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HomeMy Public PortalAbout06/14/2013MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 14, 2013 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA I. Call to Order. Mayor Orthwein called the Meeting to order at 9:00 A.M. ii. Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Orthwein. III. Roll all: Present and Joan K Orthwein Mayor Participating Tom Stanley Vice -Mayor Robert W. Ganger Commissioner Absent w /Notice W. Garrett Dering Commissioner Muriel Anderson Commissioner Also Present and William H. Thrasher Town Manager Participating Rita L. Taylor Town Clerk John "Skip" Randolph Town Counsel Garrett Ward Police Chief Shelly & Wm. Himmeltich Town Residents Martin O'Boyle Town Resident William Wietsma Agent Mr. MacDonald Danny Brannon of Town Consultant for Undergrounding Brannon & Gillespie Project Tom Murphy Himmeltiches' Legal Representative Martin Minor Urban Design IV. Minutes: A. Regular Meeting & Public Hearing held on May 10, 2013 Commissioner Ganger stated that were errors on Page 3 and on Page 7. He continued that on Page 3 it should read Commissioner Ganger stated he had spoken to several persons in attendance for the purpose of a better understanding of the issue. He continued that it was not for substance. Commissioner Ganger also corrected Mr. Brannon's response on Page 7 that the digging will begin in September. Commissioner Ganger moved and Commissioner Stanley seconded to approve the amended May 10, 2013 Minutes. All voted AYE. 01 V. Additions, Withdrawals, Deferrals. Arrangement of Agenda Items: There were none. Regular Meeting Public Hearing Town Commission Meeting June 14, 2013 — Page 2 VI. Announcements: A. Mayor Orthwein announced the upcoming Regular Meetings and Public Hearings. 1. July 12, 2013 @ 9:00 A.M. 2. August 9, 2013 @ 9:00 A.M. 3. September 13, 2013 @ 9:00 A.M. 4. October 11, 2013 @ 9:00 A.M. O 5. November 8, 2013 @ 9:00 A.M. 6. December 13, 2013 @ 9:00 A.M. B. Resignation of Commissioner Anderson 1. Town Clerk Taylor reported she received and read a Letter of Resignation dated May 24, 2013, from Commissioner Anderson stating that she sold her home in the Town of Gulf Stream and moved to Vero Beach. Commissioner Anderson wrote that she knew the Town was in good hands and wished everyone continued success. VII. Public: A. Requests 1. Report on 2013 Legislative Session — Representative Hager was not present at this particular time on the Agenda. B. Communication from Residents (5 min. maximum) Mayor Orthwein requested all persons interested in speaking at this meeting should be sworn in. Town Clerk Taylor stated that the swearing in was also for the Public Hearing portion. She swore in William Wietsma, Tom Murphy, Martin Minor, Billy and Shelly Himmelrich and Martin O'Boyle. Town Clerk Taylor also inquired if there were any Declarations of Ex -Pane communication, and there were none. VIII. PUBLIC HEARING: A. Applications for Development Approval Deferred from May 10, 2013 Public Hearing Town Counsel Randolph announced that in regard to development approvals, an applicant is required to receive three -fifths (3/5) approval. He continued that when you don't have a whole commission present and have a bare forum, the applicant has the ability, if they wish, to postpone this to a subsequent time to be heard before the full commission. Town Counsel Randolph further stated that to be approved today, the applicant would need the unanimous approval of the Commissioners present. Regular Meeting and Public Hearing; Totes Commission Meeting June 14, 2013 — Page 3 1. An application submitted by William Wietsma as agent for Ralph MacDonald, owner of the property at 1410 N. Ocean Blvd., Gulf Stream, Florida, which is legally described in metes and bounds as Lots 1, 1 -A and 2, McLouth Subdivision, Gulf Stream, Florida. a. SUBDIVISION to divide one, 4.733 acre, parcel of land into 3 lots. b. DEMOLITION PERMIT to remove an existing driveway, a garage and shed. c. NORTH OCEAN BOULEVARD OVERLAY PERMIT to remove existing driveway from proposed Lot "C ". d. