HomeMy Public PortalAbout05/09/1980COMMISSION MEETING
MAY 9, 1980
PRESENT: WILLIAM F. KOCH, JR MAYOR
JOAN S. LAPORTE VICE MAYOR
JOEL HUNTER COMMISSIONER
EVANS M. CLEMENTS COMMISSIONER
Also attending: Attorney, John Randolph, MaNger, William Gwynn, Deputy
Town Clerk, Barbara Gwynn, Police Chief, Robert Holroyd and Mr. Brian
Pfeifler.
The Meeting was called to order by Mayor Koch at 9 A.M.
Upon motion by Commissioner Clements, seconded by Commissioner Hunter
the Commission approved the Minutes of the regular meeting April 11, 1980.
Upon motion by Vice Mayor LaPorte, seconded by Commissioner Hunter the
Commission approved the Financial Report for the month of April, 1980.
The following summarization of the Police Report for the month of April,
1980 was submitted to the Commission.
MILEAGE DAYS HOURS CALLS WARNINGS F/A
Mayor Koch gave a recap of the Police Department activities during the
month of April. This report is a part of the Minutes.
Mayor Koch explained various options the Town could take in order to
reduce the Water Departments indebtedness, he explained the importance of
implementing this program immediately. After a general discussion Commissioner
Hunter moved that the Commission accept Ordinance 80 -4 on FIRST reading, Vice
Mayor LaPorte seconded the motion, motion passed. This Ordinance increases the
water rate from 50C per 1000 gals to 60C per 1000 with a minimum charge of $18.00
per bimonthly billing for 30,000 gallons or less. This is a 207. increase and
will be retroactive to April 1, 1980.
Chief Holroyd
1322
22
176
15
0
0
Sgt.
Burgess
1261
22
176
50
0
13
Ptlm
Howse
827
20
160
17
8
6
Ptlm.
Tremitiedi
687
15
120
32
2
4
Ptlm.
Bunner
1151
21
168
23
7
6
Ptlm.
Tinkham
1092
21
168
24
2
4
Ptlm.
Stocks
919
21
168
20
2
6
Ptlm.
Koch
1123
20
160
41
3
2
Ptlm.
Smith
426
7
56
20
3
0
Total
8808
169
1352
242
27
41
Mayor Koch gave a recap of the Police Department activities during the
month of April. This report is a part of the Minutes.
Mayor Koch explained various options the Town could take in order to
reduce the Water Departments indebtedness, he explained the importance of
implementing this program immediately. After a general discussion Commissioner
Hunter moved that the Commission accept Ordinance 80 -4 on FIRST reading, Vice
Mayor LaPorte seconded the motion, motion passed. This Ordinance increases the
water rate from 50C per 1000 gals to 60C per 1000 with a minimum charge of $18.00
per bimonthly billing for 30,000 gallons or less. This is a 207. increase and
will be retroactive to April 1, 1980.
-z-
COMMISSION MEETING May 9, 1980 Cont.
ORDINANCE 80 -4
AN ORDINANCE OF THE TOWN OF GULF STREAM, FLORIDA,
ESTABLISHING A WATER RATE FOR THE OPERATION OF A
WATER DISTRIBUTION SYSTEM FOR THE TOWN.
Mayor Koch explained a recent CDC meeting he attended concerning the
implimentation of the emergency 911 number. fie explained that this service
will be in effect by December 1981 at an additional cost to the Town of
approximately $600.00.
Due to a recent request from the Civic Association to look into the possibility
of the Town providing paramedic service to the residents in Gulf Stream, Manager
Gwynn read a letter received from the City of Delray Beach explaining cost etc.
This letter is a part of the Minutes.
Attorney John Randolph was instructed to prepare an amendment to Ordinance
76 -1 for FIRST reading at the next commission meeting. This amendment prohibits
parking recreational vehicles etc. on vacant lots within the Town.
Meeting adjourned 9:45 A.M.
Deputy n Clerk'
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FINANCIAL REPORT FOR MONTH OF MAY, 1980 Cont.
