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HomeMy Public PortalAbout08/09/2013MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 9, 2013 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order: Mayor Orthwein called the Meeting to order at 9:00 A.M. II. Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Orthwein. �) III. Roll all: Present and Joan K Orthwein Mayor Participating Thomas Stanley Vice -Mayor Robert W. Ganger Commissioner Donna White Commissioner Absent /with Notice W. Garrett Dering Commissioner Also Present and William H. Thrasher Town Manager Participating Rita L. Taylor Town Clerk John Randolph Town Counsel Garrett J. Ward Police Chief Jennifer Snyder Representing Richard Jones, Architect David Bodker Landscape Architect Mark Grant Attorney Wm. & Shelly Himmehich Town Residents Danny Brannon of Town Consultant for Undergrounding Brannon & Gillespie Project Rob Tala Kolter Urban LLC IV. Minutes: A. Regular Meeting & Public Hearing held on July 12, 2013 Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the Minutes of the Regular Meeting held on July 12, 2013. All voted AYE. B. Special Meeting held on July 23, 2013 Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the Minutes of the Special Meeting held on July 23, 2013. All voted AYE. C. Special Meeting held on July 24, 2013 Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the Minutes of the Special Meeting held on July 24, 2013. All voted AYE. D. Special Meeting held on July 26, 2013 Commissioner Ganger made a correction of Mr. Siemon's name. He stated that it was incorrectly spelled. He also stated his name had a typo. Vice -Mayor Stanley corrected the word application to building permit on Page 5. Commissioner Ganger moved and Vice -Mayor Stanley seconded to approve the amended Minutes of the Special Meeting held on July 26, 2013. All voted AYE. Town Clerk Taylor swore in all persons who planned on speaking at this meeting: Jennifer Snyder, David Bodker, Mark Grant, Wm. & Shelly Himmelrich, Rob Tala, and Danny Brannon. Regular Meeting and Public Hearing Toxm Commission Meeting August 9, 2013 — Page 2 V. Additions, Withdrawals, Deferrals. Arrangement of Agenda Items Town Manager Thrasher reported that Attorney James Ballerano asked to have the appeal, Item VIII. B.1., withdrawn from the Agenda. VI. Announcements: A. Mayor Orthwein announced the upcoming Regular Meetings and Public Hearings. 1. September 13, 2013 @ 3:30 P.M. 2. September 13, 2013 @ 5:01 P.M. — Budget Hearing 3. September 24, 2013 @ 5:01 P.M. — Budget Hearing 4. October 11, 2013 @ 9:00 A.M. 5. November 8, 2013 @ 9:00 A.M. G. December 13, 2013 @ 9:00 A.M. B. Mayor's Proclamation —"Florida Water Professional Week" Town Clerk Taylor stated that August 12, 2013 through August 16, 2013 will be "Florida Water Professional Week ". VII. _COMMUNICATIONS FROM THE PUBLIC (5 MIN. MAXIMUM Shelly Himmehich, 1304 North Ocean Boulevard discussed her appearance at the June 14, 2013 Regular Meeting and Public Hearing at Town Hall and reported the following: She referred to Mr. Wietsma's subdivision application for Mr. McDonald which was approved with conditions for his property that borders the Himmelrich's property. Mrs. Himmeltich stated that one of the conditions was for Mr. McDonald and his future HOA to maintain a buffer of vegetation. She continued that on August 5`h, Mr. McDonald's trees were trimmed and several plants were removed from the buffer. Mrs. Himmelrich contacted Town Manager Thrasher who contacted Mr. McDonald's son and was told it was routine maintenance. She stated for the record that the "routine maintenance" has led to a very substantial thinning of their hedge. Mrs. Himmelrich detailed what can be seen from their residence for the first time in their fourteen (14) years. She handed Town Clerk Taylor seven (7) photographs on these issues. Mrs. Himmelrich stated her husband William contacted Mr. Wietsma who said that he would remedy the situation. She also stated she is unable to speak directly to their neighbor, Mr. McDonald. Mrs. Himmehich thanked the Town for their continued support and stated they have incurred serious legal fees as a result of the subdivision. She also stated that they are still not receiving any required notifications of the meetings and hearings at Town Hall. Mr. Himmelrich discussed the Town's website regarding the ARPB and the new subdivision. He also C- stated that whenever the conditions are imposed the conditions must be enforced before the new plat is signed for the new subdivision. Mayor Orthwein asked for any other speakers. There were none. Regular Meeting and Public Hearing Town Commission Meeting August 9, 2013 — Page 3 VIII. PUBLIC HEARING: Town Clerk Taylor read the following: A. Applications for Development Approval 1. An application submitted by Richard Jones, as Agent for Harbor View Estates LLC, the owners of the property located at 1224 N. Ocean Blvd., Gulf Stream Florida, legally described as Lot 5, Hidden Harbour Estates Plat 2. a. NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit the installation of landscaping and the easterly portions of privacy walls within the North Oceana Boulevard Overlay District. b. