The URL can be used to link to this page

Home My Public Portal Aboutr 05:133 ¿R£zaluYTrllt af ±4£ ¿illaraug4 af (11nr±£r£Í1 ~. aJ. No. 05-133 Date o· Adoption March 31, 2005 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH HATCH MOTT MACDONALD- HAYWARD A VENUE PUMP STATION AND FORCE MAIN REPLACEMENT PROJECT WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the Hayward Avenue Pump Station and Force Main Replacement Project; and WHEREAS, the Borough's Consulting Engineers, Hatch Mott MacDonald, possess the requisite st.iII and expertise for said services; and WHEREAS, Hatch Mott MacDonald has submitted a proposal to provide said engineering services at a total cost not to exceed $106,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS the Chief Financial Officer has certified that funds are or will be available , for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: I. That the proposal ITom Hatch Mott MacDonald for engineering services related to the Hayward Avenue Pump Station and Force Main Replacement Project at a total cost not to exceed $106,000.00 at the rate set forth in Hatch Mott MacDonald existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract. 4. That a copy of this resolution be forwarded to the Borough's Purchasing Department and Hatch Mott MacDonald. Adopted this 31st day of March, 2005 and certified as a true copy of the original on April 1,2005. KATHLEEN M. BARNEY, RMC/CMC Municipal Clerk . COUNCILMAN YES DIAZ X KRUM X RECORD OF COUNCIL VOTE NO NV A.B. COUNCILMAN YES NO NY A.B. X x - Indicate Vote AS - Absent NY - Not Voting XOR - Indicates VOle to Overrule Veto Adopted at a meeting of ¡he Municipal Counci! / ~ MRrr.h '11; 700'} /)¿Q/,~P .e...¿~ C ERK .~ Hatch Mo~ í oC:: CJ -- ~ MacDonald ¥~ / ,~ 'Y ¡(if' ~Á 13/ D0/ Infrastructure and Environment 100 Willowbrook Road Freehold. NJ 07728 T 732.780.6565 www.hatchmott.com / March 2, 2005 ~ -e'1fV'- Me. John DuPont, P.E. Director of Engineering Borough of Carteret Memorial Municipal Building 61 Cooke Avenue Carteret, NJ 0 RE: Pv'Öle<- I ~ tKt'e.· íD \0<.0 )600 Dear Me. DuPont: We are pleased to provide the Borough with our proposal for Professional Engineering Services during the Construction Phase related to the Hayward A yenue Pump Station and Force Main Replacement project The design phase has been completed, permits have been submitted to the MCUA for endorsement, then will be forwarded to NJDEP and Freehold Soil Conservation District, and we are prepared to initiate the public bid phase as authorized by the Borough. Since the NJDEP has placed time limitations on the project as referenced under the Administrative Consent Order (ACO) that is in effect. we respectfully request that the Borough review and consider authorizing the Construction Phase services in an effort to be prepared to continue on with the required improvements in a timely manner. Based upon the final design of the project, the estimat00.JJ"tf~~ for this infrastructure improvement project is approximate $944,000 . out any contingency factor, as detailed on the attached construction cost estimate. Also, based upon the project improvements, we estimate that the construction phase will have span a duration of ~pproximately nine to ten months. The referenced construction cost estimate has increased from the preliminary estimate provided to the Borough last year for the following reason: 1. During design phase it was determined that the force main would need to be re-routed as the existing gravity sewer aligned in Roosevelt Avenue does not have adequate capacity. This resulted in an additional 600 linear feet (estimated increase of $35,000) of force main to convey the wastewater flow to a proposed connection to the gravity sewer at the intersection of Charles Street and Roosevelt Avenue; 2. After consultation with the Borough Engineering Department during design phase, it was determined that the force main and gravity sewer trenches would be backfilled and compacted with 100% select fill to minimize the potential for trench repair settlement (estimated increase