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HomeMy Public PortalAbout02/08/2013MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 8, 2013 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Orthwein called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Orthwein. III. Roll Call. Present and Joan K. Orthwein Mayor Participating Tom Stanley Vice -Mayor Muriel Anderson Commissioner W. Garrett Dering Commissioner Robert W. Ganger Commissioner Also Present and William Thrasher Town Manager Participating Rita Taylor Town Clerk John Randolph Town Attorney Garrett Ward Police Chief Bill Boardman G.S. Civic Assoc. John Kirwan G.S. Civic Assoc. Richard Jones of Architect /1275 N. Jones Architects Ocean LLC Dave Bodker of Landscape Architect/ Dave Bodker Landscape 1275 N. Ocean LLC & Architecture George Brewer of Brewer Agent /Jones Architecture, Inc. Danny Brannon of Town Undergrounding Brannon & Gillespie Consultant IV. Minutes of the Regular Meeting of January 11, 2013. Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the Minutes of the January 11, 2013 Commission Meeting. There was no discussion. All voted AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. Mayor Orthwein moved Item VIII.B.1, New Street Signs, to be heard prior to the Public Hearing and said Bill Boardman of the Gulf Stream Civic Association will make a brief presentation on the matter of street signs. VI. Announcements. A. Regular Meetings and 1. 2. 3. 4. 5. 6. March 15, 2013 @ March 15, 2013 @ April 12, 2013 @ May 10, 2013 @ 9 June 14, 2013 @ July 12, 2013 @ Public Hearings 11:00 A.M. Noon - Election Certification 9:00 A.M. 00 A.M. :00 A.M. :00 A.M. Regular Meeting and Public Hearing Town Commission - February 6, 2013 Page 2 Commissioner Dering said he may not be available for the June 14th Meeting. There were no other conflicts with the meeting schedule. VIII. B. Town Manager 1. Street Signs Bill Boardman of the Gulf Stream Civic Association said the increased number of stop signs in Town has raised awareness of the Town's streetscape, and he said residents are concerned about the number of C) signs, what they look like and whether they are in keeping with the neighborhood. He said the Civic Association visited comparable communities such as Jupiter Island, Ocean Ridge, and The Country Club of Florida in the Village of Golf, and he said it was unanimous that they are not happy with the look of the signage in Gulf Stream. Mr. Boardman said the Civic Association Board discussed the issue and invited many of their members to meet with Mr. Thrasher and Mayor Orthwein and ask that the Commission consider upgrading the signage to something along the lines of what exists in comparable communities. He said the Civic Association also looked at funding and felt that since it pertains to the Town's infrastructure, the Town should pay for the improvements and raise their millage rate. Mr. Boardman thanked the Commission for their time in considering their request. Mr. Thrasher said there appears to be a strong sentiment in the community to increase the millage rate if necessary to help fund this type of project. He said it would require an increase in appropriations outside of the normal budget and budget process, but it would help get something like this off the ground. Mr. Thrasher said he made a commitment to the Civic Association to look into this matter as soon as possible, he contacted a vendor and asked him to expeditiously provide accurate information, and he said a preliminary quote is included in the Commission Packet, along with examples of signs and posts. Staff is looking at posts, installation and detail of the backside of signs as it relates to street names. The posts are cast aluminum with a 5 -year warranty, the blades will have the Town logo and are extremely reflective, and the backside of the signs will be detailed. Mr. Thrasher recommended black posts with black and white blades. Mr. Thrasher said the Town conducted an inventory, it was provided to the vendor and included in the Commission packets, and includes the locations, types and number of signs. He said he tried to use the vendor used by the Village of Golf, but they could not provide their services, but that vendor recommended Barron Signs for their high quality of products. The estimated cost of the project is $61,230, Mr. Thrasher said that could possibly be trimmed down to $75,000 and he recommended proceeding with the project as soon as possible from unappropriated funds in amount not to exceed $75,000. Commissioner Anderson asked about maintenance. Mr. Thrasher said the posts will require paint every five years and the Town will take care of as much maintenance as possible. Commissioner Ganger asked about sign colors. Chief Ward said sign manufacturers