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the division of one parcel of land contain 4.733 acres into 3 lots with the existing structures on proposed Lot "B" to remain. Mr. Wietsma stated that the past issues have all been resolved with the Himmelriches. Commissioner Ganger inquired if the most recent drainage document the Commissioners received the night before was a signed document. Mr. Wietsma stated that it would be signed very shortly. Commissioner Ganger relayed a similar situation where it was assumed that it was a signed document when it was not. Town Counsel Randolph stated that it would not be if it's a condition of your approval. He further stated that a signing of it would be a condition of the Commissioners' approval. Mr. Wietsma reported that they resolved the drainage issues with the Himmelriches. He stated that they documented all the plants in the area where the landscape buffer would be and added plants to it. Mr. Wietsma reported that they have agreed also to make the maintenance and preservation of that buffer a part of the approval. He displayed diagrams and discussed the extension of the catch basin with a separate pipe onto the Himmeldches' property, with their agreement. Mr. Wietsma stated that the Himmelriches would be able to closely monitor what's going on. He added again that everyone is in agreement with these plans. Commissioner Ganger questioned if the fence was agreed upon without any change to the vegetation. Mr. Wietsma stated that the trees will not interfere with the fence. Mr. Murphy reported that there were additional points. He discussed in detail the pictures he distributed to the Commissioners with regard to the density of the 25 ft. buffer between the Himmelrich's and MacDonald's properties. Mr. Murphy stated that the fence would be staying in its place due to the fact that removing it would destroy some of the vegetation. He agreed that the drainage and buffer issues have been resolved. Mr. Murphy continued that the buffer be maintained and repaired, with the foliage and the trees replaced as necessary. He reported that this condition of approval of the plan will be set forth in the Meeting and Public Haring Town Commission Meeting June 14,2013 — Page 4 plan itself, as opposed to an agreement between the property owners. Mr. Murphy further read the language as follows: "The MacDonald HOA which has not yet been incorporated but will be incorporated before the work has commenced agrees to maintain perpetuity, a site screen of the natural vegetation that currently exists within a 25 ft. buffer between the north Himmehich property line and the MacDonald property running from extreme southeast corner of the MacDonald property on A1A to the west end of the Himmelrich property. OThe HOA agrees to replace any vegetation within the buffer that is lost for any reason and shall be replaced with like and similar vegetation including similar density in height. This buffer maybe enforced by the adjacent property owner so that the Himmelriches have the right, if the HOA does not abide by this condition, to initiate some action to enforce it." Commissioner Ganger inquired, with regard to proposed HOA Agreement, if that limits the number of owners to three (3). Mr. Murphy responded it is limited to three (3) residences, the existing Himmelriches property, the residents on Lot C, and the residents on the proposed Lot A. He also stated that if property owners in the future wanted to do something more, they would have to appear before this Commission for a re plat petition which would be a very arduous procedure. Commissioner Ganger questioned whether Mr. MacDonald is still the HOA until all those properties are sold. Mr. Murphy stated that was correct. He also reported that there would be no work done on the property until the HOA has been incorporated, and that Mr. MacDonald is the sole HOA until the other two (2) properties have been sold. Commissioner Stanley asked for more clarification regarding the fence. Mr. Wietsma responded the existing chain link fence will remain and the G ft. wood fence will go in after the approved drainage improvements. Mr. Murphy stated that Mr. MacDonald did not want to give up his option as a homeowner in Town to put up a fence. He continued that he is hoping that the owner of Lot C wants to look at the beautiful buffer and be pleased with it, and not go with the expense of a fence. GMr. Himmelrich commented that everyone's opinion is that the fence is not a good idea. He agreed to leaving the existing fence in place. Commissioner Ganger inquired if the fence could literally stop an intruder. Mr. Himmeldch agreed it would and that it would satisfy everyone and not disturb the buffer. Mayor Orthwein asked for any questions or further discussion. Regular Meeting and Public Hearing Town Commission Meeting June 14,2013 — Page 5 Mr. Murphy clarified his comments by stating that they have the representation and condition with respect to the buffer and they have a separate drainage agreement, maintenance agreement, and repair agreement which will be executed, as a condition of the plan approvaL He further stated that upon execution, it will become part of the record. Commissioner