HomeMy Public PortalAbout08/09/2013MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 9, 2013 AT 9:00 A.M.
IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
I. Call to Order: Mayor Orthwein called the Meeting to order at 9:00 A.M.
II. Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Orthwein.
�) III. Roll all:
Present and Joan K Orthwein Mayor
Participating Thomas Stanley Vice -Mayor
Robert W. Ganger Commissioner
Donna White Commissioner
Absent /with Notice W. Garrett Dering Commissioner
Also Present and William H. Thrasher Town Manager
Participating Rita L. Taylor Town Clerk
John Randolph Town Counsel
Garrett J. Ward Police Chief
Jennifer Snyder Representing Richard Jones, Architect
David Bodker Landscape Architect
Mark Grant Attorney
Wm. & Shelly Himmehich Town Residents
Danny Brannon of Town Consultant for Undergrounding
Brannon & Gillespie Project
Rob Tala Kolter Urban LLC
IV. Minutes:
A. Regular Meeting & Public Hearing held on July 12, 2013
Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the Minutes of
the Regular Meeting held on July 12, 2013. All voted AYE.
B. Special Meeting held on July 23, 2013
Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the Minutes of
the Special Meeting held on July 23, 2013. All voted AYE.
C. Special Meeting held on July 24, 2013
Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the Minutes of
the Special Meeting held on July 24, 2013. All voted AYE.
D. Special Meeting held on July 26, 2013
Commissioner Ganger made a correction of Mr. Siemon's name. He stated that it was
incorrectly spelled. He also stated his name had a typo.
Vice -Mayor Stanley corrected the word application to building permit on Page 5.
Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the
amended Minutes of the Special Meeting held on July 26, 2013. All voted AYE.
Town Clerk Taylor swore in all persons who planned on speaking at this meeting: Jennifer Snyder, David
Bodker, Mark Grant, Wm. & Shelly Himmelrich, Rob Tala, and Danny Brannon.
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Toxm Commission Meeting
August 9, 2013 — Page 2
V. Additions, Withdrawals, Deferrals. Arrangement of Agenda Items
Town Manager Thrasher reported that Attorney James Ballerano asked to have the appeal, Item
VIII. B.1., withdrawn from the Agenda.
VI. Announcements:
A. Mayor Orthwein announced the upcoming Regular Meetings and Public Hearings.
1. September 13, 2013 @ 3:30 P.M.
2. September 13, 2013 @ 5:01 P.M. — Budget Hearing
3. September 24, 2013 @ 5:01 P.M. — Budget Hearing
4. October 11, 2013 @ 9:00 A.M.
5. November 8, 2013 @ 9:00 A.M.
G. December 13, 2013 @ 9:00 A.M.
B. Mayor's Proclamation —"Florida Water Professional Week"
Town Clerk Taylor stated that August 12, 2013 through August 16, 2013 will be "Florida Water
Professional Week ".
VII. _COMMUNICATIONS FROM THE PUBLIC (5 MIN. MAXIMUM
Shelly Himmehich, 1304 North Ocean Boulevard discussed her appearance at the June 14, 2013
Regular Meeting and Public Hearing at Town Hall and reported the following: She referred to Mr.
Wietsma's subdivision application for Mr. McDonald which was approved with conditions for his
property that borders the Himmelrich's property. Mrs. Himmeltich stated that one of the conditions
was for Mr. McDonald and his future HOA to maintain a buffer of vegetation. She continued that on
August 5`h, Mr. McDonald's trees were trimmed and several plants were removed from the buffer.
