HomeMy Public PortalAboutA 2008-05-07 - CDBG ADVISORY BOARD~~~ AGENDA
COMMUNITY DEVELOPMENT BLOCK G~`, NT ~ _:.
ADVISORY BOARD COMMISSION MEETING ~ ~~ _ ~~~~~~~ ~~
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WEDNESDAY, MAY 7, 2008 CITYOFLYNWOOD
6:00 P.M. CITYrLERi(S ~~~~CF
LYNWOOD CITY HALL COUNCIL CHAMBERS. EGt~Y 0 1 ZOOS
11330 BULLIS ROAD, LYNWOOD, CA 90262 ~tgt~t~ivi~~Zi~. ~~
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SYLVIA ORTIZ, CHAIRPERSON „~ ~ ~
PATRICIA CARR, COMMISSIONER JOE BATTLE, COMMISSIONER
IRENE GARCIA, COMMISSIONER
OPENING CEREMONIES:
A. CALL TO ORDER
B. FLAG SALUTE
C. ROLL CALL
IRIS PYGATT, COMMISSIONER
D. CERTIFICATION OF AGENDA POSTING
E. APPROVAL OF MINUTES -March 12, 2008 and April 9, 2008
F. PUBLIC ORALS: (ITEMS ON AGENDA ONLY
G. NEW BUSINESS:
1. Reorganization of CDBG Commission
2. Review of Lynwood Citizen Participation Plan
H. STAFF ORALS
I. BOARD ORALS
J. ADJOURNMENT
MINUTES OP A SPECIAL MEETING FOR THE
COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY BOARD COMMISSION
MARCH 12, 2008
OPENING CEREMONIES:
A. CALL TO ORDER
The CDBG Commission meeting was called to order at 6:05 p.m.
B. FLAG SALUTE -All persons present participated in the flag salute.
C. ROLL CALL -Chairperson Ortiz requested the roll call.
Present: Sylvia Ortiz, Joe Battle, Patricia Carr and Irene Garcia.
D. CERTIFICATION OF AGENDA POSTING
Ms. Potts informed the CDBG Commission that the Agenda has been properly posted.
E. PUBLIC ORALS: (ITEMS ON AGENDA ONLY)
Mr. Caldaron commented that it was good to see ethnic groups coming together.
F. NEW BUSINESS:
1. Presentations of Public Service Projects
a. ADELANTE Moving Forward Program
Amanda Perez gave a presentation on behalf of the ADELANTE program. She explained that
services offered include sessions conducted on domestic violence, anger management,
parenting, and coping skills. The program focuses on correcting negative and violent
behaviors. Techniques and skills will be taught to improve communication
Two other representatives from ADELANTE gave testimony to the program's success. Jose
Pacheco explained that he received services from the program, then became a volunteer, and
is current working for the program. The program receives referrals from children's services,
the department of corrections and others.
Commissioner Battle asked why Parolee has to attend classes in other City's such as
Pasadena. The Commission was informed that Pasadena is part of the Lynwood's service
areas which also include South Gate and Compton. Commission Battle said that his concern
is that the Parolee may get challenged when using public transportation.
Commission Garcia said that she thought it would be good if Lynwood is able to offer these
services within the City. After further decision, Ms. Perez concluded the presentation on
ADELANTE.
b. Ballet Folkloric Estampas de Mexico
Arturo Lopez gave a presentation on behalf of the Ballet Program. He explained that the
program current has 40 members from the ages of 3years to 45 years old and that the
program current has 3 dance instructors. Services offered include folkloric and moderate
dance instruction. After further decision, Mr. Lopez concluded his presentation.
2. FY2008-09 Funding Determinations
The Commission review public service projects for funding consideration. Discuss took place
regarding the continued funding of certain projects. The Commission also discussed and
agreed that CDBG applications should have been accept after the deadline. Decisions
resulted in the following allocations:
1. Lynwood Senior Citizen Program - $112,350
Commissioner Ortiz move to allocate $70,000 to this program. Commissioner Battle later
increased the allocation by $42,350, which resulted in a total allocation of $112,350.
2. Natatorium Extended Hours - $30,000
The Commission unanimously agreed to fund the activity for $30,000.