Ganger requested that Mr. and Mrs. Himmel ich voice their agreement to all of the above C) statements. Mr. Himmeltich replied that he and his wife, Shelly, approved. Shelly Himmelrich stated that she and her husband, Billy, are both in agreement because both their landscaping and drainage agreements will be conditions of approval. Commissioner Ganger commended both Himmelriches for their diligence and patience for thinking this through. He apologized for the time it took and stated they did receive what was right. Mrs. Himmelrich thanked the Commissioners, Mr. Wietsma, Mr. Murphy, and everyone else for all their patience. Mayor Orthwein asked for any further questions from the Commissioners or the public. Mr. O Boyle read a portion of a memorandum dated December 18`s from Mr. Minor, the Town's Consultant to Town Manager Thrasher referring to various required documentations. He inquired if the Commissioners have received, seen, read, reviewed, and approved these required documents. Commissioner Ganger inquired further information regarding Mr. O'Boyle's statement. Mr. O'Boyle explained his request in further detaiL Town Manager Thrasher responded that the Town Commission received a memorandum dated June 7's, and that all requirements have been met. Mr. O'Boyle inquired if the Commission has seen and approved the memorandums. Town Manager Thrasher stated they have. Commissioner Stanley, prior to making any motions, reviewed all the issues. Mr. Murphy displayed a diagram and again discussed the details of Lines A and B with regard to the catch basin. Regular Meeting and Public Hearing Town Commission Meeting June 14, 2013— Page 6 Commissioner Stanley moved and Commissioner Ganger seconded to approve the MacDonald subdivision to divide one, 4.733 acre, parcel of land into three (3) lots per the plans provided and subject to the preconditions that were just mentioned. All voted AYE. Commissioner Stanley moved and Commissioner Ganger seconded to approve a Demolition Permit to remove an existing driveway, a garage and a shed in regard to the MacDonald subdivision. All voted AYE. Commissioner Stanley moved and Commissioner Ganger seconded to approve a North Ocean Boulevard Overlay Permit to remove existing driveway from proposed Lot "C" in MacDonald's subdivision. All voted AYE. Commissioner Stanley moved and Commissioner Ganger seconded to approve Level 3 Architectural /Site Plan Review to permit the division of one parcel of land containing 4.733 acres into 3 lots with the existing structures on proposed Lot `B" on MacDonald's subdivision to remain. "As a condition of plat approval, MacDonald HOA (or, until it is organized, Ralph MacDonald) agrees to maintain in perpetuity a sight screen of the natural vegetation that currently exists within a 25 foot buffer between the north Himmeltich property line and the MacDonald property running from the extreme southeast comer of the MacDonald Property at AlA to the west end of the Himmelrich property. The HOA agrees to replace any vegetation within the buffer that is lost for any reason with like and similar vegetation, including similar density and height" All voted AYE. Mayor Orthwein thanked everyone for working well together. State Representative Bill Hager Legislative District 89 introduced himself and spoke at this time regarding the future of the State of Florida. He discussed the infrastructure which would be the foundation for the State of Florida's growth for the next one hundred (100) years. Representative Hager introduced his Legislative Assistant, Beth Lerner who also was in attendance. He stated that all inquiries should always be addressed to her. Representative Hager reported on education, taxes, transportation, beaches, geographic location, budgetary considerations, tourism, unemployment, and immigration. Commissioner Ganger commended Representative Hager on his efforts recently with the beaches in this axca. C Representative Hager stated he voted for every beach re- nourishment project, and he listed the communities that benefited. Regular Meeting and Public Hearing Town Commission Meeting June 14, 2013 —Page 7 IX. Reports: A. Utility Undergrounding — Danny Brannon, Engineer Mr. Brannon stated that the Phase One construction is out for bids now with bids due on July 16`s. He reported that they are currently working on securing 34 easements. Mr. Brannon detailed all the information from the handout he presented to the Commission. He continued that the contractor proposals are due on July 16, 2013, review process to be completed by July 31, 2013 and the award recommendation to Commission will be on August 9, 2013. Commissioner Ganger