HomeMy Public PortalAbout07/19/1982 * Special Budget Workshopn
BUDGET MEETING
There will be a
Meeting of the Town Commission
of,
THE TOWN OF GULP' STREAM, FLORIDA
AT THE TOWN HALL
Monet July 19 19 82 , at B A.M.
Deputy Town Clerk.
f.
SPECIAL BUDGET WORKSHOP HEARING
JULY 19, 1982
PRESENT: WILLIAM KOCH, JR. MAYOR
ALAN I. ARMOUR COMMISSIONER
ROBERT DIXSON COH4ISSIONER
BRIAN PFEIFLER COMMISSIONER
ABSENT: JOEL HUNTER VICE MAYOR
Also attending: Town Manager William Gwynn; Town Clerk Barbara Gwynn;
Chief James Greer; Lieutenant Mahoney; Assistant Town
Clerk Nancy Adams.
The meeting was called to order by Mayor Koch at 8:00 A.M.
Town Manager Gwynn presented the Proposed Budget for 1982 -1983 to the
Commissioners. A copy of this Proposed Budget is made a part of the
minutes. Following a discussion, Commissioner Pfeifler made the mo-
tion to approve the Proposed Budget and the proposed mileage of 4.2473
be sent to the County Property Appraiser. The motion was seconded and
passed. Mr. Dixson stated that he was voting for the budget and mil-
eage at this time only for procedural reasons but not as indicative
of an agreement to the 7'% increase.
Mayor Koch then suggested that the entire Commission meet some time in
the next three months to discuss a proposed Bond Issue for the Town.
At that time they would take into consideration matters such as: roads,
sewers, possible second story on the Town Hall, fire protection, acqui-
sition of the Phipps property, drainage, a shed for police equipment
and other needs the Town might have for the future.
There being no further business, the meeting was adjourned at 9:00 A.M.
Barbara Gwynn, Town Clerk
TOWN OF GULF STREAM
NOTES TO BUDGET WORKSHEET
REVENUE:
Taxes - Amount needed to meet budget needs.
Trash collection - Rate increase of 25%
Franchise - F.P.L. $5,000 increase based on current figures.
Federal Revenue Sharing - Amount allocated for 82 - 83.
Palm Beach County Road & Bridges - Based on current figures.
Sales Tax allocation per estimate from State of Florida.
EXPENDITURES:
ADMINISTRATIVE AND rFNERAL
Salaries - 10% increase
Legal & Professional - 20% increase for professional (Caputo, Harvel, Russell &
Axon, Kelton & Assoc.)
POLICE DEPARTMENT
Salaries - 10% increase
Radio service - per C.D.C. proposed budget.
Capital expenditures - one new car.
FIRE PROTECTION
Fire Contract - fixed
Maintenance & Repair - hydrant replacement program
STREETS AND EASEMENTS
Drainage with Little Club $9,000, Streets $10,000
Capital expenditures - - Borrow $112,072 to resurface entire
Town. Pay back over 3 -5 years by budget allocation each
year.
SANITATION DEPARTMENT
Salaries - 10" increase
Capital expenditures - extra man, shed mower approximate cost for compactor.
EXPENDITURES - WATER FUND
Repairs - See Harvel report
Computer billing & collection - new system for 82 -83
Assist Clerk Salary - 1/2 of salary
D:bt retirement - 1/2 of net profit for year
NET REVENUE - 1/2 of
COST OF PAY RAISES:
Police
Sanitation
Administration
net profit for year.
10%
19,230
2,790
3,060
25.080
7 1/2% 5%
12;093 1;395
2,295 1,530
18.811 12.540
TOWN OF GULF STREAM
BUDGET WORKSHEET
EXPENDITURES:
ADMINISTRATIVE AND GENERAL
Clerks Salary
BUDGET
ACTUAL
PROPOSED
Postage,Printing & Stationery
1981
THRU
BUDGET
Office Supplies & Expenses
1982
6/30/82
1982 -1983
GENERAL FUND
2,400
1,596
2,400
REVENUE:
2,200
1,061
2,200
Profit from Water Fund
2,900
2,240
$19,855
Taxes
$363,244
$359,313
420,219
Fines
10,000
7,017
9,000
Permits
3,000
2,495
3,000
Licenses
10,000
10,161
10,000
Alcoholic Beverages
456
228
228
Trash Collection
30,000
24,534
40,000
State Fla. Homestead Exemption
1,430
304
-0-
Fla. Power and Light Co. Franchise
35,000
26,656
40,000
Franchise So. Bell Tel & Tel Co.