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to permit construction of an 5,726 square foot, partial two -story, Colonial West Indies single family dwelling with a 3- car attached garage, pool and cabana. Jennifer Snyder introduced herself and stated she was making the presentation in the absence of Mr. Jones. She described in great detail and displayed plans of Lot 5, a Colonial West Indies Single family dwelling. Ms. Snyder discussed the uniqueness and differences of the home compared to other Hidden Harbor lots, and stated this home met all Town codes. She stated that they are proposing heavy landscaping alongside AlA, as well as on both sides. Commissioner Ganger commented on the "not so friendly" letter received from the ARPB Chairman Scott Morgan, and he asked how Nis. Snyder or her company responds to this design, as it relates to maintaining the character of homes in the Town of Gulf Stream. Nis. Snyder responded that although it is a 2 -story house, it does have 1 -story elements that are incorporated in the home that brings down the mass, and therefore not a box on site. She stated they are trying to incorporate different styles within the same community. Commissioner Ganger inquired if Ms. Snyder, as an Architect, thought that people would look back and say that the character of this community, in this particular area, is now what she sees in front of her. Nis. Snyder responded "Yes ", and stated that the mapping and the quality of the work is what you see being built, in these high ranges. Mr. Bodker discussed in detail and referred to the plans displayed regarding landscaping. He listed the number and types of trees to -be planted. Mr. Bodker reported on the elevation, and how the landscaping is Cl being coordinated with the adjacent lots. Vice -Mayor Stanley requested Mr. Bodker review the breezeway screening. Mr. Bodker described the softening palms and the magnolias that help make it very symmetrical, as with the house. He referred to the elevation and accent plants also. Regular Meeting and Public Hearing Town Commission Meeting August 9, 2013— Page 4 Commissioner Ganger inquired if the Himmelriches were impacted by this house. Mr. Bodker stated that it was very difficult to hide a 2 -story house but explained Lot 6 would impact them the most. He stated that Billy Himmelrich always told him that they have been terrific about responding to the Himmel ich's needs. OMr. Grant, representing Mr. Laudoni addressed the "wings" issue again stating that the length of the breezeways are 27 ft. which is a relatively very short distance. He described what a "McMansion" meant to him, giant entry, 2 -story doors, and all homes in the area look very much the same. Mr. Grant reported that these homes in his opinion are unique and stay within the required guidelines. He continued that these homes are very tasteful and not overbearing. Commissioner Ganger stated that he agreed but that they are creating a new character. He questioned again if this is an enduring look. Mayor Orthwein stated that the ARPB gave their approval. Vice -Mayor Stanley moved and Commissioner Ganger seconded approval of a North Ocean Boulevard Overlay Permit based on a finding that the landscaping and easterly portion of a privacy wall meet the minimum intent of the Design Manual and applicable review standards. All vote AYE. Vice -Mayor Stanley moved and Commissioner Ganger seconded to recommend approval Level III Architectural /Site Plan based on a finding that the proposed partial two -story single family Colonial West Indies style dwelling, a 3 -car attached garage, pool and cabana, a total of 8,726 SF meets the minimum intent of the Design Manual and applicable review standards with the following conditions: 1. The entry feature, measured from FFE to top of railings, shall be <14'. 2. The electric service lines shall be buried. 3. A sample of the gray color roof tile to be provided for approval. 4. Any minor modifications in the landscape plan shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. 5. Wall and /or fences will be measured from the lowest abutting grade with a maximum height of 6' including any lighting fixtures that may be attached. 