HomeMy Public PortalAbout2021-05-13 packetAmended Notice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
Thursday, May 13, 2021
7:30 a.m.
John G. Christy Municipal Building, 320 East McCarty Street
City Council Chambers or Boone/Bancroft Room (Upper Level)
Note: VIRTUAL and IN-PERSON MEETING
To join virtually:
https:lTjeffersoncity.webex.comrleffersoncityC.php7MTlD=mi 6cc540a586b89d9676454a89fad9142
To join virtually call-in available at 1-404-397-1516
Meeting number (access code). 167 889 7841
Meeting password: 1234
TENTATIVE AGENDA
1) Introductions
2) Approval of the March 11 and April 19, 2021 Committee meeting minutes
3) New Business
1. Mill and Overlay List (Britt Smith)
2. City/County Project Update:
a. MSP
b. Grant Street
3. Contactless Fare Payment for Transit (Mark Mehmert)
4. Community Development Block Grant Disaster Program Update (Rachel
Senzee)
5. Historic Preservation Fund Grant — Historic Context (Rachel Senzee)
6, Special Committee — Historic Preservation Code Revisions (Rachel Senzee)
7. Ripple Glass Bin Repair Issue (Rachel Senzee)
8. Request for Abatement and Demolition Supplemental Appropriations (Dave
Helmick)
4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
1. Sewer Rate Increase Public Comment (Eric Seaman)
5) Adjourn
NOTES
Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as
required under the Americans with Disabilities Act Please allow three business days to process the request.
Please call (573) 634-6410 with questions regarding agenda items
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building 320 East McCarty Street
Council Chambers and Virtual
March 11, 2021
Committee Members Present:
Attendance
Ron Fitzwater
9 of 9
Ken Hussey
9 of 9
David Kemna
7 of 9
Mike Lester
9 of 9
Mark Schreiber
8 of 9
Staff Present:
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Mark Mehmert, Transit Division Director (virtual attendee)
Eric Seaman, Wastewater Division Director
Don Fontana, Stormwater Engineer
Rachel Senzee, Neighborhood Services Supervisor
Matt Kreyling, Building Official
Dave Helmick, Housing/Property Supervisor
Katrina Williams, Planner II
Sonny Sanders, Director of Planning and Protective Services
Ryan Moehlman, City Counselor
Dustin Birch, Associate City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Supervisor
Chairman Hussey called the meeting to order at 7:35 a.m. A quorum was present at this time.
The following guests attended the meeting: Cathy Coil, 1214 LeCar Dr.; Gaspare Calvaruso, Capital
Region; Arthur Brown, 714 Clark Ave.; and Phil Freeman, 1324 Roseview Dr. The following guest
attended virtually: Mayor Carrie Tergin; Glover Brown; Eric Landwehr, and Michael Shine with News
Tribune,
1. Introductions
No introductions were made at this time.
2. Approval of the February 11, 2021 Committee meeting minutes
Councilman Kemna moved and Councilman Lester seconded to approve the February 11,
2021 minutes, motion carried.
3. New Business
1. Airport Advisory Committee Membership (Britt Smith)
Mr. Smith requested the Committee's approval of a proposed code amendment clarifying that
the member of the Airport Advisory Committee representing the fixed base operator (FBO) be exempt
from term limits. Mr. Moehlman explained this is not the elimination of term limits but keeps the FBO
on at all times.
MlnuteslJefterson City Public Works and Planning Committee
March 11, 2021
Councilman Schreiber moved and Councilman Fitzwater seconded to refer the code
amendment to the City Council with recommendation to approve, motion carried.
2. Discussion of Future Sales Tax Projects (Matt Morasch/Sonny Sanders)
Mr. Morasch explained the staff recommendations related to sales tax projects in the
upcoming Sales Tax H (2022-2027) that are road and bridge related and typically funded in
cooperation with Cole County.
There was discussion among Committee members, staff, and those present regarding the
High Street viaduct, Ohio Street bridge, Stadium corridor including Stadium/Southwest intersection,
Edgewood roundabouts, Satinwood roundabout and box culverts, Myrtle Street roundabout,
Truman/Scott Station intersection, Seven Hills/Bald Hills intersection, Ellis Boulevard /Greenberry
intersection, Monroe Street corridor, Truman interchange, Ellis interchange, Southwest Boulevard and
Route C, Highway 179/Truman/Industrial, County Club/Rainbow, Clark interchange, and new roads
for future development.
Mr. Calvaruso and Mr. Freeman advocated for a two-way street the entire length of Monroe
Street due to emergency access to Capital Region Medical Center and due to the High School sports
complex coming. Mr. Glover Brown inquired about what a developer would need to do to use the
economic development funds. Mr. Moehlman explained there would have to be a money commitment
to complete the project or help with the infrastructure which would be in the form of a development
agreement.
Mr. Sanders explained the City has 10 dangerous properties which are ready to demolish for
an estimated cost of $340,000.00 and 11 more dangerous buildings will complete the process within
this fiscal year. Staff recommends including up to $1,750,000 of Sales Tax H CIP funds to be
considered for demolitions and acquisitions, to protect the health, safety, and welfare of the public.
3. Wastewater Rates (Matt Morasch)
Mr. Morasch explained the last sewer rate change was done in 2017. Staff is recommending
incremental increases to the sewer rates to fund bond issuance and acquisition of low interest loan
money and also reduce the delinquency charge from 5% to 1.5% which is more appropriate to reflect
actual delinquency cost to the utility.
There was discussion among Committee members and staff regarding raising the rates but not
reducing the late charge fee.
Councilman Fitzwater moved and Councilman Schreiber seconded to refer the amendment to
the City Council with recommendation to approve but removing the late penalty charge decrease,
motion carried.
4. Transit Grant Application (Mark Mehmert)
Mr. Mehmert explained staff is requesting the Committee to endorse a resolution which would
appear on the next Council agenda in order to apply for grants to purchase up to eight replacement
Handwheel buses.
Councilman Lester moved and Councilman Fitzwater seconded to refer the resolution to the
City Council with recommendation to approve, motion carried.
MinutesUeBerson City Public Works and Planning Comm1 tee
March 11, 2021
5. Parking Garage Update (Britt Smith)
Mr. Smith explained the Downtown parking study was done to evaluate the existing parking
supply. In late 2016, Rich and Associates updated the study originally done in 1999 and updated by
City staff in 2004-2005. In early 2018 a contract amendment was issued to conduct a garage
feasibility study of five potential sites. Staff is negotiating with property owners at this time.
There was discussion among Committee members and staff regarding the current needs of
the existing Madison Street garage, the design concept of the new garage, and the best site for the
new garage. Mr. Morasch explained the purchase of the properties would be on an April City Council
agenda.
6. Housing and Property Inspection Update (Dave Helmick)
Mr. Helmick explained Code Enforcement began inspection of the exterior of all known rental
properties within Jefferson City in 2020 with a proactive approach using SmartGov mobile inspect
software. Staff has increased the efficiency of inspections using the new software. Citizens may also
submit violations through the City website citizen portal.
Mr. Sanders commented regarding savings from implementation of SmartGov module
resulting in maintenance agreement cost savings of approximately $4,000.
7. 2018 Building Code Review Process Update (Matt Kreyling)
Mr. Kreyling explained last February the Council passed a resolution creating an Ad Hoc
Committee to review the 2018 ICC model codes and make recommendations. Due to COVID-19 and
several staff changes the meetings were suspended. Staff is reaching out to the volunteers to
schedule meetings to re -start the review process.
8. Mechanical Inspector Position (Matt Kreyling)
Mr. Kreyling explained the Plans Examiner position was vacated last October. As part of his
duties he was tasked with enforcing the recently adopted Mechanical Code. Without an inspector with
specialized training and expertise, these are is not being inspected to a level of detail to ensure the
safety of the users of the facility. The most efficient and effective use of staffing resources at this time
would be to transition the Plans Examiner position to a Mechanical Inspector position, which would
save some salary funds.
9. Mechanical Examiners and Review Board (Matt Kreyling)
Mr. Kreyling asked this item to be removed from the agenda at this time.
10. SmartGov Permitting Implementation Update (Matt Kreyling)
Mr. Kreyling explained the SmartGov permitting process. He explained the vendor will build
out a customized version of their software for building inspection use. Expected changes include the
ability to view the status of reviews from multiple departments at once, customized inspection
workflows, and mobile inspection reporting.
Mr. Sanders explained the project will include the CDBG program and the Food Restaurant
inspections.
Minutes/Jefferson City Public Works and Planning Committee
March 11, 2021
11. Scooters in Right-of-way (Ryan Moehlman)
Mr. Moehlman explained the City has been approached by Bird Scooters inquiring as to the
requirement to start their scooter ridesharing business in Jefferson City. He stated the City Council
would need to decide on whether it wants to allow for a single scooter ridesharing business to operate
int eh City's right-of-way with and exclusive agreement or to allow all interested business to operate
within the rights-of-way upon execution of a simple license agreement.
There was discussion among Committee members and staff regarding concerns with scooters
being left in certain places, riding scooters on sidewalks, and Committee members more interested in
the open agreement.
Mr. Moehlman stated he would have this on a future City Council agenda.
12. MS4 Permit Renewal (Don Fontana)
Mr. Fontana explained staff is in the process of the MS4 permit renewal, which includes the
process of public notice comment. The new permit will require additional inspection and more staff
training.
4. Citizen opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
Ms. Coil stated she had lived at 1211 W. McCarty and the City barricaded a sink hole and
she cannot get her two vehicles out of the garage. The owner of the property, William
Patterson, has told her she will not get her deposit back due to the vehicles being left in the
garage.
There was discussion among Committee members, staff and Ms. Coil regarding the issue of the
sink hole, the vehicles, the property owner being offered assessor value from the City with no return
contact from the former owner, and no exterior deterioration of the building.
Mr. Crowell explained the sinkhole problem at 1205/1209 W. McCarty was a private property
issue, not the responsibility of the City.
• Councilman Fitzwater requested an update on the activities on the Bald Hill Road
properties which flooded. Mr. Moehlman explained the City received a notice of potential
claim process but have not received anything in regards to suing the City.
• Chairman Hussey stated there seems to be more trash around the City lately, possibly due
to the Bulky Item Pick Up coming up in April. Ms. Senzee stated the dates for the 2021
Spring Clean Up Event is scheduled for west of Hwy. 54 on April 12 and east of Hwy. 54
on April 19. She also stated the City does have an adopt a street program for cleaning up
trash in neighborhoods.
5. Adjourn
Chairman Hussey adjourned the meeting at this time (9:51 a.m.).
Minutes of Meeting
Jefferson City Council Committee on
Public Works & Planning
Monday, April 19, 2021
Item 20 on the Second Regular Council Meeting Agenda
(New City Council)
6:00 PM City Council Meeting
City Hall - 320 E. McCarty Street
City Council Chambers
The meeting was convened at 8:53 P.M. by Councilmember Fitzwater for the
purpose of election of officers.
