HomeMy Public PortalAbout02/08/2013MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 8, 2013 AT
9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD,
GULF STREAM, FLORIDA.
I. Call to Order. Mayor Orthwein called the
meeting to order at 9:00
A.M.
II. Pledge of Allegiance. The Pledge of Allegiance
was led by Mayor
Orthwein.
III. Roll Call.
Present and
Joan K. Orthwein
Mayor
Participating
Tom Stanley
Vice -Mayor
Muriel Anderson
Commissioner
W. Garrett Dering
Commissioner
Robert W. Ganger
Commissioner
Also Present and
William Thrasher
Town Manager
Participating
Rita Taylor
Town Clerk
John Randolph
Town Attorney
Garrett Ward
Police Chief
Bill Boardman
G.S. Civic Assoc.
John Kirwan
G.S. Civic Assoc.
Richard Jones of
Architect /1275 N.
Jones Architects
Ocean LLC
Dave Bodker of
Landscape Architect/
Dave Bodker Landscape
1275 N. Ocean LLC
& Architecture
George Brewer of Brewer
Agent /Jones
Architecture, Inc.
Danny Brannon of
Town Undergrounding
Brannon & Gillespie
Consultant
IV. Minutes of the Regular Meeting of January 11, 2013.
Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the
Minutes of the January 11, 2013 Commission Meeting. There was no
discussion. All voted AYE.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
Mayor Orthwein moved Item VIII.B.1, New Street Signs, to be heard prior
to the Public Hearing and said Bill Boardman of the Gulf Stream Civic
Association will make a brief presentation on the matter of street
signs.
VI. Announcements.
A. Regular Meetings and
1.
2.
3.
4.
5.
6.
March 15, 2013 @
March 15, 2013 @
April 12, 2013 @
May 10, 2013 @ 9
June 14, 2013 @
July 12, 2013 @
Public Hearings
11:00 A.M.
Noon - Election Certification
9:00 A.M.
00 A.M.
:00 A.M.
:00 A.M.
Regular Meeting and Public Hearing
Town Commission - February 6, 2013
Page 2
Commissioner Dering said he may not be available for the June 14th
Meeting. There were no other conflicts with the meeting schedule.
VIII. B. Town Manager
1. Street Signs
Bill Boardman of the Gulf Stream Civic Association said the increased
number of stop signs in Town has raised awareness of the Town's
streetscape, and he said residents are concerned about the number of
C) signs, what they look like and whether they are in keeping with the
neighborhood. He said the Civic Association visited comparable
communities such as Jupiter Island, Ocean Ridge, and The Country Club of
Florida in the Village of Golf, and he said it was unanimous that they
are not happy with the look of the signage in Gulf Stream. Mr. Boardman
said the Civic Association Board discussed the issue and invited many of
their members to meet with Mr. Thrasher and Mayor Orthwein and ask that
the Commission consider upgrading the signage to something along the
lines of what exists in comparable communities. He said the Civic
Association also looked at funding and felt that since it pertains to
the Town's infrastructure, the Town should pay for the improvements and
raise their millage rate. Mr. Boardman thanked the Commission for their
time in considering their request.
Mr. Thrasher said there appears to be a strong sentiment in the
community to increase the millage rate if necessary to help fund this
type of project. He said it would require an increase in appropriations
outside of the normal budget and budget process, but it would help get
something like this off the ground. Mr. Thrasher said he made a
commitment to the Civic Association to look into this matter as soon as
possible, he contacted a vendor and asked him to expeditiously provide
accurate information, and he said a preliminary quote is included in the
Commission Packet, along with examples of signs and posts. Staff is
looking at posts, installation and detail of the backside of signs as it
relates to street names. The posts are cast aluminum with a 5 -year
warranty, the blades will have the Town logo and are extremely
reflective, and the backside of the signs will be detailed. Mr.
Thrasher recommended black posts with black and white blades.
