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HomeMy Public PortalAboutA 2008-03-11 - WOMEN'S COMMISSIONCITY OF LYNWOOD LYNWOOD WOMEN'S COMMISSION/~~'~~/ ~~~~~ NOTICE OF REGULAR MEETING CITYOFLYNWt1flD CITYCLFRI(C Oc~ICE March 11, 2008 3:00 P.M. ~ptl~ MAR ;~.~ 20Q`~ CITY HALL COUNCIL CHAMBERS d11Y1 __,_. e--r^e-r-._ 9"6i AGENDA Margaret Araujo, Chairperson t Sylvia Herron Gloria Jaimes Martina Rodriquez Commissioner Commissioner Commissioner Call to Order II. Pledge of Allegiance III. Roll Call IV. Certification of Agenda Posting Olga Real Commissioner V. Minutes Approval for February 12, 2008 Regular Meeting VI. Welcome to new members: Margaret Araujo VII. Selection of awards for Women's History Month Luncheon March 27, 2008 VIII. Public Orals: Reports from Friends or guests c~S Adjournment: Motion to adjourn to the next regularly scheduled meeting on Tuesday, April 8, 2008 at 3:00 p.m. in the City Council Chamber located at 11330 Bullis Road, Lynwood, CA 90262. CiCy of Lynwood Lynwood Women's Commission Meeting MinuCes Tuesday, February 12, 2008 3:00 P.M. City Council Chambers CaII to Order: Chairperson Margaret Araujo called the meeting to order al 3:00 P.M. Pledge oY Allegiance: Commissioner Sylvia Herron led the Pledge of Allegiance. Roll Call: Attendees Chairperson Margaret Araujo- Present Laura Alderete, Staff Commissioner Dorothy Plummer-Jones-Present Consuelo Marshall, Staff Liaison Commissioner Ethel Pacheco-Present Serena Coulson-Johnson, Minutes Clerk Commissioner Mary Sue Lewis-Present Commissioner Sylvia Flerron-Present Certitication of Agenda Posting: Agenda was duly posted. Chairperson Margaret Araujo called for a motion Lo approve the February 12, 2008 minutes as read. Motioned by Commissioner Plummer-Jones and seconded by Commissioner Pacheco. Commissioner Plummer-Jones inquired about the press release for the March 20, 2008 Women's History Month Luncheon. Chairperson Araujo explained that when staff drafts a press release it is reviewed by three or four staff members. Chairperson Araujo said she spoke last week with Ms. Alderete and Ms. Marshall regarding the press release and it had been sent to the City Manager for his approval. Commissioner Herron had concerns regarding the press release, in particular the theme for the Women's luncheon, as the Commissioners had not voted on il. Chairperson Araujo asked members to review the press release. Chairperson Araujo asked members for suggestions for a new theme. Commissioner Plummer-Jones stated that members did not have sufficient lime to think about a theme. Commissioner Herron staled that she is not asking that the theme be changed she's just slating that it should have been voted on by the members. Commissioner Herron made a motion to keep the proposed theme, "Women as Change Agents". Seconded by Commissioner Pacheco and carried. Ms. Alderete slated that given member's feed back, she suggests that members cancel the luncheon. She stated that this event is being paid for out of the Marketing and Grants budget. She staled that if the commission could not come to terms with the theme today, that the event be cancelled. Commissioner Plummer-Jones said that if Ms. Alderete had been coming to the meetings she could have made these suggestions earlier. Ms. Alderete explained ro members that she has delegated the Women's Commission to staff, as she is very busy. She staled that Ms. Marshall has assigned as Staff Liaison to the Women's Commission and in that capacity, her duties include briefing Ms. Alderete on meetings. Ms. Johnson is die new Minutes Clerk for the commission. Commissioner Lewis stated that canceling the Women's Luncheon is unfair; she stated that there is plenty of time to plan the event. Commissioner Lewis said her concerns are that the planning was not done using protocol. Ms. Aldercte stated to members that the program was not planned. Ms. Alderete suggested that if they do not like the theme for members to please suggest a new one, so the press release can be changed and resent. She stated that the press release is the first communication to let the public know about the event. Ms. Aldercte explained that the program has not been decided nor