Members of the Committee were noted present by roll call:
Present: Fitzwater, Kemna, Lester, Schreiber, and Spencer
Absent: None
Councilmember Fitzwater opened the floor for nominations of Chair and Vice -
Chair.
Chair — Councilmember Kemna nominated Councilmember Fitzwater as Chair.
Councilmember Kemna motioned to cease nominations and elect
Councilmember Fitzwater by acclamation. Councilmember Lester seconded the
motion. Councilmember Fitzwater was elected unanimously.
Vice -Chair — Councilmember Fitzwater nominated Councilmember Kemna as
Vice -Chair.
Councilmember Fitzwater motioned to cease nominations and elect
Councilmember Kemna by acclamation. Councilmember Lester seconded the
motion. Councilmember Kemna was elected unanimously.
There being no further business brought before the Committee at this time;
Councilmember Fitzwater moved for adjournment, seconded by Councilmember
Schreiber, and approved unanimously at 8:54 P.M.
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 673-634-6410 • F 573-634-6562 • www.ieffcitymo.org
Date: May 10, 2021
To: Public Work and Plan nin Committee
From: Britt E. Smith, P.E.
Subject: 2021 Street Surface Maintenance Program
Staff requests the committee's endorsement of the attached street surface maintenance
program for the coming year. As the committee will note, the plan includes the street
scheduled for work in the coming year as well as a working plan for streets to be
considered in the future.
In the 1/2 cent sales tax the City allocates $1.2 million each year for the street surface
maintenance program. To carry out this program, staff gathers information from various
sources including personal observation as well as concerns raised by citizens. Most
recently we've been able to use data from our pavement condition study. The resulting
list is then evaluated against other factors such as condition; use; ride quality; as well as
planned future projects by the city, developers and/or utility companies in an effort to
determine the most cost effective plan meeting the greatest needs.
With approval from the committee, staff intends to bid the resurfacing work in the
coming weeks. Ultimately a proposed construction contracts will be brought to the full
council for approval.
cc: Matt Morasch, P.E.
Attachment
Preliminary Street Overlay List Summary
Dated:
May 10, 2021
Page 1 of 2
LOCATION
r iannea
WARD
Ntvv IU
FROM
TO
Lane
COST
Year
LIST
Miles
Armory Alley
2021
2
Y
St. Marys Blvd
End of City Maint.
0.12
Armory Dr.
2021
2
Y
St. Marys Blvd
End of City Maint.
0.15
Broadway St.
2021
2
Y
W. Main St.
W. High St.
0.51
Cherry St.
2021
2
Y
Miller St.
McCarty St.
0.18
Chestnut St.
2021
2
Y
Bridge (MoDOT)
McCarty St.
0.23
High St
2021
2
Jefferson St.
Washington St.
0.40
High St
2021
2
Washington St.
Broadway St.
0.32
Miller St. E.
2021
2
Cherry St.
Laffayette
0.25
Miller Sl. E.
2021
2
Chestnut St.
Cherry St.
0.16
Miller St. E.
2021
2
Y
Clark Ave
Chestnut St.
0.86
St Marys Blvd
2021
2
Armory Or
Dead End
2.36
m •T
Williams St.
2021
2
Y
Dix Rd
Beck St.
0.24
m�
m
Industrial Or
2021
3
Dix Rd
Wilson Dr.
1.08'
N
Industrial Or
2021
3
Norman Dr.
Jaycee Dr.
1.63
N Q
Industrial Or
2021
3
Wilson Dr.
Norman Dr.
1.30
Meadow Brook Ct.
2021
3
Rock Creek Terr.
Dead End
0.22
Meadow Brook Dr.
2021
3
Meadow Brook Ct.
Valley View Terr.
0.29
Rock Creek Terr.
2021
3
Valley Park Dr.
Meadow Brook Ct.
0.37
Valley Park Dr.
2021
3
Country Club Dr.
Valley View Terr.
0.57
Valley View Ct.
2021
3
Valley View Terr.
Dead End
0.58
Valley View Terr.
2021
3
Valley View Ct.
Dead End
0.89
Old Lohman Rd
2021
4
Y
Country Club S. Dr.
City Limits
Clover Ln
2021
5
Y
Payne St.
Greenmeadow
0.16
Green Meadow Dr.
2021
5
Y
Whitney Woods Dr.
North End
1.68
Greenberry Rd.
2021
5
Y
Ellis Blvd.
City Limits
1.46
Payne St.
2021
5
Y
Greenberry Rd.
Brookside Dr.
0.65
Sub -Total
16.65
$1,063,895
Algoa Chip Seal
2021
1
Y
Militia Dr.
Rt. J
Manassas PI
2021
4
Shermans Hollow
Gettysburg PI
0.25
Shiloh PI
2021
4
Shermans Hollow
Gettysburg PI
0.16
2 ;
Strasburg Ct
2021
4
Shermans Hollow
End
0.17
Sumter PI
2021
4
Gettysburg PI
End
0.39
Green Meadow Dr.
2021
5
Y
2230 Greenmeadow Dr
Whitney Woods Dr.
0.36
o
Green Meadow Dr.
2021
5
Y
Cul-de-sac
2230 Greenmeadow or.
1.03
N
Green Meadow Dr.
2021
5
Y
Whitney Woods Dr.
Whitney Woods Dr.
0.65
Sub -Total
3.21
$142,692
Carl Ln.
2021
1
Scenic Dr.
Landwehr Hills Rd.
0.81
rn
Fredricks Ln
2021
1
Scenic Dr.
Landwehr Hills Rd.
1.10
N
High St
2021
1
Ash St.
Lafayette St.
0.91
ea
High St. E,
2021
1
Locust St.
Riverside Dr.
0.76
T
High St. E.
2021
1
Riverside Dr.
McCarty St.
1.05
R'
Hutton Ln
2021
1
Expressview Dr.
Scenic Dr.
1.99
Dunklin St.
2021
2
Highway Overpass
Broadway Street
0.61
West Main St.
2021
2
Brooks St.
High St.
1.15
2 m
West Main St.
2021
2
Brooks Street Intersection
0.30
O
West Main St.
2021
2
Fulkerson St.
Brooks St.
0.42
ar
Charleston Place Subd (Bid with Cour
2021
3
0.55
Industrial Or
2021
3
Jaycee Dr.
Metro Dr.
0.99
Industrial Or
2021
3
Metro
179
0.71
V
Truman Blvd
2021
3
Rt 179
Schumate Chapel
1.12
Truman Blvd
2021
3
Schumate Chapel
N Ten Mile Dr.
0.97
Uo
Caviler Drive
2021
4
Frog Hollow Ln.
Mission Dr.
1.15
m
Tower Dr
2021
4
Southwest Blvd
Maywood Dr.
1.08
rn
Hough Park Rd
2021
5
Green Berry Rd
Kolb Dr.
0.34
Hough Park Rd
2021
5
Kolb Dr.
Ellis Blvd
067
Sub -Total
16.70
$97,003
Yearly Estimated Total
36.56
$1,303,590
Page 1 of 2
Preliminary Street Overlay List Summary
Oaten:
May 10, 2021
Page 2 of 2
LOCATION
2023
WARD
NEW TO
FROM
TO
COST
Hough St.
Ye
1
LIST
Grant St.
Riverside Dr,
Mlles
High St
2022
1
Y
Lafayette St.
Jackson St.
0.71
Ashley St.
2022
2
Madison St.
Jefferson St.
0.22
High St
2022
2
Y
Jackson St.
Adams St.
0.39
Industrial Dr
2022
2
Argonne St.
Dix Rd.
1.14
Industrial Or
2022
2
Hart St.
Argonne St.
0.82
Industrial Or
2022
2
Y
McCarty St.
Hart St.
1.16
mBoonville
Truman Blvd
2022
3
Y
N Ten Mile Dr.
Scott Station Rd.
2.73
Truman Blvd
2022
3
Y
Scott Station Rd.
Country Club Dr.
2.40
N m
Jaycee Dr.
2022
3
Y
Industrial Dr.
W. Main St
0.38
F
Mercedes Ln.
2022
3
Y
Schumate Chapel Rd.
Schumate Chaple Rd.
0.60
r
Schumate Chapel Rd.
2022
3
Y
Truman Blvd.
Unilever Entrance
0.27
2
Schumate Chapel Rd.
2022
3
Y
Unilever Entrance
City Limits
1.04
tO
Twin Hill Rd.
2022
3
Y
Belair Dr.
Sue Dr.
1.02
® �
Burehrle Dr.
2022
4
Y
Satinwood Dr.
Edgewood Dr.
1.27
rq O
Dogwood Dr.
2022
4
Y
Buehrle Dr.
Edgewood Dr.
0.39
Dogwood Dr.
2022
4
Y
Stdium Blvd.
Buehrle Dr.
0.18
Lynnwood Or,
2022
4
Y
Stadium Blvd.
Buehrle Dr.
0.27
Melody Dr.
2022
4
Y
Satinwood Dr.
Pondarosa Rd.
0.73
Pondarosa Rd,
2022
4
Y
Buehrle Dr.
Edgewood Or,
0.38
Swifts Hwy.
2022
4
Y
Edgewood Dr.
Southwest Blvd.
0.56
Dixon
2022
5
Y
Greenberry Rd.
Hough Park Rd.
0.74
Ellis Blvd
2022
5
Y
Greenberry Rd.
Rosewood Dr.
1.97
Isom Dr.
2022
5
Y
Hough Park Rd
Major Dr.
0.31
Kolb Dr
2022
5
Y
Hough Park Rd
Major Dr.
0.33
Major Dr.
2022
5
Y
Hough Park Rd,
Kolb Dr.
0.61
Westwood Dr.
2023
4
Y
Tower Dr.
Yearly Estimated Total
20.63 $1,335,574.50
Page 2 of 2
Hillsdale Dr.
2023
3
Y
Binder Dr.
Belair Dr.
0.74
Hough St.
2023
1
Y
Grant St.
Riverside Dr,
1.18
Atchison St.
2023
2
Y
Adams St.
Jackson St.
Carter
2023
2
Swifts Hwy
Stadium
0.58
Dix Rd.
2023
2
Y
Industrial Dr.
W. Main Sl
0.60
High St
2023
2
Broadway St.
Viaduct
0.44
Belair Dr.
2023
3
Twin Hills
Boonville Rd
0.95
Binder Dr.
2023
3
Y
Oakview Dr.
Livingston St.
1.08
mBoonville
Rd.
2023
3
Y
Belmont Dr.
Hwy 179
2.14
Boonville Rd.
2023
3
Y
Livingston
Belmont Dr.
1.66
N m
Boonville Rd.
2023
3
Y
W. Main St.
Livingston St.
2.05
F
Eastern Air
2023
3
Southen Air
Airview Dr.
0.28
Hillsdale Dr.
2023
3
Y
Oakview Dr.