follow Federal and local traffic sign regulations. Commissioner Ganger asked about Golf Cart Crossing signs. Chief Ward said they exist at the Golf Club and there Regular Meeting and Public Hearing Town Commission - February 8, 2013 Page 3 are mandatory golf cart signs at the entrances of Gulf Stream. Vice - Mayor Stanley asked about double- siding the Coquina signs with ground lighting. Mayor Orthwein said they will be lit when the undergrounding is done. Commissioner Dering commented that the street signs would look better if they were shorter and he asked if there is a height restriction. Mr. Thrasher agreed and said the Town will look into it. Commissioner Dering expressed hesitation of paying for the project out of reserves and suggested a short -term loan rather than depleting O reserves. Mayor Orthwein agreed and was in favor of raising the millage rate and she commented that there will be increased revenue from the condominiums that were annexed into the Town. Commissioner Ganger agreed and suggested that staff look into other options for funding. Further, he asked if the Town would continue to bid or if they were giving an exclusive offer to Barron's. Mr. Thrasher said Mr. Randolph has concerns with an exclusive offer to Barron's and he said he would take Mr. Randolph's lead on that. Mayor Orthwein said we only need to decide if this is a project the Town wants to undertake. Commissioner Dering moved and Commissioner Anderson seconded to consider the signage project, staff will obtain additional bids and come back to the Commission in March with a recommendation for funding of this project. There was no discussion. All voted AYE. Commissioner Dering commented that he would like to consider less signage. There was some discussion concerning certain signs that may not be necessary and Commissioner Dering asked Mr. Thrasher and Chief Ward to look into that. B. Municipal Election -March 12, 2013 -7 A.M. to 7:00 P.M. There were no comments regarding the Municipal Election. VII. PUBLIC HEARING. A. Applications for Development Approval Clerk Taylor asked for declarations of Ex -parte communication. There were none. Clerk Taylor administered the Oath to Richard Jones, Dave Bodker, Joe Pike and George Brewer. 1. An application submitted by Seaside Builders LLC, as Agent for 1275 N. Ocean LLC, the owners of property located at 1275 N. Ocean Blvd, Gulf Stream, Florida, which is legally described as Lot 7 and 50' of Lot 6, Revised Plat of Blks. D &E of Palm Beach Shores Estates. a. DEMOLITION PERMIT to remove existing structures. b. LAND CLEARING PERMIT to clear building site and re- arrange /remove existing landscape material. C. NORTH OCEAN BOULEVARD OVERLAY PERMIT to supplement existing landscaping and install rail fence and entrance gate. d. SPECIAL EXCEPTION #1 to allow 300 square feet of covered, unenclosed area that exceeds the maximum floor area permitted. e. SPECIAL EXCEPTION #2 to permit construction of a dune crossover. Regular Meeting and Public Hearing Town Commission - February 8, 2013 Page 4 f. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of 11,566 square foot Bermuda style, single family, partial 2- story dwelling with guest quarters, attached 3 car garage, outdoor pavilion and swimming pool and a dune crossover. Richard Jones introduced himself and said this property is directly to the east of Harbor View Estates and has the same owner. He summarized Othe project saying the 11,566 SF, 2 -story traditional Bermuda style home will have a 3 -car garage with guest quarters above, an outdoor pavilion, a swimming pool and a dune crossover. They will preserve the driveway access and a lot of the vegetation along AlA. The home will have white on white color palet, appealing massing and details that will make it worthy of a Gulf Stream oceanfront estate. Mr. Jones described some of the materials, such as wood carriage house garage doors, wood front door, cypress overhangs with tongue and groove and large verandas surrounding the house. He said the two parapets that face west will be the most defining element of this home and the balance of the design will be appropriately shielded by landscaping. There will be a new entry feature designed by the landscape architect with gates, entry piers and lighting. Further, a wall will be built to the south of the residence that will be the north edge of private beach access which will match the existing wall on the south edge of that access. Commissioner Anderson asked Mr. Jones if the discussion concerning construction traffic and parking has taken place with Chief Ward. Mr. Jones said there will be no construction parking along AlA. He said the Developer will have this discussion with the Town, and he said the Developer is planning to provide