HomeMy Public PortalAbout2021-03-25 packetNOTICE OF MEETING AND TENTATIVE AGENDA
City of Jefferson Public Safety Committee
Thursday, March 25, 2021
7:30 a.m.
Jefferson City Police Department — 401 Monroe
Police Training Room
TENTATIVE AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OLD BUSINESS
4. NEW BUSINESS
a. Authorizing Advanced SWAT Training Agreement with Government Training
Institute (Chief Schroeder)
b. Supplemental Appropriation for Police and Fire Radios (Chief Schroeder/
Chief Schofield)
5. OTHER BUSINESS
a. Fire Department Update (Chief Schofield)
b. Police Department Update (Chief Schroeder)
c. Presentation of Emergency Operations Center (EOC) Upgrade
6. ADJOURN
NOTES
'Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative
formats as required under the Americans with Disabilities Act. Please allow three business days to process the
request.
Public Safety Committee Meeting
Call to Order
The February 24, 2020, Public Safety Committee meeting convened virtually at 7:32 a.m. by
Councilman Graham.
Attendance
Present: Committee Members: Councilman Graham, Councilwoman Ward, Councilman
Vogt, Councilman Schreiber and Councilman Hussey.
Guests: Mayor Carrie Tergin, Councilman Mike Lester, City Administrator Steve
Crowell, City Attorney Ryan Moehlman, Fire Chief Matt Schofield, Police Chief
Roger Schroeder, Police Captain Eric Wilde, Planning and Protective Services
Planner Ahnna Nanoski, Jan Schumacher, Susan Randolph, NAACP President
Rod Chapel and Sue Gibson.
Approval of Minutes
Councilman Hussey made a motion to approve the minutes of the November 17, 2020 meeting.
Councilman Schreiber seconded the motion. Minutes were approved.
Discussion of Agenda Items
OLD BUSINESS
None
NEW BUSINESS
Jefferson City Comprehensive Plan
Planner Ahnna Nanoski with the City's Department of Planning and Protective Services gave a
Power Point presentation of the Jefferson City Comprehensive Plan to the Committee. She
encouraged the Committee members to review the full plan on the City's website.
Police Department Radios
Chief Schroeder stated radios are the lifeline of the officers and the community, and are top of
the department's needs priority list. The current portable radios do not have full interoperability
capabilities, which would allow officers to connect with other public safety agencies that operate
with the Missouri Statewide Interoperability Network (MOSWIN). The objective is for each of
the department's 90 officers to have their own portable radio with MOSWIN capabilities. The
department is in the process of acquiring 44 radios, with the plan to purchase the remaining 46
radios from Sales Tax H. Each radio costs approximately $4,800. Chief Schroeder advised
Captain Wilde, who was introduced, was delegated the task of researching portable radios for
purchase.
Councilman Graham asked about the purchase of in -car radios. Chief Schroeder advised in -car
radios were the second phase of radio replacement. However, the portable radios are most
important because the officers can communicate from outside of their patrol cars. The request for
funds for in -car radios would be submitted in Sales Tax H.
Fire Department Radios
Chief Schofield advised the Fire Department has portable radios, mobile radios in the vehicles,
and a radio system that includes 13 voter receiver sites around Jefferson City. The goal is to
acquire radios from the same family of radios (APX 8000 series) used by the Police Department.
The Fire Department is awaiting delivery of 22 APX 8000HE portable radios with sales tax
money, and needs to purchase 13 more to enable each firefighter to have their own radio. The
additional 13 radios will cost approximately $85,000. The radios purchased have a high -heat and
water resistant and therefore the cost is higher. They are purchased on State of Missouri bid
contract to keep costs down. These radios will enable the sharing of accessories and also the
potential to share programming and maintenance which would result in savings and efficiencies.
In answer to Councilman Graham's question regarding life expectancy of the radios, Chief
Schofield stated the life expectancy is determined by use. However, with each firefighter having
their own radio, he estimates them to have a longer life expectancy of approximately 10 years.
Officer -Involved Shooting
Chief Schroeder stated that many times officer -involved shootings end in litigation, sometimes
several years from the event so he would limit the details. He gave a brief description of the
incident. The Missouri Highway Patrol investigated the shooting and forwarded their findings to
the Cole County Prosecutor's Office. The Prosecutor found no fault with the officers' actions and
brought no charges. The officers were reinstated to duty approximately three and one-half weeks
after the shooting. The Police Department conducted their own internal civil investigation and
found no wrongdoing on the part of the officers.