Binder Dr.
0.31
Jaycee Dr.
2023
3
Industrial Dr.
Schellndge Rd. East
1.21
Marilynn Dr.
2023
3
Y
Binder Dr.
Forest Hill Ave.
0.81
Oakview Dr.
2023
3
Y
Binder Dr.
Marilyn St.
0.57
Royal Air Dr.
2023
3
Belair Dr.
Airview Dr.
0.26
Willow St.
2023
3
Y
W. Main St.
Belair Dr,
0.28
Bassman Rd.
2023
4
Y
Westwood Dr.
Southwest Blvd,
0.40
Crestmere Ct.
2023
4
Y
Westwood Dr.
Parkway Rd. N.
0.51
Glenwood Dr.
2023
4
Y
Crestmere Ct.
Southwest Blvd.
0.34
Oak Leaf Dr.
2023
4
Y
Jefferson St.
Red Oak Dr.
0.24
Overlook Dr.
2023
4
Y
Route C
Cedar Hill Rd
1.18
Parkway Rd. E.
2023
4
Y
Parkway Rd. N.
Glenwood Dr.
0.13
Parkway Rd. N
2023
4
Y
Crestmere Ct
Parkway Rd. E.
0.12
Red Oak Dr.
2023
4
Y
Southridge Dr.
Oak Leaf Dr.
0.47
Sun Meadow Ln.
2023
4
Y
Overlook Or South End Overlook Or North End
0.36
Westwood Dr.
2023
4
Y
Tower Dr.
Southwest Blvd.
0.68
Westwood Dr.
2023
4
Y
Woodcliff Dr.
Tower Dr.
0.39
Windsor St.
2023
4
Y
Westwood Dr.
Tower Dr.
0.31
Holiday Dr.
2023
5
Y
Chestnut St.
End
0.20
Jobe
2023
5
Y
Hough Park Rd
Cul-de-sac
0.53
Winston Ct.
2023
5
Y
Chestnut St.
End
0.28
Winston Dr.
2023
5
Y
Holiday Dr
Hough Park Rd
1 49
Yearly Estimated Total
22.76 $1,337,240.66
Total
3 Year Program Estimated Cost $3,976,405.13
Page 2 of 2
Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 . F: 573.634.6562 • www.ieffersonclt my o"a4u
Date: May 10, 2021
To
Public Works and Planning Committee
From: David Bange P.E., City Engineer
Subject: City/County Joint Projects, MSP and (grant Street
City Staff is asking the Committee to concur with the proposed expenditure of the remaining Joint
City/County Sales Tax funds from Sales Tax G on projects within the MSP and on Grant Street, and to
authorize staff to work with the County in drafting project agreements for the same.
At the outset of Sales Tax G the City and County each allotted $1,000,000 toward the MSP. In the
intervening time the City has been given a portion of the MSP property by the State and has also been
awarded a $1.500,000 EDA grant for the redevelopment of the site. It is proposed that an additional
$1,000,000 which was originally allotted to the Clark and Dunklin project be redirected to the MSP. In
doing so the City and County would be able to fulfill their obligation to the State concerning the
infrastructure that was outlined in the transfer of the MSP property. A drawing indicating the proposed
improvements is attached.
For its part the Grant Street project has arisen out of a desire for a pedestrian connection into Riverside
Park and has been spurred on by the recent improvements to the park including the construction of the
amphitheater. The project will include the construction of a sidewalk on the western side of Grant Street
and necessary changes to the various street intersections to accommodate ADA requirements. It will
also correct a standing water issue in the area of Hough Street by the reconstruction of the adjacent
stormwater inlets, curbing, and an asphalt overlay. Lastly, it will widen the street as it enters the park to
accommodate a central island allowing for beautification of the area as well as a refuge for those who
may be directing traffic during events at the amphitheater. It is planned for the Parks Department to
contribute $100,000 toward this project. A drawing showing these improvements is attached.
Both of these projects were discussed with the County Commission at their meeting on May 4, 2021 at
which time they indicated their approval.
A breakdown of the joint City/County expenditures for Sale Tax G has been included.
If you have any questions concerning this item I can be reached at 634-6433.
DS-Idb
U:\PublioWorkskEngineering\dbange\PUBLICWORKS & PLANNING120210(y County Projects, MSP and Grant.docx
� _' Vit.' - ) �•' �' tiW �
l
k
I
No: Date: Revision and Description:
�
Overview Plan
T
City °
Jefferson
8
Grant Street
Grant StreCr Sidewalk
W
DCRART CM Or PUDLIC WORK6-
--
�+ A
MSIch 20.11
Project *32154
Gran[ Strtet
Joint Project Expenditures for Sales Tax G
Grant Street $0.00 $550,000.00 $550,000.00
MSP $1,446,091.77 $1,553,908.23 $3,000,000.00
Total $1,446,091.77 $2,103,908.23 $3,550,000.00
Grand Total $5,500,000.00 $5,500,000.00 $11,000,000.00
City
County
Actual or Projected
Project
Contribution
Contribution
Expenditures
Capitol Avenue
$174,759.60
$0.00
$174,759.60
Myrtle Avenue
$250,000.00
$250,000.00
$500,000.00
Caviler Drive
$750,000.00
$750,000.00
$1,500,000.00
Morris Packaging Rail Spur
$0.00
$67,070.00
$67,070.00
Dunklin Street Bridge
$1,508,851.71
$1,362,484.77
$2,871,336.48
East High Street
$1,054,242.84
$966,537.00
$2,020,779.84
Clark and Dunklin
$316,054.08
$0.00
$316,054.08
Total
$4,053,908.23
$3,396,091.77
$7,450,000.00
Remaining
$1,446,091.77
$2,103,908.23
$3,550,000.00
Grant Street $0.00 $550,000.00 $550,000.00
MSP $1,446,091.77 $1,553,908.23 $3,000,000.00
Total $1,446,091.77 $2,103,908.23 $3,550,000.00
Grand Total $5,500,000.00 $5,500,000.00 $11,000,000.00
Department of Public Works
Memorandum
320 E McCarty Street - Jefferson City. Missouri 65101 • P 573-634-6410 • F 573-634-6562 - www, ieff6tymo.ora
Date: April 26, 2021
To: Public Works and Planning Committee
Public Transit Advisory Committee
Through: Matt Morasch, Public Works Director
From: Mark Mehmert, Transit Director P�
/
Subject: Contactless mobile fare payment- Token Transit
Transit staff requests the Public Transit Advisory and Public Works Committees endorse a
resolution which would appear on a future council agenda in order provide customers the ability
to pay JEFFTRAN fares electronically via a rnobile app.
Transit staff recommends contracting with Token Transit. The company "s app provides a
number of beneficial features.
Contactless fare payment
Using the app, customers can easily buy individual rides or passes. Individuals can activate
passes when a bus arrives and show the driver the animated ticket on their phone. This app -
based process:
1) Avoids close contact with the bus striver and at the point of sale
2) Eliminates the risk of lost bus passes
3) Reduces the potential for cor.interfeit bus passes
The contactless nature of the app is a valuable and desirable feature for public health purposes
Flexibility in fare structures and promotional fares
JEFFTRAN's current paper-based pass system is comparatively inflexible and cumbersome
I � Qt"tIG 'SyS�+ 1115 )'Ne I oxen Transit provide the ability for JEFFTRAN to easily change fares
for emergency, promotional or other purposes such as:
1) State Flood Shuttles
2) Ride Free Day
3) Potential fare changes which the City Council may institute in the future
The app would be particularly useful for item #3 above, since it would enable a more
incremental approach to changing fares than previously available. If use of the app is
incentivized, it could potentially reduce staff time spent counting and depositing fares.
Coordination with other entities
Agencies such as Catholic Charities, the Salvation Army, Community Health Center, RACS,
Common Ground Community Center, United Way, the Samaritan Center and have procured
single -ride bus passes for their clients. In some instances, clients do not have the initial bus fare
to physically pick up bus passes. Agency and client use of the app can remove this barrier.
Using Token Transit, these agencies can easily and precisely distribute passes to clients. In
turn, JEFFTRAN can much more smoothly coordinate with these agencies in order to provide
bus passes to clients these agencies designate.
Fees
The fee for using the app is 10% of the Transit Token app -collected fares. It is estimated
approximately 15%-20% of JEFFTRAN's fares will be collected using the Token Transit app,
which would result forfeited revenue of $2,00043,000. All support of the app is handled by the
company, and is included in this fee. It is anticipated printing costs may decline slightly,
offsetting a small portion of the cost.
Other transit systems' use of Token Transit
Springfield, St. Joseph and Ride KC are Missouri -based transit system which use Token Transit
and have provided very positive feedback.
If you have any questions, feel free to contact me.
MLM:mlm
cc: Ryan Moehlman, City Counselor
Margie Mueller, Finance and IT Director
Shiela Pearre, Finance
Cara Sankey, Finance
Leigh Ann Corrigan, Purchasing
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO.- Public Works & Planning Committee
THROUGH Sonny Sanders, Director of Planning and Protective Services
FROM.- Rachel Senzee, Neighborhood Services Supervisor
DATE May 10, 2021
RE: Community Development Block Grant - Disaster Recovery Plans
The Community Development Block Grant - Disaster Recovery (CDBG-DR) program is
a U.S. Department of Housing and Urban Development allocation for response to
federally declared disasters. The 2019 tornado (DR -4451) made Cole County zip code
65101 eligible for $7,059,300 to go towards housing recovery efforts.
The State of Missouri, Department of Economic Development is responsible for
administering the program, but will allocate certain funding programs to the City of
Jefferson.
The full HUD Approved Action Plan DR -4451 can be found here:
htti2s:llded2.mo.gov/media/961
Enclosed are pages 111-133 of the Action Plan, which outline the types of housing
activities that will be eligible.
For questions, comments, or suggestions, please contact Rachel Senzee:
rsenzeeCn ieffcityxno.org.
Enclosures
a Disaster survivor financial participation and sweat equity Ito the extent feasible and practical)
The goal for the use of the CDBG-DR funding is to continue the track record of leveraged investments.
Although not likely, If the unmet housing need is exhausted, the CDBG-DR Program will formally amend
the Plan to reflect the use of remaining funds in areas of unmet need in the categories of economic
revitalization and infrastructure.
32. CONSTRUCTION STANDARDS
32.1. Standards for Housing and Work performance
32.1.1 Housing Programs
Program Design Standards emphasize high quality, durability, energy efficiency, sustainability and mold
resistance. Sub-Reciplents and/or Contractors will comply with minimum standards established by the
program or local code ordinance, whichever is stricter. Minimum standards Include compliance with
HUD Housing Quality Standards (HQS). New housing construction, and reconstruction will meet or
exceed compliance standards with one of the Green Standards outlined in the policies and procedures
implementation manual. All construction will meet an Industry -recognized standard such as those set by
the FORTIFIED Home standards.