inquired if there was a meeting scheduled with all vendors to present their proposal. Mr. Brannon responded that there is a pre -bid meeting scheduled for July 9s'. He continued that date may move forward. Commissioner Ganger inquired if that meeting is required by law. Mr. Brannon answered "No" and that it was an opportunity to answer questions. Mayor Orthwein inquired if contractors were requesting the "packets ". Mr. Brannon stated he has heard from contractors who were out of town and he continued that he will respond by email to show the advertisement. Commissioner Ganger asked if he was receiving any feedback from people who he has been in touch with indicating higher costs than have been expected. Mr. Brannon responded that he does not have personal contact with them but rather send them a copy of the invitation to bid. He continued that it is not permitted to have conversations with the people bidding unless they are held with all bidders present. Commissioner Stanley requested a clarification on the thirty -five (35) street lights. Mr. Brannon detailed the location of all the lights utilizing the foldout from the packet the Commissioners received. CCommissioner Stanley inquired if a decision was finalized regarding AlA lighting. Mayor Orthwein responded that there was no final decision on that issue. Commissioner Ganger discussed the colors. He also inquired when a vote was needed for a proper bidding. Mr. Brannon stated that he had a request out to Line Dynamics who will quote a cost. He discussed the bid procedures. Regular Meeting and Public Hearing Town Commission Meeting June 14, 2013 — Page 8 Commissioner Stanley inquired if there has been any resolution for credit for the overhead lights from the DOT. Mr. Brannon responded that the DOT pays for lights on State roads. Mayor Orthwein questioned if a few more lights were added, would the Town receive more credit. She also Oinquired if there were samples available. Mr. Brannon replied they were in route. A discussion ensued regarding chipping of the poles, and keeping the residents updated with all the new street lighting information. All agreed that the residents would be excited to be kept informed. Mr. Brannon referred to the color charts, feasibility, and funding activities, in the packet He continued that homeowners in the 1" phase will receive a package within the next week. Mr. Brannon discussed the issue of residents who are not presently in Town and how he reaches them. Mayor Orthwein asked for any questions or comments. There were none. B. Town Manager 1. Renewal of Waste Management Refuse Collection Contract Town Manager Thrasher reported that the Waste Management Refuse Collection Contract is up for renewal He referred to the memorandum and draft he distributed to the Commissioners. Town Manager Thrasher further stated that he recommends negotiating a new contract with Waste Management, as he has considered the level of service, satisfaction, trust and history the Town has had with this company in the past. Commissioner Ganger stated he fully agrees with the renewal and discussed the issues of consternation of Delray Beach. He addressed the problems of the large trucks and early times of their pick -ups throughout the Town. Commissioner Ganger commented on the condominium fees. He also questioned the use of other vendors. Town Manager Thrasher discussed the $140,000 franchise fees and that the trucks will be going from diesel to propane gas fuel He also stated that he and Mayor Orthwein would work together when negotiating the new contract. C� Commissioner Ganger urged Town Manager Thrasher to request the trucks not come as early in the morning to pick up the refuse, adding he had no objection but some other residents have mentioned this. Commissioner Ganger moved and Commissioner Stanley seconded to approve the renegotiation of the Waste Management Refuse Collection Contract All voted AYE. Regular Meeting and Public Hearing Tawo Commission Meeting June 14, 2013— Page 9 2. Interlocal Agreement Contract Town Manager Thrasher discussed issues regarding franchise agreements, gas lines, taxes and revenues. He is, therefore, suggesting that the Town of Gulf Stream enter into an agreement with the Town of Palm Beach to proceed with the investigation of potential litigation before the PFC regarding franchise fees from Florida Public Utilities at a cost exposure not to exceed $1,000. Town Manager Thrasher continued that the Town Ohas the ability to have this revenue analyzed for the Town. He also stated that there would be a cost recovery in one year. Town Manager Thrasher reported that Town Counsel Randolph who also is