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Home My Public Portal About03/31/1983 * Special MeetingThere will be a Meeting of the Tolwa.1 n Commission of THE TOWN OF GULP STREAM, FLORIDA Thursday AT THE TOWN HALL March 3119 83 , at 9:00 A.M. Deputy Town Clerk. SPECIAL COMMISSION MEETING MARCH 31, 1983 Present: William F. Koch Mayor Joel Hunter Vice Mayor Alan I. Armour Commissioner Brian Pfeifler Commissioner Robert J. Dixson Commissioner Also Present: Town Manager William Gwynn, Town Clerk Barbara Gwynn. The Special Commission Meeting was called to order by Mayor Koch at 9:00 A.M., and Roll Call was taken. Mayor Koch explained that this meeting was basically to review proposals to improve the Town, i.e. resurfacing of roads, drainage, another water line, water tank, etc. It is the Commission's desire that the proposals be reviewed, judged to see if they are needed, or if there is an alternative way to handle any of the proposals, and if they are financially feasible. The Mayor stated that the firm that does the feasibility study is not necessarily the firm who will do the work. Arthur Strock and Associates was the first firm to appear before the Commission, and Mr. Strock gave a lengthy talk. He gave a summary of the work of the firm, and advised that they have a broad range of experience, that they are local and readily accessible, and have the technical capability and manpower that can provide the service that will be needed. Commissioner Armour questioned how the firm would charge, and Mr. Strock stated that generally it was based on man hours. Mayor Koch explained that they have to budget the money for the project, and it was, therefore, necessary to have a figure, and Mr. Strock advised that the feasibility study figure would be in the area from $9,000 to $14,000. The second firm to appear before the Commission was Post, Buckley, Schuh and Jernigan (Mr. James Butkus, Representative) a regional southeast United States firm. Mr. Alex Jernigan, one of the principals of the firm, gave a summary of the firm's background, stating that they started in 1960 in Miami, doing the engineering and planning for the Town of Miami Lakes. They are a firm of approximately 600 - 700 members, depending upon the workload, and are a planning, engineering and architectural firm, 18 offices throughout four states, 15 of which are in Florida. One of the Special Commission Meeting March 31, 1983 Page 2 offices is in Atianta,Georgia, which is important to them, because that is where the Regional Office of the Department of Environmental Regulation is located. They have been involved in numerous water and sewer projects. He listed the cities for which the firm does work. They have done consider- able work for the Department of Transportation and have done design on the Florida Turnpike and 2 -95, so that they have a substantial background on roads and highway design. Mr. Jernigan stated that they have full capability to provide a financial feasibility analysis as well as recommendations regarding the phasing of improvements -- an analysis of whether they would be able financially without excessive taxes to build the projects being discussed. He stated that he was sure they would receive some portion of the new gas tax that could be used for the roadway improvements, and probably could be used for the