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Home My Public Portal Aboutr 05:149 2Rczvluthnt vf t4c ¿ßvrvu£4 vf ŒIädcr£Í, ~. 3J. No, 05-149 Date or Adoption April 21, 2005 ! , RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH POTTER ARCHITECTS, LLC- DPW GARAGE BUILDING II WHEREAS, the Borough of Carteret (the "Borough") is in need of the professional architectural services with regard to the design, preparation of bid and construction documents and construction administration for the proposed new DPW Garage Building; and WHEREAS, Potter Architects, L.L.C. possesses the requisite knowledge and experience to provide said services; and WHEREAS, Potter Architects, L.L.C. has submitted a proposal for said architectural services; and WHEREAS, the Borough's Chief Financial Officer has certified that the funds are or will be available for the same from the redevelopers escrow account as part of the Meridian Terrace project. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: I. The contract with Potter Architects, L.L.C. in accordance with its proposal, a copy of which is attached hereto, is hereby approved:¡t a'maximum cost not to exceed $77,800.00. 2. Said contract is hereby awarded as a professional services contract. Adopted this 21" day of April, 2005 and certified as a true copy of the original on April 22, 2005. KATHLEEN M. BARNEY, RMC/CMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN ' YES NO X NAPL X DIAZ X R KRUM X SITARZ X -Indicate Vote AS - Absent NY - Not Voting XOR - Indicates V Jte to Overrule Veto -1 c Adopted at a meeting or the Municipal Council ~il II BOROUGH OF CARTERET <\-.- '-'À 20 COOKE AVENUE ¡!.," "., CARTERET, NEW JERSEY 070~' \;.. ¡.,. 'I r-- i\, i,' ì - t-- THIS AGREEMENT: made this 21,t of April 2005 By and between: Potter Architects 410 Colonial Avenue Union, NJ 07083 And the Borou!!h of Carteret, a municipal corporation, having its Principal office at the Borough Hall 61 Cooke Avenue, Carteret, New Jersey, As per Resolution Number 05-149. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE ARCHITECT FOR NEW DPW BUILDING. NOT TO EXCEED $77,800.00. according to the terms set forth in RESOLUTION. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above, WITNESSETH BY: POTTER ARCHITECTS, L.L.C. BY:~ Thomàs R. Potter, AlA .T~TL' . . ~ : :- 6 el J. Reiman Mayor For the Corporation: BOROUGH OF CARTERET ~A~~ KatDJeen M. Barney Municipal Clerk --...... 04/12/2005 09:25 19085858430 POTTER PAGE 01 _.,.""'_'__' __..."_ .__., _r'__"___ "'. -1m Potter Architects ArchiteCture and Planning L.L.C. 410 Colonial Avon"" . Union, NJ 07083-7341 ..........'" "JWf,1U(",.¡f.'S~,OT"~ :UWA1lKJ\I'IJ,J!5Uøtl~<.:::IIh1'·rM.a l'iA'nCJ!(Ai,. C(R.J:'«:JLOF ~I__.I. u..u,1ŒG. JIO.uws ..().("'~ 1J'fI'KR,Ii(.4.TJON4T, WJ.~J,f'o",.pA.C'r Registered Architects Licensed Professìooal Plannenl Established 1932 , Aptil 11. 2005 Hon. Daniel J. Reiman Mayor anti Council Borough of Carteret 61 cooke Avenue Carteret, NJ 07006 :::MÞ k\J. APPROVED Proposal No. P2005Q46 Proposed DPW Garage BUilding Lot 1 Block 6,01 Roosevelt Avenue Carteret, NJ ~ lID ~ii~ J\:\1.¡(4(.C: ~"'ð-v' Dear Daniel: It was a pleasure meeting with you to discuss the proposed proposed DPW Garage Builtiing located at Lot 1 Block 6,01 Roosevelt Avenue, Cartere\, NJ. The scope of architectural selVices we win provitJe is diVitied into various phases. Please refer to the enclosed -EslÎmated Fee Schedule" to obtain a breakdown of these services and their associated fees. The firm shall be compensated for architectural services being rendered at monthly intervals. Services and fees lisied in the Eslimated Fee Schedule have been incorporated into this agreement, two copies of which are enclosed for your review. if this proposal meets with your approval, please sign both copies and return one copy for our records. We look forwartJ to providing the architectural services you require, We will proceed with the Schematic Phase of these services, and we will provide an AlA contract agreement upon receipt of this signed proposal. If you have any quesiions please do not hesitate to contact this office. Thank you. Sign._ Name fP""" Hon.Dan~J.RêWnan Title (Prirrt) Mayor D8tll (Prin~ potte¡@potte.....fChitcda.com (908) 686-2547 Fax (908) 686-8430 04/12/2005 08:03 19085858430 POTTER PAGE 03 -JIll Potter Architects Architecture and Planning L.L.C. 410 Coloni;tl A.venue Union, Nl 07083--7347 --.... ",~('.A"o tr<stI1't1TE.OJ ARCHII'EC'1'S ~ø:'WA,tt)(A1m !roBURBi\Mcu..U'TER KATI01'iALCOIDK'IL01 AaCJ111"ØCTuø..