Mrs. Himmelrich contacted Town Manager Thrasher who contacted Mr. McDonald's son and was
told it was routine maintenance. She stated for the record that the "routine maintenance" has led to a
very substantial thinning of their hedge. Mrs. Himmelrich detailed what can be seen from their
residence for the first time in their fourteen (14) years. She handed Town Clerk Taylor seven (7)
photographs on these issues. Mrs. Himmelrich stated her husband William contacted Mr. Wietsma
who said that he would remedy the situation. She also stated she is unable to speak directly to their
neighbor, Mr. McDonald. Mrs. Himmehich thanked the Town for their continued support and stated
they have incurred serious legal fees as a result of the subdivision. She also stated that they are still
not receiving any required notifications of the meetings and hearings at Town Hall.
Mr. Himmelrich discussed the Town's website regarding the ARPB and the new subdivision. He also
C- stated that whenever the conditions are imposed the conditions must be enforced before the new plat
is signed for the new subdivision.
Mayor Orthwein asked for any other speakers. There were none.
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VIII. PUBLIC HEARING:
Town Clerk Taylor read the following:
A. Applications for Development Approval
1. An application submitted by Richard Jones, as Agent for Harbor View Estates LLC, the
owners of the property located at 1224 N. Ocean Blvd., Gulf Stream Florida, legally
described as Lot 5, Hidden Harbour Estates Plat 2.
a. NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit the installation of
landscaping and the easterly portions of privacy walls within the North Oceana Boulevard
Overlay District.
b. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to permit construction of an
5,726 square foot, partial two -story, Colonial West Indies single family dwelling with a 3-
car attached garage, pool and cabana.
Jennifer Snyder introduced herself and stated she was making the presentation in the absence of Mr. Jones.
She described in great detail and displayed plans of Lot 5, a Colonial West Indies Single family dwelling. Ms.
Snyder discussed the uniqueness and differences of the home compared to other Hidden Harbor lots, and
stated this home met all Town codes. She stated that they are proposing heavy landscaping alongside AlA, as
well as on both sides.
Commissioner Ganger commented on the "not so friendly" letter received from the ARPB Chairman Scott
Morgan, and he asked how Nis. Snyder or her company responds to this design, as it relates to maintaining
the character of homes in the Town of Gulf Stream.
Nis. Snyder responded that although it is a 2 -story house, it does have 1 -story elements that are incorporated
in the home that brings down the mass, and therefore not a box on site. She stated they are trying to
incorporate different styles within the same community.
Commissioner Ganger inquired if Ms. Snyder, as an Architect, thought that people would look back and say
that the character of this community, in this particular area, is now what she sees in front of her.
Nis. Snyder responded "Yes ", and stated that the mapping and the quality of the work is what you see being
built, in these high ranges.
Mr. Bodker discussed in detail and referred to the plans displayed regarding landscaping. He listed the
number and types of trees to -be planted. Mr. Bodker reported on the elevation, and how the landscaping is
Cl being coordinated with the adjacent lots.
Vice -Mayor Stanley requested Mr. Bodker review the breezeway screening.
Mr. Bodker described the softening palms and the magnolias that help make it very symmetrical, as with the
house. He referred to the elevation and accent plants also.
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Commissioner Ganger inquired if the Himmelriches were impacted by this house.
Mr. Bodker stated that it was very difficult to hide a 2 -story house but explained Lot 6 would impact them the
most. He stated that Billy Himmelrich always told him that they have been terrific about responding to the
Himmel ich's needs.
OMr. Grant, representing Mr. Laudoni addressed the "wings" issue again stating that the length of the
breezeways are 27 ft. which is a relatively very short distance. He described what a "McMansion" meant to
him, giant entry, 2 -story doors, and all homes in the area look very much the same. Mr. Grant reported that
these homes in his opinion are unique and stay within the required guidelines. He continued that these
homes are very tasteful and not overbearing.
Commissioner Ganger stated that he agreed but that they are creating a new character. He questioned again
if this is an enduring look.
Mayor Orthwein stated that the ARPB gave their approval.
Vice -Mayor Stanley moved and Commissioner Ganger seconded approval of a North Ocean Boulevard
Overlay Permit based on a finding that the landscaping and easterly portion of a privacy wall meet the
minimum intent of the Design Manual and applicable review standards. All vote AYE.
