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05-122
Date at Adoption March 31, 2005
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
FOR ENGINEERING SERVICES WITH T&M ASSOCIATES - IDLL
DISTRICTIWEST CARTERET SANITARY SEWER REHABILITATION
PROJECTS CONTRACT ADMINISTRATION AND INSPECTION
WHEREAS, the Borough of Carteret is in need of contract administration and
construction observation engineering service with regard to the Hill District! West
Carteret Sanitary Sewer Rehabilitation Projects; and
WHEREA~, the Borough's Consulting Engineers, T&M Associates, possess the
requisite skill and expertise for said services; and
WHEREAS, T &M Associates has submitted a proposal to provide said engineering
services·at a total cost not to exceed $92,000.00; and
WHEREAS, the Mayor and Council have reviewed said proposal;
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
ofCarteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal ITom T &M Associates for engineering services
related to Hill District! West Carteret Sanitary Sewer
Rehabilitation Projects at a total cost not to exceed $92,000.00 at
the rate set forth in T&M's existing contract with the Borough
is hereby approved.
2. That annexed hereto is a copy of said proposal.
3. That this action is approved as an award of a professional services
contract.
4. That a copy of this resolution be forwarded to the Borough's
Purchasing Department and T &M Associates.
Adopted this 31 st day of March, 2005 and
certified as a true copy of the original on
April I, 2005.
KATHLEEN M. BARNEY, RMC/CMC
Municipal Clerk
RECORD OF COUNCiL VOTE
COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B.
BELLINO X NAPLF.S X
DIAZ X RIOS X
.
KRUM X STTARZ X
.
X ~ Indicate Yote AS - Absent NY - Not Voting XOR - Indicates Vote to Overrule Veto tl
Adopted at a meeting of the wlunjejp;:¡] Council ~"March 31, 2005
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CLERK
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MIDDLESEX COUNTY
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OFFICE Of
KATHLEEN i\1. BARNEY. RMC/C:'1C
MUNICJP.'-L CLERK
Da te: March 39, 2005
TO: Patrick DeBlasio,
Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
For: PRO~ESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES
T&M ASSOCIATES HILL DISTRICT/WEST CARTERET SANITARY SEWER
RRHAB. PROJECTS CpNTRACT ADMINISTRATION & INSPF.C.TIONS
Name of Account:RES. 105-122
AMOUNT TO BE ENCUMBERED:
AMOUNT NOT TO EXCEED $92,000.00
J
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Y~THLEEN M. BARNEY,
Municipal Clerk
----------------------------------------------------------------
CERTIFICATION OF. AVAILABILITY OF FUNDS
!, Treasurer of the Borough of Carteret, do hereby certify that
there are sufficient funùs available in the current budget to
enable the Municipal Council to authorize the entering into a
Contract between the Borough of Carteret and:
-1 i "" tWiN!
The funds available ·for this contract are in the Budget, in the
account of:
C_ol(_ /'/)I..(-:;¡.o J
"
in the amount of: q .l. ",-,>,0 -
By this certification, I have hereby encumbered the above ~amed
account for the amount of the contract ending Council action.
Potr k DeBlasio,
Treasurer
DATE:
'J /10/'7"
ELEVEN TINDALL ROAD. MIDDLETOWN NJ 07748-2792
(732) 671-6400 k fax (732) 671 7:j65 ~vV\,VV\/ lé\ildmasSOciates com
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ASSOCIATES
TMOH-G0504
March 10, 2005
Mayor Daniel J. Reiman
Borough of Carteret
61 Cooke Avenue
Carteret, NJ 07008
APPROVED
Re: Hill DistrictlWest Carteret
Sanitary Sewer Rehabilitation Projects
Contract Administration and Inspection
Dear Mayor Reiman:
Weare pleased to provide this scope of work for contract administration and construction
observation engineering services for the following three sewer rehabilitation projects:
Project 05-01 A
Project 05-01 B
Project 05-01 C
Pipe and Manhole Repair/Replacement
Pipe and Manhole Rehabilitation
Pipe Lining
Administration of the contracts will include such tasks as preparation of contracts, job meetings,
shop drawing review, processing requests for payment, preparation of change orders, providing
periodic updates to EPA, and T&M Associatcs project correspondence. On-site observation
(part time) of the construction of each project will be provided to determine if rehabilitation
measures are constructed in general conformance with the construction plans and specifications.
Project design has been completed, the projects were advertised for bids on Friday, February I L
2005 and bids were received on Monday, February 28, 2005. Bids are under review. and we
anticipate construction commencing in April. The bid documents provide for construction
periods of 120-150 days.
The engineering services we propose to provide for each project are as follows:
1. Supply required information to EP A to obtain authorization to award.
2. Divide the sewer rehabilitation project into four contract segments tor bidding.
3. Modify plans and specifications for rebidding proposal "A', including answering contractor
questions during bidding and receipt of bids.