drainage improvements as they are associated with the roadway. He went into detail as to a program being designed around the receipt of these funds to finance the construction of roadway and drainage improvements. In regard tothe water system, it was his recommendation that an analysis be made of the hydraulics of that system. He explained the procedure. Commissioner Armour asked who would be working with the Town of Gulfstream. Mr. Jernigan gave some explanation as to how the firm functions, and stated that the Hallandale office would be working with them, and Mr. Jim Butkus is the Manager of that office. On this project he would be the Project Manager and Mr. JernigaryWould be the Supervisor. Mr. Butkus would be the technical man who will be directing the draftsmen, technicians, people doing the testing, and doing the numerical analysis on the water system. Mr. Butkus will be the direct contact with the City, and he is a registered civil engineer in the State, and has been with the firm since 1969. Mr. Jernigan stated that the first phase analysis of the feasibility would be approximately $15,000. Commissioner Dixson questioned having completed the feasibility study and the identification of the various elements of the total program, if they would also be prepared to undertake all of the actual work and the implementation of the final program. Mr. Jernigan stated that they would be prepared to, if they so desired, Special Commission Meeting March 31, 1983 Page 3 but it is not a requirement. There was discussion about the financing. Commissioner Dixson stated that he assumes that the firm maintains a continuing liaison with Tallahassee and Washington, and Mr. Jernigan agreed. John Grant was the third firm to appear before the Commission, and by way of background stated that his firm has been in Boca Raton since 1961, and has done some work for the Town of Gulfstream. He stated that he had not come prepared to give any proposal as to performing any services, but more in the form of an interview to acquaint the Commission with their firm. They have a staff in excess of 20 people, and have prepared feasibility studies for the type of work proposed. Mr. Grant stated that he was not prepared at this time to give a cost of the feasibility study, but that he could have a figure prepared by the first of the week. Discussion was held by the Commission regarding the three firms. City Manager Gwynn distributed ballots to the Commissioners with the names listed of Arthur Strock and Associates, Post, Buckley, Schuh & Jernigan, and John Grant, for them to vote on same. It was unanimously voted by the Commissioners to choose Post, Buckley, Schuh & Jernigan. Mayor Koch and Town Manager Gwynn wil]/hegotiate with said firm. There being no further business to come before the Commission, the meeting was adjourned at 10:15 A.M. Barbara Gwyn Town Clerk TOWN OF GULF STREAM • •� J�H CAI 1983 CASH APRIL Bank Balances - Beginning of Period $ 3,418 Add: Receipts $ 60,000 Subtotals $ 63,418 Less: Expenditures $ 63,000 Bank Balances - End of Period $ 418 Beginning of Period Money Market Accounts (Gen'l) Money Market Accounts (Water) End of period Money Market Accounts Money Market Accounts 0 �Q VA INDEBTEDNESS $ 200,000 51,000 $ 251:000 $ 200,000 51,000 $ 251,000 $ 60,860 IN i $ 3,418 $ 200,000 $ 203,418 $ 190,000 $ 13,418 $ 200,000 51,000 $ 251,000 $ 150,000 51,000 $ 201,000 $ 60,860 I .IM MONTH OF MARCH, 1983 Nl!22 : � B A L A N C E S 2/28/83 $ 44,323.22 Deposits $ 38,105.71 Withdrawals $ 79,010.33 Balances 3/31/83 $ 3,418.60 Invested Surplus - General Fund $ 200,000.00 Invested Surplus - Water Fund 51,000.00 Loans Payable - Barnett Bank 60,860.01 Reserve for Police Department (Boat sale) 26,834.06 R E C E I P T S Real Estate Taxes $ 21,475.05 Fines 348.50 Licenses 1,041.20' Water 4,518.14 Trash 637.00 Other 90.25 Permits 188.00 Cigarette Tax 208.54 Sale of police car 251.00 Florida Revenue Sharing 1,483.00 Electric Franchise 6,516.85 Donation -Gulf Stream Civic Association 1,348.12 TOTAL $ 38,105.71 FINANCIAL REPORT Page 2 CHECKS DRAWN ON OPERATING ACCOUNT MARCH, 1983 1617 1818 1819 1820 1821 1822 1823 1824 1825 1826 1827 1828 1829 1830 1831 1832 1833 1834 1835 1836 1837 1838 1839 1840 1841 1842 1843 1844 1845 1846 1847 1848 1849 1850 1851 1852 1853 1854 1855 1856 1857 1858 1859 1860 1861 1862 1863 1864 1865 1866 1867 1868 1869 Fla. Municipal Trust Fund Sun Bank Sun Bank IDS Town of Gulf Stream Aid To Traffic BoDel Printing Boynton Auto Supply City of Delray Beach Crystal Water Company William E. Gwynn County Sanitation Inc. EMC Troy Fain Ins. Co. Fairchild - Lowell Corp. Gulf Oil Corp. William E. Gwynn IBM Hand's Kelton & Associates, Inc. Kirk Materials Mobile Communications Nat'l Police Chief Bureau News Journal Ocean City Lumber P. B. Newspaper Palm Beach Junion College P. B. Cty Commissioners P. B. Cty Assoc of Police Purity Uniform Co. Paragon Cleaners Smith Brothers Tan Sova Risk Management Ins. P. B. Cty Health Dept. 818.58 866.77 F. P. & L. Co. Sun 1st Nat'l Bank Clarence Sova Earl Wallace Ford P. B. Cty Bldg Dept. Southern Bell Southern Bell Dept. of Labor & Employment Fla. Retirement System P. B. Cty. Assoc of Chiefs Cash The Ammo Shop F. P. & L. Co. g g VOID IBM S Service Agreement - P.D. Fla. Municipal Self Insurers I Insurance Chief's car Liability Ins. Harvel & Deland M Maintenance & repair Wtr meter Lindsley Arms Cartridge Co. P P. D. shotgun F. P. & L. Co. Sun 1st Nat'l Bank Clarence Sova Earl Wallace Ford P. B. Cty Bldg Dept. Southern Bell Southern Bell Dept. of Labor & Employment Fla. Retirement System P. B. Cty. Assoc of Chiefs Cash The Ammo Shop F. P. & L. Co. g g VOID IBM S Service Agreement - P.D. Fla. Municipal Self Insurers I Insurance Chief's car Liability Ins. Harvel & Deland M Maintenance & repair Wtr meter Lindsley Arms Cartridge Co. P P. D. shotgun 89.00 145.00 1,137.00 62.15 FINANCIAL REPORT Cont. Page 3 C11ECM DRAWN ON OPERATING ACCOUNT March, 1983 Cont. C 1870 1871 1872 1873 1874 1875 1876 1877 C Southern Bell Tel. Co. VOID VOID Paymaster Corporation City of Delray Beach Town of Gulf Stream Sun Bank IDS Town Hall New Checkwriter machine Water Payroll last 1/2 March Pension - Employee - March $ 103.94 284.80 7,989.00 8,248.60 2,219.00 1,472.72 $79,010.33 FINANCIAL REPORT Cont. Page 4 CHECKS DRAWN ON PAYROLL ACCOUNT MARCH, 1983 742 James Greer Wages 1st ' of March, 1983 $ 811.64 743 Charles Bunner it " 477.67 744 Joseph Stocks " IF 566.76 745 Richard Hood " It 544.77 746 James Mahoney if 775.66 747 Jack Buchan " IF 616.17 748 Robert Druien " IF 601.74 749 Tony Rodriguez 595.93 750 James Lundy 608.43 751 Gerald Schunck 568.55 752 Susan Law 390.86 753 Clarence Sova 551.48 754 