Vice -Mayor Stanley moved and Commissioner Ganger seconded to recommend approval Level III
Architectural /Site Plan based on a finding that the proposed partial two -story single family Colonial West
Indies style dwelling, a 3 -car attached garage, pool and cabana, a total of 8,726 SF meets the minimum intent
of the Design Manual and applicable review standards with the following conditions:
1. The entry feature, measured from FFE to top of railings, shall be <14'.
2. The electric service lines shall be buried.
3. A sample of the gray color roof tile to be provided for approval.
4. Any minor modifications in the landscape plan shall be submitted to the Town Manager
for review and approval and any major modifications shall be brought back to the ARPB for
review and approval, prior to commencement of landscaping.
5. Wall and /or fences will be measured from the lowest abutting grade with a maximum
height of 6' including any lighting fixtures that may be attached.
6. All chain link fencing will be screened from neighbor's view.
Commissioner Ganger inquired about the entry feature that was on the original plans.
Town Manager Thrasher stated that it originally did not follow the code but that there were alterations
made to conform to code.
Town Manager Thrasher stated he was uncomfortable at not having a sample of the roofing at this hearing.
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Mayor Orthwein stated it was same as the other home on Lot 6. She stated that the ARPB had it at their
meeting.
Commissioner Ganger stated it would be helpful to see it.
OTown Clerk Taylor stated it was not in the building.
The sample was brought inside and was acceptable.
Town Counsel Randolph stated that it was approved by the ARPB.
All voted AYE.
B. Appeal Final Action of Planning & Bldg. Administrator
1. An appeal submitted by James A. Ballerano, Jr. Esq. as agent for Cynthia C. Grumney, owner
of the property located at 2960 Polo Drive, Gulf Stream, Florida, legally described as Lot 21
and that part of Lot 20, Gulf Stream Cove Subdivision.
a. Denial of a permit application to construct a dock /deck 7' to 8' wide.
This item was withdrawn by the applicant.
C. Request for Construction Trailer at West Side Villas, 4002 -4010 N. Ocean Blvd. — Kolter Urban
LLC.
A representative from Kolter Urban, Rob Tala requested permission for a construction trailer to be parked on
the site at 4002 N. Ocean Blvd. He stated that the Town's guidelines have been met regarding the total size
of the unit. He also stated that there will be a landscape screen provided and a 6' construction fence and
cover around the project. Mr. Tala stated that the fence and trailer would probably be on site approximately
12 months or less, and hopefully would not require any further time extensions. He pointed out that the
trailer would be placed parallel to AlA due to the configuration of the project.
Town Manager Thrasher added that the company did not realize they had to apply for permission.
A discussion ensued amongst the Commissioners regarding exact location, machinery, and materials used.
Commissioner Ganger moved and Vice -Mayor seconded approval for a construction trailer to be placed
Oat West Side Villas, 4002 -4010 N. Ocean Blvd., Gulf Stream, Florida, as shown on the survey of the site. All
voted AYE.
IX. REPORTS:
A. Utility Undergrounding — Danny Brannon (Engineer)
1. Phase I Bid Analysis
2. Award of Bid — Phase 1
Mr. Brannon distributed and updated the project schedule dated August 9, 2013. He discussed in detail his
continuous contact with AT &T, Comcast and FPL. blr. Brannon explained how the utility companies are
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August 9, 2013 — Page G
very slow to work with, as they pull off a project and proceed with their emergency repairs and new customer
connects. He stated that he realized that everyone is getting very anxious when this job will be completed.
Commissioner Ganger stated that was an understatement. He discussed the issues with the union, and
inquired regarding Jupiter Island's project.
QMr. Brannon reported Jupiter Island's ongoing progress. He also stated what steps he is taking to "shake the
tree" in obtaining updates from the utilities on Town of Gulf Stream's project.