4. Prepare recommendations of award.
5. Upon award of the contracts, prepare contracts and transmit to the contractor for execution.
6. Review the contracts, bonds and insurance and forward five contract packages for each
project to the Borough Attorney for review and approval.
7. Arrange, prepare for, and attend a pre construction meeting. The contractor, police
department, utilities, EP A representatives and Borough personnel will be invited to attend.
T&M will prepare minutes of the meeting discussions.
IC~~GINEERS' ,'LANNERS' L.MmSCAPE .ARCHITECíS * HJVlfìOriMHITAL SCIENTISrS' SURVEYORS
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1!M
ASSOCIATES
Le: Mayor Daniel J. Reiman
Borough of Car/eret
TMOH-GII';1I4
March /0. 2005
Page 2
He: Hill DÚ,trict/West Carteret
Sanitary Sewer Rehabilitation Project...
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8. Review required shop drawing submittals for the proposed sewer rehabilitation projects
including, piping, lining materials, grout, root control material, manhole frames and covers,
manhole waterproofing materials to check for general conformance to the contract
documents.
9. General contract administration services for each project including:
Job meetings (estimate one per month).
Provide periodic updates to USEP A
Project related correspondence.
Review of payment requests.
Preparation of change orders.
Interfacing with the residents.
Preparation of payment certificates.
10. Part-time on-site inspection of each of the sanitary sewer rehabilitation projects to determine
if construction is in general conformance with plans and specifications.
I] . Review tapes and logs of completed work to assess acceptability.
12. Conduct final inspections, prepare punch lists, and perform follow up inspections to ascertain
satisfactory completion of the punch list work.
Our engineering fee for the above contract administration and inspection services is estimated to
be approximately $92,000 and will be billed in accordance with our standard municipal billing
rates in effect during the period of the contract The fee is based on the contractors completing
project work within their contract periods and close-out activities covering an additional 30-day
period.
We look forward to working with the Borough of Carteret on this sanitary sewer rehabilitation
project. If you have any questions, please call.
Very truly yours,
T &M ASSOCIATES
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DONALD J. NORBUT, P.E., C.M.E.
BOROUGH OF CARTERET ENGINEER
II:\TMŒI\G0504\Corrcspondencc\Carteret-Reiman_JJM_San Sewer Rehab Inspection & Contract Admin Proposal.doc
Affidavit of Publication
Publisher's Fee $12.76
Affidavit Charge $20.00
State of New Jersey} 55.
MIDDLESEX COUNTY
Personally appeared
MARIAN BUTLER
of the Home News Tribune, a newspaper printed In Freehold, NJ and published In NEPTUNE, In said
County and State, and of general circulation In said county, who being duly sworn, deposeth and salth
that the advertisement of which the annexed Is a true copy, has been published In the said newspaper
1 (ONE) times, once In each Issue, as follows
5 5 '\Tn¡C1/\ W. TOWNSEND
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AD,,2005
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Sworn and subscribed before me this
5th day of April, AD., 2005
BOROUGH OF CARTEREr
NOTICE OF
CONTRACT AWARDED
The Borough of Carteret
has awarded a contract
without competitive bid-
ding as a professional
service pursuant to
N.J.SA 40A:11-5(1) (a)
This conctract and the
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inspection in the office
A~~~~e~ur~cf&~C~s~O_
elATES
Services PROFESSIONAL
SERVICES - ENGINEER-
ING SERVICES
Resolution #05-122
Cost amount not to ex-
ceed $92,000.00
KATHLEEN M. BARNEY.
Certified Municipal
Clerk
($12.76) 19734
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BOROUGH OF CARTERET
20 COOKE AVENUE
CARTERET, NEW JERSEY 07008
THIS AGREEMENT: made this 31 st of March 2005
By and between: T &M Associates
11 Tindall Road
Middletown, NJ 07748
And the Boroue:h of Carteret, a municipal corporation, having its ' b I
Principal office at the Borough Hall 61 Cooke Avenue, Carteret, New Jersey,
As p~~1:ltion Nwnber 05-122.
THE CONTRACTOR does hereby agree to perform the following:
HILL DISTRICT WEST CARTERET SANITARY SEWER REHABILITION,
ADMINISTRATION AND INSPECTIONS.
NOT TO EXCEED $92,000,00.
according to the terms set forth in RESOLUTION.
THE BOROUGH does hereby agree to pay the Contractor the sum set
forth in Resolution.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or
caused these presents to be signed by their proper corporate officers and their corporate
seals to be hereto affixed, the day and year written above.
WITNESSETH BY:
F)l&~
Forthe{E¡;;~F t.. n:.
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BOROUGH OF CARTERET
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athleen M. Bamey ./ _
j'/[unicipal Clerk
BY;
TITLE:
'el J, Reiman
Mayor