Town of Palm Beach's Counsel had more information, if required. Commissioner Ganger stated he feels that the Town has an obligation to their taxpayers to stay within reasonable bounds. He further commented that the Town could not do this on their own, and it was a classic example of communities working together and leveraging their common needs. Town Counsel Randolph stated that there were approximately six (G) to eight (8) other communities invited to join, with a deadline of July 18t' to go before their Commissions. He further reported that the Town of Gulf Stream was the lowest contributor. Town Counsel Randolph repeated that the cost was just for the investigation of litigation. Mayor Orthwein inquired as to the cost for Town of Palm Beach. Town Counsel Randolph replied $29,000. Commissioner Ganger stated he was happy to have the Town of Palm Beach on "our" Town's side with regard to gas service. Commissioner Ganger moved and Commissioner Stanley seconded to approve entering into the Interlocal Agreement Contract with the Town of Palm Beach, not to exceed $1,000. All voted AYE. C. Architectural Review & Planning Board Mayor Orthwein read the upcoming Meeting Dates: a. June 27, 2013 @ 8:30 A.M. b. July 25, 2013 @ 8:30 A.M. c. August 2013 — No Meeting (C d. September 26, 2013 @ 8:30 A.M. e. October 24, 2013 @ 8:30 A.M. E November TBD g. December TBD Regular Meeting and Public Hearing Town Commission Meeting June 14, 2013 — Page 10 D. Finance Director 1. Financial Report for May 2013 Town Manager Thrasher reported that the dual accounting system is up and n,nnin and it is expected that the change will be complete by July 1". Commissioner Stanley inquired whether there would be a change in the budget presentation. OTown Manager Thrasher stated that it would change internally. He continued that the draft budget will be available in July. 2. Water Usage as of May 31, 2013 There were no comments. E. Police Chief Police Chief Ward provided the Activity Report for May 2013. He reported that all vacancies in the Police Department have been filled. Police Chief Ward listed in detail the persons who have left and the new ones who have arrived to the department. Town Manager Thrasher advised that with this personnel change, there would not be a designated Code Enforcement Officer. Mayor Orthwein inquired regarding code enforcement issues. It was explained the new part-time officer would be working both day and night shifts to fill vacant slots and the past officer worked only days. Chief Ward stated that the Town of Gulf Stream could utilize a part-time Certified Code Enforcement Officer with all the new building being done in Town. Commissioner Ganger commented that issue should be addressed during budget preparations. Mayor Orthwein and Commissioner Stanley both stated there was no need to hire another officer. Chief Ward also stated that as a rule, police officers do not like code enforcement duty. He agreed that some modifications can be made with the present officers. CX. Items for Commission Action: A. Appointments 1. Town Commissioner to complete term to March 2014 a. Letter of Interest — Donna White, 2750 Ave. Au Soleil Commissioner Ganger reported on Ms. White's very effective experience on the ARPB but had to resign unexpectedly. He stated that he was surprised that she was the only applicant for the Commissioner's position. Commissioner Ganger also commented that the seat should be filled with someone from Place Au Soleil. Regular Meeting and Public Hearing Town Commission Meeting June 14, 2013 — Page 11 Mayor Orthwein stated that the position is advertised on the Town's web page. She reported that she has spoken with Donna, and she is very willing to serve. Mayor Orthwein also remarked that she has heard only good comments about this applicant Commissioner Ganger moved and Commissioner Stanley seconded to approve the appointment of Donna White to Town Commissioner to complete the term to March 2014. All voted AYE. 2. Alternate Member for the ARPB to March 2016 Mayor Orthwein reported that no one has applied for this position although it has been on the web page for several months. Commissioner Stanley also stated that he has approached residents and they all had their reasons also. Commissioner Ganger commented that other Town Commissions have the same problem. B. Letter of Understanding — Audit Services — Nowlen, Holt & Miner Town Manager Thrasher stated this procedure is done each year and it is the responsibility of the Town and the auditors. He fully recommends their services. Commissioner Ganger moved and Commissioner Stanley seconded to approve the Letter of Understanding between