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HomeMy Public PortalAbout10/21/03 CCM249 MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 21, 2003 The City Council of Medina, Minnesota met in regular session on October 21, 2003 at 7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided. I. ROLL CALL Members Present: Workman, Lane, Zietlow, Smith, and Brinkman Members Absent: None Also Present: City Attorney Ron Batty, Public Works Director Jim Dil[man, City Engineer Tom Kellogg, Planning and Zoning Administrator Loren Kohnen, City Administrator Chad Adams, and Recording Secretary Jennifer Hennes. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA It was requested to pull item A from the consent agenda. It was noted to change name of Mapleview to Maple Walk on Consent Agenda item C. Moved by Workman, seconded by Smith, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL A. Approval of the September 10, 2003 Special Council Meeting Minutes It was noted on page 1, the 3rd paragraph from the bottom, it should state: "Lane inquired if it was possible to pass accrued cost to a developer." Moved by Smith, seconded by Lane, to approve the September 10, 2003 Special Council Meeting Minutes as amended. Motion passed unanimously. B. Approval of the October 7, 2003 Regular Council Meeting Minutes It was noted on page 4, the 1st paragraph under VII A, it should state: "Dick Picard presented copies of the draft Lake Independence Diagnostic Feasibility Report that was presented to the Pioneer Sarah Creek Watershed on September 25, 2003." Moved by Smith, seconded by Lane, to approve the October 7, 2003 regular City Council meeting minutes as amended. Motion passed unanimously. V. PRESENTATIONS A. Gramercy Club at Elm Creek project Lou Stucco, stated the decision to reduce the number of units in the Gramercy Club at Elm Creek project to a total of 87 was based on the market being slower in responding to their marketing early on than anticipated and to retain the sales they initially needed to start this fall. He also stated they were concerned about rising interest rates if they waited until next spring to start construction. He noted the way to solve this problem, Medina City Council Meeting Minutes October 21, 2003 250 from their perspective, was to lower the unit count to get their pre -sale requirement faster, which they have now reached and anticipate close and construction to start in 30 to 45 days. Stucco stated they did redesign the center section of the project by eliminating the 2nd and 3`d floors and presented the new elevations to the Council. He noted the architects have tried to keep the same look as was previously approved and they will use the same exterior materials. He noted they have 12 units of affordable housing at this time. B. Willow Drive Business Park — Concept Plan Review It was noted this item may be tabled until November 4, 2003. VI. CONSENT AGENDA A. Reaffirming Resolution 02-45 for Final Plat Approval — Gramercy Club of Medina B. Reaffirming Resolution 03-16 for Final Plat Approval — Wild Acres of Medina C. Resolution Granting Final Approval to the Plat of Maple Walk development D. Approving Wetland Banking Application — 4800 Covet/ Drive Moved by Smith, seconded by Brinkman, to approve the consent agenda. Motion passed unanimously. VII. COMMENTS A. Comments from Citizens on items no on the Agenda There were none B. Park Commission Adams stated he attended the meeting last week and presented an update of the Highway 101 trail expenses and park dedication fees from area development. Lane inquired about a change order the Council agreed to regarding the Highway 101 trail construction. Dillman stated there is an outlot along a couple phases of the development. He noted the City may use some of the that park dedication land for future improvements. Smith stated she wasn't clear on what the cost was going to be. Adams stated the Park Commission now understands the changes made. Discussion was held as to the area of the current trail. Adams stated he would forward a map and memo onto the Council. Lane stated he and Smith attended a meeting where Doug Bryant, Three Rivers Park District, stated the current parks and trails only have a life span of 25 years and will probably require maintenance and renewal expense. Medina City Council Meeting Minutes October 21, 2003 251 Workman recommended taking some future park dedication fees and putting it aside for future maintenance. Adams inquired about using park dedication fees for maintenance expenses. Batty stated park dedication fees could be used for