Mr. Thrasher said the Town conducted an inventory, it was provided to
the vendor and included in the Commission packets, and includes the
locations, types and number of signs. He said he tried to use the
vendor used by the Village of Golf, but they could not provide their
services, but that vendor recommended Barron Signs for their high
quality of products. The estimated cost of the project is $61,230, Mr.
Thrasher said that could possibly be trimmed down to $75,000 and he
recommended proceeding with the project as soon as possible from
unappropriated funds in amount not to exceed $75,000.
Commissioner Anderson asked about maintenance. Mr. Thrasher said the
posts will require paint every five years and the Town will take care of
as much maintenance as possible. Commissioner Ganger asked about sign
colors. Chief Ward said sign manufacturers follow Federal and local
traffic sign regulations. Commissioner Ganger asked about Golf Cart
Crossing signs. Chief Ward said they exist at the Golf Club and there
Regular Meeting and Public Hearing
Town Commission - February 8, 2013 Page 3
are mandatory golf cart signs at the entrances of Gulf Stream. Vice -
Mayor Stanley asked about double- siding the Coquina signs with ground
lighting. Mayor Orthwein said they will be lit when the undergrounding
is done. Commissioner Dering commented that the street signs would look
better if they were shorter and he asked if there is a height
restriction. Mr. Thrasher agreed and said the Town will look into it.
Commissioner Dering expressed hesitation of paying for the project out
of reserves and suggested a short -term loan rather than depleting
O
reserves. Mayor Orthwein agreed and was in favor of raising the millage
rate and she commented that there will be increased revenue from the
condominiums that were annexed into the Town. Commissioner Ganger
agreed and suggested that staff look into other options for funding.
Further, he asked if the Town would continue to bid or if they were
giving an exclusive offer to Barron's. Mr. Thrasher said Mr. Randolph
has concerns with an exclusive offer to Barron's and he said he would
take Mr. Randolph's lead on that. Mayor Orthwein said we only need to
decide if this is a project the Town wants to undertake.
Commissioner Dering moved and Commissioner Anderson seconded to consider
the signage project, staff will obtain additional bids and come back to
the Commission in March with a recommendation for funding of this
project. There was no discussion. All voted AYE.
Commissioner Dering commented that he would like to consider less
signage. There was some discussion concerning certain signs that may
not be necessary and Commissioner Dering asked Mr. Thrasher and Chief
Ward to look into that.
B. Municipal Election -March 12, 2013 -7 A.M. to 7:00 P.M.
There were no comments regarding the Municipal Election.
VII. PUBLIC HEARING.
A. Applications for Development Approval
Clerk Taylor asked for declarations of Ex -parte communication. There
were none. Clerk Taylor administered the Oath to Richard Jones, Dave
Bodker, Joe Pike and George Brewer.
1. An application submitted by Seaside Builders LLC, as Agent
for 1275 N. Ocean LLC, the owners of property located at
1275 N. Ocean Blvd, Gulf Stream, Florida, which is legally
described as Lot 7 and 50' of Lot 6, Revised Plat of Blks.
D &E of Palm Beach Shores Estates.
a. DEMOLITION PERMIT to remove existing structures.
b. LAND CLEARING PERMIT to clear building site and
re- arrange /remove existing landscape material.
C. NORTH OCEAN BOULEVARD OVERLAY PERMIT to supplement
existing landscaping and install rail fence and
entrance gate.
d. SPECIAL EXCEPTION #1 to allow 300 square feet of
covered, unenclosed area that exceeds the maximum
floor area permitted.
e. SPECIAL EXCEPTION #2 to permit construction of a
dune crossover.
Regular Meeting and Public Hearing
Town Commission - February 8, 2013 Page 4
f. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit
construction of 11,566 square foot Bermuda style,
single family, partial 2- story dwelling with
guest quarters, attached 3 car garage, outdoor
pavilion and swimming pool and a dune crossover.
