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Home My Public Portal AboutMinutes-06/10/2015City of Tiffin Iowa — Work Session — June 10, 2015 300 Railroad Street, Tiffin, Iowa 52340 City Hall Council Chambers Roll Call The City of Tiffin City Council met in a work session on Wednesday, June 10, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 6:31 P. M. Roll Call: Joann Kahler, Peggy Upton, Jim Bartels, Al Havens, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Interim Assistant City Administrator Tim Long„ Engineer Doug Frederick, Public Works Director Brett Mehmen, and Deputy Clerk Ashley Jay -Platz Motion to approve agenda by Kahler Seconded by Bartels All ayes, motion carried Discussion of General Obligation Annual Appropriation Corporate Purpose Loan Agreement — Jeff Heil — Northland Securities Doug Boldt gave a handout to council which displayed the City Projects and shows total cost of project, funding sources, any outside funding (if any), balance paid and balance remaining. Jeff Heil discussed the bonding and debt service. Discussion/Questions from Council Members regarding items on the Agenda Doug Boldt discussed an agenda item regarding hiring Public Works Maintenance Worker. Motion to adjourn work session by Ryan. Seconded by Bartels. All ayes, motion carried. Work session Adjourned at 7:02 PM City of Tiffin Iowa — Council Meeting — June 10, 2015 300 Railroad Street, Tiffin, Iowa 52340 City Hall Council Chambers The City of Tiffin City Council met in regular session on Wednesday, June 10, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:03 P. M. Roll Call: Joann Kahler, Peggy Upton, Jim Bartels, Al Havens, Mike Ryan. Absent: Also present: City Administrator/Clerk Doug Boldt, Interim Assistant City Administrator Tim Long„ Engineer Doug Frederick, Attorney Crystal Raiber, Public Works Director Brett Mehmen, and Deputy Clerk Ashley Jay -Platz Motion to approve the agenda by Ryan Seconded by Kahler All ayes, motion carried. Johnson County Sheriff — Didn't have any information for council and no comments from council. Consent Agenda 1. Approval of City Council Minutes- Motion to Amend Wed May 13 minutes by Upton — Business 3 item down- approve "Pinnacle Ridge PAD" 2 Ryan. All ayes, motion carried. 2. Approval of Liquor License Renewal — Casey's General Stores. City Council Agenda Page 1 of 4 Motion to approve consent agenda by Ryan. Seconded by Kahler. - All ayes, motion carried. Mayoral Proclamation- Childhood Cancer Awareness Week- Mayor Berner read the Childhood Cancer Awareness Week Proclamation. Declared the week of June 7th —13th Childhood Cancer Awareness Week. Public Hearing on the Proposal to Enter into an Essential Purpose Loan Agreement in a Principal Amount not to Exceed $6,500,00 Motion to open Public hearing by Upton. Seconded by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Open at 7:12PM. Discussion: No comments, written or verbal. Motion to close Public hearing by Ryan. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Closed at 7:13PM. Public Hearing on the Proposal to Enter into a Municipal Park Loan Agreement and to Borrow Money thereunder in a Principal Amount not to Exceed $400,000 Motion to open Public hearing by Ryan. Seconded by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Open at 7:13PM. Discussion: Jack Burnham had a question if the proposed additional 250,000 was included in the 400,000 for parks. Advised that the 250k will be in the General. Motion to close Public hearing by Upton. Seconded by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Closed at 7:15PM. Public Hearing on the Proposal to Enter into a Trail Improvements Loan Agreement and to Borrow Money thereunder in a Principal Amount not to Exceed $400,000 Motion to open Public hearing by Ryan. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Open at 7:15PM. Discussion: No comments, verbal or written. Motion to close Public hearing by Upton. Seconded by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Closed at 7:16PM. Public Hearing on the Proposal to Enter into an Economic Development Loan Agreement and to Borrow Money thereunder in a Principal Amount not to Exceed $140,000 Motion to open Public hearing by Kahler. Seconded by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Open at 7:16PM. Discussion: No comments written or verbal. Motion to close Public hearing by Upton. Seconded by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Closed at 7:17PM. Public Hearing on the Proposal to Enter into a Land Acquisition Loan Agreement and to Borrow Money thereunder in a Principal Amount not to Exceed $260,000 Motion to open Public hearing by Ryan. