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HomeMy Public PortalAboutA 2008-09-09 - WOMEN'S COMMISSION1 CITY OF LYNWOOD LYNWOOD WOMEN'S COMMISSION NOTICE OF REGULAR MEETING September 9, 2008 10:00 AM CITY HALL COUNCIL CHAMBERS AGENDA Margaret Araujo, Chairperson Sylvia Herron Gloria Jaimes Olga Real Commissioner Commissioner Commissioner I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Certification of Agenda Posting V. Minutes Approval for August 12 Regular Meeting VI. Review of Vice Chair duties VII. October 23, 2008 -Women's Power Half Hour VIII. Board Orals IX. Public Orals` limited to two minutes per speaker +°fcc~IVED SEP 0 4 2008 CITY OF LYNWOOD ~/~C,~ITY CLERK FFIC~ ~//~C a7 Martina Rodriquez ~'~~ Vice Chair Adjournment: Motion to adjourn to the next regularly scheduled meeting on Tuesday, October 14, 2008 at 10 AM in the City Council Chambers located in City Hall, 11330 Bullis Road, Lynwood, CA 90262. City of Lynwood Lynwood Women's Commission Meeting Minutes Tuesday, August 12, 2008 10:03 A.M. City Hall Council Chambers Call to Order: Chairperson Margaret Araujo called the meeting to order at 10:05 A.M. Pledge of Allegiance: Commissioner Martina Rodriquez led the Pledge of Allegiance. Roll Call: Chairperson Margaret Araujo -Present Commissioner Gloria Jaimes -Present Commissioner Sylvia Herron -Present Commissioner Olga Real -Present Commissioner Martina Rodriquez -Present Attendees Laura Alderete, Staff Liaison Serena Coulson-Johnson, Minutes Clerk Certification of Agenda Posting: Agenda was duly posted. Chairperson Araujo called for a motion to approve the July 8 minutes. Commissioner Herron noted corrections in the minutes. The minutes were approved with the necessary corrections. Motioned by Commissioner Herron and seconded by Commissioner Rodriguez. Review of Vice Chair Duties: Chairperson Araujo asked Ms. Alderete if she was prepared to give an overview of the Vice-Chair duties. Ms. Alderete answered no. Ms. Alderete asked, "What is it that you would like to review"? Chairperson Araujo stated that it is on the agenda for review. Commissioner Herron stated that it was tabled from the previous agenda to be discussed today. Chairperson Araujo stated to go on to the next item. Ms. Alderete asked what information she would need to get in order to be prepared for the next meeting. Chairperson Araujo stated to Ms. Alderete to get the duties for the Vice Chair from the City Clerks office along with the ordinance regarding friends for the Women's Commission for the next meeting. Chairperson Araujo asked for Public Orals there were none. Discussion on the Health Fair: Ms. Alderete stated that she was told by the Recreation Director, Perry Brents that there is no money for events for the Women's Commission. Chairperson Araujo asked for suggestion on raising money for the upcoming events. Commission Herron stated that the Women's Commission is not allowed to fundraise. Commissioner Jaimes asked are we still going to have the Health Fair. Chairperson Araujo answered, yes we can have the Health Fair, but the City will not pay for it. Chairperson Araujo suggested getting sponsors. Chairperson Araujo suggested to get the names of the people that will be sponsors for the events and give the names to Ms. Alderete so she can writer letters requesting sponsorship or bring the names to Ms. Alderete and she can contact them. Commissioner Jaimes asked what the date of the Health Fair is. Ms. Alderete stated that the Health Fair is scheduled for October 23, 2008. Chairperson Araujo suggested getting the sponsors by September. She stated that the Women Empowerment would like to be a part and that she will get in touch with that person. Chairperson Araujo asked if the date for the Health Fair is on the calendar at Bateman Hall and asked staff to call to make sure. Chairperson Araujo asked for suggests regarding food for the event. The suggested entities are Superior Market, Home Town Buffett, LA Huasteca and Lucy. Chairperson Araujo suggested that staff call and ask for donations. Ms. Alderete stated that staff will do the formal asking, but what will be needed is a letter requesting donations. Commissioner Jaimes stated that she will ask Victor. Commissioner Rodriquez asked who will provide the resources. She suggested gathering resources from different organizations. Ms. Alderete stated that in your outline you said you did not won't to do a free for all luncheon, you said that whosoever will let them come. She suggested having a small lunch, like sandwiches and tea would be good and also not have a full program. She stated that this way the focus will stay on the topic and not on the food. Chairperson Araujo stated that a discussion