Nowlen, Holt & Miner and the Town of Gulf Stream for the upcoming year. All voted AYE. C. Items by Mayor & Commissioners Commissioner Ganger inquired regarding the Civility proclamation that other communities received. Town Clerk Taylor explained that the document was to proclaim May 2013 as Civility Month but the Town received it after the Town's May meeting. She continued she tried to modify the Delray Beach copy she was given by Commissioner Ganger but it was dedicated to the month of May. Town Clerk Taylor further stated she contacted Town Counsel Randolph who stated that because it came from a legal group that sponsored it and specifically selected the month of May, it would be difficult to adopt that particular document. She further stated that she had seen one some years ago that a Town had done and it was not dedicating a month Cto that but trying to pressure everyone throughout the year to conduct themselves in such a fashion. Commissioner Gauger responded that unfortunately in this day and age civility sometimes takes a backseat. He questioned how the Commission can do something and endorse this concept. Town Clerk Taylor inquired if the Commission would like a document brought back to the next meeting, e.g., a general proclamation. Regular Meeting and Public Hearing Town Commission Meeting June 14, 2013 — Page 12 Commissioner Stanley stated he would support it. He also commented that the Robert's Rules received a positive outcome. Town Counsel Randolph stated it can be done by stating the Town has this resolution from May from other communities which is certainly endorsed by the Commission but unfortunately it is beyond the time to Gproclaim May Civility Month. He continued if the Commission requests something more, it can be prepared accordingly. Commissioner Granger stated the document should include the other two (2) Commissioners absent this day. Mayor Orthwein commented that no document was needed but rather a statement at the next Commission Meeting. Commissioner Ganger discussed a letter reporting on the beach restoration issue. He stated he was happy with the support the Town was receiving from the officials. XI. Adjournment Mayor Orthwein adjourned the meeting at 10:50 A.M. Sandra Fein Recording Secretary C- June 7, 2013 MAYOR: Joan K. Orthwein VICE MAYOR: Thomas M. Stanley COMMISSIONER: Muriel J. Anderson W. Garrett Dering Robert W. Ganger REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JUNE 14, 2013 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of May 10, 2013. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. July 12, 2013 @ 9:00 A.M. 2. August 9, 2013 @ 9:00 A.M. 3. September 13, 2013 @ 9:00 A.M. 4. October 11, 2013 @ 9:00 A.M. 5. November 8, 2013 @ 9:00 A.M. 6. December 13, 2013 @ 9:00 A.M. B. Resignation of Commissioner Anderson VII. Public A. Requests 1. Report on 2013 Legislative Session - Representative Hager B. Communication from Residents (5 min. maximum) VIII. PUBLIC HEARING. /J1 /� A. Applications for Development Approval Deferred from May 10, 2013 Public Hearing 1. An application submitted by William Wietsma as agent for Ralph MacDonald, owner of the property located at 1410 N. Ocean Blvd., Gulf Stream, Florida, which is legally described in metes and bounds as Lots 1, 1 -A and 2, McLouth Subdivision, Gulf Stream, Florida. a. SUBDIVISION to divide one, 4.733 acre, parcel of land into 3 lots. b. DEMOLITION PERMIT to remove an existing driveway, a garage and shed. c. NORTH OCEAN BOULEVARD OVERLAY PERMIT to remove existing driveway from proposed Lot "C ". d. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit the division of one parcel of land containing 4.733 acres into 3 lots with the existing structures on proposed Lot "B" to remain. IX. Reports. A. Utility Undergrounding -Danny Brannon (Engineer) B. Town Manager 1. Renewal of Waste Management Refuse Collection Contract AGENDA CONTINUED C. Architectural Review & Planning Board 1. Meeting Dates a. June 27, 2013 @ 8:30 A.M. b. July 25, 2013 @ 8:30 A.M. c. August 2013 -No Meeting d. September 26, 2013 @ 8:30 A.M. e. October 24, 2013 @ 8:30 A.M. f. November to be determined g. December 26, 2013 @ 8:30 A.M. D. Finance Director 1. Financial Report for May 2013 2. Water Usage as of May 31, 2013 E. Police Chief 1. Activity for May 2013 X. Items for Commission Action. A. Appointments 1. Town Commissioner to complete term to Mar. 2014 a. Letter of Interest -Donna White, 2750 Ave. Au Soleil 2. Alternate Member for the ARPB to March 2016 B. Letter of Understanding -Audit Services - Nowlen, Holt & Miner C. Items by Mayor & Commissioners XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 C