parking on one of the empty lots or on the hammerhead in the subdivision. Chief Ward confirmed that the Developer has signed the Construction Traffic Management Plan and there were parking restrictions noted on the Plan. Commissioner Ganger referred to a comment made by ARPB Member Amanda Jones at their last meeting about the parapets being too sharp. Mr. Jones said it was not a condition of approval to soften them, but he said when the Developer comes back with the plans showing the 16" reduction in chimney heights, they will explore the softening of the parapets. He said the portion of the house with the parapets is set back about 125' from the edge of road and they will most likely not be visible from the street. Vice -Mayor Stanley asked for a summary of the AlA streetscape, specifically the gates. Mr. Bodker said the gates sit back about 30' from the edge of road. For clarification purposes, Mr. Thrasher stated that the Town does not know who officially has the deeded access to the beach. Mr. Randolph said there appears to be some concern over parking by people wanting to use the beach, but he said illegal parking can be easily controlled. Commissioner Anderson moved and Commissioner Dering seconded to approve a demolition permit to remove existing structure. There was no discussion. All voted AYE. Vice -Mayor Stanley moved and Commissioner Anderson seconded to approve a North Ocean Boulevard Overlay Permit to supplement Regular Meeting and Public Hearing Town Commission - February 8, 2013 Page 5 existing landscaping and install a rail fence and entrance gate. There was no discussion. All voted AYE. Commissioner Anderson moved and Commissioner Dering seconded to approve a Special Exception to allow 300 square feet of covered, unenclosed area that exceeds the maximum floor area permitted. There was no discussion. All voted AYE. Vice -Mayor Stanley moved and Commissioner Ganger seconded to approve a Special Exception to permit construction of a dune crossover. There was no discussion. All voted AYE. Vice -Mayor Stanley moved and Commissioner C Anderson seconded to approve a Level III Architectural /Site Plan based on a finding that the proposed construction of 11,566 SF Bermuda Style, single family, partial 2 -story dwelling with guest quarters, attached 3- car garage, outdoor pavilion and swimming pool and dune crossover meet the minimum intent of the Design Manual and applicable review standards with the following conditions: 1. The electric service lines shall be buried. 2. Any minor modifications in the landscape plan shell be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. 3. Wall and /or fences will be measured from the lowest abutting grade with a maximum height of 8' including any lighting fixtures that may be attached. 4. All chain link fencing will be screened from neighbor's view. 5. The landscape plan will protect existing Australian pine trees and provide a 13' clear zone from white travel line where possible allowing for the planting by the Town of two - ten Australian pine trees. 6. The two chimney heights will each be lowered 16 inches. There was no discussion. All voted AYE. 2. An application submitted by George Brewer as agent for Ross and Katherine Jones, owners of property located at 450 Banyan Road, Gulf Stream, Florida, legally described as Lot 4, Blk. 1, Plat No. 1 Polo Fields Subdivision, Gulf Stream, Florida. a. DEMOLITION PERMIT to completely remove the existing second story of existing structure. b. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the addition of a bedroom wing and covered loggia on the south east corner and an addition to existing bedroom on the south west corner, along with a new entry feature, a total of 1,431 square feet, to the existing ^ Bermuda style single family dwelling and new (` Ja landscaping and driveway. George Brewer, Architect and Agent for Jones, introduced himself. He said the original house was built in 1965 and a second story was added in the 801s, which is all wood framed and will be removed completely. Mr. Brewer said this is a typical Florida Ranch with the old style awning windows, which will be replace with hurricane rated glazing and there will be shutters throughout. There will be an addition on southeast side, which is the rear of the property, to accommodate a bedroom, laundry room, powder room and pantry. There will be a covered loggia in the rear, the pool area will be enclosed creating a courtyard look, the landscaping will be updated and the driveway will be replaced. Regular Meeting and Public Hearing Town Commission - February 8, 2013 Page 6 Mr. Brewer said they will extend the west wing to provide additional bathroom space to the master bedroom, the one car garage will become a two -car garage and they will add a