Police Department Body Cameras
Chief Schroeder advised Captain Wilde was tasked with researching body cameras. This has
been a prominent subject for several years, but the cost has been prohibitive. The cost of body
cameras for the department would be approximately $400,000, most of which is for storage and
maintenance. It is Chief Schroeder's plan to acquire cameras incrementally, and advised he
would look to Sales Tax H for the purchase of body cameras, in -car cameras and interview room
cameras to integrate all three systems at one time.
Captain Wilde advised that integrating the camera systems would save money on maintenance
fees. There are many options, including on -premises storage and cloud storage, and he is looking
for one that would provide the best service for the money.
Councilman Hussey stated he appreciated the department's support for body cameras, and asked
what the time frame for implementation would be if the purchase was funded. Captain Wilde
advised there would be an RFP process, bid process, then the purchase and implementation. He
estimated it would take at least six to seven months to complete the process.
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Chief Schroeder stated privacy laws concerning the body cameras are an issue. He has been
looking toward case law for guidance and that has not happened. There is an issue of protecting
the privacy of citizens that has not been clarified by the courts.
Chief Schroeder emphasized the amount to purchase body cameras, in -car cameras and interview
room cameras as an integrated system is approximately $1.2 million. Purchasing the three -prong
camera system is the most effective use of resources.
Councilman Graham opened up the meeting to questions from the public.
Susan Randolph asked if funds between $400,000 and $1.2 million were made available, how
would the Police Department proceed. Chief Schroeder advised that would be the decision of the
City Council. Councilman Hussey stated the $1.2 million would be staggered over years in Sales
Tax H. It would be a long-term commitment of funding approved by the City Council.
Sue Gibson stated in regard to the officer -involved shooting, when faced with the armed suspect
the officers could have retreated to their vehicles. She would feel better if the officers wore body
cameras. She asked for no response and none was given.
Rod Chapel, President of the local chapter of the NAACP, stated he feels body cameras are
necessary for the protection of officers and to maintain trust within the community. In terms of
ligation, the longer the City waits to purchase body cameras, the more they are putting public
funds at jeopardy.
Councilman Graham stated transparency is important, and he is supportive of body cameras.
Officer compensation is also a major concern. The department is losing veteran officers to other
agencies with higher pay. This erodes the trust within the community. Both issues need to be
addressed and will be discussed at the March I City Council meeting.
OTHER BUSINESS
Fire Department Update
Chief Schofield advised there have been four retirements within the Fire Department since
September 2020. Three of those vacancies have been filled with pre -certified firefighters. They
are expected to finish their on-the-job training in March.
Personnel have dealt with many cold weather related calls. They have been involved in ice
rescue training, monitoring the local ice jam, incident command and Hazardous Materials
training.
Police Department Updates
Chief Schroeder advised during the advent of cold weather and snow, some activities decrease
while others increase, leaving the volume of calls relatively the same.
The department's biggest issue is with staffing. Several officers have been injured, several have
retired and others have resigned. The department continues to recruit, but the interest in the
profession has decreased in the last five years, consistent with what is occurring on the national
level.
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Councilman Graham thanked the members of both the Police and Fire Departments for their
efforts in keeping the public safe.
The next meeting will be held on Thursday, March 25th. The goal is to hold an in-person meeting
in the Police Department's training room.
Adjourn
Councilman Hussey made a motion to adjourn the meeting. The motion was seconded by
Councilwoman Ward. The meeting was adjourned by Councilman Graham at 8:41 a.m.
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CONSENT AGENDA STAFF REPORT
ITEM CONSIDERED: (agenda item number assigned — City Clerk will fill in)
SUBJECT: Authorizing Advanced SWAT Training Agreement with Government
Training Institute, Inc.
DATE: April 5t", 2021
DEPARTMENT DIRECTOR(S):
CITY ADMINISTRATOR:
Funding will be pra}Yq d through; the util"z+n of both the training line item within the
:mew � ,,
department's operatir�{fudge end the Oojpe training fund through Peace Officer
Standards�rn�nd,,iningh S"),issio F.
