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HomeMy Public PortalAbout10/21/86 CCM14:1 PAYROLL CHECKS - OCTOBER 21, 1986 9462 Jill E. Hodapp $ 867.78 9463 Michael J. Rouillard 650.77 9464 Michael W. Sankey 272.35 9465 James D. Dillman 945.96 9466 Robert P. Dressel 862.24 9467 Francis M. Pumarlo 624.82 9468 Karen D. Dahlberg 286.27 9469 JoEllen L. Hurr 846.06 9470 Donna Mae L. Roehl 846.06 9471 Laura M. Skarda 477.21 9472 Sandra L. Larson 288.29 9473 Jennifer Larson 33.26 9474 Hennepin Co. Support 423.00 9475 Farmers State Bank 1,228.57 9476 Commissioner of Revenue 556.45 9477 P.E.R.A. 539.96 9478 Social Security Retirement Div. 518.41 $10,257.46 ORDER CHECKS - OCTOBER 21, 1986 5230 Physician's Health Plan 211.07 5231 P.E.R.A. 668.19 5232 Social Security Retirement Div. 518.41 $1,397.67 0'-- cy 4 The Council of the City of Medina met in Executive Session on Tuesday, October 21, 1986 at 7:06 P.M. to discuss litigation and possible settlement of the fee payment court case of Woodlake Landfill. Present: William Reiser, Acting Mayor; Councilmembers Wilfred Scherer, Anne Heideman, Robert Mitchell; Attorney, Ron Batty; Planning and Zoning Administrator, JoEllen Hurr; Clerk -Treasurer Donna Roehl (7:15P.M.) Mayor Thomas Anderson (7:20 P.M.) William Reiser closed Executive Session at 7:40 P.M. The Council met in regular session at 7:40 P.M. Present in addition to those listed above: Public Works Director, James Dillman; Engineer, Michael Lynch 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Reiser to discuss the following additional items: Police Chief Sankey, Report on weekend burglaries Police Chief candidates, background checks Elm Creek Addition, street paving/sewer line televising Water line to QX Inc., Scheduling public hearing for Glenwood/Medina application of Economic Development Funds. Motion declared carried 2. MINUTES OF OCTOBER 7, 1986 Moved by Heideman, seconded by Scherer to approve minutes of October 7, 1986, as presented. Motion declared carried 3. MINUTES OF OCTOBER 14, 1986 Moved by Heideman, seconded by Scherer to approve minutes of October 14, 1986, as presented. Motion declared carried 4. PUBLIC WORKS DEPARTMENT Northwestern Bell Telephone Co. Moved by Scherer, seconded by Heideman to adopt Resolution 86-90, allowing Northwestern Bell Telephone Co. to bury cable at Hwy. 55 and Pinto Dr. Motion declared carried Wright -Hennepin Electric Co-op Moved by Scherer, seconded by Heideman to adopt Resolution 86-91, allowing Wright - Hennepin Electric to install service to the Robert Bradley subdivision on Willow Dr. Motion declared carried Linda Schmidt, Insurance Claim Moved by Scherer, seconded by Heideman to reimburse the General Adjustment Bureau $199.30 for payment to Linda Schmidt for damage sustained to her automobile as a result of a rock being thrown onto Hackamore Rd. by the city roadside mower. Motion declared carried Elm Creek Addition, Sewer Line Televising Engineer, Mike Lynch, explained that televising of the sewer line in the Elm Creek Addition would locate any problems and document the exact location of service conn- ections; cost for 2500 ft. would be from $700-$800. Jim Dillman stated that it would be worth the cost and he would recommend televising for any future subdivision. He asked whether the city or Jim Lutz would pay for the work. Moved by Heideman, seconded by Scherer to authorize televising Elm Creek Addition sewer lines, at city expense, but that future subdivision approval should include a require- ment that such work be completed by the developer. Motion declared carried Thomas Anderson asked who would make repairs if problems were discovered. Mike Lynch stated that the company doing the work for Jim Lutz has such a guarantee. 