3. Lynwood Athletics Community Services - $0
The Commission unanimously agreed not to provide funding for the upcoming year.
4. Gang Prevention Education - $5,000
Chairperson moved to approved for $10,000, which did not pass. A counter motion for
$5,000 was recommended, which passed unanimously.
5. Parents Interested in Education -$0
Commission Ortiz moved to approved for $10,000, Commissioner Carr second.
Commissioners Battle and Garcia denied. Allocation denied for lack of quorum.
6. Sunshine Afterschool Computer Program - $0
Commission moved, seconded to approve project for $10,000 funding. Commissioners Battle
and Garcia did not vote. Allocation denied for lack of quorum.
7. Project Impact $0
Commissioner Carr motion to approve $10,000. However the motion died for lack of vote by
the remaining Commissioners.
8. Lucha Against Diabetes $0
The Commission unanimously agreed not to recommend funding at this time.
9. Peace and Joy Center $10,000
The Commission unanimously agreed to fund the program for $10,000.
10. Domino's Parent Education Program $10,000
The Commission unanimously agreed to fund the program for $10,000.
11. Compton After School Dance Program $10,000
The Commission unanimously agreed to fund the program for $10,000
12. ADELANTA Moving Forward - $10,000
The Commission agreed to fund program by 3-1 voted.
13. L.A.C. Sheriff's Prostitution Eradication $0
The Commission agreed not to fund this program.
14. Positive Imaje - $0
The Commission unanimously agreed not to fund this program.
15. Lynwood Crossing Guard $50,000
The Commission unanimously agreed to fund this program for $50,000.
16. Lynwood Graffiti Program - $25,000
The Commission unanimously agreed to fund this program for $25,000.
17. Ballet Folklorico Estamps de Mexico - $0
Commissioners Ortiz voted to fund the project. However, Commissioners Battle and Garcia
voted to deny funding. Commissioner Carr abstained. Allocation denied for lack of quorum.
Upon completion of the allocations to the public service providers, the CDBG Commission made
the following allocations to activities as listed below:
• CDBG Administration
• Fair Housing Foundation
• Section 108 Repayment
• City Hall ADA Improvements
• FY2008 Street Improvements
• Code Enforcement Program
• HOME Program $603,548r
$331,000
$ 18,000
$607,646.50
$170,000
-0-
$460,000
G. STAFF ORALS -Staff informed the Commission of a special Public Hearing for April 9,
2008.
H. BOARD ORALS
I. ADJOURNMENT
The CDBG Commission meeting adjourned at 8:30 p.m.
Chairperson
Date
Staff
Date
MINUTES OF A REGULAR MEETING OF THE
COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY BOARD COMMISSION
WEDNESDAY, APRIL 9, 2008
CALL TO ORDER:
Chairperson Ortiz called the meeting to order on the above captioned date at 6:02 p.m.
FLAG SALUTE:
All those present participated in the flag salute.
ROLL CALL:
Present
Chairperson Ortiz
Commissioner Battle
Commissioner Carr
Commissioner Garcia
CERTIFICATION OF AGENDA POSTING
Staff stated that the Agenda was posted per the Brown Act.
APPROVAL OF THE MINUTES
Motion to approve the Minutes of March 12, 2008 was made by Commissioner Battle,
seconded by Commissioner Carr with a note to submit corrected Minutes at next
meeting. Motion carried unanimously.
NEW BUSINESS
Swearing in of New Commissioner -Iris Pygatt
City Clerk Quinonez was in attendance to swear in Iris Pygatt. The Commission
thanked Ms. Quinonez and Ms. Pygatt took her seat.
Public Hearing - FY 2008-09 Consolidated Annual Action Plan
Motion to open the public hearing was made by Commissioner Carr, seconded by
Commissioner Battle.
Staff explained that the purpose of the public hearing is to obtain public comments on
the City's Draft Consolidated Annual Action Plan for fiscal year 2008-09.
Commissioner Battle stated that City Council was upset that funding was recommended
for Compton organizations.
Commissioner Ortiz stated that Council may not be aware that the Compton program
also serves Lynwood residents.