chimney feature and a new entry feature. Commissioner Dering moved and Vice -Mayor Stanley seconded to approve a demolition permit to remove the entire second story. There was no discussion. All voted AYE. Vice -Mayor Stanley moved and Commissioner Anderson seconded to approve a Level III Architectural /Site Plan based on a finding that the proposed addition of a bedroom wing and covered loggia on the south east corner and an addition to existing bedroom on the south west corner, along with a new entry feature, a total of 1,431 SF, to the existing Bermuda style single family dwelling and a new landscaping and driveway meet the minimum intent of the Design Manual and applicable review standards with the following condition: 1. Prior to permitting, applicant's agent shall demonstrate and verify that the proposed additions and improvements do not exceed 50% of the market value of the structures before "start of construction." There was no discussion. All voted AYE. VIII. Reports. A. Utility Undergrounding -Danny Brannon (Engineer) Commissioner Ganger mentioned that George Brewer recently attended a lighting conference and was able to see the new lighting options available. He said Mr. Brewer has offered to consult with Mr. Brannon about what is coming in the future. Mr. Brewer said he did attend the Lighting Fair in Las Vegas and found that the latest in lighting is LED, but he said it is not quite there yet. He said the new building codes almost require LED, but it is very expensive and the claim that it does not provide glare is not accurate. Mr. Brewer said he would recommend using LED street lighting maybe three years in the future. Danny Brannon prepared a brief presentation which he provided to the Commissioners. Mr. Brannon agreed with Mr. Brewer saying that LED lighting can be too bright, but he said the uniformity is tremendous, maintenance costs will be less and the cost for LED will come down in the future. He said fluorescent will phase out and LED will evolve. Mr. Brannon said FP &L's cost estimate has been received showing the conversion to Vista switches and eliminating one switch, which generated an added cost of $3,435. He said their final drawings have also been received and his firm will begin synchronizing them with AT &T and Comcast drawings. Mr. Brannon referred to Page 2 of his presentation saying if FP &L does all of the installation it will cost $1,231,445 and if the Town elects to use their own contractors it will cost $398,432, and the Town can control the work. He said it makes the most sense for the Town to install the FPL underground facilities. Mr. Brannon said there are some questions they are working through, such as whether or not the FPL route will generate additional easements. Further, the Clear Zone requirements may impact the route plan or require easements along AlA. Commissioner Dering asked if the need for additional easements will delay the process. Mr. Brannon said the easements must Regular Meeting and Public Hearing Town Commission - February 8, 2013 Page 7 be agreed to by landowners and if there are any issues with easement agreements they will work around that. Mr. Brannon said he filed the complaint with the Florida Public Service Commission (FPSC). A copy of the Complaint, as filed, is on Pages 4 and 5 of Mr. Brannon's Presentation dated February 8, 2013, which will be filed in the Official Records of the Town of Gulf Stream. He said the FPSC will investigate and give their response, and he will talk to �) FP &L's official project manager to be sure the Complaint is acknowledged. With regard to a lease - purchase option for street lighting as summarized on Page 6 of the Presentation, Mr. Brannon said he talked to US Energy Affiliates who indicated to him that lease option projects are increasing, the typical term runs about 84 months and it is easy to get funding at an interest rate of about 4 %. He said US Energy Affiliates will get back to him with firm numbers. Commissioner Dering said the Commission should first decide on the type of light before considering cost. He said a nearby subdivision north of George Bush Blvd. has very nice street lighting, and he suggested reviewing the photos provided by Mr. Boardman of street lights in different communities, choose three or four styles, consider the community's opinion and then talk about cost. Mr. Brannon said the Gooseneck with bell- shaped housing is the most popular where all light is directed downward and there is no glare. He said the acorn type is seen predominantly in residential areas, but they have some glare and make better navigational markers. Mr. Brannon said he distributed photos of 20 different styles and associated costs at a previous meeting. Commissioner Dering said Mr. Boardman had a better