Richard Jones introduced himself and said this property is directly to
the east of Harbor View Estates and has the same owner. He summarized
Othe project saying the 11,566 SF, 2 -story traditional Bermuda style home
will have a 3 -car garage with guest quarters above, an outdoor pavilion,
a swimming pool and a dune crossover. They will preserve the driveway
access and a lot of the vegetation along AlA. The home will have white
on white color palet, appealing massing and details that will make it
worthy of a Gulf Stream oceanfront estate. Mr. Jones described some of
the materials, such as wood carriage house garage doors, wood front door,
cypress overhangs with tongue and groove and large verandas surrounding
the house. He said the two parapets that face west will be the most
defining element of this home and the balance of the design will be
appropriately shielded by landscaping. There will be a new entry feature
designed by the landscape architect with gates, entry piers and lighting.
Further, a wall will be built to the south of the residence that will be
the north edge of private beach access which will match the existing wall
on the south edge of that access.
Commissioner Anderson asked Mr. Jones if the discussion concerning
construction traffic and parking has taken place with Chief Ward. Mr.
Jones said there will be no construction parking along AlA. He said the
Developer will have this discussion with the Town, and he said the
Developer is planning to provide parking on one of the empty lots or on
the hammerhead in the subdivision. Chief Ward confirmed that the
Developer has signed the Construction Traffic Management Plan and there
were parking restrictions noted on the Plan.
Commissioner Ganger referred to a comment made by ARPB Member Amanda
Jones at their last meeting about the parapets being too sharp. Mr.
Jones said it was not a condition of approval to soften them, but he said
when the Developer comes back with the plans showing the 16" reduction in
chimney heights, they will explore the softening of the parapets. He
said the portion of the house with the parapets is set back about 125'
from the edge of road and they will most likely not be visible from the
street. Vice -Mayor Stanley asked for a summary of the AlA streetscape,
specifically the gates. Mr. Bodker said the gates sit back about 30'
from the edge of road.
For clarification purposes, Mr. Thrasher stated that the Town does not
know who officially has the deeded access to the beach. Mr. Randolph
said there appears to be some concern over parking by people wanting to
use the beach, but he said illegal parking can be easily controlled.
Commissioner Anderson moved and Commissioner Dering seconded to approve a
demolition permit to remove existing structure. There was no discussion.
All voted AYE. Vice -Mayor Stanley moved and Commissioner Anderson
seconded to approve a North Ocean Boulevard Overlay Permit to supplement
Regular Meeting and Public Hearing
Town Commission - February 8, 2013 Page 5
existing landscaping and install a rail fence and entrance gate. There
was no discussion. All voted AYE. Commissioner Anderson moved and
Commissioner Dering seconded to approve a Special Exception to allow 300
square feet of covered, unenclosed area that exceeds the maximum floor
area permitted. There was no discussion. All voted AYE. Vice -Mayor
Stanley moved and Commissioner Ganger seconded to approve a Special
Exception to permit construction of a dune crossover. There was no
discussion. All voted AYE. Vice -Mayor Stanley moved and Commissioner
C Anderson seconded to approve a Level III Architectural /Site Plan based on
a finding that the proposed construction of 11,566 SF Bermuda Style,
single family, partial 2 -story dwelling with guest quarters, attached 3-
car garage, outdoor pavilion and swimming pool and dune crossover meet
the minimum intent of the Design Manual and applicable review standards
with the following conditions:
1. The electric service lines shall be buried.
2. Any minor modifications in the landscape plan shell be submitted to
the Town Manager for review and approval and any major modifications
shall be brought back to the ARPB for review and approval, prior to
commencement of landscaping.
3. Wall and /or fences will be measured from the lowest abutting grade
with a maximum height of 8' including any lighting fixtures that may be
attached.
4. All chain link fencing will be screened from neighbor's view.
5. The landscape plan will protect existing Australian pine trees and
provide a 13' clear zone from white travel line where possible allowing
for the planting by the Town of two - ten Australian pine trees.
6. The two chimney heights will each be lowered 16 inches.
There was no discussion. All voted AYE.