\I,...... 8OA.RDS a.o.<:"fo..INT.IINAnONAL ItU..NJ.NV,PA,c-I" Registered An:h.itec1S Licensed Pro~.sional Planners Established 1932 Project Program Description Proposed DPW Garage Building Lot 1 Block 6.01 Roosevelt Avenue Cartéret, NJ Proposal No. P2005046 April 11 , 2005 I. SCOPE OF WORK AND BUDGET: it is our understanding that the Borough of Carteret wishes to construct a new DPW Garage building On the property known as Lot 1 Block 6,01 Roosevelt Avenue as per the approved CME Associates drawing dated 4/2()/04. 'l e: 5.750 sf _ ,dget rang $$550,000 - $600.000 Construction: The g WI consist of a pre-engineered insulated metal building resting upon a 7'4" high split face block wall structure (column~free interior); 6" reinforced concrete slab (pitched to exterior, nO grease system); (5) 20'x50' drive through vehicle bays; an air conditioned officeltoileVstorage bay of 1S'xSO'; all necessary garage ven' . lectri umbin s Sle ' . . E ui I eworit desi n an are el Ime rame: project to bid out summer 0 . construction to commence fall of 2005, weather permitting. Combined bidl1ump sum; non-public bid being handled under a developer's agreement. ,.. WI 9-i~ ....... et. NOTE: Building size may be adjusted as needed to meet budget range requirements. as determined by market conditions. II. PROFESSIONAL SERVICES: Our firm will architectural and building engineering selVices as follows: 1) Conduct meetings with Owner to provide full under.;tanding of scope prior to preparation of bid documents. Conduct necessary meetings with authorities having jurisdiction. 2) Prepare SCHEMATIC and PRELIMiNARY ptans, Obtain SCHEMATIC and PRELIMINARY approval of authorities having jurisdiction. _, Prepare FINAL plans and specifications as required for bidding, permits, and construction. Obtain FINAL approval of authorities having jurisdiction. 4) Plans and specifications will be prepared in accordance wI1h applicable local. state, and federal requirements. These will incorporate the AlA A-201 General Conditions of the Contract. Plans will be submitted locally for technical plan review. continued... potter@potteOl.-ehiteds.com (908) 686-2547 }'n (908) 686-8430 04/12/2005 08:03 19085858430 POTTER PAGE 04 5) Assist OWner in negotiating this contract with the developer; assist In obtaining all necessary bonds, start-up documentation, etc. We will provide a complele package and specifications, including forms for OWner/Contractor contract, elc. 6) Provide construction observation as necessitated by progress of the work. Interact with contractor and act as OWner's liaison for Owner/Contractor communications. The Owner will provide a designated representative who will be available on a day to day basis, attend on site meetings. observations, etc. 7) Review and process contractor's product submittals. 8) Review and process contractor's requests for payment. 9) Review and process any necessary change orders for owners' credits / additional work I unforeseen conditions encountered during construction. 1) Issue Certificate of Substantial Completion and prepare project Punch list. 11) Verify completion of Punch List (Final Completion) and assist Owner In obtaining all necessary bonds, guarantees and close-out documentation. 12) Authorize final payment to Contractor. III. OWNER/ARCHITECT CONTRACT We will fOlWard a completed AIA-B141 contract for your signature upon acceptance of this proposal. 04/12/2005 08:03 19086858430 POTTER PAGE 05 -lID Potter Architects Archìtecrure and Planning L.L.C. 410 ColonW Avenue . Union, NJ 07083-7341 MÞlBF.JI Of" AMIJU{'A."'i~I1JTI.Œ ,4,R(:BJTECJ'5 :'ŒWAJIK,,,"n~CØðI"J'D. !'\".<\.TJ01"iAL~OP~1UJG.1IC;MJd)S ~o.(:...4. IHIUJ'rIAnoNA.L 1iII'.G.I'fJ,NY.!'