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Home My Public Portal Aboutr 05:151 ~££'inlutinu n£ t4£ lßnrnu£4 n£ QIad¡~rd, ~. W. _No. 0')-1')1 Dat' 0' Adoption April 21. 2005 RESOLUTION AUTHORIZING A PROFESSIONAL SERVI::ES CONTRACT FOR ENGINEERING SERVICES WITH T&M ASSOCIATES- MARION STREET RECONSTRUCTION, PHASE II CONTRACT ADMINISTRATION & FIELD INSPECTION SERVICES , :1 'I ¡.j :1 Ii ,I , ,. I ¡ WHEREAS, the Borough of Carteret is in need of specialized engi.leering services with regard to Marion Street Reconstruction, Phase II Contract Adr:1inistration & Field Inspection Services; and WHEREAS, the Borough's Consulting Engineers, T&M Ass,)ciates, possess the requisite skill and expertise for said services; and WHEREAS, T&M Associates has submitted a proposal to provide said engllleenng services at a total cost not to exceed 18,950.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS, the Chief Financial Officer has certified that funds an; or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Co mcil of the Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for engineering services related to Marion Street Reconstruction, Phase II Contract Administration & Field Inspection Services a. the rate set forth in T&M's existing contract with the Borough is lereby approved. 2. That annexed hereto is a copy of said propo~al I 3. That this action is approved as an award of a professional services contract. 4. That a copy of this resolution be forward~d to the Borough's Purchasing Departmen, and T &M Associat ~s. I !I i I Adopted this 21" day of April, 2005 and certified as a true co~,y (fthe original on April 22, 2005. KATHLEEN M. BAThEY, RMC/CMC Municipal Clerk I ¡ II I RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A,B. COUNCILMAN YES NO NV A.B~ I I BELLINO DIAZ KRUM x X X X X X NA L X -Indicate Vote AS - Absent NY - Not Voting XOR -Indicates Ilot, to Overrule Veto t J ...: Adopted at a meeting of the Municipal Council ~__APril 2,1. , , CLERK 2005 ELEVEN TINDAll ROAD MIDDLETOWN. NJ 07748·2792 ..., 1732) 671·6400 ' fax 1732) 671-7365 ' wwwtandmaSSOC¡arê¿-¿-1:ji:l1J~' 7 '1...'- / "<',,, '\ -eM r AS50CIATES CART-01230 April 13,2005 Mayor & Borough Council c/o Ms. Kathleen M. Barney, Borough Clerk Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 ,;>',;./ ,~$ __0.Y Re: ~:':~~!ín;prhtseIT· .. Contract Administration & Field Inspection Services Dear Mayor and Council Members: The Borough has recently awarded a construction contract for the reconstruction of Marion Street, Phase II to Jenicar Builders, Inc., of Keamy, New Jersey in the amount of$181,465.65. As you are aware, the project is partially funded by an NJDOT State Aid Grant. T&M Associates will provide contract administration and tield inspection services for the project. Our Construction Services Division Manager and myself will coordinate project construction inspection activities. The following is a description of the services we will provide, the anticipated performance period for these services and the budget for the cost of same. Scope of Work The construction inspection effort will be accomplished in three phases - Pre-Construction, Construction and Post Construction. Pre-Construction Phase T&M will request the contractor prepare and submit its proposed baseline project schedule and detailed cost breakdown for the lump sum items. Included in the project schedule will be the contractor's suhmittal schedule outlining the submission of shop drawings and submittal documents. Upon receipt of contract documents and prior to the start of any site activity, we will conduct a pre- construction meeting. All participants of the project team will be invited to this kick-off meeting - Borough personnel involved in day·to-day operations that interface with the work; contractor; utility reps, as required, and our construction team. At this meeting, among other topics, there will be an exchange of requirements, needs and protocols necessary for the project. A police representative will be invited; and a procedure for notifying local residents will be determined. Construction ~_{?