2. An application submitted by George Brewer as agent for
Ross and Katherine Jones, owners of property located at
450 Banyan Road, Gulf Stream, Florida, legally described
as Lot 4, Blk. 1, Plat No. 1 Polo Fields Subdivision, Gulf
Stream, Florida.
a. DEMOLITION PERMIT to completely remove the existing
second story of existing structure.
b. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the
addition of a bedroom wing and covered loggia on the
south east corner and an addition to existing bedroom
on the south west corner, along with a new entry
feature, a total of 1,431 square feet, to the existing
^ Bermuda style single family dwelling and new
(` Ja landscaping and driveway.
George Brewer, Architect and Agent for Jones, introduced himself. He
said the original house was built in 1965 and a second story was added
in the 801s, which is all wood framed and will be removed completely.
Mr. Brewer said this is a typical Florida Ranch with the old style
awning windows, which will be replace with hurricane rated glazing and
there will be shutters throughout. There will be an addition on
southeast side, which is the rear of the property, to accommodate a
bedroom, laundry room, powder room and pantry. There will be a covered
loggia in the rear, the pool area will be enclosed creating a courtyard
look, the landscaping will be updated and the driveway will be replaced.
Regular Meeting and Public Hearing
Town Commission - February 8, 2013 Page 6
Mr. Brewer said they will extend the west wing to provide additional
bathroom space to the master bedroom, the one car garage will become a
two -car garage and they will add a chimney feature and a new entry
feature.
Commissioner Dering moved and Vice -Mayor Stanley seconded to approve a
demolition permit to remove the entire second story. There was no
discussion. All voted AYE. Vice -Mayor Stanley moved and Commissioner
Anderson seconded to approve a Level III Architectural /Site Plan based
on a finding that the proposed addition of a bedroom wing and covered
loggia on the south east corner and an addition to existing bedroom on
the south west corner, along with a new entry feature, a total of 1,431
SF, to the existing Bermuda style single family dwelling and a new
landscaping and driveway meet the minimum intent of the Design Manual
and applicable review standards with the following condition:
1. Prior to permitting, applicant's agent shall demonstrate and verify
that the proposed additions and improvements do not exceed 50% of the
market value of the structures before "start of construction."
There was no discussion. All voted AYE.
VIII. Reports.
A. Utility Undergrounding -Danny Brannon (Engineer)
Commissioner Ganger mentioned that George Brewer recently attended a
lighting conference and was able to see the new lighting options
available. He said Mr. Brewer has offered to consult with Mr. Brannon
about what is coming in the future. Mr. Brewer said he did attend the
Lighting Fair in Las Vegas and found that the latest in lighting is LED,
but he said it is not quite there yet. He said the new building codes
almost require LED, but it is very expensive and the claim that it does
not provide glare is not accurate. Mr. Brewer said he would recommend
using LED street lighting maybe three years in the future.
Danny Brannon prepared a brief presentation which he provided to the
Commissioners. Mr. Brannon agreed with Mr. Brewer saying that LED
lighting can be too bright, but he said the uniformity is tremendous,
maintenance costs will be less and the cost for LED will come down in
the future. He said fluorescent will phase out and LED will evolve.
Mr. Brannon said FP &L's cost estimate has been received showing the
conversion to Vista switches and eliminating one switch, which generated
an added cost of $3,435. He said their final drawings have also been
received and his firm will begin synchronizing them with AT &T and
Comcast drawings. Mr. Brannon referred to Page 2 of his presentation
saying if FP &L does all of the installation it will cost $1,231,445 and
if the Town elects to use their own contractors it will cost $398,432,
and the Town can control the work. He said it makes the most sense for
the Town to install the FPL underground facilities. Mr. Brannon said
there are some questions they are working through, such as whether or
not the FPL route will generate additional easements. Further, the
Clear Zone requirements may impact the route plan or require easements
along AlA. Commissioner Dering asked if the need for additional
easements will delay the process. Mr. Brannon said the easements must
Regular Meeting and Public Hearing
Town Commission - February 8, 2013
Page 7
be agreed to by landowners and if there are any issues with easement
agreements they will work around that.