1,000
967
1,000
Interest Income
5,000
2,689
9,000
State of Fla. Gasoline Tax
650
588
700
Florida Revenue Sharing
9,000
6,126
9,246
Federa Revenue Sharing
1,560
Cigarette Tax Refund
2,000
1,645
2,000
Franchise Cable T.V.
600
633
800
Other Revenue
200
891
400
P.B. Cty Roads & Bridge
19,000
1,442
1,600
Sales Tax Allocation
14,000
Total Revenue
$490,580
$445,689
$582-508
EXPENDITURES:
ADMINISTRATIVE AND GENERAL
Clerks Salary
$ 22,700
$ 18,032
$ 24,970
Postage,Printing & Stationery
1,700
2,497
2,000
Office Supplies & Expenses
2,000
2,247
2,000
Telephone
2,400
1,596
2,400
Electricity
2,200
1,061
2,200
Transportation
2,900
2,240
2,900
Building Maintenance
1,200
968
1,200
Lawn Maintenance
200
0
600
Insurance
14,000
12,701
14,000
Insurance- Medical -All Employees
7,400
4,102
9,500
Assist. Town Clerk
3,300
2,860
3,900
Social Security Tax -All Employees
17,200
11,045
20,184
Bookkeeping Service
2,200
1,890
2,400
Retirement Plan - All Employees
12,900
3,323
14,073
-2-
I'r� �M'JI -0717 �:i1Y111'JI�Y4
Salaries
$199,480
$144,936
PROPOSED
224,250
BUDGET
ACTUAL
BUDGET
1981
THRU
1982
15,821
1982
6/30/82
1983
Legal and Professional
$ 10,000
$ 10,452
$ 15,000
Misc. - Dues
500
484
500
Legal Advertising
500
-0-
500
Other
200
361
400
County Permit Fee
1,500
1,497
1,500
Town Library
1,400
1,050
1,540
Discount on Taxes
13,842
10,873
14,393
Capital Expenditures- Administrative
1,000
37
1,000
TOTAL
$121,242
$ 89,316
$ 137,160
I'r� �M'JI -0717 �:i1Y111'JI�Y4
Salaries
$199,480
$144,936
$
224,250
Uniforms, Equipment & Supplies
2,500
4,820
2,500
Auto Maintenance
19,000
15,821
21,000
Cleaning Uniforms
1,100
657
1,200
Radio Service & Repair
9,000
7,835
11,000
Crime Prevention & Criminal Inv.
1,000
280
2,500
Capital Expenditures
6,000
8,108
9,000
TOTAL
$238,080
$182,457
$
271,450
FIRE PROTECTION
Fire Contract Cost
$ 25,000
$ 6,500
$
33,000
Maintenance Repair
400
-0-
4,000
TOTAL
$ 25,400
$ 6,500
$
37,000
STREETS AND EASEMENTS
Maintenance, Repaire & Supplies
$ 800
$ 403
$
800
Lighting
11,000
7,566
11,500
Signs
450
667
700
Capital Expenditures
10,000
6,220
19,000
TOTAL
$ 22,250
$ 14,856
$
32,000
-3-
PROPQSED
BUDGET
ACTUAL
BUDGET
1981 -
THRU
1982
1982
6/30/82
1983
SANITATION DEPARTMEP7T
Salaries
$
27,900
$
20,998
$ 30,690
Garbage Collection Contract
43,008
34,264
45,408
Truck Maintenance and Service
4,000
5,383
4,000
Uniforms
700
638
800
Disposal Fees
4,000
1,840
4,000
Capital Expenditures
800
249
20,000
TOTAL
$
80,408
$
63,372
$104,898
Deficit 1980 -81
$
25,000
-0-
TOTAL GEMRar. FUND EXPENSES
$
512,380
$
356,501
$582p5Q8
C
C,
TOWN OF GULF STREAM
BUDGET WORKSHEET
EXPENDITURES:
Cost of Water
BUDGET
ACTUAL
PROPOSED
Repairs
1981-
THRU
BUDGET
Engineering and Surveying
1982
6/30/82
1982 -1983
WATER FUND
5,900
938
4,900
REVENUE:
2,400
1,400
2,640
From Sales
$136,000
106,275
140,000
Interest from Invested
3,300
2,860
3,900
Surplus Funds
7,140
3,006
6,400
TOTAL WATER REVENUE
143,140
109,281
146,400
EXPENDITURES:
Cost of Water
$ 73,420
57,871
75,600
Repairs
5,000
10,003
10,000
Engineering and Surveying
500
0
500
Interest
5,900
938
4,900
Meter Reading
2,400
1,400
2,640
Computer billing & collection
2,400
Assistant Town Clerk
3,300
2,860
3,900
Lease -Gulf Stream Golf Club
5,750
5,750
5,750
Postage - Printing & Stationery
800
451
1,000
Debt Retirement
24,270
0
19,855
TOTAL EXPENDITURES
$121,340
79,273
126,545
NET REVENUE:
21,800
30.008
19.855
" " U I I - 1 3 U
P r o f i t f r o m W a t e r D u n d
$ 1 9 , 8 5 5
T a x e s ( 4 . 2 4 7 3 m i l l s )
4 2 9 , 5 0 6
F i n e s
9 , 0 0 0
P e r m i t s
3 , 0 0 0
L i c e n s e s
1 0 , 0 0 0
A l c o h o l i c B e v e r a g e s
2 2 8
T r a s h C o l l e c t i o n
4 0 , 0 0 0
S t a t e F l a . H o m e s t e a d E x e m p t i o n
- 0 -
F l a . P o w e r & L i g h t C o . F r a n c h i s e
4 0 , 0 0 0
F r a n c h i s e S o . B e l l T & T C o .
1 , 0 0 0
I n t e r e s t I n c o m e
9 , 0 0 0
S t a t e o f F l a . G a s o l i n e T a x
7 0 0
F l o r i d a R e v e n u e S h a r i n g
9 , 2 4 6
F e d e r a l R e v e n u e S h a r i n g
1 , 5 6 0
C i g a r e t t e T a x R e f u n d
2 , 0 0 0
F r a n c h i s e C a b l e T . V .
8 0 0
O t h e r R e v e n u e
4 0 0
T o t a l R e v e n u e $ 5 7 6 , 2 9 5
" " d 7 1 M ' "
C l e r k s S a l a r y
$ 2 4 , 4 0 3
P o s t a g e , P r i n t i n g & S t a t i o n e r y
2 , 0 0 0
O f f i c e S u p p l i e s & E x p e n s e s
2 , 0 0 0
T e l e p h o n e
2 , 4 0 0
E l e c t r i c i t y
2 , 2 0 0
T r a n s p o r t a t i o n
2 , 9 0 0
B u i l d i n g M a i n t e n a n c e
1 , 2 0 0
L a w n M a i n t e n a n c e
6 0 0
I n s u r a n c e
1 4 , 0 0 0
I n s u r a n c e - M e d i c a l A l l E m p l o y e e s
9 , 5 0 0
A s s i s t . T o w n C l e r k
3 , 9 0 0
S o c i a l S e c u r i t y T a x - A l l E m p l o y e e s
1 9 , 7 7 5
B o o k k e e p i n g S e r v i c e
2 , 4 0 0
R e t i r e m e n t P l a n - A l l E m p l o y e e s
1 3 , 7 6 7
-2-
r•,9•• al� De+ .0
Legal and Professional $ 15,000
Misc. - Dues 500
Legal Advertising 500
other 400
County Permit Fee 1,500
Town Library 1,505
Discount on Taxes 15,001
Capital Expenditures- Administrative 1,000
TOTAL $136,451
10) at" an 2)MR` 41$0INkI ON
Salaries $219,443
Uniforms, Equipment & Supplies 27500
Auto Maintenance 21,000
Cleaning Uniforms 1,200
Radio Service & Repair 11,000
Crime Prevention & Criminal Inv. 2,500
Capital Expenditures 9,000
TOTAL $266,643
910 A002; 6VX"(a)N
Fire Contract Cost $ 331000
Maintenance Repair 4,000
TOTAL $ 37,000
Maintenance, Repairs & Supplies $ 600
Lighting 11,500
Signs 700
Capital Expenditures 19,000
TOTAL $ 32,000
-3-
PROPOSED BUDGET 1982 -1983 Cont.
• ��
Salaries
Garbage Collection Contract
Truck Maintenance and Service
Uniforms
Disposal Fees
Capital Expenditures
m
$ 29,993
45,408
4,000
800
4,000
20,000
$ 104,201
TOTAL GENERAL FUND EXPENSES $ 576,295
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Proof of Publication
Va.