/ Our construction team, under my overall guidance, consists of individuals each with a specific role and n,~ responsibility in carrying out the construction management plan. The Project Manager (PM) has day-to-day ~"r¡ p responsibility for contract administration. He and his inspection team will monitor performance with the <rC--. Ileng\projects\CartIO 1230lCorre,pondeneelMayor & Borough CounClU)JN ]ropo,"1 Contract Admnlls'ratlon & I Jeld In'peetlon SefYIe", doe ')1ß- ENGINEERS' PLANNERS * LANDSCAPE ARCfllTEC rs - ENVIRONMENTAL SCIENTISTS * SURVEYORS CIVil ^ FI ECTRIC,A,L~' [r\V:RONMFf\JTÞJ" k'1ECHANICA,L * r\1UNiCiPAI_' ,~:iTF ^ ~;TRUCTl)RAL' IHMTIC * TRÞJ'JSPORTATIO'j ------- ---------------- - ------------- OJ1fl r.¡,' (J-'? '-\,\ HECilOIML OFFICE Iii TOMS RIVeH TM A~:;~30CI4i¿S CART·OI230 April 13. 2005 Le: Mayor & Borough Council cia Ms. Kathleen M. Barile)', Borough Clerk Borough of Carteret Page 2 Re: Marion Street Reconstruction, Phase II Contract Administration & Field Inspection Services baseline schedule and contracted costs. The team will perform the required inspection and conduct bi- weekly job meetings as necessary to discuss performance to-date, any design and contract issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes of all meetings. Our staff will provide part-time construction coverage Monday through Friday. As necessitated by the contractor's work schedule, on-site inspection will be provided, as required, beyond an eight-hour workday and Saturdays. In the field, our staff will oversee the construction activity including performing and documenting inspections to determine if the work is done in general conformance with the contract plans and specifications. We will notify the contractor in writing of any unacceptable work or material, track the deficient condition and inspect the work until it is corrected. We will address surrounding property and general public concerns that may arise during the construction phase. We will work closely with the neighboring property owners to achieve timely and efficient completion of the work with minimal disruption and inconvenience to the residents, while maintaining a safe work zone. Monthly contractor payment requisitions will be processed by our office. Pay items will be checked for accuracy with field measurements taken during the month. Post-Construction During this phase, we will perform a final inspection of work with involvement from the Borough as desired, issue a punch list to the contractor, as necessary, and expedite corrections. Particular attention will be given to the restoration of adjacent property. We will manage the contract closeout process, including execution of any affidavits, release of liens, production of maintenance bond, warranties/guarantees, operations and maintenance manuals and other technical data, as required; and prepare paperwork and documentation needed for NJDOT approval and reimbursement. Schedule The contract performance period for the contractor is set by the contract documents at 60 calendar days from Notice of Award. Although the construction schedule outcome is influenced by many factors, including the contractor's relative ability/management acumen, weather, material availability, and the design's constructability, we find the 60 calendar day schedule to be reasonable. This proposal is based on providing inspection and contract administration services for a period of two months from the Notice of A ward with construction. \\cng\projects\Cart\O 1230\Correspondence\Mayor & Borough Council_DJN _Proposal Contract Administration & Field Inspection Services.doc TM A:-_~~30C:ATE~:;' CART·O J 230 April 13, 2005 Le: Mayor & Borough Council c/o Ms. Kathleen M. Barney, Borough Clerk Borough of Carteret Page 3 Re: ¡\-briOR Street Reconstruction, Phase II Contract Administration & Field Inspection Services Fee