6. All chain link fencing will be screened from neighbor's view. Commissioner Ganger inquired about the entry feature that was on the original plans. Town Manager Thrasher stated that it originally did not follow the code but that there were alterations made to conform to code. Town Manager Thrasher stated he was uncomfortable at not having a sample of the roofing at this hearing. Regular Meeting and Public Hearing Town Commission Meeting August 9, 2013 — Page 5 Mayor Orthwein stated it was same as the other home on Lot 6. She stated that the ARPB had it at their meeting. Commissioner Ganger stated it would be helpful to see it. OTown Clerk Taylor stated it was not in the building. The sample was brought inside and was acceptable. Town Counsel Randolph stated that it was approved by the ARPB. All voted AYE. B. Appeal Final Action of Planning & Bldg. Administrator 1. An appeal submitted by James A. Ballerano, Jr. Esq. as agent for Cynthia C. Grumney, owner of the property located at 2960 Polo Drive, Gulf Stream, Florida, legally described as Lot 21 and that part of Lot 20, Gulf Stream Cove Subdivision. a. Denial of a permit application to construct a dock /deck 7' to 8' wide. This item was withdrawn by the applicant. C. Request for Construction Trailer at West Side Villas, 4002 -4010 N. Ocean Blvd. — Kolter Urban LLC. A representative from Kolter Urban, Rob Tala requested permission for a construction trailer to be parked on the site at 4002 N. Ocean Blvd. He stated that the Town's guidelines have been met regarding the total size of the unit. He also stated that there will be a landscape screen provided and a 6' construction fence and cover around the project. Mr. Tala stated that the fence and trailer would probably be on site approximately 12 months or less, and hopefully would not require any further time extensions. He pointed out that the trailer would be placed parallel to AlA due to the configuration of the project. Town Manager Thrasher added that the company did not realize they had to apply for permission. A discussion ensued amongst the Commissioners regarding exact location, machinery, and materials used. Commissioner Ganger moved and Vice -Mayor seconded approval for a construction trailer to be placed Oat West Side Villas, 4002 -4010 N. Ocean Blvd., Gulf Stream, Florida, as shown on the survey of the site. All voted AYE. IX. REPORTS: A. Utility Undergrounding — Danny Brannon (Engineer) 1. Phase I Bid Analysis 2. Award of Bid — Phase 1 Mr. Brannon distributed and updated the project schedule dated August 9, 2013. He discussed in detail his continuous contact with AT &T, Comcast and FPL. blr. Brannon explained how the utility companies are Regular Meeting and Public Hearing Town Commission Meeting August 9, 2013 — Page G very slow to work with, as they pull off a project and proceed with their emergency repairs and new customer connects. He stated that he realized that everyone is getting very anxious when this job will be completed. Commissioner Ganger stated that was an understatement. He discussed the issues with the union, and inquired regarding Jupiter Island's project. QMr. Brannon reported Jupiter Island's ongoing progress. He also stated what steps he is taking to "shake the tree" in obtaining updates from the utilities on Town of Gulf Stream's project. Mayor Orthwein inquired if Phase 2 can proceed before Phase 1 is completed, and stated that she was worried about the costs increasing. Mr. Brannon stated that he is worried about the costs also, and that he has control over Phase 2. He reported that he is concerned regarding the overhead lamp poles not coming out until AT &T and Comcast get their work started. He detailed his past experience with FPL. Commissioner Ganger stated that the "folks" in Town need to know what to expect with regard to the poles. He also recommended putting pressure wherever pressure is needed to get things done. Mr. Brannon reported that AlA poles were concrete and they would not be removed until the other utilities do their work. blr. Brannon reviewed and updated the Phase 1 and Phase 2 budgets. He stated that he was going to consolidate some line items together to make it easier for everyone to follow. Mr. Brannon described the easements in great detail. He commented on his successful efforts with easements in other municipalities, and stated that they should not be an issue in Town of Gulf Stream. Mr. Brannon advised the four (4) bid prices were not far apart. He reported that the high and low bids were incomplete in that each of them failed to include the required work plans. Town Counsel Randolph commented at this point "Is it your opinion to reject all of the bids and go back to the street ?" GMr. Brannon said that would be his recommendation. However, he offered the option of selecting one of the two (2) bids that were complete. Vice -Mayor Stanley stated that if all the bids are rejected, the bidders would rework everything and the numbers will be a lot different, higher, lower, or maybe the same. Commissioner Ganger inquired how many bidders were in it at the beginning and if any of the bidders followed the rules. Regular Meeting and Public Hearing Town Commission Meeting August 9, 2013 — Page 7 Mr. Brannon stated seven (7) bidders attended the pre -bid meeting but only four (4) submitted packages. Town Counsel Randolph inquired if we were to make an award here at this time, are we