CHECKS DRAWN ON GENERAL FUND:
$560 Harvel and DeLand
61 Federal Reserve Bank
62 Social Security Trust Fund
63 Ace Harlaare
64 Boynton Auto Supply Inc
65 City of Boca Raton
66 Boynton Camera Shop
67 Coast al Electric Inc.
68 Board of County Commission
69 County Sanitation
70 Crystal Water Company
71 Delray Carwash
72 The Directory
73 Allen C. Clark, Tax Collector
74 The Good Life
75 Gulf Oil Products
76 The Gun Shop
77 Hoffman Tire Co.
78 Mobile Communications
79 Photo Murals of Fla.
80 Pierce Tire Co.
81 Purity Uniform Service
82 Risk Management
83 Seacrest Petroleum Co.
84 Dave Smith & Co.
85 So. Bell Tel & Tel Co
86 Tom Sova
87 Earl Wallace Fod
88 William Gwynn
89 Town of Gulf Stream
90 Robert Holroyd
91 Benjamin Burgess
92 William Howse
93 Leonard Tremitiedi
94 Charles Bunner
95 David Tinkham
96 Joseph Stocks
97 Gerard Koch
98 Clarence Sova
99 James Colebrook
600 William Gwynn
O1 Garland Smith
Storm drainange,So. Rd $
Reimbursed by residents.
Withholding -April
Social Security -April
T.H. Supplies & Lock Clerks Office
Clerks $47.85 Police $161.74
3rd qtr C.D.C.
Police Dept.
Flood Lights T.H. (repairs)
Trash Disposal site
Garbage Disposal -May
Town Hall
Police Department
State of Fla. Government
Agency Information. Address Etc.
Renewal of Fla. Auto License
Chief of Police Vehicle.
Cassette Tapes
April
Cleaning Kit. Police Dept.
Clerk's car Tires & Balance
Answering Service
Film & Developing Police Dept.
Sanitation Dept.
11 11
Unbrella Liability $574 and
Public Officials- Errors & Omission
Excess Limits Coverage $709.
New gasoline hose
Post & Left Turn Sign Place A.S.
April service and calls.
Preventative Auto Maint.
Police Dept.
Accounting -April
Transfer of C.D. -Water fund
reimbursement.
Wages first 1/2 May
11 11 11 O
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3,980.00
1,796.64
1,558.34
26.72
209.59
1,841.25
17.59
57.53
231.00
2,200.00
35.25
1.50
11.00
32.90
36.00
1,297.54
7.65
194.00
45.00
31.50
24.00
51.60
1,283.00
22.95
71.97
75.11
204.39
6.56
125.00
10,000.00
503.13
426.74
344.28
343.69
330.59
366.26
396.65
390.87
357.54
321.79
500.00
149.61
-3-
FINANCIAL REPORT FOR MONTH OF MAY. 1980 Cont.
CHECKS DRAWN ON GENERAL FUND Cont.
#602 Gladys Brisson
3 Robert Holroyd
4 Benjamin Burgess
S. William Howse
6 Leonard Tremitiedi
7 Charles Bunner
8 David Tinkham
9 Joseph Stocks
10 Gerard Koch
11 Clarence Sova
12 James Colebrook
13 William Gwynn
14 VOID
Wages first 1/2 May
Wages Last 1/2 May
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15 Florida Power and Light Street lights 814.40
T. Hall 102.07 - April
16 Fla. Municipal Liability Self Ins. Liability coverage
17 Charles Bunner Wages 1/2 June (First)vac
18 Garland Smith Wages Last 1/2 May
19 Gladys Brisson " " if
D/M Barnett Bank Checks printed
TOTAL
$
99.98
503.13
426.74
344.28
343.69
330.59
366.26
396.65
390.87
357.54
321.79
500.00
916.47
2,692.00
330.59
216.86
84.48
23.92
$ 38,552.57
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Proof of Publication
VS.
Filed in the Office of Clerk of Circuit Court
19
By
Clerk
D. C.
.................... ......... ..... ............ ............ ........................
Complainant's Solicitor.
SOLI �i ph bnbnc��l Couii� �
Joliorolivou disuoich C01 cy �r Serving:
rHugh McCaffrey, Director �J ;
Gulfstream
100 Northwest Second Avenue Boynton Beach
Boca Raton, Florida 33432 �,� Delray Beach
0051392 -3100 Highland Beach
Boca Raton
BOARD OF DIRECTORS:
J. Eldon Mariott, Chairman
J. Moorhouse
P. Cheney
AGENDA Tuesday, May 6, 1980
9:00 a.m.
Delray Beach City Hall
Upstairs Conference Room
I. Approval of Minutes of Meeting on April 8, 1980.
II. Old Business.
a. Report on Radio Maintenance Contract with Flagler Communications.
b. Report and Recommendation on the E911 System.
C. Report on Feasibility of Fire Dispatching.
III. New Business.
a. Proposed Fiscal Year 1980 -81 Budget.