--------------- - - - - - . ------------...---.............---.... ................--- ............
Filed in the Office of Clerk of Circuit Court
....................................... .. 19 .........
......................................... ................................. _....... Clerk
By-_ ....................... ........ ...._ ................................ I D. C.
.................................... ...........................................................
Complainant's Solicitor.
& L222
Lu
SOUTH FLORIDA PUBLIC TELECOMMUNICATIONS, INC.
June 28, 1982
Honorable Mayor William Koch and Associates
Gulfstream City Hall
246 Sea Road
Gulfstream, Florida 33444
Dear Mayor Koch:
This is to inform you that the mayors of Delray Beach and Boynton Beach
were present during the touring rounds of south Florida's newest public
television station, Y RS -TV 42. The tour on June 16th as well as the
discussions that followed were very enlightening for everyone concerned.
WRS-TV is a very important cawnunications entity serving Palm Beach,
Broward, Martin, Okeechobee, St. Lucie, Hendry, and Glades counties.
At your next council meeting please advise that if your city or town is
interested in visiting our station and touring the facilities, they're
most welcome. Call Mary Freeman, Community Relations Director, at 732 -7850
to inform her of your decision and she'll most gladly schedule a tour
session at a convenient date and time.
If there are any questions or if I could be of any assistance to you re-
garding this matter, please don't hesitate to call.
Sincerely,
Pat Eileen O'Meara
Vice President/Public Information
I2a01T-3-9
505 South Congress Avenue • Boynton Beach, Florida 33435 • Telephone (305) 732 -7850
TOWN OF GULF STREAM
••e•• 011 �c+
From Sales
Interest from Invested Surplus Funds
$140,000
6,400
$146,400
Cost of Water
$ 75,600
Repairs
10,000
Engineering and Surveying
500
Interest
4,900
Meter Reading
2,640
Computer Billing & Collection
2,400
Assistant Town Clerk
3,900
Lease -Gulf Stream Golf Club
5,750
Postage - Printing & Stationery
1,000
Debt Retirement
19,855
TOTAL EXPENDITURES $126,545
NET REVENUE: $ 19,855
r
bHARRY A. JOHNSTON II
DONALD J. SASSER
JOHN C.RANOOLPH
H ADAMS WEAVER
MAUREEN A.HACXETT
l./
JOHNSTON, SASSER, RANDOLPH & WEAVER
ATTORNEYS AND COUNSELORS AT LAW
110 OH[FfJ10nl "E DOULCVARO
WEST PALM BEACH, FLORIDA 33402
P.O. BOX M
July 16, 1982
Barbara Gwynn, Town Clerk
Town of Gulf Stream
246 Sea Road
Gulf Stream, FL 33444
Re: Attendance of Commission Members at
Planning and Zoning Board Meetings
Dear Barbara:
OF COUNSEL
HARRY ALLISON JOHNSTON
HENRY F. LILIENTHAL
(3051 65S-0108
The above-referenced-matter came up at the last meeting of
the Town Commission and I believe action was taken by the
Commission to establish a policy to preclude the attendance
of Commission Members at Planning and Zoning Board Meetings.
My advise was asked in regard to this matter and I advised
that it was strictly a policy decision to be made by the
Commission. I want to make sure that the Commission under-
stands that that was my position in this matter.
There is nothing in the Ordinances of the Town or in the
State Statutes which would legally preclude a member of the
Commission from attending such a meeting. It is a matter of
policy, and policy only, in many communities that Commission
members not attend such meetings. The apparent reasoning
for establishing such a policy is that such Boards are
intended to be operated independently of the Commission and
to make independent recommendations to the Commission and
to allow a Commission member to attend and participate in
such a meeting may unduly influence the members of that
independent body to a point where that body's advice back
to the Commission becomes nothing more than the advice and
wishes of one of the Commission members.
It is on the basis referenced above that many communities
have established the type of policy which was discussed by
the Gulf Stream Commissioners at the last meeting. It was
not my intent to advise that it is legally impermissible to
allow council or commission members to attend such meetings.
Barbara Gwynn, Town Clerk
Page Two
July 16, 1982
It is strictly a policy matter to be determined by the
Commission.
JCR /smo
Very truly yours,
JOHNSTON, SASSER, RANDOLPH & WEAVER
John C. Randolph
JOHNSTON, SASSER, RANDOLPH & WEAVER