/L,ç:r Registernd Architects Licensed Prof...ional Pt"""eJ:S Establisbed 1932 Estimated Fee Schedule Proposed DPW Garage Building Lot 1 Block 6.01 Roosevelt Avenue Carteret, NJ Proposal No. P2005046 April 11 , 2005 Schematic DesiQn 10.00% $7.780.00 Coordination of Owner supplied data; Spatial and design program analysis; Schematic floor plan(s) of preliminary design(s); Schematic elevation(s) of preliminary design(s); Obtain Schematic approval. Design Development/Preliminary 20,00% $15.560.00 Design development of approved schematic design; Construction assemblies and building matenals research; Building code research, review & interpretations; Design development of mechanical & structural systems; Coordination with consulting engineers, inctuding Owne~s Civil Engineer. Prepare preliminary plans; Obtain Preliminary approval. Construction Documents 32.00% $24,896.00 Building floor plans, elevations & sections; Construction details & notes; Finish, door & window schedules; Foundation & struclural plans, details & notes; Mechanical, Electncal. Plumbing, Project Manual - Bid documents & Specifications; signed & Sealed documents for pemJit filing. - ~ BiddinQ or NeQotiations 800% $6,224.00 Assist the owner in establishing a list of bidders; Provide copies of construction docs for contraclor bidding; Contractor bidding and distribution of addenda; Review and evaluation of bids received; Analysis of altemates and/or subslitutions. Construction Administration 30.00% $23,340.00 Project construction schedule mon~oring; Review of submittals, subsl~utions, shop drawings. etc.; Review of change orders, certificates of payment, etc.; Creation of punch list at Subslanlial Completion; Periodic review of punch list progress; Review of final close-out documentS. Estimated Professional Services Total 100.00% $77,800.00 The compensation schedule establishes a maximum fixed fee for each phase of the project. Compensation for services shall not exceed the stipulated sum unless agreed upon in advance by both parties (see schedule for breakdown), stiplllaktd fees shan be valid (Of' not more than 90 day5 fnJm the mna noted unIes$ an agreement rs. reached. potter@potterarcbitects.com (908) 686-2547 Fax (908) 686-8430 04/12/2005 08:03 19085858430 POTTER PAGE 05 1m Potter Architects Architecture and Planning L.LC. 410 Colonial Av= Union. NJ 07083-7341 """-'" ~~"i"J'N'I;t'fI1JTI'..O'fÁlInUTBCTS :<ŒWARK.urm IUBVRI.Uf cø.;nu KATIOI"AL~OP~REG. BQAJtIJlS 1LØ.c..A.IN·r~AT1t)Jr(.U, 1tW.'I,J.f'iY.tA.CT Regísle",d Architects Licensed Professional Planners ESlablished t932 Hourly Compensation Rates Proposed DPW Garage Building Lot 1 Block 6.01 Roosevelt Avenue Carteret, NJ Proposal No. P2005046 April 11,2005 PrincipallPartner Project Manager/Associate Project Architect Architect Intem ArcMect Interior Designer DraftSperson II Draftsperson Administrative/Clerical Non technical Staff $175.00 !Hr, $150.00 /Hr. $125.00/Hr. $115.00/Hr. $105.00 !Hr, $100.00 !Hr, $95.00 IHr. $85.00 IHr. $65.00 !Hr, $55,00 /Hr. Requests for services that require personnel to provide overtime will be established prior to performing the wor!<. Houl1y compensation rates for services that require personnel to wol1l overtime shall be 1.5 times the compensation rates listed above. potter@potterarchited$.Com (908) 686-2547 Fax (908) 686-8430 04/12/2005 08:03 19085858430 POTTER PAGE 07 Attachments Proposed DPW Garage Building Lot 1 Block 6.01 Roosevelt Avenue Carteret, NJ Proposal No. P200~ April 11, 2005 THE FOLLOWING SERVICES ARE NOT BEING PROVIDED IN THIS AGREEMENT snd shsll be considered Additional Services snd compensated for as provided in appliæble subparagraphs of this contract agreement, ~ntRrio~ Desinn _ nP.tgirøti fini~hoc R.. mmArf;:afs for furniture, fixtures, equipment, etc. ~ Model or professional rendering of proposed project design. Site/Civil engineering snd/or landscape design/consultations. Soil/Hydrogeological engineering, tests, reports, etc, Changes to design that are requested by the Owner sfler completion of Design Development phsse. On~site representation/Construction site visits beyond basic services allowance of (20) site visits or (4) visits/month for (5) months. Printing beyond allowance of (10) sets of plans and project manuals. Photocopies beyond allowance of (1000) copies. Travel expenses beyond allowance of (750) miles. Postage/delivery expenses beyond allowance of ($200) Schematic designs beyond basic services allowance of two (2) schemes. Testing services. Legal review of bid documents and legal, accounting, and insurance counselling services. Construction management. Coordination of separate contractors. Preparation of as-built drawings (post-construction). The Architect shall have the right to fumish and display a temporary ..ign at the job..ite during the construction time