IV. Personnel and Staffing.
V. Approval of Bills.
VI. Adjournment.
u.
South palm knd Cau107
I,eoopsralauo disppich acronil�D�or V-MJI Serving:
Gulfstr eem
100 Northwest Second Avenue Boynton Beach
Boca Raton, Florida 33432 , Delray Beach
(305)392.3100 Highland Beach
Boca Raton
BOARD OF DIRECTORS:
J. Eldon Marion, Chairman
J. Moorhouse
P. Cheney
To: C.D.C. Board of Directors
From: Hugh McCaffrey, Director of C.D.C.
Subject: Proposed Budget -- Fiscal Year 1980 -81
Date: April 28, 1980
The proposed Fiscal Year 1980 -81 Budget is enclosed. The format chosen to
` represent the costs is somewhat different than in past efforts, In an effort to
present an accurate picture of costs, the proposal is depicted in columns:
Actual Expenditures for'Fiscal Year 1978 -79; Approved Amounts for 1979 -80;
Actual Expenditures through March 31, 1980 (50% of the budget year); Balance of
Monies 1979- 80;,Projected Expenditures for the Balance of the Current Fiscal Year;
Projected Total for the Entire Current Fiscal Year; Projected Surplus or Deficit;
Proposed Amounts for Fiscal Year 1980 -81 Budget,
Since the C.D.C. budget is placed on the City of Boca•Raton computer, account
numbers compatible with that system have been used.
Budget expenditures are divided into three (3) areas:
Personnel Costs; Materials and Services; and Capital Outlay.
The first page following this one is the Proposed Salary Schedule for Fiscal Year
1980 -81. This Salary Schedule represents an 8% increase over that schedule adopted
effective October 1, 1979. Personnel costs included in the proposed budget are based
on this salary schedule.
Following the proposed salary schedule is the recommendation for a reserve account
from personnel costs. The dollar amount for this Account has not been included,
pending final determination of the salary schedule.
Proposed Revenue and Expenditures are summarized, again, based on the proposed salary
schedule.
The final four (4) sheets are the actual proposed costs by account. The following
increases and decreases in costs should be noted:
The FICA (Social Security) contribution has increased from 6.13 to 6.65% for
calendar year 1981. Workers Compensation has decreased. The former rate was 344, per
hundred dollars payroll + 8% surcharge. The new rate will be 28C per hundred dollars
payroll.
Board of Directors -2- April 28, 1980
Proposed Budget (Continued)
A new account for Unemployment Compensation has been established.
In the Materials and Services portion of the budget request there have been
a number of changes in account numbers and descriptions, However, I believe these
are all self - explanatory.
The Radio Maintenance projected has been increased, pending determination of
the contract for Fiscal Year 1980 -81.
Specific Capital Outlay items will be presented at the Board meeting,
The projected surplus for the year 1979 -80 totals $28,780. It is recommended
that this amount be shown as aiestimated cash carry -over and applied to the new
budget for 1980 -81, in the same manner as was done last budget year.
HAMc:gf
encs.
Respectfully submitted,
Hug, A,r-M &ffrey, Director of C.D.C.
Copies: Chief Wayne Wright, Boca Raton Police Department
Capt. Peter Petracco, Boca Raton Police Department
Chief Noah Huddleston, Boynton Beach Police Department
Capt. John Gardner, Boynton Beach Police Department
Chief Charles Kilgore, Delray Beach Police Department
Capt. C. E. Dalton, Delray Beach Police Department
Chief Robert Holroyd, Gulfstream Police Department
Mr. William Koch, Mayor, Town of Gulfstream
Chief Ken Jones, Highland Beach Police Department
Mrs. Elaine Roberts, Town Manager of Highland Beach
It
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bod C00I1 4,••
dispo 0h McCaffrey, Cater Director
Hugh
100 Northwest Second Avenue
Boca Raton, Florida 33432
(305)392.3100
BOARD OF DIRECTORS:
J. Eldon Marian, Chairman
J.Moorhouse
P. Cheney
Serving:
Gulfstream
Boynton Beach
Delray Beach
H iphland Beach
�..,.y Boca Raton
April 23, 1480
Recommendation for Personnel Costs -- Proposed Budget FY 1980 -81
It is respectfully recommended that 1% of total salary /wages be added to
the personnel budget as a reserve account. The purpose of this account is to
cover the costs associated with separation by resignation, termination, or re-
tirement of employees.
As the budget is currently structured, sick leave and vacation are in-
cluded in regular salaries. In addition, employees have the option of taking
one -half of accumulated sick leave in pay annually. This option and /or
resignations result in an expense not budgeted.