Commissioner Garcia asked if P.I.E received all of their funding. Commissioner Ortiz
stated that they have received their funding.
Commissioner Battle stated that someone is stating in the community that CDBG should
not subsidize the Crossing Guards, the School District should fund the guards.
Commissioner Battle replied that the District has nothing to do with funding the crossing
guards. It was turned over to the City years ago after the City challenged the District.
Commissioner Garcia asked if the non profit status is verified prior to the organizations
receiving funds. Staff replied yes, that is part of the intake paperwork.
Commissioner Battle asked if the day care centers submit proof that their employees
have had background checks and fingerprinting. He stated that the City could also be
held liable if something happened to the children. Staff replied that information would
be brought back to the Commission.
After brief discussion, motion was made by Commissioner Battle, seconded by
Commissioner Ortiz to receive and file the report. Motion carried unanimously. Motion
to close the public hearing was made by Commissioner Battle, seconded by
Commissioner Carr.
STAFF ORALS:
Ms. Handley informed the Commission that if they have additional questions regarding
the Draft Consolidated Annual Action Plan they could contact Ms. Potts, Deputy Director
of Administrative Services, in the City Manager's office. Also Commissioner Pygatt
was welcomed aboard.
BOARD ORALS:
Commissioner Garcia welcomed Ms. Pygatt to the Commission.
Commissioner Battle stated that due to the lack of a full Commission, reorganization
has been postponed, and asked if the Commission could conduct the reorganization
since Ms. Pygatt has jointed the Commission. Staff replied that only business listed on
the Agenda can be conducted. However, reorganization can be placed on the following
month's Agenda.
Commissioner Carr stated that she was very disappointed that P.I.E. was not
recommended for funding because they have been assisting the community for years
and have done extremely well. Commission Carr also stated that Project Impact has an
exceptional record of assisting the community as well, although they were not
recommended for funding.
Commissioner Ortiz welcomed Ms. Pygatt to the Commission
Commissioner Pygatt expressed her thanks for the welcome and stated that she looks
forward to working with the CDBG Commission.
ADJOURNMENT:
Motion to adjourn was made by Commissioner Battle, seconded by Commissioner Carr.
Motion carried unanimously. The meeting adjourned at 7:12 p.m.
Chairperson
Staff
Date
Date
CITY OF LYNWOOD
CITIZEN PARTICIPATION PLAN
[. POLICY STATEMENT
It is the policy of the City of Lynwood to provide for full involvement of the Community in
the planning, development, implementation, monitoring and evaluation of programs funded
under the Housing and Community Development Act of 1974 or other HUD related Acts.
Consolidated Plan
The City's new Consolidated plan consolidates into a single submission the current CHAS, the
HOME program description, the Community Development Plan and CDBG Final Statement.
Consolidating the submission requirements offers the City a better chance to shape the various
programs into effective, coordinated neighborhood and community development strategies.
It also consolidates the reporting requirements for these programs into a single report.
The intent of the Consolidated Plan is to:
• Promote citizen participation and development of local priority needs and objectives by
providing comprehensive information which is easy to understand;
• Coordinate HUD statutory requirements, reduce paperwork, minimize and simplify the
process of obtaining federal funds;
• Promote the development of an action plan that provides the basis for assessing
performance; and
• Encourage consu-tation with public and private agencies, to identify shared needs and
solutions.
Citizen Partieipation Plan
This Citizen Participation Plan establishes the procedures and guidelines implemented by the
City to provide for the continuing participation of the citizens of Lynwood.
Although the Citizen Participation Plan is designed especially to encourage participation by
very low and low income persons, particularly those living in slum and blighted areas and in
areas where HUD funds are proposed to be used, the City encourages the participation of all
its citizens, including minorities and non-English speaking persons, as well as persons with
disabilities.
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This plan,may be amended-from time to time and shal- remain in effect until superseded by a
new plan or until the City no longer participates in the Housing and Community Development
Block Grant and HOME Programs.
II. SCOPE OF PARTICIPATION
A. Citizens Role
All citizens are invited to the Consolidated Plan public hearings and
meetings to provide input, comments, and participate in the
development of the City's Consolidated Plan. Citizens are also
invited to make recotttmendations and provide input regarding
amendment to the plan, and the performance report.