Mayor Orthwein inquired if Phase 2 can proceed before Phase 1 is completed, and stated that she was
worried about the costs increasing.
Mr. Brannon stated that he is worried about the costs also, and that he has control over Phase 2. He reported
that he is concerned regarding the overhead lamp poles not coming out until AT &T and Comcast get their
work started. He detailed his past experience with FPL.
Commissioner Ganger stated that the "folks" in Town need to know what to expect with regard to the
poles. He also recommended putting pressure wherever pressure is needed to get things done.
Mr. Brannon reported that AlA poles were concrete and they would not be removed until the other utilities
do their work.
blr. Brannon reviewed and updated the Phase 1 and Phase 2 budgets. He stated that he was going to
consolidate some line items together to make it easier for everyone to follow. Mr. Brannon described the
easements in great detail. He commented on his successful efforts with easements in other municipalities,
and stated that they should not be an issue in Town of Gulf Stream.
Mr. Brannon advised the four (4) bid prices were not far apart. He reported that the high and low bids were
incomplete in that each of them failed to include the required work plans.
Town Counsel Randolph commented at this point "Is it your opinion to reject all of the bids and go back
to the street ?"
GMr. Brannon said that would be his recommendation. However, he offered the option of selecting one of the
two (2) bids that were complete.
Vice -Mayor Stanley stated that if all the bids are rejected, the bidders would rework everything and the
numbers will be a lot different, higher, lower, or maybe the same.
Commissioner Ganger inquired how many bidders were in it at the beginning and if any of the bidders
followed the rules.
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Mr. Brannon stated seven (7) bidders attended the pre -bid meeting but only four (4) submitted packages.
Town Counsel Randolph inquired if we were to make an award here at this time, are we still under budget.
Mr. Brannon responded "Yes ", and that he is budget driven, but it is the Commission's decision.
OTown Manager Thrasher inquired regarding the survey cost, a negative of $68,000.
Mr. Brannon stated that $68,000 was correct and he reported the details.
Commissioner Ganger questioned if there was any difference in timing with the bids received with respect
to start -up. He continued "If we pick a vendor today, when does the guy bring a shovel ".
Mr. Brannon responded "End of September ". He continued that it would take 4-6 months to get the pipes
in.
Commissioner Ganger discussed the frustration of the residents and the irresponsibility of the bidders in
not following instructions when preparing the bid.
Mr. Brannon reported the lowest bid to be $1,411,087 and the highest bid to be $1,770,000. He said that if
they came back for a rebid, they may be higher or lower than previous recorded.
Mayor Orthwein inquired if the $1,340,000 bid was a firm bid.
Mr. Brannon responded as they go into the scope it can possibly be less or more.
Vice -Mayor Stanley inquired regarding substantial change orders in other projects.
Mr. Brannon stated he did not have a lot of change orders, but rather discussions. He listed the companies
he has had experience with working in the past: (a) Hypower, (b) Mastech and (c) Wilco.
Commissioner Ganger stated that the Commission was relying on Mr. Brannon to make the best
recommendation he can.
GTown Manager Thrasher stated that while he wanted to use the right due diligence, he recommended the
award go to the lowest responsive bidder immediately.
Mayor Orthwein asked for feedback from Commissioners.
Vice -Mayor Stanley stated that the vote should be on what they have submitted already, and not put the bid
out again because the figures could change.
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Commissioner Ganger inquired regarding the cost of the street lighting portion figure of the bids.
Mr. Brannon discussed the street lighting and stated that the price was "right in the ballpark ".
Mayor Orthwein agreed with Vice -Mayor Stanley with regard to the possible changing of the bids, and
recommended Vendor A.
Commissioner Ganger moved and Vice -Mayor Stanley seconded moving forward with Vendor A,
Hypower Inc., 5913 MV 31" Avenue, Ft. Lauderdale, FL 33309, pending a successful bid review with regard
to the Undergrounding Project.