Compensation for our services as set forth above is proposed on an hourly basis, to be invoiced monthly. Fees are based on the rate scheduie in our municipai engineering contract. Any independent testing laboratory costs will be billed directly to the Borough. Based on the scope of work described above, the assigned perfonnance period (60 calendar days) and the applicable rates, I estimate a budget cost of W'$tS;9SO'.OO for'our services on this project. If you have any questions or require additional information, please advise. Very truly yours, T&Ð.2:~ DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN/pjh cc: Patrick DeBlasio, Chief Financial Officer Robert Bergen, Borough Attorney \\cng\projects\Cart\OI230\Correspondencc\Mayor & 13orough CounciUJJN_Propüsa! Contract Administration & Field Inspection Services.doc " '- - ' MIDDLESEX COUNïY ;NtID 'JImr~ c.-.,,:I[ 0' TRJ.,E¡:;N M. .BAIWEY NICI.EAL CLERK. .. 54 H9B9 Date: April 21. 2005 ~o: Patrick DeBlasio~ Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: Engineering Seevices, Re: Marion Street R«:onstruction, Phase II Contract Acbinistration & Field Inspection Services , for T&M Associates Resolution #05-151 Account: Name of AMOUNT TO BE ENCUMBERED: Not to Exceed $18.950.00 / .-/ ~~~~ Municipal Clerk- d --. ---------------------------------------------------------------- CERTIFICATION OF. AVAILABILITY OF FUNDS I. Treasurer of the Borough of Carteret, dD hereby certify that there are sufficient funds available in the current budget to enable the Hunicipal Council tD authDrize the entering into a Contract between the BorDugh of Carteret and: -1 ) fill. ,j0"5PL The funds available account of: ~-o;)..- {"I '1- fDr this contract are in the Budget. in the in the amount of: ). l)o'Í 11, '1:)0,9-" c;.~ By this certification, I have hereby encumbered the above named account for the amount Df the contract pending Council action. P!~9iO' Trensurer DATE: '-f./Hlo/ Affidavit of Publication Publisher's Fee $14.52 State of New Jersey} 55. MIDDLESEX COUNTY Personally appeared MARIAN BUTLER Affidavit Charge $20.00 of the Home News Tribune, a newspaper printed In Freehold, NJ and published In NEPTUNE, In said County and State, and of general circulation In said county, who being duly sworn, deposeth and salth that the advertisement of which the annexed Is a true copy, has been published In the said newspaper 1 (ONE) times, once In each Issue, as follows 4/26/05, PI\ I Hllil? VV. ¡ðWN3ENÐ NUI?tiy Pll~Llf OF 11['.': JERSEY MY COMM!,?,SF\! ,.J' ,ES OST 2.2005 -' ! BOROUGH Of CARTERET NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bid- ding as a professional service pursuant to N.J,SA 40A:11-5 (1) (a) This contract and the ~~~o~~~rabÎ~t7~;iZ~~~li~ inspectIon in the office of the Municipal Clerk Awarded to: T&M Associates Services: For Engineering Servic- es, Re: Marion Street Reconstruction. Phase L Contract Administration & Field Inspection Ser- vices. Resolution #: 05-151 Cost: Not to exceed $18,950.00 KATHLEEN M. BARNEY Certified Municipal Clerk ($14.52) 51340 A.D.. 2005 í\. \\ \~)~'(~ Sworn and subscribed before me this 26th day of April, A.D., 2005 ...., , <~ BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 <'-', 1".. >~;' -' '" '.J':t ._ ;>' \<.). -, ~ ~ , ~~ -1 ~ ' . . 1 "I ~ ,. THIS AGREEMENT: made this 21" of April 2005 By and between: T &M Associates 11 Tindall Road Middletown, NJ 07748 ~/') ",<'./ ,- "\' \ 9 And the Borou!!h of Carteret, a municipal corporation, having its Principal office at the Borough Hall 61 Cooke Avenue, Carteret, New Jersey, As peficllesolution Number 05-151, THE CONTRAC].'OR does hereby agree to perfonn th~ following MARION STREET RECONSTRUCTION PHASE II ADMINISTRATION AND FIELD INSPECTION SERVICES. NOT TO EXCEED $18,950.00. according to the tenns set forth in RESOLUTION. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. vI By8~ TITLE: ~ ~ n el J. Reiman Mayor - WITNESSETH BY: BOROUGH OF CARTERET /, :L¿¿¿ ~þ/ Kathleen M. Bamey Municipal Clerk