of $30,000); Hatch Mott MacDonald ,. Hatch Matt MacDonald 3. After evaluation of the existing emergency generator and the requirements for the proposed pump station, it was determined that a new generator will be required for emergency backup (estimated increase of $50,000); 4. Aftcr consultation with the Borough Sewer Department during the design phase, it was requested that restroom facilities be included in the pump station control building (estimated increase of$15,000); 5. In addition, to the above items, the preliminary estimate was prepared approximately one-year ago and based upon current bid process being received for similar type projects in New Jersey, we have seen an increase in overall costs related to fuel, steel, and concrete prices which have driven costs upwards for publicly bid projects. The Professional Engineering Services related to the Construction Phase of this project include the following scope of services: CONSTRUCTION PHASE - SCOPE OF SERVICES I. Preeonstruetion Meeting · Hatch Mott MacDonald will coordinate and attend a preconstruetion meeting with the contractor, Borough of Carteret and affected utilities. The minutes of the meeting will be prepared and distributed to interested parties. II. Shop Drawings · As part of our base scope of service we will perform up to two reyiews, one first-time shop drawing submittal and one resubmission, for materials and equipment in accordance that are provided in accordance with the Contract specifications. · Please note, in the eyent additional review is required, we suggest that the Borough consider having the Contractor responsible for all review costs beyond the second reyiew. Furthermore, the Contractor would be responsible for all costs incurred by the Borough to review substitute materials and equipment. In accordance with these proyisions in the Contract, the Engineer reviewing shop drawings will maintain a separate accounting of all Engineering time spent to review third-time or subsequent shop drawings, as well as substitute equipment, for the purposes of generating separate bills, so that the Borough may deduct these costs from the Contractor's progress payments. · Regarding first-time shop drawing submissions, we anticipate approximately 65 to 75 shop drawings to be submitted by the Contractor for review under this Contract. These include but are not limited to: pipes and valves; building materials; structural layouts; heating and ventilating; electrical equipment, such as generators and control panels; and mechanical Me. DuPont - Page 2 - March 2, 2005 ,. Hatch Mott MacDonald equipment, including pumps and eomminutors. Certain shop drawings will require more time than others to review, due to their complexity. We haye also estimated that approximately fifteen (J 5) shop drawings may require a second-time review. We estimate that approximately 200 man-hours will be necessary to review shop drawing submittals as part of this project. The Contractor will submit shop drawings directly to Hatch Mott MacDonald for review. Upon review, we will maintain one copy for our files, one copy for field reference, one copy of all approved shop drawings will be sent to the Borough for review and record and the remaining will be returned to the Contractor. We will maintain a log of all shop drawings, which will include the date submitted and the date returned to the Contractor. III. Construction Management/Coordination/Correspondence During Construction We anticipate over the duration of this Contract that HMM will coordinate and attend job meetings during various stages of construction as necessary. In addition, we anticipate that questions will arise requiring clarification of construction details. Hatch Mott MacDonald will respond to questions asked by the Borough or the Contractor, concerning construction and proyide clarification of construction details, drawings, specifications, permits, or equipment utilized on this project. · As part of our services we will maintain a project correspondence file with copies of all pertinent items being copied