Mr. Brannon said he filed the complaint with the Florida Public Service
Commission (FPSC). A copy of the Complaint, as filed, is on Pages 4 and
5 of Mr. Brannon's Presentation dated February 8, 2013, which will be
filed in the Official Records of the Town of Gulf Stream. He said the
FPSC will investigate and give their response, and he will talk to
�) FP &L's official project manager to be sure the Complaint is
acknowledged.
With regard to a lease - purchase option for street lighting as summarized
on Page 6 of the Presentation, Mr. Brannon said he talked to US Energy
Affiliates who indicated to him that lease option projects are
increasing, the typical term runs about 84 months and it is easy to get
funding at an interest rate of about 4 %. He said US Energy Affiliates
will get back to him with firm numbers. Commissioner Dering said the
Commission should first decide on the type of light before considering
cost. He said a nearby subdivision north of George Bush Blvd. has very
nice street lighting, and he suggested reviewing the photos provided by
Mr. Boardman of street lights in different communities, choose three or
four styles, consider the community's opinion and then talk about cost.
Mr. Brannon said the Gooseneck with bell- shaped housing is the most
popular where all light is directed downward and there is no glare. He
said the acorn type is seen predominantly in residential areas, but they
have some glare and make better navigational markers.
Mr. Brannon said he distributed photos of 20 different styles and
associated costs at a previous meeting. Commissioner Dering said Mr.
Boardman had a better selection in the photos he shared with the
Commission. Commissioner Ganger suggested that, if the Town considers a
certain sign and post, they should consider street lighting that would
complement them. Mayor Orthwein said it seems the Commissioners feel
that custom lighting is the way to go. Commissioner Ganger pointed out
that custom lighting may not work on AlA. Commissioner Dering said the
interior and AlA street lighting can be done in two packages. Mayor
Orthwein said the Country Club of Florida has uniformity with their
signs and lighting and we should go in that direction. She asked that
Mr. Thrasher and Mr. Brannon gather photos of custom lights that will
complement the signs, bring it back to the Commission next month for a
decision, and she said the Commission should pass their decision on to
O the Civic Association for community input. Mr. Thrasher said Mr.
Brannon's services are associated with cost and he requested to take the
lead on this with Mr. Brannon's support. The Commissioners agreed.
Mr. Brannon said the Landscape RFP went out and two proposals were
received. He said one vendor is a newcomer, both vendors have
positives, and he said the Town will reserve the right to use multiple
contractors. Mr. Brannon said the Construction RFP should go out by the
end of February.
B. Town Manager
1. New Street Signs
This item heard prior to the Public Hearing.
Regular Meeting and Public Hearing
Town Commission - February 8, 2013 Page 8
2. Update -FDOT Clear Zone
Mr. Thrasher said he and Mayor Orthwein met with Secretary Wolfe and his
lead Engineer, Howard Web, of the Department of Transportation (DOT).
He said Mr. Web is familiar with the Town, but neither of them agreed
with the Town's position. They indicated that the 18' existing standard
clear zone will prevail and, at that time, they were not willing to
waiver. Since that meeting the Town has obtained permit information.
^ Mr. Thrasher said the DOT was disrespectful of the Town's As Builts
(\ J1 because they were not signed and sealed by an engineer. He said the As
Builts were signed and sealed by the Town's landscape architect at the
time, and they did indicate a 10' clear zone, but they did not respect
those drawings. Mr. Thrasher said Rita Taylor researched our records
and found important information, including DOT drawings stamped by FDOT
with a DOT permit, which indicates there was a 10' clear zone and it is
still in existence today. Further, he said proposed new plantings of
Australian Pine Trees are on those drawings. Other documents indicate
that there was a 10' clear zone variance applied for by the Town of Gulf
Stream and it is our assumption that the Town was granted a clear zone
of 10 feet.
Mr. Thrasher said it is the Town's position that we are grandfathered in
to development of a 101clear zone throughout the Town, but he said he
doubts the DOT will easily give in. He said the Town has made a records
request for everything associated with that project number and the DOT
is working on that. Once that information is received the Town will
seek assistance and direction from Mr. Randolph and may also seek
assistance from Representative Hager and Senator Sachs. Mayor Orthwein
pointed out that Secretary Wolfe did not make the decision or turn us
down. She said Howard Web seemed to be the sole decision maker at that
moment.