Town Counsel Randolph thought a bid review had been done.
Mr. Brannon reported that he would go through with the vendor to ensure their knowledge and scope is what
he is aware of, he would obtain an exact schedule, and address further questions.
Commissioner Ganger inquired if the above plan is only tentative, and if Mr. Brannon would have to return
to the Commission with new issues.
Mr. Brannon stated that was highly unlikely, but he always recommends the vendor discussion for better
understanding for both parties.
All voted AYE.
B. Town Manager
Town Manager Thrasher stated he had no report.
C. Architectural Review & Planning Board
1. Meeting Dates
a. August 2013 — No meeting
b. September 26, 2013 @ 5:30 A.M.
c. October 24, 2013 @ 8:30 A.M.
d. November TBD
e. December TBD
2. Recommendations to Commissioners
a. Code related matters
Town Counsel Randolph called attention to recommendations from the ARPB for amendments to Sec.70-
106 with regard to building colors. He reminded everyone that an Ordinance would be needed to make
amendments which he could draft for the next meeting. The other section relates to there being no review
for the placement of real estate signs and political signs.
Vice -Mayor Stanley discussed Section 71 -063 proposal, with regard to various designs with 2 -tone accent
colors on top and bottom of structures. He continued that there are a couple of designs where you can have
accent colors on the West Indies style and that he was fine with the changes. Vice -Mayor Stanley stated that
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it may or may not create a lot of work on some structures. He continued the Mediterranean style will not
have 2 -tones and 1 -story homes will not want two (2) tones. Vice -Mayor Stanley gave other 2 -tone examples.
He questioned if it should be attached to a particular style or into special exceptions.
Town Counsel Randolph stated he will contact Mr. Minor regarding those issues. He also commented now
that he has the consensus of the Commission, he will move forward with an ordinance and that a motion is
not required at this time.
D. Finance Director
1. Financial Report for July 2013
Town Manager Thrasher discussed the July year -to -date column figure of $301,990 and the utilization of
reserves of $225,000, which could change with the recent legal bills. He stated that he incorporated the
financial impact into the July Financial Report. Town Manager Thrasher reported that in his opinion the new
format is cumbersome and not as easy to work with.
2. Water Usage as of July 31, 2013
There was no comment.
3. Revised Tentative 2013/2014 Budget Discussion
Town Manager Thrasher discussed the proposed millage rate of 3.7. He also reported on the $280,000
repayment to the Town, and the major investment in the computer server files of $45,000, and that the figure
may change. Town Manager Thrasher continued that the adjusted millage rate revenue projected reserves are
a little over $162,000. He stated that the budget is balanced. Town Manager Thrasher reported that changes
will be made as information changes. He stated that this would be a good time for the Commission to relay
any requests to him.
Commissioner Ganger inquired with respect to the logic to justify 2 '/2% employees' wage increase. He
suggested separate the wage increases into increments of one way or another. Commissioner Ganger stated
he was scared, regarding the reserves.
Mayor Orthwein commented that it was a very unusual year, and the undergrounding project took up a great
deal of the reserves.
Commissioner Ganger stated that most of the costs are driven by wages.
GMayor Orthwein responded that with reference to the Police Officers, the Town should stay within a middle
range to attract the best applicants for that department and not go below the going rate.
Commissioner Ganger agreed but suggested looking at various options.
Town Manager Thrasher detailed the increase in labor costs. He further stated that the Town is dealing
with an impressive financial challenge but he still wants to defend the 2' /z% raise for employees.
Commissioner White inquired when the last employee wage increase took place.
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Town Manager Thrasher responded that there was always a yearly increase except in 2008/2009 when there
was no increase. He continued that last year the increase was 1 1/2 %, and the year before that was zero.
Commissioner Ganger stated that there are always tradeoffs when doing budgets. He also reported that
whenever something is done in Town Hall, it is always researched whether it is the best way and /or least
�J expensive way to do it.