replacing park equipment or trails. C. Planning Commission Kohnen stated the Willow Drive Business Park Concept plan review was discussed at the last Planning Commission meeting. Kohnen also presented an overview of the Wright Hennepin Electric substation proposal to be before Council on November 4th. VIII. BUSINESS A. Public Safe 1. Long Lake Fire Department — Replacement of Fire Truck/Engine Adams presented a brief overview of the fire engine/truck. He noted the truck will actually come out of the 2004 budget but a decision to move forward now will secure the cost of the truck. He stated the truck is included to be purchased in 2004 as part of the Fire Department's long-term capital improvement plan. He stated in the Fire Department CIP, the estimate for such a purchase was expected to be $550,000. D. J. Goman, representative of the Long Lake Fire Department (LLFD), presented information on purchasing a replacement of an engine pumper. He noted the manufacturer is offering considerable discounts if purchased before November 1, 2003. He noted it would replace a 1973 truck and the cost has been cut considerably because after continued investigating it was decided the purchase of a ladder truck was not necessary at this time. He presented a drawing of the truck to the Council. Motion by Lane, seconded by Smith to approve the purchase of a replacement Fire Truck/Engine for Long Lake. Motion passed unanimously. 2. Long Lake Fire Department — Fire Administrative Officer Position Adams presented a job description for this temporary position. He stated the LLFD Advisory committee has been discussing the option of hiring such a position for several months, due to the need to provide more administration of the departmental responsibilities. He noted this position would be a one-year temporary position and the Advisory Committee would evaluate the position a year from now. He stated this could be a good test pilot for Medina. He stated the Advisory Committee is seeking Council feedback and approval of the position. Lane introduced and stated Tony Roe would be filling this position. Adams stated between the operating budget and the addition of this position for Long Lake, Medina's cost has risen about $4,100.00. Discussions were held on the necessity of this position. Medina City Council Meeting Minutes October 21, 2003 252 Moved by Brinkman, seconded by Workman to approve the Fire Administrative Officer Position. Motion passed unanimously. B. Planning and Zoning 1. Mother's Motors/Loretto Towing — CUP permit Kohnen stated the Council requested on September 16th this item be continued to the October 21 st meeting and to review compliance at that time. He stated they have done a good job of cleaning up the area. He stated they received a letter from Mother's Motors/Loretto Towing's attorney asking for a two -week extension. It was noted their vendor does pick up stored cars until there are 30 to be picked up. It was noted the Council does not agree with having 30 cars sitting in their lot. Kohnen noted if a car is impounded it has to be kept there for 60 days. Batty stated the only thing discussed during the revocation hearing was the number of cars inside. He stated Mother's Motors solution was to compact the cars and stack them two high and store them inside the fence, which would allow him to keep no more than 8 cars outside. Smith stated she would like to see a copy of the CUP and she does not approve of the crushing of the cars on that lot, she feels this could cause an impact on the environment. It was noted the CUP does not cover the crushing of cars but the owner can come and apply for a new CUP allowing him to crush the cars. Batty directed Kohnen to talk to Mother's Motors to put this on hold. Lane would like to have a public hearing on the current CUP. Batty stated the crushing of cars has been going on all along by the company contracted to come and dispose of the vehicles. Smith would like to know the MPCA requirements for storing and crushing cars. It was noted currently the only thing Mother's Motors has been cited for was the number of cars outside. 2. Adoption of State Building Code Kohnen presented two different sample ordinances adopting the state building code for the Council to review, he noted this has to be done every three years. Motion by Workman, seconded by Lane to adopt the self-perpetuating Ordinance No. 359 adopting the Minnesota State Building Code. Motion passed unanimously. 