still under budget. Mr. Brannon responded "Yes ", and that he is budget driven, but it is the Commission's decision. OTown Manager Thrasher inquired regarding the survey cost, a negative of $68,000. Mr. Brannon stated that $68,000 was correct and he reported the details. Commissioner Ganger questioned if there was any difference in timing with the bids received with respect to start -up. He continued "If we pick a vendor today, when does the guy bring a shovel ". Mr. Brannon responded "End of September ". He continued that it would take 4-6 months to get the pipes in. Commissioner Ganger discussed the frustration of the residents and the irresponsibility of the bidders in not following instructions when preparing the bid. Mr. Brannon reported the lowest bid to be $1,411,087 and the highest bid to be $1,770,000. He said that if they came back for a rebid, they may be higher or lower than previous recorded. Mayor Orthwein inquired if the $1,340,000 bid was a firm bid. Mr. Brannon responded as they go into the scope it can possibly be less or more. Vice -Mayor Stanley inquired regarding substantial change orders in other projects. Mr. Brannon stated he did not have a lot of change orders, but rather discussions. He listed the companies he has had experience with working in the past: (a) Hypower, (b) Mastech and (c) Wilco. Commissioner Ganger stated that the Commission was relying on Mr. Brannon to make the best recommendation he can. GTown Manager Thrasher stated that while he wanted to use the right due diligence, he recommended the award go to the lowest responsive bidder immediately. Mayor Orthwein asked for feedback from Commissioners. Vice -Mayor Stanley stated that the vote should be on what they have submitted already, and not put the bid out again because the figures could change. Regular Meeting and Public Hearing Toav Commission Meeting August 9, 2013 — Page 8 Commissioner Ganger inquired regarding the cost of the street lighting portion figure of the bids. Mr. Brannon discussed the street lighting and stated that the price was "right in the ballpark ". Mayor Orthwein agreed with Vice -Mayor Stanley with regard to the possible changing of the bids, and recommended Vendor A. Commissioner Ganger moved and Vice -Mayor Stanley seconded moving forward with Vendor A, Hypower Inc., 5913 MV 31" Avenue, Ft. Lauderdale, FL 33309, pending a successful bid review with regard to the Undergrounding Project. Town Counsel Randolph thought a bid review had been done. Mr. Brannon reported that he would go through with the vendor to ensure their knowledge and scope is what he is aware of, he would obtain an exact schedule, and address further questions. Commissioner Ganger inquired if the above plan is only tentative, and if Mr. Brannon would have to return to the Commission with new issues. Mr. Brannon stated that was highly unlikely, but he always recommends the vendor discussion for better understanding for both parties. All voted AYE. B. Town Manager Town Manager Thrasher stated he had no report. C. Architectural Review & Planning Board 1. Meeting Dates a. August 2013 — No meeting b. September 26, 2013 @ 5:30 A.M. c. October 24, 2013 @ 8:30 A.M. d. November TBD e. December TBD 2. Recommendations to Commissioners a. Code related matters Town Counsel Randolph called attention to recommendations from the ARPB for amendments to Sec.70- 106 with regard to building colors. He reminded everyone that an Ordinance would be needed to make amendments which he could draft for the next meeting. The other section relates to there being no review for the placement of real estate signs and political signs. Vice -Mayor Stanley discussed Section 71 -063 proposal, with regard to various designs with 2 -tone accent colors on top and bottom of structures. He continued that there are a couple of designs where you can have accent colors on the West Indies style and that he was fine with the changes. Vice -Mayor Stanley stated that Regular Meeting and Public Hearing Town Commission Meeting August 9, 2013 — Page 9 it may or may not create a lot of work on some structures. He continued the Mediterranean style will not have 2 -tones and 1 -story homes will not want two (2) tones. Vice -Mayor Stanley gave other 2 -tone examples. He questioned if it should be attached to a particular style or into special exceptions. Town Counsel Randolph stated he will contact Mr. Minor regarding those issues. He also commented now that he has the consensus of the Commission, he will move forward with an ordinance and that a motion is not required at this time. D. Finance Director 1. Financial Report for July 2013 Town Manager Thrasher discussed the July year -to -date column figure of $301,990 and the utilization of reserves of $225,000, which could change with the recent legal bills. He stated that he incorporated the financial impact into the July Financial Report. Town Manager Thrasher reported that in his opinion the new format is cumbersome and not as easy to work with. 2. Water Usage as of July 31, 2013 There was no comment. 