3 Elm Creek Addition, Street Paving Mike Lynch reported that Jim Lutz does not wish to pave streets in the Elm Creek Addition until the Spring of 1987 but that houses are being built and Occupancy Permits will be requested even though the agreement with Jim Lutz specifies that such permits will not be issued until the streets are paved. he explained that the project inspector believes that it is in the best interest of the city to pave the streets. Jim Dillman stated that Jim Lutz would like the option to either pave or not pave, this fall. Mike Lynch stated that there had been some problems with materials and he would recommend paving this fall. Moved by Heideman, seconded by Reiser to require that the blacktop base be placed on the streets in the Elm Creek Addition, this fall. Motion declared carried QX Inc., Water Line Mike Lynch explained that a 12" forcemain would be extended to the QX Inc. building at 2705 Hwy. 55 and that the owner would waive the necessity of advertizing a Public Hearing. He stated that authorization should be given to advertize for bids on November 14th. Moved by Heideman, seconded by Scherer to adopt Resolution 86-92, acceptance of bids on November 14, 1986 at 10:00 A.M. for a water line to serve QX Inc. 2705 Hwy. 55. Motion declared carried 5. POLICE DEPARTMENT Michael Sankey, Clothing cost reimbursement Moved by Mitchell, seconded by Heideman to reimburse Michael Sankey $275. for used jackets, bullet proof vest and shirts. Motion declared carried Voting NO -Anderson Police Chief Candidates Thomas Anderson asked if Council wished to have West Hennepin Police Chief, Jim Franklin, review resumes of Police Officer candidates and advise Council which, if any, would be unacceptable. Moved by Reiser, seconded by Scherer to request Jim Franklin to review resumes for any objectional officers, contingent upon approval of candidates that they may be reviewed. Motion declared carried Anne Heideman stated that a Police Chief should be hired before an officer. Thomas Anderson asked if Mark Moran should be contacted regarding his possibly returning to Medina. Robert Mitchell stated that he was in favor of maintaining a Medina dEpartment; that it woudl take a month to six weeks to hire a chief and that Medina could contract for some additional service. Wilfred Scherer suggested contracting for one, eight hour shift per day. Thomas Anderson explained that he had circulated surveys regarding city operations and he wanted input from citizens before making a final decision. William Reiser stated that he would cotact Mark Moran but would need to know what he should ask him. Donna Roehl asked why there was no officer on duty on Sunday's. Anne Heideman asked if work shifts could be rotated. Moved by Mitchell, seconded by Heideman to maintain a Medina Police Department because the city had spent time and money building up the existing department. Motion declared carried Voting No -Anderson, opposed because survey results had not been obtained. Mayor Anderson asked Councimembers what the size of a department should be. Wilfred Scherer stated there should be three Officers and a Chief. Moved by Heideman, seconded by Mitchell to proceed to contract with Hennepin County for 40 hours per week of Police Coverage. Motion declared carried 1 4`a Moved by Heideman, seconded by Scherer to rescind the motion regarding having Police Chief Franklin review officer resumes. Motion declared carried Police Chief Candidates Anne Heideman stated that the Police Chief selection committee had agreed that four candidates should be investigated and that she had spoken to Mike Postle who had said that the city could get background checks just as promptly and cheaper than those done for the police officers. Moved by Scherer, seconded by Reiser to request background checks be done on four applicants, at lowest cost to the city. Motion declared carried 6. PLANNING AND ZONING DEPARTMENT Holy Name Church JoEllen Hurr reported that Holy Name had completed most of the work covered under the agreement and that she would recommend retaining $16,500 of the escrow funds to guarantee completion of the remainder of the landscaping and striping of the parking lot. Moved by Scherer, seconded by Heideman to release all but $16,500 of the escrow funds posted by Holy Name Church. Motion declared carried Woodlake Landfill, Garage JoEllen Hurr reviewed memo regarding the application of Woodlake to construct a concrete garage to be used to store and repair equipment used in the operation of the landfill. She stated that the Planning Commission had recommended approval with a number of con- ditions. Thomas Anderson stated that council might wish to consider allowing a pole -type building because of the length of time remaining in the permit period. Thomas Crosby stated that to permit anything new would be contrary to the spirit of the permit and the