James Colebrook 412.33 755 William Gwynn 578.50 756 Nancy Adams " 283.89 757 Cynthia Harms 117.69 758 James Greer Wages last ;j of March, 1983 811.64 759 Charles Bunner 11 477.67 760 Joseph Stocks 566.76 761 Richard Hood " IT 502.45 762 James Mahoney " IF 775.66 763 Jack Buchan 565.95 764 Robert Druien 601.74 765 Tony Rodriguez 592.60 766 James Lundy 605.10 767 Jerry Schunck 528.33 768 Susan Law 390.86 769 Clarence Sova 551.48 770 James Colebrook 374.05 771 William Gwynn 578.50 772 Nancy Adams 259.10 773 Cynthia Harms 66.71 TOTAL $16,750.67 En ft �-J W N ID C! H (D N R' (D N F' rr In" En a+ Qzr] En w -M 4 m A. r N W r N r N J O 1D .P is W r 0) `' ` r r mO001D 10 00 W NIn Ul wNIn 10 mOr W W P iP N W 0P O 4P N O 00 r OP W 0. r N w .P W .P aP J Ul W OD N I N NJ 1D 00 O H J 00 N r 071000 Ln L} L] iA in LT 'm �1 IN NOOr IN-' Ln Ul W rmr rr r W I vz IO O O O I O 1D w W O m N m O J O N m W O 0 0 0 0 0 0 0 0 0 0 00 w 0 0 0 0 0 0 0 o O IO 0 0 0 1 0 O O O O O 0 0 0 0 0 0 0 0 0 O co W ',D! I'D ID N W �� N r v W co I IcIA 1001 c IN IN O N J N r W N N o d w r 1n r r to U t U 1 N J m U 1 m Ln 0 CD m W W J N N J iA O r w m 10 N.D. J Ln 0 0 0 0 0 0 O N N O 0 0 0 0 0 0 O O O O 0 N O O In m N 0ln 0 O 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 O R i. c Ln 0. O w w m L1 J W i. i P r r r N y m J P NJ In Nln m%D m O r1Dw O ww 0 lD N w 0 0 0 07 O m I iP N w iP O w O J O O O O In 1D m 00 O O iP iP O O O W O O O O w 0 0 0 0 O Ln %D m 0 0 0 O O O O iP O O O O OP O O O O m WO g r6 LO co w W R i. c p� N d (D C) W C) H m rn H Ln CM) L9 00 Ln No 'w ° L9 O O I o I I II m c in to to in N l O l O t o IO 00 CD C�Cp�TjJ (OU]l IH .� rt CD t to to o in I'q Li I"O IN IN) ILn O iP N y� O to to to +n [z] I IC I I O O U i O O O O to to to +n [z] 10 O U i O L n O O O co H coN W 47 r • )_ Y; . u For the period October 1, 1982 thru September 30, 1983 - -- Postage, Printing & Stationery BUDGET ACTUAL PROJECTED Office Supplies & Expenses 1982 THRU OVER OR Telephone 1983 3/31/83 (UNDER) GENERAL FUND 2,200 956 9/30./83 REVENUE' Taxes 429,506 367,151 - -- Fines 9,000 3,329 (1,200) Permits 3,000 2,568 2,000 Licenses 10,000 9,072 - -- Alcoholic Beverages 228 228 - -- Trash Collection 40,000 18,690 - -- Franchise Fla. Power & Light Co. 40,000 20,466 - -- Franchise So. Bell Tel & Tel Co. 1,000 1,144 - -- Interest Income 9,000 3,067 (1,500) State of Fla - Gasoline Tax 700 394 - -- Florida Revenue Sharing 9,246 4,460 - -- Federal REvenue Sharing 1,560 759 - -- Cigarette Tax Refund 2,000 1,059 - -- Franchise Cable T.V. 800 541 - -- Other Revenue 400 1,022 1,000 Donation -G. S. Civic Assoc. -legal & Prof. 10,000 7,722 - -- Total Revenue other than Property Taxes 566,440 441,672 300 ►_lade Y:L a :u• N�u�:: Clerks Salary 24,970 11,683 - -- Postage, Printing & Stationery 2,000 750 - -- Office Supplies & Expenses 2,000 2,105 - -- Telephone 2,400 1,923 1,000 Electricity 2,200 956 - -- Transportation 2,900 1,631 300 Building maintenance 1,20;) 1,164 - -- Lawn maintenance 600 -0- - -- Insurance 14,305 14,692 1,000 Insurance- Medical -All Employees 9,500 4,620 - -- Secretarial Ser.