�•J Town Manager Thrasher discussed how all finances are maintained very well, with the staff team's effort.
Mayor Orthwein commented on how the Town of Gulf Stream is a quality town.
Commissioner Ganger inquired regarding the radio dispatch contract expiration, and was advised that
apparently the listing of existing contracts had not been updated with regard to expiration dates.
Town Manager Thrasher stated that the next time the tentative budget is discussed will on September 13, at
the 1" reading.
E. Police Chief
1. Activity for July 2013
Police Chief Ward submitted the Activity Report for July 2013 and it was accepted as presented.
X. ITEMS FOR COMMISSION ACTION:
A. Items by Mayor & Commissioners
Town Counsel Randolph discussed the ARPB memorandum recommending that the Commission consider
the appointment of a committee to review the existing code, the goal being to possibly create a more user
friendly document, and to correct any inconsistencies that may exist. He emphasized the importance of this
being given prompt consideration.
Mayor Orthwein reported on her attendance at the ARPB, and their suggestion of a builder and /or an
architect on the special committee. She continued that it was the Commission's responsibility to fill the
positions on the new committee. Mayor Orthwein also discussed the concept of this committee.
CTown Counsel Randolph suggested applications being solicited or each Commissioner suggesting an
applicant for the committee. He stated that this process did not have to be finalized this day. Town Counsel
Randolph reported that this committee would be an ad hoc committee, operate in the sunshine, and attend
meetings. He also commented that his office would be involved as to what potential amendments would be
made to accomplish the purpose, as well as, Martin Minor, Urban Design.
Commissioner Ganger discussed the history of the ARPB, and the situation when a member of the new
committee had to recuse himself due to a conflicting building issue.
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Vice -Mayor Stanley reported that as an ad hoc committee you arc not advising a client, but just reviewing a
code.
Town Counsel Randolph added that the member is just sitting on a committee and it is a legislative matter
and not a judicial one. He recommended one person with an architectural background and the other four (4,
persons, interested residents.
Mayor Orthwein stated she would rather see a smaller than bigger committee and agreed to five (5)
members.
Town Counsel Randolph suggested putting something on the website and /or having each Commissioner,
prior to the next meeting speak to residents to see whom might be interested in being on the new committee
and reporting back with individual recommendations.
A detailed discussion ensued regarding experienced types of persons for the start up of the new committee
e.g., Chric Association Member, Architect, Builder, or Landscaper Architect.
Town Counsel Randolph stated if there is an expert wbo is not a resident in this community and wants to
be on this particular committee, it should be a possibility.
Commissioner Ganger moved and Vice -Mayor Stanley seconded to go forward with the appointment of
such committee. \ll voted AYE.
Mayor Orthwein asked for anv other business.
Commissioner Ganger commented on the white fly issue, and how Palm Beach took control of this
problem in their Town. He suggested that the Town of Gulf Stream consider a similar action.
Xl. ADJOURNMENT:
Mayor Orthwein adjourned the meeting at 1119 A.M.
Sandm Fein
Recording Secretary
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
NOTICE IS HEREBY GIVEN that the Architectural Review and
Planning Board of the Town of Gulf Stream will hold a Public
Hearing on Thursday, July 25, 2013 at 8:30 A.M. and the Town
Commission will hold a Public Hearing on Friday.,
August 9, 2013 at 9:00 A.M., both in the Commission Chambers of
n the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the
following will be considered:
An application submitted by Richard Jones, Architect
as agent for Harbor View Estates LLC owner of property
located at 1224 N. Ocean Blvd., Gulf Stream, Florida, legally
described as Lot 5, Hidden Harbor Estates Plat 2, for the
following:
NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit the
installation of landscaping and the easterly portions of
privacy walls within the North Ocean Boulevard Overlay
District.
LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction
of an 8,726 square foot, partial two - story, Colonial West
Indies single family dwelling with 3 car attached garage,
pool and cabana.
The Architectural Review and Planning Board shall make a
recommendation to the Town Commission, and the Town Commission
shall make a final decision regarding the subject application at
the meetings noticed above. These meetings may be adjourned from
time to time and place to place as may be necessary to hear all
parties and evidence.
The complete application materials are on file in the Office
of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida
33483, and may be reviewed during regular business hours, which
generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M.
ALL PARTIES INTERESTED IN THESE MATTERS may appear before the
Architectural Review and Planning Board and the Town Commission of
the Town of Gulf Stream at the times and place aforesaid and be
heard.
`. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY
THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION
WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS,
SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH
PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S.
Dated: July 5, 2013 Town of Gulf Stream, Florida
w
?-, a r
Rita L. Taylor
Town Clerk
August 2, 2013
MAYOR: Joan K. Orthwein
VICE MAYOR: Thomas M. Stanley
COMMISSIONER: W. Garrett Dering
Robert W. Ganger
Donna S. White
n REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 9, 2013 AT 9:00
IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD,
FLORIDA.
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes.
A. Regular
B. Special
C. Special
D. Special
AGENDA
Meeting of 7 -12 -13
Meeting of 7 -23 -13
Meeting of 7 -24 -13
Meeting of 7 -26 -13
COMMISSION OF
A.M.
GULF STREAM,
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. September 13, 2013 @ 3:30 P.M.
2. September 13, 2013 @ 5:01 P.M.- Budget Hearing
3. September 24, 2013 @ 5:01 P.M.- Budget Hearing
4. October 11, 2013 @ 9:00 A.M.
5. November 8, 2013 @ 9:00 A.M.
6. December 13, 2013 @ 9:00
B. Mayor's Proclamation - "Florida Water Professional Week"
VII. Communication from the Public (5 min. maximum)
VIII. PUBLIC HEARING.
_ A. Applications for Development Approval
1. An application submitted by Richard Jones, as Agent for
Harbor View Estates LLC, the owners of property located at
1224 N. Ocean Blvd, Gulf Stream, Florida, legally
described as Lot 5, Hidden Harbour Estates Plat 2.
a. NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit the
installation of landscaping and the easterly portions of
privacy walls within the North Oceana Boulevard Overlay
District.
b. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit
construction of an 8,726 square foot, partial two - story,
Colonial West Indies single family dwelling with 3 car
attached garage, pool and cabana.
B. Appeal Final Action of Planning & Bldg. Administrator
1. An appeal submitted by James A. Ballerano, Jr. Esq. as
agent for Cynthia C. Grumney, owner of the property
located at 2960 Polo Drive, Gulf Stream, Fl.,legally
described as Lot 21 and that part of Lot 20, Gulf Sream
Cove Subdivision.
a. Denial of a permit application to construct a
dock /deck 7' to 8' wide.
C. Request for Construction Trailer at West Side Villas,
4002 -4010 N. Ocean Blvd. - Kolter Urban LLC
IX. Reports.
A. Utility Undergrounding -Danny Brannon (Engineer)
1. Phase I Bid Analysis
2. Award of Bid -Phase I
AGENDA CONTINUED
B. Town Manager
C. Architectural Review & Planning Board
1. Meeting Dates
a. August 2013 -No Meeting
b. September 26, 2013 @ 8:30 A.M.
C. October 24, 2013 @ 8:30 A.M.
d. November to be determined
e. December 26, 2013 @ 8:30 A.M.
2. Recommendations to Commissioners
a. Code related matters
D. Finance Director
1. Financial Report for July 2013
2. Water Usage as of July 31, 2013
3. Revised Tentative 2013/2014 Budget Discussion
E. Police Chief
1. Activity for July 2013
X. Items for Commission Action.
A. Items by Mayor & Commissioners
XI. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105