selection in the photos he shared with the Commission. Commissioner Ganger suggested that, if the Town considers a certain sign and post, they should consider street lighting that would complement them. Mayor Orthwein said it seems the Commissioners feel that custom lighting is the way to go. Commissioner Ganger pointed out that custom lighting may not work on AlA. Commissioner Dering said the interior and AlA street lighting can be done in two packages. Mayor Orthwein said the Country Club of Florida has uniformity with their signs and lighting and we should go in that direction. She asked that Mr. Thrasher and Mr. Brannon gather photos of custom lights that will complement the signs, bring it back to the Commission next month for a decision, and she said the Commission should pass their decision on to O the Civic Association for community input. Mr. Thrasher said Mr. Brannon's services are associated with cost and he requested to take the lead on this with Mr. Brannon's support. The Commissioners agreed. Mr. Brannon said the Landscape RFP went out and two proposals were received. He said one vendor is a newcomer, both vendors have positives, and he said the Town will reserve the right to use multiple contractors. Mr. Brannon said the Construction RFP should go out by the end of February. B. Town Manager 1. New Street Signs This item heard prior to the Public Hearing. Regular Meeting and Public Hearing Town Commission - February 8, 2013 Page 8 2. Update -FDOT Clear Zone Mr. Thrasher said he and Mayor Orthwein met with Secretary Wolfe and his lead Engineer, Howard Web, of the Department of Transportation (DOT). He said Mr. Web is familiar with the Town, but neither of them agreed with the Town's position. They indicated that the 18' existing standard clear zone will prevail and, at that time, they were not willing to waiver. Since that meeting the Town has obtained permit information. ^ Mr. Thrasher said the DOT was disrespectful of the Town's As Builts (\ J1 because they were not signed and sealed by an engineer. He said the As Builts were signed and sealed by the Town's landscape architect at the time, and they did indicate a 10' clear zone, but they did not respect those drawings. Mr. Thrasher said Rita Taylor researched our records and found important information, including DOT drawings stamped by FDOT with a DOT permit, which indicates there was a 10' clear zone and it is still in existence today. Further, he said proposed new plantings of Australian Pine Trees are on those drawings. Other documents indicate that there was a 10' clear zone variance applied for by the Town of Gulf Stream and it is our assumption that the Town was granted a clear zone of 10 feet. Mr. Thrasher said it is the Town's position that we are grandfathered in to development of a 101clear zone throughout the Town, but he said he doubts the DOT will easily give in. He said the Town has made a records request for everything associated with that project number and the DOT is working on that. Once that information is received the Town will seek assistance and direction from Mr. Randolph and may also seek assistance from Representative Hager and Senator Sachs. Mayor Orthwein pointed out that Secretary Wolfe did not make the decision or turn us down. She said Howard Web seemed to be the sole decision maker at that moment. Mr. Randolph said the Town has a good argument that they are grandfathered in. The Town has been planting Australian Pines in a 10' clear zone all this time, which the DOT allowed, and the Town went to the Legislature to do this. Mayor Orthwein pointed out that the DOT gave the Town $352,000 to plant the AlA landscaping. Mr. Thrasher said this matter impacts the undergrounding project with the positioning of terminals, etc. Mr. Brannon said in looking at the survey that has been secured it appears that an 18' clear zone would engulf the entire area outside of the roadway. Mr. Thrasher said Mr. Brannon is correct. 3. Accounting Software Mr. Thrasher briefly updated the Commission on the status of the new accounting software. He said the Town made their initial payment to the software company and Staff is providing information to them to make the transition, such as the chart of accounts, and he said we will be able to produce sample reports. He encouraged the Commissioners to speak directly to Kelly Avery about a specific report format they might like to see. Mr. Thrasher said he hopes to be live by July l't, he said we will move that up if possible and until that time we will run dual systems. C. Architectural Review & Planning Board 1. Meeting Dates a. February 28, 2013 @ 8:30 A.M. Regular Meeting and Public Hearing Town Commission - February 8, 2013 Page 9 b. March 28, 2013 @ 8:30 A.M. c. April 25, 2013 @ 8:30 A.M. d. May 