Before the Consolidated Plan is adopted, the City will make available to
citizens, public agencies and other interested parties information that includes
the amount of assistance the City expects to receive and the range of activities
that may be undertaken, including the amount that will benefit persons of very
low and low income and plans to minimize displacement of persons and to
assist any persons displaced, if applicable.
The City of Lynwood's Redevelopment Agency adopted the State of
California's Relocation Assistance and Real Property Acquisition Law
( government code, Section 7260), on June 21, 1988. These Hiles
and regulations have been formulated with appropriate reference to the
Relocation Assistance and Real Property Acquisition guidelines adopted by
the Department of Housing and Community Development pursuant to the
Health and Safety Code, (Section 50460).
The rules and regulations for implementation of Relocation Assistance and
Real Property Acquisition are designed to carry out the following policies with
respect to activities of the Lynwood Redevelopment Agency:
To ensure that uniform, fair and equitable treatment is afforded persons
displaced as a result of the Agency's actions. Such persons shall not
suffer disproportionate injury as a result of actions taken for the benefit
of the public as a whole; and
2. To ensure consistent and fair treatment for owners of real property to
be acquired. Also to encourage and expedite acquisition by agreement
with owners of such property to avoid litigation and relieve congestion
in courts, and to promote confidence in public land acquisitions.
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With respect tb a federally funded project the City of Lynwood's Redevelopment
Agency shall make relocation assistance payments and provide relocation advisory
assistance as required under federal law.
Lynwood encourages, in conjunction with public housing authorities, the
participation of residents of public and assisted housing developments, in the
process of developing and implementing the consolidated plan, along with
residents of targeted revitalization areas in which the developments are
located. Lynwood will make an effort to provide information to housing
agencies about housing and community development plan activities
related to the City's developments and surrounding communities so
that the housing agency can make this information available to the public
hearing required under the Comprehensive Grant program.
B. Citizen Comments and Views
The City encourages and will take into consideration public hearings
meetings, written and oral comments and views by citizens during the
preparation and development of the City's Consolidated Plan, amendments
to the plan and performance report. A summary of this information and a
summary of any comments or views not accepted and the reasons therefare,
shall be attached to the final Consolidated Plan, amendment of the plan or
performance report.
Citizens written comments and views may be submitted to City of Lynwood,
Administrative Services /CDBG Division, 11330 Bullis Road, Lynwood CA
90262, or at a meeting of the CDBG Advisory Board Commission mentioned
in the plan, or at public hearings being conducted by the City Council
C. Public Notice
The City of Lynwood wi-1 publish the proposed Consolidated Plan (or
a summary), amendments, or performance report and make available copies in
public location of the plan at least thirty (30) days before submission to
HUD to afford citizens. the opportunity to comment on the plan,
amendment, and / or performance report.
In an effort to keep the low and moderate residents aware of the services
provided with CDBG and HOME funds, public notice flyers will be placed in
local gathering places such as the Lynwood City Hall, and Annex, Public
Library, Lynwood High School, recreational centers and grocery stores, in
addition to the adjudicated newspapers, in both English and Spanish languages.
Citizens are encouraged to contact the City's CDBG Division regarding any
questions and J or concerning the process and CDBG and HOME activities
underway.
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D, Public Hearings
The City will conduct pubic hearings and meetings on all phases of the
Consolidated Plan and performance reports. The CDBGAB Commission
when requested, shall assist the City Council in conducting the public hearings
and meetings on the grant application for funding of the Community
Development Block Grant and HOME Programs. All hearings and meetings
will be open to the public
The City will hold at least two public hearings per year to obtain citizen's
views, to be conducted at a minimum of two different stages of the
program year. Together, the hearings will address housing and community
development needs, development of proposed activities, and review of
program performance. To obtain the views of citizens on housing and
community development needs, at least one hearing will be held before the
proposed consolidated plan is published for comment.
Meetings and hearings will be held at times and locations convenient to
potential and actual beneficiaries, and with accommodations for persons with
disabilities.