3. Concept Plan Review — City Policy Adams stated Batty has been working on an ordinance amendment that will be presented to the Council on November 4th. He noted there have been several requests for concept plan reviews for the November 12th Planning Commission meeting he would like to discuss that at this meeting. Medina City Council Meeting Minutes October 21, 2003 253 Adams stated he is also seeking feedback on the Willow Drive Business Park concept plan presentation. Adams presented an overview of the process of the Concept Plan Review. Batty suggested limiting the concept plan review to a select number of applicants meeting the certain criteria. Workman recommended having Uptown Hamel requests come back before the Council. Adams suggested adopting a standard fee and anything above that would be billed out. It was suggested having a $500.00 fee except for Uptown Hamel that would be $250.00. Batty stated Kohnen currently brings information forward to the Council for direction. C. Public Works 1. Independence Beach Area Improvements — erosion control and water quality Dillman stated there are two small projects they would like to do at the Independence Beach Area. He noted both projects would eliminate erosion and improve water quality. He stated recently the Council has been dealing with the water quality of Lake Independence and while these two projects will help with water quality, these are not a result of the recent discussion regarding the Lake Independence Feasibility report, but rather a continuation of erosion control and water quality projects that were started several years ago. Dillman stated one of the projects is a Lakeshore Avenue storm water treatment project that will consist of a small berm, an overflow structure and plants that will capture the majority of the water. He noted the intent is to remove and capture sediment such as sand, etc. from the roads. He stated the City owns the property where the project will take place and cost estimates other than labor and equipment are $2,000 for plantings, including grasses, a few bushes and Tamarack trees. He noted this project can be started in 2003 with final completion in 2004 and this project will also compliment the Dick Larson project on the opposite side of the road. Dillman stated the other project consists of 140' of pipe and one catch basin in the area where there has been previous erosion problems that the City has tried to repair. He stated currently there is a swale that carries the water from the street to the lake and the swale has never fully established any plant growth, so erosion continues. He stated the catch basin will be of the Cities design and should capture the majority of the sediment from the road. He stated this project is entirely on a City easement and cost is estimated at $1,500. He noted with the completion of these two projects, the run off from the majority of Lakeshore Avenue would go through some type of treatment or sediment removal before it enters the lake. Moved by Workman, seconded by Lane to direct Dillman to move forward with the Independence Beach area Improvements. Motion passed unanimously. D. Administration Medina City Council Meeting Minutes October 21, 2003 254 1. Roof Repair Adams presented quotes for the repair of the roof. Kohnen inquired about rerouting the stacks. Motion by Workman, seconded by Lane to authorize Staff a maximum dollar amount $25, 000.00 for 40 year shingles, gutters and roof repair and to direct Staff to pick the color of shingles to most closely resemble the garage roof. Motion passed unanimously. 2. Employee Wages and Benefits Adams presented an overview of employee wages and benefits. He stated these items need to be confirmed over the next month for the 2004 budget. He suggested setting a work session. He noted the critical issue is the health insurance and rise in premiums. Motion by Smith, seconded by Brinkman to direct Staff to set up a work session for Tuesday, October28, 2003 from 7:00 p.m. to 9:00 p.m. to discuss employee wages and benefits. Motion passed unanimously. 