to the Borough Engineering Department. IV. Construction Observation and Construction Administration Services · HMM will have a full-time resident observer on-site during force main and gravity sewer construction activities and part-time observation during the construction of the pump station and appurtenances to make sure the proposed improvements are constructed in accordance with the construction plans, shop drawings and specifications. Our experienced staff will maintain field logs of all aetiyities and will prepare daily construction reports for the Borough's records. Our construction observers will communicate Tequently with our office, the Borough and contractor in an effort to confirm that the work is progressing efficiently and in compliance with the construction documents. · Upon completion of the Contract work, a punch list will be generated and punch list work will be inspected for satisfactory compliance with the Contract prior to recommending final payment or release of the contract retainage. For budgeting purposes we are estimating 600 man-hours for field inspection services. We will prepare monthly payment estimates and certify payments due the contractor throughout the duration of the project. Monthly status updates Mr. DuPont - Page 3 - March 2, 2005 .,.. Hatch Mott ,.~ MacDonald will be provided to the Borough along with the contractor's payment estimates. The quantities submitted by the contractor will be verified and cross-referenced with our detailed engineering field records prior to certification of payment. In addition, we will prepare contract change orders, if necessary. Upon completion, HMM will eertity that the completed work has been completed in accordance with the contract documents. Construction administration services also include review of the release of liens statement and contract maintenance bond prior to closeout. V. Start-up and Testing . HMM will provide start-up and testing services of the pumps and controls and electrical equipment that were specified and designed in accordance with the Contract Drawings and Specifications. We anticipate that start-up at this station will require a minimum of three (3) days time, which will include a final inspection by our Electrical Engineer, to confirm that all electrical components have been properly installed prior to start-up. Upon acceptance of the installation, start-up will require either an Electrical Engineer or a Civil Engineer to be present during the testing, to confirm the equipment's operation. Upon completion of testing, a memorandum will be forwarded to the Borough summarizing our field observations. We have estimated that this task will require approximately 60 man-hours. VI. As-Built Drawings . We propose to prepare as-built drawings of the completed force main, gravity sewer, which will also include any significant modifications to the pump station. COST PROPOSAL We propose to provide scope of services outlined above at a reimbursable Not-to- Exceed method of compensation. We will provide the personnel required to perform the various tasks, including Civil, Mechanical and Electrical Engineers, and support personnel. Based upon our man-hour estimates to provide Engineering Services during the Construction Phase of this project we request a budget of$106,000, which includes reimbursement for miscellaneous expenses, such as travel, reproductions, printing, etc. Preconstruction I Shop Dwgs. I Coord. Observation / Administration Start-up / As-built Drawings Reimbursable Expenses Engineering Services During Construction $37,200 $55,100 $12,200 $1.500 $106nDO ..........",........ Mr. DuPont - Page 4 - March 2, 2005 -- Hatch Mott MacDonald We appreciate the opportunity to submit our proposal for this critical infrastructure project in the Borough that will both improve upon the quality of life for the residents within this service area and satisfy requirements set forth in the ACO that is in effect with the NJDEP. We look forward to the Borough's reyiew and favorable consideration of our proposal and upon authorization to proceed, HMM is prepared to progress the project forward to meet the Borough's desired schedule. If you should have any questions or require additional information, please do not hesitate to call our office. Yery truly yours, ---- Hatch Mott MacDonald E1~E Associate T 732.780.6565 F 732.577.0551 eric. betz@hatchmott.com Attachments cc: Hon. Daniel J. Reiman, Mayor Kathleen M. Barney, RMC/CMC, Borough Clerk Carteret Borough Council Albert N. Beninaw, PE, DEE, CME (HMM) Robert C. Mainberger, PE, CME (HMM) Peter E. Kocsik, PE (HMM) P:\Cm1eret Borough\214815 Hayward Ave Design\3-2-05 - J DllPont - HAPSFM Construction Services Proposal.doc Me. DuPont - Page 5 ~ March 2, 2005 Date: 3/2/2005 Borough of Carteret Havward Avenue Pump Station and Force Main Replacement Contract No. 04-11 Engineer's Construction Cost Estimate L ItØ.j¡ ¡¡:~:::j¡¡~ \~¡:;:t:¡~:'i/~¡:1~';c:..... . ::c;; .:......:.....:.:... ...,¡. ¡, FOR FURNISHING, LAYING AND JOINTING OUCTILE IRON 1 (CLASS 50) OR PVC GRAVITY SEWER PIPE (CLASS SOR 35) INCLUDING STONE BEDDING, EXCAVATION, BACKFILL, COMPACTION AND DEWATERING. a For 12" Diameter PVC Pipe (Ali Depths) 180 LF $ 60.00 $ 10,800.00 b For 16" Diameter Ductile Iron Pipe (All Depths) 20 LF $ 120.00 $ 2,400.00 2 FOR SHEETING LEFT IN PLACE a Timber Sheeting 1 M.FT.B.M. $ 2,000.00 $ 2,000,00 b Steel Sheeting 3 TONS $ 1,000.00 $ 3.000.00 FOR FURNISHING AND PLACING ADDITIONAL 3/4" CLEAN 3 BROKEN STONE FOUNDATION AND BACKFILL (INCLUDING 100 CY $ 2500 $ 2,500.00 EXCAVATION) FOR FURNISHING AND PLACING BANK RUN SAND AND 2,500 CY $ 15.00 $ 37,500.00 4 GRAVEL BACKFILL 5 FOR TEST PITS 50 CY $ 75.00 $ 3.750.00 FOA CONSTRUCTING PRECAST CONCRETE MANHOLES 6 a For 48" Diameter Manhole (All Depth~) 1 UNIT $ 3,000.00 $ 3,000.00 b For 60" Diameter Doghouse Manhole (All Depths) 1 UNIT $ 4,000.00 $ 4,000.00 7 FOR FURNISHING AND PLACING CONCRETE FOR pIPEliNES 75 CY $ 75.00 $ 5,625.00 FOR FURNISHING AND INSTALLING SEW AGE FORCE MAINS. 8 INCLUDING EXCAVATION, JOINTING, STONE BEDDING, DEWATERING, BACKFILL, COMPACTION, TESTING, FITTINGS AND RESTRAINT a For Ductile Iron Force Mains 2.400 LF $ 45.00 $ 108,000.00 b Not in Base Bid 9 FOR FURNISHING AND INSTALLING AIR RELEASE MANHOLES 2 UNIT $ 3,200.00 $ 6,400.00 AND APPURTENANCES, COMPLETE (IF & WHERE DIRECTED) 10 FOR PAVEMENT REPLACEMENT a For Temporary Borough Road Pavement Replacement 2,400 LF $ 10.00 $ 24,000.00 b For Permanent Borough Road Pavement Replacement 2,400 LF $ 7.00 $ 16,800.00 c For Temporary Middlesex County Road Pavement Replacement 50 LF $ 100.00 $ 5,000.00 d For Permanent Middlesex County Road Pavement Replacement 50 LF $ 20.00 $ 1.000.00 e For Leveling Course in Force Main Trenches 1,000 LF $ 5.00 $ 5,000.00 11 FOR PUMP STATION COMPLETE AND OPERATIONAL * 1 LS $ 471,000.00 $ 471,000.00 12 FOR ELECTRICAL WORK 1 LS $ 190,000.00 $ 190,000.00 13 FOR DEMOLITION OF EXISTING PUMP STATION WET WELL 1 LS $ 20,000.00 $ 20,000.00 14 FOR EROSION AND SEDIMENT CONTROL 1 LS $ 7,000.00 $ 7,000.00 15 FOR MOBILIZATION OF EQUIPMENT, MATERIALS, AND LABOR 1 LS $ 15,000.00 $ 15,000.00 -4 II t alai O=SlImalea I,;ons rUClton I,;OSI = $ 943775.00 ./ , A..ð/,\ ""/2-10'> '/1 ~riO"C. Betz, P.E., DEE, CME NJ Professional Enaineer Lie. #40368 Notes: . See Attached breakdown for Item 11, Pump Station Complete and Operational. h Construction Cost does not Include fl contigency factor. The Borough may wish to include a contingency for budgeting purposes. P:\Carteret Borough\214815 Ha'JWard Ave Design\f3·2-05 Construction Cost Estimate.xlsjltem 11 Pump Station Breakdown -- HATCH MOTT MACDONALD Date: 3/2/Œ CONSULTING ENGINEERS FREEHOLD, NEW JERSEY BOROUGH OF CARTERET Havward Avenue Pumn Station Enaineer's Estimate Item Invoice Quantity Quantity No. Description Unit Price Equipment Previous Completed to Amount Value Estimate Date 11 FOR PUMP STATION COMPLETE AND OPERATIONAL a Mobilization $10,000.00 0% $0.00 b Soil Erosion & Sediment Control $3,000.00 0% $0.00 c Sheetinq & Bracinq $25,000.00 0% $0.00 d Dewaterinq $5,000.00 0% $0.00 e By-pass Pumoina $25,000.00 0% $0.00 f Concrete Wet Well & Lininq $50,000.00 0% $0.00 9 Excavation $10,000.00 0% $0.00 h Backfillinq $5,000.00 0% $0.00 I PumDs $70,000.00 0% $0.00 j Station PiDina & Valyes $50,000.00 0% $0.00 k Misc. Metals. Grating & Hatches $10,000.00 0% $0.00 I Comminutor $40,000.00 0% $0.00 m Odor Control $50,000.00 0% $0.00 n Buildina Construction 1 Re-side Buildina $20,000.00 0% $0.00 2 HVAC, Louyers & Dampers $40,000.00 0% $0.00 3 Doors $5,000.00 0% $0.00 4 Interior Walls $10,000.00 0% $0.00 5 Bathroom Construction $15,000.00 0% $0.00 0 Davit Hoists $2,000.00 0% $0.00 p Plumbinq $5,000.00 0% $0.00 q Site Work $3,000.00 0% $0.00 r Fence $8,000.00 0% $0.00 s Drivewav $3,000.00 0% $0.00 t Start up & Testinq $5,000.00 0% $0.00 I u TODsoil, Fertilizina and Seedina $2,000.00 0% $0.00 PUMP STATION SUB-TOTAL $471,000.00 P:\Carteret Borough\214815 Hayward Ave Design\[3-2·0S Construction Cost Estjmate.xls]ltem 11 Pump Station Breakdown ~~¿;-\'> <,,:JJØ-Y ~ -c~Tï1A ~ .. .:.~L_;:., _'-'f. / ''''<-X_J ',/ , . " NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bidding as a professional ser- vice pursuant to N,J.SA 40A:11-5 (l) (a). This contract and the resolution authorizing it are availa- ble for public inspection In the office of the MunicI- pal Clerk. Awarded to: Hatch Matt MacDonald ~~CV¿~~~IJ.n~~~e~~~~ar~eÁ~~ç~~e P~~p HSt~;ron~ont~ Force Main Replacement Project Resolution #: 05-133 Cost: Not to Exceed $106,000.00 KATHLEEN M.BARNEY Certified Municipal Clerk ($17.60) 25719 BOROUGH OF CARTERET ''''''~~_ 'L '- \ <0:' ~'0.;j. \~' r~ATr:ICL'\ \MT:l\;V;-'J~,FNO NOTJ\~Y plm! If' n~ ~,!F\'~: ,iFQ~;rl--.y " ' " -,-- --'~-' ,,- '.. t-,q\f (\0!\":',ft:Q~\:~¡;'1, '~~\H¡:Y~:; 'JC"1- ? ?JEJ' Sworn and subscribed before me this 5th day of April, A.D., 2005 AD., 2005 of the Home News Tribune, a newspaper printed In Freehold, NJ and published In NEPTUNE. In said county and State, and of general circulation In said county, who being duly sworn, deposeth and salth that the advertisement of which the annexed Is a true copy. has been published In the said newspaper 1 (ONE) times, once In each Issue, as follows ~ MARIAN BUTLER personally appeared State of New Jersey} 55. MIDDLESEX COUNTY Affidavit Charge $20.00 Affidavit of Publication Publisher's Fee $17.60 l" '- -v . MIDDLESEX COUNTY þ1tlD 3Jtr.r~ O,.,.ICIO'- :ATHLEEN H. .BA1lliEY MUNICI.EAL. CLERY.:.. ., 5~ 1·~9B9 Date: March 31. D>5 TO, Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: FnszineeriI12 Services with Hatch Matt MRc,nnru.ld - Rp' Hayward Avenue Punp Station and Force Main Re{>lRr.PlTlPnt Project Name of Account: .! 5-; 3> .:'> . AMOUNT TO BE ENCUMBERED, Not to F.Yr~ $106,000.00 ß . KATHLEEN~ Municipal Clerk ---------------------------------------------------------------- CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and: H ýílI,., l'IwíÍ ~ 1. --<d 11 The funds available for this contract are in the Dudget, in the account of: O/l--ý)-P 05- II C-"'1_/'j'--I_).oll f/o(,.o=,Þ ) in the amount of: By this certification, I have account for the amount of the hereby encumbered the above named contract ~ding Council action. patri~O' Treasurer DATE: 1 hlÞ..ç BOROUGHOFCARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 /', "l~~' _"~I ,:(, THIS AGREEMENT: made this 31" of March 2005 By and between: Hatch Mott McDonald 27 Blereker Street Millbum, NJ 07041 \ .... <:, And the Borou!!h of Carteret, a municipal corporation, haying its ~/ Principal office at the Borough Hall 61 Cooke Ayenue, Carteret, New Jersey, As pel'Resolution Number 05-133. t--! THE CONTRACTOR does hereby agree to perform the following HA YW ARD AVENUE PUMP STATION AND FORCE MAIN REPLACEMENT PROJECT. NOT TO EXCEED $106,000.00. according to the terms set forth in RESOLUTION. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in Resolution. IN WITNESS WHEREOF, the parties hereto haye hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written aboye. ~ /J!¡, ~ BY: Mw {S~ TITLE: I¿.xU,. 15, c:..£, f #!z. BY:~ Danie1 J. Reiman Mayor WITNESSETH BY: For the Corporation: BOROUGH OF CARTERET ~;~zj:<'ê7=:- /Kathleen M. Barney / Municipal Clerk