33. BASIS FOR ALLOCATION
Missouri's Unmet Needs Assessment confirms the HUD analysis directing attention to three geographic
areas. A thorough review of all available data sources confirms that housing Is the greatest need and
further confirms the geographic areas noted in the 27 January 2020 HUD notice In the federal Register.
Specifically, these are Halt, Coie, and St. Charles Counties, Given the amount of the grant at
$30,776,000, Missouri will focus all grant resources toward the three identified Most impacted and
Distressed Counties. Given the large numbers of Low- to Moderate -income citizens in these counties,
Missouri will commit all funding to those who are Low- to Moderate -Income or belong to other
vulnerable populations. Given over $108 Million dollars in unmet needs combined with 72.88% of the
damage to housing, Missouri will only do housing activities In the three counties.
COUNTY
% ALLOCATED
$ ALLOCATED
Cole
25%
5 /,051,joo
Holt
20%
$ 5,647,440
SL. Charles
55%
$15,530,460
TOTAL
100%
$28,237,200
34. PRESIDENTIALLY DECLARED COUNTY
All activities In Missouri's 2019 DR -4451 CDBG-DR Program will be executed in Presidentially- declared
counties eligible for assistance. The Program will only execute activities in the areas HUD has designated
In the MID (5t. Charles County, zip code 64437 (Holt County), zip code 65101 {Cale County) as outlined in
the January 27, 2020 Federal Register 85 FR 4683.
11111'. ,, -,
35. MITIGATION
As previously stated, Missouri is prone to repeated flooding. All aspects of this Action Plan and the
Missouri Long -Term Recovery strategy are in accordance with 83 FR 5851. The Local Voluntary Buyout
activity is dedicated to mitigating future flooding of homes in the 5130 -year floodplain. The Construction
of New Affordable Housing activity and the Down Payment Assistance for Home Ownership activity are
designed to assist LMI and vulnerable population families to secure safe, sanitary and secure affordable
housing outside of the floodplain. The Infrastructure to Support Housing Recovery Efforts and
Affordable Housing activity Is designed to allow UGLGs to implement projects that will mitigate disaster
damage to housing in the future.
The Missouri Local Voluntary Buyout activity mitigates against future disasters by voluntarily moving
citizens away from the repeated likelihood of future disasters. This program activity offers an Incentive
which will increase the likelihood of citizens accepting the program and decrease any possibility of
homelessness or community economic hardship due to a local voluntary buyout.
36. USE OF URGENT NEED
The State of Missouri anticipates spending the majority, If not all, of the disaster funding upon Low to
Moderate (LMI) citizens and vulnerable population households. The Urgent Need National Objective will
be used when serving non-LMI households.
37. FOR FUNDS AWARDED TO A STATE (MOD OR PROGRAMS/ACTIVITIES)
Missouri's 2019 DR -4451 Disaster Recovery program will be implemented in the areas HUD has
designated in the MID (St. Charles County, zip code 64437 (Holt County), zip code 65101 (Cole County)
as outlined in the January 27, 2020 Federal Register 85 FR 4683.
For this program, mobile homes or manufactured housing units (MHUs) that are real property will be
considered for Missouri's housing activities. These are mobile homes or MHUs that are titled with the
land and owned by the same individual or household. Mobile homes or MHUs that are personal
property, will not be eligible for Missouri's housing activities. These are mobile homes or MHUs that sit
on land not owned by the owner of the home.
'An eligible use of activities, with the exception of state grant administration and state planning, Is the
utilization of 086-0R funds to serve as the local match.
38. Requirements for All Activities
38.1. National Objectives
The primary goal of HUD's Community Development Block Grant- Disaster Recovery (CDBG-DR) program
is to rebuild disaster affected areas and stimulate the recovery process principally for persons of Low
and Moderate Income (LMI). HUD requires that activities implemented using CDBG-DR achieve one of
HUD's National Objectives. Proposed activities may qualify for more than one national objective The
best National Objective to use, If the activity qualifies, is the Low to Moderate Income Benefit (LMI,
LMA, LMB, LMHI). This is the preferred National Objective because of the HUD requirement for 70% of
all CDBG-DR funding for the DR -4451 disaster to benefit LMI citizens. For the activities that meet more
than one national objective, it may be useful to document compliance with all the applicable national
11211,agv
objectives, especially If there Is some uncertainly regarding the ability of an activity to meet the chosen
national objective upon completion. All proposed activities must achieve at least one of the following
National Objectives.
Low to Moderate Income Benefit (LMI):
This National Objective Is designed for activities that benefit LMI persons and assist in the
development of viable urban communities principally for LMI persons. This is the primary HUD
National Objective of the CDBG-DR Program. It is also the primary and preferred National
Objective of the State of Missouri.
Low to Moderate Income Area Benefit (LMA):
This National Objective is used for activities that benefit all residents of a residential
neighborhood where 51 percent of the residents are LMI persons.
Low to Moderate Income Housing:
This National Objective is used for activities that are undertaken for the purpose of providing or
Improving permanent residential structures which, upon completion, will be occupied by LMI
households. Structures with one unit must be occupied by a LMI household. If the structure
contains two units, at least one unit must be LMI occupied. Structures with three or more units
must have at least 51percent occupied by LMI households. For rental housing, occupancy by LMI
households must be at affordable rents, consistent with standards adopted and publicized by
the grantee.
Low to Moderate Income Buyout (LMB):
This National Objective is used for activities that provide a buyout award to acquire housing
owned by a LMI household, where the award amount (including optional relocation assistance)
Is greater than the post -disaster (current) fair market value of that property.
Low to Moderate Income Housing Incentive (LMHI):
This National Objective is used with activities that are tied to the voluntary buyout or other
voluntary acquisition of housing owned by a LMI household, for which the housing incentive is
for the purpose of moving outside of the affected floodplain or to a lower -risk area or when the
housing Incentive Is for the purpose of providing or Improving residential structures that will be
occupied by an LMI household.
Elimination and Prevention of Slum & Blight:
This National Objective Is used for activities that change the physical environment of a
deteriorating area. Meeting this National Objective centers around determining the extent of
and physical conditions that contribute to blight. Activities meeting this National Objective
eliminate specific conditions of blight or physical decay on a spot basis or in a slum or blighted
area. Activities under this National Objective are limited to acquisition, clearance, relocation,
historic preservation, remediation of environmentally contaminated properties, and building
rehabilitation activities. Furthermore, rehabilitation is limited to the extent necessary to
eliminate a specific condition detrimental to public health and safety.
Urgent Need:
This use of this National Objective is rare. It is designed only for activities that alleviate
emergency conditions. Typically used in areas where 50% or less of the community is LMI.
Urgent Need qualified activities must meet the following criteria: (1) The existing conditions
113 Page
must pose a serious and immediate threat to the health or welfare of the community (2) The
existing conditions are of recent origin or recently became urgent (generally, within the past 18
months) (3) The grantee Is unable to finance the activity on Its own; and (4) Other sources of
funding are not available.
38.2 Consideration of Costs and Benefits
DED will require subrecipients to consider the costs and benefits of the project when selecting CD8G•DR
eligible projects. This will be completed by encouraging subrecipients to perform a self-assessment of
each proposed project and selecting the project(s) that provide(s) the greatest Impact within the
confines of the budgeted grant amount.
38.3 Consistency with Local Planning Efforts
Applicants will be asked to provide evidence that the proposed project is consistent with local plans,
such as Comprehensive Plans, Regional Plans, and or Hazard Mitigation Plans.
1141 Page
38.4 Activity Information
Activity
Planning
Housing Counseling
MaxlmumAward per
beneficiary
$250,000 for each of
the three MIDs
located in Cole, Halt,
and 5t. Charles
Counties;
$250,000 to State of
Missouri
Program Type Nat Iona lt76jecthres
Presumed to meet a
Planning National Objective
under the Entitlement
Reguiations
Service LMI
Value not to exceed
(Public Service Activit
750 per beneficiaryPublic
Acquisition and
Post -disaster
Demolition Only
appraised value of the
Housing Slum and Blight
home and land
Construction of New
Affordable Housing For
Up to 25% of total
Homeownership
construction casts,
Housing LMI, Urgent Need
(Single Family Housing)
plus closing costs.
Up to $5,000,000 per
new construction
Affordable Multifamily
Multifamlly project.
Rental Housing
(New Construction or
Up to $1,000,000 per
Housing LMI
Repairs/Rehabilitation)
rehabilitation on
existing Multifamily
complex.
Down Payment
Allows up to 100% of
Assistance for
the down payment.
Housing LMI, Urgent Need
Homeownership
1 Homeowner
$50,000 Maximum per
Rehabilitation
housing unit
Housing LMP, Urgent Need
Local Voluntary Buyout
Pre -event FMV of land
LMA, LMB, LMHI,
Housing
_
and structure
Urgent Need
Infrastructure to Support
Maximum $1,000,000
LMH, LMI, LMA,
Housing Recovery Efforts
per MID
Housing
I Urgent Need
and Affordable Housing
Housing incentive for
550,000 Maximum in
Replacement Assistance i
addition to buyout I
Housing LMHI, LMI
115 1 P i, : r
38,4.1 Planning
Prograrn Category Planning
Planning is presumed to meet a National Objective under the Entitlement
National Objective Regulations.
The State is delivering this activity through Method of Distfibution of a proposal
Projected submitted by the MID. The proposal will indicate the projected accomplishments.
Accomplishments These projected accomplishments will be entered into DRGH Lilian entering the
activity data. All future amendments to this Action Plan will Include projected and
actual accomplishments.
Budget $1,000,000
Projected Start Dote June 2421
Projected End pare June 2024
Eligrble CDBG-UH planning
Activities
Eligible Planning Costs may include, but may not be limited to:
• Planning only activities.
• Planning activities such as data gathering, studies, analyses, preparation of
plans, and identification of actions that will implement such plans,
Eligible Costs Activities designed to improve the UGLG's capacity to plan and manage
programs and activities.
e Eligible Planning activities may Include any unmet meds In the
reconstruction, rehabilitation, or replacement of shefters for homeless or
vulnerable populations.
Maximum Distribution $250,400.170
Administrating Entity Unit of General Local Government, may designate a Regional Planning Commission
or Council of Governments as subrecipient
116 1 I' i ,r, "
38.4.2 Housing Counseling {PUbllc Services Activity)
Progrom Category Public Services
Projected End Dote June 2024
Eligible CDBG-DR public Services
Activities
Eligible Activity Costs:
Eligible Costs + Housing Counseling provided on DR -4451 CD$G-DR funded housing.
related activities.
Responsible Entity to Unit of Local Government will carry out this service through public services
Implement Activity activity.