An extreme example of the effects of such expenses occurred in the City
of Boca Raton, when a long -term service employee retired. This individual's
final check was approximately $25,000, due to length of service, a great deal
of accrued vacation and sick leave, and accumulated holiday pay.
While I feel that CDC is in no danger of this large a payment immediately
or in the foreseeable future, proportionate expenses can, and should, be
anticipated and allocated.
:t
south pclm booch couk ,
cooperotfve disptch McCaffrey,
gh 100 Northwest Second Avenue
Boca Raton, Florida 33432
(306)392.3100
BOARD OF DIRECTORS:
J. Eldon Mariatt, Chairman
S. Moorhouse
P. Cheney
PROPOSED REVENUE
PROPOSED EXPEND DITD URES
Estimated Cash Carry —over; $ 28,780 Personnel:
City of Boca Raton: 196,360 Materials & Services:
City
of
Boynton Beach:
196,355 Capital Outlay:
City
of
Delray Beach:
196,355
Town
of
Gulfstream:
7,550
Town
of
Highland Beach:
7,550
$632,950
L
§ / / Serving:
Gulf, ream
J Boynton =h
/Delray Beach
�y Highland Beach
Boca Raton
$485,965
142,960
4,025
$632,950
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7
7
J. ELDON MARIOTT
CI TV MANAGER
May 7, 1980
Mayor William F. Koch,
Town of Gulf Stream
246 Sea Road
Delray Beach, Florida
Re: Paramedic Service
Dear Bill:
Jr.
33444
Citp of Detrap Tearb
100 N.W. 1ST AVENUE (305) 2784841
DELRAY BEACH, FLORIDA 33444
LEON M. WEEKES, MAYOR
MALCOLM T. BIRO.VIOE•MAYOR
CHARLOTTEG. DURANTE.000NCIL MEMBE
JAMES H. SCHEIFLEY, COUNCIL MEMBER
WILLARD V. YOUNG, COUNCIL MEMBER
This is in response to our conversation and Deputy Town Clerk
Barbara Gwynn's April 15, 1980 letter to me inquiring about the
feasibility of Delray Beach providing paramedic service to residents
of Gulf Stream.
I have discussed this matter with our Fire Chief and have concluded
that, in my judgment, it would be unwise for Delray Beach to provide
the service with our present facilities, equipment and staffing. The
providing of such service would greatly diminish our capability to serve
large segments of our population during runs to Gulf Stream. Whether
Delray Beach would provide the service to Gulf Stream would be a de-
cision for our City Council to make, which I would recommend against
at this time for the reasons given.
I am enclosing for your possible consideration a copy of an estimate
of cost prepared by our Fire Chief for Gulf Stream to provide its own
paramedic service, along with a copy of the Chief's memorandum to me
regarding this subject.
Very truly yours,
J. ELDON MARIOTT
City Manager
JEM:slb
Enclosures
cc: Barbara Gwynn, Deputy Town Clerk
City Council
Fire Chief
EQUAL OPPORTUNITY EMPLOYER MIF
����. D E L R A Y B E A C H F I R E D E P A R T M E N T
1 0 1 W E S T A T L A N T I C A V E N U E
D E L R A Y B E A C H , F L O R I D A 3 3 4 4 4
P Y 9
P H O N E : E M E R G E N C Y 2 7 6 - 0 3 4 1 - - B U S I N E S S 2 7 6 - 0 3 , 1 9
C H I E F 1 A . T . J A C K S O N n
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D A T E : A p r i l 2 2 , 1 9 8 0
S U B J E C T : R e q u e s t f r o m T o w n o f G u l f S t r e a m f o r P a r a m e d i c
S e r v i c e
I a m s t i l l o f t h e o p i n i o n t h a t i t w o u l d b e u n w i s e t o
p r o v i d e P a r a m e d i c s e r v i c e t o t h e T o w n o f G u l f S t r e a m w i t h t h e
p r e s e n t m a n p o w e r a n d e q u i p m e n t . I t w o u l d b e p o s s i b l e , h o w e v e r ,
t o p r o v i d e t h e s e r v i c e t o t h a t a r e a i f w e h a d a m a n n e d u n i t
C s t a t i o n e d t h e r e . T h e c o s t o f s u c h a u n i t w o u l d b e a p p r o x i m a t e l y
$ 1 8 0 , 0 0 0 . 0 0 i n i t i a l l y a n d a p p r o x i m a t e l y $ 1 5 0 , 0 0 0 . 0 0 p e r y e a r
t h e r e a f t e r . T h e s e f i g u r e s d o n o t i n c l u d e a b u i l d i n g f o r l i v i n g
q u a r t e r s a n d t h e h o u s i n g o f v e h i c l e s , n o r d o t h e y i n c l u d e t h e
c o s t s t o o p e r a t e s u c h a b u i l d i n g .