Unde� Departm� `a *of Hbi4 Mand Sec W typing system, there are three typing
class
KIVIT y
ki ns for SWi-f s
feamsnging from a Type III team to a Type I team. The
typing s has been re.ated `t flow with the overall Incident Command System
(ICSstructu R?:Since the mid -2000s `:six(6) operators erators have obtained training at
GTI. The Jeff'a" City Pole Department SWAT team maintains all of the required
equipment and per. Annel to; fi#ain the Type III SWAT designation. The only remaining
requirement for this Ygnt n is the Type III training for all operators.
Staff strongly recommends authorizing the contractual training through GTI to achieve
the Type III designator, as established by the Department of Homeland Security, which
would give the Jefferson City Police Department SWAT team a level of credibility and
capability that no other team in the region maintains.
BILL SUMMARY
BILL NO: 2020 -
SPONSOR: Councilman Graham
SUBJECT: Authorizing a $235,000 Supplemental Appropriation to the Jefferson City
Police and Fire Department Amendinq the 2020-2021 Annual Budget
DATE INTRODUCED: April 5 2021
DEPARTMENT DIRECTOR(S): Roger Schroeder, Chief of Police
And Matt Schofield, Chief of Fire
CITY ADMINISTRATOR: Steve Crowell
STAFF RECOMMENDATION: Approve
SUMMARY: This bill would authorize a $235,000 General Fund supplemental
appropriation to the.. 2020a-2021 Police and Fire Department operating budgets and
authorize expenditure - of funds to support the continued efforts of improving the
interoperable communications through the replacement of portable radios.
ORIGIN OF :REQUEST: Police and Fire Department
DEPARTMENT RESPONSIBLE: Police and Fire Department
PERSO14AJES_ PONSIBLE: Roger Schroeder, Chief of Police and Matt Schofield, Chief of
Fire
BACKGROUND 'I_N- ORMATION: The Jefferson City Police and Fire Department seeks
to improve and enhance the interoperable communication between the City with other
state and local agencies by providing an updated portable radio for its first responders.
The authorization of funding would provide the replacement of portable radios for each
officer and firefighter.
These funds would be utilized to procure forty-four (44) multiband portable radios;
thirteen (13) radios for the fire department and thirty one (31) radios for the police
department. Both departments will utilize the State of Missouri purchasing contract.
The police department is in the process of replacing fifty-nine (59) portable radios
throughout 2021; forty-four (44) of the radio replacements utilized half cent sales tax
and fifteen (15) radio replacements utilized reimbursement funds from the County of
Cole for previous 9-1-1 infrastructure enhancements performed throughout FY18-FY20.
In December 2020, the fire department purchased twenty-two (22) multiband radios
through the funding of half cent sales tax. Previously, forty-four (44) Viking Kenwood
portable radios were purchased in 2017, which are already in service. In subsequent
years, the fire department plans to replace the Viking Kenwood units to ensure a
standard platform for all department -issued radios.
If approved, funding would provide a multiband portable radio to every uniformed
firefighter and sworn police officer. As an added benefit, the radios purchased by each
department will share similar batteries, chargers, accessories and programing features,
which will allow the exchange of equipment on the scene of critical incidents.
FISCAL INFORMATION: Authorize the supplemental appropriation of $235,000 from
the General Fund Balance for the expenditure in the general fund operating budget of
the Jefferson City Police Department for $150,000 and Fire Department for $85,000.
BILL NO.
SPONSORED BY COUNCILMAN
ORDINANCE NO,
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2020-2021
BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL
FUNDS WITHIN THE GENERAL FUND.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. There is hereby supplementally appropriated within the General Fund $235,000
as indicated on Exhibit A, attached hereto.
Section 2. This Ordinance shall be in full force and effect from and after the date of its
passage and approval.
Passed:
Presiding Officer
ATTEST:
City Clerk
Approved:
Mayor Carrie Tergin
APPROVED AS TO FORM:
City Counselor
CERTIFICATION BY MAYOR
Pursuant to Article VII, Section 7.1(5.) Of the Charter of the City of Jefferson, Missouri, I hereby
certify that the sums appropriated in the ordinance are available in the various funds to meet the
requirements of this bill.
Mayor
REVIEWED BY FINANCE ON
Exhibit A
SUPPLEMENTAL APPROPRIATIONS
FISCAL YEAR 2020-2021 BUDGET
General Fund:
Revenue
10-100-495995 Transfer From (To) Surplus $ 235,000.00
Expenditure
Police
10-300-572020 Purchase of Equipment $ 150,000.00
Fire
10-400-572020 Purchase of Equipment $ 85,000.00