Mr. Randolph said the Town has a good argument that they are
grandfathered in. The Town has been planting Australian Pines in a 10'
clear zone all this time, which the DOT allowed, and the Town went to
the Legislature to do this. Mayor Orthwein pointed out that the DOT
gave the Town $352,000 to plant the AlA landscaping. Mr. Thrasher said
this matter impacts the undergrounding project with the positioning of
terminals, etc. Mr. Brannon said in looking at the survey that has been
secured it appears that an 18' clear zone would engulf the entire area
outside of the roadway. Mr. Thrasher said Mr. Brannon is correct.
3. Accounting Software
Mr. Thrasher briefly updated the Commission on the status of the new
accounting software. He said the Town made their initial payment to the
software company and Staff is providing information to them to make the
transition, such as the chart of accounts, and he said we will be able
to produce sample reports. He encouraged the Commissioners to speak
directly to Kelly Avery about a specific report format they might like
to see. Mr. Thrasher said he hopes to be live by July l't, he said we
will move that up if possible and until that time we will run dual
systems.
C. Architectural Review & Planning Board
1. Meeting Dates
a. February 28, 2013 @ 8:30 A.M.
Regular Meeting and Public Hearing
Town Commission - February 8, 2013 Page 9
b. March 28, 2013 @ 8:30 A.M.
c. April 25, 2013 @ 8:30 A.M.
d. May 23, 2013 @ 8:30 A.M.
e. June 27, 2013 @ 8:30 A.M.
f. July 25, 2013 @ 8:30 A.M.
Commissioner Ganger commented on the difficulty the ARPB is having in
acquiring a quorum for meetings. Mayor Orthwein said there are five
O Members and two Alternates and with the number of applications scheduled
to come before the ARPB, a quorum is very important for public hearings.
Mr. Randolph said it is time to remind the ARPB Members and Alternates
of their responsibility. Mayor Orthwein said, on behalf of the Town
Commission, she would call each Member to remind them of their
commitment to the Town.
D. Finance Director
1. Financial Report for January 2013
Mr. Thrasher said a Memorandum was included in the Commission Packet
explaining that the Financial Report is just a report and does not
require Commission approval. Vice -Mayor Stanley asked Mr. Thrasher if
the Town moved the money that was associated with the undergrounding
project into a separate account. Mr. Thrasher said the account has been
opened with SunTrust Bank according to their Indenture Agreement.
Commissioner Anderson referred to Page 3 of the Report and asked if the
Town was losing money in Water. Mr. Thrasher said we are not. He said
the actual Year -to -Date performance revenue is $294,101, expenditures
$287,954, with a net revenue of $6,144. Commissioner Anderson asked how
much money is in water fund reserves. Mr. Thrasher said he did not know
and will rely on the Audit to see how those figures come out, but it
will not necessarily show up as a reserve account.
2. Water Usage as of January 31, 2013
There was no comment.
E. Police Chief
1. Activity for January 2013
Chief Ward requested that the Activity Report for January 2013 be
accepted as submitted. There were no questions or comments. The Report
was accepted.
IX. Items for Commission Action.
A. Items by Mayor & Commissioners
Commissioner Dering mentioned his concern about construction parking
along AlA and asked if the Town has an ordinance that could control it.
Mayor Orthwein said there is construction parking behind the Maintenance
O Building. Vice -Mayor Stanley said the GCs must complete a Construction
Traffic Management Plan. Chief Ward said the police department is
trying to eliminate the problem, but he said in tight situations, they
have allowed parking on the west side of AlA along the Golf Course. He
said they anticipate additional construction parking to be available
behind the Maintenance Building once the 4001 N. Ocean construction is
complete.
Commissioner Ganger noted that a discussion between the DEP and certain
City of Delray Beach Staff will take place today to resolve the issue of
Delray borrowing sand to place against their dunes that have been
severely eroded at the north end of Delray, which is the south end of
0
Regular Meeting and Public Hearing
Town Commission — February 6, 2013
Gulf Stream. He said if they can renourish
Gulf Stream. Commissioner Ganger said the
against severe storms and hurricanes.
