HomeMy Public PortalAboutA 2007-04-19 PERSONNEL BOARDREGULAR MEETING OF THE PERSONNEL BOARD
THURSDAY, APRIL 19, 2007 ~-
5:00 PM
I. CALL TO ORDER
II. ROLL CALL
Maria Quinonez, Chairperson
Rev. Robert Robinson, Vice-Chairperson
Barbara Battle
Paulette Bradley
Arselia Villanueva
III. PLEDGE OF ALLEGIANCE
Led by
IV. APPROVAL OF MINUTES
Regular Meeting January 18, 2006
Motion Second
V. PUBLIC ORALS
VI. STUDIES & REPORTS
1. Budget Development 2007/2008
2. Selective Hiring Freeze
3. Exploratory of Other Cities
Los Angeles
4. Review of Personnel Rules
~i~j /, j ~01 f~G, ~.
7 ,;
trrg:'CLMVie~; .
CITYOF LYP;iN00D
A,PR 1 ~ 2007
AEI Pty
7t8~S1~"i>~;~~12,3~415i6
{`
Vote
5. Certification of Eligibility List
Information Systems Technician
VII. COMMISSIONER ORALS
VIII. ITEMS TO BE AGENDIZED
IX. ADJOURNMENT
Special Meeting -April 26, 2007
Motion Second Vote
Time:
CITY OF LYNWOOD
REGULAR MEETING OF THE PERSONNEL BOARD
JANUARY 18, 2007
The regular meeting of the of the Personnel Board of the City of Lynwood was
held on Thursday, January 18, 2007 at 5:00 p.m. in the Council Chambers of City
Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as
prescribed by the Brown Act.
CALL TO ORDER
The meeting was called to order at 5:08 p.m. by Chairperson Quinonez. Roll call
was taken by Mr. Alfredo J. Lopez III, Human Resources Director.
PLEDGE OF ALLEGIANCE
Led by Commissioner Villanueva.
APPROVAL OF MINUTES
The motion was made by Commissioner Bradley and seconded by Commissioner
Battle to approve the minutes of December 14, 2006.
Chairperson Quinonez stated that in order to get a clear understanding as to whom
the Human Resources Director reports to, she is requesting further clarification
under Commissioner and Staff Orals whether the director reports to the City
Manager or the Personnel Board, the Board would like to have a clear
understanding of his/her duties.
Mr. Lopez introduced himself to the Board. He briefly informed the Board of his
qualifications, background and experience within the Human Resources field. He
then stated that the Human Resources Director usually reports to the person who
conducts the appraisal evaluation. In this case, his contract states that his
performance evaluation will be conducted by the City Manager.
Chairperson Quinonez stated that she read an article of the Personnel Rules and
Regulations where it stated that the Personnel Officer reports to the Board not the
City Manager. Mr. Lopez offered to have a legal representative present at the next
meeting to answer any questions and to go over the scope, duties and
responsibilities of the Director.
Commissioner Bradley agreed with the recommendation of having a legal
representative present because the board has been playing musical chairs within
the last year. There have been three different directors, each with its own unique
way of working, and would like to be clear on the proper and corrected ground
rules. The item was agendized.
Mr. Lopez presented to the Board what he would like to accomplish during his term
within the City. First of all, he recommends that the Board take field trips. The field
trips would consist of visiting surrounding cities, meeting other commissioners and
conduct and an exploratory study. This will assist the Board in what the Board
would like to see and implement within this city. Although this has not been
formally approved, Mr. Lopez encouraged having a road show.
The Board is excited and is looking forward to the field trips. Chairperson Quinonez
likes the idea of an explanatory trip but would not like to violate the Brown Act and
get penalized. This is going to be an excellent opportunity for the city to utilize the
Board, said commissioner Bradley.
PUBLIC ORALS -None
STUDIES AND REPORTS
The motion was made by Commissioner Villanueva and seconded by Vice-
Chairperson Robinson to approve the eligibility list for the position of Maintenance
Worker. All in favor. Motion carried.
The motion was made by Commissioner Bradley and seconded by Commissioner
Villanueva to approve the eligibility list for the position of Street Maintenance
Worker. All in favor. Motion carried.
The motion was made by Commissioner Battle and seconded by Commissioner
Bradley to approve the eligibility list for the position of Office Assistant II with a
noted correction. The noted correction is under the keyboarding column. It should
indicate pass or fail instead of N/A. All in favor. Motion carried.
Commissioner Battle stated that she is happy to see that written projects are being
given to the candidates during the interview process.
The motion was made by Commissioner Battle and seconded by Commissioner
Bradley to approve the eligibility list for the position of Office Assistant I. All in favor.
Motion carried.
Mr. Lopez informed the Board that although there was only one candidate on the
list, candidates from the previous list (Office Assistant II) would be contacted to see
if they would be interested in the Office Assistant I position.
Mr. Lopez informed the Board that he had received a draft report for the
classification and compensation study. He will review and provide an update on the
study at the next meeting. He then thanked the Human Resources staff for their
hard efforts throughout the recruitment efforts and would like to change the
recruitment process form a good model to an excellent model. He also shared with
the Board what should be expected from applicants and in order to attract and
recruit qualified candidates, he is looking to change and update the duties and
responsibilities within the classifications. In future recruitments, he will be targeting
vocational school as well as colleges and is planning to implement an applicant
tracking system.
Another goal that Mr. Lopez would like to do during his course of employment is to
update the current Personnel Rules and Regulations which were adopted in 1979.
There were some changes marked in pencil but were not formally updated.
COMMISSIONER & STAFF ORALS
Commissioner Battle stated that when she first came aboard, she felt like a rubber
stamp because that first director would practically tell the Board what to do. "What
a difference it makes", she said.
Commissioner Bradley agreed with the statement that Commissioner Battle said.
She approached the director with some suggested ideas but was told in a couple of
works that the Board was not worth anything.
Vice-Chairperson Robinson stated that everything that was discussed throughout
the meeting sounded too good to be true but is looking forward to see how other
cities conduct their meetings.
Chairperson Quinonez was pleased to hear that the director acknowledges the
staff. She is also pleased to hear the phrase that Mr. Lopez stated, "taking
recruitment from good to excellent". On behalf of the Board, she noted that the
Board is willing to assist in any way possible to succeed. She then thanked Mr.
Lopez for taking Lynwood into a higher vision, especially for noticing the areas of
improving within the City such as the quality of customer service, on-line applicant
tracking, and the office space.
Commissioner Bradley motion and Commissioner Battle seconded to include in the
agenda items of discussion for the next meeting:
1. Review of the Personnel Rules and Regulations
2. Review of the Classification and Compensation Study
3. Exploratory Study of Other Cities
All in favor. Motion carried.
ADJOURNMENT
Vice-Chairperson Robinson made the motion to adjourn and Commissioner
Bradley seconded. All in favor. Motion carried. The meeting adjourned at 6:17
p.m.
DATE: April 19, 2007
TO: Honorable Chairperson and Board Members
FROM: Alfredo J. Lopez, Director of Human Resources
SUBJECT: Certification of Eligibility List
The Board is respectfully requested to certify the following eligibility list:
• Information Systems Technician
A list containing candidate's names and score is attached for your review.