Program Summary: This activity is designed to provide counseling to LMI, and vulnerable population
households impacted by the DR -4451 disaster seeking to participate in a housing activity that is a part of
the MID's CDBG-DR funded program. This activity assists households seeking information on
homeownership, affordable multifamily rental housing, and down payment assistance. Counseling is
provided by HUD -approved housing counseling agencies,
• LMI Benefit• if household receiving counseling is less than 80% AMI
National Objective
category for income
• Urgent Need if household receiving counseling is In tine gOJo 120% AMI
category for income
The State is delivering this activity through Method of Distribution of a proposal
Projeered
submitted by the MID. The proposal will indicate the projected accomplishments.
Accomplishments
These Projected accomplishments will be entered into ORGR upon entering the
activity data. All future amendments to this Action Plan will include projected
and actual accomplishments.
Projected Start Dote
June 2021
Projected End Dote June 2024
Eligible CDBG-DR public Services
Activities
Eligible Activity Costs:
Eligible Costs + Housing Counseling provided on DR -4451 CD$G-DR funded housing.
related activities.
Responsible Entity to Unit of Local Government will carry out this service through public services
Implement Activity activity.
Program Summary: This activity is designed to provide counseling to LMI, and vulnerable population
households impacted by the DR -4451 disaster seeking to participate in a housing activity that is a part of
the MID's CDBG-DR funded program. This activity assists households seeking information on
homeownership, affordable multifamily rental housing, and down payment assistance. Counseling is
provided by HUD -approved housing counseling agencies,
98.4.3 Acquisition for Demolition Only
Acquisition for Demolition Only
Program Category Housing
National Objective Elimination & Prevention of Slum and Blight
The State Is delivering this activity through Method of Distribution of a proposal
Projected submitted by the MID. The proposal will Indicate the projected accomplishments.
Accomplishments These projected accomplishments will be entered into DRGR upon entering the
activity data. All future amendments to this Action Plan will include projected and
actual accomplishments
Projected Start Date June 2021
Projected End Date
lune 2024
• Acquisition- General; Residential properties are defined as owner.
Eligible CD86-01?
occupied or non -owner occupied homes. The purchase of the property is
Activities
a payment made to the homeowner based upon the "post disaster'
appraised value of the home and land.
• Clearance and Demolition
Eligible Activity Costs may include, but are not limited to:
• Environmental reviews
Eligible Costs
• Associated Activity Delivery Costs
• Acquisition costs
• Demolition & Clearance costs
• Relocation assistance
Entity Respansible to
Unit of General Local Government will Implement and deliver the activity.
irnplemen t the Activity
Program Summary: This program is designed to provide funding for units of local government to utilize
CDBG-UR funding to demolish abandoned and dilapidated properties with the goal of reducing slum and
blight conditions as a result of disaster related damage. Residential properties are defined as owner -
occupied of non -owner occupied homes.
Specific Regulatory Requirements Acquisition, and Clearance and Demolition activities are subject to
the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970 ("URA") and
section 104(d) of the HCO Act. However. the ane -for -one replacement requirements are waived in
connection with lower-income dwelling units that are damaged by the disaster and not suitable for
rehabilitation. While one -for -one -replacement requirements generally apply to demolish or convert
occupied and vacant lower-income dwellings, disaster -damaged units that are not suitable for
rehabilitation are exempted from the one-for-one replacement requirements.
lig 1 f- ,1 J+ "
The relocation assistance requirements of section 104(d)(2)(A) of the NCD Act and 24 CFR 42.350 are
waived to the extent that they differ from the requirements of the URA and Implementing regulations at
49 CFR part 24 In order to assure uniform and equitable treatment by setting the URA and Its
Implementing regulations as the sole standard for relocation assistance (see 83 FR 5844).
Additional Activity Requirements:
• The acquired property must meet a National Objective for d 5 -year period.
Should the property be utilized for another purpose, prior to the end of the 5 -year period, than
for which It was acquired, the new purpose must be reviewed by DED, the administering agency,
to determine whether a National Objective will be met by the new use. (HUD CPD -17.09 notice)
• Note: use of this activity may be utilized for the Construction of New Affordable Housing (for
Homeownership) or Affordable Multifamily Rental Housing, however the end use of the activity
will be Affordable Housing.
38,4.4 New Construction of Affordable Housing for Homeownership
Construction oAik f New Affordable Housing (Far Purchase
Program Category Huusirig
LMH: - Activities undertaken to provide or improve permanent residential structures that
will be occupied by low -to -moderate Income households.
Notional Objective Urgent Need- Activity undertaken to provide or Improve permanent residential structures
for homeownership purposes that will be occupied by households with total household
income that is between 81 120° AMI.
The State is delivering this activity through Method of Distribution of a proposal
Nrn-Projected submitted by the MID. The proposal will indicate the projected accomplishments. These
Accompfishments projected ,accomplishments wilt be entered Into DRGR upon entering the activity data. All
future amendments to this Action plan will Include projected and actual
accomplishments.
Projected Start Date June 2021
Projected End Dole
lune 2024
Eligible CDiBG-DR Activities
• Construction of New Housing (for Homeownership)
Ehgible Activity Costs may include, but are not limited to:
• Acquisition
a Environmental reviews
Eligible Costs
• Clearance and Demolition
• Construction Costs
• Associated Activity Delivery Costs
Entity Responsible for
Unit of General Local Government (UGLG) in partnership with Non profit developers, and
Implementation
or Community Housing Organizations
119)P;zi,.
Program Summary: This activity provides assistance to disaster impacted communities through the
construction of new affordable housing. The Program will provide funding for new construction In the
event the UGLG partners with community housing organizatkons and non-profit developers. New
construction is not allowed in a floodplain.
HUD Income Limits per County
COtR COUNTY
70% 575,900 S1&150 $21,720 526,200 $30.680 515,160 539,640 544,110
0% $26,450 $30,200 $34.000 537,750 544,800 543,800 546,850 549,850
1110% $44300 $48,150 $54,400 560,41xi 565,250 570,100 $74,900 579,750
HOLTCOUNTY
30% 512,760 S17,740 521.720 526.200 530,(M 534,650 537,050 $39,450
0% szo,9o0 $23,900 5261900 5291850 $32,250 $34,850 537AW 519.450
0% 513,4s0 538,200 $43.0m 547,750 55t,bco $95,400 559.250 $63,050
IT CHARL68 COUNTY
!0% 517.400 $19,9011 522.400 57612(x) S30.6M 535,160 539,640 $44,120
so $291M 533,200 $17,350 $41,450 S44,B0u $48,100 $51,400 $54.7$0
80% W.450 553,050 $591700 $66,30(1 5711650 $76.950 562,250 587,550
SSW on HUD FY 2070 Income Limits
Specific Regulatory Requirements:
The National Objective must be maintained during the affordability period required for the property.
Newly constructed affordable single-family housing for homeownership must maintain a minimum five
year affordability period.
All new construction must be tied to a disaster related impact and must be located in a DR -4451
disaster -impacted area.
All new construction must be built outside of the floodplain.
Non-profit developers must have site control (ownership or lease in some cases) and must plan, obtain
permits, and manage the project from start to finish, not just serve as contractors. Note that
negotiations regarding fees and process between the UGLG and developers must be solidified in a
developer agreement.
Green Building Standards
All new construction that utilizes any level of CDBG-DR funding is subject to utilizing green building
standards. The State CDBG-DR policy includes further explanation on these requirements.
Resiliency
All reconstruction, and new construction should be designed to incorporate principles of sustainability,
including water and energy efficiency, resilience, and mitigating the impact of future disasters.
In addition, DED strongly encourages the use of the Resilient Home Construction Standard.
120 ) �, i ,,
38.4.5 Affordable Multifamily Rental Housing
This activity is designed to rehab existing affordable housing developments that suffered damage during
the disaster event, or construct an Affordable Multifamily Housing complex to replace affordable
housing stock lost due to disaster damage. Affordable Multifamily Rental }lousing may be delivered
through rehabilitation of existing units or construction of new units. The activity may leverage Low
Income Housing Tax Credits administered by the Missouri Housing Development Commission, or may
utilize other state or federal funding, or other sources of private and volunteer resources managed by
non -profits. The applicable regulatory compliance, and the State's CDBG-DR Program Policy included in
this section are applicable to both options for utilization of the Affordable Multifamily Rental Housing.
The Program's Implementation Manual includes further applicability of regulatory compliance and policy
for the State's CDBG-DR Affordable Multifamily Rental Housing Program policy.
The two options to utilize funding for this activity are as follows:
38.4.5.1 Affordable Multifamily Rental Housing Option without LIHTC
Affords Multifamily Rental Housing Option without LIIATC
Program Category Housing
National Objective LMH: Activities undertaken to provide or improve permanent residential structures
that will be occupied by low -lo -moderate income households
The State Is dehvering this activity through Method of Distribution of a proposal
Projected submitted by the MID. The proposal will Indicate the projected accomplishments.
Accomphshments These projected accomplishments will be entered Into DRGR upon entering the activity
data. All future amendments to this Action Plan will Include projected and actual
accomplishments.
Projected Start Date June 2021
Projected End Date June 2024
Eligible CDBG-DR Affordable Multifamily Rental Housing (rehabilitation or new construction)
Artivities
Eligible Activity Costs may Include, but are not limited to;
a Acquisition
G Clearance and Demolition
Eligible Costs a Construction
a Repair, rehabilitation, or restoration of affordable rental units
a Environmental reviews
a Activity Delivery Costs
Responsible Entity to
implement Activity Unit of General Local Government
1211 P a E r-
38,4,5,2 Affordable Multifamily Housing leveraged with LIHTC
This activity option will leverage Low Income Housing Tax Credits, managed by the Missouri Housing
Development Commission (MHDCj, for the construction of an Affordable Multifamily Housing complex
project.
Applicants interested in leveraging LIHTC equity with this funding source should refer to the MHDC
Developer's Guide and DED for more information regarding the CDBG•DR program. The developer entity
(development team consisting of non-profit if applicable) making application to MHDC must obtain a
Letter of Intent from the Missouri Department of Economic Development (DED) and include this letter
with their application submission
Affordable Multifamily Housing leveraged with LIHTC
Program Category Housing
Nutionul Objective
LMH; Activities undertaken to provide or improve permanent residential structures
that will be occupied by low to nioderate income households
The State Is delivering this activity through Method of Distribution of an application
submitted by the developer In response to the Missouri Housing Development
Projected
Commission's Qualified Allocation Plan, The application will Indicate the projected
Accomplishments
accomplishments. These projected accomplishments will be entered into ORGR upon
entering the activity data. All future amendments to this Action Plan will Include
projected and actual accomplishments.
Projected Start Date
August 2021
Projected End Dare
August 2023
EllgibleCDBG•DR
. Affordable Multifamily Rental Housing
Activitles
Eligible Activity Costs may Include, but are not limited to:
Acquisition
• Construction costs
Eligible Costs
a Developer Fee
Environmental review
Clearance
• Demolition
Entity Responsibie for
Administration and
Missouri Department of Economic Development CDBG Program
Implementation
Program policy applicable to both options for utilizing CDBG-DR funds for Affordable Multifamily
Rental Housing
Program Summary: Specifically, this activity entails repair or restoration, or new construction of
affordable multifamily rental
housing units in the counties of Cole, Halt and St. Charles to applicable
construction codes and
standards.