the menu and that is why they are here today is to plan this event. She asked member how they wanted to handle nominations, selection process for nominations; the menu, etc. Ms. Alderete asked Ms. Marshall to read the nomination categories. Ms. Marshall stated that there are four award categories: education, health/medical, community-based organizations and business. Commissioner Herron made a motion to approve the categories. Seconded by Commissioner Pacheco and carried. Chairperson Araujo asked for a discussion regarding the menu. Ms. Alderete read the menu to members. The options included roasted chicken, pasta and vegetables. Ms. Alderete offered a sample menu of roasted herb chicken, salad with dressing, vegetable, rice or potatoes and cake or cookies. Commissioner Herron asked about beverages. Ms. Alderete said they included punch, coffee, water and iced tea. Ms. Aldercte read the menu back to the members: roasted chicken, mashed potatoes, green beans and a green salad. Beverages included iced tea, water and coffee. Cake will be served for desert. Chairperson Araujo asked for a motion to accept the menu. Commissioner Herron made the motion to accept the menu as read. Seconded by Commissioner Pacheco and carried. There was a discussion regarding colors for the luncheon. The commissioners agreed on lavender and white. Chairperson Araujo asked for a motion. Commissioner Plummer-Jones motioned to accept the colors lavender and white. Seconded by Commissioner Herron and carried. Discussion continued on the program. Members agreed that it will st~u~t at I I :30 A.M. and will end aL 2:00 P.M. Commissioner Plummer-Jones asked about the guest speaker. Chairperson Araujo slated there will be no guess speakers as the event will focus on awardees. She said we will inform awardees of the theme so Lhey can add it to their presentation. Commissioner Plummer-Jones asked about the Mistress of Ceremony. Chairperson Araujo asked for suggestions. Ms. Alderete suggested that there be one main speaker that will be able to attract large numbers of people. Chairperson Araujo said that is not what this is about Ms. Alderete stated that she was thinking in terms of addressing the theme and that there needed to be an explanation of the theme. Chairperson Araujo stated that the explanation of the theme will be added in the program. Chairperson Araujo suggested Mayor Maria T. Santillan as the main speaker and Mayor Pro Tem Aide Castro if the Mayor was unable to attend. Chairperson Araujo asked Ms. Marshall to inquire if Linda Richardson from Carson or her deputy could attend and speak. Chairperson Araujo also suggested the first woman commander of the Los Angeles Fire Department Ms. Alderete suggested keeping it local, because we want to highlight women 2 Gom Lynwood. Members suggested contacting a representative from LUSD, SL Francis Hospital, or Ms. Holmes, Assistant Superintendent, Compton Unified School DisLricl. Ms. Marshall told members that she is working on the nomination form. The deadline to return forms to Marketing & Grants was Wednesday, March 12, 2008. She stated that the next Women's Commission meeting is scheduled for March 11, 2008. Chairperson Araujo suggested changing the date for the deadline. Commissioner Plummer-Jones suggested changing the date for the deadline to March 4, 2008. Ms. Alderete stated that iP we have not received any nomination forms by February 26, 2008, then staff will contact members. Members suggested placing nomination forms in the City Clerk's Office, receptionist Desk, water billing, the Senior Center and the Library. Commissioner Herron asked staff to call her when the forms are done so she can pass them out. Members requested a rating sheet for them to rate the nominations. Public Orals: Staff told members that Mrs. McNair had called concerning her offer to publicize the Women's Commission's Luncheon al a Lynwood event. Members declined the ofl'cr and asked staFP to refer her to Development Services. Commissioner Plummer-Jones called for a motion to adjourn the meeting. The motion was moved by Commissioner Herron and seconded by Commissioner Pacheco to adjourn the meeting. The meeting adjourned at 4:00 PM.