S u c h a b u i l d i n g a n d t h e c o s t t o o p e r a t e , I f e e l w o u l d h a v e
t o b e p r o v i d e d b y t h e T o w n o f G u l f S t r e a m . T h e a p p r o x i m a t e _
p o p u l a t i o n o f G u l f S t r e a m d u r i n g t h e s e a s o n i s a b o u t 1 0 0 0 , - O f f -
s e a s o n p r o b a b l y 5 0 0 . T h e a v e r a g e a g e o f r e s i d e n t s i s a p p r o x i m a t e l y
5 5 t o 6 5 y e a r s o l d . T h e s e f a c t s w o u l d i n d i c a t e t o m e t h a t w e
c o u l d a n t i c i p a t e 1 5 t o 2 0 c a l l s p e r m o n t h . T h i s w o u l d a l s o m e a n
t h a t t h e P a r a m e d i c s w h o s e r v i c e t h i s a r e a w o u l d . h a v e t o b e t r a n s -
f e r e d p e r i o d i c a l l y t o a m o r e a c t i v e z o n e . T h i s m u s t b e d o n e s o
t h a t t h e y c a n m a i n t a i n t h e i r s k i l l s a n d S t a t e C e r t i f i c a t i o n .
T a k i n g i n t o c o n s i d e r a t i o n t h e n u m b e r o f c a l l s a n t i c i p a t e d
a n d t h e a p p r o x i m a t e c o s t p e r y e a r f o r t h e s e r v i c e , w e f i n d t h a t
e a c h c a l l w o u l d c o s t a p p r o x i m a t e l y $ 6 2 5 . 0 0 .
MEMO: J. Eldon Mariott, City Manager
April 22, 1980
RE: Paramedic Service
Page 2
to Town of Gulf Stream
The greater portion of the Town of Gulfstream is East of
the Intracoastal Waterway and could be serviced by the unit
stationed in that area. There is a smaller portion that is
West of the Intracoastal Waterway and that area would have to
be serviced by the unit stationed at Central Tire Station.
I do not see any problems with the Central Station unit
providing coverage for the area West of the Intracoastal
Waterway.
Please find attached a breakdown of the costs involved
in providing Paramedic service to the Town of Gulf Stream.
If I can be further assistance, please do not hesitate
to call me.
M.T. Jackson
Chief
MTJ /ew
CATEGORIES FOR OPERATING ALS UNIT - GULFSTREAM
MEDICAL SERVICES
900,00
REPAIR &
UPKEEP - EQUIPMENT
1980,00
REPAIR &
UPKEEP - OTHER
1610,00
UNIFORMS
& LINEN
2889,00
TRAVEL &
TRAINING
2628,00
OPERATING
SUPPLIES
3500.00
GAS - OIL
- LUBRICANTS
1000.00
EQUIPMENT
- OTHER
18800.00
EQUIPMENT
- AUTO
25000.00
52682.00
PERSONNEL SERVICES
6 MEN - GRADE 23 - STEP # 5 + 257 FRINGE BENEFITS
$16458.00 x 6 + 257 = $123,435.00
TOTAL $176,117.00
A REDUCTION OF APPROXIMATELY $35,000.00 MAY BE ANTICIPATED FOR THE
SECOND YEAR FROM EQUIPMENT - OTHER AND EQUIPMENT - AUTO, ALTHOUGH
A NEW VEHCILE WILL MOST LIKELY BE NEEDED IN FIVE (5) YEARS,
WE
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TOWN OF GULF STREAM
PALM BEACH
COUNTY, FLORIDA
COMMISSIONERS
sP..��r.0
May iTLh0
1980 MAIL ADDRESS
F. Koch, Mayor
246 SEA ROAD
DELRAY BEACH; FLORIDA
JoanS. is
Joan S. LaPorte, Ylca Mayor
•
33444
En. Lindley S. lee amp
Evan M. Clemen"
Joel Hume,
To
n
.w / /"•'�_
TEL.' OELRAY BEACH
276 -6116
A_ —
Town Menapx
From: Chief Holroyd
WILLIAM E. GWYNN
Deputy To. Clark
BARBARA GWYNN
Re
False Alarms
The
Gulf Stream PD answered
41
false alarms during
the
month of April, 1980.