122), :,r,.
r
Specific Regulatory Requirements:
Affordable multifamily rental housing must be rented to a LMI person at affordable rents. Please refer to
HUD's Website for affordable rents in each county.
When providing funds for the rehabilitation or construction of rental properties, each activity must meet
the national objective of Low to Moderate Housing Benefit In order to count towards meeting the
overall benefit requirement. This means that:
• At least 51 percent of the units in an assisted property must be occupied by persons or
households whose incomes are equal to, or less than, 80 percent AMI.
a In a one -unit project, the unit must be made available to an LMI tenant.
• In a two -unit project, one unit must be made available to an LMI tenant,
• In projects where there are three or more units, 51 percent of the assisted units (rounded up to
the nearest whole number) must be made available to an LMI tenant (e.g., In a four -unit project,
three units must be made available to LMI tenants).
Project is defined as the total number of proposed units for new construction In a single undertaking.
Scattered site projects accomplished as a single undertaking shall take into consideration the individual
properties when determining national objective compliance (e.g., a seven single -unit project on seven
different sites shall all be occupied by an LMI tenant).
Mixed -Income projects with affordable multifamily rental housing should follow a proportional funding
method to determine how many units should be reserved as affordable based on the amount of CDBG-
DR grant or loan funds committed. The proportion of units in the project that must be occupied by
households whose incomes are at or below 80 percent of Area Median Income (AMI) may be set equal
to the proportion of the total cost of the project as subsidized by CDBG-DR funds.
For example, if a proposed mixed -income project has a total development cost of $1,000,000 and a
development gap of $100,000 to be funded by CDBG-DR, then one tenth of the units should be
affordable at 80 percent AMI or below. The range of affordability and unit mix are subject to project
needs and grantee policies that can be more restrictive.
Not Suitable for Rehabilitation
DED will create policies and procedures to assess the effectiveness of each proposed project whose goal
is to assist a rental property rehabilitation. These policies and procedures will include criteria that
determine whether the rehabilitation of the unit will be cost-effective relative to other means of
providing assistance for affordable multifamily rental housing needs.
Affordability Period Monitoring Requirements
Rehabilitation or
Reconstruction of
multifamily rental projects
with 8 or more units
1231P,ige
Newly constructed affordable Newly constructed affordable
small rental (A units or less) units Multifamily (5 units or more)
housing complex projects
Minimum 15 years I Minimum 15 years Minimum 20 years
Green Building Standards 1
CDBG-DR funding of all new construction of residential buildings, replacement of substantially damaged
residential building, and rehabilitation of nonsubstantlally damaged residential buildings Is subject to
utilizing green building standards. All substantial rehabilitation must follow guidelines In the HUD CPD
(Community Planning and Development) Retrofit Checklist, found on the HUD website. Please refer to
83 FR 5861 for further details.
Broadband Infrastructure Reouireme
Any substantial rehabilitation, as defined by 24 CFR 5.100, or new construction of a building with more
than four rental units must include installation of broadband Infrastructure, except where the grantee
documents that: (a) The location of the new construction or substantial rehabilitation makes Installation
of broadband Infrastructure infeasible; (b) the cost of installing broadband infrastructure would result in
a fundamental alteration in the nature of its program or activity or in an undue financial burden; or (c)
the structure of the housing to be substantially rehabilitated makes installation of broadband
infrastructure infeasible.
Resiliency
All reconstruction, and new construction should be designed to Incorporate principles of sustainability,
including water and energy efficiency, resilience, and mitigating the impact of future disasters.
In addition, DED strongly encourages the use of the Resilient Home Construction Standard.
124)Page
38.4.6 Homeownership Assistance -- Down Payment Assistance
r
Do went AssY home 0147wg"V���
Program Category Dousing
• LMI Benefit• if the household being assisted has an income below 80% AMI
Notionol Objective • Urgent Need" if the household being assisted has an Income of 80 120ic
AMI
The State Is delivering this activity through Method of Distribution of a proposal
Projected submitted by the MID. The proposal will indicate the projected accomplishments,
Accomplishments These projected accomplishments will be entered Into DRGR upon entering the
activity data. All future amendments to this Action Plan will Include projected and
actual accomplishments.
Projected Start Dote lune 2021
Projected End Dore June 2024
Eligible C06G•OR Homeownership Assistance for low -and -moderate income
Activities Homeownership Assistance (waiver only}
Eligible Activity Costs:
Eligible Costs • Down payment Assistance
• Housing Counseling Is allocated to public services activities
Administrating Entity Unit of General Local Government IUGLGI utlliting partnership with martgage
lenders.
Program Summary: This activity is designed to assist primarily LMI households purchase affordable
housing in a non -flood plain region by providing up to 100% of the down payment required by the
mortgage lender on behalf of the purchaser for a new home. Units of General Local Government may
establish the amount of down payment assistance to be provided, allowing for consistency with current
Entitlement program Down -Payment Assistance programs.
Specific Regulatory Requirements:
The amount eligible for down payment assistance is provided within the federal register provisions for
the qualifying disaster event. 183 FR 5844 VI B.32j. The regulations guiding this Action Plan allow for
assistance to provide up to 100% of the down payment, opposed to the 50% provided with regular
CDBG program funds.
Program Policy:
The UGLG may impose a purchase price moratorium in line with a current Down Payment Assistance
Program.
The program will pay closing costs incurred by the prospective homeowner; the program will not
reimburse on behalf of the seller.
12511,1:,
The Applicant household will meet with a HUD approved homeownership counselor for financial
counseling and show completion to the UGLG or non-profit partner before moving forward with
application.
For program and Federal Register purposes, counseling meets the minimum requirement; note
however, that the UGLG may enforce stricter policy in that completion of an online course may be a
requirement in addition to counseling.
HUD approved homeownership counseling contacts:
'Note that this list is not all-inclusive, and contacts can be found on HUD's website:
https://apps.hud.gov/offices/hsg/sfh/hcc/hcs.cfm?webListAction=search&searchstate=MO
in an effort to ensure the purchased homes meat the minimum qualifications for HUD:
• Document that a termite and home inspection is completed.
• Homes must comply with HUD's standard of being decent, safe, and sanitary.
UGLG will receive and coordinate applications for down payment assistance between prospective
homeowner and mortgage lender; applicant's total household income must be under 120% of the AMI;
applicants with a total household income at and below 80% of the AMI receive priority.
1261hai;e
38.4,7 Homeowner Rehabilitation and Reconstruction Program
Homeowner R Reconson Program
Program Category housing
• LMH Benefit
• Urgent Need (since this activity ties in affordable housing, this national
National Oblectrve objective Is only used to cover above 80% and below 120% of income
eligible households participate In this program. Total household income
cannot exceed 120% of the AMI (Area Median Income)
Program Summary: The program consists of rehabilitation, reconstruction, or replacement of existing
or destroyed housing units. This activity is designed to restore owner -occupied housing to applicable
construction codes and standards.
Grantees must comply with minimum standards established by the program or local code ordinance,
whichever is stricter).
Specific Regulatory Requirements:
All rehabilitation activities must meet the following criteria isee 83 FR 5844 and U.S.C. 42 5345(a)(4)):
Cost Feasibility Analysis will assess the effectiveness of each proposed household
rehabilitation. The amount of assistance per housing unit may not exceed
$50,000; in addition, the cost to rehabilitate the unit may .not exceed 75% of the
cost to reconstruct or replace the unit, The analysis will be conducted, and policy
criteria applied, to determine whether the rehabilitation or reconstruction of the
unit will be cost-effective to other means of assisting the property owner such as
acquisition of the property. Additionally, as appropriate, other housing
1271i=.,i;r
The State Is delivering this activity through Method of Distribution of a proposal
Projected
submitted by the MID. The proposal will Indicate the pro)Kwd accomplishments.
Accomplishtnerrrs
These projected accomplishments will be entered Into DRGR upon entering the
activity data. All future amendments to this Action Plan will Include projected
and actual accomplishments.
Projected Start Date
June 2021
Projected End Dote
June 2024
Eligible CDBG•DR
Rehabilitation/Reconstruction of Residential Structures
Activities
Eligible Activities and Activity Costs:
• Repair/Rehabllltatlon of single-family owner occupied homes
Eligible Casts
• Environmental Review
• Associated Activity Delivery Costs
Responsible Entity to
Unit of General Local Government
implement Activity
Program Summary: The program consists of rehabilitation, reconstruction, or replacement of existing
or destroyed housing units. This activity is designed to restore owner -occupied housing to applicable
construction codes and standards.
Grantees must comply with minimum standards established by the program or local code ordinance,
whichever is stricter).
Specific Regulatory Requirements:
All rehabilitation activities must meet the following criteria isee 83 FR 5844 and U.S.C. 42 5345(a)(4)):
Cost Feasibility Analysis will assess the effectiveness of each proposed household
rehabilitation. The amount of assistance per housing unit may not exceed
$50,000; in addition, the cost to rehabilitate the unit may .not exceed 75% of the
cost to reconstruct or replace the unit, The analysis will be conducted, and policy
criteria applied, to determine whether the rehabilitation or reconstruction of the
unit will be cost-effective to other means of assisting the property owner such as
acquisition of the property. Additionally, as appropriate, other housing
1271i=.,i;r
alternatives that are more cost-effective, such as manufactured housing options,
are to be considered. The UGLG , on a case-by-case basis, may consider
exceptions to these comparison criteria that describe the process used to analyze
the circumstances under which an exception is necessary;
• Total household income cannot exceed the less of the 120% AMI (area median
Income)
• All owner -occupied units will meet local or State code for construction standard
of quality, whichever is stricter.
• Additionally, all new construction of residential buildings, replacement of
substantially damaged residential building, and rehabilitation of nonsubstantially
damaged residential buildings must achieve compliance with the HUD CPD Green
Building Retrofit Checklist; please refer to HUD website for CPD GBR Checklist.
The UGLG, on a case-by-case basis, may consider exceptions to these comparison criteria that describe:
The process used to analyze the circumstances under which an exception is necessary;
• How reasonable accommodations were made to provide accessibility for an occupant with a
disability; and
• How the amount of assistance is necessary and reasonable, per 2 CFR part 200, subpart E—Cost
Principles.
Exception Policy will apply to Accessibility improvements. Exception costs for Accessibility improvements
may include activities such as Installation or repair of ramps, handrails and grab bars, replacement of
bathtubs with wheel -in showers, lowering of items such as sinks, electrical switches, and cupboards,
widening doorways, repair of existing attached garages when incidental to other code required work or
to achieve reasonable accommodation of a disabled person, and provision of bathroom or bedroom
space on the first floor level of the dwelling.
