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Home My Public Portal AboutMinutes-04/08/2015CITY OF TIFFIN — Agenda — Work Session 6:30 p.m. - City Hall Wednesday, April 8, 2015 Call to Order and Roll Call The City of Tiffin City Council met in a work session on Wednesday, April 8, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 6:34 M. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. Absent: none Also present: Engineer Doug Frederick, Brett Mehmen and Deputy Clerk Ashley Jay -Platz. Approval of Agenda Business Advanced Systems — Web Portal for Public Access -Mark Rice- Advanced Systems- discussion about the Web portal for Public Access and a Demo of a City of Waterloo's. McGladrey -Brent Gorton- Discussed the City's hardware deficiencies to do online bill pay, and advanced systems web portal. Gave information as to what is needed to acquire to achieve Online Bill Pay and Advanced Systems. Northland Securities discussion of 2015 Capital Projects Financing- Jeff Hile- Financing on Capital Improvements- Reviewing the Capital Project Lets, Debt Capacity, SRF Sanitary Sewer Project, and Financing Plan. Discussed the sewer rate study and what fees would be added to each monthly bills to pay back the debt incurred if the city only paid with user fees. There are other ways to pay back the debt not just only user fees. Jeff gave council options with different options on financing. Jeff went over the benefits and the risks of the options. Adjournment Motion to Adjourn by: Bartels Seconded by: Kahler All ayes, motion carried CITY OF TIFFIN — Agenda — Council Meeting 7:00 p.m. - City Hall Wednesday, April 8, 2015 Call to Order and Roll Call The City of Tiffin City Council met in Regular Session on Wednesday, April 8, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:39 PM. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens. Absent: none Also present: Engineer Doug Frederick, Attorney Crystal Raiber and Deputy Clerk Ashley Jay -Platz Approval of Agenda Motion to approve agenda by: Bartels Seconded by: Havens All ayes, motion carried Community/Citizen Forum Johnson County Sheriff- didn't have anything bring up. Public Hearings Urban Renewal Plan Amendment Motion to open public hearing by: Upton Seconded by: Kahler Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens. All ayes, motion carried Open at 7:41 PM No communication with City Hall, No citizens at meeting to speak. Motion to close public hearing by: Upton Seconded by: Kahler Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens. All ayes, motion carded. Closed at 7:41 PM Approval of Minutes March 111h & March 25th, 2014 Motion to approve minutes by: Kahler Seconded by: Ryan All ayes, motion carried. Approval of Payables & Financial Reports Motion to approve payables and financial reports by: Ryan Seconded by: Kahler All ayes, motion carried. Reports Attorney- Crystal Raiber- nothing new Engineer- Rathje is starting on Ireland Ave. Holes under 180 has been repaired and will be billed to Rickliffs.Wet well is in the ground for the lift station, and will be complete by beginning of June. Tina Thomas — HFC- History of Ireland Avenue Project and went over HFC fees. Public Works- Brett advised that the service pump blew a fuse but got repaired and replaced so it shouldn't happen again. Street next to HFC due to the hole under the concrete. Hole was caused from no rock under the road. Brett asked council's permission to fix the holes east of the current repair. HBK Engineers has met with Jonas Zimmerman -Parks Director and Brett to go over the parks plans, they will be presenting once they make the changes Jonas and Brett requested. Council Members- Ryan- Multi -Family vs Single Family homes discussion. City Clerk/Administrator- Fence between 3rd St and the School parking lot, kids are walking through construction. Mayor- MPO meeting board approved grant request on Trail phase 6. Goedkin Anexation update. Motion to approve Ordinance 2015- 372 Establishing New Sewer and Water Connection Fees. — 2nd By: Ryan. Seconded by: Havens Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. Motion to approve Ordinance 2015- 373 Changing the Utility Deposit from $150 to $75 — 2nd Reading By: Kahler. Seconded by: Ryan Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. Jason Dumont- discussed what is projected for the High -End multi -unit buildings. Motion to approve Ordinance 2015- 374 Approving Tiffin Heights PAD Lot 109- The Boulders —1St Reading By: Bartels. Seconded by: Kahler. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens, all ayes motion carried. Motion to approve Resolution 2015- 037 Approving Change Order #1 from Rathje Construction for the Ireland Avenue Project in the Amount of $23,370.93 By: Ryan. Seconded by: Upton. Jay with HFC gave background of as to why the change order is needed. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. New Business Motion to approve Resolution 2015-041 Approving Pay Estimate from Cornerstone for 2014 Water & Sewer Extension Project(CCA Schools) DIV II for the amount of $159,528.80. By: Upton. Seconded by: Ryan. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. Motion to approve Resolution 2015-042 Approving Pay Estimate #1 from KMA Trucking & Excavating for 20141&1 Phase 0 Project for the Amount of $36,748.37 By: Upton. Seconded by: Bartels. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. Motion to approve Resolution 2015-043 Approving the City to Pay for the Electricity used by the Woodfield Ridge Streetlights By: Upton Seconded by: Ryan. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. Motion to approve Resolution 2015-044 Approving the Improvements for Villages Phase 1 By: Bartels. Seconded by: Upton. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. Motion to approve Resolution 2015-045 Approving Urban Renewal Plan Amendment for the Tiffin Urban Renewal Area By: Bartels Seconded by: Kahler. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. Motion to approve Resolution 2015-046 To Fix a Date of Meeting at Which it is Proposed to Approve a Development Agreement with Big Country Seeds, Including Annual Appropriation Tax Increment Payments By: Ryan. Seconded by: Havens. Roll Call: Joann Kahler, Mike Ryan, Jim Bartels, Al Havens. Nay: Upton. Motion passes Motion to approve Resolution 2015-047 Authorizing Mayor and City Administrator to Sign Contracts for Police Service with Johnson County Sheriff Department By: Ryan. Seconded by: Kahler. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes motion carried. Discussion on the Formation of a Watershed Management Authority (WMA) for the Clear Creek Watershed Jennifer Fencl- with ECICOG- gave presentation about the Watershed and Watershed Management Authority and why it is needed. Discussion and Possible Action regarding Special Event Application: Wedding Reception — June 13, 2015 Council decided no action was needed and to refund her money. Discussion about the 2015 Leadership Summit by Iowa League of Cities in Des Moines, April 10-11. Discussion and Possible Action regarding County Farmstead Plat — Andreasen Second Subdivision No action, no objection by council. Motion to table until next week Resolution 2015-048 Approving the Tax Increment Finance Policy By: Upton Seconded by: Ryan. All ayes, motion carried. Motion to approve Resolution 2015-049 Approving the Renewal of The Depot's Liquor License By: Kahler Seconded by: Ryan Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens, all ayes, motion carried. Closed Session — Iowa Code 21.5(1) Consideration and possible action for selection of full time administrator Motion Bartels to go into closed session. Seconded by Ryan. 9:02 PM Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. Brent Hensen — Assistant to Pat Callahan. Motion to open session back up by: Ryan Seconded by: Havens Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried. 9:17 PM Session Opens. Closed Session -Iowa Code 20.17(3) and Iowa Code 21.5(c) Discussion and possible action regarding collective bargaining unit Motion to go into close session by: Havens Seconded by: Kahler Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens 9:20PM Meeting Closes. Motion to leave closed session: Upton Second: Havens Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens 9:24PM Meeting opend Adjournment Motion to adjourn: Ryan Second Bartels Unanimous Adjourned at 9:25 PM