Page 10
their dunes it will help
dunes are the best protection
Commissioner Dering asked if our Audit Report is due soon. Mr. Thrasher
said they have not done any field work at Town Hall yet, but Staff has
electronically transferred trial balances and information concerning
vacation, accruals, accounts payable /receivable, etc. to the Auditor.
He said he assumes they are working on it and believes the Audit will be
complete in April.
Mayor Orthwein said she spoke to Civic Association members about funds
for the turtle matter and they said they would have to take the request
to their Board. She suggested giving the letter from the turtle lady to
the Civic Association. Commissioner Ganger said he would speak to the
Civic Association on behalf of the Coalition.
Mayor Orthwein asked the Commissioners if they had an opportunity to
visit the new website. She said Staff would like their comments.
X.
Public. There were
no items
by the Public.
XI.
_ Adjournment. Mayor
Orthwein
adjourned the
meeting at 11:00 A.M.
Gail C. Abbale
Administrative Assist
APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a Public Hearing on Thursday, January
24, 2013 at 8:30 A.M., and the Town Commission of the Town of Gulf Stream,
Florida will hold a Public Hearing on Friday, February 8, 2013 at 9:00 A.M.,
both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream,
Florida, at which the following will be considered:
0 An application submitted by Seaside Builders LLC, as agent for
1275 N. Ocean LLC, owners of the property located at 1275 N. Ocean
Blvd., Gulf Stream, Florida, which is legally described as Lot 7 and
50, of Lot 6, revised plat of Blks. D & E of Palm Beach Shores Estates,
to consider the following:
DEMOLITION PERMIT to remove existing structures.
LAND CLEARING PERMIT to clear building site and re- arrange /remove
existing landscape material.
NORTH OCEAN BOULEVARD OVERLAY PERMIT to supplement existing
landscaping and install rail fence and entrance gate.
SPECIAL EXCEPTION #1 to allow 300 square feet of covered, unenclosed
area that exceeds the maximum floor area permitted.
SPECIAL EXCEPTION #2 to permit construction of a dune crossover.
LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of
11,566 square foot Bermuda style, single family, partial 2 -story
dwelling with guest quarters, attached 3 car garage, outdoor
pavilion and swimming pool and dune crossover.
The Architectural Review and Planning Board shall make a recommendation to
the Town Commission and the Town Commission shall make a final decision
regarding the subject application at the meetings noticed above. The
meetings may be adjourned from time to time and place to place as may be
necessary to hear all parties and evidence.
The complete application materials are on file in the Office of the Town
Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be
reviewed during regular business hours, which generally include non - holiday
weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of the Town
of Gulf Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT
TO ANY MATTER CONSIDERED AT THE PUBLIC HEARINGS, SAID PARTY WILL NEED A
RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE
TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105,
F.S.S.
TOWN OF GULF STREAM, FLORIDA
Dated: January 7, 2013 /
Ri /ta L. Taylor, T Clerk
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and
Planning Board of the Town of Gulf Stream will hold a Public
Hearing on THURSDAY, JANUARY 24, 2013 AT 8:30 A.M. and the Town
Commission will hold a Public Hearing on FRIDAY, FEBRUARY 8, 2013
AT 9:00 A.M. both in the Commission Chambers of the Town Hall, 100
Sea Road, Gulf Stream, Florida, at which the following will be
considered:
An application submitted by George Brewer as agent for
Ross and Katherine Jones, owners of property located at
450 Banyan Road, Gulf Stream, Florida, legally described as
Lot 4, Blk. 1, Plat No. 1 Polo Fields Subdivision, Gulf
Stream, Florida, for the following:
DEMOLITION PERMIT to completely remove the existing second
story of existing structure.
LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the
addition of a bedroom wing and covered loggia on the south
east corner and an addition to existing bedroom on the
south west corner, along with a new entry feature, a total
of 1,431 square feet, to the existing Bermuda style single
family dwelling and new landscaping and driveway.
