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Home My Public Portal AboutMinutes-03/25/2015CITY OF TIFFIN — Agenda — Work Session 6:00 p.m. - City Hall Wednesday, March 25, 2015 Call to Order and Roll Call The City of Tiffin City Council met in a work session on Wednesday, March 25, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 6:11 PM. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. Absent: none Also present: Interim Administrator Tim Long, Engineer Doug Frederick, and Deputy Clerk Ashley Jay - Platz. Approval of Agenda Motion to approve agenda by: Ryan Seconded by: Kahler All ayes, motion carried. Business Discussion on FY 2016 Budget: Tim Long Interim Administrator discussed the city's budget line by line. With a discussion on the Levy rate being slightly lower than last year's levy, and went on to say that this doesn't necessarily mean residents will see a decrease in property tax, this is due to some properties' valuation increased. Currently the City Of Tiffin has approximately $5 Million in the bank. Tim Long also advised that due incorrect fund postings on the cities fund balances are skewed and inaccurate but Tim and city staff will start reviewing each fund posting and transfer into the correct fund placements. Questions from Council regarding agenda items: Mayor- discussion on the Ordinance 2015-372 and the permit fees changing from $100 on page 1 to $250 and requested an amendment once the item is up. Also the Mayor request to table item ordinance 2015-374 due to an incomplete application. Res 2015-038 needs amended with the wording in the resolution body. Mayor discussion on the Rathje change order. Adjournment Motion to adjourn work session by: Ryan Seconded by: Upton All ayes; motion carried. Work session closed at 7:00 PM CITY OF TIFFIN — Agenda — Council Meeting 7:00 p.m. - City Hall Wednesday, March 25, 2015 Call to Order and Roll Call The City of Tiffin City Council met in Regular Session on Wednesday, March 25, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:00 PM. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels AI Havens. Absent: none Also present: Interim Administrator Tim Long, Engineer Doug Frederick, Attorney Bob Michael and Deputy Clerk Ashley Jay -Platz Approval of Agenda Motion to approve agenda by: Bartels Seconded by: Havens All ayes, motion carried. Community/Citizen Forum Rodney Madden- had a question on College St. Is it a through street? Is it supposed to dead end? His concerns are because he had 2 tenants have accidents due to the th traffic. Mayor discussion about the Depot and reason they did so. College street is a cul-de-sac with a driveway and the City advised that when the new street is made there will be a higher curb to attempt to slow traffic. Question asked to council by Rodney "why isn't there a fence or gate to stop the thru traffic. Discussion on reducing the size of the Depots driveway. City discussed the remedy to the situation. Public Hearings Lot 109, Tiffin Heights PAD- Motion to open public hearing for Lot 109, Tiffin Heights PAD at 7:10 PM by: Upton Seconded by: Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried Motion to close public hearing for Lot 109, Tiffin Heights PAD at 7:12 PM by: Upton. Seconded by: Ryan Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 1St Reading of an Ordinance Establishing New Sewer and Water Connection Fees- Motion to open public hearing for 1St Reading of an Ordinance Establishing New Sewer and Water Connection Fees at 7:13 PM by: Ryan. Seconded by: Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried Motion to close public hearing for 1St Reading of an Ordinance Establishing New Sewer and Water Connection Fees at 7:13 PM by: Ryan. Seconded by: Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried 1St Reading of an Ordinance changing the Utility Deposit from $150 to $75 Motion to open public hearing for 1St Reading of an Ordinance changing the Utility Deposit from $150 to $75 at 7:14 PM by: Kahler. Seconded by: Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried Motion to close public hearing for 1St Reading of an Ordinance changing the Utility Deposit from $150 to $75 at PM by: Ryan. Seconded by: Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried Budget for Fiscal Year Ending June 30, 2016 Motion to open public hearing for Budget for Fiscal Year Ending June 30, 2016 at 7:14 PM by: Ryan Seconded by: Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried Motion to close public hearing for Budget for Fiscal Year Ending June 30, 2016 at 7:15 PM by: Upton Seconded by: Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried Approval of Payables Motion to approve payables by: Kahler. Seconded by: Upton. Question: Havens had a question