The
breakdown
of these
alarms is as follows:
16 -
Malfunctions.
15 -
Accidentally set
off.
10 -
Power failure.
A further
breakdown of
these false alarms
is as follows:
!TAME
ADDRESS
DATE
TIME
CAUSE
+aPorte
2900
Gulf Stream Road
4 -3 -80
6:35PM
Accidentally`tripped
3aldwin
2999
No. Ocean Blvd.
4 -3 -80
8:19PM
Accidentally tripped
Farard
1320
No. Ocean Blvd.
4 -4 -80
2:5OPM
Accidentally tripped
Forth
3224
No. Ocean Blvd,
4 -4 -80
5:40PM
Malfunction
louder
555
Banyan Road
4 -5 -80
4:22141
Malfunction
Little Club"
100
Little Club Road
4 -5 -80
10:32PM
Malfunction
,nthony
549
Golfview Drive
4 -7 -80
3:18PM
Accidentally tripped
dements
3400
Polo Drive
4 -7 -80
6:12PM
Power failure
;ancock
3211
No. Ocean Blvd.
4 -7 -80
6:57PM
Power failure
'riend
2546
J.ve, Au Soleil
4 -8 -80
10:16API
Accidentally tripped
nthony
549 Golfview Drive
4 -8 -80
10:40AM
Acci_r'entally tripped
3. .ents
3466
Polo Lrive
4 -8 -80
9:40PM
Power failure
oyster
2960
Polo Drive
4 -8 -80
9:40PM
Power Failure
-L-
gAME -- ,
ADDRESS
DATE
TIME
CAUSE
"Big Club"
No. Ocean Blvd.
4 -8 -80
9:40PM
Power failure
LaPorte
2900 Gulf Stream Rd.
4 -8 -80
9:42PM
Power failure
itenau
3435 No. Ocean Blvd.
4 -8 -80
10:15PM Power failure
iancock
3211 No. Ocean Blvd.
4 -8 -80
10:22PM Power failure
Suckner
1430 North Road
4 -9 -80
2:421111
Malfunction
lope
3633 No. Ocean Blvd.
4 -10 -80
7:00AM
Malfunction
'Big Club"
No Ocean Blvd.
4 -10 -80
1:56PI-I
Power failure
lancbck
3211 No. Ocean Blvd.
4 -10 -80
2:01PM
Power failure
glehart
2411 No. Ocean Blvd.
4 -10 -80
11:33PM Malfunction
glehart
2411 Nol.Ocean Blvd.
4 -11 -80
12:40AII Malfunction
glehart
2411 No. Ocean Blvd.
4 -12 -80
12:58AII Malfunction
lements
3400 Polo Drive
4 -12 -80
4:10PM
Malfunction
altermar
920 Emerald Row
4 -13 -BO
2:58AM
Accidentally tripped
ynch
965 Orchid Lane
4 -13 -80
B:50AM
Malfunction
ye
3247 Polo Drive
4 -13 -80
9:471,11
Malfunction
Y 1
965 Urchid lane
4 -13 -80
9:571.1.1
Malfunction
nthony
5 49 Golfview Drive
4 -14 -80
3:24PM
Accidentally tripped
nyton
530 Old School Rd.
4 -15 -80
11: 321-11
Accidentally tripped
ancock
3211 No. Ocean Blvd.
4 -20 -80
.6:26AM
Malfunction
Sig Club"
No. Ocean Blvd.
4 -20 -80
6:272'11
Malfunction
irard
1320 No. Ocean Blvd.
4 -20 -80
4:53PVI
Accidentally tripped
:erret
3450 Gulf :stream Rd.
4 -22 -80
7:57PM
Accidentally tripped
comas
1410 No. Ocean Blvd.
4 -22 -80
11:03PM
Accidentally tripped
len
1411 No. Ocean Blvd.
4 -23 -80
11:31PM
Accidentally tripped
irard
1320 No. Ocean Blvd.
4 -27 -80
12:20PM
Accidentally tripped
.ncock
960 Orchid Lane
4 -27 -80
1:19PM
Malfunction
rster
2960 Polo Drive
4 -27 -80
4:50PM
Accidentally tripped
thony
549 Golfview Drive
4 -28 -80
11:02PH
Malfunction
Ilolroyd
Chief of Police
TOWN OF GULF STREAM
PERSONNEL POLICIES
May, 1980
im
TOWN OF GULF STREAM
PERSONAL POLICIES
As a Gulf Stream Town Employee you should always remember
that your "boss" is the resident who pays your salary through
taxes. Your daily contact with them creates the image they have
of the Town employees and therefore your conduct reflects on each and
every other employee. It is your obligation to be honest, efficient
and courteous in all your dealings as an employee, not only with the
residents, but with all you meet. Just as your actions with a resident
reflect on the other employees, your actions with non - residents reflect
on the entire Town - - - the residents, taxpayers, Commissioners and fellow
employees.
