. 2021 :t£56 3.49
June L 2022 12a3:· .. 3.66
June 1~ 2023 12.74 3.85
June 1. 2024 13.38 4.05
June 1. 2025 14.05 4.26
June 1~ 2026 14.76 4.48
June 1. 2027 15.50 4.71
(Code 1977, § § 32-54(a); Ord. No. 9519, 10-6-80; Ord. No. 9647, § 1, 7-6-81; Ord. No. 10090, § 1(32-
54(a), (c)), 10-31-83; Ord. No. 10312, § 1, 10-29-84; Ord. 14754, § 1, 12-20-2010; Ord. 14904, §I, 12-19-
2011)
Section 6. Chapter 29 (Sewers and Sewage Disposal) Sec. 29-146 (Billing and collection
procedures.) is amended as follows:
Sec. 29-146.-Billing and collection procedures.
A. All sewer service charges shall be paid to the City, or its authorized agent, at the location or locations
designated by the City
.B. Every sewer bill shall be due on the fifteenth of the month. Any portion of said bill which is not paid by'-
the twentieth day of the month shall be assessed a late charge of fi¥e one and one-half percent on all
Editor's note: Deleted language shown tffi!s. Added language shown thus.
outstanding amounts.
Section 4. This Ordinance shall be in full force and effect from and after the date of its
passage and approval.
Passed: --------------------------Approved: ____________ __
Presiding Officer Mayor Carrie Tergin
ATTEST: APPROVED AS TO FORM:
City Clerk City Counselor
Editor's note: Deleted language shown~. Added language shown thus.
·..,;
Department of Public Works Memorandum
320 E. McCarty Street ·Jefferson City , Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.ie ffcitymo .org
Date :
To:
Through :
From :
Subject:
March 4 , 2021
Public Works and Planning Co mmittee
Matt Morasch , Public Works Director
>t~rL
Mark Mehmert, Tran sit Director 17
5310 Grant Application for Handiwheels/Paratransit buses
T ran sit staff requests the Public Works and Planning Committee endorse a resolution wh ich
would appear on the next co uncil ag enda in order to app ly for grants to purchase up to 8
replacement Handiwheel s buses .
T he City desires to apply for Section 5310 grants , w hi c h are Federal Transit Adm ini strati on
(FTA) funds administered by MoDOT. The purpose of 53 10 g rants is to provide funding in
support of enh an ci ng the mobility of seniors and individuals with disabilities.
Eligible activities for this grant program include the procurement of paratransit buses . In our
case , these funds would be used to repla ce eigh t Handiwheels buses which have reached the
end of their useful life . If approved, th e procurement of these buses wi ll be on a MoDOT
contract.
JEFFTRAN currently has a total of 10 paratransit buses . It not our usual practice to replace 8 of
10 buses at one tim e . However, MoDOT has experienced delays in getting a sta te co ntract in
place , which has resulted in a s ign ific ant back log of buses sched ul ed for re place ment. The lack
of a state contract has affected other Sma ll Urban as we ll as Rural Tran sit providers in Missouri.
MoDOT has requested bids for this co ntract, and it i s expected to be awarded in the near future.
While the exact amount of total grant funds to potentia ll y be awarded to JEFFTRAN is no t fu ll y
kno w n at this tim e, it is estimated at approximately $600,000 . Th e Pub li c Works De partme nt is
respo nsibl e for applying for 53 10 grants and admini stering funds if awa rded .
The future obl iga tions and/o r match in g requ irement known at th is tim e a re 20% matching funds ,
which would come from CIP Transit Match ing Fund s. If awa rd ed to the City , the staff wi ll return
to the Council for acceptance of grant funds .
The application does not obligate the City to accept the funds. However. if awarded and
subsequently accepted by the City Council, the City could receive an estimated $600,000.
If you have any questions, feel free to contact me.
MLM:mlm
cc: Ryan Moehlman, City Counselor
Margie Mueller, Finance and IT Director
Shiels Pearre, Finance
Cara Sankey, Finance
Leigh Ann Corrigan, Purchasing
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
TO:
THROUGH:
FROM:
DATE:
RE:
MEMORANDUM
Public Works and Planning Committee
Sonny Sanders, Planning & Protective Services Director~
Dave Helmick, Housing and Property Supervisor
March 4, 2021
Housing and Property Update
In March of 2020, at the direction of this Committee, Code Enforcement began
inspecting the exterior of all known rental properties within jefferson City. In 2020,
1,799 rental properties were inspected resulting in 260 violations being found. So far in
2021, 1,695 rental properties have been inspected resulting in 107 violations and 23 new
rental properties being registered.
With the increased efficiency resulting from the use ofSmartGov mobile inspect
software we have been able to move into a proactive street by street review of all city
streets in Jefferson City. Code Enforcement has began driving all city streets looking for
potential violations and logging all actions in SmartGov. We hope to be able to
accomplish a IOOo/o review every 3-4 months all while managing our current job
responsibilities.
We will be discussing these items at the meeting as well as Code Enforcement's 2020
performance and statistics.
TO:
FROM·
DATE:
RE-
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORA NDUM
Public Wo rks & Pl a nning Co mmit tee
M att Kreyling, Building O ffic ia l
Marc h 8, 20 2 1
2 018 Building Co d e Review Update
Last Fe bru a ry, Co un c il passe d a reso lu tio n c reatin g an Ad Hoc Co mmittee to rev iew th e 20 18
ICC mode l codes and make reco mm e nd a ti o ns adopti o n, a long with app end ices a nd a me ndm ents.
A me etin g was he ld las t Febru ary, but futth e r me etin gs we re s uspen ded du e to CO VID-1 9 a nd
sev era l sta ffin g cha nges durin g the la tte r pa rt of th e yea r.