At least two weeks advance notice will be given to citizens, or as appropriate,
units of general local government of each hearing, with sufficient
information published about the subject of the hearing to permit
informed comment. In order to give adequate notice of public hearings, the
City shall publish a legal notice and press release in a newspaper of
general circulation prior to public hearings. All legal notices and news releases
shall be published at least 15 days prior to the hearing and shall contain the
following:
* Date and time of public hearing;
* Location of public hearing;
* Topics to be considered;
* Basic information about the program.
E. Proposals
All proposals for funding must be submitted by February 9, ] 998, prior
to the start of the new fiscal year. The City will provide application
packets for funding which will include program requirements. Interested
parties should contact the City's Administrative Services/CDBG Division in
order to obtain an application packet. The City will respond, in writing, to
all written proposals within 30 working days and state the reasons for the
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action on the proposal. Technical assistance will be provided upon request
to groups representing low income persons.
F. Access to Records:
1. The city will provide citizens, public agencies, and other interested
parties with reasonable access to information and records relating
to the City's Consolidated Plan, and performance reports.
The City will respond to written requests within fiReen (15) working
days or as soon as possible thereafter. Records will be available to the
public fora five year period. A reasonable number of free copies
of the Consolidated Plan will be made available to citizens and
groups that request it.
G. Technical Assistance
To facilitate citizen input, the Gity will provide technical assistance,
through its staff, to any community wide or neighborhood associations
and to groups of low and moderate income residents of blighted
neighborhoods who request such assistance. The city will make
available Spanish speaking staff at meetings and hearings relating to
the Community Development programs, upon request.
H. Public Information
To ensure that citizens remain informed of and involved in the program
development, and implementation, the City will provide for full access
to program information. The following information will be made
available during the planning process of the program:
a. Amount of entitlement;
b. Types of activities previously funded;
c. The activities previously funded
d. Ineligible activities;
e. Schedule of hearing;
f. The process used by the City in approving the application;
g. The Citizen Participation Plan;
h. Other requirements the City deems necessary.
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Copies of the proposed and final Consolidated Plan, amendments and/or
performance report will be made available at Lynwood Libraries, Lynwood
City Hall Offices, Lynwood Community/Transit Center and other public places
I. Specific Areas of Citizen Participation
Citizen involvement will be sought in the development, implementation,
monitoring and evaluation stages of the City's program. To assure continued
citizen involvement in program development and implementation, a citizen
advisory committee was created (CDBGAB Commission) to review all matters
related to Federal funding and advise City Council and inform citizens of
current Federally funded activities and projects. Citizens will be given the
opportunity to review and comment on all aspects of the City's Consolidated
Plan, including the opportunity to evaluate projects and activities.
J. Complaint Procedures
The City will answer written complaints in a timely and responsive manner.
Those complaints dealing with the City's Consolidated Plan, amendments and
performance report shall be responded to within IS working days.
K. Amendments (Substantial Change)
The City will amend its Consolidated Plan whenever it decides not to carry out
an activity described in the final plan, or to carry out an activity not previously
described, or to substantially change the purpose, scope, location, or
beneficiaries of an activity or to change its allocation method of distribution, or
changes in the use of CDBG and/or Home funds from one eligible CDBG
activity to another.
Prior to amending the Consolidated Plan, the City shall provide citizens with
reasonable notice of, and opportunity to comment on, such proposed changes
to the use of funds. The City shall consider any such comments and, if the
City deems appropriate, modify the changes. The City shall make available to
the public, and shall submit to HUD, a description of any changes adopted.
An amendment to the Consolidated Plan will constitute a Substantial Change.
A change is considered substantial when the beneficiaries or the scope of an
activity increases or decreases by more than 25% in the numbers or amounts
budgeted in the Consolidated Plan for that activity, except that changes under
$30,000 will not be considered substantial-
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Ill. ADVISORY BOARD
The City has established a Community Development Block Grant Advisory Board.
The composition, role and responsibility of the organization is discussed below.
A- COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD
(CDBGAB} - ORGt1NIZATION
CDBGAB Size and Appointment
The Community Development Block Grant Advisory Board shall have seven
(7) members appointed by the City Council of the City of Lynwood.