We hope all employees will enjoy working in Gulf Stream in
a spirit of co- operation and that this small booklet of policies will be
of assistance to you in understanding your role on our Town "team ".
GENERAL
It shall be the responsibility of the Town Manager to adopt and
the Town Clerk to maintain a current code of personnel policies covering
the conduct of employees and operation of municipal functions. All de-
1
partment heads are responsible to the Town Manager for the administration of
policy within their respective departments and all employees are directly
responsible to their immediate department heads.
EMPLOYMENT
The Town Manager, Deputy Town Clerk, Chief of Police and any future
department heads that may be established or created serve at the pleasure
of the Town Commission and their employment can be terminated at any time
by said Commission. All department heads and professional service personnel
are selected by the Town Manager with the approval of the Town Commission.
Each department head selects the employees of that department, with the
approval of the Town Manager. Any and all new positions must be authorized
by the Town Commission.
PROBATIONARY PERIOD
New employees shall serve a one year probationary period of
continuous, uninterrupted service. During this period employees shall
be subject to dismissal without specific charge. At the end of this time,
employees will be judged according to ability, attendance and attitude and
if qualified, will be eligible for permanent status.
(1)
EU
HOURS OF WORK
The Town Manager shall establish the working hours and vacation
schedule of all employees of the Town, with the exception of the Police
Department. The Police Chief shall schedule the working hours and
vacation of all patrolmen subject to policy approved by the Town Manager.
The normal work week is forty (40) hours. All employees are subject to
call in case of emergency or when deemed necessary by the Mayor, Town
Manager or Deputy Town Clerk.
OVERTIME
Department heads and hourly employees are considered on a
"Job basis" and not eligible for overtime compensation. Overtime work
is discouraged, but when necessary shall be with the approval of the Town
Manager.
COMPENSATION
Salaries shall be set by the Town Commission and paychecks will
be drawn by the bookkeeper on the fifteenth and last day of each month.
Employees wishing a different pay schedule may so arrange through the
Deputy Town Clerk.
VACATIONS
Vacation leave shall accrue during probation, but shall not be
compensable in either time or money until the employee shall have attained
permanent status.
(Z)
Vacation leave with pay for all employees shall be determined on the
anniversary date of their employment each year. Satisfactory probationary
period time shall count towards vacation time and shall be determined as
follows:
After 6 months
5
working
days
per
year
1 thru 6 years
10
working
days
per
year
7 thru 11 years
15
working
days
per
year
After 12 years
20
working
days
per
year
Part time employees vacation time shall be determined on a pro rata basis.
When legal holidays occur within the vacation period, the
number of such days that are legal holidays shall be added to the
normal number of vacation days allowed.
Vacation leave shall not be earned by an employee during
leave of absence without pay, a suspension without pay, or when
the employee is otherwise in a non -pay status.
Vacation may be accrued up to twenty nine (29) working days, but
no employee may take vacation leave at any one given time at a rate
greater than that entitled to him or her in one year without permission
of the Town Manager.
Pay shall not be received in lieu of vacation unless approved
by the Town Manager, and only then in the case of extra - ordinary cir-
cumstances.
Upon termination of employment with the Town, employees shall
receive lump sum payment for all unused vacation leave. Such pay-
ment shall be made at the employee's regular rate of pay at the time
of separation. however, no such payment shall be made to employees who
serve less than six (6) continuous months immediately prior to
separation. In the event of an employee who has served
-3-
At least six (6) continuous months immediately prior to his death,
payment shall be made in accordance with Florida statutes.
HOLIDAYS
New Year's Day
Washington's Brithday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Christmas Day
Easter
January 1
Third Monday in February
Last Monday in May
July 4
First Monday in September
November 11
Fourth Thursday in November
December 25
Monday after Easter
Holidays falling on Saturday shall be observed on the pre-
ceding Friday and those on Sunday shall be observed the following
Monday.
Holidays with pay shall not be given to an employee on a
leave of absence without pay, a suspension, or in any non -pay status
on the day the holiday falls.