- Vacation /Assistant 3,900 4,341 500 Social Security Tax -All Employees 20,184 8,080 - -- Bookkeeping Service 2,400 1,285 - -- Retirement Plan - All Employees 14,072 6,419 - -- C -2- n WOM • Salaries BUDGET ACTUAL PROJECTED 2,500 1982 THRU OVER OR 10,068 - -- 1983 3/31/83 (UNDER) Radio Service & Repair 11,000 -0- - -- 9/30/83 Legal and Professional 25,000 15,971 - Misc. - Dues 500 482 - Legal Advertising 500 616 500 Other 400 633 500 County Permit Fee 1,500 1,511 1,000 Town Library 1,540 1,540 -- Discount on Taxes 15,001 11,707 (2,000) Capital Expenditures - Administrative 297 -0- - TOTAL 147,369 92,109 2,800 Salaries 224,250 111,546 - -- Uniforms, Equipment & Supplies 2,500 2,645 500 Auto Maintenance 21,000 10,068 - -- Cleaning Uniforms 1,200 420 - -- Radio Service & Repair 11,000 -0- - -- Crime Prevention & Criminal Inv. 2,500 1,750 - -- Capital Expenditures 3,390 12,064 9,000 TOTAL 265,840 138,493 9,500 11.152!5,765 V 0M 0 (0, k) Fire Contract Cost 33,000 25,277 - -- Maintenance repair 4,000 -0- (2,000) Capital Expenditures TOTAL 37,000 25,277 (2,000) w V *( DoW.ARiIlaM:Aj uam Maintenance, Repairs & Supplies 800 384 - Lighting 11,500 5,279 (500) Signs 700 1,178 500 Capital Expenditures 19,000 -0- (15,000) 32,000 6,841 (15,000) -3- BUDGET ACTUAL PROJECTED 1982 THRU OVER OR 1983 3/31/83 (UNDER) 9/30/83 SANITATION DEPARIMENT Salaries 30,690 15,326 - -- Garbage Collection Contract 45,408 19,596 (3,000) Truck Maintenance and Service 4,000 2,159 - -- Uniforms 800 544 300 Disposal fees 4,000 2,203 400 Capital Expenditures 19,188 8,299 (10,000) TOTAL 104,086 48,127 (12,300) TOTAL GENERAL FUND EXPENSES 586,295 310,847 (17,000) TOWN OF GULF STREAM 1:��e • • � • � • • : 1• BI' • I: 91• 1 BUDGET ACTUAL PROJECTED 1982 THRU OVER OR 1983 3/31/83 (UNDER) 9/30/93 WATER FOND REVENUE: From Sales 179,200 102,928 - -- Interest from Invested Surplus Funds 6,400 2,486 (1,600) TOTAL WATER REVENUE 185,600 105,414 (1,600) EXPENDITURES: Cost of Water 114,800 51,234 - -- Repairs 10,000 4,845 - -- Engineering and Surveying 500 -0- - -- Interest 4,900 3,032 500 Meter Reading 2,640 700 (500) Computer billing and collection 2,400 438 - -- Assistant Town Clerk 3,900 -0- 500 Lease -Gulf Stream Golf Club 5,750 5,770 - -- Postage- Printing & Stationary 1,000 429 - -- Debt Retirement 19,855 20,000 - -- TOTAL EXPENDITURES 165,745 86,448 500 NET REVENUE: 19,855 18,966 2 10 0) MONTHLY POLICE REPORT February, 1983 TO: Police Commissioner, Robert Dixson FRO14: Chief James W. Greer BURGLARIES REPORTED: One ATTEMPTED BURGLARIES: none STOLEN PROPERTY RECOVERED: none BURGLARY CASES CLEARED: one LARCENY: One VANDALISM: none ARRESTS: Felony: Two Misdeameanor: one Warrant: none Traffic: 29 FIR: 2 DWI: 3 TRAFFIC ACCIDENTS WITHIN CITY LIMITS: 3 FALSE ALARMS FOR MONTH: 18 TOTAL CASE REPORTS: MILAGE DAYS HOURS Buchan 772 18 144 Bunner 867 20 160 Druien 599 10 80 Hood 845 19 152 Lundy 851 19 152 Rodriguez 681 15 145 Schunck 746 16 128 Stocks 884 18 144 6245 135 1105 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA COMMISSIONERS MAIL ADDRESS 246 SEA ROAD William F. Koch, Jr., Mayor GULF STREAM, FLORIDA Joel Hunter, Vice Mayor 33444 Alan I. Armour TEL.: GULF STREAM Robert J. Dixson 276 -5116 Brian Pfeiffer Town Manager WILLIAM E. GWYNN Deputy Town Clerk BARBARA GWYNN Chief of Police JAMES GREER March 22, 1983 Honorable William F. Koch, Jr 246 Sea Road Gulf Stream, Florida 33444 Dear Mayor Koch: It is my understanding that the owners of the Phipps property located across Sea Road from the Town Hall have agreed to sell to the Town for the sum of $265,000.00, no conmissions involved, subject to contract. In