and decision were made to have a small lunch. Chairperson Araujo suggested inviting the Salvation Army, Senior Center, Dial-A-Hide, Paramount and South Gate. Chairperson Araujo asked if the Commissioners decided to charge for the event. Ms. Alderete stated that she did not recall, but she did not think charging the people would be a good idea. Chairperson Araujo stated that the Commission will get sponsors. Commissioner Jaimes stated that she will make the contacts. Ms. Alderete asked Commissioner Jaimes if she could call the sponsors and let them know what your needs are and also let them know you will follow up with a letter. Chairperson Araujo stated that the topic will be "Health and Nutrition ". There will be one guest speaker. Ms. Alderete stated that the Commissioners decided the event will be "Women's Power Half Hour", questions and answer session. She stated that she will work on getting the speaker and the program. Commissioner Jaimes mentioned that her daughter is a nutritionist and suggested that maybe she could be the speaker. 2 Ms. Alderete stated that Commissioner Jaimes daughter as the speaker for the event is an option for the Commissioners to consider. Chairperson Araujo mentioned to the Commissioners regarding a foundation called (MAOF) she was very impressed with their event, resources and their speaker. Chairperson Araujo suggested having the speakers speak on two different topics, Nutrition and Domestic Violence; she stated that because they are one in the same. Ms. Alderete stated that there is a difference between the two. She stated that when you are dealing with domestic violence it does not go hand and hand with nutrition. Commissioner Herron agreed. Commissioner Herron asked Commissioner Jaimes if her daughter works with nutrition for adults or children. Commissioner Jaimes answered both. Commissioner Jaimes also stated that her daughter works with the WIC program. Commissioner Herron said she asked because this event is suppose to be about adults. Chairperson Araujo called for a vote to have one speaker and the speaker will speak on Nutrition for women and children. Commissioner Rodriquez made a suggestion to have information on domestic violence for the women at the event. Chairperson Araujo suggested setting up a calendar for the year with (6) six topics, one topic for every two months. Chairperson Araujo stated that before Consuelo left the Commission asked her to put together a blank calendar so they could write in each event. She mention that the Health Fair is already planned and on the calendar. Ms. Alderete stated that the Health Fair is not planned, because there is no budget for it. She suggested the speaker have a half hour to speak and the next half for lunch. Commissioner Herron asked if there will be an event for the Gifts of Love program. Chairperson Araujo answered no; she stated there was no Gifts of Love program last year. Commissioner Herron stated because those things were not prepared by staff. Ms. Alderete stated that if the Commission would like to have the Gifts of Love program they can, and the reason the event was not scheduled the past two years is because there were no toys donated. Commissioner Herron asked Ms. Alderete did the letters go out. Ms. Alderete answered yes the letters went out. Ms. Alderete explained to the new Commissioners what the Gift of Love program it. Commissioner Rodriquez suggested that the Commission not use the calendar that the previous Commission voted on. Commissioner Herron stated that if the council has not approved our packet then why are we making decisions? Ms. Alderete stated that nothing has gone to the council. Chairperson Araujo mentioned that she spoke with councilmember Rodriquez and Mayor Pro Tem regarding the discussions for the retreat and all of the plans that were made. She stated that she told them that the Commission will be getting information to them for their approval. Ms. Alderete stated that she and staff will need to work on updating the calendar so is will reflect the decisions made at the retreat and she stated that we will get that to you ASAP we will not wait until the next meeting. Chairperson Araujo asked Ms. Alderete to make sure that in the green sheet the suggestions for the packet for the retreat be put on the bottom so that that if council has any suggestions they can 3 add or delete information. Chairperson Araujo asked Ms. Alderete to get these changes back to the Commission as so as you can. Ms. Alderete stated that the calendar is outdated and we will update the calendar with information the Commission would like to focus on and we will also point out to the council that the Commission will not be asking for