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Open at 7:18PM. Discussion: NO comments, verbal or written. Motion to close Public hearing by Upton. Seconded by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Closed at 7:19PM. Public Hearing on Amending the Municipal Code of Tiffin, Iowa, Chapter 63 — Speed Regulations for Speed Limit — Technical Corrections Motion to open Public hearing by Ryan. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Open at 7:23 PM. City Council Agenda Page 2 of 4 Discussion: Dick Huff had a comment. Motion to close Public hearing by Ryan. Seconded by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Public Hearing Closed at 7:26PM. Motion to approve Ordinance No. 2015-375 — Ordinance Approving the Correction of Speed Limit on Robert's Ferry Road - no action due to title correction- moving to 2°d reading. Motion to approve Resolution 2015-083 - Resolution taking Additional Action to enter into Loan Agreements and Combining Loan Agreements by Ryan. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Upton asked we are not committed to this amount? Doug advised yes. Motion to approve Resolution 2015-079 — Resolution to Set Public Hearing Date of June 24, 2015, for Pinnacle Ridge PAD by Ryan. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Resolution 2015-080 — Resolution to Set Public Hearing Date of June 24, 2015, for FY 2014-2015 by Ryan. Seconded by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Resolution 2015-081 — Resolution Amending Sidewalk Agreement with no action already handled in March Motion to approve Resolution 2015-082 — Resolution Approving City Administrator/Clerk as an Authorized Signor on Accounts at University of Iowa Community Credit Union by Upton. Seconded by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve payables by Havens. Seconded by Ryan. All ayes, motion carried. Motion to approve Change Order #2 — Rathje Construction by Bartels. Seconded by Kahler. All ayes, motion carried. Motion to approve Pay Application #3 — Rathje Construction by Kahler. Seconded by Havens. All ayes, motion carried. Motion to approve pay application #6 — Maxwell Construction by Bartels. Seconded by Havens. All ayes, motion carried. Brian Shay- Building Inspector- presented and recommended this software to make the tracking building permits progress and status. Motion to approve the Purchase of iWorQ software for Building Permits Process by Ryan. Seconded by Kahler. All ayes, motion carried. Motion to approve Bella Sala Event Parking Agreement by Ryan. Seconded by Kahler. All ayes, motion carried. Motion to approve Replacement Loader from Minnesota State Bid in the Public Works Department by Kahler. Seconded by Ryan. All ayes, motion carried. City Council Agenda Page 3 of 4 Motion approve the hiring of the Public Works Maintenance Worker with entry level pay rate by Ryan. Seconded by Upton. Three ayes, Two Nays; motion carried. Potential Real Estate Purchase — Closed Session in Accordance With Iowa Code (21.5j) To discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed. Motion to enter closed session by Bartels. Seconded by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Entered closed session at 8:13 PM Motion to enter back into open session by Ryan. Seconded by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Entered Open session at 8:39 PM. Motion to have City Administrator obtain an appraisal for property of interest by Ryan 2'd Kahler. All ayes, motion carries. Mayor's Report- MPO meeting- Approved 2016 Plan, Coralville construction of summer of 16 for trail, Thank you to the Fire Department for Garbage Day. Burn Pile sign and revise the Ordinance. City Council Reports — Upton request to have reports from concessions stands, -Jim & Al attended the Watershed Management Meeting. Director of Public Work's Report- Signs for Burn Pile, Splash Pad concerns, Potter Park Bridge upkeep, Deerview Fire Protection. City Engineer's Report - Jay Anderson HFC- Ireland Avenue- San sewer, water main up to HWY 6. Discussion on time frame on Ireland. City Attorney's Report - Burn Pile — needing wording on sign to make ordinance match. Also needing to discuss the fines for this violation. Not to exceed $750 for first offense. Fence Permit — need to omit the ordinance reading 3 ft of prop line and just only require agreement on property line. City Administrator's Report - Doug advised will be getting council a formal report in the future. Doug also discussion about the Annexation of Sunnybrook Park. Tim gave update on the status of the fund balances. Motion to adjourn by Ryan. Seconded by Upton. All ayes, motion carried. Meeting adjourned at 9:16 PM. June 10, 2015 Ashley Jay -P tz �Cle City Council Agenda Page 4 of 4