as much as I shall be in New Jersey at the time of the meeting, I wish to express my affirmative vote in favor of the purchase. Sincerely yours, " " ur CV1 Ilk Robert Dixson Town Commissioner RD /bg BESSEMER TRUST COMPANY OF FLORIDA 249 ROYAL PALM WAY PALM BEACH, FLORIDA 33480 March 10, 1983 Mr. William F. Koch, Jr., Inc. Realtor 900 East Atlantic Avenue Delray Beach, FL 33444 RE: Estate of Harriett Phipps Gulfstream Property Dear Bill: 305.555 -4030 I have submitted your latest proposal to the estate administration for the Town of Gulfstream to purchase the above property. Proposal: The Town of Gulfstream will purchase above property for cash at the of the estate appraisal of $250,000.00. The estate administration has informed me that they would be willing to submit a cost offer of $265,000.00 net to the beneficiaries of the estate. However, the timing of the anticipated closing should be specified. As you know, the property is on the market for $315,000.00. For your information, I received another inquiry on the property from an interested individial. FJS /rr Very truly yours, Fred J. Schwind Assistant Vice President AFFILIATED WITH BESSEMER TRUST COMPANY, N.A. OF NEW YORK AND BESSEMER TRUST COMPANY, NEWARK, NEW JERSEY BESSEMER TRUST COMPANY OF FLORIDA 249 ROYAL PALm WAY PALM BEACFI. FLORIDA 33480 March 4, 1983 Mr. William F. Koch, Jr., Inc. Realtor 900 East Atlantic Avenue Delray Beach, FL 33444 Dear Bill: 305 -655 -4030 RE: Estate of Harriett Phipps Gulfstream Property In reference to our telephone conversations regarding the property in the Town of Gulfstream, located on County Road and owned by the Estate of Harriett Phipps, I have submitted the following general proposals from you to the estate administration for their consideration. Proposal #1: Donation of the property to the Town of Gulfstream. Proposal #2: Town of Gulfstream to purchase one half of the property With one year option to purchase the remaining half of the property. Would make a down payment of 20% with mortgage balance payable in one to four years. I regret to inform you that the estate administration has rejected both proposals. In my conversation with them they said they would like to close out this estate as soon as they could and did not want to acquire a mortgage note. Also, they are looking for a positive cash flow. FJS /rr Very truly yours, Fred J. Schwind Assistant Vice President AFFILIATED WITH BESSEMER TRUST COMPANY, N.A. OF NEW YORK AND BESSEMER TRUST COMPANY, NEWARK, NEW JERSEY COMMISSIONERS William F. Koch, Jr. Mayor Joel Hunter, Vice Mayor Alan I Armour Robert J. Dlason Bnan Plelfler TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA MAIL ADDRESS 246 SEA ROAD GULF STREAM, FLORIDA 37444 TEL.: GULF STREAM 4 27 &5115 Town Manager WILLIAM E. GWYNN Deputy Town Clerk BARBARA GWYNN Chief of Police JAMES GREER March 22, 1983 Honorable William F. Koch, Jr 246 Sea Road Gulf Stream, Florida 33444 Dear Mayor Koch: It is my understanding that the owners of the Phipps property located across Sea Road from the Town Hall have agreed to sell to the Town for the sum of $265,000.00, no commissions involved, subject to contract. In as much as I shall be in New Jersey at the time of the meeting, I wish to express my affirmative vote in favor of the purchase. Sincerely yours, `I Robert Dixson Town Commissioner RD /bg