Or, in the opinion of the Town Manager, Deputy Town Clerk any
employee's working schedule, except that of the Police Department, will not
permit such holiday observance, such employee shall be required to work on
that day, but shall be compensated by leave of absence with pay on another
day. If a recognized holiday falls on a Police Department employee's day
off, he shall be compensated by leave of absence with pay on another day
selected at the discretion of the Chief.
SICK LEAVE
Sick leave is a privilege, not a right, and is available to
permanent employees full -time, after three months service at the rate
-4-
't;
of one working day per calendar month (12 days per year). Such leave
may be accumulated to a maximum of 60 days.
No sick leave shall be credited for the first month of service
if employment begins after the fifteeth day of the month.
Sick leave accumulated shall be forfeited upon separation or
retirement from Town service.
Sick leave shall be granted for the following:
(1) Personal illness
(2) Personal medical and dental appointments
(3) Illness of a member of an employee's
immediate household where care of the
employee is required.
Sick leave shall not be earned by an employee during a leave
of absence without pay, a suspension or when the employee is otherwise
in a non -pay status.
Employees are expected to notify their department head or
Deputy .Town Clerk promptly of any illness or request for sick leave.
Proof of illness or disability in excess of three (3) days may be
required. Any employee not complying with these requirements may be
denied sick leave with pay. Use of sick leave based on false claims
shall be cause for dismissal and employees failing to notify the department,.
head or Deputy Town Clerk for three(3) days time shall be considered to
have resigned.
Requests for more than five (5) days sick leave must be accompanied
by a doctor's certificate. Employees requesting over twelve (12) days
sick leave must advise the department head or Deputy Town Clerk of the
need for such additional leave and the probable date of return to duty.
(5)
0
When an employee has used all his accumulated sick leave and
is still unable to return to work, he may draw against his vacation
leave account for the full amount he has accumulated.
LEAVE OF ABSENCE WITH PAY
Leave of absence with pay shall be permitted on the recommendation
of the department head and approval of the Town Manager for the following
reasons:
(1) Jury Duty - leave shall be granted upon presentation of
subpeona and absence shall not be charged against the employee's
vacation or sick leave. The Town shall pay the difference between the
jury duty pay and regular salary.
(2) In the event of the death of a natural, adopted or
foster mother, father, sister, brother, son or daughter; spouse; mother-
in-law; father -in -law, grandparent or grandchild of an employee, three
(3) working days with pay will be authorized. Exceptions must be re-
viewed by the Deputy Town Clerk on an individual basis and may be granted
if circumstances warrant. The Town Manager may grant additional leave
which shall be debited to the employee's sick or vacation leave or may be
taken as leave without pay.
(3) When deemed in the best interest of the Town, the Town
Manager, upon recommendation by the Department Head, may grant time
off with pay to take examinations or attend professional or technical
institutes, conferences or other such meetings when such will contribute
to the effectiveness of the employee's service. Tuition will be paid by
the Town if funds are available within the current budget, however no
other expenses will be paid by the Town.
-6-
•r.
(4) A department head may authorize leave with pay, in
whole or in part, to an employee in order to secure special educa-
tional training directly appropriate to the employee's position,
to visit other governmental agencies, or to systematically improve
knowledge or skills rejuired in the performance of'work. All such
leaves shall require approval of the Town Manager.
(5) Any employee who, by reason of membership in one of the
United States military service components, is ordered by an appro-
priate authority to attend a training period or encampment shall,
upon presentation of a copy of official orders, be granted leave
of absence without pay. Such leave shall not exceed seventeen (17)
calendar days in any twelve (12) month period.
INSURANCE•. BENEFITS
All permanent and full -time employees are protected by hos-
pitalization and surgical insurance. All premiums are paid by the
Town and insurance coverage includes life insurance. Employees may
elect to cover dependents at their own expense. The Town also provides
a pension plan, 5% contribution by Town and 5% contribution by each
employee after a one (1) year service period.
LEAVE OF ABSENCE WITHOUT PAY
The Town Manager may authorize, upon written request a six
(6) month leave of absence without pay for the following substantiated
reasons: Military leave due to induction or enlistment, pregnancy,
incapacitating illness or injury and study or training which will
benefit the Town.
E7)
t,
a
SEVERENCE PAY
Permanent employees who resign or terminate are eligible to
receive the benefits of unused accrued vacation.
Employees terminated for any reason do not receive credit or
reimbursement for accumulated sick leave, accrued vacation time or
any other accrued benefits.
rf
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