The Architectural Review and Planning Board shall make a
recommendation to the Town Commission, and the Town Commission
shall make a final decision regarding the subject application at
the meetings noticed above. These meetings may be adjourned from
time to time and place to place as may be necessary to hear all
parties and evidence.
The complete application materials are on file in the Office
of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida
33483, and may be reviewed during regular business hours, which
generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of
the Town of Gulf Stream at the times and place aforesaid and be
heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY
THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION
WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS,
SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH
PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S.
Dated: January 7, 2013 TOWN OF GULF STREAM, FLORIDA
/ ?' / 7
Rita L. Taylor, TowrV Clerk
February 1, 2013
MAYOR: Joan K. Orthwein
VICE MAYOR: Thomas M. Stanley
COMMISSIONER: Muriel J. Anderson
W. Garrett Dering
Robert W. Ganger
O REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 8, 2013 AT 9:00 A.M. IN THE
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
APFUDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes of the Regular Meeting of January 11, 2013.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. March 15, 2013 @ 11:00 A.M.
2. March 15, 2013 @ Noon - Election Certification
3. April 12, 2013 @ 9:00 A.M.
4. May 10, 2013 @ 9:00 A.M.
5. June 14, 2013 @ 9:00 A.M.
6. July 12, 2013 @ 9:00 A.M.
B. Municipal Election -March 12, 2013 -7 A.M. to 7:00 P.M.
VII. PUBLIC HEARING.
A. Applications for Development Approval
1. An application submitted by Seaside Builders LLC, as Agent
for 1275 N. Ocean LLC, the owners of property located at
1275 N. Ocean Blvd, Gulf Stream, Florida, which is legally
described as Lot 7 and 50, of Lot 6, Revised Plat of Blks.
D &E of Palm Beach Shores Estates.
a. DEMOLITION PERMIT to remove existing structures.
O b. LAND CLEARING PERMIT to clear building site and
re- arrange /remove existing landscape material.
C. NORTH OCEAN BOULEVARD OVERLAY PERMIT to supplement
existing landscaping and install rail fence and
entrance gate.
d. SPECIAL EXCEPTION #1 to allow 300 square feet of
covered, unenclosed area that exceeds the maximum
floor area permitted.
e. SPECIAL EXCEPTION #2 to permit construction of a
dune crossover.
f. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit
construction of 11,566 square foot Bermuda style,
single family, partial 2- story dwelling with
guest quarters, attached 3 car garage, outdoor
pavilion and swimming pool and a dune crossover.
2. An application submitted by George Brewer as agent for
Ross and Katherine Jones, owners of property located at
450 Banyan Road, Gulf Stream, Florida, legally described
as Lot 4, Blk. 1, Plat No. 1 Polo Fields Subdivision,
Gulf Stream, Florida.
a. DEMOLITION PERMIT to completely remove the existing
second story of existing structure.
b. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the
addition of a bedroom wing and covered loggia on the
south east corner and an addition to existing bedroom
on the south west corner, along with a new entry
feature, a total of 1,431 square feet, to the existing
Bermuda style single family dwelling and new
landscaping and driveway.
AGENDA CONTINUED
VIII. Reports.
A. Utility Undergrounding -Danny Brannon (Engineer)
B. Town Manager
1. New Street Signs
O2. Update -FDOT Clear Zone
C. Architectural Review & Planning Board
1. Meeting Dates
a. February 28, 2013 @ 8:30 A.M.
b. March 28, 2013 @ 8:30 A.M.
c. April 25, 2013 @ 8:30 A.M.
d. May 23, 2013 @ 8:30 A.M.
e. June 27, 2013 @ 8:30 A.M.
f. July 25, 2013 @ 8:30 A.M.
D. Finance Director
1. Financial Report for January 2013
2. Water Usage as of January 31, 2013
E. Police Chief
1. Activity for January 2013
IX. Items for Commission Action.
A. Items by Mayor & Commissioners
X. Public.
XI. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
`.J