about Stray Cat payment. All ayes, motion carried. Unfinished Business Ordinance 2015-369 Day Care Ordinance Amendment- 3rd Reading Motion to approve Ordinance 2015-369 Day Care Ordinance Amendment- 31d Reading by: Ryan. Seconded by: Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Ordinance 2015-370 Approving Re -Zoning for Willow Ridge PT 1 Lots 1,3 & 4 and Part 3 Lot 2- 3rd Reading Motion to approve Ordinance 2015-370 Approving Re -Zoning for Willow Ridge PT 1 Lots 1,3 & 4 and Part 3 Lot 2- 31d Reading by: Ryan. Seconded by: Bartels. Roll Call: Bartels, Havens, Ryan, Kahler. Nays: Upton, motion carried. Ordinance 2015-371 Approving Re -Zoning for Tiffin East Lot 30- 3rd Reading Motion to approve Ordinance 2015-371 Approving Re -Zoning for Tiffin East Lot 30- 3rd Reading by: Ryan. Seconded by: Kahler. Roll Call: Bartels, Havens, Ryan, Kahler. Nays: Upton, motion carried. New Business Ordinance 2015- 372 Establishing New Sewer and Water Connection Fees. - 15, Reading Ryan motion to amend changing page 1 permit fee from 100 to $250; 2nd Kahler- all ayes, motion carried. Motion to approve Amended Ordinance 2015- 372 Establishing New Sewer and Water Connection Fees. -1st Reading by: Havens. Seconded by: Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried Ordinance 2015-373 Changing the Utility deposit from $150 to $75 -1St Reading- Motion to approve Ordinance 2015- 373 Changing the Utility deposit from $150 to $75 -1St Reading by: Ryan. Seconded by: Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Ordinance 2015- 374 Approving Tiffin Heights PAD Lot 109- The Boulders Motion to adjourn to next meeting Ordinance 2015- 374 Approving Tiffin Heights PAD Lot 109- The Boulders by: Ryan Seconded by: Havens. All ayes, motion carried Resolution 2015- 037 Approving Change Order #1 from Rathje Construction for the Ireland Avenue Project in the Amount of $40,890.91- Discussion: Ryan gave background for those who were not here during work session when this was discussed. Doug Frederick advised of the preconstruction meeting and advised this was not discussed and feels that should not be paid by city or engineers, per the DOT. Motion to adjourn until next meeting Resolution 2015- 037 Approving Change Order #1 from Rathje Construction for the Ireland Avenue Project in the Amount of $40,890.91 by: Upton. Seconded by: Kahler; all ayes, motion carried. Jay with HFC advised of Alliant Energy wanting the city to pay for the underground lines. Jay advised this is just a heads up and will be discussed in a future council meeting. Resolution 2015.038 Adopting the Annual Budget for the Fiscal Year Ending June 30, 2016 Motion Upton to amend the Resolution and correct to the right to : TITLE both paragraphs in resolution. Seconded by Bartels. All ayes, motion carried. Motion to approve amended Resolution 2015- 038 Adopting the Annual Budget for the Fiscal Year Ending June 30, 2016 by: Kahler. Seconded by: Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Resolution 2015- 039 Approving Change Order #1 from WRH, Inc for the 2014 Water and Sewer Extension Project (CCA Schools) Div III in the amount of $-1564.00.- Motion to approve Resolution 2015- 039 Approving Change Order #1 from WRH, Inc for the 2014 Water and Sewer Extension Project (CCA Schools) Div III in the amount of $-1564.00 by: Ryan Seconded by: Upton. Ben Carhoff discussed the reasoning for the change order and the reduction of cost. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Resolution 2015-040 Approving CCA Sidewalk Agreement Motion to approve with the best possible exhibit attached to Resolution 2015-040 Approving CCA Sidewalk Agreement by: Ryan. Seconded by: Kahler. Bob Michael -Attorney advise will be changing the map for the agreement. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Clear Creek Amana 2015 Post Prom- Upton motion to approve the $100 donation to CCA post prom; seconded by Ryan. All ayes, motion carded. Public Hearing for Planning & Zoning Opening for a Male or Female- City Staff received direction as to which process is needed to fill the current opening for the Planning and Zoning Board. Staff will have P&Z recommend the appointment to council and have a council appoint. Closed Session -Iowa Code 20.17(3) and Iowa Code 21.5(c) Discussion and possible action regarding collective bargaining unit Motioned to go into closed session by: Bartels Seconded by: Ryan All ayes, motion carried. Entered closed session at: 7:48 PM Motion to go back into open session by: Upton Seconded by: Ryan All ayes, motion carried Entered open session at: 8:21 PM Adjournment Motion to adjourn by: Ryan Seconded by: Havens Meeting adjourned at 8:22PM. All ayes, motion carried March 25, 2015 Ashley Jay-Platzk4uty City CI k