Exceptions must be submitted to UGLGs as an Addendum to original project plan, and must include
sourcing method, cost reasonableness rationale, and sourced product descriptions including term (time
period length) any available manufacturer warranty on any sourced (not direct construction)
Accessibility product. UGLG reserves the right to appeal sourced product choices on a cost
reasonableness basis. UGLG may apply for a budget amendment to accommodate Exceptions if
necessary. Missouri reserves the right to deny such application if Fund balance is unavailable.
In addition, this program strongly encourages the use of the Resilient Home Construction Standard. All
rehabilitation and reconstruction should be designed to incorporate principles of sustainability,
including water and energy efficiency, resilience, and mitigating the impact of future disasters.
Program Design Standards emphasize high quality, durability, energy efficiency, sustainability, and mold
resistance. Grantees are strongly encouraged to incorporate a Resilient Home Construction Standard,
meaning that all construction meets an industry -recognized standard such as those set by the FORTIFIED
Home standards.
129 1 1, j g e
Program Requirements
• Elevation standards for new construction, repair of substantial damage, or substantial
Improvement. The following elevation standards apply to new construction, repair of substantial
damage, or substantial improvement of structures located in an area delineated as a flood
hazard area or equivalent in FEMA's data source identified in 24 CFR 55.2(b)(1). All structures,
defined at 44 CFR 59.1, designed principally for residential use and located in the 100 -year (or 1
percent annual chance) floodplain that receive assistance for new construction, repair of
substantial damage, or substantial improvement, as defined at 24 CFR 55.2(b)(10), must be
elevated with the lowest floor, including the basement, at least two feet above the base flood
elevation.
• Mixed-use structures with no dwelling units and no residents below two feet above base flood
elevation, must be elevated or floodproofed, In accordance with FEMA floodproofing standards
at 44 CFR 60.3(c)(3)(II) or successor standard, up to at least two feet above base flood elevation.
Please note that UGLGs should review the UFAS accessibility checklist available at
https://www.hudexchange.Info/ resource/796/utas-accessibility- checklist/ and the HUD
Deeming Notice, 79 FR 29671 (May 23, 2014) to ensure that these structures comply with
accessibility requirements.
All actions to elevate structures In a particular neighborhood or local government located within
a flooplain must prove cost reasonableness relative to other alternatives or strategies, such as
demolition of substantially -damaged structures with reconstruction of an elevated structure on
the same site, property buyouts, or infrastructure Improvements to prevent loss of life and
mitigate future property damage. Proof of cost reasonableness for elevation actions will include
an estimate of the average costs associated with elevating structures (updated as needed per
market price, at minimum, once per annum) and provide a description of how it will document
on a neighborhood or local government level that elevation, as opposed to alternative
strategies, Is cost reasonable to promote a community's long-term recovery.
• Property cannot be a second home to be defined as a non -primary residence of owner or
tenant.
• A control measure will be put In place to prevent the resale of rehabilitated or reconstructed
homes solely for profit, which can be found in the policies and procedures.
129 Pal{e
38.4.8 Local Voluntary Buyout Program
Local Voluntary Buyout Progr
Program Category Housing
• LMA — Low/Mod Area Benefit: area population of the targeted buyout area is
51% low -and -moderate income. UGLGs document beneficiaries for Area
Benefit Activities by either: (1) U.S. Census data by Census Tract, Block Group
or Place; or +2) survey data.
• LW Benefit used if the household being bought out is below the 90% AMI
Income category
Notional Objective ' LMS— Low/Mod Buyout. only used If household being bought out is in the
51% LMI category for income. used for activities that provide a buyout award
to purchase property owned by LMI households where the award amount
(Including optional relocation assistance) is greater than the post -disaster
(current) fair market value of that property.
• LMHI — Low/Mod Housing Incentive-
s Urgent Need- only used If household being bought out is in the 80% 12041,
AMI category for income
The State Is delivering this activity through Method of Distribution of a proposal
Projected submitted by the MID. The proposal will indicate the projected accomplishments.
Accomplishments These projected dccumphshments will be entered into ORGR upon entering the
activity data. All future amendments to this Action Plan will include projected and
actual accomplishments.
Projected Start Date lune 2021
Projected End Date June 2024
EligibleCUBG-CTR Acquisition
Activities
Eligible Activity Costs:
+ The local voluntary Buyout of residential properties in the 500 -year
floodplain. Residential properties are defined as owner -occupied homes siting
on land owned by the some homeowner.
• The purchase of the property is a payment made to the homeowner based
Eligible Costs upon the "pre -disaster' appraised value of the home and land.
• Acquisition of the property, & associated cosh
Environmental review
• Clearance
• Demolition
+ Incentive payment to encourage resettlement outside of floodplain
Administrating Entity Unit of General Local Government
130 1 P �i I! e
Program Summary: This activity is designed to allow citizens living in the floodplain to voluntarily have
their homes bought from them so the property can be demolished and returned to a use that is
compatible with open space, recreational, or floodplain and wetlands management practices in
perpetuity. Households cannot relocate to a residence In the floodplain.
Grantees receiving CDBG—DR funds under this notice may establish optional relocation policies or permit
their subrecipients to establish separate optional relocation policies. This waiver is Intended to provide
States with maximum flexibility in developing optional relocation policies with CDBG— DR funds.
CDBG-DR Buyout Program: Subrecipients may fund 100% of the buyout with CDBG-DR funds. This is a
voluntary real property acquisition program with awards that are limited to the pre -event FVM of the
land and structure.
To encourage households to relocate outside of the floodplain, subrecipients may offer a Housing
Incentive for Replacement Assistance 122awarding up to $50,000 In addition to the pre -event FMV of
the buyout home for buyout applicants. The housing incentive is utilized as down -payment assistance
for replacement housing. The housing incentive may not utilized as compensation, and program policy
will address awarding undue enrichment.
Housing Incentives awarded for replacement assistance are subject to the Robert T. Stafford Act,
requiring that these funds be considered duplication of benefits. Additionally, applicants may only
qualify for this additional assistance if they relocate outside of the floodplain to a lower -risk area.
Subreciplents must maintain documentation describing how the amount of assistance was determined
to be necessary and reasonable.
1311Pagc
38.4.9 infrastructure in support of or contributing to housing
Infrastructurd' of or contributing to housing
Program Category Infrastructure in support of or contributing to houring
• LMI Benefit- if the activity benefits a single household that Is less than
80% AMI
LMI Area Benefit- if the activity benefits an area (multiple households)
Nar onvt Ola/ectiwe that Is made up of 51% or more LMI households
• Urgent Need- if the activity benefits an area (multiple households) that
is made up of 50% or less LMI households
The State Is delivering this activity through Method of Distribution of a proposal
Projected submitted by the MID. The proposal wlllindicate the projected accomplishments
Accomplishments These projected accomplishments ulf8 be entered Into DRGR upon entering, the
ectivtty data. AAI future amendments to this Action Plan will Include projected and
actual accomplishments.
Projected Starr Date lure 2021
Projected End Dote lune 2024
• Additional Activity Requirements
• CDBG-DR funding cannot be used for the maintenance of current or
Eligible CDBG-DR future Infrastructure projects.
• Project must be linked to housing recovery and restoration
Activities • The use of CDBG-DR funds in conjunction with any other type of funding
makes the other funding subject to all the Federal and HUD regutations
and rpoulremenis
Eligible Activity Costs may Include, but are not limited to,
Eligible Costs • Construction costs
• Environmental review
• Activity delivery costs
Responsible Entity for Unit of General Local Government
Implementing Activity
Program Summary: This activity Is to fund Infrastructure projects that are linked to housing recovery
and restoration. The needs assessment confirms a significant unmet housing need but also confirms an
infrastructure unmet need. Undertaking activities such that provide mitigation concerning
water/sewer/stormwater, streets, and bridges, and drainage systems directly improves the quality of life
for all residents and provides a foundation that enables housing recovery in impacted areas. For
example, completing a stormwater infrastructure project can alleviate flooding in residential areas.
Impacts of Activities on Members of Protected Classes and Vulnerable Populations:
With the submission of CDBG-DR infrastructure Applications, Mis;uw t will require the UGtG to consider
and document the impacts of the proposed infrastructure activities and how they may affect members
of protected classes under fair housing and civil rights laws, racially and ethnically concentrated areas,
as well as concentrated areas of poverty, and vulnerable communities. DED will take into account the
1321i. ,ht.
proposed project's effect on protected classes when evaluating the proposal. DED will provide technical
assistance for the UGLG to achieve this goal to the best of its ability.
UGLGs are required to submit maps with the proposal that show the location of the target area, the
housing facility deficiencies, low to moderate income concentrations, and minority concentrations at a
block group level. Additionally, applicants are required to describe the jurisdiction's overall community
development needs, the alternative target areas considered within the jurisdiction, and the rationale for
the target area selected. UGLGs must demonstrate to DER that a thorough review has been conducted
at the local level that assesses areas of greatest need throughout the jurisdiction.
38.5 Activity Information
38.51 Activity Projected Uses, Administering Entity, Budget, and Area
Administering Entity: Missouri's Department of Economic Development's Business Community Solutions
Division will be the administering entity for the execution of the 2019 DR -4451 CDBG-DR program.
Budget Uses: Missouri's 2019 DR -4451 CDBG-DR program will follow the guidelines below:
COST PERCENTAGE I $ BUDGETED
Total Funding 100% $30,776,000
Administration Costs 5% 5 1,538,800
Planning Costs 39a 5 1,000,000
Public Services Activities
`Housing and Infrastructure supporting $28.237,200
housing recovery _ 1
`The Method of Distribution for project activities is centric to the MID areas determining activity
budgets for activities to be undertaken.
Geographic Area: Missouri will execute its 2019 DR -4551 CDBG-DR program in the three counties
designated In the January 27, 2020 Federal Register as "Most Impacted and Distressed" iMIDI, The State
of Missouri's program will primarily serve citizens who are Low- to Moderate -Income ILMI) or belong to
other vulnerable populations.
38.5.2 Activity Eligible Activities and National Objectives
Missouri's 2019 DR -4451 CDBG-DR program will plan, implement, and execute activities that are CDBG
DR eligible and allowable. Missouri's activities are targeted to primarily assist ILMI citizens and
vulnerable populations.
38.5.3 Ineligible Activities
Missouri will not limit any eligible activity beyond what is specifically excluded by HUD to allow for
maximum flexibility.
Missouri will not conduct any ineligible activities, nor would they approve any UGLG, Contractor,
Sub -Recipient, or Developer to conduct ineligible activities as identified in the Federal Register, vol.
83, No. 28, Friday, February 4, 2018; including: forced mortgage payoff, construction of dam/levee
beyond original footprint, incentive payments to households that move to disaster -impacted
floodplains, assistance to privately owned utilities, not prioritizing assistance to businesses that
1331,ii
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Works & Planning Committee
THROUGH: Sonny Sanders, Director of Planning and Protective Services
FROM: Rachel Senzee, Neighborhood Services Supervisor
DATE: May 13, 2021
RE: Historic Preservation Fund Grant Application
City staff request permission to pursue a Historic Preservation Fund grant in order to
fund a Historic Context project.