money. We will seek outside sponsorship for donations for all the events. Commissioner Rodriquez stated that she will donate the $50.00 stipend she receives each month for events. Chairperson Araujo stated that she will donate her $50.00 stipend as well. Ms. Alderete asked the Commissioners to help gather information so she can put together a resource guide. Commissioner Rodriquez stated that she is already working on a resource guide. Chairperson Araujo suggested speaking with Mr. Bill Agopian and Plaza Mexico regarding community aid for resource information. Commissioner Jaimes mentioned that the WIC program has resource information. Ms. Alderete asked Commissioner Jaimes for a copy. Commissioner Jaimes will get sponsors for the event "Women's Power Half Hour." Topic will be on Nutrition Speaker will be Commissioners Jaimes daughter from WIC Commissioner Rodriquez asked if the Health Fair is going to be changed to "Women's Power Half Hour". Ms. Alderete stated that there is not going to be a Health Fair. She stated that the reason for the Women's Power Half Hour is to allow women to spend and hour with us. Ms. Alderete stated having the event at 10:00 a.m. would be a good option. Chairperson Araujo asked how many people are we expecting to be at the event. Ms. Alderete stated about 20 to 25 people to start. Commission Herron asked how would we get the people to come out to the event at 10:00 a.m. Ms. Alderete stated that 10:00 a.m, would be like a business meeting and she thinks that this would be a good time to start the event. There was a continued discussion around the time for the event. It was agreed upon to invite teen moms from Vista. Chairperson Araujo suggest to get the School District to supply a bus for transportation for the teen mothers if need be. Commissioner Jaimes stated that if the Commissioners are willing to donate their $50.00 stipend she can go to Home Town Buffett, Plaza Mexico to get fruit and pastries etc. Commissioner Rodriquez suggested giving the sponsors calendars letting them know what the Commission is doing for the year. She stated that we could seek their help that way and the ones that donate that month we can send them reminder letters. ' Chairperson Araujo suggested going back to discussing the initial event. She stated that the event is no longer called Health Fair it is called "Women's Power Half Hour". She stated that we know what we won't to do for next time a continental breakfast from 10:00 am to 11:00 a.m. on October 23, 2008. Commissioner Herron asked are there going to be RSVP's, fliers or what type of advertising are there going to have. Ms. Alderete stated that we will use fliers. Chairperson Araujo made a suggestion to prepare for more than 25 people. She suggested to preparing for 50 to 75 people. Ms. Alderete asked the Commissioner to help distribute fliers. Chairperson asked for a motion to have Commissioners assist in distributing fliers. Motioned by 4 Commissioner Rodriquez and seconded by Commissioner Real. Chairperson Araujo asked for opposes Commissioner Herron opposed. Chairperson Araujo asked for a roll call. A roll call was taken. Commissioner Rodriquez answered yes, Commissioner Herron answered no, Commission Jaimes answered yes and Commissioner Real answered yes, Commissioner Araujo answered yes, the motion passed. Board Orals: Commissioner Herron none and Commissioner Real none. Commissioner Rodriquez thanked Commissioner Real for helping at her event. Commissioner Rodriquez stated the event was very successful. Commissioner Jaimes asked that the Commissioners all work together. Chairperson Araujo stated that the meeting went well and that she is looking forward to this coming year in getting the calendar set for the activities. Chairperson Araujo stated that hopeful by the end of September she will be opening her restaurant. Chairperson Araujo asked Ms. Alderete to make sure she get the calendar information on the job duties for the Vice Chair and to also make sure the Commissioners get a copy of the ordinance stating the approval for the friends for the Women's Commission. Chairperson Araujo asked Ms. Alderete to make sure that council receive the information regarding the programs and the calendar. Ms. Alderete announced that the Mayor's State of the City Address is coming up Wednesday, August 27, 2008, and invitations were given to the Commissioners. Chairperson Araujo asked Ms. Alderete what is the status on the Commissioners business cards. Ms. Alderete stated that Jamel is working on the card. Public Orals: None. Commissioner Jaimes made a motion to adjourn the meeting. The motion was seconded by Commissioner Herron and approved. The meeting adjourned at 11:13 am. 5