Staff is reac hin g o ut to th e vo lunt ee rs that fo rm ed th e Steer in g Subco mmi ttee to sc hedul e
mee tin gs to re-s ta tt th e rev iew pr ocess.
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Wo rks & Pl anning Co mmittee
Ma tt Kreyling, Building Officia l
Mar ch 8, 20 21
FROM·
DATE:
RE: Me chan ica l Inspector Pos ition
Th e Plan s Exa min er positi o n was vacated las t Oc tober . As pa rt of hi s duti es he was tas ke d w ith
e nforc in g the rece ntl y ado pted Mec ha ni ca l Co de, whi c h was adopted durin g th e prev io us co de
rev iew process in A ugus t 201 7. W ith o ut an in s pec tor with s pec ia li ze d tr a inin g a nd ex perti se , thi s
area is not be in g in s pected to a leve l of de tail to he lp en sure the sa fety o f th e use rs of th e fac ility.
Me ch a ni ca l systems ca n be sophi sti ca ted, re quirin g a g rea t dea l of s pec ia li ze d kn ow ledge . They
So me of th e broad ra nge of sys te m ty pes in c lu de:
• Ve ntil a ti o n require ment s di ffe r dependin g o n th e use to ke e p s uffi c ie nt fr es h a ir to kee p
the occ up a nt s sa fe --fo r exampl e, bea ut y s ho ps and na il sa lo ns need to ex haust fum es
mo re th an dress s ho ps o r homes.
• Va ri o us ty pes of ex ha ust sys te ms --kit c hen, smoke evac uati o n, a nd car ex haust fo r
ga rages.
• Fue l burnin g equipm ent -fi rep laces , in c in erato rs, coo ling towers , c hill e rs, e ng in es, unit
hea ters. heat recove ry ve ntil ators, etc .
• Bo il e rs, wate r hea ters, and ot he r pr ess ur e vesse ls
• Refri ge rati o n
• Hyd ro ni c pipin g and medi ca l gas pi p in g
• Fue l o il pipin g a nd sto rage
T he mos t e ffi c ie nt a nd effec ti ve use of sta ffin g reso ur ces at thi s tim e wo uld be to tra ns iti o n th e
Plans Exa min e r pos iti on to a Mec ha ni ca l Ins pec tor positi o n.
TO:
FROM:
DATE:
RE:
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
Public Works & Planning Committee
Matt Kreyling, Building Official
March 8, 2021
Mechanical Examiners & Re view Board
In order to better enforce the pr ov is io ns of the mechanical code, th e attached bill wo uld create a
Mechanical Examine rs & Review Board , s imil ar to th e board s c urr ently in p lace for the e lectrical
and plumbing trades. Board make-up wou ld be s imilar to exi sting boa rd , including 2
contractors, 2 j o urne y men and I utilit y represe nt ative. Ex o ffici o. no n-voting members wou ld
include the Mec hanical In specto r and Director of Planning & Protecti ve Services.
The Board wou ld set stand a rd s for lic ens ing mec han ic a l contractors, ma ste rs, journeymen &
a pprenti ces, and review the Mechanical Code on an an nu a l basi s. The Board wou ld also allow
for an appea ls pr oces s from the in s pecto r 's deci sions
Fees wo uld be es tabli shed for co ntractor. ma ste r. j o urne yman , and apprentice licen se s at th e
sa me rates and durations as exist in g trade licen ses .
Previous o utreac h to the loca l indu stry received po siti ve feedback , with ove r 90 percent of
response s in favor.
TO:
FROM·
·DATE:
RE:
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
Public Works & Planning Committee
Matt Kreyling, Building Official
March 8, 2021
Sma r tGov Implementation Update
In 2020, Council approved the purcha se of new permitting, in spection and contractor lic ens ing
softwa re. Pr e-implementati o n bega n last Nove mb er, with staff co mmunicatin g current processes
and workflows , as well as proposed changes to improv e efficiency. Local implementation is
sc hedul ed for April , when the vendor will begin to build o ut a customi zed version of their
so ftware for o ur use. Ex pec ted changes in c lude the ability to v iew the stat us of revi ews from
multipl e departments at once, customi zed insp ect ion workflows , and mobile inspection
reporting .
TO:
CC:
MEMORANDUM
Public Works and Planning Committee
Mayor and City Council
FROM: Ryan Moehlman, City Attorney
March 8, 2021 DATE:
RE: Scooter Ridesharing
The City has been approached by Bird Scooters inquiring as to the requirement to start
their scooter ridesharing business in Jefferson City. Staff has responded that that needed
direction from the City Council regarding the Council's on how it would like to regulate scooter
ridesharing within the City.
Essentially, the City Council needs to decide on whether it wants to: (1) only allow for a
single scooter ridesharing business to operate in the City's rights-of-way with an Exclusive
Agreement or (2) allow for all interested business to operate within the rights-of-way upon
execution of a simple license agreement ("Open Use"). The City previously regulated scooter
ridesharing by entering into a exclusive agreement with Spin Scooters.
Advantages of Exclusive Agreement:
• City can control the amount of scooters on City streets/sidewalks.
• Potentially more effective regulation (use, parking, spread/coverage, etc.).
• Potential for small amount of revenue sharing for City.
Advantages of Open Use:
• More choices available for users.
• Less likely that City would be without scooters for extended period of time.
• Less administrative burden on City staff.
• Quicker deployment; i.e., no bidding process necessary to establish
Staff is seeking direction from the committee regarding it desired direction to these
regulatory approaches.
CLOSED RECORD UNDER§ 610.021(1) RSMo.
CONFIDENTIAL ATTORNEY-CLIENT COMMUICATION