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Home My Public Portal AboutMinutes-04/22/2015CITY OF TIFFIN — Agenda — Special Meeting 6:30 p.m. - City Hall 300 Railroad St, Tiffin, Iowa Wednesday, April 22, 2015 Call to Order and Roll Call The City of Tiffin City Council met in a Special Meeting on Wednesday, April 22, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 6:33 PM. Roll Call: Joann Kahler, Mike Ryan (Electronically Present by Phone at 6:35 PM) , Peggy Upton (Arrived at 6:42 PM), Jim Bartels, Al Havens. Absent: none Also present: Administrator Tim Long, Attorney Bob Michael, Engineer Doug Frederick, Brett Mehmen and Deputy Clerk Ashley Jay -Platz. Approval of Agenda Motion to approve agenda by Kahler Seconded by Bartels All ayes, motion carried Closed Session: Iowa Code 21.5(1) To evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Motion to enter closed session by Kahler Seconded by Haven. Roll Call: Bartels, Havens, Ryan, Kahler. Absent Upton. All ayes, motion carried. Entered closed session at 6:36 PM Motion to enter open session by Havens Seconded by Upton Roll Call: Upton, Bartels, Havens, Ryan, Kahler Entered open session at 7:00 PM Administrator Selection: Consideration of Approving an Employment Agreement for City Administrator/Clerk. Upton motion to Hire Doug Boldt as City Administrator/Clerk pursuant to the terms attached to the draft offer of employment and employment agreement. Seconded Havens, Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Motion carried. Adjournment Motion to adjourn by Bartels Seconded by Kahler All ayes, motion carried. 7:06PM special meeting adjourned. Mike Ryan ended the phone call at 7:07 PM CITY OF TIFFIN — Agenda — Council Meeting 7:00 p.m. - City Hall 300 Railroad St, Tiffin, Iowa Wednesday, April 22, 2015 Call to Order and Roll Call CITY OF TIFFIN — Agenda — Council Meeting 7:00 p.m. - City Hall 300 Railroad St, Tiffin, Iowa Wednesday, April 22, 2015 Page 2 The City of Tiffin City Council met in a regular session on Wednesday, April 22, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:07 PM. Roll Call: Joann Kahler, , Peggy Upton, Jim Bartels, Al Havens. Absent: Mike Ryan. Also present: Administrator Tim Long, Attorney Bob Michael, Engineer Doug Frederick, Brett Mehmen and Deputy Clerk Ashley Jay -Platz. Approval of Agenda Motion to approve agenda by Bartels Seconded by Kahler All ayes, motion carried Community/Citizen Forum Mark Petersen- Stop sign in R&A Condos is needed. Mark advised that his wife saw a 6 year old girl on a scooter and about got hit by a Dump truck. Mark recommended that the city installs some kind of sign to slow traffic down coming out of the R&A Condos. Upton advised that there is a Bus Stop close by as well. Consensus from council was to remedy this issue as soon as possible. Public Hearings Public Hearing on Development Agreement between the City and Big Country Seeds. Motion to open public hearing for Development Agreement between the City and Big Country Seeds by Bartels. Seconded by Upton. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Started public hearing at 7:13 PM Motion to close public hearing by Upton. Seconded by Havens. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Ended public hearing at 7:13 PM. Approval of Payables Motion to approve payables by Kahler Seconded by Bartels All ayes, motion carried. Upton had a concern with Hart -Frederick Consultants invoice explained the amount of work. Ben Carhoff discussed what projects are going on and Unfinished Business Motion to approve Ordinance 2015- 372 Establishing New Sewer and Water Connection Fees. — 3rd Reading by Kahler. Seconded by Havens. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Motion to approve Ordinance 2015- 373 Changing the Utility Deposit from $150 to $75 — 3rd Reading by Upton. Seconded by Bartels. Roll Call: Upton, Bartels, Havens, Kahler, Absent: Ryan All ayes, motion carried. Motion to approve Ordinance 2015- 374 Approving Tiffin Heights PAD Lot 109- The Boulders — 2nd Reading by Bartels. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Motion to approve Resolution 2015-048 Approving the Tax Increment Finance Policy by Bartels. CITY OF TIFFIN — Agenda — Council Meeting 7:00 p.m. - City Hall 300 Railroad St, Tiffin, Iowa Wednesday, April 22, 2015 Page 3 Seconded by Havens. Key Kain: advised how P&Z came up with the TIF Policy. Discussion: Upton had a question about the section under policy considerations — would the applicant need to meet all the items? Tim Long advised that yes the list of policy considerations would be a requirement to qualify. Upton expressed concerns with some of the requirements. Tim advised that it is prudent to include this list and council still would have the ability approve projects as council sees fit. Tim advised that this is a good starting point to tailor what businesses qualify for TIF in Tiffin. Mayor and Administrator discussed more as to why we need this and then we can change this document as needed and as council sees fit. All ayes, motion carried Motion to approve Resolution 2015-049: Authorizing the Removal of the Former Administrator from the Current Authorized Signatory List at University of Iowa Community Credit Union Savings Account by Havens. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Motion to approve Resolution 2015-050: Approving the Appointment of a Planning & Zoning Member for the City of Tiffin, Iowa by Bartels. Seconded by Havens. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Motion to approve Resolution 2015-051: Adopting a Job Description for Public Works Maintenance Worker by Kahler. Seconded by Bartels. Discussion about this being an entry level position. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Motion to approve Resolution 2015-052: Waiving Bid Procedures and Approving a Quote for Computer System Technology Improvements from McGladrey LLP for $30,090.00 by Havens. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Motion to approve Resolution 2015-053: Waiving Bid Procedures and Approving a Quote for Data Management and Retrieval System Upgrades from Advanced Systems / Laserfiche for $10,400.00 by Upton. Seconded by Bartels. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Motion to approve Resolution 2015-054: Setting a Public Hearing for Consideration of a Zoning Amendment for a PAD for Pinnacle Ridge with underlying zoning change from R-1 to R-2, for May 13, 2015 by Bartels. Seconded by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Clear Creek Watershed Management Authority Appointment: Discussion and Possible Action to Appoint a Representative to WMA Committee Meetings in May & June. Appointment of committee meeting members: Havens & Bartels along with a member from City Staff. Deerview Estates Water Main Loop: Consideration of provision of a redundant (looped) water main and R.O.W. access via Deerview Estates. Discussion: Mayor gave background on item. Also gave a background of the different offers that were discussed. Motion to approve Resolution 2015-055: Authorizing Alliant Energy to Proceed with Burial of Overhead Electrical Distribution System Wires Along US Rte 6, Related to the Ireland Avenue Street Project by Kahler. Seconded by Bartels. CITY OF TIFFIN — Agenda — Council Meeting 7:00 p.m. - City Hall 300 Railroad St, Tiffin, Iowa Wednesday, April 22, 2015 Page 4 Discussion: Tim Long advised of the rights of the city and the rights of the utility company. Tim explained that this is within their rights to ask for the difference. Tim also added that the pricing is reasonable for the scope of this project and the amount of cable needed, based on his experience with the city of Cascade, Iowa and Geneseo, Illinois. Roll Call: Bartels, Havens, Kahler. Nay: Upton Absent: Ryan All ayes, motion carried. Report on CCA Schools STEM Project: School District Middle School Technology Center Project Built with Donated Labor and Materials, Consideration of Waiver of Permit Fee. Tim Long advised that he spoke with Tiffin Building Inspector Brian Shay and he would waive his fee if the city waives the permit fee. Motion Kahler to waive permit fee contingent on Brian Shay waiving his fee. Seconded by Havens. All ayes, motion carried. Motion Kahler to amend developer agreement to include under A-1 a date of January 1, 2016 and include 1.2 million dollars. Also change item 6- Legal and Administrative Costs: strike full paragraph and insert "the city shall be reimbursed for legal fees from the first TIF proceeds." Seconded by Upton. All ayes, motion carried. Motion to approve as amended Resolution 2015-056: Resolution Approving Development Agreement with Big Country Seeds, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement.by Kahler. Seconded by Havens. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Discussion and Possible Action Regarding Accepting a Collective Bargaining Unit Contract. Bob Michael- brought the change (addition of health insurance package plan) to council's attention. Upton motion to approve resolution 2015-057. Seconded by Bartels. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan All ayes, motion carried. Adjournment Motion to adjourn meeting by Kahler. Seconded by Havens. All ayes, motion carried Meeting adjourned at 8:40 PM April 22, 2015 Ashley Jay-Pik, Deputy City Cler