3. Revised Tentative 2013/2014 Budget Discussion Town Manager Thrasher discussed the proposed millage rate of 3.7. He also reported on the $280,000 repayment to the Town, and the major investment in the computer server files of $45,000, and that the figure may change. Town Manager Thrasher continued that the adjusted millage rate revenue projected reserves are a little over $162,000. He stated that the budget is balanced. Town Manager Thrasher reported that changes will be made as information changes. He stated that this would be a good time for the Commission to relay any requests to him. Commissioner Ganger inquired with respect to the logic to justify 2 '/2% employees' wage increase. He suggested separate the wage increases into increments of one way or another. Commissioner Ganger stated he was scared, regarding the reserves. Mayor Orthwein commented that it was a very unusual year, and the undergrounding project took up a great deal of the reserves. Commissioner Ganger stated that most of the costs are driven by wages. GMayor Orthwein responded that with reference to the Police Officers, the Town should stay within a middle range to attract the best applicants for that department and not go below the going rate. Commissioner Ganger agreed but suggested looking at various options. Town Manager Thrasher detailed the increase in labor costs. He further stated that the Town is dealing with an impressive financial challenge but he still wants to defend the 2' /z% raise for employees. Commissioner White inquired when the last employee wage increase took place. Regular Meeting and Public Hearing Town Commission Meeting August 9, 2013 — Page 10 Town Manager Thrasher responded that there was always a yearly increase except in 2008/2009 when there was no increase. He continued that last year the increase was 1 1/2 %, and the year before that was zero. Commissioner Ganger stated that there are always tradeoffs when doing budgets. He also reported that whenever something is done in Town Hall, it is always researched whether it is the best way and /or least �J expensive way to do it. �•J Town Manager Thrasher discussed how all finances are maintained very well, with the staff team's effort. Mayor Orthwein commented on how the Town of Gulf Stream is a quality town. Commissioner Ganger inquired regarding the radio dispatch contract expiration, and was advised that apparently the listing of existing contracts had not been updated with regard to expiration dates. Town Manager Thrasher stated that the next time the tentative budget is discussed will on September 13, at the 1" reading. E. Police Chief 1. Activity for July 2013 Police Chief Ward submitted the Activity Report for July 2013 and it was accepted as presented. X. ITEMS FOR COMMISSION ACTION: A. Items by Mayor & Commissioners Town Counsel Randolph discussed the ARPB memorandum recommending that the Commission consider the appointment of a committee to review the existing code, the goal being to possibly create a more user friendly document, and to correct any inconsistencies that may exist. He emphasized the importance of this being given prompt consideration. Mayor Orthwein reported on her attendance at the ARPB, and their suggestion of a builder and /or an architect on the special committee. She continued that it was the Commission's responsibility to fill the positions on the new committee. Mayor Orthwein also discussed the concept of this committee. CTown Counsel Randolph suggested applications being solicited or each Commissioner suggesting an applicant for the committee. He stated that this process did not have to be finalized this day. Town Counsel Randolph reported that this committee would be an ad hoc committee, operate in the sunshine, and attend meetings. He also commented that his office would be involved as to what potential amendments would be made to accomplish the purpose, as well as, Martin Minor, Urban Design. Commissioner Ganger discussed the history of the ARPB, and the situation when a member of the new committee had to recuse himself due to a conflicting building issue. Regular bketing and Public Hearin Toga Contruinion Meeting August 9,1013 —Page n Vice -Mayor Stanley reported that as an ad hoc committee you arc not advising a client, but just reviewing a code. Town Counsel Randolph added that the member is just sitting on a committee and it is a legislative matter and not a judicial one. He recommended one person with an architectural background and the other four (4, persons, interested residents. Mayor Orthwein stated she would rather see a smaller than bigger committee and agreed to five (5) members. Town Counsel Randolph suggested putting something on the website and /or having each Commissioner, prior to the next meeting speak to residents to see whom might be interested