city might be in a difficult posistion if Woodlake argues, at the end of the permit period, that they have not had reasonable use of their building. JoEllen Hurr stated that the original permit does not address collection of garbage and that this permit would link the building to the original permit. Thomas Crosby asked if Council could deny a building permit if it meets city code. Ron Batty stated that Council could not, but what he was asking was could a permit be issued if conditions were met as set forth in the ordinance. Attorney, Dick Nowlin, stated that he did not see how a 3000 ft. addition to a 10,000 sq. ft. building would change the legal right to operate at the end of 10 years. Thomas Crosby stated that he did not want subsequent negotiations to weaken the 1984 agreement. Dick Nowlin stated that it would be risky for the city to modify the existing permit. Thomas Anderson stated that he did not want to create a situation whereby landfill operators believed they could operate forever. Robert Mitchell asked that the land alteration permit application be discussed as part of the total request. Woodlake Landfill, Land Alteration JoEllen Hurr reviewed memo regarding the land alteration necessary to construct the Leachate collection system in Areas 3 and 4. Bruce Liesch asked what options, other than stockpiling, there might be for the material. Rollin Smith stated that it could be stockpiled on Area I but citizens would object because it would be unsightly. Bruce Liesch stated that there would be a problem with drainage if piled on Area I. He stated that he wanted the least disruption possible and asked if the material would be removed from the site or used as final cover. Rollin Smith stated that it would be used for final cover. JoEllen Hurr stated that the design was not worked out when the original permit was approved. Thomas Anderson asked what had happened with the trees to the north. 1 4 j Leonard Leuer stated that the Environmental Impact Statement had a map indicating that the upland forest would not be disturbed, but the dirt in that area needs to be moved so that the collection system can be installed. Thomas Anderson asked if there was any other area that dirt could be stockpiled, such as the area between the berm and the swamp. Bruce Liesch stated that they will be installing monitoring wells in that area and that it is preferable to stockpile north of Areas 3 and 4, than putting on Area I which is closed and stabalized. rollin Smith stated that the dirt piles would be shaped and seeded. Robert Mitchell stated that land alteration is consistent with others but because major work is being done some language is needed from the city. JoEllen Hurr stated that it might be beneficial to have a building for end -use monitoring. Thomas Anderson stated that they should be told that the building would need to be taken down within 10 years. Moved by Mitchell, seconded by Heideman to authorize staff to prepare a land alteration permit according to terms included in the application and that the Mayor and Attorney should review it before it is given to the applicant. Motion declared carried Moved by Mitchell, seconded by Heideman to table action on the garage application of Woodlake Landfill, until November 5th, with attorney to draft a Conditional Use Permit according to recommendations of Planning Commission, items contained in their application and items discussed by Council. Motion declared carried Gladys Schlosser, Preliminary Subdivision Moved by Mitchell, seconded by Reiser to adopt Resolution 86-93, granting Preliminary Subdivision approval to Gladys Schlosser for property located on Chippewa Rd. Motion declared carried 7. ECONOMIC DEVELOPMENT GRANT Moved by Heideman, seconded by Mitchell to hold a Public Hearing on November 18, 1986 at 8:00 P.M. to discuss Twin City Monorail's application for Economic Development funds through the cities of Medina and Glenwood. Motion declared carried 8. BILLS Moved by Reiser, seconded by Scherer to pay the bills; Order Checks # 5230-5232 in the amount of $1397.67 and Payroll Checks # 9462-9478 in the amount of $10,257.46. Motion declared carried Moved by Scherer, seconded by Mitchell to adjourn. Motion declared carried Meeting adjourned at 9:45 P.M. 1� Clerk -Treasurer ayor October 21, 1986