2. Representation
In making appointments to the CDBGAB, the City Council shall insure
reasonable representation of the community, including age, sex, racial
background, income levels, and disabled.
3. Terms of Office
Members of the CDBGAB shall serve a maximum of four (4) years.
Terms will be staggered to provide overlap of approximately half of
members.
4. Selection ofOfficers
The CDBGAB shall have a Chairperson and Vice Chairperson. Both shall be
elected from and by the members of the CDBGAB each year at the first
meeting after the newly appointed members are present.
>. 1acancies
When vacancies occur, the_ City shall publish a notice, or press release in a
publication locally circulated, which invites interested persons to make their
interest known to the City Council. A position will automatically be declared
vacant if a CDBGAB member has three (3) consecutive absences.
6. Meetings
The CDBGAB shall meet on the first Wednesday of each calendar month,
at City Hall, 11330 Bullis Rd., Lynwood, CA , 90262. All meetings
are open to the public. Announcement of any changes in the regular
meeting date shall be posted at least fifteen (15) days -prior to the meeting.
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In addition, the CDBGAB shall hold special meetings to discuss and obtain
public input on the City's Consolidated Plan and Grantee Performance reports.
The City's CDBG staff will be present at all CDBGAB Commission
meetings and advise the CDBGAB Commission on eligibility and other Hi JD
regulations.
B. Role and Responsibilities
l . Advise Crty Council
The CDBGAB is an advisory committee to the City Council in matters
relating to Community Development Block Grant programs.
2: Public Information
CDBGAB Commissioner shall participate and encourage citizens of their
respective neighborhoods to participate in the process of developing and
implementing the Consolidated Plan. The CDBGAB Commission shall also
share information regarding the Consolidated Plan activities with citizens and
invite participation and input during their scheduled meetings.
3. Consolidated Plan
The CDBGAB Commission shall be involved in the development and/or the
review of all elements pertaining to the planning and preparation of
the annual Consolidated Plan application. Based on that planning,
preparation, community needs and citizen input, the CDBGAB Commission
will make specific funding and program recommendations to the City
Council.
q. Needy and Objectives
The CDBGAB may conduct community development needs assessments and
review community development objectives as deemed necessary by the
CDBGAB or required by regulations.
5. Citizen Participation Plan
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The CDBGr1B shall review the Citizen Participation Plan for adoption by the
City Council annually and recommend such changes as deemed appropriate to
the City Council.
6. Itehahilttation Loan Review and Approval
The CDBGAB will also act as the Loan Review Cornmittee. Final approval
approval of all loan and grant assistance will be made by the CDBGAB. An
applicant whose application has been denied by the CDBGAB may appeal the
Board's decision to the City Council.
C. Communications
Publishing The Citizen Participation Plan
The CDBGAB shall work with the City staff in the publishing and distribution
of the Citizen Participation Plan.
2. Information Bulletins
The CDBGAB shall publish timely information bulletins concerning their
activities and Housing and Community Development activities in the City, as
deemed necessary.
3. Minutes
City staff shall provide for the taking of Minutes at meetings of the CDBGAB.
The Minutes shall be provided to members within a reasonable period of time
and made available for public inspection.
4. Staff Commwtication
When .information is requested by the CDBGAB from the City staff, that
information shall be provided to the CDBGAB , in written form with Minutes,
or in the packet of information provided to the CDBGAB prior to each
CDBGAB meeting.
5. Local Press
The CDBGAB will work with City staff to provide timely reports to the local
press on housing and community development activities.
6. Community Groups
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The CDBGAB shall determine methods of providing information to
community groups which are active in housing and community development
or other activities relating to citizen involvement, affirmative action, etc.
D. Public Hearing and Meetings: Grant Application
The CDBGAB when requested shall assist the City Council in conducting the
public hearings on the grant application for funding of the Community
Development Block Grant and HOME programs.
1 Public Meetings
All CDBGAB meetings are open to the public. The role and responsibilities of
the Commission are covered under Section III of this plan. Minutes or
summaries of the meetings shall be provided by the City.
2. Public Meeting Notices
The notices for special public meeting are the same as those required for Public
Hearings listed above.
REV_/APPROVED
APRIL 1995
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