Loading...
HomeMy Public PortalAboutA 2007-04-19 PERSONNEL BOARDREGULAR MEETING OF THE PERSONNEL BOARD THURSDAY, APRIL 19, 2007 ~- 5:00 PM I. CALL TO ORDER II. ROLL CALL Maria Quinonez, Chairperson Rev. Robert Robinson, Vice-Chairperson Barbara Battle Paulette Bradley Arselia Villanueva III. PLEDGE OF ALLEGIANCE Led by IV. APPROVAL OF MINUTES Regular Meeting January 18, 2006 Motion Second V. PUBLIC ORALS VI. STUDIES & REPORTS 1. Budget Development 2007/2008 2. Selective Hiring Freeze 3. Exploratory of Other Cities Los Angeles 4. Review of Personnel Rules ~i~j /, j ~01 f~G, ~. 7 ,; trrg:'CLMVie~; . CITYOF LYP;iN00D A,PR 1 ~ 2007 AEI Pty 7t8~S1~"i>~;~~12,3~415i6 {` Vote 5. Certification of Eligibility List Information Systems Technician VII. COMMISSIONER ORALS VIII. ITEMS TO BE AGENDIZED IX. ADJOURNMENT Special Meeting -April 26, 2007 Motion Second Vote Time: CITY OF LYNWOOD REGULAR MEETING OF THE PERSONNEL BOARD JANUARY 18, 2007 The regular meeting of the of the Personnel Board of the City of Lynwood was held on Thursday, January 18, 2007 at 5:00 p.m. in the Council Chambers of City Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER The meeting was called to order at 5:08 p.m. by Chairperson Quinonez. Roll call was taken by Mr. Alfredo J. Lopez III, Human Resources Director. PLEDGE OF ALLEGIANCE Led by Commissioner Villanueva. APPROVAL OF MINUTES The motion was made by Commissioner Bradley and seconded by Commissioner Battle to approve the minutes of December 14, 2006. Chairperson Quinonez stated that in order to get a clear understanding as to whom the Human Resources Director reports to, she is requesting further clarification under Commissioner and Staff Orals whether the director reports to the City Manager or the Personnel Board, the Board would like to have a clear understanding of his/her duties. Mr. Lopez introduced himself to the Board. He briefly informed the Board of his qualifications, background and experience within the Human Resources field. He then stated that the Human Resources Director usually reports to the person who conducts the appraisal evaluation. In this case, his contract states that his performance evaluation will be conducted by the City Manager. Chairperson Quinonez stated that she read an article of the Personnel Rules and Regulations where it stated that the Personnel Officer reports to the Board not the City Manager. Mr. Lopez offered to have a legal representative present at the next meeting to answer any questions and to go over the scope, duties and responsibilities of the Director. Commissioner Bradley agreed with the recommendation of having a legal representative present because the board has been playing musical chairs within the last year. There have been three different directors, each with its own unique way of working, and would like to be clear on the proper and corrected ground rules. The item was agendized. Mr. Lopez presented to the Board what he would like to accomplish during his term within the City. First of all, he recommends that the Board take field trips. The field trips would consist of visiting surrounding cities, meeting other commissioners and conduct and an exploratory study. This will assist the Board in what the Board would like to see and implement within this city. Although this has not been formally approved, Mr. Lopez encouraged having a road show. The Board is excited and is looking forward to the field trips. Chairperson Quinonez likes the idea of an explanatory trip but would not like to violate the Brown Act and get penalized. This is going to be an excellent opportunity for the city to utilize the Board, said commissioner Bradley. PUBLIC ORALS -None STUDIES AND REPORTS The motion was made by Commissioner Villanueva and seconded by Vice- Chairperson Robinson to approve the eligibility list for the position of Maintenance Worker. All in favor. Motion carried. The motion was made by Commissioner Bradley and seconded by Commissioner Villanueva to approve the eligibility list for the position of Street Maintenance Worker. All in favor. Motion carried. The motion was made by Commissioner Battle and seconded by Commissioner Bradley to approve the eligibility list for the position of Office Assistant II with a noted correction. The noted correction is under the keyboarding column. It should indicate pass or fail instead of N/A. All in favor. Motion carried. Commissioner Battle stated that she is happy to see that written projects are being given to the candidates during the interview process. The motion was made by Commissioner Battle and seconded by Commissioner Bradley to approve the eligibility list for the position of Office Assistant I. All in favor. Motion carried. Mr. Lopez informed the Board that although there was only one candidate on the list, candidates from the previous list (Office Assistant II) would be contacted to see if they would be interested in the Office Assistant I position. Mr. Lopez informed the Board that he had received a draft report for the classification and compensation study. He will review and provide an update on the study at the next meeting. He then thanked the Human Resources staff for their hard efforts throughout the recruitment efforts and would like to change the recruitment process form a good model to an excellent model. He also shared with the Board what should be expected from applicants and in order to attract and recruit qualified candidates, he is looking to change and update the duties and responsibilities within the classifications. In future recruitments, he will be targeting vocational school as well as colleges and is planning to implement an applicant tracking system. Another goal that Mr. Lopez would like to do during his course of employment is to update the current Personnel Rules and Regulations which were adopted in 1979. There were some changes marked in pencil but were not formally updated. COMMISSIONER & STAFF ORALS Commissioner Battle stated that when she first came aboard, she felt like a rubber stamp because that first director would practically tell the Board what to do. "What a difference it makes", she said. Commissioner Bradley agreed with the statement that Commissioner Battle said. She approached the director with some suggested ideas but was told in a couple of works that the Board was not worth anything. Vice-Chairperson Robinson stated that everything that was discussed throughout the meeting sounded too good to be true but is looking forward to see how other cities conduct their meetings. Chairperson Quinonez was pleased to hear that the director acknowledges the staff. She is also pleased to hear the phrase that Mr. Lopez stated, "taking recruitment from good to excellent". On behalf of the Board, she noted that the Board is willing to assist in any way possible to succeed. She then thanked Mr. Lopez for taking Lynwood into a higher vision, especially for noticing the areas of improving within the City such as the quality of customer service, on-line applicant tracking, and the office space. Commissioner Bradley motion and Commissioner Battle seconded to include in the agenda items of discussion for the next meeting: 1. Review of the Personnel Rules and Regulations 2. Review of the Classification and Compensation Study 3. Exploratory Study of Other Cities All in favor. Motion carried. ADJOURNMENT Vice-Chairperson Robinson made the motion to adjourn and Commissioner Bradley seconded. All in favor. Motion carried. The meeting adjourned at 6:17 p.m. DATE: April 19, 2007 TO: Honorable Chairperson and Board Members FROM: Alfredo J. Lopez, Director of Human Resources SUBJECT: Certification of Eligibility List The Board is respectfully requested to certify the following eligibility list: • Information Systems Technician A list containing candidate's names and score is attached for your review.