in being on the new committee and reporting back with individual recommendations. A detailed discussion ensued regarding experienced types of persons for the start up of the new committee e.g., Chric Association Member, Architect, Builder, or Landscaper Architect. Town Counsel Randolph stated if there is an expert wbo is not a resident in this community and wants to be on this particular committee, it should be a possibility. Commissioner Ganger moved and Vice -Mayor Stanley seconded to go forward with the appointment of such committee. \ll voted AYE. Mayor Orthwein asked for anv other business. Commissioner Ganger commented on the white fly issue, and how Palm Beach took control of this problem in their Town. He suggested that the Town of Gulf Stream consider a similar action. Xl. ADJOURNMENT: Mayor Orthwein adjourned the meeting at 1119 A.M. Sandm Fein Recording Secretary NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Thursday, July 25, 2013 at 8:30 A.M. and the Town Commission will hold a Public Hearing on Friday., August 9, 2013 at 9:00 A.M., both in the Commission Chambers of n the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by Richard Jones, Architect as agent for Harbor View Estates LLC owner of property located at 1224 N. Ocean Blvd., Gulf Stream, Florida, legally described as Lot 5, Hidden Harbor Estates Plat 2, for the following: NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit the installation of landscaping and the easterly portions of privacy walls within the North Ocean Boulevard Overlay District. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of an 8,726 square foot, partial two - story, Colonial West Indies single family dwelling with 3 car attached garage, pool and cabana. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at the meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The complete application materials are on file in the Office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483, and may be reviewed during regular business hours, which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. `. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: July 5, 2013 Town of Gulf Stream, Florida w ?-, a r Rita L. Taylor Town Clerk August 2, 2013 MAYOR: Joan K. Orthwein VICE MAYOR: Thomas M. Stanley COMMISSIONER: W. Garrett Dering Robert W. Ganger Donna S. White n REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 9, 2013 AT 9:00 IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, FLORIDA. I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular B. Special C. Special D. Special AGENDA Meeting of 7 -12 -13 Meeting of 7 -23 -13 Meeting of 7 -24 -13 Meeting of 7 -26 -13 COMMISSION OF A.M. GULF STREAM, V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. September 13, 2013 @ 3:30 P.M. 2. September 13, 2013 @ 5:01 P.M.- Budget Hearing 3. September 24, 2013 @ 5:01 P.M.- Budget Hearing 4. October 11, 2013 @ 9:00 A.M. 5. November 8, 2013 @ 9:00 A.M. 6. December 13, 2013 @ 9:00 B. Mayor's Proclamation - "Florida Water Professional Week" VII. Communication from the Public (5 min. maximum) VIII. PUBLIC HEARING. _ A. Applications for Development Approval 1. An application submitted by Richard Jones, as Agent for Harbor View Estates LLC, the owners of property located at 1224 N. Ocean Blvd, Gulf Stream, Florida, legally described as Lot 5, Hidden Harbour Estates Plat 2. a. NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit the installation of landscaping and the easterly portions of privacy walls within the North Oceana Boulevard Overlay District. b. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of an 8,726 square foot, partial two - story, Colonial West Indies single family dwelling with 3 car attached garage, pool and cabana. B. Appeal Final Action of Planning & Bldg. Administrator 1. An appeal submitted by James A. Ballerano, Jr. Esq. as agent for Cynthia C. Grumney, owner of the property located at 2960 Polo Drive, Gulf Stream, Fl.,legally described as Lot 21 and that part of Lot 20, Gulf Sream Cove Subdivision. a. Denial of a permit application to construct a dock /deck 7' to 8' wide. C. Request for Construction Trailer at West Side Villas, 4002 -4010 N. Ocean Blvd. - Kolter Urban LLC IX. Reports. A. Utility Undergrounding -Danny Brannon (Engineer) 1. Phase I Bid Analysis 2. Award of Bid -Phase I AGENDA CONTINUED B. Town Manager C. Architectural Review & Planning Board 1. Meeting Dates a. August 2013 -No Meeting b. September 26, 2013 @ 8:30 A.M. C. October 24, 2013 @ 8:30 A.M. d. November to be determined e. December 26, 2013 @ 8:30 A.M. 2. Recommendations to Commissioners a. Code related matters D. Finance Director 1. Financial Report for July 2013 2. Water Usage as of July 31, 2013 3. Revised Tentative 2013/2014 Budget Discussion E. Police Chief 1. Activity for July 2013 X. Items for Commission Action. A. Items by Mayor & Commissioners XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105