HomeMy Public PortalAboutMinutes-03/11/2015CITY OF TIFFIN — Agenda — Work Session
6:00 p.m. - City Hall
Wednesday, March 11, 2015
The City of Tiffin City Council met in a work session on Wednesday, March 11, 2015 at Tiffin City Hall Council Chambers.
Mayor Steve Berner called the meeting to order at 6:14 M. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al
Havens. Absent: none Also present: Interim Administrator Tim Long, Engineer Doug Frederick, Brett Mehmen and Deputy
Clerk Ashley Jay -Platz.
Motioned Bartels to approve agenda; seconded by Kahler. All ayes, motion carried.
Discussion: Tim Long, Interim Administrator gave report on Budget for FY2016. Went line by line with council on the budget
document. LOST has expired in 2013 and not in effect due to not passing in last NOV election. Tim advised that the current
financials need to be cleaned up before being presented to Council so they are accurate.
Discussion on having a work session at 6:OOpm on March 25th Council Meeting.
Upton motioned to adjourn at 7:OOPM; seconded by Kahler. All ayes, motion carried
CITY OF TIFFIN — Agenda — Council Meeting
7:00 p.m. - City Hall
Wednesday, March 11. 2015
The City of Tiffin City Council met in Regular Session on Wednesday, March 11, 2015 at Tiffin City Hall Council Chambers. Mayor
Steve Berner called the meeting to order at 7:02 PM. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens.
Absent: none Also present: Interim Administrator Tim Long, Engineer Doug Frederick, Attorney Crystal Raiber and Deputy Clerk
Ashley Jay -Platz
Kahler motioned to amend agenda and bring item "M" to beginning of "XIII. New Business'; seconded by Upton. All ayes motion carried
Havens motioned to approve amended agenda; seconded by Bartels. All ayes, motion carried.
Dick Huff- request to have the sidewalk checked with standing water on Roberts Ferry Rd. PW Brett Mehmen will check into it.
Deputy Clerk advised no one has come forward to take TiffinFest over. Council discussed using the money for a fireworks display
potentially, other conversation discussed just skipping this year and maybe someone will take over if it is missed.
Upton motioned to amend 2-11: under approval of minutes. She requested to have "which she advised she did not actually say but
that is what she meant" stricken from the minutes. 2-11: under new business ordinance 2015-368 to remove Deputy Clerk's note "put of
feb 25 agenda" 2-25: under approval of payables she wanted to clarify her question was why McGladrey is sending bills when there is
a contract in place and should be covered by the monthly bill.
Ryan seconded the amendment of minutes. All ayes, motion carried. Ryan motioned to approve amended February 41h, 11th, 181h, and
25th minutes; seconded by Kahler. All ayes, motion carried. All in favor of minutes as amended.
Ryan motioned to approve payables; seconded by Kahler. All ayes, motion carried.
Reports
A. Attorney -Crystal- most items are on the agenda.
B. Engineer -Doug- Discussion about detours from IDOT interchange. His concerns with Ireland avenue construction going on when
the IDOT might possibly start. Mayor discussed will be meeting with IDOT soon.
Mayor had a question about Ireland Ave when contractors will be showing up . March 23rd at the latest potentially. He also had a
question about the I&I phase 0.
C. Public Works -Brett- Rental Property- repair the radiator and serve pro had to take care of the room that was covered in water.
Took the basketball hoop nets due to an accident that happened today 3-11-15. Two applicants for the Concession Stand.
D. Council Members -None
E. City Clerk/Administrator —Tim Long- Spoke with Pat Callihan today about placing ads and has already received 4 inquiries for the
position. Discuss having Amy Shaull Utility Billing Clerk start helping with the Financial Budget.
F. Mayor -Bicycle & Trail regional meeting on Tuesday. Phase 6 2019-20 and has made the first step approval of the grant.
Discussion on Sidewalk by High School --- (check recording1:14) which will fit the width requirement. Discussion on phase 5&6 and
the difference.
Clear Creek Amana Middle School Students - Ally Willis, Ella Miller, Jamie Kim. — Would like to add fitness stations by the Trail next to
the soccer fields for an Extended Learning Program project call "Minnow Tank". Wanting to have work out equipment right next to the
concrete trail. PWD Brett advised that he has been looking for this type of equipment and is happy to help in any way he can to get this
done. Tim Long advised that him and Jonas Zimmerman -parks director, were very impressed with the Students from CCA. Bartels
motioned to approve letter of support from council; seconded by Ryan. All ayes, motion carries
Motion Upton to approve Ordinance 2015-368 Water Ordinance Amendment -3rd Reading; seconded by Ryan.
Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries
Motion Kahler to approve Ordinance 2015-369 Day Care Ordinance Amendment -2nd Reading; seconded by Upton.
Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries
Kahler Motion to approve Ordinance 2015-370 Approving Re -Zoning for Willow Ridge PT 1 Lots 1,3 & 4 and Part 3 Lot 2- 2nd Reading;
seconded by Havens. Roll Call: Bartels, Havens, Kahler, Ryan. Nays: Upton. Aye votes 4 —1 to approve, motion carries. Discussion:
Mike Ryan asked Peggy Upton if she had her questions or concerns answered since last meeting. Upton explained her reasoning as
to why she voted nay last meeting and continues the nay vote due to her not wanting to have too many multi -family developments
coming to Tiffin as there is currently being submitted. Her request is to have more affordable single family homes instead of multi -family
homes to prevent the transient residents and potentially increasing the amount of rental units. Jesse Allen(Developer of Willow Ridge) -
Advised they did a survey about a balance of percentage of multi -family vs single family homes in Tiffin. Currently the percentages are
as follows 71% single family homes to 29% multi -family which Tiffin has 20% less multi -family homes than the national average.
Tim Long- advised of objection letter submitted in the packet received from
Motion Ryan to approve Ordinance 2015-371 Approving Re -Zoning for Tiffin East Lot 30 -2nd Reading; seconded by Kahler. Roll Call:
Bartels, Havens, Kahler, Ryan. Nays: Upton. Votes 4 —1 to approve, motion carries
New Business
Ryan motioned to approve Resolution 2015-029 Approving Pay Estimate #2 to Cornerstone Excavating for the 2014 Water & Sewer
Extension Project DIV II (CCA School) in the amount of $152,402.09; seconded by Upton.
Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries
Upton requested a background as to why it is needed. Ben Carhoff advised the CCA School requested this to be done. Due to them
not wanting their contractors to have to move their storage/office trailers. Mayor wanted to ask about them having them pay 100% of
change order cost reimbursed to the City instead of the 2/3 school 1/3 city cost like was agreed upon. Council is more than willing to
cooperate with the school but feel that this extra cost is not reasonable. Brett Mehmen- advise not aware of them using city water, and
did not provide them with a meter.
Upton motioned to amended Resolution 2015-030 Approving Change Order #1for the 2014 Water & Sewer Extension Project DIV II
(CCA School) in the amount of $65,996.10 contingent upon coming to a payment agreement between the City of Tiffin and CCA school
district for payment of requested change order and council appointed the committee of Mayor, City Manager, Engineer, Attorney, and
Public Works Directors; seconded by Ryan.
Ryan motion to approve amended resolution; seconded by Havens. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion
carries
Ryan motioned to approve Resolution 2015-031 Setting Date for Public Hearing on April 8�1 2015 at Tiffin City Hall Council Chambers
at 7:00 p.m. for Urban Renewal Plan Amendment; seconded by Bartels. Tiffin City Hall and 7:00 PM- ryans motion included. Roll Call:
Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries.
Ryan motioned to approve Resolution 2015-032 Adopting Statewide Urban Design and Specifications (SUDAS 2015 Addition);
seconded by Kahler. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries
Bartels motioned to approve Resolution 2015-033 Setting Date for Public Hearing on March 251h 2015 Council Meeting for Tiffin
Heights PAD Request (Lot 109); seconded by Kahler. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries.
Havens motioned to approve Resolution 2015-034 Setting Date for Public Hearing on March 251h 2015 Council Meeting for the 1St
Reading of an Ordinance Establishing New Sewer and Water Connection Fees; seconded by Ryan. Roll Call: Upton, Bartels, Havens,
Kahler, Ryan. All ayes, motion carries
Upton motioned to approve Resolution 2015-035 Setting Date for Public Hearing on March 251h, 2015 Council Meeting for the 1St
Reading of an Ordinance changing the Utility Deposit from $150 to $75; seconded by Ryan.
Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries
Upton motioned to approve Resolution 2015-036 To Set the Date for a Public Hearing and to Authorize Staff to Publish Notice for the
Budget for Fiscal Year Ending June 30, 2016; seconded by Bartels. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion
carries
Upton motioned to approve Don Wick's appointment to the Zoning Board of Adjustment; seconded by Ryan.
Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries
Upton motion to include approval of Deputy Clerk to attend the ECICOG Regional Clerk's Workshop in Hiawatha on April 1, Data
Technologies, Inc. Iowa User Group Meeting on April 15, and at the 2015 IMFOA Spring Conference, Des Moines, April 15-17; Haven
seconded. all ayes, motion carried.
Kahler motioned to approve the Deputy Clerk to attend the ECICOG Regional Clerk's Workshop in Hiawatha on April 1; seconded by
Havens. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, motion carries.
Ryan motioned to authorize Administrative Staff to Move Forward on the Annexation Process for Sunnybrook; seconded by Upton. All
ayes, motion carried.
Closed Session -Iowa Code 20.17(3) and Iowa Code 21.5(c)
Discussion and possible action regarding collective bargaining unit
Motion Ryan to adjourn into closed session; seconded by Havens. All ayes, motion carried. Entered closed session at 8:37 p.m.
Motion Ryan to adjourn into open session; seconded by Upton. All ayes, motion carried. Returned to open session at 8:48 p.m.
All members present
Motion Ryan to adjourn the meeting; seconded by Upton. All ayes, motion carried. Meeting adjourned at 8:49 p.m.
March 11, 2015
Ashley Jay -Platz, ty Ci y