The Historic Context project will provide the City of Jefferson a framework for identifying
and evaluating the City's historic resources. The document will serve as a tool aiding
the identification and evaluation of resources by focusing on and explaining what
aspects of geography, history, and culture significantly shaped the physical
development of the Jefferson City, The historic context will examine land use patterns
and built environment over time, what property types were important and associated
with development patterns, why the developments were important, and what
characteristics they need to have to be considered an important representation of their
type and context. The project will provide the background necessary to understand why
a resource may be significant and will identify and explain in detail patterns, themes, or
trends that shaped the City's development.
The project is estimated to cost $50,000; $30,000 federal share, $20,000 match.
Enclosures
RESOLUTION SUMMARY
RESOLUTION NO: RS2021-
SPONSOR: Councilmember Ward
SUBJECT: Approving an Application for the Historic Context of Jefferson City Proiect-
Throu h Historic Preservation Fund Grant in an Amount of up to $50,000
DATE INTRODUCED: May 17. 2021
DEPARTMENT DIRECTOR(S):
CITY ADMINISTRATOR:
Staff Recommendation: Approve.
Summary: Staff desires to apply for a Historic Preservation Fund (°HPF") grant offered by
the State Historic Preservation Office of the Missouri Department of Natural Resources for
the purpose of developing a Historic Context of the City of Jefferson. The Historic Context
project will provide the City with a framework for identifying and evaluating the City's
historic resources. The document will serve as a tool aiding the identification and
evaluation of resources by focusing on and explaining what aspects of geography, history,
and culture significantly shaped the physical development of the City of Jefferson.
The Department of Planning and Protective Services will be responsible for applying and
administering the grant if awarded. Future obligations and/or matching requirement known
at this time are 40% match by means of cash and/or in-kind services.
Origin of Request: Department of Planning & Protective Services
Department Responsible: Department of Planning & Protective Services
PERSON RESPONSIBLE: SONNY SANDERS / Rachel Senzee
Background Information: Since August, 2004, the City has been designated as a
Certified Local Government (CLG) through the Department of Natural Resources, State
Historic Preservation Office. The CLG designation gives the City ability to apply for HPF
grants to further planning, outreach, surveys and National Register nominations.
Fiscal Information: The application does not obligate the City to accept the funds and,
therefore, this particular resolution has no fiscal impact. If the grant is awarded to the City,
Staff will return to the City Council for acceptance of the grant. The estimated total cost on
this project is $50,000; $30,000 federal share, $20,000 match.
RESOLUTION
RS2021-
Sponsored by: Councilwoman Ward
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI
AUTHORIZING APPLICATION FOR A FOR SURVEY PROJECT THROUGH THE HISTORIC
PRESERVATION FUND GRANT
WHEREAS, the City of Jefferson has the opportunity to apply for an Historic Preservation
Fund grant through the State Historic Preservation Office (SHPO) of the Missouri
Department of Natural Resources; and
WHEREAS, the purpose of the grant is to develop a Historic Context that will be used as a
tool aiding the identification and evaluation of historic resources within the City of
Jefferson; and
WHEREAS, the grant, if awarded, would provide funds approximately $30,000 to the City for
the purpose stated above; and
WHEREAS, the grant would require the City to provide 40% match by means of cash or in-
kind services; and
WHEREAS, receiving said grant would benefit the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Jefferson, Missouri,
supports and authorizes the City Administrator, or his designee, to execute and submit the
necessary application to obtain funding for the Historic Preservation Fund Grant.
ATTEST:
Adopted this 17th day of May, 2021
Mayor Carrie Tergin
APPROVED AS TO FORM:
City Clerk City Counselor
RESOLUTION SUMMARY
RESOLUTION NO: RS2021
SPONSOR: Councilwoman Ward
SUBJECT: Creates the Stakeholders Committee for Historic Preservation Code
Review
DATE INTRODUCED: May 17, 2021
DEPARTMENT DIRECTOR(S):
CITY ADMINISTRATOR:
Staff Recommendation: Approve
Summary: Creates the Stakeholders Committee for Historic Preservation Code Review
Origin of Request: City Staff/Historic Preservation Commission
Department Responsible: Planning and Protective Services
PERSON RESPONSIBLE: Rachel Senzee
Background Information:
The City of Jefferson adopted the Historic Preservation Plan in 2019. Outlined in the
plan are numerous action items that would require municipal code changes. Due to the
number of changes and the impact of such changes to the community, the Historic
Preservation Commission requested the creation of a stakeholder's review body in the
form of a Special Committee.
The Stakeholders Committee for Historic Preservation would be tasked with meeting
monthly for 18-24 months to accomplish the following:
• Provide clear procedures for citizens and staff
• Clearly identify the roles of boards and commissions during the historic
preservation process
• Align local ordinances with the Secretary of Interior Standards for the Treatment
of Historic Properties to ensure property owners can take advantage of historic
tax credits
• Allow for appeals, repeals, and enforcement of established procedures
The Stakeholders Committee for Historic Preservation will dissolve once historic
preservation code revisions have been adopted by the City Council.
Fiscal Information: No direct fiscal impact.
RS2021-
Sponsor: Councilwoman Ward
A RESOLUTION CREATING THE
STAKEHOLDERS COMMITTEE FOR HISTORIC PRESERVATION CODE REVIEW
WHEREAS, the 2019 Historic Preservation Plan has outlined the need for numerous
preservation related code changes; and
WHEREAS, such changes impact property owners and the community; and
WHEREAS, the Historic Preservation Commission recommended a Stakeholders
Committee to review code changes in collaboration with City staff.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Jefferson, Missouri,
that:
Section 1. The Stakeholders Committee for Historic Preservation Code Review is
hereby created.
Section 2. The Stakeholders Committee for Historic Preservation Code Review is
responsible for meeting monthly for 18-24 months and/or when the code revisions have
been adopted. The goals of the committee are to provide recommendations for the
following: (1) establishing clear procedures for citizens and staff, (2) clearly identifying roles
of board and commissions during the historic preservation process, (3) aligning local
ordinances with the Secretary of Interior Standards for the Treatment of Historic Properties
to ensure property owners can take advantage of historic tax credits, and (4) providing
appeals, repeals, and enforcement of established procedures. The Stakeholders
Committee for Historic Preservation Code Review may make other recommendations to
the City Council which it believes would be beneficial for historic preservation in the
community. No recommendation of the committee shall be binding on the City Council. In
making such recommendations and otherwise conducting its business, each individual
member of the Stakeholders Committee for Historic Preservation Code Review shall have
one (1) vote.
Section 3. The Stakeholders Committee for Historic Preservation Code Review
shall elect a Chairperson and Vice -Chair from its members and shall comply with the City
of Jefferson's policies and ordinances relating to the Missouri Sunshine Law, Chapter 610
RSMo. City staff is authorized to aid in the administration of the special committee. The
committee is further encouraged to foster and accept public input through its proceedings.
Section 4. The Stakeholders Committee for Historic Preservation Code Review
shall dissolve once code revisions have been adopted.
ATTEST:
City Clerk
Adopted this 17th day of May, 2021
Mayor Carrie Tergin
APPROVED AS TO FORM:
City Counselor
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Works and Planning Committee
FROM: Sonny Sanders, Director of Planning and Protective Services
DATE: May 13, 2021
RE: Regarding FY21 Abatement Budget
The Fiscal Year 2021 Abatement and Demolition budgets are $10,000, and $20,000 (not including an
emergency demolition reappropriation), respectively.
The attached draft supplemental bill summary for the abatement budget indicates the average annual
abatement cost from fiscal years 2014 to 2020 is approximately $37,OSO.99, and the yearly amounts of
cost recovery. The Abatement budget has been depleted and is currently being supported via budget
transfers from other accounts to the detriment of those activities. As shown in the bill summary
abatements fund themselves through reimbursement from special tax bills (liens) and administration
fees.
Currently, eleven dangerous structures have completed the dangerous building process and are ready to
be demolished for an estimated cost of $361,000. Thirteen more dangerous buildings will have
completed the dangerous building process and will be ready to be demolished within this fiscal year, for
an estimated cost of $586,000. The estimated funding of $947,000 for these demolitions is not in the
current budget. February 22, 2021, when 10 dangerous properties were ready for demolition, 11 were
anticipated to have completed the dangerous building process and be ready to be demolished within
this fiscal year, and the estimated funding cost has increased from $871, 000 to $947,000. One
dangerous building has been demolished within this time, depleting the FY2021 demolition budget.
The demolition supplemental appropriation will keep the demolition backlog temporarily in check and
remove the 6 worse dangerous buildings within the City. These buildings are continuously broken into
which bears a hard cost to the City to resecure and endangers City Police Officers and Code Enforcement
personal that have to enter the structure to verify no one is inside before securing the structure. One of
these dangerous buildings recently caught fire while being illegally inhabited by unauthorized persons,
thus endangering Fire Department and other emergency response personal and neighboring properties.
These buildings are in various stages of partial or total collapse.
BILL SUMMARY
BILL NO: 2021 -
SPONSOR:
SUBJECT: Demolition Supplemental Appropriation
INTRODUCED: May,.Y\X, 2021
DEPARTMENT DIRECTOR(S):
CITY ADMINISTRATOR:
STAFF RECOMMENDATION: Approve.
SUMMARY: The process to declare buildings dangerous and a nuisance has been followed
for 320 E. Miller, 209 Jackson St., 405 E. Capitol Ave, 108 Jackson St., 500 E. Ashley St., and
410 E. Hess Way, resulting in an order for each to be demolished. This supplemental request
would fund the demolition of these dangerous structures or other dangerous structures as
deemed necessary due to the health, safety, and welfare of the public.
ORIGIN OF REQUEST: Staff
DEPARTMENT RESPONSIBLE:
PERSON RESPONSIBLE:
BACKGROUND INFORMATION:
Planning and Protective Services
Sonny Sanders
Declarations of a dangerous building and orders to abate and subsequent dangerous building
hearings have been held and the Hearing Examiner has determined the violations of the
subject properties were dangerous and public nuisances. And that the proper abatement for
these nuisances based upon the evidence adduced at the hearing is demolition. Per City
Code, the cost for abatement will be assessed against the property and may include a lien on
the property or a personal debt against the owner, if the City is required to abate the
nuisance. It is requested to encumber these demolitions funds, in the event all the
demolitions can not be completed this fiscal year.
FISCAL INFORMATION: It is anticipated the cost to demolish these structures should not
exceed $150,000. Upon completion of the demolitions, the property owners will have the
opportunity to reimburse the City their portion of the demolition cost. If the City is not
reimbursed, it is policy to issue a special tax bill and pursue reimbursement via available legal
actions. Funding source is General Revenue.