3. Interim Permit Policy Adams stated the discussion on this item pertains primarily with the DMJ current land use violations of their property in relationship to requirements in their PUD ordinance. He stated there is not much flexibility by current ordinance to accommodate such changes in use of the property. He noted the property was rezoned to Business Park a few years back. He stated Staff has briefly discussed the creation of an interim permit that could provide some flexibility to the nonconforming use by DMJ. He stated he would like to discuss requiring the business/land owner to meet their existing PUD ordinance regulations or allow for an interim permit that may provide some flexibility in the land use. He stated if an interim permit is considered Staff suggests that the business needs to improve existing conditions to some degree. He also noted an interim permit would need to be proposed as a zoning amendment to the Business Park ordinance. He noted they are meeting with DMJ Thursday morning. Lane stated the current PUD ordinance was in effect in 1992 and they a have greatly expanded the geographic scope and nature of the business conducted there. He stated the expansion is a major change and the City has recently been informed it has either changed ownership or will be changing ownership. It was noted the City changed the zoning three years ago. Batty presented information regarding the non -conforming uses and stated one alternative is to consider an interim use permit, which allows cities to create interim uses meant to be temporary uses to allow more flexibility in the use of the property. Lane presented the scenario of how this issue came about. Workman recommended DMJ coming back to the City with a scope of their project and their timeline. Medina City Council Meeting Minutes October 21, 2003 255 Lane stated because the rezoning occurred two and a half years ago there are other properties within the business park zoning that are now non -conforming and each should be dealt with separately. There was consensus among the Council to explore the interim approach and it was noted the City Council Members are to put together their list of objectives. VIII. APPROVAL TO PAY BILLS Moved by Workman, seconded by Smith, to approve the bills, order check numbers 25742-25797 for $88,472.85, and payroll check numbers 18349-18365 for $21,519.19. Motion passed unanimously. IX. ADJOURN Moved by Workman, seconded by Smith to adjourn the meeting at 10:00 p.m. Motion passed unanimously. Phillip K.JZietlow, Mayor Attest: Am Chad M. Adams, City Administrator Medina City Council Meeting Minutes October 21, 2003 256 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council Meeting Minutes October 21, 2003 257 ORDER CHECKS - OCTOBER 21, 2003 25742 AGGREGATE DIVISION $332.39 25743 ALL STEEL PRODUCTS $243.09 25744 AMERIPRIDE LINEN & APPAREL $55.17 25745 ANDERSEN, EARL F $508.05 25746 B1rr'S INC. $482.08 25747 BONESTROO, ROSENE, $13,405.09 25748 BUFFALO BITUMINOUS $1,671.56 25749 CALENDARS $50.30 25750 CASE CREDIT CORPORATION $1,170.97 25751 CIPHER LABORATORIES $705.33 25752 CRYSTEEL TRUCK EQUIPMENT $1,043.70 25753 CULLIGAN $50.69 25754 DEPARTMENT OF PUBLIC $270.00 25755 Dorf FER, INC. $204.05 25756 E-Z-RECYCLING $3,030.20 25757 ELAN FINANCIAL SERVICE $154.60 25758 ELITE CLEANERS & $16.83 25759 EXXONMOBIL $196.27 25760 FORTIN HARDWARE $43.50 25761 FRONTIER $57.82 25762 GALL'S, INC. $128.84 25763 GENUINE PARTS CO. - MPLS $179.39 25764 GLENWOOD INGLEWOOD $87.00 25765 GOPHER STATE ONE CALL $159.65 25766 HAMEL BUILDING CENTER $63.01 25767 HAWKINS INC $2,659.62 25768 HENNEPIN COOPERATIVE $179.88 25769 HENNEPIN COUNTY $368.13 25770 HENNEPIN COUNTY SHERIFF $502.42 25771 JIMBO'S WINDOWS $319.50 25772 LAWN DETAILERS $1,659.27 25773 LONG LAKE POWER $354.62 25774 LONG LAKE, CITY OF $16,548.25 25775 MATRIX LASER CARE $46.86 25776 MEDICA $345.80 25777 METRO WEST INSPECTION $11,842.75 25778 METRO.COUNCIL ENVIRO. $13,216.67 25779 MIKE'S FIX -IT $346.56 25780 MN DEPT. OF ADM $65.00 25781 NATIONAL FIRE PROTECTION $625.50 25782 NATIONAL SAFETY $505.00 25783 OMANN SHINGLE RECYCLING $3,993.75 25784 POWERS ELECTRIC PROD. CO. $107.60 25785 QWEST $110.76 25786 REYNOLDS WELDING $96.80 25787 SBC PAGING $56.30 25788 SOUND SYSTEMS INC $953.18 25789 STREICHER'S $647.67 25790 SUPERIOR FORD $290.10 25791 SUPERIOR WIRELESS $48.34 25792 TALLEN & BAERTSCHI $1,747.75 258 ORDER CHECKS - OCTOBER 21, 2003 (CONT'D) 25793 TIME SAVER OFF SIZE SEC. $237.25 25794 TWIN CITY WATER CLINIC $60.00 25795 WESTSIDE WHOLESALE TIRE $334.49 25796 XCEL ENERGY $5,666.18 25797 XEROX CORPORATION $227.27 $88,472.85 PAYROLL CHECKS - OCTOBER 20, 2003 18349 SCHERER, STEVEN T $1,221.75 18350 MCGILL, CHRISTOPHER R. $1,485.81 18351 DILLMAN, JAMES D $1,743.69 18352 DRESSEL, ROBERT P. $1,047.66 18353 BELLAND, EDGAR J $2,162.14 18354 VIEAU, CECILIA M. $1,028.81 18355 SULANDER, LAURA L. $1,118.51 18356 LARSON, SANDRA L $908.81 18357 BOECKER, KEVIN D $1,642.67 18358 PRISM, JON D. $1,567.83 18359 CHAFFINS, GARY S $792.78 18360 ADAMS, CHAD M. $1,729.15 18361 HALL, DAVID M. $1,035.46 18362 VELCH, PATRICIA A. $292.05 18363 NELSON, JASON $1,550.81 18364 THUL, JEFFREY P. $1,142.38 18365 DINGMANN, IVAN W $1,048.88 $21,519.19 o 6 0