period; the Architect may utilize project drawings/photograph.. for promotional use. The Architect shall not have control over or charge of and shall not be responsible for construction mean... methods, techniques, sequences, or procedures, or for safety preæutions and program.. in connection with the work, ..ince these are solely the Contractor's responsibility under the Contract for Construction, The Architect shall not be responsible for the Contractor's schedules or failure to carry out the Work in accordance with the Contract Documents, The Architect shall not have control over or charge of ads or ommissions of the Contractor, Subcontractors. or their employees, or of any other person performing any portion of the work. The Architect, as a representative of the Owner, shall vi:;it the site at intervals appropriate to the stage of construction, limited to the number of visits stated in the allowances, to become generally familiar with and to keep the Owner informed about the progress and quality of the Work completed, to endeavor to guard the Owner against defects and deficiencies In the Work, and to determine In general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. The Architect and his consultsnts shall have no responsibility for the dIscovery, presence, handling, removal, or disposal of, or exposure of person.. to hazardous materials in any form at the Project SÌte, incJuding but not limited to ssbe..tos, asbestos products, PCB. or other toxic substances. Attachment Page A 1 Affidavit of Publication Publisher's Fee $12.76 State of New Jersey} 55. MIDDLESEX COUNTY personally appeared MARIAN BUTLER Affidavit Charge $20.00 of the Home News Tribune, a newspaper printed In Freehold, NJ and published In NEPTUNE. In said County and state, and of general circulation In said county, who being duly sworn, deposeth and salth that the advertisement of which the annexed Is a true copy, has been published In the said newspaper 1 lONE) times, once In each Issue, as follows 4126/U5. -?2 D~TRIr.IA W TOWNSEND NOTARY PUBUr OF NEW JERSEY MY COMM!t:"1i;W rXPIRtS 07 ~, ?lJlI~ ,;::1 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bid- ding, as 11 professional service pursuant to N.J.5A. 40A:ll"5 (1) (a). This contract and the ~~~Ol~~~~bf~t?~;iz~~tli~ inspection in the office of the Municipal Clerk. Awarded to; Potter Architects, LLC Services: Architectural Services, Re: DPW Garage Building Resolution #: 05-149 Cost; Not to exceed $77,800.00 KATHLEENM. BARNEY Certified Municipal Clerk ($12.76) 31227 AD,,2005 \" \' "\ c-'"", ,'\ \ÇJv~~^,,--,,\ .,~ Sworn and subscribed before me this 26th day of April, A,D" 2005 ÆS- ''7 \~/ .~,/ /\ "..þ... --- " \ \, ., '- ~ . MIDDLESEX COUNTY ;Nrln 3Jmr~ Of . o~ :ATRLEßL_.. .BAAUEY HlINICIEAL. CLERK. 54H989 Date: Avril 21. ~oo') 10, Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: Potter Architects. lLC . Re: Archil'""nm'll SPrvic-p,", , R...· nW,;Garage Building Name of Account: AMOUNT 10 BE ENCUMBERED: , lResolution #05-149) Not to Exceed $77 ,800.00 ~~:~ Municipal Clerk ~ d ~ -------------- -------------------------.------------------------- CERTIFICATION OF, AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and: v/ û I'f:jY~: ppF-rÝ J,' The funds available for this contract are in the Budget, in the account of: in the amount of: By this certification, I have hereby encumbered the above named account for the ümount of the contract pending Count::il aetiol!. Patrick DeBlasio, Treasurer DATE: '" '- ~ MIDDLESEX COUNTY ;NdD ;]tr.r~ _-"101" :ATRLE';:' M. .BARNEY HUNICI,EAL CLERK.. " S4 H9B9 Date: APril 21. 200'; ~ Patrick DeBla~ Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: Potter Architects. LLC . He: ArchitPC'h.r"l SPrvir"" , Ro.· nl'WGarage Building Name of Account: AMOUNT ¡O BE ENCUMBERED: , (Resolution 105-149) Not to Exceed $77 ,BOO.OO ~'" ~~ KATHLEEN M. BARNEY, / Municipal Clerk --.. ---------------------------------------.------------------------- CERTIFICATION OF, AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Cartetet and: f ðTT <A. Ât Jc~~ The funds available fat this contract Rre in the Budget, in the account of: (,oc(_ Ill-~o7 in the amount of: ìì"i?O,~ By this certification, I have hereby encumbered the above named account for the amount of the contract ending Council action. Pntr DeBlasio, Treasurer DATE: 'f / J4"..,-