23, 2013 @ 8:30 A.M. e. June 27, 2013 @ 8:30 A.M. f. July 25, 2013 @ 8:30 A.M. Commissioner Ganger commented on the difficulty the ARPB is having in acquiring a quorum for meetings. Mayor Orthwein said there are five O Members and two Alternates and with the number of applications scheduled to come before the ARPB, a quorum is very important for public hearings. Mr. Randolph said it is time to remind the ARPB Members and Alternates of their responsibility. Mayor Orthwein said, on behalf of the Town Commission, she would call each Member to remind them of their commitment to the Town. D. Finance Director 1. Financial Report for January 2013 Mr. Thrasher said a Memorandum was included in the Commission Packet explaining that the Financial Report is just a report and does not require Commission approval. Vice -Mayor Stanley asked Mr. Thrasher if the Town moved the money that was associated with the undergrounding project into a separate account. Mr. Thrasher said the account has been opened with SunTrust Bank according to their Indenture Agreement. Commissioner Anderson referred to Page 3 of the Report and asked if the Town was losing money in Water. Mr. Thrasher said we are not. He said the actual Year -to -Date performance revenue is $294,101, expenditures $287,954, with a net revenue of $6,144. Commissioner Anderson asked how much money is in water fund reserves. Mr. Thrasher said he did not know and will rely on the Audit to see how those figures come out, but it will not necessarily show up as a reserve account. 2. Water Usage as of January 31, 2013 There was no comment. E. Police Chief 1. Activity for January 2013 Chief Ward requested that the Activity Report for January 2013 be accepted as submitted. There were no questions or comments. The Report was accepted. IX. Items for Commission Action. A. Items by Mayor & Commissioners Commissioner Dering mentioned his concern about construction parking along AlA and asked if the Town has an ordinance that could control it. Mayor Orthwein said there is construction parking behind the Maintenance O Building. Vice -Mayor Stanley said the GCs must complete a Construction Traffic Management Plan. Chief Ward said the police department is trying to eliminate the problem, but he said in tight situations, they have allowed parking on the west side of AlA along the Golf Course. He said they anticipate additional construction parking to be available behind the Maintenance Building once the 4001 N. Ocean construction is complete. Commissioner Ganger noted that a discussion between the DEP and certain City of Delray Beach Staff will take place today to resolve the issue of Delray borrowing sand to place against their dunes that have been severely eroded at the north end of Delray, which is the south end of 0 Regular Meeting and Public Hearing Town Commission — February 6, 2013 Gulf Stream. He said if they can renourish Gulf Stream. Commissioner Ganger said the against severe storms and hurricanes. Page 10 their dunes it will help dunes are the best protection Commissioner Dering asked if our Audit Report is due soon. Mr. Thrasher said they have not done any field work at Town Hall yet, but Staff has electronically transferred trial balances and information concerning vacation, accruals, accounts payable /receivable, etc. to the Auditor. He said he assumes they are working on it and believes the Audit will be complete in April. Mayor Orthwein said she spoke to Civic Association members about funds for the turtle matter and they said they would have to take the request to their Board. She suggested giving the letter from the turtle lady to the Civic Association. Commissioner Ganger said he would speak to the Civic Association on behalf of the Coalition. Mayor Orthwein asked the Commissioners if they had an opportunity to visit the new website. She said Staff would like their comments. X. Public. There were no items by the Public. XI. _ Adjournment. Mayor Orthwein adjourned the meeting at 11:00 A.M. Gail C. Abbale Administrative Assist APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Thursday, January 24, 2013 at 8:30 A.M., and the Town Commission of the Town of Gulf Stream, Florida will hold a Public Hearing on Friday, February 8, 2013 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: 0 An application submitted by Seaside Builders LLC, as agent for 1275 N. Ocean LLC, owners of the property located at 1275 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as Lot 7 and 50, of Lot 6, revised plat of Blks. D & E of Palm Beach Shores Estates, to consider the following: DEMOLITION PERMIT to remove existing structures. LAND CLEARING PERMIT to clear building site and re- arrange /remove existing landscape material. NORTH OCEAN BOULEVARD OVERLAY PERMIT to supplement existing landscaping and install rail fence and entrance gate. SPECIAL EXCEPTION #1 to allow 300 square feet of covered, unenclosed area that exceeds the maximum floor area permitted. SPECIAL EXCEPTION #2 to permit construction of a dune crossover. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of 11,566 square foot Bermuda style, single family, partial 2 -story dwelling with guest quarters, attached 3 car garage, outdoor pavilion and swimming pool and dune crossover. The Architectural Review and Planning Board shall make a recommendation to the Town Commission and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. The meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. TOWN OF GULF STREAM, FLORIDA Dated: January 7, 2013 / Ri /ta L. Taylor, T Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on THURSDAY, JANUARY 24, 2013 AT 8:30 A.M. and the Town Commission will hold a Public Hearing on FRIDAY, FEBRUARY 8, 2013 AT 9:00 A.M. both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by George Brewer as agent for Ross and Katherine Jones, owners of property located at 450 Banyan Road, Gulf Stream, Florida, legally described as Lot 4, Blk. 1, Plat No. 1 Polo Fields Subdivision, Gulf Stream, Florida, for the following: DEMOLITION PERMIT to completely remove the existing second story of existing structure. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the addition of a bedroom wing and covered loggia on the south east corner and an addition to existing bedroom on the south west corner, along with a new entry feature, a total of 1,431 square feet, to the existing Bermuda style single family dwelling and new landscaping and driveway. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: January 7, 2013 TOWN OF GULF STREAM, FLORIDA / ?' / 7 Rita L. Taylor, TowrV Clerk February 1, 2013 MAYOR: Joan K. Orthwein VICE MAYOR: Thomas M. Stanley COMMISSIONER: Muriel J. Anderson W. Garrett Dering Robert W. Ganger O REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 8, 2013 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. APFUDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of January 11, 2013. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. March 15, 2013 @ 11:00 A.M. 2. March 15, 2013 @ Noon - Election Certification 3. April 12, 2013 @ 9:00 A.M. 4. May 10, 2013 @ 9:00 A.M. 5. June 14, 2013 @ 9:00 A.M. 6. July 12, 2013 @ 9:00 A.M. B. Municipal Election -March 12, 2013 -7 A.M. to 7:00 P.M. VII. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Seaside Builders LLC, as Agent for 1275 N. Ocean LLC, the owners of property located at 1275 N. Ocean Blvd, Gulf Stream, Florida, which is legally described as Lot 7 and 50, of Lot 6, Revised Plat of Blks. D &E of Palm Beach Shores Estates. a. DEMOLITION PERMIT to remove existing structures. O b. LAND CLEARING PERMIT to clear building site and re- arrange /remove existing landscape material. C. NORTH OCEAN BOULEVARD OVERLAY PERMIT to supplement existing landscaping and install rail fence and entrance gate. d. SPECIAL EXCEPTION #1 to allow 300 square feet of covered, unenclosed area that exceeds the maximum floor area permitted. e. SPECIAL EXCEPTION #2 to permit construction of a dune crossover. f. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of 11,566 square foot Bermuda style, single family, partial 2- story dwelling with guest quarters, attached 3 car garage, outdoor pavilion and swimming pool and a dune crossover. 2. An application submitted by George Brewer as agent for Ross and Katherine Jones, owners of property located at 450 Banyan Road, Gulf Stream, Florida, legally described as Lot 4, Blk. 1, Plat No. 1 Polo Fields Subdivision, Gulf Stream, Florida. a. DEMOLITION PERMIT to completely remove the existing second story of existing structure. b. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the addition of a bedroom wing and covered loggia on the south east corner and an addition to existing bedroom on the south west corner, along with a new entry feature, a total of 1,431 square feet, to the existing Bermuda style single family dwelling and new landscaping and driveway. AGENDA CONTINUED VIII. Reports. A. Utility Undergrounding -Danny Brannon (Engineer) B. Town Manager 1. New Street Signs O2. Update -FDOT Clear Zone C. Architectural Review & Planning Board 1. Meeting Dates a. February 28, 2013 @ 8:30 A.M. b. March 28, 2013 @ 8:30 A.M. c. April 25, 2013 @ 8:30 A.M. d. May 23, 2013 @ 8:30 A.M. e. June 27, 2013 @ 8:30 A.M. f. July 25, 2013 @ 8:30 A.M. D. Finance Director 1. Financial Report for January 2013 2. Water Usage as of January 31, 2013 E. Police Chief 1. Activity for January 2013 IX. Items for Commission Action. A. Items by Mayor & Commissioners X. Public. XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 `.J